CCHA_11052024_Exhibit_4_1 — Glendale City Council, November 5, 2024

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FY 2025-2026 CDBG PUBLIC SOCIAL SERVICES REQUEST FOR PROPOSALS (RFP) Deadline: 1/10/2025
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Jump to: Pre-Application Application Questions Budget Tables Documents

$ 0.00 Requested

Additional Contacts
none entered

Pre-Application top

1. Does your Program meet a HUD National Objective to benefit low-and moderate income persons? (See Exhibit A in Library Tab)

2. Is your agency a public or private nonprofit agency, authority or organization that can provide proof of tax-exempt nonprofit status under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the California Revenue and Taxation Code?

3. Is your agency able to provide an annual financial statement or audit for the past two years. (See Exhibit B in the Library Tab: PRE-QUALIFICATIONS)

4. Is your agency able to submit a Financial Ratio Calculator with your financial statements which must be completed and signed by your agency’s certified public accounting firm. (See Exhibit B in the Library Tab: PRE-QUALIFICATIONS)

Yes

5. Is your agency able to submit official Board Meeting Minutes that include documentation of submission, review and approval of year-end financial statement reports by the Board for the last 2 years? (See Exhibit B in the Library Tab: PRE-QUALIFICATIONS)

6. Does your agency maintain written standards of conduct covering conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of, award or administration of a contract supported by CDBG funds?

Yes

Application Questions top

Project Description

1. Briefly describe the proposed project, the purpose of the project, the population to be served, and the specific services to be provided.
-no answer-

2. Indicate if this is a new or existing project:

3. Specify the total number of unduplicated persons expected to be served by the project annually. (no commas)
Please make sure this represents and UNDUPLICATED count.

4. Identify the proposed program location(s) and the boundaries of the service area. Include address/addresses where the program will be held. (See Exhibit C in Library Tab) -no answer-

5. Describe the overall goals, objectives, and activities to be accomplished by the proposed project.
-no answer-

6. Describe, in detail, the characteristics of the target population that the project will serve, i.e. seniors/frail elderly, homeless, at risk youth, persons with disabilities/special needs etc.

Attach samples of outreach materials under the Documents tab. -no answer-

7. Describe how the program will conduct outreach to the target population. -no answer-

8. How would your program select participants from the target population? -no answer-

Program Priority

New

Existing
Total number of unduplicated persons expected to be served by the project annually

0.000.00TOTAL

9. Specify which of the FY 2025-2026 CDBG program priorities the proposed project addresses. (Check all that apply). See Exhibit G in Library Tab for list of program priorities.

If 'Other', what is the proposed program priority or priorities.

10. Describe how your proposed project addresses the program priority or priorities. -no answer-

Implementation Plan

11. Describe the specific steps to be taken to implement the program for FY 2025-2026. Submit a Proposed Implementation Schedule in the Documents Section identifying target dates for each phase of implementation, advertisement/marketing, project coordination meetings with community partners, project start and end dates, etc.

Please bear in mind that CDBG funds cannot be incurred before July 1, 2025. -no answer-

Coordination & Collaboration

12. Describe your agency’s current efforts to collaborate and coordinate services with other community organizations regarding the proposed program. -no answer-

13. Explain how you will develop any needed collaborative relationships that are not already in place.
-no answer-

14. Does any community organization other than your own offer the type of services proposed under this program design?
If yes, describe how your program will enhance these efforts.

Program Outcomes

15. Provide two (2) program outcomes that you will measure for your program. Outcomes should be reasonable and attainable given the population served by the program. When establishing outcomes, be mindful of the following three components: 1) You will be measuring outcomes, the end result of your service delivery process (i.e. the program participant will successfully find employment), rather than inputs (i.e. the program participant will receive job search assistance); 2) There must be a time frame for each outcome; and 3) There must be a measurable percentage/number indicating a level of achievement.

EXAMPLE: Of the 80 persons served by the program, 40% (32 persons) will find employment within

Anti-Crime Programs

Mental Health Services

Homeless Services

Senior Services

Services for the Disabled

Youth Services

Employment Services

Domestic Violence Services

Legal Services

Yes, explain:
three months of entering the program.
-no answer-

16. Actual Outcomes: If this is an existing CDBG program, describe the progress in meeting your stated goals regarding each of your outcomes for the current Fiscal Year. Also describe other program accomplishments (e.g., unanticipated outcomes, awards, successful program innovations). If you are a new agency applying for a program you are currently operating, please describe any current program goals and accomplishments for the current Fiscal Year that you would like to highlight.
-no answer-

Ability to Substantiate Community Needs and How Program Addresses Those Needs

17. Identify and describe existing unmet needs in the community to be addressed by the proposed program.
-no answer-

18. What methods and/or data were used to identify and verify the need for this project? -no answer-

19. Specifically describe how the activities to be carried out under the proposed program directly address the identified needs in the community. -no answer-

20. How will you assist the target population in overcoming barriers to accessing services (language, transportation, accessing other mainstream resources or maintaining housing for household)?
-no answer-

Eligibility

21. Indicate and describe what form of documentation will be provided to demonstrate that at least 60% of persons served are low- and moderate-income, and that at least 60% of persons served are Glendale residents. Describe how low-and moderate-income income backup data, including collecting a 10% sampling of income documentation will be conducted.

For example, do you propose to use the City’s income verification form (see Exhibit A and H in Library Tab) or do you propose to use your own form for documentation? -no answer-

Demonstrated Experience and Capacity

22. Describe the agency’s background, social service history, and years of experience in implementing the proposed project or similar projects.
-no answer-

Budget/Leverage

23. What percentage of the total budget of the specific program (not the organizational budget) for which you are applying would the requested CDBG funding cover? (add number only)

Percentage of total budget

0.000.00TOTAL

24. Does the implementation of this program depend on receiving 100% of your CDBG request?

25. If you are not approved for 100% of your CDBG request, how will you address the shortfall to close funding gaps?
-no answer-

26. What other funding sources is your agency using or planning to use to fund this program? -no answer-

27. What is the minimum CDBG funding amount your agency can accept and still operate the program successfully? (please enter the amount without commas or dollar signs)

Yes
Minimum CDBG Funding Amount Agency can accept

0.000.00TOTAL

Budget top
Leveraged Funding
Sources/Revenues
Total
Project
Cost
-none- $ 0.00
Funding Uses/ExpensesCDBG
Request
Other
Sources
Total
Project
Cost
Total Project
Cost (Check)
CDBG Request/Total
Project Cost
-none- $ 0.00 $ 0.00 $ 0.00 $ 0.00 0.00 %
CDBG Percent of Total Project Cost

calculation error
Percentage Leveraged

calculation error

Tables top

PAST CDBG Projects

ACTIVITY
TITLE
YEAR
FUNDED

APPROVED

CDBG BUDGET

PROPOSED NUMBER OF

PERSONS TO BE
SERVED

ACTUAL NUMBER

OF PERSONS
SERVED
$
$
$
$
$
$

Application ID: 124545
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$
$
$
Total $ 0 0 0

Documents top
Documents Requested * Required?Attached Documents *
Tax Exempt Status
Financial Audit/Statements
Financial Ratio Calculator
download template

Board Meeting Minutes
Standards of Conduct
Receipt of payment of most recent Federal
and State quarterly payroll taxes (if
applicable)

Proposed Implementation Schedule
Samples of Outreach (if available)
Other Supporting Documents (if applicable)

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FY 2025-2026 CDBG CAPITAL IMPROVEMENT PROJECTS Request for Proposals (RFP) Deadline: 1/10/2025
Print Preview Prop

Jump to: Pre-Application Application Questions Budget Tables Documents

$ 0.00 Requested

Additional Contacts
none entered

[email protected]
Tel: 888-867-5309

Pre-Application top

1. Does your Project meet a HUD National Objective to benefit low-and moderate-income persons and/or prevent or eliminate slums or blight? (See Exhibit B and C in Library Tab)

3. Is your agency able to provide an annual financial statement or audit for the past two years. (See RFP CIP Instructions in Library Tab)

Yes

7. Is your agency able to provide: 1) proof of legal ownership (deed/tax bill) or 2) authorization from the owner (if you are not the legal owner) to perform the improvements along with the lease agreement of project site.

Yes

Application Questions top

BRANCHING QUESTION - CHOOSE ONE

1. Please indicate if your project will involve:
-answer not presented because of the answer to #1-

Project Description (Upload required items into Document tab)

2. Provide the physical address of the proposed project location. -answer not presented because of the answer to #1-

3. Describe the physical aspects of the proposed project including building size (square footage) and age of building (year built).
-answer not presented because of the answer to #1-

4. Describe the proposed project’s rehabilitation/improvements in detail. -answer not presented because of the answer to #1-

5. Describe previous major improvements completed at the proposed project site. -answer not presented because of the answer to #1-

6. Identify the boundaries of the proposed project’s service area. (See Exhibit B in Library Tab) -answer not presented because of the answer to #1-

7. Briefly describe the program services at the facility where improvements are proposed and indicate if these are new or existing programs and services. (i.e., youth services, senior services)
-answer not presented because of the answer to #1-

8. Describe the characteristics of the target population served. -answer not presented because of the answer to #1-

9. Describe how the program will conduct outreach to the target population. -answer not presented because of the answer to #1-

10. Is the proposed project location under the jurisdiction of the City of Glendale? If No, please indicate which City has jurisdiction of the proposed project location. -answer not presented because of the answer to #1-

11. Identify and describe the substandard condition(s) or dysfunctionality of the proposed project site, which is/are negatively impacting program operations. -answer not presented because of the answer to #1-

12. Identify and describe the functional need for development, expansion and/or improvement to existing or proposed project site, and how will the community benefit from the project? -answer not presented because of the answer to #1-

13. What methods and/or data were used to identify and verify the need for this project? -answer not presented because of the answer to #1-

14. Identify the annual total number of unduplicated persons to be served at the proposed facility or project site, as a result of this project? (Do not add commas) -answer not presented because of the answer to #1-

Eligibility Documentation

15. Please check off which FY2025-2026 Program Priorities your capital improvement project will help address. Select all that is applicable. (See Exhibit D in Library Tab) -answer not presented because of the answer to #1-

16. What entitlement(s), permits, licenses are required for your proposed project to move forward?
-answer not presented because of the answer to #1-

17. Indicate which City of Glendale Department or staff member your agency has spoken to in regards to entitlement(s), permits, license for your proposed project. -answer not presented because of the answer to #1-

18. Describe in detail how the project will benefit low to moderate income persons and/or aid in the prevention or elimination of slums and blight.
-answer not presented because of the answer to #1-

19. What form of documentation will be provided to demonstrate compliance with program eligibility requirements? Describe how low-and moderate-income income backup data, including collecting a 10% sampling of income documentation, will be conducted. (See Exhibit E in Library Tab)
-answer not presented because of the answer to #1-

Demonstrated Need for CDBG Funds and Need to Carry Out the Project

20. Has your agency thoroughly inspected, identified, and resolved any facility infrastructure concerns that may impact the proposed project in the long run? (i.e., Is your plumbing in good condition before a bathroom remodel is considered? Is your roof in good condition before requesting solar panels to be installed on the roof?)
-answer not presented because of the answer to #1-

Program Priority

21. Specify which of the FY 2025-2026 CDBG Program Priorities for Public Social Services this project will meet, i.e. what social service program priority and service is provided at the agency's facility? (Select all that is applicable) Refer to Exhibit D in Library Tab. -answer not presented because of the answer to #1-

22. Is this project part of a larger rehabilitation or expansion project, or revitalization project. -answer not presented because of the answer to #1-

Demonstrated Experience and Capacity

23. Describe the agency’s background and years of experience in implementing acquisition, rehabilitation or new construction projects similar to the proposed project. -answer not presented because of the answer to #1-

24. Provide a concise description of your agency’s history and success in delivering services at the facility.
-answer not presented because of the answer to #1-

Solar Panel Systems
If the project involves installation of a solar panel system, please complete the questions below and provide the necessary documents required.

25. Provide a detailed technical description of each proposed solar photovoltaic (PV) system including basic location diagrams, system designs, and all components. Describe and specify the mounting equipment and installation techniques including how roof warranties will be maintained (for rooftop solar systems) and how any parking-and ground-mounted solar arrays will be maintained. Solar PV pricing shall be all-inclusive of system costs, installation, monitoring, labor, permits, etc.
-answer not presented because of the answer to #1-

26. Describe in detail the percentage and amount by which the monthly electricity costs will be reduced by the installation of the solar panel system. Provide a financial energy analysis and system electricity output schedule and supporting information directly from a software modeling tool and describe the payback period and the rate of return on cash invested in the solar system.
-answer not presented because of the answer to #1-

27. Describe in detail how the savings in electrical costs as a result of the solar panel system will benefit the organization and the clients to be served. Include in the response quantitative numbers. Describe and itemize in detail where the monthly savings from reduced energy costs will be transferred in the agency budget to improve services to the end user. The agency should demonstrate that applying cost savings from solar panel installation is in a manner which is of tangible benefit to the client and makes a direct impact to the clients the agency serves. -answer not presented because of the answer to #1-

28. If the proposed solar panels will be installed on existing structure/infrastructure, please provide the maintenance history of the structure/infrastructure on which the panels will be installed.
-answer not presented because of the answer to #1-

Acquisition/Relocation
If the project involves acquisition of real property or rehabilitation of a property currently occupied by tenants or recently moved tenants in the past six months, please complete the question below and provide the necessary documents required.

29. Describe details regarding terms of acquisition including purchase price, estimated value based upon comparable market value, loan terms, matching funding including sources, and any other acquisition costs. Indicate all costs associated with the acquisition proposed to be paid for by CDBG funding.
-answer not presented because of the answer to #1-

30. Describe and relate the demonstrated need for Acquisition in place of Rehabilitation/Improvements. If both acquisition and rehabilitation funding is requested, then address both construction and acquisition needs.
-answer not presented because of the answer to #1-

31. All properties proposed to be acquired with CDBG funds may be subject to the Uniform Assistance and Real Property Acquisition Policies Act of 1970 (URA) and if applicable, the one- for-one replacement of low/ moderate-income dwelling unit requirement under the Housing and Community Development Act. Indicate if the property being acquired is commercial, industrial or residential and indicate if the building is vacant, if the property is occupied identify the number of persons living in the property and type of occupancy, in terms of owner, tenants, or business.
-answer not presented because of the answer to #1-

32. Projects that involve acquisition of occupied property are required by the URA to give immediate notice to tenants regarding an application to the City of Glendale for federal funding to acquire, demolish, and/or rehabilitate the building in which they reside. Copies of the URA General Information Notice are available in the offices of Community Development Department’s Housing Division. Have URA General Information Notices been provided to tenants? -answer not presented because of the answer to #1-

33. What other funding source(s) is your agency using or planning to use to fully fund this project? Is this funding source(s) currently available to your agency? If not, when do you expect to receive funds? Explain if receipt of these funds are contingent upon other factors. -answer not presented because of the answer to #1-

Budget top
Leveraged Funding
Sources/Revenues
Total Project
Cost
-none- $ 0.00
Funding Uses/Expenses CDBG
Request
Other
Sources
Total Project
Cost
Total Project Cost
(Check)
-none- $ 0.00 $ 0.00 $ 0.00 $ 0.00
CDBG Percent of Total Project Cost

calculation error

Tables top

Project Schedule
Project Phase Target Start dateTarget Completion DateDescription Architect/Engineer/Draftsperson
Environmental Review
Acquisition
Design Phase
Project Specifications
Permitting/Plan Check
Bidding
Construction
Other

Previous CDBG-Funded Projects
YEAR
FUNDED

PROJECT
TITLE

APPROVED
CDBG
BUDGET
FUNDS

EXPENDED

TO DATE
STATUS
OF

PROJECT

COMPLETION
DATE (or
estimate)

JUSTIFICATION
FOR

EXTENSION
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
Total $ 0 $ 0

Documents top
Documents Requested * Required?Attached Documents *
Work Description - Provide a detailed work
description from a licensed general
contractor or subcontractor, engineer or a
licensed architect. (Estimates should
include: prevailing wage rates and BABA
Act materials estimated costs)

Photographs - Include photographs (3”x 5”
or 4” x 6” color prints) of site, facility and
proposed construction areas.

Renderings/Blueprints/Floor Plans - Include
renderings and/or blueprints of proposed

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Map/Location - Identify the location of the
existing or proposed facility and the
boundaries of its service area.

Agency’s past two consecutive years’
financial audit or financial compilation

Financial Ratio Calculator
download template

Board Meeting Minutes for 2 consecutive
years.

Verification of non-profit federal and state
tax exemption status

Receipt of payment of most recent Federal
and State quarterly payroll taxes

Proof of legal ownership (deed/tax bill) or
Authorization from the owner

For Solar Panels, Agency shall submit the
last 24 months or (2) years of utility bills

For Acquisition, include a copy of the
appraisal report if available or estimated
value based upon comparable market value

Conflict of Interest Document
Permits required for operation of facility

Glendale City CouncilNovember 5, 2024

Glendale City Council
November 5, 2024