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CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Specification No. 4002 for Glendale Water & Power Department City-Wide Utility Street Repairs Project.
1. Resolution adopting Specification No. 4002 for the GWP City-Wide Utility Street Repairs Project, and directing the City Clerk to advertise for bids.
COUNCIL ACTION
Item Type: Consent Calendar
Approved for December 10, 2024 calendar
EXECUTIVE SUMMARY
GWP does not possess the equipment or personnel resources required to make permanent repairs to disturbed asphalt and concrete pavements caused by the installation of water and electric utility infrastructure. GWP has generally relied on the services of a third-party contractor to provide these services.
The current five-year Citywide utility street repairs contract is due to expire in February 2025. Advertising and awarding a new three-year contract with an option to extend for an additional two years will allow GWP to maintain continuity of street repair services.
RECOMMENDATION
Approve a Resolution to adopt Specification No. 4002 for the GWP City-Wide Utility Street Repairs Project, and direct the City Clerk to advertise for bids.
ANALYSIS
City-wide utility street repairs project involves the resurfacing of trenches and other excavation projects by GWP construction crews in the public right-of-way, easements and in City-owned property during the course of installing utility vaults, pull boxes, power poles, substructures, electrical conduits, water service lines, water meters and valves. Some of the utility excavations will be associated with relocation work due to conflicts to street and utility improvements by the Public Works Department’s (PWD) Capital Improvement Projects. All excavations in the public right-of-way are required to be backfilled with removed native soil or imported cement slurry and to be resurfaced with asphalt or concrete pavements to comply with the standards of PWD.
The backfilling portion is completed by GWP operations staff while the street pavement portion is completed by an external contractor as GWP does not possess the equipment or personnel resources required for street repaving. Specification No. 4002 will enable {{section.number}}b2
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GWP staff to select a contractor competitively who can effectively and efficiently perform all street repair work for GWP.
STAKEHOLDERS/OUTREACH
Not applicable.
FISCAL IMPACT
The Engineer's Estimate associated with the GWP City-Wide Utility Street Repairs Project is $900,000 per year.
Funding for Fiscal Year 2024-25 is incorporated as part of the various GWP Capital Improvement Program (CIP) and Public Works CIP projects, GWP Customer-Paid projects, and various cost centers within Water and Electric Operations. Staff will return to City Council to award a contract to the lowest responsive bidder; at which time staff will identify specific funds and cost centers that will be used as a funding source, and will provide appropriation information.
ENVIRONMENTAL REVIEW (CEQA/NEPA)
The herein subject action of adopting the specifications is not a project as defined by the California Environmental Quality Act (CEQA) and thus a CEQA analysis is not required.
CAMPAIGN DISCLOSURE
Not applicable.
ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Choose not to approve the attached Resolution adopting Specification for the GWP City-Wide Utility Street Repairs Project, and to not advertise for bids. This will result in the inability for GWP to do necessary street repairs associated with water and electric utility installations in the roadways.
Alternative 2: Consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Submitted by:
Manuel Robledo, Interim General Manager - Glendale Water and Power Prepared by:
Chisom Obegolu, P.E., Assistant General Manager - Water Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
None.