1 RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO THE CITY’S EXISTING CONTRACT WITH ARB, INC. FOR SPECIALIZED MECHANICAL AND FIELD SERVICES FOR GLENDALE WATER & POWER’S GRAYSON POWER PLANT TO
EXTEND THE TERM OF THE CONTRACT BY NINE MONTHS
WHEREAS, Glendale Water and Power Department’s (“GWP”) Grayson Power Plant operates a simple cycle generator, Unit No. 9, composed of various components and hardware that have been in service for over 20 years; and WHEREAS, many of the major components require specialized maintenance, and there are limited number of personnel with the necessary skills and experience to maintain and refurbish said components thus requiring a qualified contractor, with extensive experience in handling aging infrastructure and capable of performing complex maintenance tasks, to provide field services for Grayson Power Plant and other GWP facilities on an “as needed” basis; and
WHEREAS, in 2019, pursuant to a competitive bidding process the City Council awarded ARB, Inc. a three-year Contract totaling $800,000 to provide labor, equipment, and materials for specialized mechanical and field services at Grayson Power Plant and at Scholl Canyon Landfill Gas Plant, per Specification No. 3804; and WHEREAS, in April 2022, City Council approved Amendment No. 1 to the Contract, increasing the not-to-exceed amount by $250,000 and extending the term by two-years to September 10, 2024, and in March 2023, City Council approved Amendment No. 2, further increasing the not-to-exceed amount by $180,000; and WHEREAS, ARB, Inc. was scheduled to conduct critical work for Unit 9 as described in the Report Dated December 10, 2024 by the Interim General Manager of GWP; while some of this work was expedited and completed to ensure the unit could meet the summer demand peak, with Unit 9 running throughout the summer, ARB, Inc. was unable to finish the remaining tasks. Now that the unit is no longer running, ARB Inc. can continue the previously scheduled work. However, the contract has expired as of September 10, 2024 with $166,661 still remaining; and WHEREAS, as described in the Report Dated December 10, 2024, City Council authorization is being requested to dispense with competitive bidding and execute Amendment No. 3 to the Contract with ARB, Inc. to extend the Contract’s term by nine months to June 10, 2025, while using the remaining available funds in the Contract, to enable ARB, Inc. to complete the necessary services; and WHEREAS, based on the foregoing, the City Council finds it in the best interests of the City to dispense with competitive bidding and authorize the City Manager, or his designee, to enter into and execute Amendment No. 3 to the existing ARB, Inc. 2 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:
The City Council hereby dispenses with competitive bidding and authorizes the City Manager, or his designee, to enter into and execute Amendment No. 3 to ARB, Inc.’s existing Contract, Contract No. 8000616, to extend the term of the Contract by nine months to June 10, 2025.
Adopted by the Council of the City of Glendale on this ___ day of _________, 2024.
________________________________
Mayor
ATTEST:
_____________________________________
City Clerk
3 STATE OF CALIFORNIA ) SS.
COUNTY OF LOS ANGELES )
I, Suzie Abajian PhD, City Clerk of the City of Glendale, hereby certify that the foregoing Resolution No. _______________ was adopted by a majority vote of the Council of the City of Glendale, California, at a regular meeting held on the ______ day of ______________________, 2024, and that the same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
________________________
City Clerk