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RESOLUTION NO. __________
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING; AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXTEND PURCHASING CONTRACT NO. 8002370 WITH SEA CLEAR POOLS, INC. THROUGH MARCH 31, 2025, BY AN AMOUNT NOT TO EXCEED $15,000, FOR A TOTAL AMOUNT NOT TO EXCEED $65,000.
WHEREAS, in 2019, the City of Glendale (“City”) issued Request for Question No. 403106 (“RFQ”), which sought quotations for pool maintenance and equipment services at the Pacific Community Pool and Palmer Wading Pool from October 15, 2019, through September 1, 2022; and
WHEREAS, the City determined that, in response to the RFQ, Sea Clear Pools, Inc., was the lowest responsible bidder, and was therefore awarded Purchasing Contract No. 8000689 in 2019, No. 8001344 in 2020, and No. 8001344 in 2021; and WHEREAS, in both 2022 and 2023, because Sea Clear Pools, Inc. agreed not to increase its costs quoted in response to the RFQ, the City and Sea Clear Pools, Inc. entered into Purchasing Contract Nos. 8001932 and 8002370, respectively; and WHEREAS, Purchasing Contract No. 8002370, the operative purchasing contract, expires December 31, 2024; and
WHEREAS, in addition to the Pacific Community Pool and Palmer Wading Pool, the City will soon open the Pacific Splash Pad and Fremont Splash Pad, and begin construction of the Central Park Splash Pad and Cerritos Splash Pad; and WHEREAS, as the above-referenced facilities open to the public, annual costs are projected to significantly increase above current costs to approximately $230,000, requiring formal competitive bidding; and
WHEREAS, the City anticipates that approximately three months are required to solicit and review bids, and for the City Council to approve the award of a new contract for pool maintenance and equipment services; and
WHEREAS, without extension of Purchasing Contract No. 8002370, the City would be required to close the Pacific Community Pool because no City personnel are certified by the County of Los Angeles Department of Public Health, as required, to monitor and maintain it; and
WHEREAS, an exception to competitive bidding may be found where the City Council determines that it is in the best interest of the City to dispense with competitive bidding; and
WHEREAS, given the City’s interest in providing athletic, instructional, recreational, and training opportunities in aquatics, particularly to youth in the community, it appears that adequate justification exists and it is in the City’s best interest—upon the recommendation of the Director of Community Services & Parks—to 2{{section.number}}3
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9 dispense with competitive bidding and authorize the City Manager or a designee extend Purchasing Contract No. 8002370 through March 31, 2025, by an amount not to exceed $15,000, for a total amount not to exceed $65,000.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:
1. The foregoing facts are deemed to be true and correct and are a basis for dispensing with competitive bidding and authorizing the expenditure of funding necessary to provide uninterrupted pool maintenance and equipment services through March 31, 2025.
2. The Council hereby:
A. Dispenses with competitive bidding; and
B. Authorizes the City Manager or a designee to extend Purchasing Contract No. 8002370 with Sea Clear Pools, Inc. through March 31, 2025, by an amount not to exceed $15,000, for a total amount not to exceed $65,000.
Adopted this _______ day of _____________, 2024.
_____________________
Mayor
ATTEST:
_______________________
City Clerk
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9 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF GLENDALE )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was Adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of ___________, 2024, the same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
___________________________
City Clerk