RESOLUTION NO. ______________
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,
DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE PURCHASE
OF SPECIALIZED BROADCAST QUALITY MULTI-CAMERA A/V EQUIPMENT FROM
TV PRO GEAR TO BE INSTALLED AT THE GLENDALE ALEX THEATRE WHEREAS, City of Glendale City Charter, in Article VI, Section 9 provides, in part, “Upon recommendation of the city manager, the council may dispense with competitive bidding for any contract when it determines that it is in the best interests of the City to do so and acts by resolution setting forth the reasons for such action”; WHEREAS, the Alex Theatre is engaged in a 10-year Capital Improvement Project to bring the Theatre’s appearance, amenities, and audio/visual equipment up to the industry standards;
WHEREAS, the City Manager is recommending Council authorize dispensing with competitive bidding for the acquisition and installation of industry-standard, live- stream capable broadcast quality multi-camera video system through a single source in lieu of the regular bidding process in order to ensure the Alex Theatre has industry- standard audio-visual technology that will enable the Alex Theatre to remain viable and competitive as a regional live-theatre venue now and in the future; WHEREAS, because of the intricacy of the AV equipment needed, this requested upgrade requires an expert vendor who is capable of coordinating the specifications of various equipment pieces to ensure proper integration, functionality, and connectivity; WHEREAS, TV Pro Gear is a specialized vendor that is capable to procuring, installing and integrating compatible AV components at the Alex Theatre at one time; WHEREAS, by utilizing this single source vendor, the City is able to procure from TV Pro Gear in stock and pre-owned items with the same warranty as new equipment, whereas if these items were bid out through the regular procurement process there would be limited ability to compare the functionality and differences amongst the pre- owned equipment’s quality and readily determine the equipment compatibility; WHEREAS, sole sourcing the acquisition and installation of updated AV equipment through TV Pro Gear provides a financial benefit because if will afford an opportunity for a significant discount in the purchase price by nearly 50% because of the availability of in stock and pre-owned items;
WHEREAS, utilizing a single local vendor with items in stock also provides a guarantee that the equipment is available for prompt delivery and ready to use within 30 days, whereas with previous procurements supply chain issues have at times led to wait 2 times as long as 12 months;
WHEREAS, the City Council finds there is a need to ensure that the Alex Theatre remains viable and competitive as a live-performance venue, and that upgrading the outdated A/V equipment with industry-standard, live-stream capable broadcast quality multi-camera video system will help to achieve this goal and save the City time and money; and
WHEREAS, the City Council finds it is in the best interest of the City of Glendale to dispense with competitive bidding and to authorize the Deputy Director of Finance - Purchasing to issue purchase order agreements with the TV Pro Gear.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:
1. That the foregoing facts are deemed to be a true and correct and a basis for dispensing with competitive bidding;
2. That the City Council hereby dispenses with competitive bidding and authorizes the Deputy Director of Finance - Purchasing to issue purchase orders with TV Pro Gear for the acquisition and installation of new industry standard AV equipment, as more specifically set forth above and in the report to the City Council dated January 28, 2025; and
3. The Deputy Director of Finance - Purchasing is authorized to approve and execute necessary agreements to implement this resolution.
Adopted this ______ day of ______________________, 2025. _________________________
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
) SS
COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution was adopted by the Council of the City of Glendale, California, at a regular meeting held on the __________ day of ________________, 2025, and that same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
_________________________
City Clerk