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25-87334
CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Award Maintenance and Repair Contracts for Electrical and Flooring Systems 1) Motion awarding a contract to A A Electric Co. (A&A) for Electrical Systems Services at Various City Facilities Project per Specification No. 3989 for the not- to-exceed amount of $414,304 for three years and directing the City Manager or a designee to execute the contract.
2) Motion awarding a contract to Pasadena Construction & Interiors, Inc. for Flooring Services at Various City Facilities Project per Specification No. 3990 for the not- to-exceed amount of $418,395 for three years and directing the City Manager or a designee to execute the contract.
COUNCIL ACTION
Item Type: Consent Calendar
Approved for February 18, 2025 calendar
EXECUTIVE SUMMARY
The Public Works Department is responsible for the maintenance of all city-owned buildings including all building electrical systems and flooring systems. New maintenance and repair contracts are needed for electrical systems and flooring systems. Following separate competitive bidding processes, three-year maintenance and repair contracts need to be awarded to A&A for electrical systems for $414,304 and to Pasadena Construction & Interiors, Inc. for flooring for $418,395. {{section.number}}c2
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RECOMMENDATION
That the City Council approve the two motions awarding three-year contracts for citywide maintenance and repairs for electrical systems to A A Electric Co. for $414,304, and for flooring systems to Pasadena Construction & Interiors, Inc. for $418,395.
ANALYSIS
The Public Works Department is responsible for the maintenance and repair of all city buildings and systems including: fire stations, the police station, libraries, parks, the civic center, utility sites, corporations yards, and parking garages, totaling over 200 facilities and 1,250,000 occupied square feet. Maintenance and repair responsibilities are addressed with a strategic combination of in-house staff and contracted services.
On November 12, 2024, City Council adopted Specifications 3989 for Electrical Systems Services at Various City Facilities Project, and the services were advertised for bids. On December 4, 2024, five prospective bidders attended a mandatory pre-bid meeting, and on December 18, 2024, the city received five bids for electrical services.
A&A $414,304
Industrial Pro $581,700
Ace Construction $583,770
Baker $749,430
Amtek $822,420
The lowest bid for electrical services was submitted by A&A. Staff has reviewed the lowest bid and determined this bid to be responsive and they are a responsible bidder. Staff has contacted references for A&A and they reported satisfactory performance On November 12, 2024, City Council adopted Specifications 3990 for Flooring Systems Services at Various City Facilities Project, and the services were advertised for bids. On December 4, 2024, seven prospective bidders attended a mandatory pre-bid meeting, and on December 18, 2024, the city received five bids for flooring services.
Pasadena Construction & Interiors $418,395
Reliable Floor Covering, Inc. $422,295
Lawrence Rosine Co. $488,100
G&S Carpet Mills $517,359
Floor Tech America (FTA) Non-Responsive
The lowest bid for flooring services was submitted by Pasadena Construction & Interiors, Inc. Staff has evaluated the lowest bid and found this bid to be responsive and they are a responsible bidder. Staff has contacted references for Pasadena Construction & Interiors, Inc. and they reported satisfactory services. {{section.number}}c3
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STAKEHOLDERS/OUTREACH
Building maintenance and repair services contracts will augment Public Works maintenance staff efforts to increase the reliability and conditions of all city facilities. By combining contractors’ access to sophisticated tools and training with staff’s onsite experience and availability, Public Works is able to maintain city facilities that are safe, sturdy and appealing.
Stakeholders include city employees and visitors to city facilities. No public outreach for these ongoing maintenance contracts is expected.
FISCAL IMPACT
The maintenance and repair of electrical systems and flooring systems will collectively cost approximately $130,000 in the current fiscal year, which was approved as a part of the FY 2024-25 budget. No new appropriation is being requested at this time. Funding for future years of the contract will be requested during the annual budget processes.
The City Council approved funding is outlined below:
Existing Appropriation
Amount Account String Funding Source
$130,000 43110-6070-PWD-7508-0000 Building Maintenance
Fund
ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item includes routine maintenance and repair activities and is therefore, not subject to CEQA review.
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not authorize new maintenance and repair contracts for electrical systems and building systems. These services will be provided solely with in-house resources which would compromise the reliability of these essential building systems.
Alternative 2: The City Council may consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Submitted by:
Daniel Hernandez, Director of Public Works
Prepared by:
Kevin C. Todd, Assistant Director of Public Works
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Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
None.