CC_03182025_Exhibit_2_8b — Glendale City Council, March 18, 2025

COMM

ISSION OF THE STATUS OF WOMEN

YEAR DOCUMENT
2003 Ordinance Establishing Commission on the Status of Women 2009 Ordinance Amending the Terms of Office and Composition of CSW Report to City Council
Ordinance Redline
2015 Ordinance Amending Frequency of Meetings
Report to City Council
Ordinance Redline
2021 Ordinance Adding a Provision Allowing for Procedures to Be Established by Commission
Report to City Counil
Ordinance Redline
(Each heading is a clickable link, which will jump to the relevant page.) ORDINANCE NO.__5358

AN ORDINANCE OF THE CITY OF GLENDALE

ESTABLISHING A COMMISSION ON
THE STATUS OF WOMEN.

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GLENDALE
CHAPTER 2.38 COMMISSION OR THE STATUS OF WOMEN.

SECTION 1. LEGISLATIVE PURPOSE
The council hereby establishes the Commission on the Status of Women to aid and assist in assuring to all women the opportunity for full, fair and equal treatment and participation in the affairs of the community; that women have a resource for information and that the commission provide advice and
recommendations to the City Council on issues which promote the general welfare of women in Glendale.

SECTION 2. SECTION..2.38.010 of. the Glendale Municipal.

Code, 1995, is hereby added to read as follows:

Section 2.38.010 Commission Established
A Commission on the Status of Women is hereby established in and for the City.

SECTION 3. SECTION 2.38.020 is he~eby added to the
Glendale Municipal Code, 1995, to read as follows:

AN ORDINANCE OF THE CITY OF GLENDALE

ESTABLISHING A COMMISSION ON
THE STATUS OF WOMEN.

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GLENDALE
CHAPTER 2.38 COMMISSION ON THE STATUS OF WOMEN.

SECTION 2. SECTION 2 . .3 8. 010 of the Gl.endale Municipal Code, 1995, is hereby added to read as follows:

Section 2.38.010 Commission Established
A Commission on the Status of Women is hereby established in and for the City.

SECTION 3. SECTION 2.38.020 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.020 Composition
The Commission on the Status of Women shall consist of seven voting members and two students who shall be ex officio nonvoting members
SECTION 4. SECTION 2.38.030 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:
1 Ord\Cornmission on the Status of Womenl.wpd
6 8
Section 2.38.030 Appointment - CompensatiOn
Members of the Commission on the Status of Women shall serve without compensation. The seven voting members shall be appointed by a minimum of three affirmative votes of the Council.

The two student ex officio members shall be appointed by the Commission..

SECTION 5. SECTION 2.38.040 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.040 Qualifications
The seven members of the Commission on the Status of Women shall be electors of the City of Glendale at the time of their appointment and during incumbency. The two student, ex officio members shall be students at the high school level or above. The seven members of the commission shall be individuals who have exhibited leadership qualities in the community or other activities relating to the general welfare of women.

SECTION 6. SECTION ~. 2.38.050 is hereby added to...the Glendale Municipal Code, 1995, to read as follows:

Section 2.38.050 Terms of Office
Terms of office for the seven members of the Commission on the Status of Women shall be three years or until their successors shall be appointed and qualified; provided, however, that at the initial appointment of the members under the provisions of this chapter, two members shall be appointed for a term of one year to expire one year from the date of appointment; two members shall be appointed for a term of two years to expire two years from the date of appointment; three members shall be appointed for a term of three years to expire three years from the date of appointment.

SECTION 7. SECTION 2.38.060 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.060 Vacancies
Vacancies for any unexpired term of membership of any of the seven members on the Commission on the Status of Women shall be filled by appointment by a majority of the council as provided in 2 Ord\Coxr~nissionon the Status of Womenl.wpd
Section 2.38.030 Appointment - Compensation
Members of the Commission on the Status of Women shall serve without compensation. The seven voting members shall be appointed by a minimum of three affirmative votes of the Council.

The two student ex officio members shall be appointed by the Commission ..

SECTION 5. SECTION 2.38.040 is hereby added to the
Glendale Municipal Code. 1995, to read as follows:

SECTION 6. SECTION 2.38.050 is hereby added to the
Glendale Municipal Code. 1995, to read as follows:

SECTION 7. SECTION 2.38.060 is hereby added to the
Glendale Municipal Code. 1995, to read as follows:

Section 2.38.060 Vacancies
Vacancies for any unexpired term of membership of any of the seven members on the Commission on the Status of Women shall be filled by appointment by a majority of the council as provided in 2 Ord\Corornission on the Status of Womenl.wpd
section 2.38.030. An appointment to fill a vacancy of a partial term of less than two years shall not be counted as a term under Glendale Municipal Code Section 2.36.O1OA.

SECTION 8. SECTION 2.38.065 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.065 Rules for Appointment of Students
The Commission shall, by resolution, establish the
qualifications, term, procedure, standards and rules for the appointment of the two student ex officio members to the Commission subject to the limitations of this Chapter.

SECTION 9. SECTION 2.38.070 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.070 Removal of Members
Any member of the Commission on the Status of Women,
including a student member, may .be removed by a majority of the council when, in the discretion of.the council the best interests of the city will be served. In addition, any student irtemberof the commission.rnay be removed by.a majprity of the cômmissioh when, in the discretion of the commission, the best interests of the city will be served.

SECTION 10. SECTION 2.38.080 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.080 Chairperson and Chairperson Pro Tern
The Commission on the Status of Women shall select one of its voting members as chairperson and one as vice-chairperson of the Commission. The individual selected as chairperson and the individual selected as vice-chairperson shall each serve for one year; provided, however, that at the initial meeting of the Commission, the chairperson and vice-chairperson shall serve until January 1, 2004. In case of the absence of the Chairperson, and the Vice Chairperson, the voting members present at any meeting shall select one of the voting members present to act as Chairperson Pro Tem.

SECTION 11. SECTION 2.38.090 is hereby added to the
Glendale Municipal Code. 1995, to read as follows:
3 Ord\Coipmissionon the Status of Wonenl.wpd
section 2.38.030. An appointment to fill a vacancy of a partial term of less than two years shall not be counted as a term under Glendale Municipal Code Section 2.36.0lOA.

SECTION 8. SECTION 2.38.065 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

SECTION 9. SECTION 2.38.070 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.070 Removal of Members
Any member of the Commission on the Status of Women,
including a student member, may be removed by a majority of the council when, in the discretion of. the council the best interests of the city will be served. In addition, any student member of the commission may be removed by a majority of the commission when, in the discretion of the commission, the best interests of the city will be served.

SECTION 10. SECTION 2.38.080 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.080 Chairperson and Chairperson Pro Tem
The Commission on the Status of Women shall select one of its voting members as chairperson and one as vice-chairperson of the Commission. The individual selected as chairperson and the individual selected as vice-chairperson shall each serve for one year; provided, however, that at the initial meeting of the Commission, the chairperson and vice-chairperson shall serve until January 1, 2004. In case of the absence of the Chairperson, and the Vice Chairperson, the voting members present at any meeting shall select one of the voting members present to act as Chairperson Pro Tern.

SECTION 11. SECTION 2.38.090 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:
3 Ord\Cornmission on the Status of Woroenl.wpd
Section 2.38.090 Meetings
A. The commission shall meet at least once a month at such time and place as the commission may fix by resolution, consistent with the dates and times available for televising the meetings.

B. Special meetings of the commission may be called at any time by the Chairperson, or four voting members thereof by written notice served upon each member as required by the Ralph M. Brown Act.

C. All meetings of the commission shall be open to the
public and held in compliance with the provisions of the Ralph M.

Brown Act. The Commission on the Status of Women shall keep a record of minutes of all its proceedings and actions which shall be available for public inspection.

SECTION 12. SECTION 2.38.100 .is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.100 Quorum .

Four voting members of the Commission on the Status of Women shall constitute a quorum for the purpose of.conducting business, but a lesser number may adjourn from time to time. A minimum four affirmative votes by voting members shall be~required to carry any action or motion. Student members shall not be counted when considering the number of members necessary to meet the quorum or voting requirements.

SECTION 13. SECTION 2.38.130 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.130 Procedural Rules
The Commission on the Status of Women may adopt, from time to time, such rules of procedure and operation as it may deem necessary to properly exercise its powers and duties. All rules shall be kept on file in the offices of the City Manager and a copy thereof shall be furnished to any person upon request. In all procedural matters and considerations not otherwise provided in this chapter, or in the rules of procedure, the proceedings of the commission shall be governed by Roberts Rules of Order and the Ralph M. Brown Act.
5 Ord\Coramissionon the Status of womenl.wpd
Section 2.38.090 Meetings
A. The commission shall meet at least once a month at such time and place as the commission may fix by resolution, consistent with the dates and times available for televising the meetings.

B. Special meetings of the commission may be called at any time by the Chairperson, or four voting members thereof by written notice served upon each member as required by the Ralph M. Brown Act.

C. All meetings of the commission shall be open to the
public and held in compliance with the provisions of the Ralph M.

Brown Act. The Commission on the Status of Women shall keep a record of minutes of all its proceedings and actions which shall be available for public inspection.

SECTION 12. SECTION 2.38.100 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.10.0 Quorum
Four voting members of the Commission on the Status of Women shall constitute a quorum for the purpose of conducting business, but a lesser number may adjourn from time to time. A minimum four affirmative votes by voting members shall be required to carry any action or motion. Student members shall not be counted when considering the number of members necessary to meet the quorum or voting requirements.

SECTION 13. SECTION 2.38.130 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.130 Procedural Rules
The Commission on the Status of Women may adopt, from time to time, such rules of procedure and operation as it may deem necessary to properly exercise its powers and duties. All rules shall be kept on file in the offices of the City Manager and a copy thereof shall be furnished to any person upon request. In all procedural matters and considerations not otherwise provided in this chapter, or in the rules of procedure, the proceedings of the commission shall be governed by Roberts Rules of Order and the Ralph M. Brown Act.
5 Ord\Commission on the Status of Womenl.wpd
SECTION 14. SECTION 2.38.140 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.140 Powers and.Duties, Generally
The powers and duties of the Commission on the Status of Women shall be to assess and evaluate the needs and issues of women in the City in order to inform and advise the City Council, City departments and divisions, and other community agencies and organizations of those needs and issues; recommend programs or legislation to the City Council to promote and ensure equal rights and opportunities to and for women in the City; to promote education on issues regarding matters involving the needs of women and to prepare and disseminate such information; provide outreach information and education that empowers women to achieve self-sufficiency and self—esteem; maintain an active liaison with groups, organizations, agencies and individuals in regard to issues related to women; perform other duties as may be imposed upon the Commission by the City Council by ordinance or resolution.

SECTION 15. SECTION .2.38.150 is hereby added to the
Glendale Municipal Code, 1995 to read as.follows:

Section 2.38.150 Cooperation with City Off icials
A. The City Manager or his or her designate shall be the staff advisor to the commission. The City Manager=s office shall provide advice and assistance as requested by the commission.

B. All other officers, divisions and division heads of the city shall cooperate and render all reasonable and necessary assistance to the Commission on the Status of Women.

SECTION 16. SECTION 2.38.160 is hereby added to the Glendale Municipal Code, 1995, to read as follows:

Section 2.38.160 Limitation on Liability
Neither the Commission on the Status of Women nor any
individual member thereof, whether voting or nonvoting, shall incur any financial liability in the name of the city as a result of any act or omission in connection with the performance of 6 Qrd\Corrstissionon the Status of Women1w~d
SECTION 14. SECTION 2.38.140 is hereby added to the
Glendale Municipal Code, 1995, to read as follows:

Section 2.38.140 Powers and Duties, Generally
The powers and duties of the Commission on the Status of Women shall be to assess and evaluate the needs and issues of women in the City in order to inform and advise the City Council, City departments and divisions, and other community agencies and organizations of those needs and issues; recommend programs or legislation to the City Council to promote and ensure equal rights and opportunities to and for women in the City; to promote education on issues regarding matters involving the needs of women and to prepare and disseminate such information; provide outreach information and education that empowers women to achieve self-sufficiency and self-esteem; maintain an active liaison with groups, organizations, agencies and individuals in regard to issues related to women; perform other duties as may be imposed upon the Commission by the City Council by ordinance or resolution.

SECTION 15. SECTION .2.38.150 is hereby added to the
.Glendale Municipal Code, ·1995, to read as follows:

Section 2.38.150 Cooperation with City Officials
A. The City Manager or his or her designate shall be the staff advisor to the commission. The City Manager=s office shall provide advice and assistance as requested by the commission.

B. All other officers, divisions and division heads of the city shall cooperate and render all reasonable and necessary assistance to the Commission on the Status of Women.

SECTION 16. SECTION 2.38.160 is hereby added to the Glendale Municipal Code, 1995, to read as follows:

Section 2.38.160 Limitation on Liability
Neither the Commission on the Status of Women nor any
individual member thereof, whether voting or nonvoting, shall incur any financial liability in the name of the city as a result of any act or omission in connection with the performance of 6 Ord\Cornmission on the Status of Womenl.wpd
their duties as a member of the Commission on the Status of Women.

Adopted by the Council of the City of Glendale on the 5th da of August 2003
Mayor
AtTEST:
;~&
~.ityCiec3~ ___A2&4ZOVED.asTO FO~

CITYATTORNEY

STATE OF CALIFORNIA ) DATE
SS.

COUNTY OF LOS ANGELES
I, Doris Twedt, City CI.erk of the City of.Glendale, hereby. certify that the foregoing Ordinance No. 5358 was adopted by the Council of the City of Glendale, California, at a regular meeting held on the 5th day of August . , 2003, and that the same was adopted by the following vote:

Ayes: Gomez, Nanoukian, Quintero
Noes: Weaver, Yousefian

Absent: None
Abstain: None
/ City Clerk
7 Ord\Corsn±ssionon the Status of Womenlwpd
their duties as a member of the Commission on the Status of Women.

Adopted by the Council of the City of Glendale on the 5th day of Augu5t , 2003.
~ Mayor
ATTEST:
. City .Cler.k

STATE OF CALIFORNIA ) DATE
) ss.

COUNTY OF LOS ANGELES )
I, Doris Twedt, City C.J.erk. of the City .of Glendale, hereby certify that the foregoing Ordinance No. 5358 was adopted by the Council of the City of Glendale, California, at a regular meeting held on the 5th day of _A_u=gu_s_t ____ , 2003, and that the same was adopted by the following vote:

Ayes: Gomez, Manoukian, Quintero
Noes: Weaver, Yousefian

Absent: None
Abstain: None
City Clerk
7 Ord\Co:rnmission on the Status of Womenl.wpd

CITYOF GLENDALECALIFORNIA

REPORTTO THE CITYCOUNCIL
July 1,2003

AGENDA ITEM
Report:Implementation of a Commission on the Status of Women (1) Ordinance for Introduction Creating the Commission on the Status of Women (2) Resolution Appropriating Funds for the Commission on the Status of Women (3) Resolution Adding Staff Positions for the Commission on the Status of Women (4)DirectionRegardingtheCommission’sBudget,andthe Commissioner andStaffSelection Process

COUNCIL ACTION
Public Hearing fl OrdinanceLI ConsentCalendarfl ActionItem[X] ReportOnlyL] Approved for July 1. 2003 calendar

ADMINSTRATIVE ACTION
Submitted & Prepared
ElaineI. Aguilar,Assistantto the CityManager
Approved
JamesE. Starbird,CityManager
Reviewed
RobertMcFall,AssistantCityManager
Robert Franz,Directorof AdministrativeServices
MadalynBlake, Directorof Com.Dev. &Housing
ScottHoward,City Attorney

RECOMMENDATION
It isrecommendedthatthe City Councilprovidedirectionregardingthe draft ordinanceand otherlegislativeactions necessaryto createthe Commissionon the Statusof Women. 1 7
July 1, 2003

AGENDA ITEM

CITY OF GLENDALE CALIFORNIA

REPORT TO THE CITY COUNCIL
Report: hnplementation of a Commission on the Status of Women (1) Ordinance for Introduction Creating the Commission on the Status of Women (2) Resolution Appropriating Funds for the Commission on the Status of Women (3) Resolution Adding Staff Positions for the Commission on the Status of Women (4) Direction Regarding the Commission's Budget, and the Commissioner and Staff Selection Process

COUNCIL ACTION
Public Hearing D Ordinance D Consent Calendar D Action Item [X] Report Only□ Approved for July 1, 2003 calendar

ADMINSTRATIVE ACTION
Submitted & Prepared
Elaine I. Aguilar, Assistant to the City Manager
Approved
James E. Starbird, City Manager
Reviewed
Robert McFall, Assistant City Manager
Robert Franz, Director of Administrative Services
Madalyn Blake, Director of Com. Dev. & Housing
Scott Howard, City Attorney

RECOMMENDATION
It is recommended that the City Council provide direction regarding the draft ordinance and other legislative actions necessary to create the Commission on the Status of Women. l
7 A

SUMMARY
The Council previously took action directing Staff to seek input from community members to draft an ordinance that established a seven (7) member Commission on the Status of Women (Commission). Staff was also asked to seek input regarding the specific details involved in creating the Commission, such as determining the function, scope and purpose of the Commission, the composition of the Commission, method of selecting commission members, televising of meetings, meeting frequency, Staff support, and input regarding which department would be responsible for the Commission, among other items.

A committee of 16 individuals was formed to provide community input. Additionally, the meetings were noticed according toBrownActrequirements,anda number of interested individuals attended the four committee meetings. Staff from the City Manager’soffice,City Attorney’s office, and the Community Development & Housing Department was also present at the meetings.

Attached is the draft ordinance that was prepared based upon the committee’s recommendations.

It should be noted that in most instances, the committee reached unanimous consensus regarding specific provisions in the ordinance. There was only one exception. The only item for which unanimous agreement could not be reached pertained to the issue of which City department would be responsible for the Commission. In summary, based upon the recommendations from committee members, the draft ordinance provides that the Commission will:
• Consist of seven voting members and two ex officio students who are non-voting members. Members will serve without compensation, and the seven voting members must be electors of the City.
• Meet at least once per month, and meetings will be televised. • Assess and evaluate the needs and issues of women in the City in order to inform and advise the City Council, City departments and divisions, and other community agencies and organizations of those needs and issues; recommend programs or legislation to the City Council to promote and ensure equal rights and opportunities to and for women in the City; to promote education on issues regarding matters involving the needs of women and to prepare and disseminate such information; provide outreach information and education thatempowers women to achieve self-sufficiency and self-esteem; maintain an active liaison with groups, organizations, agencies, and individuals in regard to issues related to women; perform other duties as may be imposed upon the Commission by the City Council by ordinance or resolution.

Be placed in the City Manager’s office. As will be explained further, the Committee and Staffhave two different recommendations regarding this matter.

With respect to the issue of which department will be responsible for the Commission, a committee majority (by a vote of 12 to 2) recommended that the Commission be housed in the City Manager’s office. Staff recommends the Commission be placed in the Community Development & Housing Department. The pros and cons for each department are presented later in this report. However, if the Council prefers that the Commission be placed in the City Manager’s office, Staff has developed a reorganization plan that would create a new section within the City Manager’s office. The new section would be called “Community Affairs”. 2 SUMMARY
The Council previously took action directing Staff to seek input from community members to draft an ordinance that established a seven (7) member Commission on the Status of Women (Commission). Staff was also asked to seek input regarding the specific details involved in creating the Commission, such as determining the function, scope and purpose of the Commission, the composition of the Commission, method of selecting commission members, televising of meetings, meeting frequency, Staff support, and input regarding which department would be responsible for the Commission, among other items.

A committee of 16 individuals was formed to provide community input. Additionally, the meetings were noticed according to Brown Act requirements, and a number of interested individuals attended the four committee meetings. Staff from the City Manager's office, City Attorney's office, and the Community Development & Housing Department was also present at the meetings.

Attached is the draft ordinance that was prepared based upon the committee's recommendations.

It should be noted that in most instances, the committee reached unanimous consensus regarding specific provisions in the ordinance. There was only one exception. The only item for which unanimous agreement could not be reached pertained to the issue of which City department would be responsible for the Commission. In summary, based upon the recommendations from committee members, the draft ordinance provides that the Commission will:
• Consist of seven voting members and two ex officio students who are non-voting members. Members will serve without compensation, and the seven voting members must be electors of the City.
• Meet at least once per month, and meetings will be televised. • Assess and evaluate the needs and issues of women in the City in order to inform and advise the City Council, City departments and divisions, and other community agencies and organizations of those needs and issues; recommend programs or legislation to the City Council to promote and ensure equal rights and opportunities to and for women in the City; to promote education on issues regarding matters involving the needs of women and to prepare and disseminate such information; provide outreach information and education that empowers women to achieve self-sufficiency and self-esteem; maintain an active liaison with groups, organizations, agencies, and individuals in regard to issues related to women; perform other duties as may be imposed upon the Commission by the City Council by ordinance or resolution.
• Be placed in the City Manager's office. As will be explained further, the Committee and Staff have two different recommendations regarding this matter.

With respect to the issue of which department will be responsible for the Commission, a committee majority (by a vote of 12 to 2) recommended that the Commission be housed in the City Manager's office. Staff recommends the Commission be placed in the Community Development & Housing Department. The pros and cons for each department are presented later in this report. However, if the Council prefers that the Commission be placed in the City Manager's office, Staff has developed a reorganization plan that would create a new section within the City Manager's office. The new section would be called "Community Affairs". 2 FISCAL IMPACT
The total direct, first-year cost to staff and support a Commission on Women is estimated at $156,300 annually. Total indirect costs for general supervision and oversight are estimated at $12,250 annually, and the cost to televise the meetings on GTV6 is approximately $2,400 annually. The total direct, second year cost to staff and support the Commission is estimated at $142,055, plus the supervision, televising, and space costs. Because neither the City Manager’s office, nor the Community Development & Housing Departments have space for the new/additional personnel, it would be necessary to allocate funds for the physical spaceneeded by the staff If the Commission is assigned to the City Manager’s office it is recommended that the Management Services office remodel project be reconsidered. The estimated cost of the remodel project is $200,000 to $250,000. If the Commission is assigned to Community Development & Housing, an additional $12,000 for off-site space rental charges would be necessary.

BACKGROUND
At the request of Ms. Pauline Field and a number of interested community members, the Council previously took action to proceed with the next step in the creation of a Commission on the Status of Women. The Council directed Staff to work with a committee to seek input into the creation of a draft ordinance and to discuss the detailed implementation of a Commission, detenninetheCommission’sduties and responsibilities, and make a recommendation regarding which City department should be assigned the Commission.

A committee was formed and composed of the following sixteen members:

Lynn Brandstater Rima Gregorian Rose MaryMontana
Kathleen Burke-Kelly Razmik Grigorian Joyce Morrissey
Helene Dervishian / Susan Hunt Dr. Maria Rochart
Arlette Der Hovanessian Laura Lindberg Marlene Roth
WandaDom Zen Lopez
Pauline Field Artin Manoukian
A total of at least 12 committee members attended each of the four meetings. The topics discussed at the meetings included:
• Commission Composition — Number of Commissioners
• Commissioner Qualifications
• Commissioner Terms of Office
• Commissioner Removal Procedures
• Method of Selecting a Chairperson and Chairperson Pro Tern • Meeting Frequency
• Quorum Requirements
• Commission’s Powers, Duties and Responsibilities
• Broadcasting of Meetings
• Staffing and Departmental Assigmnent
3 FISCAL IMPACT
The total direct, first-year cost to staff and support a Commission on Women is estimated at $156,300 annually. Total indirect costs for general supervision and oversight are estimated at $12,250 annually, and the cost to televise the meetings on GTV6 is approximately $2,400 annually. The total direct, second year cost to staff and support the Commission is estimated at $142,055, plus the supervision, televising, and space costs. Because neither the City Manager's office, nor the Community Development & Housing Departments have space for the new/additional personnel, it would be necessary to allocate funds for the physical space needed by the staff. If the Commission is assigned to the City Manager's office it is recommended that the Management Services office remodel project be reconsidered. The estimated cost of the remodel project is $200,000 to $250,000. If the Commission is assigned to Community Development & Housing, an additional $12,000 for off-site space rental charges would be necessary.

BACKGROUND
At the request of Ms. Pauline Field and a number of interested community members, the Council previously took action to proceed with the next step in the creation of a Commission on the Status of Women. The Council directed Staff to work with a committee to seek input into the creation of a draft ordinance and to discuss the detailed implementation of a Commission, determine the Commission's duties and responsibilities, and make a recommendation regarding which City department should be assigned the Commission.

A committee was formed and composed of the following sixteen members:

Lynn Brandstater Rima Gregorian Rose Marv Montana
Kathleen Burke-Kelly Razmik Grjgorian Joyce Morrissey
Helene Dervishian Susan Hunt Dr. Maria Rochart
Arlette Der Hovanessian Laura Lindberg Marlene Roth
WandaDom Zen Lopez
Pauline Field Artin Manoukian
A total of at least 12 committee members attended each of the four meetings. The topics discussed at the meetings included:
• Commission Composition - Number of Commissioners
• Commissioner Qualifications
• Commissioner Terms of Office
• Commissioner Removal Procedures
• Method of Selecting a Chairperson and Chairperson Pro Tern • Meeting Frequency
• Quorum Requirements
• Commission's Powers, Duties and Responsibilities
• Broadcasting of Meetings
• Staffing and Departmental Assignment
3 • Commission Implementation Schedule
At the conclusion of each meeting a draft ordinance was created anddistributedtothecommittee members for review. Additionally, a fourth meeting was held on June 12th~ This final meeting was for the purpose of reviewing the draft agenda report, final draft of the ordinance, and the Commission’sbudget.

Draft Ordinance
A summary of the significant sections of the draft ordinance is provided below:

1. The Commission is proposed to consist of seven voting members and two students who are ex officio nonvoting members. (Section 2.38.020)

2. The seven voting Commission members are appointed by a minimum of three affirmative votes of the City Council (similar to other commissions). The two student members are appointed by the Commission. (Section 2.38.030)

3. The seven voting Commission members must be electors of the City of Glendale at the time of their appointment and during incumbency. The two student members must be students at the high school level or above. The seven voting members of the Commission shall be individuals who have exhibited leadership qualities in the community or other activities relating to the general welfare of women. (Section 2.38.040)

4. The terms of office for the seven voting members is three years, or until their successors are appointed. The appointment of the initial commission members is staggered so that two members are appointed for a term of one year, two members are appointed for a term of two years, and three members are appointed for a term of three years. (Section

2.38.050)

5. The seven voting members will establish the qualifications, term, procedure, standards and rules for the appointment of the two student ex officio members. (Section 2.38.065)

6. The Commission will select a Chair and Vice Chair, who will serve for one year. (Section 2.38.080)

7. Commission meetings will be held a minimum of once per month. (Section 2.38.090) The currently available location and time for the broadcast of the meetings is the second Monday of each month at 6:30 p.m. in the Council Chambers.

8. Four voting members are needed to constitute a quorum for the purpose of conducting business, but a lesser number may adjourn from time to time. A minimum of four affirmative votes is required to carry any action or motion. Student members are not counted when considering the number of members necessary to meet the quorum or voting requirements. (Section 2.38.100)

9. The Commission may adopt rules of procedure and operation as deemed necessary. The Commission is not required to request Council approval of their rules of procedure and operation. (Section 2.38.130)

10. The powers and duties of the Commission are to assess and evaluate the needs and issues of women in the City in order to inform and advise the City Council, City Departments and divisions, and other community agencies and organizations of those needs and issues; recommend programs or legislation to the City Council to promote and ensure equal rights and opportunities to and for women in the City; to promote education on issues 4 • Commission Implementation Schedule
At the conclusion of each meeting a draft ordinance was created and distributed to the committee members for review. Additionally, a fourth meeting was held on June 12th• This final meeting was for the purpose ofreviewing the draft agenda report, final draft of the ordinance, and the Commission's budget.

Draft Ordinance
A summary of the significant sections of the draft ordinance is provided below:

1. The Commission is proposed to consist of seven voting members and two students who are ex officio nonvoting members. (Section 2.38.020)

2.38.050)

5. The seven voting members will establish the qualifications, term, procedure, standards and rules for the appointment of the two student ex officio members. (Section 2.38.065)

6. The Commission will select a Chair and Vice Chair, who will serve for one year. (Section 2.38.080)

10. The powers and duties of the Commission are to assess and evaluate the needs and issues of women in the City in order to inform and advise the City Council, City Departments and divisions, and other community agencies and organizations of those needs and issues; recommend programs or legislation to the City Council to promote and ensure equal rights and opportunities to and for women in the City; to promote education on issues 4 regardingmattersinvolvingtheneedsofwomen and to prepare and disseminate such information;provideoutreachinformationandeducationthatempowerswomento achieve self-sufficiency and self-esteem; maintain an active liaison with groups, organizations, agencies and individuals in regard to issues related to women; perform otherdutiesasmaybeimposedupontheCommissionbytheCityCouncilbyordinance orresolution.(Section 2.38.140)

11. The City Manager or his or her designee shall be the staff advisor to the Commission, and the City Manager’s office shall provide advice and assistance as requested by the Commission. (Section 2.38.150)
The ordinance was drafted according to the committee’s recommendation. It should be noted that even though the committee recommends that the Commission be assigned to the City Manager’s office, the Staff recommends that the Commission be assigned to the Community Development & Housing Department. Of all the items discussed, this section of the ordinance received the most discussion.

The committee evaluated the pros and cons of the potential departments. Departments evaluated included the Planning, Police, Personnel, Library, Community Services Parks & Recreation, Community Development & Housing, City Attorney, and City Manager departments. At the conclusion of the discussion, the choices were narrowed to the City Manager’s office, or Community Development & Housing. By a committee vote of 12 to 2, the committee selected the City Manager’soffice. A few of the pros and cons discussed are summarized below:

Division! Advantages Disadvantages
Department
City Manager TheCommission’sdutiesand
responsibilities encompassa varietyof
activitiesthat mayinvolve othercity
departments.It is beyondthe scopeof
any one department.Therefore,the
Commission’sdutiesdo not resideor
“fit”in a singledepartment,andthe City
Manager’sofficelogisticallyis in a
betterpositionto coordinateall the
departmentalactivities,
Currentlyno directCity commission
experience. Somecommitteeexperience.

Smallstaff— no depthof staffto cover for
absences;provideback-up,etc.

CityManager’sofficeisnot a “line”
department.Theoffice providesadvice,
and generaloversightto the organization
as a whole. Thedepartmentdoesnot
directly provideanycity services.

Theperceptionofthe Commission bythe
communityand thepeopleitwill serve is
importantandthe CityManager’soffice
providesa perceivedlevelof seriousness
or significance.

Potentialscopeofthe Commission’s
dutieswouldextend beyondthe
departmentalcapabilitiesand normal
operatingresponsibilities.

CityManager’sofficeis theofficial
hearingofficeforemployee grievances,
complaints,and Skellyhearings,sothere
couldbe a potentialerosionof neutrality
or impartialityif the Commissionwere
5 regarding matters involving the needs of women and to prepare and disseminate such information; provide outreach information and education that empowers women to achieve self-sufficiency and self-esteem; maintain an active liaison with groups, organizations, agencies and individuals in regard to issues related to women; perform other duties as may be imposed upon the Commission by the City Council by ordinance or resolution. (Section 2.38.140)

11. The City Manager or his or her designee shall be the staff advisor to the Commission, and the City Manager's office shall provide advice and assistance as requested by the Commission. (Section 2.38.150)
The ordinance was drafted according to the committee's recommendation. It should be noted that even though the committee recommends that the Commission be assigned to the City Manager's office, the Staff recommends that the Commission be assigned to the Community Development & Housing Department. Of all the items discussed, this section of the ordinance received the most discussion.

The committee evaluated the pros and cons of the potential departments. Departments evaluated included the Planning, Police, Personnel, Library, Community Services Parks & Recreation, Community Development & Housing, City Attorney, and City Manager departments. At the conclusion of the discussion, the choices were narrowed to the City Manager's office, or Community Development & Housing. By a committee vote of 12 to 2, the committee selected the City Manager's office. A few of the pros and cons discussed are sunnnarized below:

Division/ Advantages Disadvantages
Denartment
City Manager The Commission's duties and Currently no direct City commission responsibilities encompass a variety of experience. Some committee experience. activities that may involve other city
departments. It is beyond the scope of Small staff - no depth of staff to cover for any one department. Therefore, the absences; provide back-up, etc.

Commission's duties do not reside or
"fit" in a single department, and the City City Manager's office is not a "line" Manager's office logistically is in a department. The office provides advice, better position to coordinate all the and general oversight to the organization departmental activities. as a whole. The department does not directly provide any city services.

The perception of the Commission by the
community and the people it will serve is Potential scope of the Commission's important and the City Manager's office duties would extend beyond the provides a perceived level of seriousness departmental capabilities and normal or significance. operating responsibilities.

City Manager's office is the official
hearing office for employee grievances,
complaints, and Skelly hearings, so there
could be a potential erosion of neutrality
or impartiality if the Commission were
5 DirectDepartmentalexperiencedealing
withcertaincriticalwomen’sissues.

Manyoftheprogramsthat achievethe
Commission’sobjectivesarehousedin
thisdivision,suchashousingservices,
firsttimehomebuyer programs,
following-upon housingdiscrimination
complaints,providingworkforcetraining
andjob placementservices,established
self-sufficiencyprograms,established
coordinationwithmanyoutsideagencies
(toprovideotherservicessuchasESL
classes),extensive contactwithlocal
non-profitsocialserviceagencies.

Departmentalso actsasliaisonwith
domestic violence,youthandhomeless
programsandworkswithsocial-service
providersand the HealthierCommunity
Coalition.

ExtensiveBoard/commission/committee
experience.

Departmenthasalargernumberofstaff
members,sothereisadepthofstaffto
coverabsences,etc.

Extensivegrantwriting experience.

Theperceptionofthe departmentas
servingprimarilylow incomeresidents.

Currentdepartmentalactivitiesarevaried.

Lackofphysicalspacefortwoadditional
staffmembers.

PotentialscopeoftheCommission’s
dutieswouldextendbeyondthe
departmentalcapabilitiesandnormal
operatingresponsibilities.

BecauseamajorityoftheCommitteevotedtoplacetheCommissionintheCityManager’s office, Staff developed a proposal that would create a “Community Affairs” section within the CityManager’soffice.Thisproposalisina preliminarydevelopmentphaseandthedetailshave yettobefinalized.Basicallyanumberofactivitiesthatcurrently resideinthe CityManager’s officewouldbeconsolidatedinaCommunityAffairssection.Forexample,theWoman’s Commission,Cityombudsmanactivities,communityevents(suchasUnityFest,Weekof Remembrance,CesarChavez),theoversightoftheGenocideMemorialCommittee,andindirect staffsupportfor theGlendaleHumanRelationsCoalition,alongwithparticipationincommunity groupssuchastheHome Owner’sCoordinatingCouncil could be consolidated into the new unit.

Staffinthisdivisionwouldinclude two new staff members (an Administrative Analyst and 314th staffedbytheCityManager’soffice.It
wouldbe extremelydifficultto “section”
off certainemployeesto enablethemto
retaintheirimpartialityand neutrality.

Currentdepartmentalactivitiesarevaried.

Lackof physicalspace fortwo additional
staffmembers.

Community
Development
& Housing
6 staffed by the City Manager's office. It
would be extremely difficult to "section"
off certain employees to enable them to
retain their impartiality and neutrality.

Current departmental activities are varied.

Lack of physical space for two additional
staff members.

Community Direct Departmental experience dealing The perception of the department as Development with certain critical women's issues. serving primarily low income residents. &Housing Many of the programs that achieve the
Commission's objectives are housed in Current departmental activities are varied. this division, such as housing services,
first time home buyer programs, Lack of physical space for two additional following-up on housing discrimination staff members.
complaints, providing workforce training
and job placement services, established Potential scope of the Commission's self-sufficiency programs, established duties would extend beyond the coordination with many outside agencies departmental capabilities and normal ( to provide other services such as ESL operating responsibilities. classes), extensive contact with local
non-profit social service agencies.

Department also acts as liaison with
domestic violence, youth and homeless
programs and works with social- service
providers and the Healthier Community
Coalition.

Extensive Board/commission/committee
experience.

Department has a larger number of staff
members, so there is a depth of staff to
cover absences, etc.

Extensive ITTant writing experience.

Because a majority of the Committee voted to place the Commission in the City Manager's office, Staff developed a proposal that would create a "Community Affairs" section within the City Manager's office. This proposal is in a preliminary development phase and the details have yet to be finalized. Basically a number of activities that currently reside in the City Manager's office would be consolidated in a Community Affairs section. For example, the Woman's Commission, City ombudsman activities, community events (such as Unity Fest, Week of Remembrance, Cesar Chavez), the oversight of the Genocide Memorial Committee, and indirect staff support for the Glendale Human Relations Coalition, along with participation in community groups such as the Home Owner's Coordinating Council could be consolidated into the new unit.

Staff in this division would include two new staff members (an Administrative Analyst and 314th 6 of a clerical position), a supervisor, and other current Council support personnel. The only new positionscreatedwouldbethetwo positions proposed to directly staff the Commission. This proposed unit would provide the additional staff necessary to provide minimum back-up and general assistance.

It should be noted that physical space for two additional staff members is not currently available in either the City Manager’s office or Community Development & Housing. If the Commission is ultimately placed in the City Manager’s office, it is recommended that the proposed Management Services office-remodel project be revisited to create the additional needed office space. As currently envisioned, the remodel would provide at least two additional work-spaces.

If the Council is interested in the creation of this new unit within the City Manager’s office/Management Services, Staff can place the office remodel project on a future agenda. The estimated cost to remodel the office space is $ 200,000 to $250,000. Staff also evaluated the possibility of renting space off-site, but this option is not feasible given the need to provide staff support to the City Council and the Council’slocation in the Management Services office, and the need to assist with other general departmental duties and responsibilities.

Conversely, if the Commission is staffed by the Community Development & Housing Department, additional off-site space needs to be rented at an approximate cost of $12,000 annually.

Budget & Direct Staffing
A detailed Commission budget is attached to this agenda report. The direct first year Commission costs are estimated at $156,300. This does not include the indirect staff cost, GTV6 broadcasting cost, space rental costs, or the office remodel costs. The direct second year cost is estimated at $142,055. The addition of the indirect and the costs for space would bring the total first year cost to approximately $182,950 to $408,950 depending upon which department is assigned the Commission. A summary of the different space options and the first and second year costs are shown below.
1st Year
Commission
Costs
2nd Year
Commission
Costs
1st Year
Commission
Costw/Space
Rental
l’~Year
CommissionCostw/
Remodel
Direct Commission Costs $156,300 $142,055 $156,300 $144,300 GTV6 BroadcastingCosts 2,400 2,400 2,400 2,400
OfficeRemodel . 200,000to250,000
Space Rental 12,000
Sub-Total Costs 158,700 144,455 170,700 346,700—396,700 Indirect Staff Oversight 12,250 12,650 12,250 12,250
TotalCosts $170,950 $157,105 $182,950 $358,950—$408,950 7 of a clerical position), a supervisor, and other current Council support personnel. The only new positions created would be the two positions proposed to directly staff the Conunission. This proposed unit would provide the additional staff necessary to provide minimum back-up and general assistance.

It should be noted that physical space for two additional staff members is not currently available in either the City Manager's office or Community Development & Housing. If the Commission is ultimately placed in the City Manager's office, it is recommended that the proposed Management Services office-remodel project be revisited to create the additional needed office space. As currently envisioned, the remodel would provide at least two additional work-spaces.

If the Council is interested in the creation of this new unit within the City Manager's office/Management Services, Staff can place the office remodel project on a future agenda. The estimated cost to remodel the office space is $ 200,000 to $250,000. Staff also evaluated the possibility ofrenting space off-site, but this option is not feasible given the need to provide staff support to the City Council and the Council's location in the Management Services office, and the need to assist with other general departmental duties and responsibilities.

Conversely, if the Commission is staffed by the Community Development & Housing Department, additional off-site space needs to be rented at an approximate cost of$12,000 annually.

Budget & Direct Staffing
A detailed Commission budget is attached to this agenda report. The direct first year Conunission costs are estimated at $156,300. This does not include the indirect staff cost, GTV6 broadcasting cost, space rental costs, or the office remodel costs. The direct second year cost is estimated at $142,055. The addition of the indirect and the costs for space would bring the total first year cost to approximately $182,950 to $408,950 depending upon which department is assigned the Commission. A summary of the different space options and the first and second year costs are shown below.
!st Year 2"0 Year 1st Year 1st Year
Commission Commission Commission Commission Cost w/
Costs Costs Cost w/Space Remodel
Rental
Direct Commission Costs $156,300 $142,055 $156,300 $144,300 GTV6 Broadcasting Costs 2,400 2,400 2,400 2,400
Office Remodel 200,000 to 250,000
Space Rental 12,000
Sub-Total Costs 158,700 144,455 170,700 346,700- 396,700 Indirect Staff Oversi<>ht 12,250 12,650 12,250 12,250
Total Costs $170,950 $157,105 $182,950 $358,950 - $408,950 7 TheoriginalproposalthatwassubmittedbyMs.PaulineFieldalsoincluded$50,000for collaboration with other organizations. Examples of organizations where collaborative efforts could be established included the YWCA — Battered Women’s Shelters and women’shealth programs; the Armenian Relief Society — Providing a variety of services to new immigrant families; the New Horizons Family Center — Teaching Latina women English as a second language; and the Soroptomists — Raisingmoney for many programs within the City including the Battered Women’s Shelter. The draft budget prepared by staff includes $20,000 for contractual services. These funds could be used to either secure consultant services if the Commission wanted to study a particular issue, or the ftmds could be awarded to an outside organization, to establish collaboration with other organizations. The $20,000 expenditure is currently included in the draft budget and staff will be seeking direction regarding this expenditure of hinds.

Additionally, the Commission must be adequately staffed. Neither the City Manager’s officenor the Community Development & Housing Department can absorb the Commission’s work.

Based upon the estimated workload, it is recommended that an Administrative Analyst (full- time) and an hourly clerical position (3/4th of a position) be hired to provide direct day-to-thy staff support for the Commission. This is consistent with the staff support provided to the Arts & CultureCommission.

StaffisseekingCouncildirectionregardingthetotalfirstyearbudget.

ImplementationSchedule
The committee also reviewed andprovidedinputregardingthe Commission’s implementation schedule. The revised schedule is shown below.

Timing/Proposed Dates Item
July 1, 2003 • Seek Council direction regarding draft ordinance. • Ordinance is introduced.
• Resolution for two new positions approved.
• Review and consideration of Commission’sproposed
budget. (Resolution of appropriation)
• Seek Council direction regarding Commissioner selection process.

July 8, 2003 Ordinance adopted.

July 9— July 31, 2003 Position classification/specification finaled.

August8,2003 Ordinancebecomeseffective.

August13,2003 CivilServiceconsideration.

August1toSeptember30,
2003
CityClerkadvertisesforCommissionmembers.
8 The original proposal that was submitted by Ms. Pauline Field also included $50,000 for collaboration with other organizations. Examples of organizations where collaborative efforts could be established included the YWCA- Battered Women's Shelters and women's health programs; the Armenian Relief Society - Providing a variety of services to new immigrant families; the New Horizons Family Center - Teaching Latina women English as a second language; and the Soroptomists - Raising money for many programs within the City including the Battered Women's Shelter. The draft budget prepared by staff includes $20,000 for contractual services. These funds could be used to either secure consultant services if the Commission wanted to study a particular issue, or the funds could be awarded to an outside organization, to establish collaboration with other organizations. The $20,000 expenditure is currently included in the draft budget and staff will be seeking direction regarding this expenditure of funds.

Additionally, the Commission must be adequately staffed. Neither the City Manager's office nor the Community Development & Housing Department can absorb the Commission's work.

Based upon the estimated workload, it is recommended that an Administrative Analyst (full time) and an hourly clerical position (314th ofa position) be hired to provide direct day-to-day staff support for the Commission. This is consistent with the staff support provided to the Arts & Culture Commission.

Staff is seeking Council direction regarding the total first year budget.

Implementation Schedule
The committee also reviewed and provided input regarding the Commission's implementation schedule. The revised schedule is shown below.

Timing/Proposed Dates Item
July 1, 2003 ■ Seek Council direction regarding draft ordinance. ■ Ordinance is introduced.
■ Resolution for two new positions approved.
■ Review and consideration of Commission's proposed
budget. (Resolution of appropriation)
■ Seek Council direction regarding Commissioner selection process.

July 8, 2003 Ordinance adopted.

July 9-July 31, 2003 Position classification/specification finaled.

Au=st 8, 2003 Ordinance becomes effective.

August 13, 2003 Civil Service consideration.

August 1 to September 30, City Clerk advertises for Commission members. 2003
8 September & October Recruit for staff position(s)
October2003 CouncilselectsCommissionmembers.

November2003 Position(employee)selectionprocess/examination.

December2003 Positionselectioriprocess complete.

January2004 FirstCommissionmeeting.

Thisisaverytight schedule, with anumberofitemsrunningconcurrently.Forexample,Staff beginsworkontherecruitmentmaterialsbeforetheordinancecreating theCommissionbecomes effective.TheCityClerk beginstheCommissionerrecruitmentprocessafewdaysbeforethe ordinancebecomeseffective.TheCouncilselectscommissionersinOctober, beforethestaff positionishired.TheCommittee recommended this timing so that Commissioner(s) could participate in the examination process for the selection and appointment of the Administrative Analyst position. With the implementation of the Arts & Culture Commission, the Commissioners were not involved in the staff hiring process.

Staff is seeking Council’s directionregarding the involvement of the Commission in the staff hiring process.

Assuming each step of the implementation schedule is met, the first Commission meeting would occur in January2004.

Commissioner Selection Process
The ordinance provides that the seven voting Commission members are appointed by a minimum of three affirmative votes of the City Council (similar to other commissions.) The Council’s previous direction regarding Commission/Board appointments would be followed, including the Council’s recent actionpertaining to Commission/Board appointments.

However, Staff is seeking direction regarding the appointment of the initial seven Commission members. When the Council initially appointed the first Commissioners to serve on the Arts & Culture Commission, the applicants were interviewed at a televised regular Council meeting — the panel process was not used for the initial appointments.

Staff is seeking direction regarding the initial appointment process to be used.

Committee
Finally, Staff would like to acknowledge and thank each of the committee members andother participantswhoassistedindevelopingthedraftordinanceandworkedthrougheach ofthe details.Thecommitteemembersvolunteeredmanyhours,andtheireffortswereappreciated.

EXHIBITS

1. Draft Ordinance

2. Proposed Commission Budget

3. Resolution Amending Authorized Positions Listing

4. Resolution Appropriating Funds

5. Motion
9 Seotember & October Recruit for staff position( s)
October 2003 Council selects Commission members.

November 2003 Position (employee) selection process/examination.

December 2003 Position selection process complete.

January 2004 First Commission meeting.

This is a very tight schedule, with a number of items running concurrently. For example, Staff begins work on the recruitment materials before the ordinance creating the Commission becomes effective. The City Clerk begins the Commissioner recruitment process a few days before the ordinance becomes effective. The Council selects commissioners in October, before the staff position is hired. The Committee recommended this timing so that Commissioner(s) could participate in the examination process for the selection and appointment of the Administrative Analyst position. With the implementation of the Arts & Culture Commission, the Commissioners were not involved in the staff hiring process.

Staff is seeking Council's direction regarding the involvement of the Commission in the staff hiring process.

Assuming each step of the implementation schedule is met, the first Commission meeting would occur in January 2004.

Commissioner Selection Process
The ordinance provides that the seven voting Commission members are appointed by a minimum of three affirmative votes of the City Council (similar to other commissions.) The Council's previous direction regarding Commission/Board appointments would be followed, including the Council's recent action pertaining to Commission/Board appointments.

However, Staff is seeking direction regarding the appointment of the initial seven Commission members. When the Council initially appointed the first Commissioners to serve on the Arts & Culture Commission, the applicants were interviewed at a televised regular Council meeting - the panel process was not used for the initial appointments.

Staff is seeking direction regarding the initial appointment process to be used.

Committee
Finally, Staff would like to acknowledge and thank each of the committee members and other participants who assisted in developing the draft ordinance and worked through each of the details. The committee members volunteered many hours, and their efforts were appreciated.

EXHIBITS

1. Draft Ordinance

2. Proposed Commission Budget

3. Resolution Amending Authorized Positions Listing

4. Resolution Appropriating Funds

5. Motion
9 ORDINANCE NO. 5669

AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA AMENDING SECTIONS OF TITLE 2 OF THE GLENDALE

MUNICIPAL CODE PERTAINING TO THE TERMS OF OFFICE OF

MEMBERS OF BOARDS AND COMMISSIONS AND THE COMPOSITION OF

TWO BOARDS AND COMMISSIONS
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1. Section 2.38.020 of the Glendale Municipal Code, 1995, is amended to read as follows:

Section 2.38.020 Composition
The Commission on the Status of Women shall consist of five voting members and two students who shall be ex officio nonvoting members
SECTION 2. Section 2.38.030 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.38.030 Appointment - Compensation
Members of the Commission on the Status of Women shall serve without compensation.

The five voting members shall be appointed by a minimum of three affirmative votes of the Council.

The two student ex officio members shall be appointed by the Commission.

SECTION 3. Section 2.38.040 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.38.040 Qualifications
The five members of the Commission on the Status of Women shall be electors of the City of Glendale at the time of their appointment and during incumbency. The two student, ex officio members shall be students at the high school level or above. The five members of the commission shall be individuals who have exhibited leadership qualities in the community or other activities relating to the general welfare of women.
1 J:\FILESIDOCFILESIORD\Boards and Comms reconstitute and reduce members ord 09 - Clean.wpd 7 A
SECTION 4. Section 2.38.050 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.38.050 Terms of Office
Section 2.38.050 is hereby repealed:-
SECTION 5. Section 2.38.060 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.38.060 Vacancies
Section 2.38.060 is hereby repealed.

SECTION 6. Section 2.38.090 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.38.090 Meetings
A. The commission shall meet at least once a month at such time and place as the commission may fix by resolution, consistent with the dates and times available for televising the meetings.

B. Special meetings of the commission may be called at any time by the Chairperson, or three voting members thereof by written notice served upon each member as required by the Ralph M. Brown Act.

C. All meetings of the commission shall be open to the public and held in compliance with the provisions of the Ralph M. Brown Act. The Commission on the Status of Women shall keep a record of minutes of all its proceedings and actions which shall be available for public inspection.

SECTION 7. Section 2.38.100 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
2 J:IFILES\DOCFILES\ORD\Boards and Comms reconstitute and reduce members ord 09 - Clean.wpd Section 2.38.100 Quorum
Three voting members of the Commission on the Status of Women shall constitute a quorum for the purpose of conducting business, but a lesser number may adjourn from time to time. A minimum three affirmative votes by voting members shall be required to carry any action or motion.

Student members shall not be counted when considering the number of members necessary to meet the quorum or voting requirements.

SECTION 8. Section 2.62.020 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.62.020 Composition.

The Arts and Culture Commission shall consist of five (5) members.

SECTION 9. Section 2.62.050 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.62.050 Terms of Office.

Section 2.62.050 is hereby repealed.

SECTION 10. Section 2.62.060 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.62.060 Vacancies.

Section 2.62.060 is hereby repealed.

SECTION 11. Section 2.62.090 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.62.090 Meetings.

A. The commission shall meet at least once a month at such time and place as the commission may fix by resolution.
3 J:IFILESIDOCFILESIORD\Boards and Connns reconstitute and reduce members ord 09 - Clean.wpd B. Special meetings of the commission may be called at any time by the chairperson, or three (3) members thereof by written notice served upon each member as required by the Ralph M. Brown Act.

C. All meetings of the commission shall be open to the public and held in compliance with the provisions of the Ralph M. Brown Act. The Arts and Culture Commission shall keep a record of minutes of all its proceedings and actions which shall be available for public inspection.

SECTION 12. Section 2.62.100 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.62.100 Quorum
Three members of the Arts and Culture Commission shall constitute a quorum for the purpose of conducting business, but a lesser number may adjourn from time to time.

SECTION 13. Section 2.36.010 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.36.010 Appointment-generally; Terms of office A. No person appointed to a board or commission under this title shall serve for more than two (2) consecutive terms. Notwithstanding this subsection, members appointed to a board or commission under this title in October or November 2009 may serve up to two (2) additional four year terms after their initial terms, subject to the provisions of this Chapter.

B. No person may serve on a board or commission under this title while concurrently serving on another board or commission under this title or the Civil Service Commission, Alex Regional Theatre Board, or Burbank Glendale Pasadena Airport Authority. Elected officials shall not serve on any board or commission under this title, or the Civil Service Commission, Alex Regional Theatre Board, or Burbank Glendale Pasadena Airport Authority except where an ordinance specifically permits or requires a member to be an elected official. 4 J:IFILES\DOCFILES\ORD\Boards and Comms reconstitute and reduce members ord 09 - Clean.wpd C. The terms of office for all members of boards and commissions under this title shall be four ( 4) years or until their successors shall be appointed and qualified. The term of each member shall be coterminous with the council member that nominates that member to a board or commission regardless of when nominated and appointed. At the initial appointment of the members in October and November 2009, the appointments shall be coterminous with the term of the Council Member that nominated that member to the board or commission. Vacancies for any unexpired term of membership on any board or commission under this title shall be filled by appointment by a majority of the Council. An appointment to fill a vacancy of a partial term shall be coterminous with the term of the council member making the nomination
D. Notwithstanding subsection A of this section, the council upon making a finding that there are no candidates available for appointment, or that it would be in the best interest of the city, may appoint an incumbent of such board or commission to serve more than two (2) consecutive terms.

SECTION 14. Section 2.56.050 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.56.050 Terms of Office
Section 2.56.050 is hereby repealed.

SECTION 15. Section 2.56.060 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.56.050 Vacancies
Section 2.56.050 is hereby repealed.

SECTION 16. Section 2.60.030 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
5 J:\FILES\DOCFILES\ORD\Boards and Cornms reconstitute and reduce members ord 09 - Clean.wpd Section 2.60.030 Qualification
Each member of the parks, recreation and community services commission shall be a qualified elector of the city at the time of appointment and during incumbency.

SECTION 17. Section 2.60.040 of the Glendale Municipal Code, 1995, is hereby amended to read as follo 1 ws:

Section 2.60.040 Vacancies
Section 2.60.040 is hereby repealed.

SECTION 18. Section 2.64.040 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.64.040 is hereby repealed
SECTION 19. Section 2.64.050 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.64.050 is hereby repealed
-
SECTION 20. Section 2.68.050 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.68.050 is hereby repealed
SECTION 21. Section 2.68.060 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.68.060 is hereby repealed
SECTION 22. Section 2.72.040 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
6 J :\FILES\DOCFILES\ORD\Boards and Comms reconstitute and reduce members ord 09 - Clean. wpd Section 2.72.040 is hereby repealed
SECTION 23. Section 2. 72.050 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.72.050 is hereby repealed
SECTION 24. Section 2.76.050 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.76.050 is hereby repealed
SECTION 25. Section 2.76.060 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2. 76.060 is hereby repealed
SECTION 26. Section 2.78.030 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

2.78.030 Nomination and Appointment.

Committee members shall be appointed by a minimum of three (3) affirmative votes of the Council.

SECTION 27. Section 2. 78.060 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.78.060 Terms of Office
Terms of office for members of the committee shall be as set forth in Section 2.36.010; provided, however, any committee member appointed at the beginning of a nominating council member's term shall not take effect until July 1 of that year unless specifically directed otherwise by a majority vote of the Council.
7 J:\FILESIDOCFILESIORD\Boards and Conuns reconstitute and reduce members ord 09 - Clean.wpd SECTION 28. Section 2.82.040 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.82.040 is hereby repealed
SECTION 29. Section 2.82.050 of the Glendale Municipal Code, 1995, is hereby amended to re.ad as follows:

Section 2.82.050 is hereby repealed
Adopted by the Council of the City of Glenda!~
Mayor
ATTEST:
b

ST A TE OF CALIFORNIA )
) SS.

COUNTY OF LOS ANGELES )
I, ARDASHES KASSAKHIAN, City Clerk of the City of Glendale, hereby certify that the foregoing Ordinance No. 5669 was adopted by the Council of the City of Glendale, California, at a regular meeting held on the 8th day of September , 2009, and that the same was adopted by the following vote:
8 Ayes:

Noes:

Drayman, Friedman, Najarian, Weaver, Quintero
None

Absent: None
Abstain: None
by:
ityClerk (Assistant)
Qffm-ESIDOCFILES\ORD\Boards and Comms reconstitute and reduce members ord 09 - Clean.wpd '

CHIEF ASSIST CITY ATTORNEY
DATED f-3 --O;
FORMCM-36
September 1, 2009

AGENDA ITEM

CITY OF GLENDALE CALIFORNIA

REPORT TO CITY COUNCIL
Report: Revisions to Glendale Municipal Code pertaining to Title 2 Boards and Commissions, including terms of office and membership
( 1) Ordinance for Introduction
(2) Motion removing all members of all Title 2 Boards and Commissions except the members of the Design Review Boards, effective upon their reappointment or replacement

COUNCIL ACTION
Public Hearing ] Ordinance [ ] Consent Calendar [ ] Action Item [ X ] Report Only [ ] Approved for ___ S ___ e __ p ___ t ___ em ............ b __ e __ r ...... 1 ,...._2 ___ 0 ___ 0 ...... 9 __ calendar

ADMINISTRATIVE ACTION
Signature
Submitted
Scott Howard, City Attorney ..................... .

Prepared
Approved
James E. Starbird, City Manager
Reviewed ~
RECO::::::::~ Cify Attorney •••••••••••••••••••••••• ~ ~ That the Council introduce the ordinance revising the applicable provisions of Title 2 pertaining to the terms of office of Title 2 Boards and Commissions and revising the number of seats on the Commission on the Status of Women and the Arts and Culture Commission from seven members to five members. It is also recommended that the Council consider a motion removing all members of the Title 2 Boards and Commissions ( excepting the reconstituted Design Review Boards), effective upon their reappointment or replacement.

SUMMARY
On August 18, 2009, the Council directed staff to prepare an ordinance to amend the Glendale Municipal Code to revise the terms of Title 2 Boards and Commissions ( excepting the Design Review Boards) to be four years and to be coterminous with the term of the council member nominating them to the board or commission. Council also directed that the number of seats on the Commission on the Status of Women and the Arts and Culture Commission be reduced from seven (7) members to five (5) members. The attached ordinance amends the Code to make those changes. Also, the attached ordinance provides that new appointments to the Community Development Block Grant (CDBG) Advisory Committee nominated by a council member starting a new term will not commence until July 1 of the year of appointment. Because April is the most active period for the CDGB Advisory Committee, it is the opinion of staff that existing commissioners should serve until July 1 to allow the commission to complete its work for that fiscal year without significant interruption.

Also included, per Council's direction, is a motion mirroring the process used to reconstitute the Design Review Boards, which removes all Title 2 board members and commissioners effective upon their reappointment or replacement. This motion does not apply to the Design Review Boards. The motion provides that the Council shall have 30 days after October 8, 2009 to appoint individuals to the remaining Title 2 boards and commissions. October 8, 2009 is the date the attached ordinance will become effective if introduced on September 1, 2009 and adopted on September 8, 2009.

FISCAL IMPACT
There is no fiscal impact.

BACKGROUND
On August 18, 2009, the Council directed staff as follows:
• Modify the Code to create terms for Title 2 board and commission members that run concurrent with the nominating council member terms.
• That the terms of the Title 2 boards and commissions be for four years. • That the Commission on the Status of Women and Arts and Culture Commission be reconstituted to have five (5) voting members instead of seven (7) voting members. • Follow the model adopted for the Design Review Boards regarding existing board and commission members on the other Title 2 Boards and Commissions.

The attached ordinance and motion implement this direction. The following boards and commissions will be impacted:
• Commission on the Status of Women
• Building and Fire Board of Appeals
• Parks, Recreation and Community Services Commission
• Arts & Culture Commission
• Transportation and Parking Commission
• Planning Commission
• Glendale Water and Power Commission
• Historic Preservation Commission
• Community Development Block Grant Advisory Committee
• Audit Committee

EXHIBITS
Exhibit 1 - Report to Council dated August 18, 2009
FORMCM-36
August 18, 2009

AGENDA ITEM

CITY OF GLENDALE CALIFORNIA

REPORT TO CITY COUNCIL
Discussion of the process for appointment of individuals to boards and commissions and the terms of office of appointed board and commission members.
(1) Motion directing staff.

COUNCIL ACTION
Public Hearing ] Ordinance [ ] Consent Calendar [ ] Action Item [ X ] Report Only [ ] Approved for ----'A'-=ug;::i,;u:.;:s::.:t-=1..:8"'-, =-20;:;..0=9::;..._ __ calendar

ADMINISTRATIVE ACTION
Submitted
Scott Howard, City Attorney ..................... .

Prepared
Michael J. Garcia, Chief Assistant City Attorney ....... .

Approved
James E. Starbird, City Manager
Reviewed
Scott Howard, City Attorney ....................... .

RECOMMENDATION
Signature
~
That the Council provide direction to staff regarding potential changes to city ordinances and policies pertaining to the appointment of individuals to boards and commissions, including the terms of office served by the board and commission members.

SUMMARY
The purpose of this report is to seek Council direction regarding the terms of office and other matters pertaining to City boards and commissions established under Title 2 of the Glendale Municipal Code ("Title 2 Boards and Commissions"). In February and March of 2008, the Council reconstituted the Design Review Boards and made the terms of the appointed ORB members coterminous with the terms of the council member that nominate them to the Board.

EXHiBIT i
Council Member Drayman requested a further Council discussion of making the terms of all of the members of the Title 2 Boards and Commissions run concurrently with the term of the nominating council members. Staff seeks direction on this matter as well as direction on the terms of the current Title 2 board members and commissioners in the event the Council desires to make a change to the terms of office. An amendment to various sections of the Glendale Municipal Code will be necessary to modify the terms of the Title 2 Boards and Commissions as was done with ORB. This does not include the Civil Service Commission members whose terms are governed by the City Charter.

FISCAL IMPACT
There is no fiscal impact.

BACKGROUND
On October 16, 2007, the Council adopted Resolution No. 07-183 (Exhibit 1), revising the Council's policy for recruiting and selecting individuals to serve on boards and commissions.

Under Resolution No. 07-183, the Council changed the policy regarding the nomination process by replacing the nominating panels of two council members with a single council member nominating an individual to fill a vacancy on a rotating basis. No council member has the opportunity to nominate an individual to a particular board or commission unless every council member has had an opportunity to nominate someone to the board,.or commission.

Terms of Office
Except for the Design Review Boards, the terms of the members of the other Title 2 Boards and Commissions are three years or until their successors are appointed. The terms of the individual board and commission members are typically staggered, either by express direction in the Code or by appointment practice at the time the commissions were created.

As part of the revamping of the design review process in 2007-2008, the Council reconstituted the composition of the Design Review Boards in December 2007 and February 2008 (Exhibit 2).

Also, in March 2008, the Council adopted Ordinance No. 5604 (Exhibit 3), making the initial terms of the new ORB members run concurrently with the terms of the nominating council members and revising the Glendale Municipal Code to create four year terms thereafter for DRB members that will run concurrently with the terms of the nominating council members.

At that time and during previous discussions on the selection and appointment process for boards and commissioners, the Council discussed whether to make the terms of all the members of the Title 2 Boards and Commissions coterminous with the terms of the nominating council members. However, the Council deferred the subject relating to other boards and commissions. At the July 14, 2009 City Council meeting, Council Member Drayman (with the concurrence of the Mayor) requested that the matter be brought back for further discussion by the Council.

Currently, per Code, the members of the following boards and commissions serve three-year terms*:
• Commission on the Status of Women
• Building and Fire Board of Appeals
• Parks, Recreation and Community Services Commission
• Arts & Culture Commission
• Transportation and Parking Commission
• Planning Commission
* For these boards and commissions, the Code generally provides that the members serve for "three years or until their successors shall be appointed or qualified:
• Glendale Water and Power Commission
• Historic Preservation Commission
• Community Development Block Grant Advisory Committeet • Audit Committee
The three-year terms of these boards and commissions are set forth in Title 2 of the Code, meaning the terms of these Title 2 board members and commissioners can be modified by amending the Code as was done with respect to the Design Review Boards. The terms of the Civil Service Commission members are set forth in the City Charter and therefore can only be amended by a vote of the electorate.

The Council may want to take in the following into consideration regarding the terms of office for Title 2 Boards and Commissions:
• If the Council desires to amend the terms of t~ some or all of the Title 2 Boards and Commissions mentioned above to run concurrently with council member terms, the Council should direct staff to prepare an ordinance modifying the sections of the municipal code governing the terms of office. Staff notes that with two exceptions, the Title 2 Boards and Commissions are comprised of five members. The Commission on the Status of Women and the Arts and Culture Commission are seven-member commissions.
• If the Council directs staff to prepare an ordinance to modify the terms of the Title 2 Boards and Commissions to coincide with council member terms, Council may also need to provide direction as to the existing terms of these board members and commissioners.

For example, for the design review boards, the Council removed all members of the design review boards (see Exhibit 2) and subsequently reappointed or replaced the board members, with each Council member nominating one member to each board. The Council could follow that process for the Title 2 boards and commissions or could choose another process such as providing that any modification to the terms of the board members and commissioners not take place until a later date. • If the Council modifies the terms of the Title 2 board members and commissioners, staff also seeks direction as to whether additional terms will be provided to board members and commissioners appointed or re-appointed for new terms. For example, with respect to DRB, the Council provided that ORB members appointed in February 2008 as part of the new process were entitled to serve up to two additional four-year terms after their initial terms. Normally, Title 2 board members are limited to two terms unless the Council finds that there is no other person capable of serving or that it is in the best interests of the City to allow someone to serve more than two terms. G.M.C. § 2.36.010. • During previous discussions on the appointment to the boards and commissions, Council has discussed whether to allow each council member to appoint one individual to each of the boards and commissions without further approval by the full Council.

Besides the Title 2 City boards and commissions, the Council makes appointments to the the Burbank Glendale Pasadena Airport Authority and the Metropolitan Water District (MWD). The City has three (3) representatives on the Airport Authority and the terms are set by the joint powers agreement governing the authority. The recruitment and selection process for appointing airport commissioners will be the subject of a future report to Council. The Council appoints one representative to MWD.
t Per Code, the seats of the CDBG advisory committee are numbered seats connected to the nominating Council member or their successor; however, the terms of CDBG members are three years. G.M.C. §§2.78.030, 2.78.060.

EXHIBITS
Exhibit 1 - Resolution No. 07-183- Resolution re Recruitment and Selection to Boards/Commissions Exhibit 2 - Motion removing ORB members (December 18, 2007) Exhibit 2-Ordinance No. 5604 (amending the terms of DRB members) ORDINANCE NO. ----- -

AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA AMENDING SECTIONS OF TITLE 2 OF THE GLENDALE

MUNICIPAL CODE PERTAINING TO THE

TERMS OF OFFICE OF MEMBERS OF BOARDS AND COMMISSIONS AND THE

COMPOSITION OF TWO BOARDS AND COMMISSIONS
BE IT ORDAINED BY THE COUNCJL OF THE CITY OF GLENDALE:

SECTION 1. Section 2.38.020 of the Glendale Municipal Code, 1995, is amended to read as follows:

Section 2.38.020 Composition
The Commission 011 the Status of Women shall consist of seven Jive voting members and two students who shall be ex officio nonvoting members
SECTION 2. SECTION 2.38.030 of the Glendale Municipal Code. 1995, is hereby amended to read as follows:

Section 2.38.030 Appointment - Compensation
Members of the Commission on lhe Status of Women shall serve without compensation.

The seven five voting members shall be appointed by a minimum of three affirmative votes of the Council. The two student ex officio members shall be appointed by the Commission. 1 8 A 1
SECTION 3. SECTION 2.38.040 of the Glendale Municipal Code. 1995, is hereby amended to read as follows:

Section 2.38.040 Qualifications
The seven five members of the Commission ort the Status of Women shall be electors of the City of Glendale at the time of their appointment and during incumbency. The two student, ex officio members shall be students at the high school level or above. The seven five members of the commission shall be individuals who have exhibited leadership qualities in the community or other activities relating to the general welfare of women.

SECTION 4. SECTfON 2.38.050 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.38.050 Terms of Oflice
Section 2.38.050 is hereby repealed--:-
SECTION 5. SECTION 2.38.060 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.38.060 Vacancies
Section 2.38.060 is hereby repealed.
2 SECTION 6. SECTION 2.38.090 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.38.090 Meetings
A The commission shall meet at least once a month at such time and place as the commission may fix by resolution, consistent with the dates and times available for televising the meetings.

B. Special meetings of the comm1ss10n may be called at any time by the Chairperson, or fottr three voting members thereof by written notice served upon each member as required by the Ralph M. Brown Act.

C. All meetings of the comnuss10n shall be open to the public and held in compliance with the provisions of the Ralph M. Brown Act. The Commission on the Status of Women shall keep a record of minutes of all its proceedings and actions which shall be available for public inspection.

SECTION 7. SECTION 2.38.100 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.38.100 Quorum
Four three voting members of the Commission on Lhe Status of Women shall constitute a quorum for the purpose of conducting business, but a lesser number may adjourn from time to time. A minimum four three affirmative votes by voting members shall be required to carry any 3 action or motion. Student members shall not be counted when considering the number of members necessary to meet the quorum or voting requirements.

SECTION 8. SECTION 2.62.020 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:

Section 2.62.020. Composition.

The Arts and Culture Commission shall consist of se\len (7) five (5) members.

SECTION 9. Section 2.62.050 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.62.050. Terms of Office.

Section 2.62.050 is hereby repealed.

SECTION 10. Section 2.62.060 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.62.060. Vacancies.

Section 2.62.060 is hereby repealed.

SECTION 11. Section 2.62.090 of the Glendale Municipa1 Code, 1995 is hereby amended to read as follows:

Section 2.62.090. Meetings.

A. The commission shall meet at least once a month at such time and place as the commission may fix by resolution.
4 B. Special meetings of the commission may be called al any time by the chairperson, Qr four (4) three {3) members thereof by w1itten notice served upon each member as required by the Ralph M. Brown Act.

SECTION 12. Section 2.62.100 of lhe Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.62.100. Quorum
Four Three members of the Arts and Culture Commission shall constitute a quorum for lhe purpose of conducting business, but a lesser number may adjourn from time to time.

SECTION 13. Section 2.36.010 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.36.010. Appointment-generally; Terms of office A. No person appointed to a board or commission under this Litle shall serve for more than two (2) consecutive terms. Notwithstanding this subsection, members appointed to a board or commission under this title in October or November 2009 may serve up to two (2) additional four year terms after their initial terms, subject to the provisions of this Chapter.

B. No person may serve on a board or commission under this title while concuITently serving on another board or commission under this title or the Civil Service Commission, Alex Regional Theatre Board, or Burbank Glendale Pasadena Airport Authority. Elected officials 5 shall not serve on any board or commission under this title, or the Civil Service Ccmnnission, Alex Regional Theatre Board, or Bmbank Glendale Pasadena Airport Authority except where an ordinance specifically pennits or requires a member to be an elected official.

C. The terms of office for all members of boards and commissions under this title shall be four ( 4) years or unti I their successors shall be appointed and qualified. The te,m of each member shall be coterminous with the council member that nominates that member to a board or commission regardless of when nominated and appointed. At the initial appointment of the members in October and November 2009, the appointments shall be coterminous with the tcm1 of the Council Member that nominated that member to the board or commission. Vacancies for any unexpired tenn of membership on any board OT commission under this title shall be filled by appointment by a majority of the Council. An appointment to fill a vacancy of a partial tenn shall be cote1minous with the tem1 of the council member malcing the nomination D. Notwithstanding subsection A. of this section, the council upon making a fotding that there are no candidates available for appointment, or that it would be in the best interest of the city, may appoint an incumbent of such boa.rd or commission to serve more than two (2) consecutiv~ te1ms.

SECTION 14. Section 2.56.050 of the Glendale Municipal Code, 1995 is hereby amended lo read as follows:

Section 2.56.050. Terms of Office
Section 2.56.050 is hereby repealed.

SECTION 15. Section 2.56.060 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:
6 Section 2.56.050 Vacancies
Section 2.56.050 is hereby repealed.

SECTION 16. Section 2.60.030 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.60.030 Qualification -Tei m
Each member of the parks, recreation and community services commissiot1 shall be a qualified elector of the city at the time of appointment and during incumbency. Tlte term of office shall be three years 01 until his or he1 successm shall be appointed and qualified~ provided, ho we vet, U1at at Ute first meeting of the commission afier Ute appointment of its merubers, they shall gu classify themselves by lot that 011e ofthc111 shall go out of office at Ute end of one year, two nrembcts shall go out of office at the cnd of, a:11d tltc 1c111ai11ing two members shall go out of office at the cud of ti nee ycms ftrn11 tltc date oftbei-r appoi11t111cnt.

SECTION 16. Section 2.60.040 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.60.040 Vacancies
Section 2.60.040 is hereby repealed.

SECTION 17. Section 2.64.040 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.64.040 is hereby repcaJed
SECTION 18. Section 2.64.050 of the Glendale Municipal Code,. 1995 is hereby amended to read as follows:
7 Sectfon 2.64.050 is hereby repealed
SECTION 19. Section 2.68.050 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.68.050 is hereby repealed
SECTION 20. Section 2.68 .060 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.68.060 is hereby 1·epealed
SECTlON 21. Section 2.72.040 of the Glenda le Municipal Code, 1995 is hereby amended to read as follows:

Section 2.72.040 is hereby repealed
SECTION 22. Section 2.72.050 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.72.050 is hereby repealed
SECTION 23. Section 2.76.050 of the Glendale Municjpal Code, 1995 is hereby amended to read as follows:

Section 2.76.050 is hereby repealed
8 SECTION 24. Section 2.76.060 of the Glendale Municipa l Code, 1995 is hereby amended to read as follows:

Section 2.76.060 is hereby repealed
SECTION 25. Section 2. 78.030 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

2.78.030 Nomination and appointment.

1. The conm1ittcc scats shall be nmnbcrcd , crne (1) tlnough five (5). Each council tncmbcr shall be assigned to nomimrtc one (1) pe1son to a numbered seat 011 tl1c cor11111ittee.

Committee members shall be appointed by ami:ni1irnm of tlu·ee (3) affirmative votes of the Council.

SECTION 26. Section 2.78.060 of the Glendale Municipal Code,] 995 is hereby amended to read as follows:

Section 2. 78.060 Terms of Office
Terms of office for members of the committee shall be as set forth in Section 2.36.010; prov ided, however, any committee member appointed at the beginning of a nohunating council member's tem1 shall not take effect until July I of that year unless spedfical ly directed otherwise by a majority vote of the Council. three (3) years 01 m1til their successors s:hall be appointed and qualified, p1ovided, however, at the initial appoint111c11t oftl,c 111ernbe1s under the provisions oftlcis cltaptct, two (2) 111cwbc1s shall be appoi11tcd fo1 a tc1m of two (2) yeaIS and tit, cc (3) 111c111 bcr s slrall be appoi 11tcd for a tcr 111 of ti II cc (3) years.

SECTION 27. Section 2.82.040 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.82.040 is hereby repealed
SECTION 28. Section 2.82.050 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

Section 2.82.050 is hereby repealed
9 J: \ FILES \ DOCE'ILES\ORD \ Bodrds ;ond Comms r e<:onst i tute and reduce members oi:d .09. wpd Adopted by the Council of the City of Glen date on the __ day of __ , 2009.

Mayor
ATTEST:

City CJerk
10 J : \F'IL ES\OOCFI LES\ORD\ Board s and Comms r"c.onsLllute and redu ce .members ord D~ . wpd

STATE OF CALIFORNIA )
) SS.

COUNTY OF LOS ANGELES )
r, AR DASHES KASSAKHTAN, City Clerk of the City of Glendale, hereby certify that the foregoing Ordinance No. ___ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the __ day of _____ , 2009, and that the same was adopted by the following vote:

Ayes:

Noes:

Absent
Abstain:

City Clerk
11 .,1: \ FIL88\DOCF I L8S\ORD\80?.rds ?.nd Comms r .econsti tute a nd rc,foc:e mte111bers ord 09 . 1·1pd :I

M O T I O N
Moved by Council Member
seconded by Council Member _____ _ ____ _____ , that the Counc il hereby declare s the following reg ardi ng reconstitut i on of al l Boards and Commis sions under Title 2 of th e Glenda l e Municip al Code :
a . Pursuant to the Glendale Municipal Code ,
1995 , all of the members o f all Title 2 Boards and
Commissio ns, a re hereby remo ved, the removal o f each member bein g eff ective upon the reappointment or
replacement of such member . In removing all of the
members of all Title 2 Board s and Commissions , the
Council finds that the best int erests of th e City
will be s e rved .
b . The City Clerk is directed to advertise
for the open i ngs on all Title 2 Boards and
Commissions . The applications of the current
members , as wel l as other applications, are on fil e
in the City Clerk's office and may be consid ered for
nomination and appointment/reappointment by the
Council . Applications , nominations and appointments
J;\l'IIJ"lS\DOCl'flESIFACTFIND\bonrds 1111d com111s Reconsritulion min 09.wpd 8 A 2
shall be made in acc ordan ce with the Council ' s
current nomination and a ppointment process for
commissioners generally . Notwithstanding the
current procedure for nomin ation o f members to
boards and commissions , Council Members shall have
thirty (30) days after October 8 , 2009 to make
nomi natio ns to the various Boar ds and Commission s . c. Any current members of Title 2 Boards
and Commiss i ons reappointed through this proc es s
shall be deemed to be commencing thei r first term,
the Counci l fi nding that it is in the best interests
of the City to do so .
d . The removal and
reappointment/appointment of members of Title 2
Boards and Commissions herein does not apply to
members of the Design Revi ew Boa rds, as these boards
were reconstituted after adoption of Ordinance 5604
in March 2008 .

Vote as fol lows:

Ayes :

Noes : APPROVED AS TO FORM
Absent : C ·- ~) • 2 ,-,r' r -
_--'"'_,,. ~ r.-1 rv ii'TroRNEY
Abstain : D!fl I ;L-z J -c-1 2
~cc-
J:'\FILESIDOCFLLESIFACTFIND\h<>ard~ and comms Recoru;titutioo mtn 09.wpd J:\fll.F.S\DOCFlLl!SIFACTFIND\boards nnd cnmms Recoru;titurioo mtn 09 wp,I 1 2
3 4
5 6
7 ORDINANCE NO. 5845

AN ORDINANCE OF THE CITY OF GLENDALE, CALIFORNIA
AMENDING SECTION 2.38.090 OF THE GLENDALE MUNICIPAL CODE, 1995,

RELATING TO THE FREQUENCY OF MEETINGS OF
THE COMMISSION ON THE STATUS OF WOMEN.

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1. Section 2.38.090 of the Glendale Municipal Code, 1995, is amended t 8 read as follows:
9 2.38.090 Meetings.
10 A. The commission shall meet at least once quarterly at such time and place as th 11 commission may fix by resolution, consistent with the dates and times available for televising th 12 meetings.
13 B. Special meetings of the commission may be called at any time by the chairperson, o 14 three (3) voting members thereof by written notice served upon each member as required by the Ralp 15 M. Brown Act.
16 C. All meetings of the commission shall be open to the public and held in compliance wit 17 the provisions of the Ralph M. Brown Act. The commission on the status of women shall keep a recor 18 of minutes of all its proceedings and actions which shall be available for public inspection. 19 20 SECTION 2. Severability.
21 This Ordinance's provisions are severable. If any portion of this Ordinance or its application t 22 any person or circumstance is held invalid or unconstitutional, that decision does not affect the validit 23 of the Ordinance's remaining portions and the Ordinance's application to other persons an 24 circumstances. The City Council declares that it would have passed the remainder of this Ordinanc 25 without the invalid or unconstitutional provision.
26 Ill
27 Ill
28 Ill C /
-1-
J:\FILESIDOCFILES\ORD\COMMISSION ON STATUS OF WOMEN - MEETING FREQUENCY - FINAL-1-13-15 - MGO.do 1 SECTION 3. This ordinance becomes effective on the thirtieth day after its passage. 2 Adopted by the Council of the City of Glendale on the 13th 3 4
5 ATTEST:
r.
10 COUNTY OF LOS ANGELES
11 )
) SS.
)
12 I, Ardashes Kassakhian, City Clerk of the City of Glendale,. hereby certify that the foregoin 13 Ordinance was adopted by the Council of the City of Glendale, California, at a regular meeting held o 14 the 13th day of ___ J_an_u_a_r~y __ ~, 2015, and that the same was adopted by the following vote:
15 16
17 18
19 20
21 22
23 24
25 26
27 28
Ayes: Devine, Najarian, Sinanyan
Noes: None

Absent: Friedman, Weaver
Abstain: None
7 City Clerk
ey
Date:_~/-......,.;,,.7 ...... -f.=cy---==...,_....,,==
-2-
J:IFILES\DOCFILES\ORD\COMMISSION ON STATUS OF WOMEN-MEETING FREQUENCY - FINAL-1-13-15 - MGO.d

ORDINANCE NO. 5969

AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA AMENDING TITLE 2 OF THE GLENDALE MUNICIPAL CODE, 1995, BY DELETING CHAPTER 2.34, ADDING SECTIONS 2.08.040 AND 2.38.130, AND AMENDING SECTIONS 2.08.130 and 2.82.120 PERTAINING TO INNOVATION,

PERFORMANCE AND AUDIT FUNCTIONS
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1. Title 2 of the Glendale Municipal Code, 1995, is amended by deleting Chapter 2.34, inclusive of Sections 2.34.010 and 2.34.020, in its entirety.

SECTION 2. Title 2 of the Glendale Municipal Code, 1995 is amended by adding Section 2.08.040 as follows:

2.08.040 Chief innovation officer.

The office of chief innovation officer is created. This office shall have assigned to it such duties and responsibilities as the city manager may direct, including leading the organization's innovation and performance efforts. Innovation efforts include introduction of transformative processes and/or new tools that have the potential to increase the quality, effectiveness and reach of City services. Performance efforts include collecting and interpreting data to determine progress towards achieving the City's priorities.

SECTION 3. Section 2.08.130 of the Glendale Municipal Code, 1995 is amended to read as follows:

2.08.130 Internal audit division.

A. Created. The internal audit division is created and shall be a part of the department of administrative services - finance. The head of the internal audit division shall report directly to the director of finance, unless the city manager designates the internal audit division to be placed under the direction of the management services department, with a secondary and independent duty to report to the audit committee as set forth herein. T_he internal audit division shall prepare an annual work plan based on an assessment of relative risk. The audit committee shall, under the direction of the city council, review and recommend to the city manager the annual work plan and priorities of the internal audit division and may from time to time direct inquiry to the internal audit division within the scope of its duties, and receive any responses as the audit committee may require. All full time employees of the internal audit division shall be hired through the appropriate city recruitment process and shall be classified positions.

B. Duties-Generally.-The internal audit division shall have authority to conduct financial and performance audits of all departments, offices, boards, commissions, activities, and programs of the city in order to determine both independently and objectively whether:

1. Activities and programs being implemented have been appropriately authorized and are being conducted and funds expended in compliance with applicable laws; 180 of 257
C:~netpublwwwroot\Glendaleltemp\CC _05252021_ Ordinance_7a1 .pdf 7a1

2. The department and/or staff are acquiring, managing, protecting and using its resources, including public funds, personnel, property, equipment, and space economically, efficiently, equitably, and effectively and in a manner consistent with the objectives intended by the City Charter or code, state law or applicable federal law or regulation;

3. The city, programs, activities, functions, or policies are effective, including the identification of any causes of inefficiencies or uneconomical practices;

4. The desired result or benefits are being achieved;

5. Financial and other reports are being provided that disclose fairly, accurately, and fully all information required by law, to ascertain the nature and scope of programs and activities, and to establish a proper basis for evaluating the programs and activities including the collection of, accounting for, and depositing of, revenues and other resources;

6. Management has established adequate operating and administrative procedures and practices, systems or accounting internal control systems and internal management controls; and

7. Indications of fraud, abuse or illegal acts are valid and need further investigation.

C. Internal Audit Qualifications. Internal audit staff shall possess adequate professional proficiency, demonstrated by relevant certification, such as certified internal auditor (CIA), certified public accountant (CPA), or certified government auditing professional (CGAP) and maintain professional competency. Internal auditors shall have no authority or responsibility for the activities audited. Audits shall be conducted in accordance with recognized government • auditing standards.

D. Reporting Requirement. The head of the internal audit division shall render and deliver final reports of his or her audits or investigations to the director offinance, with simultaneous delivery of copies of such reports to the city council, city manager, the audit committee, and the department director responsible for the area audited, except the audit committee may, with the approval of the city council, direct that any final report not be distributed to the director of finance and/or the city manager. Internal audit division staff shall meet regularly with the audit committee to review the audit priorities, annual work plan and audit project results. The internal audit division shall not publicly disclose any information received during an audit or any completed audit that is deemed confidential in nature by any local, state or federal law or regulation.

E. Access to Information.

1. The city employees and officers shall allow inspection of all property, equipment and facilities within their custody, and furnish to the internal audit division with unrestricted access to employees, information and records (including electronic/computerized data) within their custody regarding powers, duties, activities, organization, property, financial transactions, contracts and methods of business required to conduct an audit or otherwise perform audit duties authorized under this section.

2. All contractors, subcontractors, vendors or entities doing business with the city, for consideration received, shall provide the internal audit division staff access to the contractually related financial and performance-related records; property, equipment and services purchased in whole, or in part, with governmental funds.
181 of 257
C:\inetpub\wwwroot\Glendale\temp\CC_05252021 _ Ordinance_7a 1.pdf SECTION 4. Section 2.82.120 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

2.82.120 Cooperation of city officials.

The director of finance or his or her designee, the city manager or his or her designee, the head of the internal audit division shall attend each meeting and provide advice or assistance as requested by the audit committee. All other officers, divisions and division heads of the city shall cooperate and render all of, or on behalf of, the city by virtue of their activities as audit committee members.

SECTION 5. Title 2 of the Glendale Municipal Code, 1995 is hereby amended to add Section

2.38.130 as follows:

Adopted by the Council of the City of Glendale j this25tlt!ay of May 2021. ½ V< 1l¼&-. {QeJ 14 Q ,,

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
)
)
)
ss:

Mayor

APPROVED AS TO FORM
~~~
DATE ~Z/2..j
I, ARAM ADJEMIAN, City Clerk of the City of Glendale, certify that the foregoing Ordinance No. 5969 was passed by the Council of the City of Glendale, California, at a regular meeting held on the 25thday of May , 2021, and that the same was passed by the following vote:

Ayes:

Noes:

Absent:

Agajanian,
None
Najarian
Abstain: None
182 of 257
C:\inetpub\wwwroot\Glendale\temp\CC_D5252021_ Ordinance_7a1 .pdf

AGENDA ITEM

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL
Report: AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDAL:E, CALIFORNIA AMENDING TITLE 2 OF THE GLENDALE MUNICIPAL CODE, 1995, BY DELETING CHAPTER 2.34, ADDING SECTIONS 2.08.040 AND 2.38.130, AND AMENDING SECTIONS 2.08.130 and 2.82.120 PERTAINING TO INNOVATION,

PERFORMANCE AND AUDIT FUNCTIONS

COUNCIL ACTION
Item Type: Ordinance
Approved for ___ M=ay._2;;;.;5:;.,., ..::2.::.;02::..1:...._ __ calendar

ADMINISTRATIVE ACTION
Submitted by:

Michael J. Garcia, City Attorney
Prepared by:

Michael J. Garcia, City Attorney
Reviewed by:

Michele Flynn, Director of Finance
Michael J. Garcia, City Attorney
Approved by:

Roubik R. Golanian, P.E., City Manager
183 of257
7a

RECOMMENDATION

BACKGROUND/ANALYSIS

FISCAL IMPACT

ALTERNATIVES

CAMPAIGN DISCLOSURE

EXHIBITS
184 of 257
2 7a
{{section.number}}a

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Amendment to the Glendale Municipal Code Relating to Chief Innovation Officer and Internal Audit Functions

1. Ordinance for Introduction

COUNCIL ACTION
Item Type: Action Item
Approved for May 18, 2021 calendar

ADMINISTRATIVE ACTION
Submitted by:

Roubik R. Golanian, P.E., City Manager
Michael J. Garcia, City Attorney
Prepared by:

Lucy Varpetian, Principal Assistant City Attorney
Reviewed by:

Elena Bolbolian, Director of Innovation, Performance and Audit Michele Flynn, Director of Finance
Michael J. Garcia, City Attorney
Approved by:

Roubik R. Golanian, P.E., City Manager
2{{section.number}}a
2 3
5 4

RECOMMENDATION
It is recommended that the Council introduce and adopt an ordinance amending the Glendale Municipal Code to establish the Chief Innovation Officer position in the Management Services Department and place the Internal Audit function in the Finance Department.

BACKGROUND/ANALYSIS
In 2017, the Council approved the creation of the Department of Innovation, Performance and Audit. This department oversees the development and implementation of innovation and performance management measures and the internal audit function. Innovation efforts include the introduction of processes and/or new tools to increase the quality, effectiveness and reach of City services. Performance efforts include collecting and interpreting data to determine progress towards achieving the City’s priorities. The internal audit function generally performs financial or operational audits of City operations and functions to determine compliance with federal, state and local laws, proper procedures, and for purposes of identifying any fraud, waste or abuse. These three functions were placed in a single department in order to address complex challenges sometimes affecting multiple departments that required well- coordinated solutions.

At this time, the City Manager requests the Council’s approval to place the innovation and performance functions within the Management Services Department (City Manager) while placing the Internal Audit function in the Finance Department. This organizational restructure is being proposed due to the City Manager’s desire to set a new strategy to enhance the use of innovation and performance in all City operations.

In order to effectuate this reorganization, it is recommended that the Council introduce and adopt an ordinance to amend the municipal code to place the function of internal audit within the Finance Department, create the position of Chief Innovation Officer (formerly Director of Innovation, Performance and Audit) and place the Chief Innovation Officer in Management Services. The Chief Innovation Officer will be an officer of the City.

Errata
As part of the 2017 code amendments, there was a typographical error, whereby instead of deleting the old section 2.08.130 which related to the Internal Audit Division, section 2.38.130 was deleted, which related to the procedural rules of the Commission on the Status of Women. This error was purely typographical and not at all intentional.

It is the intent of staff to correct that error and reinsert section 2.38.130 into the Municipal Code. That section reads as follows:
3{{section.number}}a
2 3
5 4
Section 2.38.130 Procedural Rules
The Commission on the Status of Women may adopt, from time to time, such rules of procedure and operation as it may deem necessary to properly exercise its powers and duties. All rules shall be kept on file in the offices of the City Manager and a copy thereof shall be furnished to any person upon request. In all procedural matters and considerations not otherwise provided in this chapter, or in the rules of procedure, the proceedings of the commission shall be governed by Roberts Rules of Order and the Ralph M. Brown Act.

FISCAL IMPACT
There is no fiscal impact associated with this item.

ALTERNATIVES

1. The Council can amend the municipal code to move the Internal Audit Division to the Finance Department and the Chief Innovation Officer position, function and duties to Management Services.

2. The Council can choose not to amend the municipal code.

3. The Council can choose an alternative not identified by staff.

CAMPAIGN DISCLOSURE
Not applicable.

EXHIBITS

1.None.

C:\inetpub\wwwroot\Glendale\temp\CC_05182021_Ordinance_8a1.pdf ORDINANCE NO. ______

PERFORMANCE AND AUDIT FUNCTIONS
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1. Title 2 of the Glendale Municipal Code, 1995, is amended by deleting Chapter 2.34, inclusive of Sections 2.34.010 and 2.34.020, in its entirety.

SECTION 2. Title 2 of the Glendale Municipal Code, 1995 is amended by adding Section 2.08.040 as follows:

2.08.040 Chief innovation officer.

The office of chief innovation officer is created. This office shall have assigned to it such duties and responsibilities as the city manager may direct, including leading the organization’s innovation and performance efforts. Innovation efforts include introduction of transformative processes and/or new tools that have the potential to increase the quality, effectiveness and reach of City services. Performance efforts include collecting and interpreting data to determine progress towards achieving the City’s priorities.

SECTION 3. Section 2.08.130 of the Glendale Municipal Code, 1995 is amended to read as follows:

2.08.130 Internal audit division.

A. Created. The internal audit division is created and shall be a part of the general administrative division of the department of general government department of administrative services – finance. The head of the internal audit division shall report directly to the city manager director of finance, unless the city manager designates the internal audit division to be placed under the direction of the director of finance management services department, with a secondary and independent duty to report to the audit committee as set forth herein. The internal audit division shall prepare an annual work plan based on an assessment of relative risk. The audit committee shall, under the direction of the city council, review and recommend to the city manager the annual work plan and priorities of the internal audit division and may from time to time direct inquiry to the internal audit division within the scope of its duties, and receive any responses as the audit committee may require. All full time employees of the internal audit division shall be hired through the appropriate city recruitment process and shall be classified positions.

B. Internal Audit Qualifications. Internal audit staff shall possess adequate professional proficiency, demonstrated by relevant certification, such as certified internal auditor (CIA), certified public accountant (CPA), or certified government auditing professional (CGAP) and maintain professional competency. Internal auditors shall have no authority or responsibility 129 of 156
C:\inetpub\wwwroot\Glendale\temp\CC_05182021_Ordinance_8a1.pdf for the activities audited. Audits shall be conducted in accordance with recognized government auditing standards.

C. Duties—Generally. The internal audit division shall have authority to conduct financial and performance audits of all departments, offices, boards, commissions, activities, and programs of the city in order to determine both independently and objectively whether:

1. Activities and programs being implemented have been appropriately authorized and are being conducted and funds expended in compliance with applicable laws;

3. The city, programs, activities, functions, or policies are effective, including the identification of any causes of inefficiencies or uneconomical practices;

4. The desired result or benefits are being achieved;

6. Management has established adequate operating and administrative procedures and practices, systems or accounting internal control systems and internal management controls; and

7. Indications of fraud, abuse or illegal acts are valid and need further investigation.

D. Reporting Requirement. The highest ranking employee of the internal audit division , shall render and deliver final reports of his or her audits or investigations to the city managerdirector of finance, with simultaneous delivery of copies of such reports to the city council, city manager, the audit committee, and the department director responsible for the area audited, except the audit committee may, with the approval of the city council, direct that any final report not be distributed to the director of finance and/or the city manager. Internal audit division staff shall meet regularly with the audit committee to review the audit priorities, annual work plan and audit project results. The internal audit division shall not publicly disclose any information received during an audit or any completed audit that is deemed confidential in nature by any local, state or federal law or regulation.

E. Access to Information.

2. All contractors, subcontractors, vendors or entities doing business with the city, for consideration received, shall provide the internal audit division staff access to the contractually 130 of 156
C:\inetpub\wwwroot\Glendale\temp\CC_05182021_Ordinance_8a1.pdf related financial and performance-related records; property, equipment and services purchased in whole, or in part, with governmental funds.

3. The city manager may appoint a city auditor to be the head of the internal audit division and, if so appointed, the city auditor shall be an officer of the city.

SECTION 4. Section 2.82.120 of the Glendale Municipal Code, 1995 is hereby amended to read as follows:

2.82.120 Cooperation of city officials.

The director of finance or his or her designee, the city manager or his or her designee, the director of innovation, performance and audit or his or her designee, and the employee in the internal audit division so directed by the director of innovation, performance and the head of the internal audit division shall attend each meeting and provide advice or assistance as requested by the audit committee. The director of finance or his or her designee shall provide stenographic or other assistance as is necessary to maintain records of the audit committee proceedings. All other officers, divisions and division heads of the city shall cooperate and render all of, or on behalf of, the city by virtue of their activities as audit committee members.

SECTION 5. Title 2 of the Glendale Municipal Code, 1995 is hereby amended to add Section

2.38.130 as follows:

Adopted by the Council of the City of Glendale on this ___day of ___________, 2021. __________________________________
Mayor
ATTEST:
_______________________________
City Clerk
131 of 156
C:\inetpub\wwwroot\Glendale\temp\CC_05182021_Ordinance_8a1.pdf

STATE OF CALIFORNIA )
) ss:

COUNTY OF LOS ANGELES )
I, ARAM ADJEMIAN, City Clerk of the City of Glendale, certify that the foregoing Ordinance No. _____ was passed by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _______, 2021, and that the same was passed by the following vote:

Ayes:

Noes:

Absent:

Abstain:
____________________________
City Clerk
132 of 156

Glendale City CouncilMarch 18, 2025

Glendale City Council
March 18, 2025