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25-87679
CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Amended and Restated Professional Services Agreement with Vital Medical Services LLC for medical services extending the term for one year beginning on July 1, 2025.
1. Motion authorizing the City Manager, or a designee, to execute an Amended and Restated Professional Service Agreement with Vital Medical Services LLC, to extend the term for one year beginning on July 1, 2025 at a cost of $627,698 for a not-to-exceed amount of $5,107,924.
COUNCIL ACTION
Item Type: Action Item
Approved for April 15, 2025 calendar
EXECUTIVE SUMMARY
Vital Medical Services LLC (Vital) provides medical services for Police Department arrestees and inmates. The current contract with Vital expires on June 30, 2025. In anticipation of releasing a Request for Proposal (RFP), a Request for Information (RFI) was issued to determine what other companies offer similar services, and to identify other potential services that might be available to the city. In order to complete the RFP process based upon the research gathered from the RFI, staff is requesting a one-year extension of the current contract.
RECOMMENDATION
Authorize the City Manager to execute an Amended and Restated Professional Service Agreement for a one-year extension with Vital Medical Services LLC.
ANALYSIS
On October 21, 2014, the City Council authorized the Glendale Police Department (GPD) to enter into a Professional Services Agreement (PSA) with Vital Medical Services LLC for professional medical services for arrestees and inmates in the GPD jail. In October 2017, the City Council authorized a second three-year agreement with Vital. In April 2020, the City Council approved a five-year extension of the contract, which is set to expire on June 30, 2025.
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Throughout the contract period, Vital Medical Services has provided comprehensive medical care, including blood draws, medical screenings, pregnancy testing, Narcan administration and training, telehealth services, and medical oversight, reliably meeting operational and regulatory expectations.
In anticipation of releasing a RFP, GPD issued a RFI to potentially identify any additional vendors capable of providing similar medical services. It was also intended to solicit information to identify additional services that could be provided to further improve delivery of service and efficiency for jail operations. The results of the RFI highlighted new medical services that could be provided and the importance of an extensive evaluation process to ensure that a contract awarded to a medical services vendor through the RFP process meets the comprehensive and specific needs of GPD. Based on these findings, GPD will initiate the RFP process which is anticipated to take approximately six to eight months.
Therefore, GPD is seeking to extend the current contract through an Amended and Restated Professional Service Agreement with Vital Medical Services for one year to allow GPD staff sufficient time to conduct a RPF and ensure continuity of operations during the process.
STAKEHOLDERS/OUTREACH
N/A
FISCAL IMPACT
The Amended and Restated Professional Service Agreement with Vital Medical Services will cost $627,698 for a not-to-exceed amount of $5,107,924, which will be requested as part of the FY 2025-26 annual budget process. No new appropriation is being requested at this time.
FY 2025-26 Proposed Appropriation
Amount Account String Funding Source
$627,698 43110-1010-GPD-7002-P6502 General Fund –
Contractual Services
ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of the CEQA pursuant to CEQA Guidelines Section 15378(a) as it has no potential for resulting in either a direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment. Even if it is a project, it is exempt pursuant to 14 C.C.R. § 15061(b)(3).
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CAMPAIGN DISCLOSURE
See Exhibit A.
ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Deny the request to extend the PSA, which would cause operational disruptions due to the fact that arrestees and inmates would have to be transported to a hospital for medical clearance/blood draws.
Alternative 2: Consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Submitted by:
Manuel Cid, Police Chief
Prepared by:
Rafael Quintero, Police Captain
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
Exhibit A – Campaign Disclosure