Agenda packet — Glendale City Council, April 29, 2025 (part 1 of 2)

A G E N D A

GLENDALE CITY COUNCIL

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Glendale, CA 91206
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APRIL 29, 2025

ROLL CALL

1. CLOSED SESSION
– 1:00 PM ( To Commence at 4:00 PM
)
a.

Conference with Real Property Negotiators: City-designated negotiators: Roubik Golanian, John Takhtalian, Bradley Calvert, Michael J. Garcia, Gillian Van Muyden, Mark Berry and Onnig Bulanikian. Property Location: 220 and 234-236 North Glendale Avenue and 215-217, 223-225, 231-231A,and 233-235 North Everett

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Street. Negotiating Parties: Gateways Hospital and Mental Health Center.

Instructions to the negotiator(s) will concern the price and terms of payment for the acquisition of property
b.

Conference with Real Property Negotiators: City-designated negotiator: Bradley Calvert. Negotiating Party: Events at Eden. Property location: 1401 N. Verdugo Road. Instructions to the negotiator(s) will concern the price and terms of payment for the lease of the City-owned Civic Auditorium
c.

Conference with Real Property Negotiators: City-designated negotiators: Roubik Golanian, John Takhtalian, Michael J. Garcia, Gillian van Muyden, Bradley Calvert, Onnig Bulanikian and Mark Berry. Property Location: 1000 S. Central Avenue.

Negotiating Parties, Aria Investments, LLC. Instructions to the negotiator(s) will concern the price and terms of payment for the acquisition of property d.

Conference with Real Property Negotiators: City-designated negotiators: Roubik Golanian, John Takhtalian, Michael J. Garcia, Gillian van Muyden, Bradley Calvert, Peter Zovak and Mike Fortney. Property Location: 305-401 E. Colorado Street and 221-233 S. Kenwood Street. Negotiating Parties: United Community Church.

Instructions to the negotiator(s) will concern the price and terms of payment for the acquisition of property
e.

Conference with Real Property Negotiators: City-designated negotiators: Roubik Golanian, John Takhtalian, Michael J. Garcia, Gillian van Muyden, and Bradley Calvert. Property Location: APNs 5695-005-935 and 5642-001-944, Glendale Galleria parking structures. Negotiating Parties, Brookfield Properties. Instructions to the negotiator(s) will concern the price and terms of payment for the renewal and modification of the leases of the Glendale Galleria parking structures

2. REGULAR BUSINESS AGENDA
– 6:00 PM
Roll Call
a.

Flag Salute: Mayor Ara Najarian
b.

Invocation:

Dr. Suzie Abajian, City Clerk
c.

Report of the City Clerk, re: Posting of Agenda. The Agenda for the April 29, 2025 Regular Meeting of the Glendale City Council was Posted on April 25, 2025 , on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a.

Agenda Preview for the Meetings of Tuesday, May 6, 2025 b.

Proclamation Designating April 2025, as National Sexual Assault Awareness and Prevention Month
c.

Nominations for Appointment
•
Jeffrey Head, Historic Preservation Commission (Seat 2 – Reappointment of Head) (Brotman (A)/Asatryan (B), 4/15/2025) or Raffi Soualian, Historic Preservation Commission (Seat 2 – Replacing Head) (Brotman (A)/Asatryan (B), 4/15/2025)
•
Vartan Djihanian, Civil Service Commission (Seat 4 – Vacant) (Gharpetian (A), 4/15/2025)

4. CONSENT ITEMS

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The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a.

Public Works, re:

Adoption of Specification and Plans for the Edgewick Road Improvement Project

1. Resolution adopting the Plans and Specification for the Edgewick Road Improvement Project, Specification No. 3975 and Plan No. 1-3124; and directing the City Clerk to Advertise for Bids
b.

Public Works, re: Adopts Plans and Specification for the Maintenance District 6 Pavement Rehabilitation Project – Phase II.

1. Resolution adopting the Plans and Specification for the Maintenance District 6 Pavement Rehabilitation Project – Phase II, Specification No. 3952, Plan Nos. 1-3118, 3-1589, 4-654, 49-265; and directing the City Clerk to Advertise for Bids c.

Community Services and Parks, re:

Approval of the Proposed Sub-recipient
Funding Awards for the Emergency Solutions Grant-Rapid Unsheltered Survivor Housing (ESG-RUSH) Program

1. Motion to approve the Emergency Solutions Grant, Rapid Unsheltered Survivor Housing (ESG-RUSH) Program proposed Sub-recipient funding awards, as recommended by the Continuum of Care (CoC) Board, and authorize the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funding
d.

Public Works, re:

Recertification of the City’s Sewer System Management Plan as required by the State
Water Resources Control Board Order WQ 2022-0103-DWQ,
the General Order for Sanitary Sewer Systems

1. Resolution Approving Recertification of the City’s Sewer System Management Plan e.

Community Development, re:

Resolution to accept a 2024 Historic Preservation
Fund Grant in the amount of $40,000 to support the East-West Glendale Historic Resource Survey

1. Motion authorizing the City Manager or designee to execute Grant Agreement C08424008 with the California State Office of Historic Preservation in the amount of $40,000

2. Resolution of Appropriation in the amount of $40,000 f.

Management Services, re: Chess Tournament Sponsorship Request

1. Motion approving a $12,000 sponsorship for the California State Open Chess Tournament and authorize the City Manager to execute any necessary agreements with the event organizers

2. Resolution of Appropriation to appropriate $12,000 for a sponsorship for the California State Open Chess Tournament

5. CITY COUNCIL/STAFF COMMENTS

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes; 5-Speaker Limit) Per Mayor Policy, This Item Also Permits Speakers Wishing to Speak Under General Oral Communications, Subject to the Three Minute Time Limit. Discussion is Limited to Matters Not on the Agenda.

7. ADOPTION OF ORDINANCES

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8. ACTION ITEMS
a.

Human Resources, re:

Side Letter Agreement with Glendale Fire Fighters’
Association (“GFFA”) Pertaining to Staff Captain Pay

1. Motion Approving Side Letter Agreement Between the City and GFFA Modifying Language in the GFFA Memorandum of Understanding (“MOU”) effective July 1, 2024 to June 30, 2027 to Clarify Intent of Staff Captain Pay b.

Glendale Water and Power, re: Grayson Repowering Project – Southern California Gas Company (SoCalGas) Phase 2 Collectible Work Authorization (CWA) Agreements

1. Motion authorizing the City Manager, or his designee, to enter into and execute Phase 2 CWA Agreements as necessary with SoCalGas for the upgrade of SoCalGas facilities located within the Glendale Water & Power (GWP) Utility Operation Center (UOC) and in connection with Grayson Repowering Project in the aggregate not to exceed amount of $4,109,042. The form of said Agreements shall be subject to the approval of the City Attorney
c.

Libraries, Arts, and Culture, re:

Dispense with Competitive Bidding for Integrated
Library System Service

1. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance-Purchasing to issue a service authorization to Innovative Interfaces Incorporated for integrated library system services, in a not to exceed amount of $104,675.50 for one year
d.

Public Works, re:

Agreement for Compressed Natural Gas (CNG) Fueling Station Operations and Maintenance, Renewable Natural Gas (RNG) Procurement and Management, Credits Administration, and the Replacement of CNG Fueling Station Equipmen

1. Resolution dispensing with competitive bidding and authorizing the City Manager, or a designee, to execute an agreement, subject to approval as to form by the City Attorney, with Clean Energy Fuels for CNG fueling station operations and maintenance, RNG procurement and managment, credits administration,and the installation of replacement CNG fueling station equipment.

2. Resolution of appropriation of $2,540,400 in Measure M Local Return funds for the replacement of fueling station equipment

9. HEARINGS
a.

Public Works, re: Speed Safety System Pilot Program - Assembly Bill 645

1. Motion to Approve and Adopt the Speed Safety System Use Policy and Impact Report.

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS
a.

Councilmember Brotman's request to agendize a discussion regarding an electronic shuttle program such as the Long Beach Circuit program, and have staff schedule a presentation of this program at a future City Council meeting

Councilmember Brotman's request to agendize a discussion regarding building

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efficiency and electrification

13. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

14. NEW BUSINESS

15. ADJOURNMENT

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25-87522

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Adoption of Specification and Plans for the Edgewick Road Improvement Project. 1) Resolution adopting the Plans and Specification for the Edgewick Road Improvement Project, Specification No. 3975 and Plan No. 1-3124; and directing the City Clerk to Advertise for Bids.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for April 29, 2025 calendar

EXECUTIVE SUMMARY
The construction plans and specification have been completed for the Edgewick Road Improvement Project that will stabilize the roadway, add new guard rails, new street pavement, and new asphalt concrete dike in the project area. The intent of this item is for the City Council to adopt the project plans and specification and authorize the City Clerk to advertise for bids.

RECOMMENDATION
Approve the Resolution to adopt the Plans and Specification for the Edgewick Road Improvement Project and direct the City Clerk to advertise for bids.

ANALYSIS
As a result of a significant rain event in January 2023, a Glendale Water and Power (GWP) fire hydrant located on the southerly side of Edgewick Road failed.

Consequently, the slope supporting the existing roadway at 2950 Edgewick Road experienced erosion, leading to damage of a portion of the roadway. The Public Works Department hired an engineering consultant firm to study the stability of the slope and roadway and prepare project plans and specifications to implement improvements to support the public right-of-way, reconstruct the roadway, install protective guard rails, install asphalt concrete dike, as well as other appurtenant work, along the hillside slope and roadway to prevent further erosion and sloughing, and stabilize the area.

Project Location
The project is located on Edgewick Road between Paddington Road and Arundle Place. 19 of 397

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The project scope of work includes the following:
•Slope repair at 2950 Edgewick Road with the installation of 48 linear feet of pile wall system (steel H-pile with precast concrete lagging); •Removal of the existing pavement and base and re-grading the roadway; •Installation of asphalt concrete pavement over crushed miscellaneous base; •Installation of 72 linear feet of asphalt concrete dike along the southerly side of 2950 Edgewick Road;
•Removal of existing damaged guardrails and installation of 87 linear feet of new Midwest Guard Rail (MGS) system with steel posts;
•Sanitary sewer repair; and
•Adjustment of existing manholes to finished grade.

Pavement Reconstruction
The project will reconstruct the roadway directly affected by the rain events. Complete reconstruction typically consists of the removal of the existing Asphalt Concrete (AC) pavement and additional base, and construction of new 4-inch AC pavement over 6- inch Crushed Miscellaneous Base (CMB). This method reconstructs the roadway section entirely, improves the structural integrity, and begins a new service life for the section of the road.

Competitive Bidding Process
To successfully implement the project design and to ensure competitive bids, the city will advertise the project on multiple plan holders’ websites which publish project bidding documents, distribute the information to their extensive network of contractors, and construction industry contacts.

The project will also be advertised in a local newspaper, the Glendale Independent, prior to bid opening, as well as on Bidnet Direct, which is a web-enabled data service to the public sector, for the dissemination of the building and construction project proposals to their large number of member contractors and consultants. Finally, the project bidding documents will also be posted on the city’s website.

The construction of this project is anticipated to begin in September 2025 and is scheduled for completion by October 2025.

STAKEHOLDERS/OUTREACH
This project is in a fairly remote area in hillsides above Chevy Chase Canyon. However, for residents living on Edgewick Road or Arundle Place, they can only access their residences is through this project area. As a result of this project the safety of this access will be improved for the public.

During the development of the project plans and specifications, staff has been in direct contact with the residents directly impacted by this project. Approximately one-month 20 of 397

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before the commencement of construction, staff will prepare a notification postcard containing essential project details including a link to the project website. The postcard will be distributed to the residences that will be affected by the construction.

Additionally, the contractor will be responsible for distributing two distinct door hangers to the affected addresses. One set of door hangers will be provided two weeks prior to the start of any construction activity within the project area, while the second set will be distributed three days before construction begins.

Furthermore, outreach on this project will continue to occur through a dedicated website for the project that is hosted through the City of Glendale domain. The website familiarizes the public to the project and to the project team, explains the scope of work and project location, and provides the public with staff contact information for questions, discussion, and/or input.

FISCAL IMPACT
There is no fiscal impact associated with this report. The engineer’s estimate for the construction of this project is between $800,000 and $900,000, which was not included as part of the FY 2024-25 budget. Staff will return to City Council to award a contract to the lowest responsive bidder; at which time staff will identify specific GWP Water funds and cost centers that will be used as a funding source and will provide appropriation information.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action item herein is to adopt plans and specification and is not a project as defined by the California Environmental Quality Act (CEQA) and thus a CEQA analysis is not required.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do Not approve the Resolution adopting the Plans and Specification for the Edgewick Road Improvement Project. Doing so, however, will not improve the condition of the slope or the roadway at 2950 Edgewick Road.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Director of Public Works
Chisom Obegolu, P.E., Assistant General Manager, Glendale Water and Power 21 of 397

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Prepared by:

Rustom Tavitian, P.E., Civil Engineer II
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map
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RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

ADOPTING THE PLAN AND SPECIFICATION FOR THE
EDGEWICK ROAD IMPROVEMENT PROJECT, SPECIFICATION NO. 3975, PLAN NO. 1-3124, AND DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS.

BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1.The Plans and Specification on file in the City Clerk’s office for the Edgewick Road Improvement Project, including the various documents incorporated therein, are hereby approved, adopted, designated and shall hereafter be known as Specification No. 3975, Plan No. 1-3124.

SECTION 2.The City Clerk is hereby directed to advertise for bids for the work, equipment and materials described in these Plan and Specification adopted by this Resolution.

Adopted this _____ day of ____________, 2025.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk
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STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF GLENDALE )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _________________, 2025, the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
___________________________
City Clerk
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

ARUNDLE PL






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
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
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

PADDINGTON RD


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

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

CHEVY CHASE DR

EDGEWICK RD

GOLF CLUB DR

EDGEWICK ROAD IMPROVEMENT PROJECT
EXHIBIT 1: PROJECT LOCATION MAP

STREET IMPROVEMENTS
& SLOPE REPAIR

NOT TO SCALE

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION
/(*(1'
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25-87797

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Adopts Plans and Specification for the Maintenance District 6 Pavement Rehabilitation Project – Phase II.
1) Resolution adopting the Plans and Specification for the Maintenance District 6 Pavement Rehabilitation Project – Phase II, Specification No. 3952, Plan Nos. 1- 3118, 3-1589, 4-654, 49-265; and directing the City Clerk to Advertise for Bids.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for April 29, 2025 calendar

EXECUTIVE SUMMARY
The construction plans and specification have been completed for the Maintenance District 6 Pavement Rehabilitation Project – Phase II that will add new street pavement, new pedestrian improvements, and plant trees throughout the neighborhood. The intent of this item is for the City Council to adopt the project plans and specification and authorize the City Clerk to advertise for bids.

RECOMMENDATION
Approve the Resolution to adopt the Plans and Specification for the Maintenance District 6 Pavement Rehabilitation Project – Phase II and direct the City Clerk to advertise for bids.

ANALYSIS
Public Works completed the Maintenance District 6 Pavement Rehabilitation Project – Phase I in 2023, which addressed the community’s need for resurfaced roadways, pedestrian upgrades, and tree plantings. The Maintenance District 6 Pavement Rehabilitation Project – Phase II aims to continue the same objectives and is part of the city’s annual effort to rehabilitate roadway pavements in residential neighborhoods using various pavement treatment methods.

Street resurfacing involves the rehabilitation of existing street pavement that has deteriorated beyond normal maintenance work. It typically consists of the removal of the top 2-inches of existing Asphalt Concrete (AC) pavement, followed by either the placement of 1.5-inches of Asphalt Rubber Hot Mix (ARHM) pavement wearing surface 26 of 397

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over a 0.5-inch to variable thickness AC leveling course; or the placement of 2-inches of ARHM pavement wearing surface. This method improves the ride of the roadway, the structural integrity of the pavement, and begins a new service life for the street.

Asphalt Rubber Aggregate Membrane (ARAM) System III involves the rehabilitation of existing street pavement that has deteriorated beyond normal street resurfacing methods. It typically consists of the removal of the top 2-inches of existing AC pavement, followed by the placement of 1.5-inches of ARHM pavement wearing surface, over a 3/8-inch ARAM surface. This method improves the ride of the roadway, the structural integrity of the pavement, and begins a new service life for the street.

ARAM System I is another cost-efficient pavement treatment which prolongs the service life and prevents further deterioration of the pavement, improves the ride characteristics of the roadway, and reinforces the structural integrity of the pavement. It involves the rehabilitation of existing street pavement that has deteriorated beyond normal maintenance work and consists of the placement of Slurry Seal over a 3/8-inch ARAM surface. This method is used for sealing aged and cracked pavements and restoring skid resistance and wearing surfaces that are worn beyond slurry seal treatment methods.

Project Location
The project is located in Maintenance District 6, bordered by Cañada Boulevard to the east, San Gabriel Avenue to the north, Hermosita Drive to the west, and Opechee Way to the south.

The project scope of work includes the following:
• Application of approximately 0.2 centerline miles of emulsion aggregate slurry over ARAM (ARAM System I);
• Approximately 0.6 centerline miles of surface grinding and placement of ARHM; • Approximately 2.2 centerline miles of surface grinding and Placement of ARHM over ARAM (ARAM System III);
• Selective removal/reconstruction of deteriorated pavement and placement of asphalt concrete and Portland cement concrete pavement; • Selective removal, repair, and reconstruction of approximately 24,500 linear feet of damaged and/or new curbs and gutters, and 34,500 square feet of sidewalks, driveways, cross gutters, alley aprons, and local depressions; • Construction and modification of 34 curb ramps to meet ADA guidelines; • Adjustment of existing manholes, utility valves, and water meters to finished grade; • Planting of 96 new street trees;
• 60 linear feet of sanitary sewer point repairs and more than 6,300 linear feet of lining;
• Removal and replacement of existing traffic striping and pavement markings; and • Installation of 100 trash separators inside storm drain catch basins. 27 of 397

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Sanitary Sewer Improvements
Public Works Department crews cleaned and inspected the city’s wastewater infrastructure within the project area and reported observed deficiencies, damages, and needed repairs. During project design, we evaluated the damages and existing conditions, and prepared the plans and specifications for these sewer repairs.

Sanitary sewer improvements as part of this project include repairs to the existing sewer infrastructures that are broken, damaged, and/or pose maintenance issues. The following sewer improvements will be performed as part of this project:

1. Point Repairs consists of the removal of the surface pavement, excavation to the depth below the existing sewer pipe, performing a temporary sewer bypass, replacing broken or damaged portion of sewer pipe with in-kind pipe size and material, trench backfill, and finally, trench resurfacing. This work is performed on the damaged portion of the sewer main line which cannot be repaired using trenchless methods.

2. Cured-in-Place-Pipe (CIPP) lining is a trenchless rehabilitation method and consists of installation of a resin liner that cures to create a hard structural finish inside a damaged pipe. CIPP lining can either be performed in short segments or on the entire sewer main between two manholes depending on the frequency of the existing cracks in the sewer main.

Tree Plantings
A total of 96 new street trees will be planted in vacant locations to infill the street canopy and expand the urban forest as part of this project.

Americans with Disabilities Act (ADA)
The proposed project includes improvements that will comply with the current Federal ADA guidelines.

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STAKEHOLDERS/OUTREACH
Approximately 2,200 notifications were sent to property owners and occupants along the project limits notifying them of the virtual community meeting on October 30, 2024. The in-person community meeting was also broadcasted on the City’s YouTube channel.

During the meeting, the public was informed of the project details, construction schedule, future city and contractor notifications, and the impacts of the construction work in their neighborhood. Participants also had the opportunity to phone in and provide their comments and/or ask questions regarding the project.

Approximately one month before the commencement of construction, staff will prepare a notification postcard containing essential project details including a link to the project website. The postcard will be sent by mail to the residences and businesses that will be affected by the construction. Additionally, the contractor will be responsible for distributing door hangers to the affected addresses. The door hangers will be provided one week prior to the start of any construction activity within the project area.

Furthermore, outreach on this project will continue to occur through social media and a dedicated website for the project that is hosted through the City of Glendale domain. The website familiarizes the public to the project and to the project team, explains the scope of work and project locations, and provides the public with staff contact information for questions, discussion, and/or input.

FISCAL IMPACT
There is no fiscal impact associated with this report. The Engineer’s estimate for the construction of this project is between $10,000,000 and $11,000,000, a portion of which was included as part of the FY 2024-25 budget. Therefore, staff will be requesting for new appropriations or shifting of existing appropriations from other projects primarily from Gas Tax Fund at the time of the contract award.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The Project is categorically exempt from environmental review because of CEQA Guidelines §§ 15301.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve the resolution adopting the Plans and Specification for the Maintenance District 6 Pavement Rehabilitation Project – Phase II. Doing so, however, will not improve the condition of the City streets and neighborhood in Maintenance District 6.

Alternative 2: The City Council may consider any other alternative not proposed by staff. 29 of 397

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ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Director of Public Works
Prepared by:

Rustom Tavitian, P.E., Civil Engineer II
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map
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4b
RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

ADOPTING THE PLANS AND SPECIFICATION FOR THE MAINTENANCE DISTRICT 6 PAVEMENT REHABILITATION PROJECT – PHASE II, SPECIFICATION NO. 3952, PLAN NOS. 1-3118, 3-1589, 4-654, 49-265, AND DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS.

BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1.The Plans and Specification on file in the City Clerk’s office for the Maintenance District 6 Pavement Rehabilitation Project – Phase II, including the various documents incorporated therein, are hereby approved, adopted, designated, and shall hereafter be known as Specification No. 3952, Plan Nos. 1-3118, 3-1589, 4-654, and 49-265.

SECTION 2.The City Clerk is hereby directed to advertise for bids for the work, equipment and materials described in these Plans and Specifications adopted by this Resolution.

Adopted this _____ day of ____________, 2025.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk
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24b
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0 7

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

Ayes:

Noes:

Absent:

Abstain: ___________________________
City Clerk
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SAN GABRIEL AVE.

COUNTRY CLUB
SANTA BARBARA AVE.

GLORIETTA AVE.

DON CARLOS AVE.

HERMOSITA DR.

DEL VALLE AVE.

EL RITO AVE.

CAPISTRANO AVE.

ANDENES DR.

EL RITO AVE.

VERDUGO CT.HILLSIDE DR.

BONITA DR.

CAPISTRANO AVE.

SAN LUIS REY DR.

OPECHEE WY .

FREEMONT PL.

DESCANO
PL.

OPECHEE WY .

LA VISTA
MONTECITO DR.

SPARR BLVD.

BAGDAD PL.

MENLO DR.

BEAUDRY BLVD. SAN GABRIEL

OAKMONT COUNTRY CLUB
GLORIETTA AVE.

GLORIETTA
PARK
BONITA DR.

BLANCHARD DR.

CAMULOS AVE.

CATALINA

VERDUGO
ADOBE
VERDUGO RD.

CANADA BLVD.

OPECHEE WY.

CANADA BLVD.

WESTON
PL.

RAMONA AVE.

SANTA ROSA AVE.

SANTA MARIA AVE.

N
MAINTENANCE DISTRICT 6 PAVEMENT

REHABILITATION PROJECT - PHASE II
LEGEND

PROJECT LOCATION

GLENCREST TER

BEAUDRY BLVD

SAN GABRIEL AV

HERMOSITA DR

OPECHEE WY

CAPISTRANO AV

EL RITO AV

MENLO DR
RD

CANYON RD

GLEN DR

RISA DR

BROOK LN

CORO TER

FLORENA CT

CARRIE LN

POSITAS RD

BAGDAD PL

EL ARBOLITA DR

MONTECITO DR

PAULA PL

WILLOW DR

ATWATER

LOCKWOOD RDMARCIA RD
RD

BAY BERRY DR

SPARR BLVD

OAKWOOD

RUSTIC LN

VERDUGO RD

ALPHA RD

LOS ENCINOS AV

VISTA DEL VERDE
PASA

MIRA VISTA DR

BOUGE DR

GLORIETTA AV

WOODLAND AV

SANTA BARBARA AV

RAMONA AV

GLORIETTA AV

DON CARLOS AV

DEL VALLE AV

BLANCHARD DR

VERDUGO

ARMOUR PL

LA VISTA

OPECHEE WY

RISA PLRISA DR

FERN LN

CONCITA ST

RISA DRCALAFIA ST

BARA RD

BONITA DR JUNE LN

OPECHEE WY

SYLVAN LN

EL RITO AV

CAPISTRANO AVE

ANDENES DR

DESCANSO

FREEMONT PL

OPECHEE WY

SAN LUIS REY DR

CAMULOS AV

BONITA DR

HAVEN ST

HILLSIDE DR

BRANTA DR
PL
TER
CT

OAKGLEN
AV

OAKGLEN

SAN GABRIEL
PL
WESTON

COUNTRY CLUB

SANTA ROSA AV

SANTA MARIA AV

MENLO DR EL ARBOLITA DR

NOT TO SCALE

OVERLAY (ARHM)
MAINTENANCE DISTRICT 6 PAVEMENT

REHABILITATION PROJECT - PHASE II
EXHIBIT 1: PROJECT LOCATION MAP

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

ARAM III (ARHM OVER ARAM)

ARAM I (TYPE II SLURRY OVER ARAM)
LEGEND:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Approval of the Proposed Sub-recipient Funding Awards for the Emergency Solutions Grant-Rapid Unsheltered Survivor Housing (ESG-RUSH) Program.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for April 29, 2025 calendar

EXECUTIVE SUMMARY
On February 3, 2025, the City of Glendale was awarded $409,957 from the U.S.

Department of Housing and Urban Development’s (HUD) Rapid Unsheltered Survivor Housing (RUSH) Program. These funds, distributed under the Emergency Solutions Grant (ESG) program, are designated to support emergency shelter operations, rental assistance, relocation, and supportive services for individuals and families experiencing homelessness or at risk of homelessness, including those displaced by recent wildfires.

The City has executed an agreement with HUD and completed a substantial amendment to the 2024 Annual Action Plan to include the ESG-RUSH funds allocation, as required by HUD. In addition, the CoC Board has reviewed proposals and made funding recommendations for three local service providers to deliver ongoing Rapid Re-housing, Homeless Prevention, and Homeless Outreach Services under the CoC with the use of ESG-RUSH funds.
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RECOMMENDATION
That the City Council pass a motion to approve the ESG-RUSH sub-recipient funding awards, and authorize the City Manager to execute all agreements, certifications, and documents necessary to accept and implement the funding.

ANALYSIS
The City was awarded $409,957 in ESG-RUSH funds from HUD as part of a federal initiative designed to provide immediate relief to individuals and families displaced by recent wildfires. These funds, distributed under the ESG, will support emergency shelter operations, rental assistance, relocation, and supportive services for individuals and families experiencing homelessness or at risk of homelessness. Below is a breakdown of the one-time initial allocation for ESG-RUSH funds for the state, county, and cities impacted.

State/County/Cities Allocation
State of California $3,000,000
Long Angeles County $1,000,000
City of Los Angeles $1,000,000
Pomona $1,000,000
Long Beach $1,000,000
City of Glendale $409,957
Grand Total $7,409,657
The agreement between the City and HUD was executed on February 6, 2025, and a substantial amendment to the 2024 Annual Action Plan to include the ESG-RUSH funds was submitted on February 13, 2025. The amendment was made publicly available via the City’s Homeless Services website and through public posting as required by the Federal Register Notice (FR-6315-N-01).

FUNDING PRIORITIES
The CoC will utilize funds to develop local capacity to address immediate homelessness challenges by operating the following programs in alignment with the Glendale Homeless Action Plan (GHAP) funding priorities: Rapid Re-housing, Homeless Prevention, and Outreach services. City will retain $58,696 of ESG-RUSH funds (14%) for administrative and Homeless Management Information Systems (HMIS) support. Below is breakdown of each funding activity.

HOMELESS PREVENTION
Rental assistance programs, utility payments, and case management services to prevent households from becoming homeless.

RAPID RE-HOUSING
Financial assistance and supportive services to individuals and families to help them quickly transition back into permanent housing.
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OUTREACH SERVICES
Outreach and engagement to individuals experiencing homelessness and connection to services and housing opportunities.

The City released a Request for Proposals (RFP) for the FY 2025-2027 ESG grant to community agencies with a proposal deadline of January 10, 2025. After receiving one- time ESG-RUSH funding allocations, the City consulted with HUD and was approved to fund existing ESG applicants, streamlining the process and avoiding duplication of services. To ensure fairness, on February 3, 2025, the City notified ESG applicants of additional RUSH funding and requested updated funding plans and performance measures for CoC Board review and approval. Three (3) applicants submitted updated funding plans, which CoC staff reviewed for alignment with the City’s funding priorities in the GHAP. Staff also reviewed each agency’s financial audits and requested completion of a Pre-award Risk Assessment form (Exhibit 1) before the CoC Board Meeting.

On February 26, 2025, City staff worked with the CoC Board to review the three funding plans, interview agencies, and finalize funding recommendations for the ESG-RUSH funds. See list of agencies and proposed funding awarded below. (Exhibit 2) Organizations Budget Category Funding
Home Again Los Angeles Rapid Re-housing $208,121.50
YWCA of Glendale & Pasadena Rapid Re-housing $42,000
Ascencia Outreach $101,139.50
City of Glendale Administration $28,696
City of Glendale Homeless Management
Information System
$30,000
The following CoC Board members deliberated and made the funding recommendations:
•Lt. Alex Krikorian - Chair of CoC Board, Glendale Police Department •Jeffrey Brooks – Vice Chair of CoC Board, Glendale Fire Department •Melissa Younesian – Board Member, Verdugo Jobs Center
•Hagop Eulmessekian - Board Member, Glendale Unified School District ESG-RUSH funds must be expended by February 2, 2027. Following City Council approval, City staff will work with agencies to finalize ESG-RUSH sub-recipient agreements to begin providing services.

STAKEHOLDERS/OUTREACH
The targeted participants are those experiencing homelessness or at-risk of homelessness in the City of Glendale including single adults, families, and individuals with disabilities, physical and mental health issues, substance use disorders and social service needs. Potential clients will be screened through the Glendale Outreach Program, Glendale Coordinated Entry Systems (CES). ESG-RUSH will provide funding for staff who will utilize best practices to engage and link individuals experiencing homelessness 36 of 397

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residing on the streets with housing and supportive services.

FISCAL IMPACT
There is no fiscal impact associated with this report. The ESG-RUSH funds and appropriation will be included in the Emergency Solutions Grant Fund as part of the FY 2025-26 budget process; therefore, no appropriations are requested at this time.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of the CEQA pursuant to CEQA Guidelines Section 15378(b)(4) as it creates a government funding mechanism or constitutes other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 3, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve the proposed ESG-RUSH sub-recipient funding awards as recommended by the CoC Board, which will result in reduced homelessness services.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Onnig Bulanikian, Director of Community Services & Parks Prepared by:

Arsine Isayan, Homeless Programs Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1- Pre-Award Risk Assessment
Exhibit 2- ESG-RUSH Funding Recommendations
Exhibit 3- Campaign Disclosure
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1 1
4 1
8 4
MOTION
Moved by Council Member __________________________________________, seconded by Council Member ________________________________________, that, with respect to the report of the Director of Community Services & Parks dated April 29, 2025, the Council of the City of Glendale hereby approves the Emergency Solutions Grant, Rapid Unsheltered Survivor Housing Program proposed Sub-recipient funding awards, as recommended by the Continuum of Care (CoC) Board; and authorizes the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funding.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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Applicants Ability to Implement Requirements
Pre-award Risk Assessment Worksheet

1. Financial Stability

YES NO NA
Comments
(Explanation of
answer/response)
a. Has the organization had changes to key
staff or positions in the past twelve (12)
months?
☐ ☐ ☐
d. What is the turnaround time for
submitting payment request to funding
entities?
☐ ☐ ☐
e. Does the organization owe any funds to
the Federal Government?
☐ ☐ ☐
g. Does agency have reserve funds? ☐ ☐ ☐

1. Management System ☐ ☐ ☐
a. Does the accounting system provide for
the recording of actual grant/contract
costs according to categories of your
approved budget, and provide for
complete disclosure?
☐ ☐ ☐
b. Has your organization had changes to
business systems in the past twelve (12)
months?
☐ ☐ ☐
c. Is there a time and effort tracking
system in place to adequately record staff
hours worked against awards?
☐ ☐ ☐
d. Describe the internal controls that are
in place to ensure compliance to contract
requirements.
☐ ☐ ☐
g. Is your organization familiar with
Federal cost principles?
☐ ☐ ☐
h. Does your organization have an
accounting manual?
☐ ☐ ☐
a. Does your organization have experience
managing grant funds, loans or other
types of financial assistance?
☐ ☐ ☐
EXHIBIT 1
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ACKNOWLEDGEMENT OF REQUIRED ASSURANCES
This page must be signed and submitted with the applicant’s response to this ESG RUSH Funding Opportunity. This notification must contain the signature of the person(s) authorized to execute a contract on behalf of the organization.

Responses which do not contain a signed Acknowledgement of Required Assurances are ineligible for consideration.

By
submitting a response to this ESG RUSH Funding Opportunity and by my signature on this document, I understand and agree that any contract resulting from this solicitation will require compliance with the requirements of the contract and with the statutes, regulations, requirements and policies identified below, including but not limited to:

1. La
bor and Safety Standards
a. Drug-Free Workplace Act of 1988, 41 U.S.C. 701 et seq.; b. Federal Fair Labor Standards Act, 29 U.S.C. 201 et seq.; c. Work Hours and Safety Act of 1962, 40 U.S.C. 237-330; 40 U.S.C 3701-3708 and Department of Labor Regulations, 29 CFR, Part 5;

2. An
ti-Discrimination
a. Age Discrimination Act of 1975, Public Law 94 -135, 42 U.S.C. 6101- 07, 45 CFR Part 90, Non-discrimination in Federally Assisted Programs;
b. Americans with Disabilities Act of 1990, Public Law 101-336; c. Equal Employment Opportunity, Executive Order 11246, as amended by Executive Order 11375 and supplemented in U.S. Department of Labor Regulations, 41 CFR Chapter 60;
d. Executive Order 11246, as amended by Executive Order 11375, 11478, 12086 and 12102;
e. Handicapped Employees of Government Contractors, Rehabilitation Act of 1973, Section 503, 29 U.S.C. 793;
f. Minority Business Enterprises, Executive Order 11625, 13170, 15 U.S.C. 631; g. Minority Business Enterprise Development, Executive Order 12432, 48 CFR 32551; h. Nondiscrimination and Equal Opportunity, 24 CFR 5.105(a); i. Nondiscrimination in benefits, Title VI of the Civil Rights Act of 1964, Public Law 88- 352;
j. Nondiscrimination in Federally Assisted Construction Contracts, Executive Order 11246, 42 U.S.C. 2000e, as amended by Executive Order 11375, 41 CFR Chapter 60; k. Section 3, Housing and Urban Development Act of 1968, 12 U.S.C. 1701u (See 24 CFR 570.607(b));
l. Compliance with Federal and State laws and regulations relating to the prevention of discriminatory employment practices;
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3. Office of Management and Budget Circulars

a. Compliance with Uniform Guidance (2 CFR 200), Cost Principles, and Audit Requirements for Federal Awards.

a. Lobbying and Disclosure, 42 U.S.C. 3537a and 3545 and 31 U.S.C. 1352 (Byrd Anti- Lobbying amendment); 31 U.S.C. 1352

4. Fair Housing and Equal Opportunity
a. Organization will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000(d)) and 3535(d) and regulations pursuant thereto (Title 24 CFR part I), which state that no person in the United States shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discr imination under any program or activity for which the applicant receives Federal financial assistance, and will immediately take any measures necessary t o effectuate this agreement. With reference to the real property and structure(s) thereon which are provided or improved with the aid of Federal financial assistance extended to the applicant, this assurance shall obligate the applicant, or in the case of any transfer, transferee, for the period during which the real property and structure(s) are used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits.
b. It will comply with the Fair Housing Act (42 U.S.C. 3601 -19), as amended, and with implementing regulations at 24 CFR part 100, which prohibit discrimination in housing on the basis of race, color, religion, sex, disability, familial status or national origin.

5. Duplication of Benefits
A duplication of benefits occurs when a person, household, business, government, or other entity receives financial assistance from multiple sources for the same purpose, and the total assistance received for that purpose is more than the total need for assistance.

The CARES Act provides that the Secretary shall ensure there are adequate procedures in place to prevent any duplication of benefits as required by section 312 of the Robert T.

Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155) and in accordance with section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public Law 115–254; 132 Stat. 3442), which amended section 312 of the Robert T. 3 Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155). HUD will requir e each grantee to have procedures in place to prevent the duplication of benefits when it provides financial assistance with ESG-RUSH Funding Opportunity. Grant funds may not be used to pay for a particular cost if another source of financial assistance is available to fully pay for that same cost.

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a. SUBGRANTEE shall ensure that program does not duplicate services provided by other federal programs.
b. SUBRANTEE shall identify any and all other sources of assistance obtained by the household or business applying for assistance.
c. SUBGRANTEE will identify any ESG-RUSH Funding Opportunity impacts of program participant, both direct and indirect.
d. SUBGRANTEE shall maintain policies and procedures for the program and participant qualification including ESG-RUSH Funding Opportunity qualification.

Conflict of Interest:

The applicant should disclose conflicts of interest, in writing, to the evaluation committee who will consider the nature of the applicant’s responsibilities and the degree of potential or apparent conflict in deciding the course of action that the applicant needs to take to remedy the conflict of interest.

Signature of Authorized Representative: __________________________ Typed Name and Title: ___________________________
Date Signed: ___________________________

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EXHIBIT 2
ESG RUSH GRANT 2025
Glendale Continuum of Care (CA‐612)
DECISIONOrganizations Budget
Rapid
Rehousing
Homeless
Prevention
Estimated MOTION
Agency & Project Rapid
Rehousing
Homeless
Prevention
Approve funding
recommendation$250,121.50 Outreach Admin HMIS Total Motion:

Nonprofits
(subrecipients)
City of Glendale
Administration
Home Again LA
$0.00 $28,696.00 $30,000.00 $58,696.00 Motion by: Eulmessekian Outreach $101,139.50
$28,696.00
$208,121.50 $208,121.50
$101,139.50
2nd by: Brooks
Administration
(7%)
Ascencia 2/26/2025
12:06:00 AMCity(recipient)
City(recipient)
$101,139.50 Date/Time:

Catholic Charities of
Los AngelesHMIS (20%) $30,000.00 $0.00

DID NOT APPLY
YWCA of Glendale &
PasadenaTotal: $409,957.00 $42,000.00 $42,000.00
TOTAL: $250,121.50
TOTAL AVAILABLE:* $250,121.50
Difference (should be $0): $0.00
$0.00
$0.00
$0.00
$101,139.50
$101,139.50
$0.00
$28,696.00
$28,696.00
$0.00
$30,000.00
$30,000.00
$0.00
$409,957.00
$409,957.00
$0.00
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City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Economic Development Department (“EDD”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, EDD, or HA― from making a contribution to a City Council member, EDD member, HA member, City Clerk, or City Treasurer; and (2) Council members, EDD members, and HA members from voting on matters concerning a contract with a person who has provided a campaign contribution.

The Ordinance applies to a contractor whose contract requires the City Council’s, EDD's, or HA’s approval. A contract with the City, EDD, or HA is known as a “City Contract.” The Ordinance also applies to a subcontractor who has a subcontract through a City Contract. The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

To assist members of the City Council, EDD, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and the subcontractor(s) working under the City Contract.

A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:
• • The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
The City Contract has a total anticipated or actual value of $50,000 or more; or contract awarded to the lowest responsible bidder.
• A combination or series of City Contracts have a value of $50,000 or more. • A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or
more. Information that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) ● Name of the Chief Executive Officer/President
● Chief Operating Officer
● Chief Financial Officer
● Chairperson
● All members of the Board of Directors
● All persons who own more than 10% of the person, entity, or organization ● Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor(s)*:

Name Address
YWCA OF GLENDALE AND PASADENA 735 E. Lexington Dr., Glendale CA 91206 Full Name Title Business Address City State Zip
Wesley Walton Chairperson 1800 Broadview Dr Glendale CA 91208 Debra Suh Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
735 E. Lexington Dr. Glendale CA 91206
Alice Torti 735 E. Lexington Dr. Glendale CA 91206
More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, EDD, or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address. 50 of 397

Subcontractor(s)**:

Full Name
Name Address
CityTitle Business Address State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:

I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages. 1/29 25 GlendaleExecuted on:

Signature:
, 20 , at: , California.

Debra SuhPrint Full Name:
735 E. Lexington Dr, Glendale CA 91206
818.242.4155 x222
Address:
[email protected] Number: E-mail Address:

Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM – CONTRACTOR – 6-7-12.doc 51 of 397

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Recertification of the City’s Sewer System Management Plan as required by the State Water Resources Control Board Order WQ 2022-0103-DWQ, the General Order for Sanitary Sewer Systems.
1) Resolution Approving Recertification of the City’s Sewer System Management Plan

COUNCIL ACTION
Item Type: Consent Calendar
Approved for April 29, 2025 calendar

EXECUTIVE SUMMARY
The City’s Sanitary Sewer Management Plan is due for a six-year update and recertification by May 2, 2025, as required by State Water Resources Control Board Order WQ 2022-0103-DWQ. The SSMP establishes a local strategy for maintenance of the City’s sewer system and standards for sanitary sewer overflow response.

RECOMMENDATION
Approve the attached resolution recertifying the city’s Sewer System Master Plan (SSMP) as required by the State of California, Water Resources Control Board.

ANALYSIS
The City’s SSMP was originally prepared in 2009, with the assistance of a consultant, to meet the requirements of the State’s Waste Discharge Requirements (WDR) for Sanitary Sewers issued in 2006. The SSMP needs to be recertified every six years or sooner, and the last SSMP update was certified by the City Council in May 2019. The next update is due no later than May 2, 2025 as required by State Water Resources Control Board Order WQ 2022-0103-DWQ, the General Order for Sanitary Sewer Systems.

On January 15, 2025, the City awarded a contract to HDR Engineering (HDR) to perform the SSMP update. On March 31, 2025, HDR completed the update to the City’s 2025 SSMP, and the final step is for it to be approved by the City Council at a public meeting.

Exhibit 1 includes the 2025 SSMP Update.
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25-87637
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Based on the SSMP Audit results, the overall program for managing the sewer system is effective and is showing signs of improved performance. The SSMP update scope of work included the following:
i. Sewer System Management Plan Goal And Introduction
ii. Organization
iii. Legal Authority
iv. Operation And Maintenance Program
v. Design And Performance Provisions
vi. Spill Emergency Response Plan
vii. Sewer Pipe Blockage Control Program
viii. System Evaluation, Capacity Assurance And Capital Improvements ix. Monitoring, Measurement And Program Modifications
x. Internal Audits
xi. Communication Program

STAKEHOLDERS/OUTREACH
This requirement is not applicable to this report.

FISCAL IMPACT
There is no fiscal impact associated with approving the attached resolution.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This requirement is not applicable to this report.

CAMPAIGN DISCLOSURE
This requirement is not applicable to this report.

ALTERNATIVES TO STAFF RECOMMENDATION
1) Do not approve the attached resolution of recertifying the City’s SSMP as required by the State that will be subject to penalties.
2) The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Director of Public Works
Prepared by:

Luke Chen, Senior Civil Engineer
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25-87637
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Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Glendale 2025 SSMP
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RESOLUTION NO _______________________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,

RECERTIFYING A SEWER SYSTEM MANAGEMENT PLAN AND MAKING
FINDINGS THEREON.

WHEREAS, the City of Glendale is engaged in activities necessary to effectuate the State of California Water Resources Control Board Order No. WQ 2022-0103-DWQ ("Order") which Order entails the Statewide General Waste Discharge Requirements for sanitary sewer systems to reduce the frequency and volume of sanitary sewer overflows, improve the condition of the City's municipal sanitary sewer infrastructure and, consequently, protect the environment and natural resources; and WHEREAS, because the City owns and operates a sanitary sewer system greater than one mile in length that collects and conveys untreated and partially treated wastewater to a publicly owned treatment facility in the State of California, the City is required to develop and implement a system-specific Sewer System Management Plan ("SSMP") in accordance with the terms of the Order; and WHEREAS, on April 29, 2009, the Glendale City Council approved a comprehensive SSMP as required by the Order including the required provisions to provide proper and efficient management, operation and maintenance of the City’s sanitary sewer system, while taking into consideration risk management and cost benefit analysis; and
WHEREAS, said SSMP contains a spill response plan that establishes standard procedures for immediate response to sanitary sewer overflows in a manner designed to minimize water quality impacts and potential nuisance conditions; and WHEREAS, State regulations require that the SSMP be recertified after six (6) years from the date of the initial certification when significant changes occur as has been the case in Glendale; and
NOW THEREFORE, BE IT RESOLVED BY THE GLENDALE CITY COUNCIL:

1. The recitals as set forth above are true and correct.

2. The City's Sewer System Management Plan dated March 2025 is hereby approved and adopted as set forth in the report of the Director of Public Works dated April 29, 2025.
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Adopted this ________ day of __________, 2025.
_______________________________
Mayor
ATTEST:
_______________________________
City Clerk

STATE OF CALIFORNIA)

COUNTY OF LOS ANGELES) SS

CITY OF GLENDALE)
I, Dr. Suzie Abajian, Ph.D, Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No.___________ was adopted by the City Council of the City of Glendale, California, at a regular meeting held on the ___________ day of __________________, 2025, and that the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_______________________________
City Clerk
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Table of Contents
1 Go al and Introduction..........................................................................................................1

1.1 Reg ulato ry Co ntext ....................................................................................................1

1.2 SSMP Go al and System Management Objectives...........................................................2

1.3 SSMP Upd ate Schedule.............................................................................................2

1.4 Sewer System Asset Overview....................................................................................3

1.4.1 Up -to -Date Map..............................................................................................5

1.5 SSMP Overview........................................................................................................5 2 Organization......................................................................................................................6

2.1 Autho rized Representatives.........................................................................................6

2.2 Positions Responsible for Imp lement ing Sp ecif ic SSMP Elements.....................................6

2.2.1 Lines of Authority............................................................................................7

2.3 Spill Reporting Chain of Communication........................................................................7 3 4
LegalAuthority...................................................................................................................9

3.1 Aut ho rity to Ob tain Easement Ac c ess ib ility Ag reement s When Applicable ..........................9 Op eratio n and Maintenance Program..................................................................................12

4.1 Up -to -Date M ap of the Co llectio n Sys t em ....................................................................12

4.1.1 Pro ced ures for Maintaining and P rov iding Ac c ess to Water Boards Staff...............12

4.1.2 Pro ced ures for Maintaining and P rov iding Ac c ess to City Field Staff.....................12

4.2 Preventative MaintenanceProgram............................................................................12

4.3 Training..................................................................................................................15

4.4 Equipment and Replacement Part Inventory.................................................................16

4.4.1 Doran P ump Station Critical Spare Parts..........................................................16 5 Design and Perfo rmance Provisions....................................................................................17

5.1 Design and Co nstructio n St and ards and Specifications..................................................17

5.2 Pro ced ures and Stand ard s for Insp ec ting and Testing Sys t em Improvements ...................17

5.2.1 Ass et Info rmatio n Requirements.....................................................................17 6 7
Spill Emergency Respo ns e Plan.........................................................................................18

6.1 Prop er Notificatio n Procedure....................................................................................18

6.2 Annual Review and Update.......................................................................................18 Sewer Pip e Blockag e ControlProgram................................................................................19

7.1 Source Co ntrol Prog ram Overview..............................................................................19

7.2 Implementation Plan and Schedule for Public Outreach.................................................20

7.2.1 Summary of Out reac h Activities......................................................................20

7.2.2 Industrial WasteProgram...............................................................................20

7.3 Plan and Schedule for Disposal of FOG within the Service Area......................................20

7.4 Aut ho rity to Pro hib it FOG Discharges and Id entify Measures to Prevent Blockages............20

7.5 FOG Prog ram Requirements and D es ign Stand ards .....................................................21

7.5.1 Requirements to Install Grease Removal Devices..............................................21

7.5.2 Design St and ards for Grease RemovalDevices................................................21

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7.5.4 Best Manag ement Practices Req uirement s ......................................................22

7.5.5 Reco rd Keep ing and Repo rt ing Requirements...................................................22

7.6 Insp ectio n and Enfo rcement Program .........................................................................22

7.6.1 Aut ho rity to Inspect Grease Prod ucing Facilities................................................22

7.6.2 Aut ho rity to Enforce......................................................................................23

7.6.3 Resource Plan to Insp ec t and Enforce.............................................................23

7.7 Maintenance Prog ram to Address FOG Issues.............................................................23

7.8 Implementation of So urce Co ntro l Measures to Address FOG Issues...............................23 8 System Evaluation, Capacity Assurance and Cap ital Improvements.........................................24

8.1 System Evaluation and Co nd itio n Assessment.............................................................24

8.1.1 Evaluation of Sanitary Sewer SystemAssets....................................................24

8.1.2 Co nd itio n Assessment St rat egy ......................................................................24

8.1.3 Insp ectio n and Co nditio n Assessment Prioritization............................................24

8.1.4 Ass ess ment of Sys t em Co ndit ions ..................................................................25

8.1.5 Insp ectio n and Assessment Recordkeeping......................................................25

8.1.6 Ass ess ing Assets Vulnerable to Climate Change...............................................25

8.2 Cap acity Ass ess ment and Design Criteria...................................................................26

8.2.1 Procedures for Identifying and Addressing Hydraulic Deficiencies and Cap acity Limits.............................................................................................26

8.2.2 Cap acity Ass ess ment Considerations..............................................................36

8.3 Prio ritizatio n of Co rrectiv e Actions..............................................................................36

8.3.1 Sewer Pipeline Co nd itio n Remed iatio n Prioritization ..........................................37

8.3.2 Sewer Capacity Remediation Prioritization and Additional CIP Considerations.............................................................................................37

8.4 Capital Imp ro v ement Plan.........................................................................................38

8.4.1 CIP Pro ject Sc hed ule and Fund ing Sources......................................................38

8.4.2 Jo int Coordination on CIP Pro ject Delivery........................................................38 9 Mo nito ring , Measurement and Prog ram Modifications............................................................39

9.1 Overview of Perfo rmance Manag ement System ...........................................................39

9.2 Maintenance of Inf o rmat ion to Prioritize SSMP Activities................................................39

9.3 Identification and Illustration of Spill Trends..................................................................39

9.4 Mo nito ring of Implementation and Ef f ec t iv eness of the SSMP.........................................39

9.4.1 Collection Sys t em Operational Weekly Repo rt ..................................................40

9.4.2 Annual Prog ram Perfo rmance Review.............................................................41

9.4.3 Prog ram Audits ............................................................................................41

9.4.4 Co urse Co rrec tion Measures..........................................................................41

9.5 Ass ess ment of Preventative Maintenance Program.......................................................41

9.6 Approach to Prog ram Modif icatio ns and Plan Updates...................................................42

9.6.1 Mo nito ring and Aud it -D riven Prog ram Modifications...........................................42 10 11
SSMP Prog ram Audits ......................................................................................................43

10.1 Sched ule of Prog ram Aud its and Updates....................................................................43

10.2 SSMP Aud it Process................................................................................................43

10.3 SSMP Aud it Report..................................................................................................44

10.4 Aud it Implementation and Tracking of Results..............................................................44 Communication Program...................................................................................................45

11.1 Pro ced ures to Co mmunic at e with Pub lic for Spills and D isc harg es ..................................45 ii | FINAL - April 11, 2025
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11.2 Procedures to Provide Opportunities for Public Input on SSMP Development, Implementation and Update.......................................................................................45

11.3 Pro ced ures to Co mmunic at e with Collec t ion Systems Co nnecting to City System..............45 Tables
Table 1-1: S ummary of General Ord er Requirements.......................................................................1 Table 1-2: SSMP Aud it and Upd ate Schedule.................................................................................3 Table 1-3: Planned SSMP Implementation Milestones Addressing Prevention of Sewer Spills ................3 Table 1-4: S ummary of Collec t ion SystemAssets............................................................................4 Table 2-1: List of Aut ho rized Representatives..................................................................................6 Table 2-2: Pos itio ns Responsible for Implementing Sp ecific SSMP Elements.......................................7 Table 3-1: Legal Authorities Summary for Authorities Required By General Order for Element 3 – LegalAuthorities............................................................................................................10 Table 3-2: Legal Authorities Summary for Authorities Required by General Ord er for Element 7 – Sewer Pip e Blockag e Control Program .............................................................................11 Table 4-1: S ummary of Operation and Maintenance Activities..........................................................13 Table 4-2: S ummary of Training Prog ram .....................................................................................15 Table 8-1. Pipe Design Criteria...................................................................................................27 Table 8-2. Existing System – S ummary of Hydraulically Limit ed Pipelines..........................................28 Table 8-3. Peak ing Factors.........................................................................................................32 Table 8-4. Iso lated Flo w Mo nito ring Basin Characteristics...............................................................34 Table 8-5. P eak Iso lated Basin Inflo w/Inf iltratio n Response.............................................................35 Table 8-6: CIP Project Sc hed ule and Fund ing Sources...................................................................38 Table 9-1: SSMP Implementation Perfo rmance Ind ic ato rs and Metrics..............................................40 Table 9-2: Program of Work and Typical Program Modifications Identified for Core SSMP Elements......................................................................................................................41 Table 10-1: SSMP Aud it and Upd ate Schedule..............................................................................43 Figures
Figure 2-1: Spill Reporting Chain of Communication – No rmal Business Ho urs ....................................8 Figure 2-2: Spill Reporting Chain of Communication – After Ho urs .....................................................8 Figure 8-1. Existing Co nd itio ns Pip eline Results ............................................................................29 Figure 8-2. Existing Co nd itio ns Maintenance Holes Results.............................................................30 Figure 8-3. P eak Measured Flo w Schematic .................................................................................31 Figure 8-4. Site-specific Peak ing Factors......................................................................................32 Figure 8-5. Comp ariso n of P eak I/I Response by Basin...................................................................36 FINAL - April 11, 2025 | iii
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Attachments
ID Title SSMP Element
A1 Governing Board Approval of the 2025 SSMP
Update
D.1 Goal and Introduction
A2 State Water Resources Control Board General
Order for Sanitary Sewer Systems, Order WQ
2022-0103-DWQ
D.1 Goal and Introduction
A3
B
Sewer System Overview Map D.1 Goal and Introduction
D.2 OrganizationSSMP Program Implementation Organization Chart
C Not used - Reserved for future Legal Authorities
Element attachments
D.3 Legal Authority
D1
D2
E
Level 1 Maintenance Hole Inspection Form D.4 Operation and Maintenance Program
Doran Pump Station Critical Spare Parts List
Snapshot (March 2025)
D.4 Operation and
Maintenance Program
Sanitary Sewer Manual and Standards (2009) D.5 Design and Performance Provisions
F Spill Emergency Response Plan D.6 Spill Emergency
Response Plan
G Not used - Reserved for future Sewer Pipe Blockage
Control Program Element attachments
D.7 Sewer Pipe Blockage
Control Program
H Not used - Reserved for future System Evaluation,
Capacity Assurance and Capital Improvements
Element attachments
D.8 System Evaluation,
Capacity Assurance and
Capital Improvements
I Not used - Reserved for future Monitoring,
Measurement and Program Modifications Element
attachments
D.9 Monitoring,
Measurement and Program
Modifications
J Not used - Reserved for future Internal Audits
Element attachments
D.10 Internal Audits
K Not used - Reserved for future Communication
Program Element attachments
D.11 Communication
Program
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Acronyms
Acronym
ADWF
Definition
Average Dry Weather Flow
BWF Base Wastewater Flow
Closed Circuit Television
Capital Improvement Program
City of Glendale
CCTV
CIP
City
CIWQS
CWEA
d/D
California Integrated Water Quality System
California Water Environment Association
Depth-to-Diameter
FM Flow Monitor
FOG Fats, Oils and Grease
FSE Food Service Establishment
Gallons per Daygdp
General Order State Water Resources Control Board General Order for Sanitary Sewer Systems, Order WQ 2022-0103-DWQ
GIS Geographical Information System
Standard Specifications for Public Works Construction
Groundwater Infiltration
Greenbook
GWI
I/I Inf low and Infiltration
IDM Inch-Diameter-Mile
LRO Legally Responsible Of f icial
Lif t StationLS
MGD
MH
Million Gallons Per Day
Maintenance Hole
NASSCO
O&M
PACP
PDWF
PF
National Association of Sewer Service Companies
Operations and Maintenance
Pipeline Assessment and Certification Program
Peak Dry Weather Flow
Peaking Factor
PM Preventive Maintenance
PW Public Works
PWWF Peak Wet Weather Flow
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Acronym Definition
Rain-Dependent Inf low and Infiltration
Supervisory Control and Data Acquistion
RDI/I
SCADA
SERP Spill Emergency Response Plan
Sewer System Management Plan
State Water Resources Control Board
Wastewater Master Plan
SSMP
SWRCB
WWMP
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1 Goal and Introduction

1.1 Regulatory Context
The City of Glendale has prepared this updated Sewer System Management Plan (SSMP) pursuant to the State Water Resources Control Board (SWRCB) December 6, 2022, Statewide Sanitary Sewer Systems General Order 2022-0103-DWQ (General Order). This SSMP provides a management plan for the City’s collection system.

Table 1-1 summarizes the General Order requirements addressed by this SSM P1. These requirements are defined by General Order specifications and associated General Order attachments. All agencies that own and operate collection systems greater than one mile in length must comply with these requirements.

Table 1-1: Summary of General Order Requirements
Specification Description Linkage to SSMP

5.2 SSMP Development
and Implementation
Requires development and implementation of a SSMP Entire SSMP

5.3 Certification of
SSMP and Plan Updates
Requires the City to certify and upload the SSMP to
CIWQS Entire SSMP
Entire SSMP

5.5 Six-Year SSMP
Update
Requires update of the SSMP every 6 years, at a
minimum. Requires governing board approval of SSMP.

Requires City to certify and upload SSMP to CIWQS.

5.6 System Resilience

5.10 System Capacity
Requires City to include and implement system-specific
procedures to proactively prioritize operations and
maintenance, condition assessments and repair and
rehabilitation to address system resilience
D.4 Operations and
Maintenance
D.8 System Evaluation,
Capacity Assurance
and Capital Planning
Requires City to maintain system capacity to convey dry weather and forecasted wet weather flows
D.8 System Evaluation,
Capacity Assurance
and Capital Planning

5.19 Operation and
Maintenance
Requires City to maintain in good working order and
operate as design any facilities, treatment or control
systems design to contain and convey sewer.

D.4 Operations and
Maintenance
D.8 System Evaluation,
Capacity Assurance
and Capital Planning
This document serves as the City’s 2025 SSMP update approved by the City Council at a public meeting on April 29, 2025. Attachment A1 includes documentation of approval by the City Council. Attachment A2 includes the General Order.

A pdf copy of this SSMP is available on the internet at:
1 Summarized from theSWRCB Order No. 2022-0103-DWQ Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems
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https://www.glendaleca.gov/government/departments/public-works/maintenance- services/sewer-system-management-plan

1.2 SSMP Goal and System Management Objectives
The following SSMP has been developed by the City of Glendale (City) to comply with the General Order in each of these milestones. Moreover, the SSMP meets all requirements of the General Order while at the same time serving as a valuable reference tool for City staf f . The City established the following goals during the development of this SSMP:
• Proper selection and training of personnel and saf e execution of all maintenance activities.
•
•
•
Eliminate preventable sanitary sewer spills that close beaches.

Minimize preventable sanitary sewer overflows.

Reduce gallons of sanitary sewage that contact water ways f rom preventable sanitary sewer spills.
•
•
Optimize use of post-work inspection.

Extend the system’s usef ul life of the sewer system by proactively correcting structural deficiencies identified f rom assessment activities. • Reduce reporting compliance errors to zero.

These SSMP goals are supported by documentation and modification procedures that will assist City staff as they implement the SSMP and complete the SSMP goals on a year-by-year basis. The goals are ambitious, but due to the pro-active and f orward- looking management of the sewer system already practiced by the City, they mainly represent an enhancement in the documentation and review of sewer system management activities that are already performed by City staff. As such, these goals are appropriate and achievable.

These procedures will allow the sewer system to maintain reliability and capacity into the future, and enable the City to meet its strategic sewer system goals.

1.3 SSMP Update Schedule
Pursuant to the General Order, the City conducts program monitoring and triennial audits of its SSMP, prepares SSMP updates, and implements planned activities to achieve the City’s collection system program objectives. This SSMP update was prepared upon completion of the most recent SSMP Program Audit dated October 30, 2024.

The schedule for auditing and updating this SSMP is provided in Table 1-2 and also discussed in SSMP Element 10, Section 10.1.
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Table 1-2: SSMP Audit and Update Schedule
Activity Due Date
2027 SSMP Audit
2030 SSMP Audit
2031 SSMP Update
November 2, 2027
November 2, 2027
May 2, 2031
The City plans to complete implementation of several significant initiatives addressing the prevention of sewer spills . Table 1-3 provides a schedule for incorporation of these activities into the City’s SSMP program implementation.

Table 1-3: Planned SSMP Implementation Milestones Addressing Prevention of Sewer Spills
Element Milestone Milestone Due Date Relevance to Spill Prevention
D.4 Operation and
Maintenance
Phase 2 of CCTV Program June 2026 Supports identification of maintenance and
structural issues.

D.4 Operation and
Maintenance
Phase 3 of CCTV Program November 2027
November 2027
Supports identification of
maintenance and
structural issues.

D.8 System
Evaluation,
Capacity Assurance deficiencies.
and Capital
Utilize Engineering On-Call to
address significant structural
Removes structural
deficiencies causing risk
of potential sewer spill.

Improvements

1.4 Sewer System Asset Overview
The collection system owned and operated by the City serves a population of approximately 200,000 and conveys wastewater via approximately 351 miles of gravity mains and 1 pump station. Tab le 1-4 provides a summary of the collection system as s ets for each collection system.

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Table 1-4: Summary of Collection System Assets
Item Value
Total Mains (miles) 350.75
Gravity Mains (miles)
Force Mains (miles)
Pump Stations (count)
Siphons
350.6

0.15 1
4 locations
NoneStormwater Diversions to Sewer (count)
Wastewater Conveyed
Treatment Facility
~13 Million Gallons per Day
Los Angeles-Glendale Water Reclamation Plant
Other relevant information regarding the City’s collection systems and management program includes:
• California Integrated Water Quality System (CIWQS) Wastewater Discharger Identification (WDID): 4SSO10388
•
•
•
Population Served: 201,614
Location: Los Angeles County
Service Area Boundary: Attachment A3 shows the geographic service area boundary of the City collection system.
•
•
•
•
•
Community Served: Industrial, commercial and residential (get f rom community development office).

Data Management Systems: Cityworks, GraniteNet, SmartCover, SCADA (Doran LS),
Lateral Ownership and Operational Responsibilities: The City does not own any portion of the upper or lower lateral and does not perf orm maintenance on the lateral.

Breakdown of Service Connections: The breakdown of services connections is roughly 76% residential, 23% commercial, and <1% industrial.

Unique Service Boundary Conditions and Challenges:
o
o
A Cresenta Valley Water District sewer trunk runs through Glendale. The City may receive calls regarding issues in this pipeline and City crews must determine responsibility and pass the issue over to Cresenta Valley Water District.

Some pipes in hillside sewer easements cross between City of Los Angeles and City of Glendale causing similar issues for investigation and determination of responsibility when these pipelines are involved. 4 | FINAL - April 11, 2025
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1.4.1 Up-to-Date Map
The City maintains an up-to-date map of the sewer system. Attachment A3 provides a system overview map. Maps are updated when new construction on the sewer system is completed. Wastewater Maintenance Crews also document markups to system mapping electronically using the Cityworks computerized maintenance management system.

State Water Board or Regional Water Board staff can gain access to system mapping by contacting a Legally Responsible Of ficial for the City of Glendale, Dan Hardgrove or Roy Rodriguez, using the contract information provided in Section 2.2.

1.5 SSMP Overview
This SSMP complies with the General Order and meets the following General Order objectives:
a) Properly f und, manage, operate and maintain, with adequately trained staf f s and/or contractors possessing adequate knowledge, skills, and abilities as demonstrated through a validated certification program at all times, all parts of the collection system owned and/or operated by the discharger. b) Provide adequate capacity to convey base f lows and peak flows, including f lows during wet weather events, to the minimum design criteria as defined in the discharger’s System Evaluation and Capacity Assurance Plan (a required component of the SSMP), for all parts of the collection system owned and/or operated by the discharger.
c) Take all feasible steps to stop and mitigate the impact of spills in the collection system owned and/or operated by the discharger.

The City achieves these objectives by implementing a comprehensive sewer infrastructure asset management program that is documented in the following 11 SSMP elements:

1. Goal and Introduction

2. Organization

3. Legal Authority

4. Operation and Maintenance Program

5. Design and Performance Provisions

6. Spill Emergency Response Plan

7. Sewer Pipe Blockage Control Program

8. System Evaluation, Capacity Assurance and Capital Improvements

9. Monitoring, Measurement, and Program Modifications

10. SSMP Program Audits

11. Communication Program
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2 Organization
This section identifies City staff responsible and integral for implementing the SSMP.

2.1 Authorized Representatives
The City has two Legally Responsible Officials (LROs) responsible to oversee the collection system pursuant to General Order Specification 5.1 Designation of a Legally Responsible Official. The primary and backup LRO are listed i n Table 2-1.

Table 2-1: List of Authorized Representatives
Role
Primary LRO
Contact Information
Daniel Hardgrove
Assistant Director of Public Works
[email protected]
(818) 548-3950
Backup LRO Roy Rodriguez
Wastewater Maintenance
Superintendent
[email protected]
(818) 550-3413

2.2 Positions Responsible for Implementing Specific
SSMP Elements
Table 2-2 provides a list of positions responsible for implementing specific SSMP elements.
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Table 2-2: Positions Responsible for Implementing Specific SSMP Elements Position SSMP Element
D.1 Goal and Introduction
D.2 OrganizationDirector of Public Works
D.3 Legal Authority
D.5 Design and Performance Provisions
D.8 System Evaluation, Capacity Assurance and Capital
ImprovementsAssistant Director of Public Works/ City
Engineer
D.9 Monitoring, Measurement and Program Modifications – Engineering Program Implementation Activities
D.9 Monitoring, Measurement and Program Modifications – Assistant Director of Public Works –
Maintenance Services & Integrated
Waste Management
Maintenance Program Implementation Activities
D.10 Internal Audits
D.11 Communication Program
D.4 Operation and Maintenance Program
D.6 Spill Emergency Response PlanMaintenance Services, Wastewater Maintenance Superintendent
D.7 Sewer Pipe Blockage Control Program

2.2.1 Lines of Authority
Attachment B includes an SSMP Program Implementation organization chart showing the lines of authority for the positions responsible for the management of the collection system and implementation of the SSMP.

2.3 Spill Reporting Chain of Communication
The City’s Spill Emergency Response Plan, described in Element 6 and included in Attachment F, includes procedures for effective communication and reporting of spills f rom receipt of complaint, including the person responsible for reporting spills into the State Water Board’s CIWQS database. The Spill Emergency Response Plan includes a flowchart and notification table providing clear step-by-step procedures for communication and reporting . Figure 2-1 summarizes the spill reporting chain of communication during normal business hours. Normal Business hours are Monday through Friday f rom 6:30 a.m. to 5:00 p. m. Figure 2-2 summarizes the spill reporting chain of communication during af ter hours.

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Figure 2-1: Spill Reporting Chain of Communication – Normal Business Hours • Receives Call
• Dispatch to Maintenance Services Standby Team LeaderPW Call Center
• Responds to Spill
• Documents Field Spill ReportStandby
Crew
• Reviews Field Spill ReportWW Maint
Suptt
• Request Additional Information from Field Staff, if needed CDIWatQaS • Enters Draft CIW QS Spill Report
Submitter
• Review Draft CIW QS Spill Report
• Certifies ReportCIWQS
LRO
*Normal Business hours are Monday through Friday f rom 6:00 a.m. to 4:30 p.m.

Figure 2-2: Spill Reporting Chain of Communication – After Hours • Automated Assistant provide option for PW After Hours • Dispatches to Maintenance Services Standby Team LeaderPW Call Center
• Responds to Spill
• Documents Field Spill ReportStandby
Crew
• Reviews Field Spill ReportWW Maint
Suptt
• Request Additional Information from Field Staff, if needed CDIWatQaS • Enters Draft CIW QS Spill Report
Submitter
• Review Draft CIW QS Spill Report
• Certifies ReportCIWQS
LRO
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3 Legal Authority
The City’s municipal code provide the City with the authorities required by the General Order. The City’s legal authorities are f ound on the internet at:
https://ecode360.com/43349591#43349591
Table 3-1 provides references in the City’s Municipal Code for the legal authorities required by the General Order in SSMP Element 3 – Legal Authority.

Table 3-2 provides references in the City’s Municipal Code for the legal authorities required by the General Order in SSMP Element 7 – Sewer Pipe Blockage Control Program of the SSMP.

3.1 Authority to Obtain Easement Accessibility
Agreements When Applicable
The City regularly accesses to all sewer maintenance holes and cleans all pipelines once every 18 to 24 months and does not currently have any easement access issues. If maintenance access is impeded, Maintenance Services will notify the owner to gain access. If necessary, Maintenance Services can elevate the issue to Code Compliance.

The City is not aware of any existing sewer manholes or pipelines without easement accessibility or in needed of an agreement. If Maintenance Services becomes aware of any locations requiring an easement accessibility agreement, Maintenance Services will work with Land Development Services to create an agreement.

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Table 3-1: Legal Authorities Summary for Authorities Required By General Order for Element 3 – Legal Authorities
Requirement Reference in Municipal Code
Prevent illicit discharges into its sanitary sewer
system from inflow and infiltration (I&I);
unauthorized stormwater; chemical dumping;
unauthorized debris; roots; fats, oils, and grease;
and trash, including rags and other debris that
may cause blockages

13.40.250 – Placing of certain materials prohibited.

13.34.020 – FOG discharge prohibition
Collaborate with storm sewer agencies to
coordinate emergency spill responses, ensure
access to storm sewer systems during spill
events, and prevent unintentional cross
connections of sanitary sewer infrastructure to
storm sewer infrastructure
Maintenance Services is also responsible for stormwater system maintenance. These business units share resources and coordinate closely.

The City notifies LA County Health Department of a spill to County stormdrainagefacilities within 15 minutes of reaching the County’s stormwater infrastructure.

The City’s permit, design review, and construction inspection processes are the primary means for preventing unintentional cross connections.

Require that sewers and connection beproperly 13.40.020 – Compliance. Sewer construction must follow City designed and constructed specifications.

13.40.060 – Permit required. Anyoneconnecting to the sewer system must obtain a permit and will be subject to the City’s design review and inspection process.

Ensure access for maintenance, inspection, or The City does not own any portion of a private house repairs for portions of the service lateral owned connection (i.e., sewer lateral) constructed for the sole use of or maintained by the Agency private property.

13.40.040 Connectionmaintenance. A privateproperty owner is responsiblefor the entire lateral, including the wye or saddle connection to the sewer main.

Ordinance 5606 – Relating to Obstructing, Impeding or
Interfering with City Business. This is relevant for any City- owned laterals on City-owned properties.

Enforce any violations of its sewer ordinances, Article III, Section 1 of Charter service agreements, or other legally binding Section 13.34.080 – Notice of noncomplianceprocedures Section 13.34.090 – Emergency suspension of services
Section 13.34.100 – Recovery of imposed fines or penalties Obtain easement accessibility agreements for The City regularly accesses to all sewer maintenance holes locations requiringsewer systemoperations and and cleans all pipelines onceevery 18 to 24 months and does maintenance, as applicable not currently have any access issues. If maintenance access is impeded, MaintenanceServices will notify the owner to gain access. If necessary, Maintenance Services can elevate the issue to Code Compliance.
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Table 3-2: Legal Authorities Summary for Authorities Required by General Order for Element 7 – Sewer Pipe Blockage Control Program
Requirement Reference in Municipal Code
Limit the discharge of FOG Section 13.34.020 – FOG discharge prohibition Requirements to install grease removal Section 13.34.040 – FOG pretreatment required devices (such as traps or interceptors)
Design standards for the grease
removal devices
All construction in the City requires a permit, including both new construction and building modifications. Newconstructionand building modifications require review and sign-off by City. Grease removal equipment sizing is reviewed at this phase.

Maintenance requirements, BMP
requirements, record keeping and
reporting requirements for grease
removal devices
Section 13.34.030 – Best management practices required
Section 13.34.050 – Required maintenance of pretreatment devices Section 13.34.060 – Record maintenance required
Authority to inspect grease producing
facilities
Section 13.34.070 – Inspection and right of entry
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4 Operation and Maintenance Program

4.1 Up-to-Date Map of the Collection System
A comprehensive set of sewer maps show all the features of the City’s sanitary systems.

These maps have been converted to electronic GIS maps that are used in the field for locating pipelines, maintenance holes, service connections and other features of the City’s system. These maps are maintained and kept up-to-date through an ef f icient workflow involving field crews, operations and maintenance staf f , and GIS professionals.

Crews use Cityworks on their iPads to access sewer maps and provide electronic markups when discrepancies are f ound . They capture screenshots, annotate them with marking tools, and email the updates to the Wastewater Crew Supervisor, who f orwards them to the GIS team. A dedicated GIS professional then reviews and edits the maps to accurately reflect the changes, typically completing updates within a day or two. Once finalized, the updated maps are made available to staf f , ensuring that the city's sewer infrastructure records remain current and reliable. When the sections sanitary sewer system are updated as part of a CIP, as-builts are used to update the GIS map in Cityworks.

4.1.1 4.1.2
Procedures for Maintaining and Providing Access to Water Boards Staff
State Water Board or Regional Water Board staff can gain access to system mapping by contacting a Legally Responsible Of ficial for the City of Glendale, Dan Hardgrove or Roy Rodriguez, using the contract information provided in Section 2.2.

Procedures for Maintaining and Providing Access to City Field Staff
Collection system field staff have access to Cityworks on smart devices. For operation and maintenance, customized GIS datasets of the sewer system are used in work prioritization and decision-making processes. If any system defects are observed during routine maintenance checks, maintenance crews use Cityworks create electronic markups on devices in the field to communicate necessary updates to sewer mapping.

All updates are performed by a GIS professional.

4.2 Preventative Maintenance Program
The City employs several sewer maintenance program strategies to manage the collection system, and uses of a computerized maintenance management system (CMMS) and Standard Operating Procedures, along with equipment-specific manuals, to guide the frequency of sewer cleaning and pump station maintenance. Task schedules are based on operational experience, past p erf ormance, manufacturer recommendations, and site-specific conditions.

The City’s maintenance program includes preventive, proactive, and corrective maintenance, along with control . Table 4-1 outlines preventive operation and 12 | FINAL - April 11, 2025
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maintenance activities, the three bullets specified in the General Order, and the scheduling and data collection system used. The following sections describe each preventive operation and maintenance activity in more detail.

Table 4-1: Summary of Operation and Maintenance Activities Preventive Operation
and Maintenance
Activity
Inspection and
Maintenance
Activity
Higher-Frequency
Activities of
Problem Areas
Regular Visual
and CCTV
Inspections
Scheduling and
Data Collection
System
✓System-Wide Cleaning
Trouble Spot Cleaning
Restaurant Runs
Cityworks
Cityworks
Cityworks
Cityworks
Cityworks
✓
✓ ✓
✓Targeted Root Control
Manhole Inspection
✓
✓
Cleaning Quality
Control Inspections
(Spot Checks)
Investigative and
Operational Support
CCTV Inspection
✓
✓
✓
✓
✓
Cityworks
Cityworks and
GraniteNet
Street Resurfacing
Capital Project CCTV
Pre-Inspection
CCTV Condition
Assessment Program
✓
✓
Cityworks and
GraniteNet✓
✓ Cityworks and
GraniteNet
The City employs several sewer maintenance program strategies to manage collection system performance. These strategies include:
• System-Wide Cleaning: The City has organized its 360 miles of gravity sewer mains into 12 cleaning districts, with a goal of completing a f ull cleaning cycle every 18 months. To achieve this target, crews clean approximately 240 miles of sewer mains each year.
• Trouble Spot Cleaning: The City proactively identifies pipe segments with recurring issues and places them on a Trouble Spot list. These high-maintenance areas are cleaned at scheduled intervals of 2, 3, 4, 6, or 12-month flush intervals. To optimize internal resources, the City pauses Trouble Spot cleaning in December to focus on Restaurant Runs, described further below. Overall, the Trouble Spot cleaning program covers approximately 40 miles of sewer mains annually. •
•
Restaurant Runs: Each winter, the City conducts targeted cleaning of sewer pipelines prone to grease accumulation, particularly those receiving discharges f rom food service establishments (FSEs). This ef f ort also includes other facilities that contribute to grease buildup, such as convalescent homes and adult daycare centers, ensuring the system remains f ree of blockages and operates efficiently.

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cleaning) or chemical root control using contract root control application services.

Chemical root control is performed in addition to sewer cleaning activities and is not used as the primary means to manage pipe segment performance. This work is performed using contract services with City staff providing contract management including planning, contractor oversight and contractor field support. Roots are causing approximately 70 percent of the City’s sewer overflows. The City is using a combination of mechanical cleaning and chemical root control to manage pipelines with significant root intrusion issues. Additionally, the City takes a proactive approach by identifying pipelines prone to root intrusion and prioritizes them for repairs or rehabilitation, eliminating root-related issues at their source. • Manhole Inspection: Each manhole is inspected at least once every 18 months. If Operations & Maintenance (O&M) staff or contractors identify issues such as a cracked rim or cover, a damaged shelf, or other structural concerns, they document the condition with photographs and notify the Engineering team via email. This notification initiates a Level 1 inspection, during which Engineering staff conduct a detailed assessment to determine the severity of the issue and recommend appropriate corrective actions. An example of the Level 1 Inspection Form is provided in Attachment D1.
• Cleaning Quality Control Inspections (Spot Checks): The City conducts CCTV inspections of recently cleaned pipe segments to assess cleaning effectiveness and identify opportunities for improving maintenance practices. This program is operator- driven, initiated when staff detect issues during routine system-wide cleaning. Pipes requiring further evaluation are referred for CCTV inspection to ensure proper maintenance and identify any necessary corrective actions. •
•
Investigative and Operational Support CCTV Inspection: The CCTV crew inspects issues identified by Wastewater Maintenance to determine the root cause of the issue. The results are used to determine the best course of action to address the issue, if an issue exists.

Street Resurfacing Capital Project CCTV Pre-Inspection: The CCTV operation supports the Engineering Division's street resurfacing program with pre-work condition assessment of collection system assets located below streets designated for resurfacing. To minimize disruptions, most inspections are performed outside regular hours. Lower traf f ic streets are inspected during afternoon and evening shifts (typically 4:30PM – 9:30PM) without impacting day-shift productivity. High traf f ic streets are inspected between midnight and 6:00 AM, with the three-person crew continuing work until 11:00 AM the same morning. To manage workload, staff operates under a self-imposed limit of two early morning shifts per week, one of which must be Thursday midnight into Friday morning. This shift must be staf f ed by personnel who would typically be off that Friday, ensuring balanced scheduling between A- and B-week staff rotations.
• CCTV Condition Assessment Program: Multi-year project. The City is currently in the middle of a multi-year project to televise all 360 miles of the City’s sewer pipelines. The project will be completed in the following three phases:
o Phase 1 – 95 miles - COMPLETED
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o
o
Phase 2 – 169 miles. Started in January 2024 with planned completion by June 2025.

Phase 3 – 96 miles. Planned start in July 2025 with planned completion by June 2027.

Once complete, the City will evaluate the CCTV data to identify the next set of pipe repairs and pipe segment rehabilitation and replacement projects to build into the 10- year CIP program. The City will coordinate these projects with the projects identified in the upcoming Sewer Master Plan update commencing in the 2026-2027 timeframe.

4.3 Training
Table 4-2 summarizes the collection system program training activities.

Table 4-2: Summary of Training Program
Training Type Description Recurrence
AnnualGeneral Order Requirements Internal review with staff.

Spill Emergency Response All crews responsiblefor responding to sewer spills As needed receive periodic table top spill response training,
which includes response and reporting protocols,
and volume estimation methods. After action
reviews on spill response are conducted when a
spill has occurred.

Spill Volume Estimation All crews responsiblefor responding to sewer spills Annually receive periodic table top spill response training,
which includes response and reporting protocols,
and volume estimation methods.

Electronic CIWQS Reporting The primary method for electronicCIWQS reporting As needed training is through on-the-job training with
experienced data submitters showing new data
submitters how to enter reporting data.

Safety Safety tailgate twice a month. General safety
meeting once per month. Near-miss discussion as
needed.

Monthly
Equipment
SOPs
Crews are initially trained in the proper operation
and maintenanceof all new major mobile equipment On-the-Job and facilities by the contractor/manufacturer.

During Onboarding and
On-the-job and classroom training for standard During Onboarding and operating procedures is provided for the following On-the-Job. Additional functions: Sewer Cleaning, CCTV, and Repair. trainings performed as- needed at tailgate
trainings.

The City supports staff advancement through training and certification pathways:
• Crew Training and Certification Paths – The City maintains a list of the training completed by staf f . Included is the length of service, volume of CWEA training completed, date of completion, and CWEA grade of each staff member.

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The City is committed to reducing the impacts of spills on the community and environment and maintains spill response readiness through staff training. • Spill Response Training– Improved maintenance practices have reduced spills since 2008. As a result, extended periods of time can pass between spill responses for any one of the City’s three (3) standby response teams. In order to keep spill response practices refreshed with staf f , Maintenance Services conducts periodic table-top spill response training. In addition, spill response activities are reviewed af ter every spill event to check conformance with the spill response procedure and to identify if any changes to the spill response plan are needed.

4.4 Equipment and Replacement Part Inventory
The City maintains spare parts for gravity sewer maintenance activities at the Maintenance Services Shop and Yard.

4.4.1 Doran Pump Station Critical Spare Parts
The City owns one pump station, Doran Pump Station, which conveys the majority of collected f lows f rom the City and is a critical facility. The City has performed extensive analysis of Doran Pump Station components and maintains a critical spare parts list complete with identified critical items, desired number of components to keep on-hand, and the count of items on hand. The city keeps a critical spare parts cabinet stocked with the on-hand spare parts, including spare cables, relays, switches and two replacement pumps. Attachment D2 includes a snapshot of the critical spare parts list. Maintenance Services maintains an up-to-date list on the G:drive.
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5 Design and Performance Provisions

5.1 Design and Construction Standards and Specifications The City utilizes the City of Glendale’s Sanitary Sewer Manual and Standards (2009), included as Attachment E. The Sanitary Sewer Manual provides guidance on sewer pipe sizing, material, slope, pipe class, joint type, house connection size, and sewer pipe bedding requirements. Chapter 7 - Pumping Plants and Force Main; describes the design standards and specifications for pump stations and force mains . These are developed by consultants as part of rehabilitation and upgrade design projects. The document references City of Los Angeles Bureau of Engineering Sewer Manual, Section F700 for general guidelines. Chapter 9 - Rehabilitation Design; describes rehabilitation design and construction specification standards consultants and contractors must comply with in accordance with City staf f .

5.2 Procedures and Standards for Inspecting and Testing System Improvements
The City requires that all new sanitary sewer systems, pump stations and other appurtenances as well as the rehabilitation and repair of existing sewer facilities be designed and constructed in accordance with the City of Glendale Sanitary Sewer Manual and Standards, which references the Standard Specifications for Public Works Construction (Greenbook). This resource is used for procedures and specifications for inspecting and testing the installation of new sewers, pumps and other appurtenances and for inspection and testing of sewer system rehabilitation and repair projects.

5.2.1 Asset Information Requirements
Bef ore a project can be accepted, the contractor must provide the following:
•
•
•
•
•
Relevant Permit Applications
Construction drawings prepared by a licensed Engineer and/or Architect Site plans depicting existing conditions
Relevant project calculations
Transportation analysis for applicable projects
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6 Spill Emergency Response Plan

6.1 Proper Notification Procedure
The City has developed a Spill Emergency Response Plan (SERP) documenting response protocols f rom receipts of calls through clean-up and reporting. The City’s SERP meets the requirements of the General Order. The SERP is updated with the current information on a regular, ongoing basis. The latest version is included as Attachment F of this SSMP.

6.2 Annual Review and Update
Every year the City reviews and assesses the effectiveness of the SERP and updates the plan as needed.
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7 Sewer Pipe Blockage Control Program
Approximately 85 percent of spill events in the City’s sewer system over the past three years are attributed to blockages caused by roots (17), debris (4) or grease (1). The City primarily manages root intrusion and debris sedimentation using a preventive maintenance sewer cleaning strategy. Grease accumulation is managed using both a source control strategy and a preventive maintenance sewer cleaning strategy.

7.1 Source Control Program Overview
The City of Glendale has over 600 food service establishments (FSEs) and has a goal to inspect each FSE at least once every 18 months. The City provides best management practices guidance to FSEs, reviews maintenance records for FSEs, and checks grease removal equipment for conformance with maintenance requirements (i.e., 25 percent rule). Each inspection requires approximately 45 to 60 minutes at the site. Additional time is required to process inspection documentation and resulting inspection findings in cases where FSEs f ail an inspection. Minor non-conformances can usually be resolved with a follow-up phone call and transmittal of proof of compliance. Major non- conformances and violations typically require a return inspection.

The City’s FOG Control Program demonstrates the City’s pro-active approach to management of the sanitary sewer system, and helps reduce the amount of f ats, oils and grease discharges to the sanitary sewer system, by including:
•
•
•
A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area and a list of acceptable disposal facilities.

Legal authority to prohibit discharges to the system and identify measures to prevent SSO’s and blockages caused by FOG.

Requirements to install grease removal devices, design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements.
•
•
•
Authority to inspect grease producing facilities, enforcement authorities, and staff to inspect and enf orce the FOG Ordinance.

Identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section.

Development and implementation of source control measures for sources of FOG discharged to the sanitary sewer system for each pipe segment f ound with grease accumulation.
• Implementation of a plan and schedule for a public education outreach program that promotes proper disposal of FOG.

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7.2 Implementation Plan and Schedule for Public Outreach

7.2.1 Summary of Outreach Activities
The City has developed a public education program that promotes proper disposal of FOG. This program includes letters to customers on appropriate FOG disposal and letters to plumbing professionals describing adequate maintenance techniques to prevent fats, oils, grease, rags and debris f rom entering the City's sanitary sewer lines.

To increase the amount of information available to customers, the City has developed an instructional mailer to be included in billing correspondence each year.

7.2.2 Industrial Waste Program
In 1996, the City consolidated the Industrial Waste Program with the Fire Departments hazardous material operation within the functions of the Environmental management Center. The objective of the industrial waste program is to prevent hazardous materials f rom discharging into the sanitary sewer system through comprehensive permitting, inspection and sampling. Industrial wastewater is regulated by Section 307 of the Federal Water Pollution Control (also known as the Clean Water Act) and the Glendale Municipal Code.

Beginning in early 2019, the Public Works Maintenance Services Division began administrating Industrial Waste Permits for FSE’s only. At this same time the permit application for FSE’s was simplified to reflect the narrower range of constituent waste coming f rom an FSE. The City of Glendale Public Works Department administers the FOG Ordinance and inspects FSE’s on an 18-month schedule to ensure compliance.

Inspectors for the City of Glendale Public Works Department have the authority to enter food service facilities (FSE) to inspect flow and constituent control devices (including grease traps, hydro-mechanical devices and grease interceptors), and inspect maintenance records.

7.3 7.4
Plan and Schedule for Disposal of FOG within the
Service Area
FSEs contract directly with grease haulers to collect grease f rom FSEs and to properly dispose the grease. The City requires grease to be disposed of properly. FSEs are required to record of all manifests, receipts and invoices of all cleaning, maintenance, grease removal f rom pretreatment devices, hauling and disposal of waste, and cleaning of pretreatment facilities, such as grease traps, by facility employees. The record must log the date and time of cleaning, the name of the employee who performed the cleaning and the volume removed. The City’s
Authority to Prohibit FOG Discharges and Identify
Measures to Prevent Blockages
Table 3-2 in Element 3 – Legal Authority provides references to the City of Glendale Municipal Code providing the City with the legal authority to prohibit discharges to the system and to identify measures to prevent spills and blockages. 20 | FINAL - April 11, 2025
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7.5 FOG Program Requirements and Design Standards

7.5.1 Requirements to Install Grease Removal Devices
The Glendale Municipal Code, Section 13.08.100 Grease Traps – Required when, requires FSE’s to install grease removal devices to help prevent grease build up within the system. It states:

Grease traps without bypasses to be installed on the discharge lines of every dishwashing sink, dishwashing machine and every fixed receptable or plumbing fixture designed, intended or used for the purpose of washing dishes or cooking utensils on a restaurant, café, cafeteria, lunchroom, hotel kitchen, hospital kitchen, sanitarium kitchen and/or similar establishments that serve, or have capacity to serve, one hundred or more meals per day. The waste lines from these fixtures shall be connected to and shall drain or discharge into an approved grease trap. The determination of the meal serving capacity and capacity to serve one hundred 9100) or more meals per day shall be based upon a serving or seating or seating capacity of fifteen (15) or more persons or patrons at any one time.

The City becomes aware of new potential FOG discharges through the permitting process and will require grease removal devices for new FSEs and FSEs requesting permits to modify existing facilities.

7.5.2 Design Standards for Grease Removal Devices
The Glendale Municipal Code, Section 13.08.105 Grease Traps – Design and Installation, ensures that all grease removal devices be installed according to specific standards to ensure maximum grease removal and consistency throughout the city. It states:

All grease traps or interceptors have an approved rate of flow of at least fourteen (14) gallons per minute. Inside grease traps shall be used only when it is impractical to install an outside trap. An inside grease traps shall be of ample capacity and designed with a maximum grease capacity of not less than six (6) pounds. An outside grease trap shall of fifty-five (55) gallon minimum capacity, made of impervious material and watertight. It shall be located not less than three (3) feet outside the foundation wall of the building and as close as possible to the fixture the trap serves. The design and installation of all grease traps shall be in accordance with the plumbing code and building code in force at the time the design is submitted for approval. Installations shall be inspected by the Glendale Building Department and/or the Glendale Public Works Director or his designee.

Maintenance Services will review and comment on design submittals of grease removal devices for sizing and configuration.

7.5.3 Maintenance Requirements
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Requirements Brochure for requirements on maintenance, best management practices and recordkeeping for grease traps and interceptors. It states:

Where installed, all grease, oil and sand interceptors shall be maintained by the owner, at owner’s expense, in continuously efficient operation at all times. Certain minimum operation and maintenance activities are required by the code and are specified in the Grease Trap Operation, Maintenance, and Record Keeping Requirements brochure which has been prepared by the Glendale Public Works Department, and which may be revised from time to time as deemed necessary. Operational standards include types of waste material and cleaning compounds that can and cannot be introduced into the grease trap as well as other operational requirements. Maintenance standards will include prescribed frequency of inspections and cleanings. They will also include instructions regarding the prevention of spills and methods of containing spills. Record keeping standards will include the record keeping form in use of the city of Glendale, the frequency with the form is to be updated, the location where the form is to be kept, and instructions regarding when and how to submit periodic reports to the city.

7.5.4 7.5.5
Best Management Practices Requirements
The City requires FSEs to post grease best management practices in the restaurant kitchen near sinks on the FSE discharge permit. Best Management Practice handouts are given to newly established FSE’s along with a FOG binder for keeping and logging service records.

Record Keeping and Reporting Requirements
The Glendale Municipal Code, Section 13.34.060 Record Maintenance Required, states:

Every food service establishment shall maintain a compliance record of all manifests, receipts and invoices of all cleaning, maintenance, grease removal from pretreatment devices, hauling and disposal of waste, and cleaning of pretreatment facilities, such as grease traps, by facility employees. The compliance record must log the data and time of cleaning, the name of the employee who performed the cleaning and the volume removed. All compliance records must be retained on site by the food service establishment for a period of not less than three (3) years. The establishment shall, upon request, make the compliance record available to the director.

Maintenance Services will review grease removal devices cleaning records to determine if the FSEs has cleaned the grease removal device and if the grease has been disposed of properly.

7.6 Inspection and Enforcement Program

7.6.1 Authority to Inspect Grease Producing Facilities
The Glendale Municipal Code, Section 13.34.070 Inspection and Right of Entry, states:

A. When required… the food service establishment shall provide, operate and maintain safe and accessible monitoring facilities (such as suitable sampling port or manhole) at all times to allow observation, inspection, sampling and flow measurement of the building sewer or internal drainage systems. There shall be ample room in or near 22 | FINAL - April 11, 2025
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such monitoring facility to allow accurate sampling and preparation of samples for analysis.

B. Persons authorized by the director may inspect and sample the wastewater discharges of any food service establishment to ascertain whether the conditions of this chapter are being met and the discharger is complying with all requirements.

Such authorized persons shall have access to any food service establishment’s grease interceptor or pretreatment devices, reviewing the manifests, receipts and invoices relating to the cleaning and maintenance of pretreatment devices, and allow observation, inspection, sampling and flow measurement of the building sewer or internal drainage systems, in accordance with this chapter.

7.6.2 7.6.3
Authority to Enforce
The City has the legal authority to enf orce the City’s municipal code. Table 3-1 summarizes all required legal authorities and provides a reference to the section of the Municipal Code.

Resource Plan to Inspect and Enforce
The City has one f ull time FOG inspector and one part-time FOG inspector. These resources are appropriate to accomplish the objectives of the Sewer Pipe Blockage Program.

7.7 7.8
Maintenance Program to Address FOG Issues
The City cleans all pipe segments in the City within an 18 to 24 month cycle. Pipe segments with known grease accumulation issues are assign a higher-frequency cleaning cycle In Cityworks and are cleaned more frequently and as necessary to reduce the risk of a sewer pipe blockage.

Implementation of Source Control Measures to
Address FOG Issues
The City utilizes multiple strategies to address grease accumulation in pipelines:
•
•
An 18 to 24-month cleaning cycle on all pipes in the sewer system More f requent cleaning of pipe segments with known issues, including grease accumulation, on a 1, 2, 3, 4, 6, 9, or 12-month cleaning cycle. The cleaning schedule for these pipes is managed using Cityworks.
•
•
A FOG source investigation when grease accumulation is f ound on pipe segments within the vicinity of an FSE.

FOG source control inspections on an 18 to 24-month inspection cycle to permit FSEs and maintain compliance with the Municipal Code for prevention and reduction of fats, oils and grease discharges by FSEs into the sewer system.

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8 System Evaluation, Capacity Assurance and
Capital Improvements

8.1 System Evaluation and Condition Assessment

8.1.1 Evaluation of Sanitary Sewer System Assets
The City uses the following procedures to evaluate sanitary sewer systems assets.

Sewer Pipelines: The City uses Closed-Circuit television (CCTV) inspection to evaluate sewer pipelines. The City has one in-house CCTV crew focused on investigative inspections and quality control inspections of sewer cleaning activities. The City is also performing CCTV inspection of all sewer pipelines over a 3-year period using contract CCTV services.

Sewer Manholes: City cleaning crews open and visually inspect the upstream and downstream manhole when a sewer pipe segment is cleaned. When a significant structural def ect is observed, the sewer cleaning crew will ref er the manhole for repair. In addition, Engineering will inspect all manholes included within a sewer pipeline rehabilitation and replacement project to determine if sewer manhole repair, rehabilitation or replacement needs to be included within the project scope.

Doran Pump Station: Doran Pump Station is periodically inspected by third party contractors. Recent improvement to Doran: SCADA, pumps, emergency bypass, electrical approximately 2015. The station was overhauled in 2010-2011 and bypass piping was set up in 2015.The pump station has 2 spare pumps. Maintenance contracts are in place for pump repair and preventative maintenance checks.

8.1.2 Condition Assessment Strategy
The City is inspecting the entire sewer system over a 3-year period to document a baseline condition for all sewer pipelines. The City has divided baseline CCTV inspection into three phases: Phase 1 will inspect 95 miles, Phase 2 will inspect 169 miles, and Phase 3 will inspect 96 miles. All phases will be completed by June 2027.Once the initial baseline is completed, the City will be developing a re-inspection schedule for all pipelines based on current state condition. The re-inspection schedule for all pipelines will be developed and included in the next Sewer System Management Plan update in May 2031.

8.1.3 Inspection and Condition Assessment Prioritization The primary driver of CCTV inspection prioritization includes past failure events, known maintenance issues, age, material, and district. The City included all pipes with past failure events and known maintenance issues in the 95 miles of Phase 1 CCTV inspection. Phase 2, which includes 196 miles of CCTV inspection, will inspect the older areas and materials within the City. Phase 3, which includes all remaining 96 miles of pipes in the sewer system, will include all of the newer pipelines. 24 | FINAL - April 11, 2025
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The City will review the CCTV inspection data and will prioritize evaluation and planning activities on areas with pipe segments with past failure events, known maintenance issues, and significant structural issues.

All spills f rom the City’s sewer system reaching the storm drainage system are conveyed directly to the Los Angeles River or to the Verdugo Wash and then to the Los Angeles River. Theref o re, all pipelines in the system have a similar environmental impact if not intercepted and recovered.

8.1.4 Assessment of System Conditions
Engineering reviews CCTV inspection data for pipe segments with past failure events, known maintenance issues, and significant structural defects to identify sewer repair, rehabilitation and replacement needs.

The potential for subsurface leakage f rom the sewer system to the storm drainage system, Verdugo Wash or Los Angeles River is minimal. Storm drainage pipelines are constructed at a higher elevation than the City’s sewer pipelines. The Verdugo Wash and Los Angeles River are concrete-lined drainage channels with no likelihood of subsurface leakage entering these waterways. Engineering will review the structural condition of pipe segments within 50 f eet of these waterways and will identify repair, rehabilitation or replacement of pipe segments with severe structural defects with potential for subsurface leakage. Severe structural defects include NASSCO PACP Structural Grade 5 defects such as pipe collapse, broken void visible, broken soil visible, hole void visible, hole soil visible, and missing wall.

8.1.5 8.1.6
Inspection and Assessment Recordkeeping
CCTV inspection observations and videos are all maintained in GraniteNet. GraniteNet is a cloud-based CCTV software enabling City staff to access f rom any computer in the City. GraniteNet is also GIS-based, enabling results to be easily linked with the City’s GIS-based computerized maintenance management system (i.e., Cityworks). Results f rom CCTV are easily accessed and viewed by staf f .

Assessing Assets Vulnerable to Climate Change
The City performed a high-level review of assets vulnerable to climate change during the 2024 SSMP audit. The high-level review resulted in the f ollowing findings:
•
•
•
Sea level rise: The City is several hundred f eet above sea level and is not impacted by sea level rise.

Flooding: The City does have some areas susceptible to flooding. A vulnerability exists if these manholes are opened during a flooding event.

Erosion Due to Intense Rain Events: The City has built a robust storm drainage system and does not own any pipelines in canyons or near streams that are susceptible to erosion due to intense rain events.
• Wildfires: Wildfire is not an issue for the gravity sewer system. The location of Do ran Pump Station is not susceptible to wildfire.

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• Power Disruption: The Doran Pump Station is susceptible to power disruption. The City has mitigated this vulnerability with an backup power generator with 1,000 gallons of fuel providing 72 hours of power. The Doran Pump Station can be af f ected by power outages; however, the City keeps a 1000-gallon generator for backup power and is working towards a larger a backup power source.

8.2 Capacity Assessment and Design Criteria
In 2020, the City completed an update to their Wastewater Master Plan (WWMP), which included the development of a computerized hydraulic model for the City’s wastewater system. This model was used to perf orm hydraulic analyses to assess the performance of the existing wastewater system under dry and wet weather conditions, evaluate the impact of f uture growth, and recommend improvements that may be needed to provide the needed capacity under both existing and f uture conditions. The goal of the hydraulic model development and system evaluation was to:
•
•
•
Determine additional infrastructure requirements for resolving current model- predicted hydraulic capacity limitations,
Evaluate the system under both dry weather and wet weather f lows for the current conditions and f uture planning horizons, and
Identif y infrastructure needed to resolve limitations.

8.2.1 Procedures for Identifying and Addressing Hydraulic Deficiencies and Capacity Limits
Dry-Weather Peak Flow Conditions that Cause or Contribute to Spill Events Existing average dry weather flow (ADWF) was determined by using flow monitoring data to analyze the dry days only. A dry day is defined as a day when no rainfall occurred 72 hours prior to that day and when there were no lingering ef f ects f rom a previous rainfall. The average hourly dry-weather flow rate for each of the flow meters reflects the dominant LU that drains to each meter. ADWF diurnal patterns were derived f rom hourly flow data recorded by the City’s permanent and temporary flow monitors or meters installed in the wastewater collection system as part of a flow monitoring program.

To calculate peak flows, ADWF was used and multiplied by an appropriate peaking factor (PF). The PF was established based on the data gathered during the conduct of the 2019 Wastewater Flow Monitoring Program. To create the PDWF scenario, which models the peak flow experienced in the collection system under dry conditions, the b ase wastewater flow (BWF) component is peaked to account for the variation in wastewater generation that occurs over the course of a typical day. This peaking is accomplished by applying diurnal curves to the BWF.

Appropriate Design Storm or Wet Weather Event Criteria
Evaluation of the City’s wastewater collection system during dry and wet weather conditions involves evaluation of both capacity and general operational issues. The dry weather flow in the system is primarily controlled by population and significant commercial/ industrial dischargers. Operational issues that may lead to inadequate level 26 | FINAL - April 11, 2025
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of service system performance include roots, f ats, oils, and grease. The model evaluates the system as designed, assuming clean pipes. The hydraulic model is an important utility management tool to assist in identifying locations of capacity constraints or velocity concerns that may exist in the existing system, or are projected to arise under f uture dry or wet weather flows. The primary design criteria used to evaluate potential pipe capacity or operational problem areas are shown i n Table 8-1.

Table 8-1. Pipe Design Criteria
Parameter Value
Minimum Velocity 2 feet per second
Manning’s Roughness Coefficient (N)
Minimum Pipe Size

0.013
8-inch
PWWF Depth/Diameter (d/D) < 0.75 d/D: 18-inch and greater <0.6 d/D: smaller than 18-inch
Depth of flow in relation to pipe diameter, or depth-to-diameter (d/D) ratio is an element of the City’s existing design criteria and is used to identify potential capacity problems within the system. It is important to note that the current state and f ederal regulations require wastewater agencies to accommodate the impact of wet weather events on their system through the development and use of a wet weather analysis. Design storms are primarily defined by their hyetograph, duration and the return period. The hyetograph is the representation of temporal variation of storm intensity. Duration is the amount of time over which a rain event occurs, where the return period is a measurement of the likelihood a particular event will occur. For example, a 5-year storm will theoretically occur once every 5 years.

Because the selection of the design storm can have a significant impact on determining the adequacy of system capacity, this design criteria driven level of service element of the Master Plan had caref ul consideration in this planning ef f ort. To provide the City with the necessary information to make an appropriate decision, both 5- and 10-year design storms were discussed with the City. Based on discussions with City staf f , the design storm selected to be incorporated in the hydraulic model simulation was a 10-year 24- hour event. A 10-year 24-hour design criterion is more conservative criteria than has been used in the past. This criterion is also being used by several agencies in southern California including the City of Los Angeles and the City of Santa Monica in their hydraulic capacity programs to contain peak wet weather f lows in the sewer system to avoid spills.

Capacity of Key System Components
Under existing dry and wet weather flow conditions, a large majority of the City’s wastewater collection system pipelines have excess or reserve capacity. The existing hydraulic modeling simulation identified less than two percent of the total wastewater pipeline system had d/D ratios greater than the system performance evaluation criteria.

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This finding indicates the City’s wastewater system has available capacity in the majority of the local wastewater system.

Similarly, the hydraulic analysis of the depth of wastewater within the maintenance hole (MH) structure indicated that the majority of these structures f ell within the evaluation criterion for surcharge depths. Maintenance hole surcharge depths are calculated by the hydraulic model under both dry and wet weather conditions.

The results of the hydraulic analysis of the pipeline network under existing wet weather design storm conditions are shown i n Table 8-2, and depicted graphically for d/D ratio and MH performance findings o n Figure 8-1 and Figure 8-2, respectively. Areas of potential high-risk surcharging are also reflected i n Figure 8-2. As shown, the City’s wastewater system operates well under current peak dry and peak wet weather conditions and has minimal areas of potential capacity limitations.

Table 8-2. Existing System – Summary of Hydraulically Limited Pipelines Existing Diameter (inches) Pipe Count Length (ft.)
8 47 10,599
10 12
15 18
21 21
24 23
11 0
6,904
6,571
6,194
2,614
0 Total 126 32,882
Note: As discussed, this table does not include a minimal number of pipes with adverse slopes that would require capacity improvements.
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Figure 8-1. Existing Conditions Pipeline Results
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Figure 8-2. Existing Conditions Maintenance Holes Results 30 | FINAL - April 11, 2025
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Major Sources Contributing to Peak Flows Associated with Sewer Spills PWWF is estimated as PDWF plus RDI/I and BWI, combined as a single inflow/infiltration (I/I) value herein. RDI/I is stormwater that enters the wastewater collection system in direct response to the intensity and duration of individual rainfall events. RDI/I may recede gradually af ter a storm; however, any residual flow is considered to be a general increase in GWI . Figure 8-3 shows the peak measured flow schematic derived f rom the flow monitoring program.

Figure 8-3. Peak Measured Flow Schematic
Based on the flow monitoring data collected f rom the various basins during the 2019 Wastewater Flow Monitoring Program, site-specific measured f lows were obtained and new PFs were established. These findings are shown i n Table 8-3.

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Table 8-3. Peaking Factors
ADWF
(MGD)
Peak Measured
Flow (MGD)
Peaking
Factor (PF)Site
FM1
Manhole
110299 1.13

1.55 0.57

2.35 0.49

0.83 1.41

0.42 1.38

4.2 3.7

3.4 3.7

2.5 2.5

2.8 3.3

4.1 3.5
FM2
FM3
FM4
FM5
FM6
FM7
FM8
FM9
090828
080277
010018
061151
040400
061149
061150
060461

5.32 2.08

5.94 1.25

2.3 4.64

1.72 4.8
FM10
FM11
FM12
121191
010421
050498

0.11 2.82

0.18 0.43

8.66 0.59

3.9 3.1

3.4 FM13
FM14
FM15
050534
030413
010374

0.25 0.06

0.38 1.12

0.69 1.09

4.6 10.8

2.8 Note: Where Flow Monitor (FM) number is the Temporary Flow Monitoring station number Figure 8-4. Site-specific Peaking Factors
As shown in Figure 8-4, Site 14 and Doran LS both have PF greater than 5, a value typically used to represent excessive peak flow conditions in Southern California.

Because site 14 is a boundary connection was installed to measure non-City f lows that enter into the City of Glendale, this calculated PF is not representative of the city -owned facilities downstream of this monitor. As such, the system average of 3.2 was used as 32 | FINAL - April 11, 2025
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the PF for these downstream facilities. For the Doran LS, while the peaking values for this basin may be elevated due to the pump station operations, the observed PF for the Doran LS was used to promote a conservative assessment of the capacity of this facility in this Master Plan.

Flow monitoring basins are localized areas of a wastewater collection system upstream of a given location (of ten a flow meter), including all pipelines, inlets, and appurtenances.

The basin ref ers to the ground surface area near and enclosed by the pipelines. A basin may ref er to the entire collection system upstream f rom a flow meter or may exclude separately monitored basins upstream. I/I analysis was conducted on a basin-by-basin basis. For this study subtraction of f lows was required to isolate the drai nage areas of some flow monitoring basins. The flow monitoring basins and basin isolation equations used to def ine the limits of the basin boundaries are listed in Table 8-4.

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Table 8-4. Isolated Flow Monitoring Basin Characteristics Area
(acres)
Pipe Length
(IDM)Isolated Basin Flow Isolation Calculation
= Q1Basin 1 1,343
1,820
259
345.6
460.3

64.5 Basin 2 = Q2
Basin 3 = Q3
Basin 4 = Q4 1,077
1,065
793
300.6
260.1
179.6
148.2
381.8

35.5 Basin 5 = Q5
Basin 6 = Q6 – Q13
Basin 8 = Q8 618
Basin 9 = Q9 1,315
227Basin 10 = Q10
Basin 11 = Q11 – Q14 1,071
482
337.5

97.1Basin 12 = Q12
Basin 13 = Q13 – Q12 149 31.2
Basin 14 = Q14 115 26.6
Basin 15 = Q15 297 85.8
Basin Doran LS
Basin Salem
Basin Tyburn
Glendale System Flows
= QDoran LS 603 128.7

70.1= QSalem 264
= QTyburn – Q15 60 13.7
= QChevyChase + QColorado + QDoran
QElk + QDoranLS + QSalem + Q15
Q11 + Q14
+
+
11,160 3,000
Note: Total values are rounded. The Inch Diameter Mile (IDM) value based on City GIS pipe length and diameter data.

An inch diameter mile (IDM) value is a common method of normalizing the wet weather responses among wastewater drainage basins with dif f ering length and drainage areas.

The peak I/I response and normalized storm event ranking for the areas monitored d uring the wet weather monitoring period is provided in the 2019 Flow Monitoring Report and is summarized in Table 8-5.
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Table 8-5. Peak Isolated Basin Inflow/Infiltration Response Inflow per IDM (gpd/IDM)
[Event Ranking]Inflow Rate (MGD) Final
Inflow
Ranking
ADWF
(MGD)Basin IDM Event 1 Event 2 Event 1 Event 2
Basin 1 1.13

1.55 0.57

2.35 0.49

0.59 0.42

1.27 0.11

2.82 0.18

0.07 0.07

0.38 0.30

0.88 0.22

13.10 345.6 2.51 2.51 7,264 [9] 7,273 [10] 9
12 3
Basin 2
Basin 3
Basin 4
Basin 5
Basin 6
Basin 8
Basin 9
Basin 10
Basin 11
Basin 12
Basin 13
Basin 14
Basin 15
Doran LS
Salem
460.3

64.5 3.15

1.13 2.38

0.51 0.59

1.08 2.49

0.27 4.14

0.34 0.39

0.59 0.52

1.06 0.58

0.29 22.0

3.05 1.38

2.47 0.68

0.33 1.05

2.38 0.23

4.82 0.24

0.40 0.60

0.59 1.39

0.73 0.30

23.2 6,844 [12]
17,465 [3]
7,919 [8]
1,943 [17]
3,287 [16]
7,310 [10]
6,529 [14]
7,574 [11]
12,268 [4]
3,476 [15]
12,515 [5]
22,256 [1]
6,033 [13]
8,199 [6]
8,256 [7]
21,333 [2]
7,030
6,630 [13]
21,381 [3]
8,222 [7]300.6
260.1
179.6
148.2
381.8

35.5 8
2,623 [17]
1,823 [16]
7,073 [12]
6,245 [11]
6,483 [14]
14,281 [4]
2,482 [15]
12,754 [5]
22,586 [1]
6,926 [9]
17 16
10 14
11 4337.5

97.1 15
531.2

26.6 1

85.8 13
6128.7

70.1 10,810 [8]
10,344 [6]
22,059 [2]
7,420
7 Tyburn 13.7 2
System 3,000
Note: Total values may be rounded. Red shaded cells signify the top 4 inflow ranked basins; Events 1 and 2 are the rainfall events that occurred on Feb 2-6, 2019 and Feb 13-15, 2019.

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Figure 8-5. Comparison of Peak I/I Response by Basin
As shown in Figure 8-5, Basins 3, 11, 14, and Tyburn had the highest normalized peaking I/I rates, an indicator of high inflow upstream of the flow monitoring site. As previously noted, basin 14 I/I values are derived f rom f lows coming f rom the City of Los Angeles.

8.2.2 Capacity Assessment Considerations
Data from Existing Condition Assessments, Maintenance and Other Available Information
Engineering considers data f rom sewer pipeline condition assessments, system inspections, spill history and other available information during pro ject planning and formation to bundle and prioritize CIP projects.

Capacity of systems subject to flooding and increased infiltration and inflow due to larger and/or higher-intensity storm events as a result of climate change The City performed flow monitoring in 2019 and measured site-specific flows, including areas impacted by flooding or inflow and infiltration, to establish new peak f lows within the sewer system. The City used these new peak f lows to update and calibrate the City’s hydraulic model, which was then used to perf orm system capacity analysis to identify potential capacity deficiencies documented in the 2020 Wastewater Master Plan.

Sewer System Vulnerability to Erosive Forces in Canyon and Streams The City has built a robust storm drainage system and does not own any pipelines in canyons or near streams that are susceptible to erosion due to intense rain events.

8.3 Prioritization of Corrective Actions
Corrective actions are prioritized based on the following classes. • Capacity Projects: These are capacity-related improvement projects identified in the Wastewater Master Plan. The City derived these projects using the hydraulic model 36 | FINAL - April 11, 2025
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to evaluate the response of the wastewater system under existing and f uture peak wet weather conditions.
• Pipeline Replacement and Renewal Projects: These rehabilitation projects and programs are identified by Engineering to remediate pipelines with known condition deficiencies to establish a condition assessment and pipeline renewal program to promote long-term system reliability.

8.3.1 Sewer Pipeline Condition Remediation Prioritization Engineering reviews sewer pipeline CCTV and assigns an A,B or C rating. • An “A” rating is assigned to pipe segments with imminent issues such as deformed pipe, voids, or pipes with recurring failures.
• A “B” rating is assigned to pipe segments with significant structural issues such as step-up offsets that restrict flow or trap debris or broken pipe resulting in pipe wall movement or an irregular pipe cross-section.
• A “C” rating is assigned to structural defects that can be addressed at the City’s discretion. This includes low spots, pipe sags, and mismatched merging f lows. These issues are managed using preventive maintenance until a long-term solution is delivered to remove these defects f rom the system.

8.3.2 Sewer Capacity Remediation Prioritization and Additional CIP Considerations
Potential capacity improvements identified under existing peak wet weather conditions have a higher priority than the additional pipelines that were adequate under existing conditions, but needed additional capacity to meet f uture system flow conditions. In addition to the individual prioritization of capacity-related projects, other key factors have been integrated in the overall prioritization process. While some of these factors are external to the performance of the City’s Wastewater Enterprise, they will influence the timing and potential cost aspects of the program’s implementation and have an influence on the level of community disruption and overall quality of life in Glendale.

These implementation elements include spatial demand triggers that link to CIP requirements and associated development projects, inclusion of a broader infrastructure management perspective by coordinating the CIP with other projects (e. g., underground utility and paving projects) to minimize community disruption, consideration for cost segregation so that growth pays an appropriate share of costs, and an ef f ort to develop a leveled CIP to match the programmed improvements with capital budgeting and ratepayer affordability and acceptance. The important end-result of this planning ef f ort is the identification of a comprehensive CIP that is:
•
•
Time-phased to support needed budgetary considerations, Work plan based to conf irm and field verify system facility data to maximize the use of available f unds and attain operational concurrence, • Flow-based to react to specific spatial triggers for implementing "just in time" design and construction,
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•
•
Holistic through the integration of broad community infrastructure management considerations including utility pipeline replacement ef f orts and programmatic street management services, and
Affordable by matching the current program with the current level of capital funding and allocating these f unds across the variety of improvement program activities.

By proceeding in the purposeful manner, the resulting CIP program provides the City with a proactive and adaptive plan for a reliable wastewater collection system.

8.4 Capital Improvement Plan

8.4.1 CIP Project Schedule and Funding Sources
Currently, the sewer CIP includes two upcoming projects to televised the remainder of the sewer system. Once completed, the CCTV data will be used to identify the next set of sewer repair, rehabilitation and replacement projects. The City is also planning to initiate an update to the Sewer Master Plan in late 2025.

Table 8-6: CIP Project Schedule and Funding Sources
CIP Project Start End Fund
CCTV Sewer Project – Phase 2 January 2024 June 2025 Sewer Fund (5250) CCTV Sewer Project – Phase 3 July 2025 June 2027 Sewer Fund (5250)

8.4.2 Joint Coordination on CIP Project Delivery
Engineering leads delivery of capital improvements projects and coordinates closely with Maintenance Services on any CIP projects involving or impacting the collection system.

Engineering will also determine any impacts agencies, utilities and neighboring cities early in the project planning process and will coordinate with agencies, utilities and neighboring cities throughout the project delivery lifecycle to obtain permits, determine utility location, etc.
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9 Monitoring, Measurement and Program
Modifications

9.1 Overview of Performance Management System
The City uses adaptive management section to address Plan-implementation effectiveness and the steps necessary for Plan improvement, including:
•
•
•
•
•
Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities; (Section 9.2)
Identifying and illustrating spill trends, including spill frequency, locations and estimated volumes. (Section 9.3)
Monitoring the implementation and measuring the effectiveness of each Plan Element; (Section 9.4)
Assessing the success of the preventive operation and maintenance activities; (Section 9.5); and,
Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations (Section 9.6)

9.2 Maintenance of Information to Prioritize SSMP
Activities
The City uses the following databases to capture and maintain the relevant information used to establish and prioritize appropriate SSMP activities:
•
•
•
Geographical information system (GIS)
Cityworks computerized maintenance management systems
Reports and Studies

9.3 9.4
Identification and Illustration of Spill Trends
The City is continually tracking and communicating the performance of various sewer spill metrics such as spill count, spill cause, spill volume, spill locations, and sewer spills reaching surface waters.

Monitoring of Implementation and Effectiveness of the
SSMP
The City tracks the location and cause of all sewer spills, blockages, and gravity main hot spots. The City maintains a database of all maintenance activities using Cityworks, which includes the location of pipes cleaned and inspected and any relevant remarks observed during the cleaning, as well as required follow up activities.

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In order to monitor the implementation and measure the effectiveness of the SSMP, the City tracks the performance indicators shown i n Table 9-1.

Table 9-1: SSMP Implementation Performance Indicators and Metrics Performance Indicators
Spill Rate
Measure
Sewer spills per 100 miles of sanitary sewer -12 month moving average, past 60 months
Spill Location Trends Locations of all spills over the past 60 months Spill Volume to Waters of the
State
Spill volume discharged to waters of the state past 60 months Percentage of Spill Volume
Captured
Volume of spill captured in relation to total volume of spills Spill Cause Trends SSOs by cause (top 3 categories, typically roots, grease and debris)
Chemical Root Production Feet of pipelines treated with chemical root control Number of FSE InspectionsFOG Control Inspection
Production
Sewer Cleaning Production Miles of gravity mains cleaned over the past 12 months Maintenance Services
Accidents
Number of recordable accidents experienced by Maintenance Services crews
The Wastewater Maintenance Superintendent is responsible to review the SSMP annually. In addition to tracking the above performance indicators, the Wastewater Maintenance Superintendent will review all sections of the SSMP for effectiveness and timeliness. Collection system personnel will also be consulted between internal audits to review the effectiveness of the SSMP and help identify potential areas for improvement.

9.4.1 Collection System Operational Weekly Report
Production report
General information covered includes report date and week, reporting personnel, and weather conditions. Covers pump station activity; run times, efficiency, peak flow observations, and total f low. Mentions any communication with regulatory agencies and coordination with City staf f .

Spill Statistics – CIWQS Operational Report
The City tracks several performance indicators, including: the number of recordable accidents, spill rate, spill volume discharged to waters of the state, the volume of spills that was contained in relation to total volume of spills, the location of all spills, the miles of gravity mains cleaned annually, the miles of gravity mains inspected annually and the spills by cause.
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9.4.2 9.4.3
Annual Program Performance Review
Every year the City conducts an annual program performance review during the budgeting and goal-setting process to ensure that its maintenance, monitoring, and compliance ef f orts are effective.

Program Audits
The City is required to conduct periodic internal audits, appropriate to the size of the system and the number of spills. At a minimum, these audits must occur every three years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP.

9.4.4 Course Correction Measures
Table 9-2: Program of Work and Typical Program Modifications Identified for Core SSMP Elements
SSMP Element Program of Work
Sewer cleaning
Typical Program Modifications
Cleaning frequency changesOperations and
Maintenance
Program Sewer inspection Cleaning method changes
Cleaning referralsSewer repairs
Pump plant operations and maintenance Inspection referrals Sewer repairs and renewal identified
Overflow
Emergency
Response Plan
Spill Response and Reporting After Action Review leads to lessons learned for response team
FOG Control
Program
FOG inspections
FOG enforcement
Outreach
FOG investigations
Targeted outreach
System Evaluation
and Capacity
Assurance
Primary basin planning
Sewer Capacity Availability Request
Watermark review
Problem areas identified
Flow monitoring
Capacity upgrades identified
Gauging

9.5 Assessment of Preventative Maintenance Program
Routine preventive operation includes a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more f requent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program includes a system to document conducted activities, including paper Sewer Line Maintenance and Inspection f orms and an active mapping system maintained in the shop of City O&M Staf f . Formal scheduling with work orders is being developed at the time of this update to the SSMP.

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9.6 Approach to Program Modifications and Plan Updates
Program elements are updated as appropriate based on monitoring or performance evaluations. The main drivers of updates to SSMP program elements are program issues or opportunities identified through the following performance evaluation processes:
•
•
Program issues identified because of sewer spill root cause analysis Program issues or opportunities identified through the course of the year and planned into the annual budgeting process
• Program issues or opportunities identified during the SSMP program audit

9.6.1 Monitoring and Audit-Driven Program Modifications Every six years the SSMP document is updated. The update consists of:
• Reviewing the existing SSMP language and updating any outdated information. This includes updates to staff positions, names and organizational lines of authority that have changed, changes to system characteristics such as basin areas, etc. •
•
Updates to reflect new goals identified by Public Works.

Incorporation of the adopted and implemented recommendations f rom previous SSMP program audits.
• Upon completion of the six-year SSMP update, the SSMP is provided to City Council with a request for approval. Upon acceptance by City Council, the updated SSMP is certified in the State Water Board CIWQS database and made publicly available on the City website.
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10 SSMP Program Audits
The City uses the SSMP audit process to identify actions for improving how it manages, operates, and maintains the collection system. This process identifies the tasks and actions that are required to meet SSMP goals and defines and prioritizes them.

Resourcing and planning for delivery of the actions identified in the SSMP audit are incorporated into Public Works workplans as described in Eleme nt 9 Monitoring, Measurement and Program Modifications.

10.1 Schedule of Program Audits and Updates
The City monitors the performance of the collection system on an on-going basis through monthly performance indicator reviews performed at the operating unit level, and annually during budget and goal setting. The City also performs a f ormal audit of its SSMP every three years in accordance with General Order requirements. Every six years, the City formally updates and recertifies the SSM P. Table 10-1 shows the anticipated schedule for SSMP audits and updates for the next six years.

Table 10-1: SSMP Audit and Update Schedule
Year Audit
2027 Three-year self-audit planned in early 2027, complete by November 2, 2027 2030
2031
Three-year self-audit planned in early 2030, complete by November 2, 2030 6-year SSMP update planned in early 2031, complete by May 2, 2031

10.2 SSMP Audit Process
The City will conduct an internal audit of their SSMP every two years, and focus on the effectiveness of the SSMP and the City’s compliance with the SSMP requirements of Order No. WQ 2022-0103-DWQ. The audit will include, but may not be limited to, the following:
•
•
Any significant changes to components of the SSMP.

Any significant changes to the referenced documents, incorporated as attachments to the Sewer System Management Plan.
•
•
SSMP implementation ef f orts over the past two years;
A description of additions and improvements made the sanitary sewer collections system during the past two years;
•
•
A description of the additions and improvements planned for the upcoming two years, with an estimated schedule for implementation.

Strategies to correct deficiencies, if identified, will be developed by the responsible City division.

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10.3 SSMP Audit Report
The findings f rom the SSMP audit are documented in an audit report. The audit report includes the following elements:
•
•
Audit findings and recommended corrective actions;
A statement that sewer system operators’ input on the audit findings has been considered; and
• A proposed schedule to address identified deficiencies Once the audit report is complete, a QC review of the audit report is performed, with a focus on consistency and completeness. The f inal audit report is reviewed by the City’s LRO bef ore f inal acceptance. Audit reports and related materials are maintained in a hard copy and an electronic document tracking and management system.

10.4 Audit Implementation and Tracking of Results
The SSMP program audit recommended corrective actions are incorporated into the annual budgeting and goal-setting process to provide the necessary resources to implement audit corrective actions and recommendations. Through that process, implementation progress is measured and reported on an ongoing basis to ensure timely completion of corrective actions. Deficiencies in meeting the schedule are identified or anticipated and mitigation measures developed and implemented to manage completion of the corrective actions f rom the audit. Each subsequent audit update begins with a review of the previous audit to determine if the corrective action remains relevant and, if so, to reiterate the program deficiency and recommended corrective action in the current SSMP audit report. As described in Eleme nt 9 Monitoring, Measurement and Program Modifications, identified program updates necessary to enhance SSMP effectiveness are included as a part of the following year’s budgeting process and/or the f ormal SSMP program audit.
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11 Communication Program

11.1 Procedures to Communicate with Public for Spills and Discharges
City of Glendale communicates with the public by posting warning signs on barricades along the area of potential public exposures. The Spill Emergency Response Plan includes the following protocol:

Post Community Warning Signs – If a spill is occurring where the public could possibly be exposed, post warning signs on barricades along the area of potential public exposure to sewage discharge.

11.2 Procedures to Provide Opportunities for Public Input on SSMP Development, Implementation and Update
The City will communicate on a regular basis with interested parties on the implementation and performance of this SSMP. The communication program allows interested parties to provide input as the program is developed and implemented. The City made a Draf t version of the SSMP available to the public, allowed time for review, and invited public comments at a City Council meeting on April 29, 2025, thereby allowing for public input. Additionally, the City’s website (www.glendaleca.gov) has an electronic copy of the SSMP including all appendices and includes a point of contact for the public to provide a continual means for collecting public input on the SSMP and SSMP implementation.

11.3 Procedures to Communicate with Collection Systems
Connecting to City System
The City has contacts at each of the neighboring cities with connection to the City collection system and will contact these cities when issues become apparent. For example, since transferring oversight of FOG ordinance compliance to the Maintenance Services Division, the City has communicated with the City of Los Angeles regarding concerns about FOG introduced into Glendale’s collection system at a location where Los Angeles’ system connects to Glendale’s at the Rock Glen Avenue at the 2 Freeway.

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Attachment A1 – Governing Board Approval of the
2025 SSMP Update
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Attachment A2 - State Water Resources Control
Board General Order for Sanitary Sewer Systems,
Order WQ 2022-0103-DWQ
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STATE WATER RESOURCES CONTROL BOARD
1001 I Street, Sacramento, California 95814
ORDER WQ 2022-0103-DWQ

STATEWIDE WASTE DISCHARGE REQUIREMENTS

GENERAL ORDER FOR SANITARY SEWER SYSTEMS
This Order was adopted by the State Water Resources Control Board on December 6, 2022.

This Order shall become effective 180 days after the Adoption Date of this General Order, on June 5, 2023.

The Enrollee shall comply with the requirements of this Order upon the Effective Date of this General Order.

This General Order does not convey any property rights of any sort or any exclusive privileges.

The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, protect the Enrollee from liability under federal, state, or local laws, nor create a vested right for the Enrollee to continue the discharge of waste.

CERTIFICATION
I, Jeanine Townsend, Clerk to the Board, do hereby certify that this Order with all attachments is a full, true, and correct copy of the Order adopted by the State Water Board on December 6, 2022.

AYE: Chair E. Joaquin Esquivel
Vice Chair Dorene D’Adamo
Board Member Sean Maguire
Board Member Laurel Firestone
Board Member Nichole Morgan
NAY: None
NoneABSENT:

ABSTAIN: None
for
Jeanine Townsend
Clerk to the Board
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Table of Contents

1. 2.

Introduction.................................................................................................................... 4 Regulatory Coverage and Application Requirements .................................................... 5

2.1. Requirements for Continuation of Existing Regulatory Coverage ....................... 5

2.2. Requirements for New Regulatory Coverage...................................................... 5

2.3. Regulatory Coverage Transfer............................................................................ 7

3. Findings ......................................................................................................................... 7

3.1. Legal Authorities ................................................................................................. 7

3.2. General ............................................................................................................. 11

3.3. Water Quality Control Plans, Policies and Resolutions..................................... 14

3.4. California Environmental Quality Act................................................................. 16

3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders................................................................................................... 16

3.6. Notification to Interested Parties ....................................................................... 17 Prohibitions.................................................................................................................. 174.

5. 4.1 Discharge of Sewage from a Sanitary Sewer System....................................... 17

4.2. Discharge of Sewage to Waters of the State..................................................... 17

4.3. Discharge of Sewage Creating a Nuisance....................................................... 18 Specifications............................................................................................................... 18

5.1. Designation of a Legally Responsible Official ................................................... 18

5.2. Sewer System Management Plan Development and Implementation............... 18

5.3. Certification of Sewer System Management Plan and Plan Updates................ 19

5.4. Sewer System Management Plan Audits .......................................................... 19

5.5. Six-Year Sewer System Management Plan Update.......................................... 21

5.6. System Resilience............................................................................................. 22

5.7. Allocation of Resources .................................................................................... 22

5.8. Designation of Data Submitters......................................................................... 22

5.9. Reporting Certification....................................................................................... 22

5.10. System Capacity ............................................................................................... 23

5.11. System Performance Analysis .......................................................................... 23

5.12. Spill Emergency Response Plan and Remedial Actions ................................... 23

5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements............. 24

5.14. Electronic Sanitary Sewer System Service Area Boundary Map....................... 26

5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems ................................................................................... 26

5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services..................................................... 27

5.17. Unintended Failure to Report ............................................................................ 27 ORDER 2022-0103-DWQ December 6, 2022
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5.18. Duty to Report to Water Boards ........................................................................ 27

5.19. Operation and Maintenance............................................................................... 27

6. Provisions .................................................................................................................... 27

6.1. Enforcement Provisions .................................................................................... 27

6.2. Other Regional Water Board Orders................................................................. 30

6.3. Sewer System Management Plan Availability ................................................... 31

6.4. Entry and Inspection ......................................................................................... 31 Table of Attachments
Attachment A – Definitions .....................................................................................................A-1 Attachment B – Application for Enrollment .............................................................................B-1 Attachment C - Notice of Termination.....................................................................................C-1 Attachment D – Sewer System Management Plan – Required Elements ..............................D-1 Attachment E1 – Notification, Monitoring, Reporting and Recordkeeping Requirements.....E1-1 Attachment E2 – Summary of Notification, Monitoring and Reporting Requirements...........E2-1 Attachment F – Regional Water Quality Control Board Contact Information ..........................F-1 ORDER 2022-0103-DWQ December 6, 2022
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1. INTRODUCTION
This General Order regulates sanitary sewer systems designed to convey sewage. For the purpose of this Order, a sanitary sewer system includes, but is not limited to, pipes, valves, pump stations, manholes, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks. A sanitary sewer system includes:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.

Sewage is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.

Sewage contains high levels of suspended solids, non-digested organic waste, pathogenic bacteria, viruses, toxic pollutants, nutrients, oxygen-demanding organic compounds, oils, grease, pharmaceuticals, and other harmful pollutants.

For the purpose of this General Order, a spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Sewage and its associated wastewater spilled from a sanitary sewer system may threaten public health, beneficial uses of waters of the State, and the environment.

This General Order serves as statewide waste discharge requirements and supersedes the previous State Water Resources Control Board (State Water Board) Order 2006-0003-DWQ and amendments thereafter. All sections and attachments of this General Order are enforceable by the State Water Board and Regional Water Quality Control Boards (Regional Water Boards). Through this General Order, the State Water Board requires an Enrollee to:
• Comply with federal and state prohibitions of discharge of sewage to waters of the State, including federal waters of the United States;
• Comply with specifications, and notification, monitoring, reporting and recordkeeping requirements in this General Order that implement the federal Clean Water Act, the California Water Code (Water Code), water quality control plans (including Regional Water Board Basin Plans) and policies;
• Proactively operate and maintain resilient sanitary sewer systems to prevent spills; • Eliminate discharges of sewage to waters of the State through effective implementation of a Sewer System Management Plan;
• Monitor, track, and analyze spills for ongoing system-specific performance improvements; and
• Report noncompliance with this General Order per reporting requirements.

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An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
o greater than one (1) mile in length (each individual sanitary sewer system); o one (1) mile or less in length where the State Water Board or a Regional Water Board requires regulatory coverage under this Order; or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Board or a Regional Water Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.

For the purpose of this Order, a sanitary sewer system includes only systems owned and/or operated by the Enrollee.

2. REGULATORY COVERAGE AND APPLICATION REQUIREMENTS

2.1. Requirements for Continuation of Existing Regulatory Coverage To continue regulatory coverage from previous Order 2006-0003-DWQ under this General Order, within the 60-days-prior-to the Effective Date of this General Order, the Legally Responsible Official of an existing Enrollee shall electronically certify the Continuation of Existing Regulatory Coverage form in the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. The Legally Responsible Official will receive an automated CIWQS-issued Notice of Applicability email, confirming continuation of regulatory coverage under this General Order. All regulatory coverage under previous Order 2006-0003-DWQ will cease on the Effective Date of this Order.

An Enrollee continuing existing regulatory coverage is not required to submit a new application package or pay an application fee for enrollment under this General Order.

The annual fee due date for continued regulatory coverage from previous Order 2006-0003-DWQ to this General Order remains unchanged.

A previous Enrollee of Order 2006-0003-DWQ that fails to certify the Continuation of Existing Regulatory Coverage form in the online CIWQS database by the Effective Date of this Order is considered a New Applicant, and will not have regulatory coverage for its sanitary sewer system(s) until:
• A new application package for system(s) enrollment is submitted per section 2.2 (Requirements for New Regulatory Coverage) below; and
• The new application package is approved per section 2.2.2 (Approval of Application Package (For New Applicants Only)).

2.2. Requirements for New Regulatory Coverage
No later than 60 days prior to commencing and/or assuming operation and maintenance responsibilities of a sanitary sewer system, a duly authorized representative that ORDER 2022-0103-DWQ December 6, 2022
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maintains legal authority over the public or private sanitary sewer system is required to enroll under this General Order by submitting a complete application package as specified below and as provided in Attachment B (Application for Enrollment Form) of this General Order.

Unless required by a Regional Water Board, a public agency that owns a combined sewer system subject to the Combined Sewer Overflow Control Policy (33 U.S. Code § 1342(q)), is not required to enroll, under this Order, the portions of its sanitary sewer system(s) that collects combined sanitary wastewater and stormwater.

2.2.1. Application Package Requirements
The Application for Enrollment package for new applicants must include the following items:
• Application for Enrollment Form. The form in Attachment B of this General Order must be completed, signed, and certified by a Legally Responsible Official, in accordance with section 5.1 (Designation of a Legally Responsible Official) of this General Order. If an electronic Application for Enrollment form is available at the time of application, a new applicant shall submit its application form electronically; and
• Application Fee. A fee payable to the “State Water Resources Control Board” in accordance with the Fee Schedule in the California Code of Regulations, Title 23, section 2200, or subsequent fee regulations updates.

The application fee for this General Order is based on the sanitary sewer system’s threat to water quality and complexity designations of category 2C or 3C, which is assigned based on the population served by the system. The current Fee Schedule for sanitary sewer systems is listed under subdivision (a)(2) at the following website:

Fee Schedule (https://www.waterboards.ca.gov/resources/fees/water_quality/).

2.2.2. Approval of Application Package (For New Applicants Only) The Deputy Director of the State Water Board, Division of Water Quality (Deputy Director) will consider approval of each complete Application for Enrollment package.

The Deputy Director will issue a Notice of Applicability letter which serves as approved regulatory coverage for the new Enrollee.

If the submitted application package is not complete in accordance with section 2.2.1 (Application Package Requirements) of this General Order, the Deputy Director will send a response letter to the applicant outlining the application deficiencies. The applicant will have 60 days from the date of the response letter to correct the application deficiencies and submit the identified items necessary to complete the application package to the State Water Board.

2.2.3. Electronic Reporting Account for New Enrollee
Within 30 days after the date of the Approval of Complete Application Package for System Enrollment, a duly authorized representative for the Enrollee shall obtain a CIWQS Sanitary Sewer System Database user account by clicking the “User Registration” button and following the directions on the CIWQS Login Page ORDER 2022-0103-DWQ December 6, 2022
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(https://ciwqs.waterboards.ca.gov). If additional assistance is needed to establish an online CIWQS user account, contact State Water Board staff by email at [email protected]. The online user account will provide the Enrollee secure access to the online CIWQS database for electronic reporting.

2.3. Regulatory Coverage Transfer
Regulatory coverage under this General Order is not transferable to any person or party except after an existing Enrollee submits a written request for a regulatory coverage transfer to the Deputy Director, at least 60 days in advance of any proposed system ownership transfer. The written request must include a written agreement between the existing Enrollee and the new Enrollee containing:
• Acknowledgement that the transfer of ownership is solely of an existing system with an existing waste discharge identification (WDID) number; • The specific ownership transfer date in which the responsibility and regulatory coverage transfer between the existing Enrollee and the new Enrollee becomes effective; and
• Acknowledgement that the existing Enrollee is liable for violations occurring up to the ownership transfer date and that the new Enrollee is liable for violations occurring on and after the ownership transfer date.

The Deputy Director will consider approval of the written request. If approved, the Deputy Director will issue a Notice of Applicability letter which serves as an approved transfer of regulatory coverage to the new Enrollee.

3. FINDINGS

3.1. Legal Authorities

3.1.1. Federal and State Regulatory Authority
The objective of the Clean Water Act is to restore and maintain the chemical, physical, and biological integrity of the waters of the United States (33 U.S.C. 1251). The Water Code authorizes the State Water Board to implement the Clean Water Act in the State and to protect the quality of all waters of the State (Water Code sections 13000 and 13160).

3.1.2. Discharge of Sewage
A discharge of untreated or partially treated sewage is a discharge of waste as defined in Water Code section 13050(d) that could affect the quality of waters of the State and is subject to regulation by waste discharge requirements issued pursuant to Water Code section 13263 and Chapter 9, Division 3, Title 23 of the California Code of Regulations.

A discharge of sewage may pollute and alter the quality of the waters of the State to a degree that unreasonably affects the beneficial uses of the receiving water body or facilities that serve those beneficial uses (Water Code section 13050(l)(1)).

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3.1.3 Water Boards Authority to Require Technical Reports, Monitoring, and Reporting Water Code sections 13267 and 13383 authorize the Regional Water Boards and the State Water Board to establish monitoring, inspection, entry, reporting, and recordkeeping requirements. Water Code section 13267(b), authorizes the Regional Water Boards to “require any person who has discharged, discharges, or is suspected of having discharged or discharging, or who proposes to discharge waste within its region… or is suspected of having discharged or discharging, or who proposes to discharge, waste outside of its region that could affect the quality of water within its region shall furnish, under penalty of perjury, technical or monitoring reports which the regional board requires…In requiring those reports, the regional board shall provide the person with a written explanation with regard to the need for the reports and shall identify the evidence that supports requiring that person to provide the reports.” Water Code section 13267(f) authorizes the State Water Board to require this information if it consults with the Regional Water Boards and determines that it will not duplicate the efforts of the Regional Water Boards. The State Water Board has consulted with the Regional Water Boards and made this determination.

The technical and monitoring reports required by this General Order and Attachment E (Notification, Monitoring, Reporting and Recordkeeping Requirements) are necessary to evaluate and ensure compliance with this General Order. The effort to develop required technical reports will vary depending on the system size and complexity and the needs of the specific technical report. The burden and cost of these reports are reasonable and consistent with the interest of the state in protecting water quality, which is the primary purpose of requiring the reports.

Water Code section 13383(a) authorizes the Water Boards to “establish monitoring, inspection, entry, reporting, and recordkeeping requirements… for any person who discharges, or proposes to discharge, to navigable waters, any person who introduces pollutants into a publicly owned treatment works, any person who owns or operates, or proposes to own or operate, a publicly owned treatment works or other treatment works treating domestic sewage, or any person who uses or disposes, or proposes to use or dispose, of sewage sludge.” Section 13383(b) continues, “the state board or the regional boards may require any person subject to this section to establish and maintain monitoring equipment or methods, including, where appropriate, biological monitoring methods, sample effluent as prescribed, and provide other information as may be reasonably required.”
Reporting of spills from privately owned sewer laterals and systems pursuant to section

5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) of this General Order is authorized by Water Code section 13225(c) and encouraged by the State Water Board, wherein a local agency may investigate and report on any technical factors involved in water quality control provided the burden including costs of such reports bears a reasonable relationship to the need for the report and the benefits to be obtained therefrom. The burden of reporting private spills under section 5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) is minimal and is outweighed by the benefit of providing Regional Water Boards an opportunity to respond to these spills ORDER 2022-0103-DWQ December 6, 2022
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when an Enrollee, which in many cases has a contractual relationship with the owner of the private system, has knowledge of the spills.

3.1.4. Water Board Authority to Prescribe General Waste Discharge Requirements Water Code section 13263(i) provides that the State Water Board may prescribe general waste discharge requirements for a category of discharges if the State Water Board finds or determines that:
• The discharges are produced by the same or similar operations; • The discharges involve the same or similar types of waste; • The discharges require the same or similar treatment standards; and • The discharges are more appropriately regulated under general waste discharge requirements than individual waste discharge requirements.

Since 2006, the State Water Board has been regulating over 1,100 publicly owned sanitary sewer systems (See section 3.1.5 (Previous Statewide General Waste Discharge Requirements) of this General Order). California also has a large unknown number of unregulated privately owned sanitary sewer systems. All waste conveyed in publicly owned and privately owned sanitary sewer systems (as defined in this General Order) is comprised of untreated or partially treated domestic waste and/or industrial waste. Generally, sanitary sewer systems are designed and operated to convey waste by gravity or under pressure; system-specific design elements and system-specific operations do not change the common nature of the waste, the common threat to public health, or the common impacts on water quality. Spills of waste from a sanitary sewer system prior to reaching the ultimate downstream treatment facility are unauthorized and enforceable by the State Water Board and/or a Regional Water Board. Therefore, spills from sanitary sewer systems are more appropriately regulated under general waste discharge requirements.

As specified in Water Code sections 13263(a) and 13241, the implementation of requirements set forth in this Order is for the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each Regional Water Board and take into account the environmental characteristics of sewer service areas and hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect water quality, costs associated with compliance with these requirements, the need for developing housing within California, and the need to protect sources of drinking water and other water supplies.

3.1.5. Previous Statewide General Waste Discharge Requirements On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ serving as Waste Discharge Requirements pursuant to Article 4, Chapter 4, Division 7 of the Water Code (commencing with section 13260) for inadvertent discharges to waters of the State. Order 2006-0003-DWQ prohibited discharges of untreated or partially treated sewage. Order 2006-0003-DWQ also required system-specific management, operation, and maintenance of publicly owned sewer systems greater than one mile in length.

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To decrease the impacts on human health and the environment caused by sewage spills, the previous Order required enrollees to develop a rehabilitation and replacement plan that identifies system deficiencies and prioritizes short-term and long-term rehabilitation actions. The previous Order also required enrollees to:

1. Maintain information that can be used to establish and prioritize appropriate Sewer System Management Plan activities; and

2. Implement a proactive approach to reduce spills.

The previous Order required Sewer System Management Plan elements for “the proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management.”
On July 30, 2013, the State Water Board amended General Order 2006-0003-DWQ with Order WQ 2013-0058-EXEC, Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.

Many enrollees of Order 2006-0003-DWQ have already implemented proactive measures to reduce sewage spills. Other enrollees, however, still need technical assistance and funding to improve sanitary sewer system operation and maintenance for the reduction of sewage spills.

3.1.6. Existing Memorandum of Agreement with California Water Environment Association
The California Water Environment Association is a nonprofit organization dedicated to providing water industry certifications, training, and networking opportunities. The Association’s Technical Certification Program provides accredited sanitary sewer system operator certification for collection system operators and maintenance workers.

On February 10, 2016, the State Water Board entered into a collaborative agreement with the Association titled Memorandum of Agreement Between the California State Water Resources Control Board and the California Water Environment Association - Training Regarding Requirements Set Forth in Statewide General Waste Discharge Requirements for Sanitary Sewer Systems. The Memorandum sets forth collaborative training necessary for regulated sanitary sewer system personnel to operate and maintain a well operating system and ensure full compliance with statewide sewer system regulations.

On March 15, 2018, the State Water Board and the California Water Environment Association amended the existing Memorandum of Agreement to include collaborative outreach and expand training needs associated with further updates to Water Board regulations for sanitary sewer systems. The State Water Board encourages further Agreement updates as necessary to support improved sewer system operations and the professionalism of collection system operators.

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3.2. General

3.2.1. Waters of the State
Waters of the State include any surface water or groundwater, including saline waters, within the boundaries of the state as defined in Water Code section 13050(e), and are inclusive of waters of the United States.

3.2.2. Sanitary Sewer System Spill Threats to Public Health and Beneficial Uses Sewage contains high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil and grease and other pollutants. Sewage spills may cause a public nuisance, particularly when sewage is discharged to areas with high public exposure such as streets and surface waters used for drinking, irrigation, fishing, recreation, or other public consumption or contact uses.

More specifically, sanitary sewer spills may:
• Adversely affect aquatic life and/or threaten water quality when reaching receiving waters;
• Inadvertently release trash, including plastics;
• Impair the recreational use and aesthetic enjoyment of surface waters by polluting surface water or groundwater;
• Threaten public health through direct public exposure to bacteria, viruses, intestinal parasites, and other microorganisms that can cause serious illness such as gastroenteritis, hepatitis, cryptosporidiosis, and giardiasis; • Negatively impact ecological receptors and biota within surface waters; and • Cause nuisance including odors, closure of beaches and recreational areas, and property damage.

Sanitary sewer system spills may pollute receiving waters and threaten beneficial uses of surface water and groundwater. Potentially threatened beneficial uses include, but are not limited to the following (with associated acronym representations as included in statewide water quality control plans and Regional Water Boards’ Basin Plans):
• Municipal and Domestic Supply (MUN)
• Water Contact Recreation (REC-1) and Non-Contact Water Recreation (REC-2) • Cold Freshwater Habitat (COLD)
• Warm Freshwater Habitat (WARM)
• Native American Culture (CUL)
• Wildlife Habitat (WILD)
• Rare, Threatened, or Endangered Species (RARE)
• Spawning, Reproduction, and/or Early Development (SPWN) • Wetland Habitat (WET)
• Agricultural Supply (AGR)
• Estuarine Habitat (EST)
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• Commercial and Sport Fishing (COMM)
• Subsistence Fishing (SUB)
• Tribal Tradition and Culture (CUL)
• Tribal Subsistence Fishing (T-SUB)
• Aquaculture (AQUA)
• Marine Habitat (MAR)
• Preservation of Biological Habitats of Special Significance (BIOL) • Migration of Aquatic Organisms (MIGR)
• Shellfish Harvesting (SHELL)
• Industrial Process Supply (PROC)
• Industrial Service Supply (IND)
• Hydropower Generation (POW)
• Navigation (NAV)
• Flood Peak Attenuation/Flood Water Storage (FLD)
• Water Quality Enhancement (WQE)
• Fresh Water Replenishment (FRSH)
• Groundwater Recharge (GWR)
• Inland Saline Water Habitat (SAL)

3.2.3. Proactive Sanitary Sewer System Management to Eliminate Spill Causes Finding 3 of the previous Order, 2006-0003-DWQ, states: “Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state.

There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO [sanitary sewer overflow].

A proactive approach that requires Enrollees to ensure a system-wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs.”
Many spills are preventable through proactive attention on sanitary sewer system management using the best practices and technologies available to address major causes of spills, including but not limited to:
• Blockages from sources including but not limited to:
o Fats, oils and grease;
o Tree roots;
o Rags, wipes and other paper, cloth and plastic products; and o Sediment and debris.
• Sewer system damage and exceedance of sewer system hydraulic capacity from identified system-specific environmental, and climate-change impacts, including but not limited to:

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o Sea level rise impacts including flooding, coastal erosion, seawater intrusion, tidal inundation and submerged lands;
o Increased surface water flows due to higher intensity rain events; o Flooding;
o Wildfires and wildfire induced impacts;
o Earthquake induced damage;
o Landslides; and
o Subsidence.
• Infrastructure deficiencies and failures, including but not limited to:
o Pump station mechanical failures;
o System age;
o Construction material failures;
o Manhole cover failures;
o Structural failures; and
o Lack of proper operation and maintenance.
• Insufficient system capacity (temporary or sustained), due to factors including but not limited to:
o Excessive and/or increased storm or groundwater inflow/infiltration; o Insufficient capacity due to population increase and/or new connections from industrial, commercial and other system users; and
o Stormwater capture projects utilizing a sanitary sewer system to convey stormwater to treatment facilities for reuse.
• Community impacts, including but not limited to:
o Power outages;
o Vandalism; and
o Contractor-caused or other third party-caused damages.

3.2.4. Underground Sanitary Sewer System Leakage
Portions of some sanitary sewer systems may leak, causing underground exfiltration (exiting) of sewage from the system. Exfiltrated sewage that remains in the underground infrastructure trench and/or the soil matrix, and that does not discharge into waters of the State (surface water or groundwater) may not threaten beneficial uses.

Underground exfiltrated sewage may threaten beneficial uses if discharged to waters of the State. Exfiltrated sewage that discharges to groundwater may impact beneficial uses of groundwater and pollute groundwater supply. Additionally, if in close proximity, exfiltrated sewage may enter into a compromised underground drainage conveyance system that discharges into a water of the United States, or into groundwater that is hydrologically connected to (feeds into) a water of the United States, thus potentially causing: (1) a Clean Water Act violation, (2) threat and impact to beneficial uses, and/or (3) surface water pollution.

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3.2.5. Proactive Sanitary Sewer System Management to Reduce Inflow and Infiltration Excessive inflow (stormwater entering) and infiltration (groundwater seepage entering) to sanitary sewer systems is preventable through proactive sewer system management using the best practices and technologies available. The efficiency of the downstream wastewater treatment processes is dependent on the performance of the sanitary sewer system. When the structural integrity of a sanitary sewer system deteriorates, high volumes of inflow and infiltration can enter the sewer system. High levels of inflow and infiltration increase the hydraulic load on the downstream treatment plant, which can reduce treatment efficiency, lead to bypassing a portion of the treatment process, cause illegal discharge of partially treated effluent, or in extreme situations make biological treatment facilities inoperable (e.g., wash out the biological organisms that treat the waste).

3.3. Water Quality Control Plans, Policies and Resolutions The nine Regional Water Boards have adopted region-specific water quality control plans (commonly referred to as Basin Plans) that designate beneficial uses, establish water quality objectives, and contain implementation programs and policies to achieve those objectives. The State Water Board has adopted statewide water quality control plans, policies and resolutions establishing statewide water quality objectives, implementation programs and initiatives.

3.3.1. State Water Board Antidegradation Policy
On October 28, 1968, the State Water Board adopted Resolution 68-16, titled Statement of Policy with Respect to Maintaining High Quality of Waters in California, which incorporates the federal antidegradation policy. Resolution 68-16 requires that existing water quality be maintained unless degradation is justified based on specific findings.

The continued prohibition of sewage discharges from sanitary sewer systems into waters of the State aligns with Resolution 68-16. A sewage discharge from sanitary sewers to waters of the State is prohibited by this Order. Therefore, this Order does not allow degradation of waters of the State. In addition, this Order: (1) further expands the existing prohibition of sewage discharges to include waters of the State, in addition to waters of the United States as provided in previous Order 2006-0003-DWQ, and (2) enhances the ability for Water Board enforcement of violations of the established prohibitions.

3.3.2. State Water Board Sources of Drinking Water Policy On May 19,1988, the State Water Board adopted Resolution 88-63 (amended on February 1, 2006), titled Sources of Drinking Water, establishing state policy that all waters of the State, with certain exceptions, are suitable or potentially suitable for municipal or domestic supply.

3.3.3. State Water Board Cost of Compliance Resolution
On September 24, 2013, the State Water Board adopted Resolution 2013-0029, titled Directing Actions in Response to Efforts by Stakeholders on Reducing Costs of ORDER 2022-0103-DWQ December 6, 2022
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Compliance While Maintaining Water Quality Protection. Through this resolution, the State Water Board committed to continued stakeholder engagement in identifying and implementing measures to reduce costs of compliance with regulatory orders while maintaining water quality protection and improving regulatory program outcomes.

3.3.4. State Water Board Human Right to Water Resolution On February 16, 2016, the State Water Board adopted Resolution 2016-0010, titled Adopting the Human Right to Water as a Core Value and Directing its Implementation in Water Board Programs and Activities, addressing the human right to water as a core value and directing Water Board programs to implement requirements to support safe drinking water for all Californians.

On November 16, 2021, the State Water Board adopted Resolution 2021-0050 titled Condemning Racism, Xenophobia, Bigotry, and Racial Injustice, and Strengthening Commitment to Racial Equity, Diversity, Inclusion, Access, and Anti-racism. Among other actions, through Resolution 2021-0050, the State Water Board, in summary as corresponding to this General Order, reaffirms its commitment to its Human Right to Water resolution, upholding that every human being in California deserves safe, clean, affordable, and accessible water for human consumption, cooking, and sanitation purposes. Resolution 2021-0050 provides the State Water Board commitment to:
• Protect public health and beneficial uses of waterbodies in all communities, including communities disproportionately burdened by wastes discharge of waste to land and surface water;
• Restore impaired surface waterbodies and degraded aquifers; and • Promote multi-benefit water quality projects.

Through Resolution 2021-0050, the State Water Board also commits to expanding implementation of its Climate Change Resolution to address the disproportionate effects of extreme hydrologic conditions and sea-level rise on Black, Indigenous, and people of color communities, prioritizing:
• The right to safe, clean, affordable, and accessible drinking water and sanitation; • Sustainable management and protection of local groundwater resources; • Healthy watersheds; and
• Access to surface waterbodies that support subsistence fishing.

On June 7, 2022, the State Water Board adopted a Resolution, titled Authorizing the Executive Director or Designee to Enter into One or More Multi-Year Contracts Up to a Combined Sum of $4,000,000 for a Statewide Wastewater Needs Assessment, supporting the equitable access to sanitation for all Californians and implementation of Resolutions 2016-0010 and 2021-0050.

This General Order supports the State Water Board priority in collecting a comprehensive set of data for California’s wastewater systems, including sanitary sewer systems. Data reported per the requirements of this Order will be used with data from other Water Boards’ programs, to further develop criteria and create a statewide risk ORDER 2022-0103-DWQ December 6, 2022
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framework to prioritize critical funding and infrastructure investments for California’s most vulnerable populations, including disadvantaged or severely disadvantaged communities with inadequate or failing sanitation systems and threatened access to healthy drinking water supplies.

3.3.5. State Water Board Open Data Resolution
On July 10, 2018, the State Water Board adopted Resolution 2018-0032, titled Adopting Principles of Open Data as a Core Value and Directing Programs and Activities to Implement Strategic Actions to Improve Data Accessibility and Associated Innovation, directing regulatory programs to assure all monitoring and reporting requirements support the State Water Boards’ Open Data Initiative.

3.3.6. State Water Board Response to Climate Change
On March 7, 2017, the State Water Board adopted Resolution 2017-0012, titled Comprehensive Response to Climate Change, requiring a proactive response to climate change in all California Water Board actions, with the intent to embed climate change consideration into all programs and activities.

3.4. California Environmental Quality Act
The adoption of this Order is an action to reissue general waste discharge requirements that is exempt from the California Environmental Quality Act (Public Resources Code section 21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment (Cal. Code Regs., Title 14, section 15308). In addition, the action to adopt this Order is exempt from CEQA pursuant to Cal. Code Regs., Title 14, section 15301, to the extent that it applies to existing sanitary sewer collection systems that constitute “existing facilities” as that term is used in sections 15301 and 15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.

3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders
The State Water Board, Division of Financial Assistance administers the implementation of the State Water Board financial assistance programs, per Board-adopted funding policies. Among other funding areas, the Division administers loan and grant funding for the planning and construction of wastewater and water recycling facilities per funding program-specific policies and guidelines. Applicants may apply for Clean Water State Revolving Fund low-interest loan, Small Community Wastewater grant funding assistance, and other funding available at the time of application, for some of the costs associated with complying with this General Order.

Funding applicants may obtain further information regarding current funding opportunities, and Division of Financial Assistance staff contact information at the following website: Financial Assistance Funding - Grants and Loans | California State Water Resources Control Board.
(https://www.waterboards.ca.gov/water_issues/programs/grants_loans/) ORDER 2022-0103-DWQ December 6, 2022
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Section 13477.6 of the Water Code authorizes the Small Community Grant Fund.

The Small Community Grant Fund allows the State Water Board to provide grant funding assistance to small, disadvantaged communities and small severely disadvantaged communities that may not otherwise be able to afford a loan or similar financing for projects to comply with requirements of this General Order. The State Water Board also considers loan forgiveness on a disadvantaged community-specific basis.

For disadvantaged communities’ wastewater needs, the State Water Board places priority on the funding of projects that address:
• Public health;
• Violations of waste discharge requirements and National Pollutant Discharge Elimination System (NPDES) permits;
• Providing sewer system service to existing septic tank owners; and • High priority public health and water quality concerns identified by a Regional Water Board.

3.6. Notification to Interested Parties
On January 31, 2022, the State Water Board notified interested parties and persons of its intent to reissue Sanitary Sewer Systems General Order 2006-0003-DWQ by issuing a draft General Order for a 60-day public comment period. State Water Board staff conducted extensive stakeholder outreach and encouraged public participation in the adoption process for this General Order. On March 15, 2022, the State Water Board held a public meeting to hear and consider oral public comments. The State Water Board considered all public comments prior to adopting this General Order.

THEREFORE, IT IS HEREBY ORDERED, that pursuant to Water Code sections 13263, 13267, and 13383 this General Order supersedes Order 2006-0003-DWQ, Order WQ 2013-0058-EXEC, and any amendments made to these Orders thereafter, except for enforcement purposes and to meet the provisions contained in Division 7 of the Water Code (commencing with section 13000) and regulations adopted thereunder, and the provisions of the Clean Water Act and regulations and guidelines adopted thereunder, the Enrollee shall comply with the requirements in this Order.

4. PROHIBITIONS

4.1 Discharge of Sewage from a Sanitary Sewer System
Any discharge from a sanitary sewer system that has the potential to discharge to surface waters of the State is prohibited unless it is promptly cleaned up and reported as required in this General Order.

4.2. Discharge of Sewage to Waters of the State
Any discharge from a sanitary sewer system, discharged directly or indirectly through a drainage conveyance system or other route, to waters of the State is prohibited.

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4.3. Discharge of Sewage Creating a Nuisance
Any discharge from a sanitary sewer system that creates a nuisance or condition of pollution as defined in Water Code section 13050(m) is prohibited.

5. SPECIFICATIONS

5.1. Designation of a Legally Responsible Official
The Enrollee shall designate a Legally Responsible Official that has authority to ensure the enrolled sanitary sewer system(s) complies with this Order, and is authorized to serve as a duly authorized representative. The Legally Responsible Official must have responsibility over management of the Enrollee’s entire sanitary sewer system, and must be authorized to make managerial decisions that govern the operation of the sanitary sewer system, including having the explicit or implicit duty of making major capital improvement recommendations to ensure long-term environmental compliance.

The Legally Responsible Official must have or have direct authority over individuals that:
• Possess a recognized degree or certificate related to operations and maintenance of sanitary sewer systems, and/or
• Have professional training and experience related to the management of sanitary sewer systems, demonstrated through extensive knowledge, training and experience.

For example, a sewer system superintendent or manager, an operations manager, a public utilities manager or director, or a district engineer may be designated as a Legally Responsible Official.

The Legally Responsible Official shall complete the electronic CIWQS “User Registration” form (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp). A Legally Responsible Official that represents multiple enrolled systems shall complete the electronic CIWQS “User Registration” form for each system.

The Enrollee shall submit any change to its Legally Responsible Official, and/or change in contact information, to the State Water Board within 30 calendar days of the change by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.

5.2. Sewer System Management Plan Development and Implementation To facilitate adequate local funding and management of its sanitary sewer system(s), the Enrollee shall develop and implement an updated Sewer System Management Plan.

The scale and complexity of the Sewer System Management Plan, and specific elements of the Plan, must match the size, scale and complexity of the Enrollee’s sanitary sewer system(s). The Sewer System Management Plan must address, at minimum, the required Plan elements in Attachment D (Sewer System Management Plan – Required Elements) of this General Order. To be effective, the Sewer System Management Plan must include procedures for the management, operation, and maintenance of the sanitary sewer system(s). The procedures must: (1) incorporate the ORDER 2022-0103-DWQ December 6, 2022
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prioritization of system repairs and maintenance to proactively prevent spills, and (2) address the implementation of current standard industry practices through available equipment, technologies, and strategies.

For an existing Enrollee under Order 2006-0003-DWQ that has certified its Continuation of Existing Regulatory Coverage, per section 2.1 (Requirements for Continuation of Existing Regulatory Coverage) of this General Order:

Within six (6) months of the Adoption Date of this General Order:
• The Legally Responsible Official shall upload the Enrollee’s existing Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.

For a new Enrollee:

Within twelve (12) months of the Application for Enrollment approval date:
• The governing entity of the new Enrollee shall approve its Sewer System Management Plan; and
• The Legally Responsible Official shall certify and upload its Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.

5.3. Certification of Sewer System Management Plan and Plan Updates The Legally Responsible Official shall certify and upload its Sewer System Management Plan and all subsequent updates to the online CIWQS Sanitary Sewer System Database.

5.4. Sewer System Management Plan Audits
The Enrollee shall conduct an internal audit of its Sewer System Management Plan, and implementation of its Plan, at a minimum frequency of once every three years. The audit must be conducted for the period after the end of the Enrollee’s last required audit period. Within six months after the end of the required 3-year audit period, the Legally Responsible Official shall submit an audit report into the online CIWQS Sanitary Sewer System Database per the requirements in section 3.10 (Sewer System Management Plan Audit Reporting Requirements) of Attachment E1 of this General Order.

Audit reports submitted to the CIWQS Sanitary Sewer System Database will be viewable only to Water Boards staff.

The internal audit shall be appropriately scaled to the size of the system(s) and the number of spills. The Enrollee’s sewer system operators must be involved in completing the audit. At minimum, the audit must:
• Evaluate the implementation and effectiveness of the Enrollee’s Sewer System Management Plan in preventing spills;
• Evaluate the Enrollee’s compliance with this General Order; • Identify Sewer System Management Plan deficiencies in addressing ongoing spills and discharges to waters of the State; and
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• Identify necessary modifications to the Sewer System Management Plan to correct deficiencies.

The Enrollee shall submit a complete audit report that includes:
• Audit findings and recommended corrective actions;
• A statement that sewer system operators’ input on the audit findings has been considered; and
• A proposed schedule for the Enrollee to address the identified deficiencies.

A new Enrollee of this General Order (that did not have a sanitary sewer system enrolled in the previous State Water Board Order 2006-0003-DWQ) shall conduct its first internal Sewer System Management Plan audit for the time period between the date of submittal of its certified Sewer System Management Plan and the third subsequent December 31st date. The audit report must be submitted into the online CIWQS Sanitary Sewer System Database by July 1 of the following calendar year.

See the following tables for clarification:

Initial Audit Period and Audit Due Date for New Enrollees Audit Period Audit Due Date
Certified Sewer System Management
Plan Submittal Date July 1st date after
audit periodNew Enrollee through
the third subsequent December 31st date
Certified Sewer System Management
Plan Submittal Date of August 2, 2025
Example July 1, 2028
Audit Period of August 2, 2025 through
December 31, 2027
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Initial Audit Period for Transition from 2-Year Audit Required in Previous Order 2006-0003-DWQ to 3-Year Audit Required in this General Order Audit Period Audit Due Date
An Enrollee
previously
regulated by Order
2006-003-DWQ
Within six months
after end of 3-year
Audit Period
A 3-year period starting from the end of
last required 2-year Audit Period
Last required Audit Period start date of
August 2, 2021;
Example February 1, 2025
Audit Period of August 2, 2021 through
August 1, 2024
Three-Year Ongoing Audit Period
Audit Period Audit Due Date
Within six months
after end of 3-year
Audit Period
A 3-year period starting from the end of
last required Audit PeriodEach Enrollee

5.5. Six-Year Sewer System Management Plan Update
At a minimum, the Enrollee shall update its Sewer System Management Plan every six (6) years after the date of its last Plan Update due date. (For an Enrollee previously regulated by Order 2006-0003-DWQ, the six-year period shall commence on the due date identified in section 3.11 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this Order. The Updated Sewer System Management Plan must include:
• Elements required in Attachment D (Sewer System Management Plan – Required Elements) of this Order;
• Summary of revisions included in the Plan update based on internal audit findings; and
• Other sewer system management-related changes.

The Enrollee’s governing entity shall approve the updated Plan. The Legally Responsible Official shall upload and certify the approved updated Plan in the online CIWQS Sanitary Sewer System Database in accordance with section 3.11 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order. During the time period in between Plan updates, the Enrollee shall continuously document changes to its Sewer System Management Plan in a change log attached to the Plan.

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5.6. System Resilience
The Enrollee shall include and implement system-specific procedures in its Sewer System Management Plan to proactively prioritize: (1) operation and maintenance, (2) condition assessments, and (3) repair and rehabilitation, to address ongoing system resilience, as specified in Attachment D (Sewer System Management Plan – Required Elements) of this General Order.

5.7. Allocation of Resources
The Enrollee shall:
• Establish and maintain a means to manage all necessary revenues and expenditures related to the sanitary sewer system; and
• Allocate the necessary resources to its sewer system management program for:
o Compliance with this General Order,
o Full implementation of its updated Sewer System Management Plan, o System operation, maintenance, and repair, and
o Spill responses.

5.8. Designation of Data Submitters
The Legally Responsible Official may designate one or more individuals as a Data Submitter for reporting of spill data. The Legally Responsible Official shall authorize the designation of Data Submitter(s) through the online CIWQS database (https://ciwqs.waterboards.ca.gov) prior to the individuals establishing a CIWQS user account (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp) and entering spill data into the online CIWQS Sanitary Sewer System Database.

The Legally Responsible Official shall submit any change to its Data Submitter(s), and/or change in Data Submitter contact information, to the State Water Board within 30 calendar days of the change, by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.

5.9. Reporting Certification
The Legally Responsible Official shall electronically certify, on the Enrollee’s behalf, all applications, reports, the Sewer System Management Plan(s) and corresponding updates, and other information submitted electronically into the online CIWQS Sanitary Sewer System Database, as follows:
“I certify under penalty of perjury under the laws of the State of California that the electronically submitted information was prepared under my direction or supervision.

Based on my inquiry of the person(s) directly responsible for gathering the information, to the best of my knowledge and belief, the information submitted is true, accurate, and complete, and complies with the Statewide Sanitary Sewer Systems General Order.

I am aware that there are significant penalties for submitting false information.” ORDER 2022-0103-DWQ December 6, 2022
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Hardcopy submittals to the State Water Board must be accompanied by the above certification statement.

5.10. System Capacity
The Enrollee shall maintain the system capacity necessary to convey: (1) base flows during dry weather conditions, and (2) wet weather peak flows consistent with designated local historic storms. Design storms must take into account system-specific stormwater contributions via inflow and infiltration, and location-specific depth of groundwater and storm frequencies. The Enrollee shall implement capital improvements to provide adequate hydraulic capacity to:
• Meet or exceed the design criteria as defined in the Enrollee’s System Evaluation and Capacity Assurance element of its Sewer System Management Plan; and • Prevent system capacity-related spills, and adverse impacts to the treatment efficiency of downstream wastewater treatment facilities.

5.11. System Performance Analysis
The Enrollee shall include a running 10-year system performance analysis in its Annual Report. The analysis must include two CIWQS-generated graphs presenting the following information:

Graph 1 – Total Spill Volume per Year:

X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total spill volume, per Spill Category, for each calendar year.

Graph 2 – Total Number of Spills per Year:

X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total number of spills, per Spill Category, for each calendar year.

The current calendar year is the calendar year covered in the Annual Report.

The Enrollee shall generate the graphs in CIWQS, using the existing data in the online CIWQS Sanitary Sewer System Database at the following graph generation link:
(https://ciwqs.waterboards.ca.gov/ciwqs/readOnly/PublicReportSSOServlet?reportActio n=criteria&reportId=sso_operation_report).

5.12. Spill Emergency Response Plan and Remedial Actions For Existing Enrollees (with regulatory coverage under Order 2006-0003-DWQ):

Within six (6) months of the Adoption Date of this General Order, the Enrollee shall update and implement its Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order.

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For New Enrollees:

Within six (6) months of the Application for Enrollment approval date, the Enrollee shall develop and implement a Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order.

The Enrollee shall certify, in its Annual Report, that its Spill Emergency Response Plan is up to date.

The Spill Emergency Response Plan shall include measures to protect public health and the environment. The Enrollee shall respond to spills from its system(s) in a timely manner that minimizes water quality impacts and nuisance by:
• Immediately stopping the spill and preventing/minimizing a discharge to waters of the State;
• Intercepting sewage flows to prevent/minimize spill volume discharged into waters of the State;
• Thoroughly recovering, cleaning up and disposing of sewage and wash down water; and
• Cleaning publicly accessible areas while preventing toxic discharges to waters of the State.

5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements The Enrollee shall comply with notification, monitoring, reporting, and recordkeeping requirements in Attachment E1 of this General Order.

5.13.1. Spill Categories
Individual spill notification, monitoring and reporting must be in accordance with the following spill categories:
• Category 1 Spill
A Category 1 spill is a spill of any volume of sewage from or caused by a sanitary sewer system regulated under this General Order that results in a discharge to:
o A surface water, including a surface water body that contains no flow or volume of water; or
o A drainage conveyance system that discharges to surface waters when the sewage is not fully captured and returned to the sanitary sewer system or disposed of properly.

Any spill volume not recovered from a drainage conveyance system is considered a discharge to surface water, unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility.

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A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section

3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
• Category 2 Spill
A Category 2 spill is a spill of 1,000 gallons or greater, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.

A spill of 1,000 gallons or greater that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system, is a Category 2 spill. • Category 3 Spill
A Category 3 spill is a spill of equal to or greater than 50 gallons and less than 1,000 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.

A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill.
• Category 4 Spill
A Category 4 spill is a spill of less than 50 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.

A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 4 spill.

5.13.2. Annual Report
The Enrollee shall submit an Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.

For new Enrollees: Within 30 days of obtaining a CIWQS account, a new Enrollee shall submit its initial Annual Report, as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.

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5.14. Electronic Sanitary Sewer System Service Area Boundary Map For continuing enrollees, starting on July 1, 2025, and no later than December 31, 2025:

For new enrollees – no earlier than July 1, 2025, or within 12 months of the Application for Enrollment approval date, whichever date is later:

The Legally Responsible Official shall submit, to the State Water Board, geospatial data detailing the locations of the Enrollee’s sanitary sewer system service area boundary, per the required content and specifications in section 3.8 (Electronic Sanitary Sewer System Service Area Boundary Map) of Attachment E1 of this General Order, for each system identified by a WDID number.

An Enrollee of a disadvantaged community that may need assistance developing an electronic map to comply with this requirement, may contact State Water Board staff for assistance at [email protected].

5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems
Within 24 hours of becoming aware of a spill (as described below) from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to report the following observations to the online CIWQS Sanitary Sewer System Database at the following link:
https://ciwqs.waterboards.ca.gov:
• A spill equal or greater than 1,000 gallons that discharges (or has a potential to discharge) to a water of the State, or a drainage conveyance system that discharges to waters of the State; or
• Any volume of sewage that discharges (or has a potential to discharge) to surface waters.

In the CIWQS module, the Enrollee is encouraged to identify:
• Time of observation;
• Description of general spill location (for example, street name and cross street names);
• Estimated volume of spill;
• If known, general description of spill destination (for example, flowing into drainage channel, flowing directly into a creek, etc.); and
• If known, name of private system owner/operator.

The CIWQS database will make the name and contact information of the entity voluntarily reporting a private spill, accessible to State and Regional Water Board staff only. The CIWQS database will only make information regarding the actual spill, accessible to the public.

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5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services
Upon observing or acquiring knowledge of any of the following from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to notify the California Office of Emergency Services (as provided by Health and Safety Code section 5410 et. seq. and Water Code section 13271), or inform the responsible party that State law requires such notification to the Office of Emergency Services by any person that causes or allows a sewage discharge to waters of the State:
• A spill equal to 1,000 gallons or more that discharges (or has a potential to discharge) to waters of the State, or a drainage conveyance system that discharges to waters of the State; or
• A spill of any volume to surface waters.

5.17. Unintended Failure to Report
If an Enrollee becomes aware that they unintentionally failed to submit relevant facts in any report required in this General Order, the Enrollee shall promptly notify Regional Water Board and State Water Board staff. Regional Water Board contact information is included in Attachment F of this Order. State Water Board staff shall be contacted by email at [email protected] for assistance in formally amending the corresponding report(s) in the online CIWQS Sanitary Sewer System Database.

5.18. Duty to Report to Water Boards
In accordance with Water Code section 13267 and/or section 13383, upon request by the State Water Board Executive Director (or designee) or a Regional Water Board Executive Officer (or designee), the Enrollee shall provide the requested information which the State or Regional Water Board deems necessary to determine compliance with this General Order.

5.19. Operation and Maintenance
To prevent discharges to the environment, the Enrollee shall maintain in good working order, and operate as designed, any facility or treatment and control system designed to contain sewage and convey it to a treatment plant.

6. PROVISIONS

6.1. Enforcement Provisions
The following enforcement provisions are based on existing federal and state regulations, laws and policies, including the federal Clean Water Act, the state Water Code and the State Water Board Enforcement Policy.

6.1.1. Enforceability of Clean Water Act and Water Code Violations Noncompliance with requirements of this General Order or discharging sewage without enrolling in this General Order constitutes a violation of the Water Code and a potential ORDER 2022-0103-DWQ December 6, 2022
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violation of the Clean Water Act and is grounds for an enforcement action by the State Water Board or the applicable Regional Water Board. Failure to comply with the notification, monitoring, inspection, entry, reporting, and recordkeeping requirements may subject the Enrollee to administrative civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. Discharging waste not in compliance with the requirements of this General Order or the Clean Water Act may subject the Enrollee to administrative civil liabilities up to $10,000 a day per violation and additional liability up to $10 per gallon of discharge not cleaned up after the first 1,000 gallons of discharge; up to $5,000 a day per violation pursuant to Water Code section 13350 or up to $20 per gallon of waste discharged; or referral to the Attorney General for judicial civil enforcement.

6.1.2. Monetary Penalties
The Water Code provides the State and Regional Water Boards the authority to pursue formal enforcement actions, including imposing administrative liability and civil monetary penalties, for non-compliance with the requirements of this General Order and violations of the Clean Water Act.

6.1.3. Falsifying or Failure to Report
The Water Code provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this General Order, or falsifying any information provided in the technical or monitoring reports is subject to administrative liability and civil monetary penalties. Any person who knowingly fails or refuses to furnish technical or monitoring program reports or falsifies any information provided in reports required by this General Order is subject to criminal penalties.

6.1.4. Severability of General Order
The provisions of this General Order are severable; if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances and the remainder of this Order shall not be affected thereby.

6.1.5. Indirect Discharges
In the event that a spill enters into a drainage conveyance system, the Enrollee shall take all feasible steps to prevent discharge of sewage into waters of the State by blocking or redirecting the flow in the drainage conveyance system, removing the sewage from the drainage conveyance system, and cleaning the system in a manner that does not inadvertently impact beneficial uses of the receiving water body.

6.1.6. Water Boards’ Considerations for Discretionary Enforcement Consistent with the State Water Board Enforcement Policy, when considering Water Code section 13327 factors, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to contain, control, clean up, and mitigate spills. In assessing the factors, the State Water Board or the applicable Regional Water Board will consider:

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• The Enrollee’s compliance with this General Order with a focus on compliance with reporting requirements;
• The Enrollee’s provision of adequate funding to implement the requirements of this General Order;
• The Enrollee’s compliance with providing a complete and updated Sewer System Management Plan;
• The Enrollee’s compliance with implementing its Sewer System Management Plan; • The overall effectiveness of the Enrollee’s Sewer System Management Plan with respect to:
o System management, operation, and maintenance,
o Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent spills (e.g. adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow, etc.),
o Preventive maintenance (including cleaning, root grinding, and fats, oils, and grease control) and source control measures,
o Implementation of backup equipment,
o Inflow and infiltration prevention and control,
o Appropriate sanitary sewer system capacity to prevent spills, and o The Enrollee’s responsiveness to stop and mitigate the impact of the discharge; • The Enrollee’s compliance with identifying the cause of the spill; • The Enrollee’s use of available information and observations to accurately estimate the spill volume and identify the affected or potentially affected receiving waters; • The Enrollee’s thoroughness of cleaning up sewage in drainage conveyance systems after the spill(s);
• The Enrollee’s use of water quality and biological monitoring and assessment to determine the short-term and long-term impacts to beneficial uses and the environment;
• The Enrollee’s follow up actions to improve system performance; • The Enrollee’s implementation of feasible alternatives to prevent spills, such as:
o Use of temporary storage or waste retention,
o Reduction of system inflow and infiltration,
o Collection and hauling of waste to a treatment facility, o Prevention of and/ or containment of spills due to a design storm event identified in the Enrollee’s Sewer System Management Plan,
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o Implementation of available equipment, technologies, strategies, and recommended industry practices for maintaining and managing sewer systems to prevent spills, and contain and eliminate discharges to waters of the State; and • The spill duration and factors beyond the reasonable control of the Enrollee causing the event.

6.1.7. Enforcement Discretion Based on Reporting Compliance Consistent with the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to comply with spill reporting requirements when determining compliance with Water Code section 13267 and section 13383. When assessing Water Code section 13227 factors, the State Water Board or the applicable Regional Water Board will consider:
• The Enrollee’s diligence to comply with all reporting requirements in this General Order;
• The use of best available information for the Enrollee’s reporting of spill start date and start time in which the release of sewage from the sanitary sewer system initiated;
• The Enrollee’s reporting of spill end date, and end time to be the date and time in which the release of sewage from the sanitary sewer system was stopped; • The Enrollee’s diligence to accurately estimate and report spill volumes; • The Enrollee’s subsequent verification and/or updates to initial Draft Spill Reports in accordance with this General Order; and
• The Enrollee’s timely certification of required spill reports.

Consistent with Water Code section 13267 and section 13383, the State Water Board or a Regional Water Board may require an Enrollee to report the results of a condition assessment of a specified portion of the Enrollee’s sanitary sewer system.

6.2. Other Regional Water Board Orders
It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with federal and state regulations. This Order will not be interpreted or applied:
• In a manner inconsistent with the federal Clean Water Act; • To authorize a spill or discharge that is illegal under either the Clean Water Act, the Water Code, and/or an applicable Basin Plan prohibition or water quality standard; • To prohibit a Regional Water Board from issuing an individual National Pollutant Discharge Elimination System (NPDES) permit or individual waste discharge requirements superseding an Enrollee’s regulatory coverage under this General Order for a sanitary sewer system authorized under the Clean Water Act or Water Code;
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• To supersede any more specific or more stringent waste discharge requirements or enforcement orders issued by a Regional Water Board; or • To supersede any more specific or more stringent state or federal requirements in existing regulation, an administrative/judicial order, or Consent Decree.

6.3. Sewer System Management Plan Availability
The Enrollee’s updated Sewer System Management Plan must be maintained for public inspection at the Enrollee’s offices and facilities and must be available to the public through CIWQS and/or on the Enrollee’s website, in accordance with section 3.8 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.

6.4. Entry and Inspection

6.4.1. Entry and Availability of Information
The Enrollee shall allow State and Regional Water Board staff, upon presentation of credentials and other documents as may be required by law, to:
• Enter upon the Enrollee’s premises where a regulated facility or activity is located or conducted, or where records are kept under the requirements of this General Order; • Have access to and reproduce any records required to be maintained by this General Order;
• Inspect any facility and/or equipment (including monitoring and control equipment), practices, or operations required in this General Order; and • Sample or monitor substances or parameters for assuring compliance with this General Order, or as otherwise authorized by the Water Code.

6.4.2. Pre-Inspection Questionnaire
The Enrollee shall provide pre-inspection information to State and Regional Water Board staff through the completion of a Pre-Inspection Questionnaire provided by Water Board staff.

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ATTACHMENT A - DEFINITIONS
Annual Report
An Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) is a mandatory report in which the Enrollee provides a calendar-year update of its efforts to prevent spills.

Basin Plan
A Basin Plan is a water quality control plan specific to a Regional Water Quality Control Board (Regional Water Board), that serves as regulations to: (1) define and designate beneficial uses of surface and groundwaters, (2) establish water quality objectives for protection of beneficial uses, and (3) provide implementation measures.

Beneficial Uses
The term “Beneficial Uses” is a Water Code term, defined as the uses of the waters of the State that may be protected against water quality degradation. Examples of beneficial uses include but are not limited to, municipal, domestic, agricultural and industrial supply; power generation; recreation; aesthetic enjoyment; navigation; and preservation and enhancement of fish, wildlife, and other aquatic resources or preserves.

California Integrated Water Quality System (CIWQS)
CIWQS is the statewide database that provides for mandatory electronic reporting as required in State and Regional Water Board-issued waste discharge requirements.

Data Submitter
A Data Submitter is an individual designated and authorized by the Enrollee’s Legally Responsible Official to enter spill data into the online CIWQS Sanitary Sewer System Database. A Data Submitter does not have the authority of a Legally Responsible Official to certify reporting entered into the online CIWQS Sanitary Sewer System Database.

Disadvantaged Community
A disadvantaged community is a community with a median household income of less than eighty percent (80%) of the statewide annual median household income.

For the purpose of this General Order, there is no differentiation between a small and large disadvantaged community.

Drainage Conveyance System
A drainage conveyance system is a publicly- or privately-owned separate storm sewer system, including but not limited to drainage canals, channels, pipelines, pump stations, detention basins, infiltration basins/facilities, or other facilities constructed to transport stormwater and non-stormwater flows.

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ Enrollee
An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
• greater than one (1) mile in length (each individual sanitary sewer system); • one mile or less in length where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order, or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.

Environmentally Sensitive Area
An environmentally sensitive area is a designated agricultural and/or wildlife area identified to need special natural landscape protection due to its wildlife or historical value.

Exfiltration
Exfiltration is the underground exiting of sewage from a sanitary sewer system through cracks, offset or separated joints, or failed infrastructure due to corrosion or other factors.

Flood Control Channel
A flood control channel is a channel used to convey stormwater and non-stormwater flows through and from areas for flood management purposes.

Governing Entity
A governing entity includes but is not limited to the following:
• A publicly elected governing board, council, or commission of a municipal agency; • A Department or Division director of a federal or state agency that is not governed by a board;
• A governing board or commission of an organization or association; and • A private system owner/manager that is not governed by a board.

Hydrologically Connected
Two waterbodies are hydrologically connected when one waterbody flows, or has the potential to flow, into the other waterbody. For the purpose of this General Order, groundwater is hydrologically connected to a surface water when the
groundwater feeds into the surface water. (The surface
waterbody in this example is termed a gaining stream as it gains flow from surrounding groundwater.)
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ Lateral (including Lower and Upper Lateral)
A lateral is an underground segment of smaller diameter pipe that transports sewage from a customer’s building or property (residential, commercial, or industrial) to the Enrollee’s main sewer line in a street or easement. Upper and lower lateral boundary definitions are subject to local jurisdictional codes and ordinances, or private system ownership.

A lower lateral is the portion of the lateral located between the sanitary sewer system main, and either the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations.

An upper lateral is the portion of the lateral from the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations, to the building or property.

Legally Responsible Official
A Legally Responsible Official is an official representative, designated by the Enrollee, with authority to sign and certify submitted information and documents required by this General Order.

Nuisance
For the purpose of this General Order, a nuisance, as defined in Water Code section 13050(m), is anything that meets all of the following requirements:
• Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property; • Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal; and
• Occurs during, or as a result of, the treatment or disposal of wastes.

Private Sewer Lateral
A private sewer lateral is the privately-owned lateral that transports sewage from private property(ies) into a sanitary sewer system.

Private Sanitary Sewer System
A private sanitary sewer system is a sanitary sewer system of any size that is owned and/or operated by a private individual, company, corporation, or organization. A private sanitary sewer system may or may not connect into a publicly owned sanitary sewer system.

Potential to Discharge, Potential Discharge
Potential to Discharge, or Potential Discharge, means any exiting of sewage from a sanitary sewer system which can reasonably be expected to discharge into a water of the State based on the size of the sewage spill, proximity to a drainage conveyance system, and the nature of the surrounding environment.

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ Receiving Water
A receiving water is a water of the State that receives a discharge of waste.

Resilience
Resilience is the ability to recover from or adjust to adversity or change, and grow from disruptions. Resilience can be built through planning, preparing for, mitigating, and adapting to changing conditions.

Sanitary Sewer System
A sanitary sewer system is a system that is designed to convey sewage, including but not limited to, pipes, manholes, pump stations, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks, including:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.

For purpose of this Order, sanitary sewer systems include only systems owned and/or operated by the Enrollee.

Satellite Sewer System
A satellite sewer system is a portion of a sanitary sewer system owned or operated by a different owner than the owner of the downstream wastewater treatment facility ultimately treating the sewage.

Sewer System Management Plan
A sewer system management plan is a living document an Enrollee develops and implements to effectively manage its sanitary sewer system(s) in accordance with this General Order.

Sewage
Sewage, and its associated wastewater, is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.

Spill
A spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Exfiltration of sewage is not considered to be a spill under this General Order if the exfiltrated sewage remains in the subsurface and does not reach a surface water of the State.

Training
Training is in-house or external education and guidance needed that provides the knowledge, skills, and abilities to comply with this General Order.

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ Wash Down Water
Wash down water is water used to clean a spill area.

Waste
Waste, as defined in Water Code section 13050(d), includes sewage and any and all other waste substances, liquid, solid, gaseous, or radioactive, associated with human habitation, or of human or animal origin, or from any producing, manufacturing, or processing operation, including waste placed within containers of whatever nature prior to, and for purposes of, disposal.

Waste Discharge Identification Number (WDID)
A waste discharge identification number (WDID) identifies each individual sanitary sewer system enrolled under this General Order. A WDID number is assigned to each enrolled system upon an Enrollee’s approved regulatory coverage.

Waters of the State
Waters of the State are surface waters or groundwater within boundaries of the state as defined in Water Code section 13050(e), in which the State and Regional Water Boards have authority to protect beneficial uses. Waters of the State include, but are not limited to, groundwater aquifers, surface waters, saline waters, natural washes and pools, wetlands, sloughs, and estuaries, regardless of flow or whether water exists during dry conditions.

Waters of the State include waters of the United States.

Waters of the United States
Waters of the United States are surface waters or waterbodies that are subject to federal jurisdiction in accordance with the Clean Water Act.

Water Quality Objective
A water quality objective is the limit or maximum amount of pollutant, waste constituent or characteristic, or parameter level established in statewide water quality control plans and Regional Water Boards’ Basin Plans, for the reasonable protection of beneficial uses of surface waters and groundwater and the prevention of nuisance.

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT B – APPLICATION FOR ENROLLMENT

1. Enrollment Status: (Mark only one item)
☐ New Enrollee
☐ New Enrollee with previous regulatory coverage under Order 2006-0003-DWQ (that failed to certify continuation of coverage in CIWQS per Order 2022-XXXX-DWQ) Existing WDID Number: __________________________________________________

2. Applicant Information:

Legally Responsible Official Submitting Application
First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ System Owner/Operator Name: ______________________________________________ Mailing Address:________________________________________________________ City, State, Zip:_________________________________________________________ County:_______________________________________________________________ Sanitary Sewer System Name: ____________________________________________ Regional Water Quality Control Board(s): ____________________________________ Signature and Date: _____________________________________________________

3. Applicant Type (Check one):
☐ City ☐ County ☐ State ☐ Federal ☐ Special District
☐ Private ☐ Other Non-governmental Entity☐ Government Combination

4. Wastewater Treatment Plant Receiving Sanitary Sewer System Waste:

Wastewater Treatment Plant Permittee:________________________________________ WDID No.: ______________________________________________________________ ATTACHMENT B – APPLICATION FOR ENROLLMENT December 6, 2022 B - 1
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5. Billing Information
Billing Address: ___________________________________________________________ City, State, Zip: ___________________________________________________________ Billing Contact Person and Title: ______________________________________________ Phone and Email Address: __________________________________________________

6. Application Fee:

The application fee, as required by Water Code section 13260, is based on the daily population served by the sanitary sewer system. See updated Fee Schedule. (https://www.waterboards.ca.gov/resources/fees/water_quality/) Check one of the following and enter fee amount:
☐ Population Served < 50,000 – Total Fee submitted: $ ___________ ☐ Population Served ≥ 50,000 – Total Fee submitted: $ ___________ Make the fee payment payable to the State Water Resources Control Board and mail the complete application package to:

State Water Resources Control Board, Accounting Office
P. O. Box 1888
Sacramento, CA 95812-1888
Attention: Statewide Sanitary Sewer System Program

7. Application Submittal Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge and belief, the information in the submitted application package is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fines and imprisonment.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ

ATTACHMENT C - NOTICE OF TERMINATION

1. Enrollee Information
Enrollee Name: ___________________________________________________________ WDID No:________________________________________________________________ Legally Responsible Official Requesting Termination of Coverage: ___________________ First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ Mailing Address: __________________________________________________________ City, State, Zip: ___________________________________________________________ County: _________________________________________________________________ Sanitary Sewer System Name(s) or Unique Identifier(s): ___________________________ Regional Water Quality Control Board(s): _______________________________________ Signature and Date:________________________________________________________

2. Basis of Termination
Explanation of termination, including subsequent regulatory coverage and subsequent owner/operator of enrolled sanitary sewer system, as applicable:
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ATTACHMENT C – NOTICE OF TERMINATION December 6, 2022
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3. Regulatory Coverage Termination Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge: 1) the sanitary sewer system I officially represent is not required to be regulated under the Statewide Waste Discharge Requirements for Sanitary Sewer Systems Order 2022-XXXX-DWQ, and 2) the information submitted in this Notice of Termination is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine or imprisonment. Additionally, I understand that the submittal of this Notice of Termination does not release sanitary sewer system agencies from liability for any violations of the Clean Water Act.

Print Name: ______________________________________________________________ Title: ___________________________________________________________________ Signature: __________________________________________Date: ________________ For State Water Board Use Only
☐ Approved for Termination ☐ Denied and Returned to Enrollee Deputy Director of Water Quality Signature: _____________________________________ Date: ____________________Notice of Termination Effective Date: __________________ ATTACHMENT C – NOTICE OF TERMINATION December 6, 2022
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS Table of Contents

1. Sewer System Management Plan Goal And Introduction ............................................D-2

1.1. Regulatory Context ...........................................................................................D-2

1.2. Sewer System Management Plan Update Schedule.........................................D-3

1.3. Sewer System Asset Overview .........................................................................D-3

2. 3.

4. Organization ................................................................................................................D-3 Legal Authority.............................................................................................................D-4 Operation And Maintenance Program..........................................................................D-4

4.1. Updated Map of Sanitary Sewer System ..........................................................D-4

4.2. Preventive Operation and Maintenance Activities.............................................D-4

4.3. Training .............................................................................................................D-5

4.4. Equipment Inventory .........................................................................................D-5

5. Design And Performance Provisions ...........................................................................D-5

5.1. Updated Design Criteria and Construction Standards and Specifications.........D-5

5.2. Procedures and Standards................................................................................D-5

6. 7.

8. Spill Emergency Response Plan..................................................................................D-6 Sewer Pipe Blockage Control Program........................................................................D-7 System Evaluation, Capacity Assurance and Capital Improvements...........................D-7

8.1 System Evaluation and Condition Assessment.................................................D-7

8.2. Capacity Assessment and Design Criteria ........................................................D-8

8.3. Prioritization of Corrective Action ......................................................................D-9

8.4. Capital Improvement Plan.................................................................................D-9

9. Monitoring, Measurement and Program Modifications.................................................D-9 Internal Audits............................................................................................................D-10 Communication Program ...........................................................................................D-10

10. 11.

ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN

REQUIRED ELEMENTS
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS A Sewer System Management Plan (Plan) is a living planning document that documents ongoing local sewer system management program activities, procedures, and decision-making – at the scale necessary to address the size and complexity of the subject sanitary sewer system(s). This Plan may incorporate other programs and other plans by reference, to address short-term and long-term system resilience through:
• Proactive planning and decision-making;
• Local government ordinances;
• Updated operations and maintenance activities and procedures; • Implementation of capital improvements;
• Sufficient local budget to support staff resources, contractors, equipment, and training; and • Updated training of staff and contractors.

The Enrollee’s development, update, and implementation of a Sewer System Management Plan addressing the requirements of this Attachment is an enforceable component of this General Order. As specified in Provision 6.1 (Enforcement Provisions) of this General Order, consistent with the Water Code and the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts in implementing an effective Sewer System Management Plan to prevent, contain, control, and mitigate spills when considering Water Code section 13327 factors to determine necessary enforcement of this General Order.

This Attachment includes the following required elements that the Enrollee shall address in its Plan and subsequent updates. The Enrollee shall identify any requirement in this Attachment that is not applicable to the Enrollee’s sewer system and shall explain in its Plan why the requirement is not applicable.

1. SEWER SYSTEM MANAGEMENT PLAN GOAL AND INTRODUCTION
The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.

The Plan must include a narrative Introduction section that discusses the following items:

1.1. Regulatory Context
The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates.

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1.2. Sewer System Management Plan Update Schedule
The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.

1.3. Sewer System Asset Overview
The Plan Introduction section must provide a description of the Enrollee-owned assets and service area, including but not limited to:
• Location, including county(ies);
• Service area boundary;
• Population and community served;
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; • Structures diverting stormwater to the sewer system;
• Data management systems;
• Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals;
• Estimated number or percent of residential, commercial, and industrial service connections; and
• Unique service boundary conditions and challenge(s).

Additionally, the Plan Introduction section must provide reference to the Enrollee’s up- to-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.

2. ORGANIZATION
The Plan must identify organizational staffing responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Official as required in section 5.1 (Designation of a Legally Responsible Official) of this General Order; • The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific Sewer System Management Plan elements;
• Organizational lines of authority; and
• Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ health officer, county environmental health agency, and State Office of Emergency Services.)

3. LEGAL AUTHORITY
The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages;
• Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; • Require that sewer system components and connections be properly designed and constructed;
• Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

4. OPERATION AND MAINTENANCE PROGRAM
The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.

4.1. Updated Map of Sanitary Sewer System
An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.

4.2. Preventive Operation and Maintenance Activities
A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors.

The scheduling system must include:
• Inspection and maintenance activities;
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ • Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems;
• Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.

The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root-intrusion potentially resulting in system backup and/or failure.

4.3. Training
In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover:
• The requirements of this General Order;
• The Enrollee’s Spill Emergency Response Plan procedures and practice drills; • Skilled estimation of spill volume for field operators; and • Electronic CIWQS reporting procedures for staff submitting data.

4.4. Equipment Inventory
An inventory of sewer system equipment, including the identification of critical replacement and spare parts.

5. DESIGN AND PERFORMANCE PROVISIONS
The Plan must include the following items as appropriate and applicable to the Enrollee’s system:

5.1. Updated Design Criteria and Construction Standards and Specifications Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria.

5.2. Procedures and Standards
Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.

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6. SPILL EMERGENCY RESPONSE PLAN
The Plan must include an up to date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State;
• Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traffic control and other necessary response activities;
• Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; • Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ

7. SEWER PIPE BLOCKAGE CONTROL PROGRAM
The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed.

The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances; • A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area; • The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements; • Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance;
• An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.

8. SYSTEM EVALUATION, CAPACITY ASSURANCE AND CAPITAL IMPROVEMENTS The Plan must include procedures and activities for:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of corrective actions; and
• A capital improvement plan.

8.1 System Evaluation and Condition Assessment
The Plan must include procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available;
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ • Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
• Prioritize the condition assessment of system areas that:
o Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; o Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; o Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List;
• Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods;
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State;
• Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.

8.2. Capacity Assessment and Design Criteria
The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak flow conditions that cause or contributes to spill events; • The appropriate design storm(s) or wet weather events that causes or contributes to spill events;
• The capacity of key system components; and
• Identify the major sources that contribute to the peak flows associated with sewer spills.

The capacity assessment must consider:
• Data from existing system condition assessments, system inspections, system audits, spill history, and other available information; • Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions;
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8.3. Prioritization of Corrective Action
The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.

8.4. Capital Improvement Plan
The capital improvement plan must include the following items:
• Project schedules including completion dates for all portions of the capital improvement program;
• Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.

9. MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS
The Plan must include an Adaptive Management section that addresses Plan- implementation effectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities;
• Monitoring the implementation and measuring the effectiveness of each Plan Element;
• Assessing the success of the preventive operation and maintenance activities; • Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Identifying and illustrating spill trends, including spill frequency, locations and estimated volumes.

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10. INTERNAL AUDITS
The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.

11. COMMUNICATION PROGRAM
The Plan must include procedures for the Enrollee to communicate with:
• The public for:
o Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
o The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
• Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
o System operation, maintenance, and capital improvement-related activities.

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING AND

RECORDKEEPING REQUIREMENTS
Table of Contents

1. 2.

Notification Requirements......................................................................................... E1-3

1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services ...................................................................................... E1-3

1.2. Spill Notification Information........................................................................... E1-4

1.3. Notification of Spill Report Updates................................................................ E1-4 Spill-Specific Monitoring Requirements .................................................................... E1-5

2.1 2.2
Spill Location and Spread .............................................................................. E1-5 Spill Volume Estimation.................................................................................. E1-5

2.3. Receiving Water Monitoring ............................................................................E1-5

2.4. Safety and Access Exceptions........................................................................E1-8

3. Reporting Requirements............................................................................................E1-8

3.1. Reporting Requirements for Individual Category 1 Spill Reporting .................E1-8

3.2. Reporting Requirements for Individual Category 2 Spill Reporting ...............E1-12

3.3. Monthly Certified Spill Reporting for Category 3 Spills..................................E1-14

3.4. Monthly Certified Spill Reporting for Category 4 Spills..................................E1-16

3.5. Amended Certified Spill Reports for Category 3 Spills..................................E1-16

3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills .............E1-16

3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” ................................................................................................E1-16

3.8. Electronic Sanitary Sewer System Service Area Boundary Map...................E1-17

3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)..................................................................E1-17

3.10. Sewer System Management Plan Audit Reporting Requirements ................E1-19

3.11. Sewer System Management Plan Reporting Requirements .........................E1-19

4. Recordkeeping Requirements .................................................................................E1-20

4.1. Recordkeeping Time Period..........................................................................E1-20

4.2. Availability of Documents ..............................................................................E1-20

4.3. Spill Reports..................................................................................................E1-20

4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills .......E1-21

4.5. Sewer System Telemetry Records................................................................E1-22

4.6. Sewer System Management Plan Implementation Records .........................E1-22

4.7. Audit Records................................................................................................E1-23 ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING

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4.8. Equipment Records.......................................................................................E1-23

4.9. Work Orders..................................................................................................E1-23 ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1– NOTIFICATION, MONITORING, REPORTING AND RECORDKEEPING

REQUIREMENTS
The Notification Requirements (section 1), Spill-specific Monitoring Requirements (section 2), Reporting Requirements (section 3) and Recordkeeping Requirements (section 4) in this Attachment are pursuant to Water Code section 13267 and section 13383, and are an enforceable component of this General Order. For the purpose of this General Order, the term:
• Notification means the notifying of appropriate parties of a spill event or other activity. • Spill-specific Monitoring means the gathering of information and data for a specific spill event to be reported or kept as records.
• Reporting means the reporting of information and data into the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. • Recordkeeping means the maintaining of information and data in an official records storage system.

Failure to comply with the notification, monitoring, reporting and recordkeeping requirements in this General Order may subject the Enrollee to civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement.

Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional Water Boards) and the State Water Resources Control Board (State Water Board) to collect sanitary sewer spill information for each spill event and make this information available to the public. Sanitary sewer spill information for each spill event includes but is not limited to: Enrollee contact information for each spill event, spill cause, estimated spill volume and factors used for estimation, location, date, time, duration, amount discharged to waters of the State, response and corrective action(s) taken.

1. NOTIFICATION REQUIREMENTS

1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services
Per Water Code section 13271, for a spill that discharges in or on any waters of the State, or discharges or is deposited where it is, or probably will be, discharged in or on any waters of the State, the Enrollee shall notify the California Office of Emergency Services and obtain a California Office of Emergency Services Control Number as soon as possible but no later than two (2) hours after:
• The Enrollee has knowledge of the spill; and
• Notification can be provided without substantially impeding cleanup or other emergency measures.

The notification requirements in this section apply to individual spills of 1,000 gallons or greater, from an Enrollee-owned and/or operated laterals, to a water of the State.

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1.2. Spill Notification Information
The Enrollee shall provide the following spill information to the California Office of Emergency Services before receiving a Control Number, as applicable:
• Name and phone number of the person notifying the California Office of Emergency Services;
• Estimated spill volume (gallons);
• Estimated spill rate from the system (gallons per minute); • Estimated discharge rate (gallons per minute) directly into waters of the State or indirectly into a drainage conveyance system;
• Spill incident description:
o Brief narrative of the spill event, and
o Spill incident location (address, city, and zip code) and closest cross streets and/or landmarks;
• Name and phone number of contact person on-scene;
• Date and time the Enrollee was informed of the spill event; • Name of sanitary sewer system causing the spill;
• Spill cause or suspected cause (if known);
• Amount of spill contained;
• Name of receiving water body receiving or potentially receiving discharge; and • Description of water body impact and/ or potential impact to beneficial uses.

1.3. Notification of Spill Report Updates
Following the initial notification to the California Office of Emergency Services and until such time that the Enrollee certifies the spill report in the online CIWQS Sanitary Sewer System Database, the Enrollee shall provide updates to the California Office of Emergency Services regarding substantial changes to:
• Estimated spill volume (increase or decrease in gallons initially estimated); • Estimated discharge volume discharged directly into waters of the State or indirectly into a drainage conveyance system (increase or decrease in gallons initially estimated); and
• Additional impact(s) to the receiving water(s) and beneficial uses.

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2. SPILL-SPECIFIC MONITORING REQUIREMENTS
Spill Location and Spread2.1
The Enrollee shall visually assess the spill location(s) and spread using photography, global positioning system (GPS), and other best available tools. The Enrollee shall document the critical spill locations, including:
• Photography and GPS coordinates for:
o The system location where spill originated.

For multiple appearance points of a single spill event, the points closest to the spill origin.
• Photography for:
o Drainage conveyance system entry locations,
o The location(s) of discharge into surface waters, as applicable, o Extent of spill spread, and
o The location(s) of clean up.

2.2 Spill Volume Estimation
To assess the approximate spill magnitude and spread, the Enrollee shall estimate the total spill volume using updated volume estimation techniques, calculations, and documentation for electronic reporting. The Enrollee shall update its notification and reporting of estimated spill volume (which includes spill volume recovered) as further information is gathered during and after a spill event.

2.3. Receiving Water Monitoring

2.3.1. Receiving Water Visual Observations
Through visual observations and use of best available spill volume-estimating techniques and field calculation techniques, the Enrollee shall gather and document the following information for spills discharging to surface waters:
• Estimated spill travel time to the receiving water;
• For spills entering a drainage conveyance system, estimated spill travel time from the point of entry into the drainage conveyance system to the point of discharge into the receiving water;
• Estimated spill volume entering the receiving water; and • Photography of:
o Waterbody bank erosion,
o Floating matter,
o Water surface sheen (potentially from oil and grease), ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING

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o Impact to the receiving water.

2.3.2. Receiving Water – Water Quality Sampling and Analysis For sewage spills in which an estimated 50,000 gallons or greater are discharged into a surface water, the Enrollee shall conduct the following water quality sampling no later than 18 hours after the Enrollee’s knowledge of a potential discharge to a surface water:
• Collect one water sample, each day of the duration of the spill, at:
o The DCS-001 location as described in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment, if sewage discharges to a surface water via a drainage conveyance system; and/or
o Each of the three receiving water sampling locations in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment;
If the receiving water has no flow during the duration of the spill, the Enrollee must report “No Sampling Due To No Flow” for its receiving water sampling locations.

The Enrollee shall analyze the collected receiving water samples for the following constituents per section 2.3.3 (Water Quality Analysis Specifications) of this Attachment:
• Ammonia, and
• Appropriate bacterial indicator(s) per the applicable Basin Plan water quality objectives, including one or more of the following, unless directed otherwise by the Regional Water Board:
o Total Coliform Bacteria
o Fecal Coliform Bacteria
o E-coli
o Enterococcus
Dependent on the receiving water(s), sampling of bacterial indicators shall be sufficient to determine post-spill (after the spill) compliance with the water quality objectives and bacterial standards of the California Ocean Plan or the California Inland Surface Water Enclosed Bays, and Estuaries Plan, including the frequency and/or number of post-spill receiving water samples as may be specified in the applicable plans.

The Enrollee shall collect and analyze additional samples as required by the applicable Regional Water Board Executive Officer or designee.

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2.3.3. Water Quality Analysis Specifications
Spill monitoring must be representative of the monitored activity (40 Code of Federal Regulations section 122.41(j)(1)).

Sufficiently Sensitive Methods
Sample analysis must be conducted according to sufficiently sensitive test methods approved under 40 Code of Federal Regulations Part 136 for the sample analysis of pollutants. For the purposes of this General Order, a method is sufficiently sensitive when the minimum level of the analytical method approved under 40 Code of Federal Regulations Part 136 is at or below the receiving water pollutant criteria.

Environmental Laboratory Accreditation Program-Accredited Laboratories The analysis of water quality samples required per this General Order must be performed by a laboratory that has accreditation pursuant to Article 3 (commencing with section 100825) of Chapter 4 of Part 1 of Division 101 of the Health and Safety Code. (Water Code section 13176(a).) The State Water Board accredits laboratories through its Environmental Laboratory Accreditation Program (ELAP).

2.3.4. Receiving Water Sampling Locations
The Enrollee shall collect receiving water samples at the following locations.

Sampling of Flow in Drainage Conveyance System (DCS) Prior to Discharge Sampling Sampling Location DescriptionLocation
A point in a drainage conveyance system before the drainage conveyance system flow discharges into a receiving water.DCS-001 Receiving Surface Water Sampling (RSW)1
Sampling
Location Sampling Location Description
RSW-001 A point in the receiving water where sewage initially enters the Point of Discharge receiving water.

RSW-001U: A point in the receiving water, upstream of the point of sewage Upstream of Point discharge, to capture ambient conditions absent of sewage of Discharge discharge impacts.

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ Sampling
Location Sampling Location Description
RSW-001D:

Downstream of
A point in the receiving water, downstream of the point of sewage discharge, where the spill material is fully mixed with Point of Discharge the receiving water.
1 The Enrollee must use its best professional judgment to determine the upstream and downstream distances based on receiving water flow, accessibility to upstream/downstream waterbody banks, and size of visible sewage plume.

2.4. Safety and Access Exceptions
If the Enrollee encounters access restrictions or unsafe conditions that prevents its compliance with spill response requirements or monitoring requirements in this General Order, the Enrollee shall provide documentation of access restrictions and/or safety hazards in the corresponding required report.

3. REPORTING REQUIREMENTS
All reporting required in this General Order must be submitted electronically to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov), unless specified otherwise in this General Order. Electronic reporting may solely be conducted by a Legally Responsible Official or Data Submitter(s) previously designated by the Legally Responsible Official, as required in section 5.8 (Designation of Data Submitters) of this General Order.

The Enrollee shall report any information that is protected by the Homeland Security Act, by email to [email protected], with a brief explanation of the protection provided by the Homeland Security Act for the subject report to be protected from unauthorized disclosure and/or public access, and for official Water Board regulatory purposes only.

3.1. Reporting Requirements for Individual Category 1 Spill Reporting

3.1.1. Draft Spill Report for Category 1 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 1 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.

The Draft Spill Report must, at minimum, include the following items:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;
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5. Estimated spill start date and time;

6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;

7. Description, photographs, and GPS coordinates of the system location where the spill originated;
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

8. Estimated total spill volume exiting the system;

9. Description and photographs of the extent of the spill and spill boundaries;

10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system;

11. Description and photographs of all discharge point(s) into the surface water;

12. Estimated spill volume that discharged to surface waters; and

13. Estimated total spill volume recovered.

3.1.2. Certified Spill Report for Category 1 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for Category 1 spills, to the online CIWQS Sanitary Sewer System Database.

Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.

The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.1.1 (Draft Spill Report for Category 1 Spills) above:

1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;

2. Spill end date and time;

3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;
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4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

5. System failure location (for example, main, lateral, pump station, etc.);

6. Description of the pipe material, and estimated age of the pipe material, at the failure location;

7. Description of the impact of the spill;

8. Whether or not the spill was associated with a storm event;

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;

11. Spill response completion date;

12. Detailed narrative of investigation and investigation findings of cause of spill;

13. Reasons for an ongoing investigation (as applicable) and the expected date of completion;

14. Name and type of receiving water body(s);

15.Description of the water body(s), including but not limited to:
o Observed impacts on aquatic life,
o Public closure, restricted public access, temporary restricted use, and/or posted health warnings due to spill,
o Responsible entity for closing/restricting use of water body, and o Number of days closed/restricted as a result of the spill.

16.Whether or not the spill was located within 1,000 feet of a municipal surface water intake; and

17. If water quality samples were collected, identify sample locations and the parameters the water quality samples were analyzed for. If no samples were taken, Not Applicable shall be selected.

3.1.3. Spill Technical Report for Individual Category 1 Spill in which 50,000 Gallons or Greater Discharged into a Surface Water
For any spill in which 50,000 gallons or greater discharged into a surface water, within 45 calendar days of the spill end date, the Enrollee shall submit a Spill Technical Report to the online CIWQS Sanitary Sewer System Database. The Spill Technical Report, at minimum, must include the following information:

1. Spill causes and circumstances, including at minimum:
o Complete and detailed explanation of how and when the spill was discovered; ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING

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o Diagram showing the spill failure point, appearance point(s), the spill flow path, and ultimate destinations;
o Detailed description of the methodology employed, and available data used to calculate the discharge volume and, if applicable, the recovered spill volume; o Detailed description of the spill cause(s);
o Description of the pipe material, and estimated age of the pipe material, at the failure location;
o Description of the impact of the spill;
o Copy of original field crew records used to document the spill; and o Historical maintenance records for the failure location.

2. Enrollee’s response to the spill:
o Chronological narrative description of all actions taken by the Enrollee to terminate the spill;
o Explanation of how the Sewer System Management Plan Spill Emergency Response Plan was implemented to respond to and mitigate the spill; and o Final corrective action(s) completed and a schedule for planned corrective actions, including:
▪ Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable,
▪ Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences, and ▪ Necessary modifications to the Emergency Spill Response Plan to incorporate lessons learned in responding to and mitigating the spill.

3. Water Quality Monitoring, including at minimum:
o Description of all water quality sampling activities conducted; o List of pollutant and parameters monitored, sampled and analyzed; as required in section 2.3 (Receiving Water Monitoring) of this Attachment; o Laboratory results, including laboratory reports;
o Detailed location map illustrating all water quality sampling points; and o Other regulatory agencies receiving sample results (if applicable).

4. Evaluation of spill impact(s), including a description of short-term and long-term impact(s) to beneficial uses of the surface water.

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3.1.4. Amended Certified Spill Reports for Individual Category 1 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.

The Enrollee shall certify the amended report.

After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.

3.2. Reporting Requirements for Individual Category 2 Spill Reporting

3.2.1. Draft Spill Report for Category 2 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 2 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.

The Draft Spill Report must, at minimum, include the following items:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;

5. Estimated spill start date and time;

6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;

7. Description, photographs, and GPS coordinates of the system location where the spill originated;
If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

8. Estimated total spill volume exiting the system;

9. Description and photographs of the extent of the spill and spill boundaries;

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ o Estimated spill volume discharged to a groundwater infiltration basin or facility, if applicable; and

11. Estimated total spill volume recovered.

3.2.2. Certified Spill Report for Category 2 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for the Category 2 spill, to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov). Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.

The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.2.1 (Draft Spill Report for Category 2 Spills) above:

1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;

2. Spill end date and time;

4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

5. System failure location (for example, main, pump station, etc.);

6. Description of the pipe/infrastructure material, and estimated age of the pipe material, at the failure location;

7. Description of the impact of the spill;

8. Whether or not the spill was associated with a storm event;

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;

11. Spill response completion date;

12. Detailed narrative of investigation and investigation findings of cause of spill;

13. Reasons for an ongoing investigation (as applicable) and the expected date of completion; and
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14. Whether or not the spill was located within 1,000 feet of a municipal surface water intake.

3.2.3. Amended Certified Spill Reports for Individual Category 2 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.

The Enrollee shall certify the amended report.

3.3. Monthly Certified Spill Reporting for Category 3 Spills The Enrollee shall report and certify all Category 3 spills to the online CIWQS Sanitary Sewer System Database within 30 calendar days after the end of the month in which the spills occurred. (For example, all Category 3 spills occurring in the month of February shall be reported and certified by March 30th). After the Legally Responsible Official certifies the spills, the online CIWQS Sanitary Sewer System Database will issue a spill event identification number for each spill.

The monthly reporting of all Category 3 spills must include the following items for each spill:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;

5. Estimated spill start date and time;

6. Description, photographs, and GPS coordinates where the spill originated:
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

7. Estimated total spill volume exiting the system;

8. Description and photographs of the extent of the spill and spill boundaries;

9. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry locations(s); o Estimated spill volume fully recovered from the drainage conveyance system; and ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ o Estimated spill volume discharged to a groundwater infiltration basis or facility, if applicable.

10. Estimated total spill volume recovered;

11. Description of the spill event destination(s), including GPS coordinates, if available, that represent the full spread and reaches of the spill;

12. Spill end date and time;

13. Description of how the spill volume estimations were calculated, including, at minimum:
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, on-going spill rate at time of arrival (if applicable), and the spill end time;

14. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

15. System failure location (for example, main, pump station, etc.);

16. Description of the pipe/infrastructure material, and estimated age of the pipe/infrastructure material, at the failure location;

17. Description of the impact of the spill;

18. Whether or not the spill was associated with a storm event;

19. Description of spill response activities including description of immediate spill containment and cleanup efforts;

20. Description of spill corrective actions, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of the major milestones for those steps; including, at minimum:
o Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable, and
o Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences at the same spill event location, including:
▪ Adjusted schedule/method of preventive maintenance,
▪ Planned rehabilitation or replacement of sanitary sewer asset, ▪ Inspected, repaired asset(s), or replaced defective asset(s), ▪ Capital improvements,
▪ Documentation verifying immediately implemented system modifications and operating/maintenance modifications,
▪ Description of spill response activities,
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ▪ Spill response completion date, and
▪ Ongoing investigation efforts, and expected completion date of investigation to determine the full cause of spill;

21. Detailed narrative of investigation and investigation findings of cause of spill.

3.4. Monthly Certified Spill Reporting for Category 4 Spills The Enrollee shall report and certify the estimated total spill volume exiting the sanitary sewer system, and the total number of all Category 4 spills to the online CIWQS Sanitary Sewer System Database, within 30 calendar days after the end of the month in which the spills occurred.

3.5. Amended Certified Spill Reports for Category 3 Spills Within 90 calendar days of the certified Spill Report due date, the Enrollee may update or add additional information to a certified Spill Report by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The Enrollee shall certify the amended report.

After 90 calendar days, the Legally Responsible Official shall contact the State Water Board at [email protected] to request to amend a certified Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the 90-day timeframe for amending the certified Spill Report, as provided above.

3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills For all Category 4 spills and spills from its owned and/or operated laterals that are caused by a failure or blockage in the lateral and that do not discharge to a surface water, the Enrollee shall:
• Maintain records per section 4.4. of this Attachment; The Enrollee shall provide records upon request by State Water Board or Regional Water Board staff.
• Annually upload and certify a report, in an appropriate digital format, of all recordkeeping of spills to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occurred.

A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section 3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.

3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills”
If either (1) no spills occur during a calendar month or (2) only Category 4, and/or Enrollee-owned and/or operated lateral spills (that do not discharge to a surface water) occur during a calendar month, the Enrollee shall certify, within 30 calendar days after ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ the end of each calendar month, either a “No-Spill” certification statement, or a “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” certification statement, in the online CIWQS Sanitary Sewer System Database, certifying that there were either no spills, or Category 4 and/or Non-Category 1 Lateral Spills that will be reported annually (per section 3.6 of this Attachment) for the designated month.

If a spill starts in one calendar month and ends in a subsequent calendar month, and the Enrollee has no further spills of any category, in the subsequent calendar month, the Enrollee shall certify “no-spills” for the subsequent calendar month.

If the Enrollee has no spills from its systems during a calendar month, but the Enrollee voluntarily reported a spill from a private lateral or a private system, the Enrollee shall certify “no-spills” for that calendar month.

If the Enrollees has spills from its owned and/or operated laterals during a calendar month, the Enrollee shall not certify “no spills” for that calendar month.

3.8. Electronic Sanitary Sewer System Service Area Boundary Map The Legally Responsible Official shall submit, to the State Water Board, an up-to-date electronic spatial map of its sewer system service area boundaries. The map must be in accordance with section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order and the specification provided on the statewide Sanitary Sewer Systems program website. The map must include the location of wastewater treatment facility(ies) that treats the sewer system waste, if in the same sewer service boundary.

By the Effective Date of this General Order, specifications for the electronic sanitary sewer service area boundary map format will be provided on the statewide Sanitary Sewer Systems Order program website.

3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)
A new Enrollee shall complete and submit its first certified Annual Report into the online CIWQS Sanitary Sewer System Database, within 30 days of obtaining a CIWQS account; Subsequent Annual Reports are due by April 1 of each year.

All enrollees shall update their previous year’s Annual Report, by April 1 of each year after the Effective Date of this General Order, for each calendar year (January 1 through December 31).

The Annual Report must be entered directly into the online CIWQS Sanitary Sewer System Database. The Enrollee’s Legally Responsible Official shall certify the Annual Report as instructed in CIWQS;
The Annual Report must address, and update as applicable, the following items:
• Population served;
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ • Updated sewer system service area boundary map, if service area boundary has changed from original map submitted per section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order; • Number of system operation and maintenance staff:
o Entry level (less than two years of experience),
o Journey level (greater than two years of experience), o Supervisory level, and
o Managerial level;
• Number of operation and maintenance staff certified as a certified collection system operator by the California Water Environmental Association (CWEA), with:
o Corresponding number of certified collection system operator grade levels (Grade I, II, III, IV, and V);
• System information:
o Miles of system gravity and force mains,
o Number of upper and lower service laterals connected to system, o Estimated number of upper and lower laterals owned and/or operated by the Enrollee,
o Portion of laterals that is Enrollee’s responsibility, o Average age the major components of system infrastructure, o Number and age of pump stations, and
o Estimated total miles of the system pipeline not accessible for maintenance; • Name and location of the treatment plant(s) receiving sanitary sewer system’s waste;
• Name of satellite sewer system tributaries;
• Number of system’s gravity sewer above or underground crossings of water bodies throughout system;
• Number of force main (pressurized pipe) above or underground crossings of water bodies throughout system;
• Number of siphons used to convey waste throughout the sewer system; • Miles of sewer system cleaned;
• Miles of sewer system video inspected, or comparable (i.e., video closed-circuit television or alternative inspection methods);
• System Performance Evaluation as specified in section 5.11 (System Performance Analysis) of this General Order;
• Major spill causes (for example, root intrusion, grease deposition); ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ • System infrastructure failure points (for example, main, pump station, lateral, etc.); • Ongoing spill investigations; and
• Actions taken to address system deficiencies.

3.10. Sewer System Management Plan Audit Reporting Requirements The Enrollee shall submit its Sewer System Management Plan Audit and other pertinent audit information, in accordance with section 5.4 (Sewer System Management Plan Audits) of this General Order, to the online CIWQS Sanitary Sewer System Database by six (6) months after the end of the 3-year audit period.

If a Sewer System Management Plan Audit is not conducted as required: the Enrollee shall:
• Update the online CIWQS Sanitary Sewer System Database and select the justification for not conducting the Audit; and
• Notify its corresponding Regional Water Board (see Attachment F (Regional Water Quality Control Board Contact Information)) of the justification for the lapsed requirements.

The Enrollee’s reporting of a justification for not conducting a timely Audit does not justify non-compliance with this General Order. The Enrollee shall:
• Submit the late Audit as required in this General Order; and • Comply with subsequent Audit requirements and due dates corresponding with the original audit cycle.

3.11. Sewer System Management Plan Reporting Requirements For an Existing Enrollee previously regulated by Order 2006-0003-DWQ: Within every six (6) years after the required due date of its last Plan Update, the Legally Responsible Official shall upload and certify a local governing entity-approved Sewer System Management Plan Update to the online CIWQS Sanitary Sewer System Database. If the electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its updated Sewer System Management Plan posted on its own website.

Order 2006-0003-DWQ required each enrollee to develop its initial Sewer System Management Plan per the following schedule, with required Plan updates at a frequency of 5-years thereafter:

Systems serving populations: Greater than 100,000: May 2, 2009 Between 100,000 and 10,000: August 2, 2009
Between 10,000 and 2,500: May 2, 2010
Less than 2,500: August 2, 2010
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ This Order carries forth the previously-required Plan Update schedule per Order 2006-0003-DWQ. Per the six-year Plan Update frequency required in this Order, the Enrollee shall upload and certify its first Plan Update, to the online CIWQS Sanitary Sewer System Database by the following due dates, with subsequent Plan Updates at the frequency of six years thereafter:

Systems serving populations: Greater than 100,000: May 2, 2025 Between 100,000 and 10,000: August 2, 2025
Between 10,000 and 2,500: May 2, 2026
Less than 2,500: August 2, 2026
For a New Enrollee: Within twelve (12) months of its Application for Enrollment Approval date, the Legally Responsible Official of a new Enrollee shall upload and certify a local governing entity-approved Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database. If electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its Sewer System Management Plan posted on its own website. The due date for subsequent 6-year Plan updates, is six (6) years from the submittal due date of the new Enrollee’s first Sewer System Management Plan.

4. RECORDKEEPING REQUIREMENTS
The Enrollee shall maintain records to document compliance with the provisions of this General Order, and previous General Order 2006-0003-DWQ as applicable, for each sanitary sewer system owned, including any required records generated by an Enrollee’s contractor(s).

4.1. Recordkeeping Time Period
The Enrollee shall maintain records of documents required in this Attachment, including records collected for compliance with this General Order, and records collected in accordance with previous General Order 2006-0003-DWQ, for five (5) years.

4.2. Availability of Documents
The Enrollee shall make the records required in this General Order readily available, either electronic or hard copies, for review by Water Board staff during onsite inspections or through an information request.

4.3. Spill Reports
The Enrollee shall maintain records for each of the following spill-related events and activities:
• Spill event complaint, including but not limited to records documenting how the Enrollee responded to notifications of spills. Each complaint record must, at a minimum, include the following information:
o Date, time, and method of notification,
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ o Date and time the complainant first noticed the spill, if available, o Narrative description of the complaint, including any information the caller provided regarding whether the spill has reached surface waters or a drainage conveyance system, if available,
o Complainant’s contact information, if available, and
o Final resolution of the complaint;
• Records documenting the steps and/or remedial action(s) undertaken by the Enrollee, using all available information, to comply with this General Order, and previous General Order 2006-0003-DWQ as applicable;
• Records documenting how estimate(s) of volume(s) and, if applicable, volume(s) of spill recovered were calculated;
• All California Office of Emergency Services notification records, as applicable; and • Records, in accordance with the Monitoring Requirements in this Attachment.

4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills An Enrollee must maintain the following records for each individual Category 4 spill and for each individual non-Category 1 Enrollee-owned and/or operated lateral spill, and report in accordance to section 3.6 (Annual Certified Spill Reporting of Category 4 and/or Lateral Spills) of this Attachment.

Recordkeeping of Individual Category 4 Spill Information:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Description and GPS coordinates for the system location where the spill originated;

4. Did the spill reach a drainage conveyance system? If Yes:
o Description of drainage conveyance system location,
o Estimated spill volume fully recovered within the drainage conveyance system, and
o Estimated spill volume remaining within the drainage conveyance system;

5. Estimated total spill volume exiting the sanitary sewer system;

6. Spill date and start time;

7. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

8. System failure location (for example, main, pump station, etc.);

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of how the volume estimation was calculated, including, at minimum:

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, on- going spill rate at time of arrival (if applicable), and the spill end time;

11. Description of implemented system modifications and operating/maintenance modifications.

Recordkeeping of Individual Lateral Spill Information:

1. Date and time the Enrollee was notified of, or self-discovered, the spill;

2. Location of individual spill;

3. Estimated individual spill volume;

4. Spill cause(s) (for example, root intrusion, grease deposition, etc.); and

5. Description of how the volume estimations were calculated.

Total Annual Spill Information:

1. Estimated total annual spill volume;

2. Description of spill corrective actions, including at minimum:
o Local regulatory enforcement action taken against the sewer lateral owner in response to a spill, as applicable, and
o System operation, maintenance and program modifications implemented to prevent repeated spill occurrences at the same spill location.

4.5. Sewer System Telemetry Records
The Enrollee shall maintain the following sewer system telemetry records if used to document compliance with this General Order, and previous General Order 2006-0003-DWQ as applicable, including spill volume estimates:
• Supervisory control and data acquisition (SCADA) system(s); • Alarm system(s);
• Flow monitoring device(s) or other instrument(s) used to estimate sewage flow rates, and/or volumes;
• Computerized maintenance management system records; and • Asset management-related records.

4.6. Sewer System Management Plan Implementation Records The Enrollee shall maintain records documenting the Enrollee’s implementation of its Sewer System Management Plan, including documents supporting its Sewer System Management Plan audits, corrections, modifications, and updates to the Sewer System Management Plan.

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4.7. Audit Records
The Enrollee shall maintain, at minimum, the following records pertaining to its Sewer System Management Plan audits, and other internal audits:
• Completed audit documents and findings;
• Name and contact information of staff and/or consultants that conducted or involved in the audit; and
• Follow-up actions based on audit findings.

4.8. Equipment Records
The Enrollee shall maintain a log of all owned and leased sewer system cleaning, operational, maintenance, construction, and rehabilitation equipment.

4.9. Work Orders
The Enrollee shall maintain record of work orders for operations and maintenance projects.

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY OF NOTIFICATION, MONITORING AND REPORTING

REQUIREMENTS
This Attachment provides a summary of notification, monitoring and reporting requirements, by spill category, and for Enrollee-owned and/or operated laterals as required in Attachment E1 of this General Order, for quick reference purposes only.

Table E2-1
Spill Category 1: Spills to Surface Waters
Spill
Requirement Due Method
Within two (2) hours of the Enrollee’s knowledge of
a Category 1 spill of 1,000 gallons or greater,
discharging or threatening to discharge to surface
waters:

California Office
of Emergency
Services at:

Notification (800) 852-7550
Notify the California Office of Emergency Services
and obtain a notification control number.
(Section 1 of
Attachment E1)
• Conduct spill-specific monitoring;
(Section 2 of
Attachment E1)
• Conduct water quality sampling of the receiving
water within 18 hours of initial knowledge of spill of
50,000 gallons or greater to surface waters.

Monitoring
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date;
(Section 3.1 of
Attachment E1)Reporting • Submit Technical Report within 45 calendar days after the spill end date for a Category 1 spill in
which 50,000 gallons or greater discharged to
surface waters; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ Table E2-2
Spill Category 2: Spills of 1,000 Gallons or Greater That Do Not Discharge to Surface Waters
Spill
Requirements Due Method
California Office of
Emergency
Services at: (800)
852-7550
Within two (2) hours of the Enrollee’s knowledge of
a Category 2 spill of 1,000 gallons or greater,
discharging or threatening to discharge to waters of
the State:Notification
Notify California Office of Emergency Services and
obtain a notification control number.
(Section 1 of
Attachment E1)
(Section 2 of
Attachment E1)Monitoring
Reporting
Conduct spill-specific monitoring.
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
(Section 3.2 of
Attachment E1)• Submit Certified Spill Report within 15 calendar days of the spill end date; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ Table E2-3
Spill Category 3: Spills of Equal or Greater than 50 Gallons and Less than 1,000 Gallons That Does Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification Not Applicable Not Applicable
(Section 2 of
Attachment E1)Monitoring
Reporting
Conduct spill-specific monitoring.
• Submit monthly Certified Spill Report to the online
CIWQS Sanitary Sewer System Database within
30 calendars days after the end of the month in
which the spills occur; and
(Section 3.3 and 3.5 of
Attachment E1)
• Submit Amended Spill Reports within 90 calendar
days after the Certified Spill Report due date.

Table E2-4
Spill Category 4: Spills Less Than 50 Gallons That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Notification Not Applicable Not Applicable
(Section 2 of Attachment
E1)Monitoring Conduct spill-specific monitoring.
• If, during any calendar month, Category 4 spills
occur, certify monthly, the estimated total spill
volume exiting the sanitary sewer system, and the
total number of all Category 4 spills into the online
CIWQS Sanitary Sewer System Database, within
30 days after the end of the calendar month in
which the spills occurred.
(Section 3.4, 3.6, 3.7
and 4.4 of Attachment
E1)
Reporting
• Upload and certify a report, in an acceptable digital format, of all Category 4 spills to the online CIWQS
Sanitary Sewer System Database, by February 1st
after the end of the calendar year in which the
spills occur.

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ Table E2-5
Enrollee Owned and/or Operated Lateral Spills That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Within two (2) hours of the Enrollee’s knowledge of a
spill of 1,000 gallons or greater, from an enrollee-
owned and/or operated lateral, discharging or
threatening to discharge to waters of the State:

California Office of
Emergency Services
at: (800) 852-7550
Notification
Notify California Office of Emergency Services and
obtain a notification control number. (Section 1 of Attachment E1)
Not applicable to a spill of less than 1,000 gallons.
(Section 2 of Attachment
E1)Monitoring
Reporting
Conduct visual monitoring.
• Upload and certify a report, in an acceptable digital format, of all lateral spills (that do not discharge to a surface water) to the online CIWQS Sanitary
Sewer System Database, by February 1st after the
end of the calendar year in which the spills occur.
(Sections 3.6, 3.7 and

4.4 of Attachment E1)
• Report a lateral spill of any volume that discharges
to a surface water as a Category 1 spill.

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT F – REGIONAL WATER QUALITY CONTROL BOARD CONTACT

INFORMATION
This Attachment provides a map, list of counties, and contact information to assist the Enrollee in identifying the corresponding Regional Water Quality Control Board office, for all Regional Water Board notification requirements in this General Order.

Region 1 -- North Coast Regional Water Quality Control Board:

Del Norte, Glenn, Humboldt, Lake, Marin, Mendocino, Modoc, Siskiyou, Sonoma, and Trinity counties.

[email protected] or (707) 576-2220
Region 2 -- San Francisco Bay Regional Water Quality Control Board:

Alameda, Contra Costa, San Francisco, Santa Clara (Northern most part of Morgan Hill), San Mateo, Marin, Sonoma, Napa, Solano counties.

[email protected] or (510) 622-2369
Region 3 -- Central Coast Regional Water Quality Control Board:

Santa Clara (most of Morgan Hill), San Mateo (Southern portion), Santa Cruz, San Benito, Monterey, Kern (small portions), San Luis Obispo, Santa Barbara, Ventura (Northern portion) counties.

[email protected] or (805) 549-3147
Region 4 -- Los Angeles Regional Water Quality Control Board:

Los Angeles, Ventura counties (small portions of Kern and Santa Barbara counties). [email protected] or (213) 576-6600
ATTACHMENT F – REGIONAL WATER QUALITY CONTROL December 6, 2022

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ Region 5 -- Central Valley Regional Water Quality Control Board:

Rancho Cordova (Sacramento) Office: Colusa, Lake, Sutter, Yuba, Sierra, Nevada, Placer, Yolo, Napa, (North East), Solano (West), Sacramento, El Dorado, Amador, Calaveras, San Joaquin, Contra Costa (East), Stanislaus, Tuolumne counties.

[email protected] or (916) 464-3291 Fresno Office: Fresno, Kern, Kings, Madera, Mariposa, Merced, and Tulare counties, and small portions of San Benito and San Luis Obispo counties.

[email protected] or (559) 445-5116 Redding Office: Butte, Glen, Lassen, Modoc, Plumas, Shasta, Siskiyou, and Tehama counties.

[email protected] or (530) 224-4845 Region 6 -- Lahontan Regional Water Quality Control Board:

Lake Tahoe Office: Alpine, Modoc (East), Lassen (East side and Eagle Lake), Sierra, Nevada, Placer, El Dorado counties.

[email protected] or (530) 542-5400 Victorville Office: Mono, Inyo, Kern (East), San Bernardino, Los Angeles (North East corner) counties.

[email protected] or (760) 241-6583 Region 7 -- Colorado River Basin Regional Water Quality Control Board:

Imperial county and portions of San Bernardino, Riverside, San Diego counties.

[email protected] or (760) 346-7491
Region 8 -- Santa Ana Regional Water Quality Control Board:

Orange, Riverside, San Bernardino counties.

[email protected] or (951) 782-4130
Region 9 -- San Diego Regional Water Quality Control Board:

San Diego county and portions of Orange and Riverside counties.

[email protected] or (619) 516-1990
End of Order 2022-0103-DWQ
ATTACHMENT F – REGIONAL WATER QUALITY CONTROL December 6, 2022

BOARD CONTACT INFORMATION
F - 2
191 of 397

Sewer System Management Plan
2025 SSMP Update
Attachment A3 – Sewer System Overview Map
192 of 397

Sanitary Sewer SystemCity of Glendale
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Legend Manholes
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Produced by City of GlendalePW EngineeringMapping & Real PropertyMarch 2025Negin Rezaei 193 of 397

Sewer System Management Plan2025 SSMP Update
Attachment B – SSMP Program ImplementationOrganization Chart 194 of 397

Citizens of Glendale
City Council(Governing Board)
City ManagerRoubik Golanian
Assistant CityManagerJohn Takhtalian
Director of PublicWorksDaniel Hernandez
195 of 397

City of GlendaleSSMP Program Implementation Organization ChartDaniel Hernandez,Director of PublicWorks Daniel Hardgrove,Sarkis Oganesyan,Deputy Director ofPublic Works/ CityEngineer Asst Director ofPublic Works –MaintenanceServices
Roy Rodriguez,WastewaterMaintenanceSuperintendent
Principal CivilEngineer – CivilEngineering Design
Principal CivilEngineer – LandDevelopment
ConstructionServices Manager
ConstructionInspectors,Engineering
Supporting CivilEngineers andProject Managers
SupportingEngineers andSurveyors
SeniorEnvironmentalWaste Technician
Wastewater CrewSupervisor
Wastewater CrewSupervisorAssistants &Engineering Techs, Sr. WWMaintenanceWorkers (2)
EnvironmentalWaste Technician
WW MaintenanceWorkers (5)
LEGEND
WW MaintenanceWorkers (3)
Staff Responsible forImplementing SSMPElements
Legally ResponsibleOfficials
Staff Supporting SSMPImplementation March 2025
196 of 397

Sewer System Management Plan2025 SSMP Update
Attachment D1 – Level 1 Maintenance HoleInspection Form 197 of 397

City of GlendalePublic Works Department Sewer Maintenance Hole Inspection Form Sewer Manhole Number:

Manhole Depth to the Invert:

Location (Street, Intersection):

Cross Street:

Tape/CD No:

Date of Inspection:Time of Inspection:Inspected by:Thomas Book Page No: Approximate Depth of Sewage Flow:SEWER MANHOLE SHAFT MANHOLE FRAME AND COVER SETConcrete
Brick
24"Construction Material & Size of Manhole 27"
30"Type
(Place a check mark next to Type ofMaterial)
Frame
(Place a check mark next tothe size)
Precast ConcreteDrop Manhole Other SizeCondition of Manhole Condition of Manhole Frame and Cover Set(Mark the best choice) (Mark the best choice)No Cracks Good Slight Cracks
Moderate Cracks
Severe Cracks
Frame and Cover
Worn OutShaft Walls*
Covered withAsphalt Pvmt.Need ReplacementComments and Observation Comments and Observation Good
Fair RECOMMENDED REHABILITATIONShaft Shelf/Base Poor
Need RepairComments and Observation
Material
Observed Numberof StepsShaft Steps Number of MissingStepsNumber of StepsNeeded to beReplacedComments and Observation *Slight Cracks-Short minor hairline cracksModerate Cracks-Horizontal or transverse cracks that do not appear to cause any problemSevere Cracks-Cracks maybe causing infiltration problems or may eventually develop into a major structural damage Report Reviewed By: Date:
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Sewer System Management Plan2025 SSMP Update
Attachment D2 – Doran Pump Station Critical
Spare Parts List Snapshot (March 2025)Maintenance Services maintains an up-to-date list on the G:drive. 199 of 397

Doran Lift Station - Critical Spares
PW Wastewater
Updated March 2025 Item Description
Analog voltage input A-B #1769-1F8
Used Bin Desired On-HandDLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
DLS
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
G
G
G
G
G
G
G
A
B
B
B
B
A
A
H
H
H
H
F
1 1
3 2
1 1
1 1
2 1
1 1
1 1
1 1
1 1
1 6
1 1
1 6
2 1
1 1
1 1
1 2
2 1
1 1
2 1
1 6
1 2
2 2
2 C440 electronic overload EATON #C440A020SF1
Circuit breaker 3A CBI-Electric #QY-1(13)
Circuit breaker 5A CBI-Electric #QZ-1(13)-D
Circuit breaker 15A CBI-Electric #QL-1(13)
Circuit breaker 5A CBI-Electric #QL-1(13)
Circuit breaker 10A CBI-Electric #QL-1(13)
Circuit breaker 10A CBI-Electric #QZ-1(13)-D
Circuit breaker 3A CBI-Electric #QZ-1(13)-D
Reduced voltage soft starter EATON #S811-N66N35
240w 1 phase power supply EATON #PSG240E
CUI door mounting kit EATON #EMA69A
Power supply 90W 85-264 input IDEC #PS5R-SE24
Digital input module 16 input A-B #1769-IA16
Analog output module 4+20mA A-B #1769-OF8C
Digital output module 16AC output A-B #1769-OA16
Pump sealminder scan module ABS inc #61240170
Power supply 120 VAC input 4A A-B #1769-PA4
Hard drive A-B #6189V-25HDDS540 2816
Pneumatic Timer EATON # C320PT2
6 1
1 1
6 2
1 Soft Starter EATON # S811+N66N3SMotor Circuit Protector Type HMCP & HMCPS EATON # HMCP100R3C Power Supply 240W single phase EATON # PSG240E24SMB
Plug-in Relay EATON # D2PF4AA
Reset Buttom EATON # 10935H3
Hand Off Auto switch EATON # 10250T21TKB
Memory card 64MB A-B #1784-CF64
Repair kit SULZER #61705055
Repair kit SULZER #61705091-NG2
Fastening kit SULZER #62306250M2
Annunciator generator CUMMINS #300-5929-02
10amp relay 120 VAC coil IDEC #RU2S-A110
10amp relay 24 VDC coil IDEC #RU2S-D24
Starter motor Cummins Gen/DLS #3971615
Water pump Cummins Gen/DLS #2881804
Injection pump Cummins Gen/DLS #5256607NX
Gasket set Cummins Gen/DLS #4955356 outside the bin in oem box Siemens electromagnetic flow sensor 7ME65204VJ132LA2
Sulzer fastening kit Wurth 62306017M2
2 J
L
L
L
L
L
L
Oil filter Cummins Gen/DLS 3937736Element air cleaner (filter) Cummins Gen/DLS #0140-4046 Belt v Ribbed Cummins Gen/DLS #3979344
Front seal kit Cummins Gen/DLS #3804899
Oil seal Cummins Gen/DLS #3937111
Valve cover gasket Cummins Gen/DLS #4899228
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Attachment E – Sanitary Sewer Manual andStandards (2009) 201 of 397

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Sewer System Management Plan2025 SSMP Update
Attachment F – Spill Emergency Response Plan
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Spill EmergencyResponse Plan
Glendale Public Works – Maintenance Services
WDID 4SSO10388Glendale, CaliforniaMarch 30, 2025
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services Table of Contents1
2 Autho rity ...........................................................................................................................1 Introd uc tio n to Sanitary Spills...............................................................................................1

2.1 Sanitary Sewer Spills:.................................................................................................1

2.2 Objectives.................................................................................................................3

2.3 General Ord er Requirements for a Spill Emerg ency Respo ns e Plan..................................3

2.4 Po st Sp ill Response...................................................................................................4

2.5 Reco rd Keep ing and Tracking......................................................................................4 3 4
Stand ard Spill ResponseProcedure......................................................................................5

3.1 Handling the Service Req uest / Comp laints : ....................................................................5

3.2 Dispatch of Appropriate Crews to Site of Repo rt ed Sewer Spill.........................................5

3.3 Spill Co rrectio n, Co nt ainment, and Clean-up..................................................................6 Hazardous Material Response............................................................................................12

4.1 Handling Susp ected Hazardous Materials When Respo nding to a sewer Spill...................12

4.2 Handling Susp ected Hazardous Waste Spills Enco unt ered During Other Field Work..........12 5 6
7 8
Contractor-Related Spills Procedures..................................................................................13 Spills f rom Private Laterals ................................................................................................14 Spills f rom Enrollee-Owned and Op erat ed Laterals................................................................15 Sewag e Sp ill Notificatio n and Documentation.......................................................................16 TablesTable 2-1: Sp ill Cat ego ries and Definitions......................................................................................2Table 2-2: Other Sp ill Types.........................................................................................................2 Table 3-1: Notific atio n, Mo nito ring, Repo rt ing and Reco rd Keep ing Requirements ................................9 Table 3-2: Sp ill Repo rt ing Timeframes..........................................................................................11 March 30, 2025 | i
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services Attachments
ID Title01
02 03
04 05
06 07
08 09
Agency Contact ListSewer Spill Volume Estimating WorksheetSewer Spill Field Worksheet – Rev_011124Sewer Stoppage ReportSSMP Spill Emergency Response Flow Chart – March 2025 Example Project Specification for Contractor Bypass Spill Response Coordination Spill Reporting Flow Chart – March 2025MSSOP Sewer Spill Narrative and Follow-up Procedures WWSOP Street Cleaning Post-SSO
AcronymsAcronym Definition
National Pollutant Discharge Elimination System
Spill Emergency Response Plan
NPDES
SERP
CIWQS
SSO
California Integrated Water Quality System
Sanitary Sewer OverflowPLSD Private Lateral Sewage Discharge Enrollee-owned Lateral Sewage Discharge
Los Angeles County Health Department
Closed Circuit Television
EOLSD
LACHD
CCTV
ii | March 30, 2025Spill Emergency Response Plan
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services 1 AuthorityAs part of the Clean Water Act, the U.S. Environmental Protection Agency implementedthe National Pollutant Discharge Elimination System (NPDES) program to reduce contamination of the nation’s surface waters. Issued in 1996 and renewed in 2001 and2012, the Los Angeles Regional Water Quality Control Board issued a Municipal StormWater Permit to the County of Los Angeles and 84 co-permittees which includes the City of Glendale. The City of Glendale has developed this Spill Emergency Response Plan(SERP) to f ulf ill the National Pollutant Discharge Elimination System (NPDES)requirement. This plan also fulfills the requirement of State Water Resources Control Board Order WQ 2022-103-DWQ Statewide Waste Discharge Requirements GeneralOrder for Sanitary Sewer Systems, Attachment D - Sewer System Management Plan,Section (6) Spill Emergency Response Plan. 2 Introduction to Sanitary Spills2.1 Sanitary Sewer Spills:The Spill Emergency Response Plan (SERP) is designed to ensure that every report of asewage spill is immediately dispatched to the appropriate crews so that the ef f ects of the spill can be minimized with respect to impacts to public health and the environment.

This document outlines the spill response procedure to be followed by sewermaintenance employees and other responders when responding to a potential or actualsewage spill.A spill is a discharge of sewage f rom any portion of a sanitary sewer system due to asanitary sewer system operational failure, and/or infrastructure failure. Exfiltration of sewage is not considered to be a spill under the General Order if the exfiltrated sewageremains in the subsurface and does not reach a surface water of the State.

The Public Works Division shall act upon every reported sewage spill directly affecting orpotentially af f ecting public or private property within the City of Glendale.

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Spill Emergency Response PlanGlendale Public Works – Maintenance Services Table 2-1: Spill Categories and DefinitionsSpill DefinitionCategoryCategory 1 A Category 1 spill is a spill of any volume of sewage from or caused by a sanitary sewer systemregulated under this General Order that results in a discharge to:• •
A surface water, includinga surface water body that contains no flow or volume of water; orA drainage conveyance system that discharges to surface waters when the sewage is notfully captured and returned to the sanitary sewer system or disposed of properly.Any spill volume not recovered from a drainage conveyance system is considered adischarge to surface water, unless the drainage conveyance system discharges to adedicated stormwater infiltration basin or facility.A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is aCategory 1 spill; the Enrollee shall report all Category 1 spills per section 3.1 of Attachment E1(Notification, Monitoring, Reporting and Recordkeeping Requirements) of the General Order.Category 2 Category 3
A Category 2 spill is aspill of 1,000 gallons or greater, from or caused by a sanitary sewer systemregulated under this General Order that does not discharge to a surface water.A spill of 1,000 gallons or greater thatspills out of a lateral and is caused by a failure or blockagein the sanitary sewer system, is a Category 2 spill.

A Category 3 spill is a spill of equal to or greater than 50 gallons and less than 1,000 gallons,from or caused by a sanitary sewer system regulated under this General Order that does notdischarge to a surface water.A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateraland is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill.Category 4 A Category 4 spill is a spill of less than 50 gallons, from or caused by a sanitary sewer systemregulated under this General Order that does not discharge to a surface water.A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage inthe sanitary sewer system is a Category 4 spill. *Source: State Water Resources Control Board WQ-2022-103-DWQ Table 2-2: Other Spill TypesOther SpillType
Definition
Private LateralSewageDischarge(PLSD)
Discharges of untreated or partially treated wastewater resulting from blockages or otherproblems within privately owned sewer lateral connected to the enrollee’s sanitary sewer systemor from other privatesewer assets. PLSDs that the enrolleebecomes aware of may be voluntarilyreported to the California Integrated Water Quality System (CIWQS) Online SSO Database.

Enrollee-owned LateralSewageDischarge(EOLSD)
Discharges of untreated or partially treated wastewater resulting from blockages or otherproblems within enrolleeowned sewer lateral connected to the enrollee’s sanitary sewer systemor from other enrollee owned sewer assets that do not reach surface waters. EOLSDs that theenrollee becomes aware of must be reported to the California Integrated Water Quality System(CIWQS) Online SSO Database.

A spill from an enrollee-owned and/or operated lateral that discharges to a surface water is aCategory 1 spill. *Source: State Water Resources Control Board WQ-2022-103-DWQ 2 | March 30, 2025Spill Emergency Response Plan
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services

2.2 ObjectivesThe primary objectives of the SERP are to protect public health, to protect theenvironment, to satisfy regulatory agencies and waste discharge requirement conditionswhich address procedures for managing sewer spills, and to minimize risk of enforcement actions against the City of Glendale due to violations.

Additional objectives include:•
•
•
Provide excellent customer service.Protect private and public property f rom damage.Maintain a proper recordkeeping system to track problematic areas as well as to f ulfillregulatory requirements.

2.3 General Order Requirements for a Spill EmergencyResponse PlanThe Plan must include an up-to-date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information forprevention of f uture spills. The Spill Emergency Response Plan must include proceduresto:• Notify primary responders, appropriate local officials, and appropriate regulatoryagencies of a spill in a timely manner;• Notify other potentially af f ected entities (f or example, health agencies, watersuppliers, etc.) of spills that potentially af f ect public health or reach waters of theState;• •
•
•
•
Comply with the notification, monitoring and reporting requirements of this GeneralOrder, State law and regulations, and applicable Regional Water Board Orders;Ensure that appropriate staff and contractors implement the Spill EmergencyResponse Plan and are appropriately trained;Address emergency system operations, traffic control and other necessary responseactivities;Contain a spill and prevent/minimize discharge to waters of the State or any drainageconveyance system;Minimize and remediate public health impacts and adverse impacts on beneficialuses of waters of the State;• •
Remove sewage f rom the drainage conveyance system;Clean the spill area and drainage conveyance system in a manner that does notinadvertently impact beneficial uses in the receiving waters; March 30, 2025 | 3
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services •
•
Implement technologies, practices, equipment, and interagency coordination toexpedite spill containment and recovery;Implement pre-planned coordination and collaboration with storm drain agencies andother utility agencies/departments prior, during, and af ter a spill event;• •
•
Conduct post-spill assessments of spill response activities;Document and report spill events as required in this General Order; andAnnually, review and assess effectiveness of the Spill Emergency Response Plan,and update the Plan as needed.

2.4 Post Spill ResponseFor every sewer spill or potential sewer spill on public or private property coming f romthe city’s sewer system, the following guidelines shall be followed.• •
Immediate dispatch to appropriate crews upon receipt of report of a spill.The f irst responder on scene shall do a visual assessment of the area to determinethe nature, location, and type of problem. The f irst responder on scene shall confirmthe existence of a spill and if other than the Standby Team Leader, will confirm the existence of a spill to a Standby Team Leader.
• The Standby Team Leader shall direct responding crew members to bring neededequipment to appropriate locations to recover spilled sewage and to relieve thecause of the spill.• •
The responding crew members shall contain the spill, correct the cause of the spilland clean up the spill site in a timely manner.Proper documentation, and notification(s) shall be completed as soon as possible,including notification of the County Health Department within 15 minutes of the f irstresponder’s arrival on scene and the California Of f ice of Emergency Services (CalOES) within two (2) hours of becoming aware of a Category 1, 2, or enrollee ownedlateral Spill greater than 1000 gallons.• After every spill the City must do an assessment and review of all the previous spillresponse steps.

2.5 Record Keeping and TrackingAll Service Requests will be documented by Maintenance Services using the City Works software.Any actual sanitary sewer spill will be documented on the Sewer Spill Field Worksheetwhich is part of the Stoppage Report. The Worksheet will be completed in the field byone of the responding crew members. The Stoppage Report will be completed in theWastewater Shop. The Stoppage Report will be f orwarded directly to the Wastewater Superintendent, as soon as the Draf t Report has been created in the CaliforniaIntegrated Water Quality System (CIWQS) Database. The Wastewater Superintendent 4 | March 30, 2025Spill Emergency Response Plan
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services will then use the Stoppage Report in the process of readying the Draf t Report forcertification. 3 Standard Spill Response ProcedureThe following decisions and procedures are summarized for reference in the City ofGlendale’s Sewer Spill Emergency Response Flowchart.3.1 Handling the Service Request/Complaints:A spill may be detected by City employees or by others (e.g., general public). The PublicWorks Call Center is the primary recipient of telephone calls f rom the public regardingpossible sewer spills f rom the sanitary collection system, The Maintenance Services Division-Wastewater Section is responsible for responding to and mitigating spills.

The telephone operator/dispatchershould obtain all relevant information availableregarding the spill including:• •
•
•
Time and date call was received.

Specific location.Description of problem.Any reference to a possible earlier start time for the event prior to the call time notedin 1. above.• •
•
Caller’s name and phone number.Observations of the caller (e.g., odor, duration, back or f ront of property); andAny other relevant information that will enable the responding investigator and crews,if required, to quickly locate, assess and stop the spill.Note: Reference the Maintenance Services Division Standard Operating Procedure-Sanitary Sewer Spill Narrative and Talking Points which is an attachment to this SpillEmergency Response Plan.Based on the service request information, and location of the problem, a crew will bedispatched.

3.2 Dispatch of Appropriate Crews to Site of ReportedSewer SpillFailure of any element within the wastewater collection system that threatens to cause asewer spill triggers an immediate response to isolate and correct the problem. Dispatch of crews to any site of a reported sewer spill shall be done immediately. The report of asanitary sewer spill should always be dispatched to the Standby Team Leader. While aWastewater Crew Supervisor may or may not be available on any given day there is always an assigned Standby Team Leader.

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Spill Emergency Response PlanGlendale Public Works – Maintenance Services

3.3 Spill Correction, Containment, and Clean-upThe following procedures shall be followed in response to sewage spills within the City of Glendale.1. Site Assessment and initial response (performed by f irst person on scene). a. Do a visual assessment of the area .b. If the visual assessment reveals other than a sewer-related problem, attempt tocontact the service requestor for further information. Call-off other WastewaterSection personnel in route to the scene and if possible, determine the nature ofthe problem and relay the matter to the appropriate response group within the City.
c. If the visual assessment reveals a sewer spill, observe direction/location of spillflow or ponding, and determine if additional personnel or special equipment willbe needed.d. Call the Los Angeles County Health Department (LACHD) – within 15 mins off irst responders’ arrival on scene. Phone number on the Sewer Spill FieldWorksheet.

Special Notification Notes:• If the spill is outside City limits, Section representatives shall notify the appropriateagency as soon as possible. See agency phone numbers attached.• If the spill has the potential to impact students at a school, the Standby Team leadershall inf orm the Maintenance Services Division office and identify the af f ectedschool(s). The office personnel shall contact the school principal by telephone to inf orm the school of the potential health risks and ask that students and staff beadvised to stay away f rom posted area. Proper signage must be posted warning ofpossible health ef f ects.

2. Begin Initial Containment of the Sewage Spill – Possible options:
a. Direct the flow into a nearby manhole.b. Build a sandbag dike in the gutter line.c. Vacuum truck recovery once combination flusher unit on site.3. Set Up Traf f ic Control – Ensure that delineation is appropriate for the street speedand configuration of the work area.Simultaneously:4. Relieve the Stoppage– The responding crews will attempt to relieve the problem. a. Identif y the boundaries of the problem area.b. Set a trapping device in the manhole downstream of the blockage. 6 | March 30, 2025Spill Emergency Response Plan
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services c. Hydro-jet the sewer line experiencing the blockage using the most appropriatetool.d. If the crew is unable to relieve the blockage within a reasonable amount of time,the crew leader shall:i. Keep supervision informed.ii. Consider bypassing the section with the blockage.(See Note 2 at the end of this section)5. Continue Containment Effortsa. Direct the flow into a nearby manhole to return sewage back to the sewagesystem.b. If necessary, plug a catch basin and direct the flow into catch basin.c. Recover impounded sewage in catch basins or behind dikes with a vacuumtruck.d. If prolonged spill conditions are expected, a bypass pump operation is put inplace.6. Recover Downstream – As quickly as practicable, move to a point downstream in thereceiving storm drainage conveyance system and attempt to recover as much of the sewage that entered the storm drainage conveyance system as possible.

7. Post Community Warning Signs – If a spill is occurring where the public couldpossibly be exposed, post warning signs on barricades along the area of potentialpublic exposure to sewage discharge.8. Clean-up Operations – Spill sites are to be thoroughly clean af ter a spill. Noidentifiable residue shall remain.a. Cleaning products and other chemicals are not to be introduced to spill areas anddrainage conveyance systems.b. Disinfect all areas where people can be exposed to sewage. Use the StreetBleaching S.O.P. attached to this plan.c. Thoroughly wash-down the area. Spilled sewage and wash-down water shall bevacuumed-up and disposed of in the sanitary sewer.d. Remove sandbags, plugs, traf f ic control equipment, etc.9. Inspect the next manhole downstream to ensure that the blockage has notreoccurred.10. Estimation of Spill Volume – The volume of the spill (in gallons) shall be estimated assoon as possible, so that spill notification procedures can be initiated.11. Make Agency Calls:a. California Of f ice of Emergency Services (Cal OES) – within 120 mins ofbecoming aware of a spill. Phone number on the Sewer Spill Field Worksheet.

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Spill Emergency Response PlanGlendale Public Works – Maintenance Services b. City of Long Beach Health Department if sewage discharged to the Los AngelesRiver drainage is equal to or greater than 5,000 gals. Phone number on theSewer Spill Field Worksheet.12. Determine if sampling is needed - Required for greater than 50,000 gals released tosurface waters.13. Complete the Sewer Spill Field Worksheet. (See copy attached to this plan.)14. Complete the Spill Report Checklist (8 Pt. Report ) and f orward by e-mail to theWastewater Superintendent. Find on pg. 5 of the Sewer Spill Field Worksheet.15. Prepare the stoppage report.16. Determine the Cause of the Spill – The crew leader will identify the cause of the spill(i.e., grease, roots, owner’s problem, rain surcharge, etc.) to the best of his ability. ACCTV inspection will be used to confirm this assessment and will be performed within two (2) working days of the event.

17. Prepare the draf t CIWQS Report in accordance with the time f rames in Table 3-1

18. Certify the CIWQS Report in accordance with the time f rames in Table 3-1 8 | March 30, 2025Spill Emergency Response Plan
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services Table 3-1: Notification, Monitoring, Reporting and Record Keeping RequirementsElement Requirement Method Notification
Within two (2) hours of Enrollees knowledge a Category 1, 2 or Call Cal OES at (800)Enrollee owned and/or operated lateral spill that does notdischarge to surface waters of 1,000 gallons or greater,notify the California Office of Emergency Services (Cal OES)and obtain a notification control number. 852-7550(See appendix E-2Summary ofNotification,Monitoring andReporting Requirements)
Monitoring
Category 1 Section 2 ofAttachment E-1
•
•
Conduct spill-specific monitoring.(See appendix E-2Summary ofNotification,Monitoring andReporting Conduct water quality sampling of the receiving waterwithin 18 hours of initial knowledge of spill of 50,000gallons or greater to surface waters.

Requirements) Categories 2, 3 and 4
• Conduct spill-specific monitoring.Enrollee owned and/or operated lateral spill that does notdischarge to surface waters• Conduct visual monitoring.

Reporting
• For Draft, Certified, Technical and Amended Reporttime frames for all categories See Table 3.

Enter data in theCIWQS Online SpillDatabase
(See appendix E-2Summary ofNotification,Monitoring andReportingRequirements) •
•
“No Spill” Certification: Enrollee shall certify that no spillsoccurred within thirty (30) calendar days of the end of the (http://ciwqs.waterboarmonth during which there were no spills. ds.ca.gov/), Certifiedby enrollees LegallyResponsible Annual Report (Previously termed Collection SystemQuestionnaire in General Order 2006-0003-DWQ) Allenrollees shall update their previous year’s Annual Reportby April 1 of each year after the effective date of thereissued order, June 5, 2023, for each calendar year(January 1 through December 31) Official(s).

Record Keeping The enrollee shall maintain
records to document compliancewith the provisions of the reissued General Order and the Section 4 ofAttachment E-1previous General Order 2006-0003-DWQ as applicable, foreach sanitary sewer system owned including any requiredrecords generated by an enrollee’s contractor(s) for a period offive (5) years. Includes: Self-maintainedrecords shall beavailable duringinspections or uponrequest. a. Individual spill event records.
b. Sewer system telemetry records.c. Sewer System Management Planimplementation and audit records.

Equipment records.Work orders.
*Source: State Water Resources Control Board WQ-2022-103-DWQ March 30, 2025 | 9
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services Notes:•
•
Preliminary Assessment of Damage to Property – The response crew must usediscretion is assisting the property owner/occupant. Be aware that the City ofGlendale could f ace increased liability for any further damages done to private property during such assistance. The response crew should not enter privateproperty if not necessary to assess damage, especially without permission of theowner/occupant. Take appropriate still photographs and video footage, if possible, of the outdoor area of the sewer overflow.

Equipment Exercise in Support of Bypass Readiness – The WastewaterMaintenance Section conducts regular operational checks of all utility pumps thatcould conceivably be used for bypass operations. The schedule of checks for the current calendar year, Wastewater Maintenance Check Calendar YYYY, is a workingdocument that is posted in the Crew Of f ice in the Wastewater Maintenance shop.Scheduled checks are documented with initials of individuals assigned to oversee checks, typically on working Fridays. The template document can be f ound at G:\1-WASTEWATER\YYYY\Crew Supervisor & Supt. Shared 10 | March 30, 2025Spill Emergency Response Plan
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services Table 3-2: Spill Reporting TimeframesSpill Type DraftSpill Report Certified Spill Report Technical Report Amended SpillReport Category 1 Within threebusiness days ofknowledge of thespill Within 15 calendar daysof spill end date
For 50,000 gallons or Within 90 calendargreater: Within 45calendar days spillend date days after the spillend date
Category 2
Category 3
Category 4 &
Within threebusiness days ofknowledge of thespill
Within 15 calendar daysof spill end date
N/A
N/A
N/A
Within 90 calendardays after the spillend date
N/A Within 30 calendar daysafter the end of the mo nthin which spill occurred Within 90 calendardays after theCertified Spill Reportdue dateN/A Within 30 calendar daysafter the end of the mo nthin which individual spillsoccurred, N/A
Enrollee-owned/operatedLaterals
Or
Upload and certify byFebruary 1 after the endof the calendar year inwhich spills occurred March 30, 2025 | 11
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services 4 Hazardous Material Response4.1 Handling Suspected Hazardous Materials WhenResponding to a sewer SpillUpon arrival at the scene of a sewer spill, should a suspicious substance (e.g., oil sheen,discoloration) be f ound on the ground surface, or should a suspicious odor (e.g., gasoline) not common to the sewer system be detected, the sewer investigator orresponse crew shall immediately contact the supervisor for guidance bef ore takingfurther action.

Should the supervisor determine the need to alert the hazardous material responseteam, the sewer investigator or crew shall await the arrival of the Fire Department forassistance. The crew may attempt to contain and abate the spill if saf e and if thesubstance is known but must observe caution until assistance arrives. Proper personal protective equipment must be used.

Upon arrival of the Fire Department, the sewer crew will take direction f rom the FireDepartment Representative with the lead authority. When determined saf e andappropriate, the sewer investigator and crew shall proceed under this SERP with the containment, clean-up activities and correction.4.2 Handling Suspected Hazardous Waste SpillsEncountered During Other Field Work Background: Occasionally Public Works Staff are asked to assist with clean-up ofvarious spills of liquid materials on City streets or elsewhere within the public right of way. Materials most often encountered include spilled paint, slurry f rom concretewashout bins at construction sites, lubricating oil or hydraulic fluid f rom vehicles, andinfrequently spills of fuels, gasoline, and diesel.

General Precautions: Public Works Staff will typically rely on the vehicle driver’sknowledge of what the material is and handle the materials appropriately. Withoutknowledge of what the material is staff will assume the materials are hazardous andsecure the area pending identification via testing for hazardous waste characteristics.

Public Works Staff will not get involved with the clean-up of any unknown substance andthose known to be hazardous, such as gasoline, will be referred to hazmat trainedpersonnel at the Glendale Fire Department.

Recovery: Typically, granular absorbents are used to soak-up as much of the liquid aspossible and they are manually recovered by crews with push brooms. Used absorbentsthat are lightly soaked will be recovered and used again. Heavily soaked materials arebagged for transport to The Fire Prevention Bureau’s hazardous waste recovery facility on Flower Street for disposal.
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services 5 Contractor-Related Spills ProceduresImportant Note: Contractors and property owners will be held responsible for spills determined to be caused by their activities. However, a timely response to the spill iscritical, regardless of responsibility, the spill response crews shall be prepared to perf ormall spill response procedures necessary to mitigate the spill.

Spill-Response Crew’s Responsibilities: If requested, response crews shall assist thecontractor in his/her ef f orts to mitigate the spill by following these procedures:(1) Perf orm Standard Spill Response – Perf orm procedures as per this Response Plan,until the point at which it becomes clear that the spill may be related to nearbycontractor activity and the contractor has the on-site capability to mitigate the spill. (2) Consult with Contractor, if Possible – If the contractor is on site, the crew leader willapproach the contractor’s f oreman to determine/coordinate spill response ef f orts.The contractor may be able to resolve the spill with assistance. If the contractorrequests, the responding crew will assist in relieving the problem. If the stoppagecannot be relieved by the responding crew, the crew leader shall contact the Wastewater Superintendent and explain the situation while the crew continues itsef f orts to resolve the situation. (3) Take Action When Contractor Cannot be Located – If the contractor is not on site,the responding crew will assess the situation and determine the best approach formitigating the spill. They shall proceed with spill response activities as needed. Thefollowing additional procedures also apply:(a) Notification to Contractor – The timing for this notification should be as early aspossible for major events and may be later for minor events that are resolved bef ore the contractor can respond.(b) Clean Up of the Area – This includes returning contained sewage to thecollection system using the vacuum truck or a pump, removal of sandbags orplugs, cleaning and flushing the area and/or the catch basin and packing up equipment and supplies. Disinfect according to policy. See the street bleachingS.O.P. attached to this document. (c) Spill Occurring Due to a Contractor-Related Problem – When a private residencehas been impacted by a spill occurring due to a contractor-related problem, thecontractor is obligated to provide clean-up services. (d) Documentation Required – Wastewater Maintenance crew leader to render thefollowing:(i) Sewer Spill Volume Estimating Worksheet (ii) Sewer Spill Field Worksheet(iii) Sewer Stoppage Report.(e) CityWorks documentation of sewer line maintenance performed in Response tothe stoppage.

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Spill Emergency Response PlanGlendale Public Works – Maintenance Services 6 Spills from Private LateralsShould the spill not be the responsibility of the City of Glendale but there is imminent danger to public health, public property, or the waters to the State/U.S., then the City ofGlendale will take prudent emergency action until the responsible party assumesresponsibility and takes over.

Sewer crew may choose to jet the main line to determine whether the blockage is c ausedby the City line.1. If it is determined that the blockage is f rom the City line, start containment, correctionand clean-up operations.2. Once a private lateral spill has been confirmed the responding crew shall attempt tonotify the owner/occupant to restrict usage of their water until the blockage has beencleared.3. If the blockage is in the lateral line, the owner/occupant shall be notified to addressthe blockage as soon as possible.4. At the discretion of the crew leader, the owner/occupant may be given up to 24 hoursto begin repairs.5. If the repairs and clean-up are not completed within the agreed amount of time or theoccupant continues to use water, the water may be shut off until the repairs aremade.6. Glendale Water and Power should be called to shut off the water.7. Any clean-up activities due to repeat of f enses may be billed to the responsibleprivate party. 14 | March 30, 2025Spill Emergency Response Plan
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services 7 Spills from Enrollee-Owned and OperatedLateralsEnrollee Owned and Operated Lateral: A lateral that transports sewage f rom Cityowned buildings and facilities to the City’s Sanitary Sewer System.Enrollee Owned and Operated Lateral Spill - is a sewage spill caused by a blockage ina lateral connecting a City owned building or facility to the City’s sanitary sewer systemand which does not reach surface waters. Enrollee owned and operated lateral spills that reach surface waters automatically become category one spills.

1. The responding crew will take action as necessary to block the flow of sewage f romreaching a drainage conveyance system inlet (Ex. A storm drain catch basin inlet).2. Once an enrollee owned and operated lateral spill is confirmed, the responding crewshall notify the Facilities Maintenance Division to address the blockage.3. Facilities Maintenance Staff will relieve the blockage causing the spill as quickly aspossible and will coordinate securing of water to the building (s) as necessary toperf orm repairs. If water shutoff becomes necessary, Glendale Water and Power(GWP) staff should be called to shut off the water.4. Wastewater Maintenance Section staff will continue to assist with containment untilthe spill is stopped and then will perf orm clean-up of the af f ected area.

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Spill Emergency Response PlanGlendale Public Works – Maintenance Services 8 Sewage Spill Notification andDocumentationDocumentation Required:The Wastewater Superintendent or his designee is to render the following sewer reports(when applicable) to the event:• •
•
•
•
Sewer Spill Volume Estimation Worksheet.

Sewer Spill Field Worksheet.Sewer Stoppage Report (PWS-22).Completed Cityworks Service Request documenting response to the spill event.Cityworks sewer line maintenance record for line-cleaning work performed to relieveany blockage causing the stoppage.

When Agency Notification is Required:The State Water Resources Control Board (SWRCB) must be notified no less than oncea month of any and all spills that occur, as well as when no spills have occurred. Theamount of time and the process in which the SWRCB must be notified is best referred toin Table 3-1 and Table 3-2. 16 | March 30, 2025Spill Emergency Response Plan
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services ATTACHMENT 1 – AGENCY CONTACT LIST
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Agency Phone numbers
Verified: 04/02/25

1. Department of Fish and Wild Life (951) 443-2944
(818) 548-3900
(800) 424-8802
(818) 242-0003

2. Director Public Works3. Federal Hazardous Response Center4. Glendale Unified School District(Hagop Kassabian, Glendale Unified Directorof Facility and Support Operations)5. Los Angeles County Flood Control District

6. City of Los Angeles Department of Public Works

7. Los Angeles Regional Water Quality Control Board

8. Safety Section (Margaret Agus)
(818) 896-0594
(888) CLEAN-LA
(213) 576-6600
(818) 550-4358

9. California Emergency Management Agency (Cal-EMA) (800) 852-755010. Verdugo Fire Communication Center(Hazardous Materials) (818) 548-4030
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services ATTACHMENT 2 – SEWER SPILL VOLUME ESTIMATING SPREADSHEET 278 of 397

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Spill Emergency Response PlanGlendale Public Works – Maintenance Services ATTACHMENT 3 – SEWER SPILL FIELD WORKSHEET
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services ATTACHMENT 4 – SEWER STOPPAGE REPORT
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Date: Tim e: District #:Location:

Cause:Damage to City Property? ❑Yes❑No Type of Dam ag e:

Equipment Number /Hours:

Employee(s) Nam es /Hours:

Date of Last Main Cleaning /Inspection:

Damage to Private Property? ❑ ❑Yes No Type of Dam ag e:Location:

Remarks:

Signed:

Date: Tim e: District #:Location:

Cause:Damage to City Property? ❑ ❑Yes No Type of Dam ag e:Equipment Number /Hours:

Employee(s) Nam es /Hours:

Date of Last Main Cleaning /Inspection:

Damage to Private Property? ❑ ❑Yes No Type of Dam ag e:Location:

Remarks:

Signed:
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services ATTACHMENT 5 – SSMP OVERFLOW EMERGENCY RESPONSE FLOWCHART(MARCH 2025) 289 of 397

START Signs must be Agency CallsLACHD(1)
w/ initial Volume EstCal OES (2)
Perform Clean-UpOperations See SectIII C.6 of SERP
Start VolumeEstimatingworksheet*
posted (see sectionIII.C.5 of SERP* forposting instructions) Is samplingneeded?
YES See Table II of SERP*
Incomingcall to Maint.Services Division.See section
III.A of the SERP*
YES
Normal WorkingHours?
Contact StandbyTeam Leader
YES
YES
NONONO
Standby TeamLeader directspersonnel torespond
Call Assigned toStandby TeamLeader
Complete SSO Fieldworksheet
Yard Attendanton Duty?
Did SSO cause apublic healthnuisance?
Call forwarded toGlendale Water andPower (Howard Subdispatch) Crew dispatched.See Section III.B ofSERP*
Field crewresponding preparesstoppage report
NO
Recover max Make initial call toLACHD w/in 15 minsof arrival even if volunknown. amount of sewagein MS4 and return toSanitary Sewer. SeeSect III.C.4 of SERP Crew responds tothe location
Perform poststoppage CCTVinspection withintwo (2) working days Field crew will simultaneouslyminimize the amount of
YES
Sewage that enters drainageconveyance system whileattempting to remove causeof spill, See Sect III C of SERP.

Crew supervisor /Sr.

Cat. 3 or 4 – within 30 days of end
WWMW preparesof month in which event occurred. draft CIWQS Report Cat. 1 or 2 – within 3 working days.

NO
NO
Discharge todrainageconveyance system.(MS4)?
WastewaterSuperintendent /ADPW CertifiesCIWQS report.

Spill Stopped? YES
City of Glendale
END
Sewer Spill Emergency Response Flowchart
(1) Within 15 minutes of arrival on scene if sewage reached a storm drain conveyance.(2) Within 120 minutes of becoming aware.

Revised: 4/3/2025
G:\1-WASTEWATER\WDR\SSMP Component Pieces\SSMP Appendix B/ 06_Spill Emergency ResponseFlowchart (Apr 2025) 290 of 397

Spill Emergency Response PlanGlendale Public Works – Maintenance Services ATTACHMENT 6 – EXAMPLE PROJECT SPECIFICATION FOR CONTRACTORBYPASS SPILL RESPONSE COORDINATION 291 of 397

Acacia Ave Wastewater & Street Improvement ProjectSpec 3405RBypass Spill Response and Communication Plan(Rev. 6/7/13)Project Team 24 Hr. PhoneContractor Proj. Mgr. (Sully-Miller) Site Foreman (Sully-Miller)
Gary Downey (714) 578-9604 -Office
(714) 720 -7415- Cell
(818) 649-4350- Cell
(818) 937-8255-Office
Rueben ValenzuelaConstruction Inspector (City of Glendale) Art Warren Project Manager (City of Glendale) Jasmina ZigicOperations & Maintenance CoordinatorsWW Maintenance Crew Supervisor (C of G) Roy Rodriguez 818-807-6078- Cell 818-262-6799- Cell
WW Maintenance Superintendent (C of G) John HicksSewer System Overflows1. Flows of raw sewage from pipes within a construction trench that do not leave thetrench are NOT considered SSO’s.2. Any discharge of raw sewage from the collection system to the street, a sidewalk orright of way IS considered an SSO and must be reported to the State by the City.3. Should an SSO occur do your best to contain it at the site to prevent entry into thestorm drain system. Have an adequate supply of containment materials on site at allTimes.4. Who to call:Time FrameNormal Working Hours For City Personnel This Is Who to CallM-Th 6:30 AM to 4 PM PW MaintenanceFri 6:30 AM to 3PM Services Dispatch818-548-3950After Normal WorkingHours
All other times includingHolidays
Wastewater SectionStandby Team LeaderChanges Monday at 6:30AM. Phone number https://hdrinc.sharepoint.com/teams/GlendaleSSMPAudit/Shared Documents/2025 SSMPUpdate/SSMP Attachments/Attachment Source Files/Attachment F - SERP/06_AcaciaAve Wastewater & Street Improvement Project_Spec 3405R_Bypass Spill ResponseCoord.doc 292 of 397

Spill Emergency Response PlanGlendale Public Works – Maintenance Services ATTACHMENT 7 – SPILL REPORTING FLOWCHART
(MARCH 2025)
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City of GlendaleSpill Notification and Reporting Flow Chart* If no Spills within a calendar month, LROmust report on California IntegratedWater Quality System - CIWQS**certifying no Spills within 30 days of endof calendar month that no Spillsoccurred, or quarterly reporting ifpreferred.

Did a SpillOccur?
Start NO DONE
YES
Private LateralSewage Discharges(PLSD's) may bevoluntarily reportedto the CIWQS Caused by issuewith a privatelateral?

DONE YES
YES
system. NO
Answer all questionsbelow. Responsesdetermine CategoryI, II, III, IV Spill.

Call Local HealthDept. within 15 minof arrival.

Caused by issuein City-ownedlateral?
NO
Did Spill reachsurface waters?
YES = CAT1
Discharge to surface waterOR discharge to drainageconveyance not fullycaptured & returned to thesanitary sewer? Was Spill greateror equal to 1,000gallons?
Call Local HealthDept. within 15 minof arrival.

NO YES = CAT1NOWas Spill greateror equal to 1,000gallons? YES
YESCall CalOES within 2hrs. of becomingaware.

NO
Must DRAFT reportin CIWQS** within 3business days. Draftby Data Submitter Call CalOES within 2hrs. of becomingaware.

Call Local HealthDept. within 15 minof arrival.

Was Spill greateror equal to 1,000gallons?
YES = CAT2
Submit finalCERTIFIED report onCIWQS** within 15calendar days ofSpill end date.

Certified by LRO
No No
AmendmentNeeded?
YES
NO
AMEND Report inCIWQS within 90calendar days of spillend date.

DONE
Was Spill greateror equal to 50gallons?
YES = CAT3
Certify in CIWQS within 30 daysafter end of month in which itoccurred. (CAT 3, 4, EOLSD) Call Local HealthDept. within 15 minof arrival.

NO = CAT4By Feb 1 after end of calendar yearof occurrence (CAT 4, EOLSD only) DONE City of Glendale Preliminary Report:Asst. Director Public Works - ADPWDirector of Public Works - DPWPrincipal Civil Engineer - P.C.E.

Senior Civil Engineer - NPDES Compliance
* These reporting requirements do not preclude other emergency notification requirements and time-frames mandated by other regulatory agencies (local County Health Officers, local Director ofEnvironmental Health, Regional Water Boards, or Office of Emergency Services (OES) or California law.** If CIWQS in not available, you must FAX to RWQCB in accordance with time schedules identified above and enter all required information in to CIWQS as soon as practical.Los Angeles RWQCB Phone: (213) 576-6600, Fax: (213) 576-6640 Revised: 4/2/2025
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Spill Emergency Response PlanGlendale Public Works – Maintenance Services ATTACHMENT 8 – MSSOP SEWER OVERFLOW NARRATIVE AND FOLLOW-UPPROCEDURES 295 of 397

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Spill Emergency Response PlanGlendale Public Works – Maintenance Services ATTACHMENT 9 – WWSOP STREET CLEANING POST-SSO
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Standard Operating prOcedure
Street cleaning pOSt SeWer Spill
rev. 11/29/2023Purpose: How to properly clean and sanitize hardscapes contaminated by a sanitary sewer spill.Background: Sanitary sewer spills that impact hardscapes, typically streets and sidewalks but occasionally driveways and other private hardscapes need to be cleaned and sanitized beforeresponding Wastewater Section Crews depart the sceneSpecial Tools:• •
P.P.E.-Tyvek suit, gloves and chemical safety goggles.

Traffic Cones or delineators and caution tape to keep the public safe while bleach being applied to surfaces. .

General Procedure: Set UpMINOR STREET CLEANING POST SSO• •
•
•
Locate manhole cover that was overflowing.

Pour disinfectant (Bleach) around outer perimeter of overflowing manhole cover.

Remove manhole cover from ring and position cover beside the ring.Use flusher vehicle hose at low to medium pressure and wash spill area down, back intothe manhole. •
•
Return all solids back to collection system and dispose of waste properly.

Return manhole cover back into place.

MAJOR STREET CLEANING POST SS0•
•
Locate manhole cover that was overflowing.

Set up a combo-truck downstream from overflowing manhole cover closest/before storm drain. If necessary, use a plug to block storm drain from overflow. 302 of 397

• Position vacuum tube(s) in gutter line, along sidewalk. Build a dike with sandbags around the vacuum tube that will be used for recovery of the wash-up water. Leave combo-truckvehicle at idle mode.• •
•
•
Park flusher truck next to overflowing manhole cover placed in the path of the overflow.

Pour disinfectant (Bleach) around outer perimeter of overflowing manhole cover.

Alert combo-truck crew that you will start washing down in their direction.Use the hose from the flusher truck at low to medium water pressure and wash areaaffected by the spill in the direction of the combo-truck. Move flusher truck slowly in the direction of the combo-truck so you do not overwhelm the combo-truck vacuum capacity.• Return all solids back to collection system and dispose of waste properly. 303 of 397

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Resolution to accept a 2024 Historic Preservation Fund Grant in the amount of $40,000 to support the East-West Glendale Historic Resource Survey

1. Motion authorizing the City Manager or designee to execute Grant Agreement C08424008 with the California State Office of Historic Preservation in the amount of $40,000.

2. Resolution of Appropriation in the amount of $40,000.

COUNCIL ACTION
Item Type: Consent Item
Approved for April 29, 2025 calendar

EXECUTIVE SUMMARY
The Planning Division of the Community Development Department applied for and was awarded a 2024 Historic Preservation Fund grant of $40,000 to partially fund the East- West Glendale Historic Context and Historic Resources Survey, approved by City Council in September 2024. The grant is administered by the State Historic Preservation Office as part of its Certified Local Government program. The City is required to provide a partial match of $26,667, which will be expended as part of the total approved project cost of $156,700. This grant will offset General Fund dollars allocated for this project.
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RECOMMENDATION
Authorize the City Manager, or his designee, to execute the 2024 Historic Preservation Fund Grant agreement and appropriate the grant funding for the East-West Glendale Historic Context and Historic Resources Survey.

ANALYSIS
The State Historic Preservation Office (SHPO) has awarded the City of Glendale a 2024 Historic Preservation Fund Grant of $40,000. These grants are available only to municipalities that participate in the state’s Certified Local Government (CLG) program and are awarded competitively. Glendale received the maximum amount available for an individual city in the 2024-25 funding round. The City is required to provide a partial match of $26,667, which will be expended as part of the total project cost of $156,700.

The City has contracted with Architectural Resources Group (ARG), as project lead, with Historic Resources Group (HRG) as subconsultant, to prepare the context and survey.

The 2024 CLG Grant will help fund the East-West Glendale Historic Context and Historic Resource Survey, which is currently in its initial phase. The survey was approved by City Council on September 17, 2024. Historic resource contexts and surveys are important tools for guiding the development of cities. They provide information about potentially historic properties that can help direct future development and let property owners, decision makers, staff, community groups, and the general public know in advance when a site may, or may not, have potential environmental review constraints. The historic context will study the history and development patterns of East-West Glendale and identify specific contexts and themes that provide a framework for understanding how what we see on the ground today came to pass. The historic resources survey will look at every built parcel in the area and identify those properties that are potentially eligible for historic designation.

Planning staff intends to apply for a 2025/26 CLG grant to offset costs for the North Glendale Historic Context Update and Survey if project timing aligns with the next grant cycle, as is expected.

STAKEHOLDERS/OUTREACH
Multilingual public outreach will be an important component of the East-West Glendale Historic Context and Historic Resources Survey. This will include two in-person community meetings with the consultants and city staff in attendance. Outreach for these meetings will be provided to a wide range of community groups and stakeholders, including business, religious, and social groups, homeowners’ associations, and the local historical society. In addition, digital outreach will be used to notify people more broadly about these meetings and a dedicated webpage is being developed to allow individuals to share places and stories that are important to them and will help direct the survey teams efforts.
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FISCAL IMPACT
There will be no fiscal impact if the grant is accepted. The grant will reimburse the City for $40,000 of the project’s total cost of $156,700. The City’s required match of $26,667 will be met by its expenditure for the project consultant.

Therefore, staff requests an appropriation of $40,000 from grant revenue, which will be reimbursed upon submission of a final narrative report, explaining the use of the funds, and a reimbursement request to SHPO on or before the end of the grant period on March 31, 2026. The appropriation request is outlined below:

Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source
$40,000.00 GL: 31240-2160-CDD-
0020-P0000-T0000-
F0000-0000-0000-
PL: CDD01318BG
GL: 43110-2160-CDD-
0020-P0000-T0000-
F0000-0000-0000-
PL: CDD01318BG
Grant Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The Project is categorically exempt from environmental review pursuant to CEQA Guidelines §15308, which consists of actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES NOT RECOMMENDED BY STAFF
Alternative 1: Do not authorize the City Manager, or his designee, to execute Grant Agreement C08422008 with the California State Office of Historic Preservation in the amount of $40,000, and do not approve appropriation of $40,000 to the grant fund.

Alternative 2: Any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Bradley Calvert, Director of Community Development
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Prepared by:

Jay Platt, Principal Planner
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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1 4
2 6
4 MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the City Manager, or designee, is hereby authorized to execute 2024 Historic Preservation Fund Grant Agreement C08424008 with the State of California Office of Historic Preservation for $40,000, to partially fund the East-West Glendale Historic Context and Historic Resources Survey that was approved by City Council in September 2024, as outlined in the April 29, 2025 staff report from the Director of Community Development. Said agreement shall be subject to approval as to form by the City Attorney.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Chess Tournament Sponsorship Request
1) Motion approving a $12,000 sponsorship for the California State Open Chess Tournament and authorize the City Manager to execute any necessary agreements with the event organizers.
2) Resolution of Appropriation to appropriate $12,000 for a sponsorship for the California State Open Chess Tournament.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for April 29, 2025 calendar

EXECUTIVE SUMMARY
The event organizers have requested a $12,000 sponsorship for the 2025 California State Open Chess Tournament, taking place in Glendale for the first time in its 30+ year history.

Planned for August 29 to September 1, 2025, the tournament is expected to attract 500 to 600 participants, coaches, and spectators from across the country. This event supports Glendale’s goals of promoting education, community engagement, and innovation. It also presents a timely opportunity to align with Glendale Tech Week and boost the local economy through tourism and media exposure. Sponsorship will support event logistics, outreach, and enhanced participant experiences.
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RECOMMENDATION
That Council approve a $12,000 sponsorship for the California State Open Chess Tournament and authorize the City Manager to execute any necessary agreements with the event organizers.

ANALYSIS
The 2025 California State Open Chess Tournament will be held in Glendale for the first time in its over 30-year history. This event is expected to draw 500 to 600 participants and spectators from across the country and aligns with Glendale’s goals of promoting education, community engagement, and its growing identity as a hub for strategic innovation. The City of Glendale, in partnership with the American Chess Academy, California Chess Federation, and dot818, will host the California State Open Chess Tournament from August 29 to September 1, 2025, at the Embassy Suites. Previously hosted in San Diego and Los Angeles, this is the first time the tournament will be held in Glendale. This builds upon the success of last year’s inaugural Glendale chess event, which brought together youth from the American Chess Academy and local first responders in a community match that drew over 150 attendees and strong civic engagement.

The tournament is expected to deliver community and economic benefits:
• Educational & Cultural Enrichment: Chess is a symbol of strategic thinking and is strongly rooted in Glendale’s diverse communities.
• Economic Impact: With hundreds of out-of-town participants, the event will generate hotel stays, restaurant visits, and retail spending.
• Positive Media Exposure: This event offers opportunities to showcase Glendale’s commitment to education, innovation, and youth development. • Strategic Timing: The tournament leads directly into Glendale Tech Week, allowing for a coordinated message that positions Glendale as a center for critical thinking and innovation.

Event organizers have requested a $12,000 sponsorship from the City to support event logistics, participant resources, and promotional efforts. In addition to financial sponsorship, the City may also provide in-kind support such as outreach and event coordination assistance.

STAKEHOLDERS/OUTREACH
None.

FISCAL IMPACT
Sponsorship for the California State Open Chess Tournament will cost $12,000, which was not included as part of the FY 2024-25 budget. The request for appropriation from General Fund undesignated fund balance is outlined below:
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Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$12,000 25300-1010-000 43112-1010-MSD-
6504-P0000
General Fund

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
1) Council may choose to not sponsor this event.
2) Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Roubik R. Golanian, City Manager
Prepared by:

Elena Bolbolian, Chief Innovation Officer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
1) Sponsorship Request
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MOTION
Moved by Council Member , seconded by Council Member , that the Council of the City of Glendale hereby approves a $12,000 sponsorship of the California State Open Chess Tournament, as more particularly described in the Report to Council dated April 29, 2025. The Council authorizes the City Manager or his designee to execute any necessary agreements with event organizers, subject to approval as to form by the City Attorney.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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Dear Members of the Glendale City Council:

Thank you for helping with the California State Open Chess Tournament. We recently invited the City

Glendale

contribute

$12,000

toward

the

tournament’s

overall

budget,

helping

deliver

top-tier

event

for

the

community.

would

now

provide

detailed

outline

explaining

what

those

funds

will

provide.

1. Tournament Rooms ($8,200)
To

host

the

tournament

the

Embassy

Suites

from

August

30 to

September

are

responsible

for

daily

rental

fees

plus

service

charge

and

tax.

Here

how

the

charges

break

down:

○ Diamond Ballroom
Saturday,

8/30:

$1,500

Sunday,

8/31:

$1,500

Monday,

9/1:

$1,500

Subtotal:

$4,500
○ Black Pearl Room
Saturday,

8/30:

$500

Sunday,

8/31:

$500

Monday,

9/1:

$500

Subtotal:

$1,500
○ Total Before Service Charge and Tax: $6,000 ○ Service Charge and Tax (24% + 10.25%): $2,202.60 ○ Grand Total: $8,202.60

2. Hosting Tournament Director ($2,000)
We

will

fly

licensed

International

Chess

Federation

(FIDE)

tournament

director

from

out

state,

covering

their

travel,

lodging,

and

compensation.

3. Banners, Printed Publications, and Local Advertising ($1,800) High-quality

banners,

brochures,

and

flyers

will

promote

Glendale’s

involvement

key

sponsor.

will

prominently

feature

the

City’s

logo

both

digital

and

printed

materials,

showcasing

Glendale’s

civic

pride

and

dedication

educational

enrichment.

This

budget

will

cover

five

banners

and

1,000

brochures

distributed

local

businesses,

schools,

and

city

events.

will

advertise

the

event

through

local

media,

social

platforms,

and

community

outlets.

will

also

run

two-week

display

campaign

leading

the

event,

targeting

Glendale

residents

most

likely

attend.

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Key Considerations for the City Council
This world-class event will bring together 500 of the country’s top chess players, along with their coaches,

families,

and

spectators.

● Community Engagement and Participation:

addition,

anticipate

that

over

100

Glendale

residents

will

compete,

volunteer,

attend

the

tournament.

● Economic Benefit:

The

players

and

their

families

will

staying

the

Embassy

Suites

and

will

support

local

restaurants

and

businesses.

● Educational and Cultural Value:

Chess

significant

Glendale’s

diverse

heritage,

and

hosting

premier

tournament

highlights

our

shared

commitment

intellectual

pursuits,

strategic

thinking,

and

cultural

pride.

also

plan

coordinate

messaging

with

the

upcoming

Glendale

Tech

Week,

emphasizing

Glendale’s

role

innovation

hub.

We are thankful for the City of Glendale’s ongoing support and the thoughtful review of this request.

you

have

any

questions

need

further

details,

please

don't

hesitate

reach

out.

would

happy

meet

with

you

any

members

the

City

Council

discuss

how

these

funds

will

effectively

utilized.

Thank you for your time and consideration. We look forward to continuing to work with you to make

this

year’s

California

State

Open

success.

Best wishes,
David Tonoyan
President,

dot818

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Side Letter Agreement with Glendale Fire Fighters’ Association (“GFFA”) Pertaining to Staff Captain Pay

COUNCIL ACTION
Item Type: Action Item
Approved for April 29, 2025 calendar

EXECUTIVE SUMMARY
As a contracting agency of the California Public Employees’ Retirement System (CalPERS), the City of Glendale is subject to statutory and regulatory requirements that govern whether compensation is reportable for pension calculation purposes. The Public Employees’ Retirement Law (PERL), the Public Employees’ Pension Reform Act of 2013 (PEPRA), and the California Code of Regulations (CCR) require that contracting agencies must accurately reflect information related to compensation items in approved documentation. For compensation paid in addition to base salary, such as Staff Captain Pay, this must include the relevant intent, eligibility criteria, and conditions of payment.

By way of letter dated April 4, 2024, CalPERS determined that compensation paid as Staff Captain Pay was not compliant under the PERL for a retiring Fire Captain. The basis for the determination was that the compensation was not available in the same manner for Fire Captains and Fire Captain Paramedics, a requirement under the PERL.

The City submitted an appeal on behalf of the retiring Fire Captain on June 6, 2024.

After working with CalPERS on bringing the compensation into compliance, the determination was rescinded. However, the item is not in compliance and able to be used in pension calculations until the MOU language is revised and additional payments are made to Staff Captain Paramedics to align with the City’s original intent. 317 of 397

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RECOMMENDATION

1. Approve the Side Letter modifying the Staff Captain Pay, bringing it into compliance for past retirees and future retirees.

2. Approve payment for the additional amounts related to Fire Captain Paramedics assigned as Staff Captain.

ANALYSIS
Staff Captain Pay
Staff Captain Pay most closely aligns with the definition of “Lead Worker/Supervisor Premium” special compensation under Title 2 California Code Regulations (“CCR”) section 571(a)(4) for classic CalPERS members and CCR section 571.1(b)(3) for PEPRA CalPERS members. Special compensation encompasses items paid in addition to base salary that align with the exclusive list of items identified in CCR sections 571 and 571.1, and comply with other requirements therein.

Lead Worker/Supervisor Premium is defined in CCR section 571 as follows:
“Compensation to employees who are routinely and consistently assigned to a lead or supervisory position over other employees, subordinate classifications, or agency-sponsored program participants.”
The original intent of Staff Captain Pay was to provide assigned Fire Captains with additional compensation for developing and leading other employees in order to gain experience for the Battalion Chief position. When assigned, employees routinely and consistently lead and supervise other employees in an administrative capacity, which aligns with the definition of “Lead Worker/Supervisor Premium” special compensation.

Originally, Fire Captains and Fire Captain Paramedics assigned as Staff Captain were both paid additional compensation. However, for Fire Captain Paramedics, this was in the form of retaining the higher base salary related to the Fire Captain Paramedic classification. For CalPERS’ purposes, there must be a separation between special compensation and base salary. Under the PERL, the comparison of special compensation for Fire Captains and base salary for Fire Captain Paramedics indicates that Fire Captain Paramedics were not eligible for the additional special compensation, despite being assigned as Staff Captains and retaining their higher base salary. This results in a “group or class of employment” violation under Gov. Code section 20636(e) for classic CalPERS members and CCR section 571.1(a)(2)(A) for PEPRA CalPERS members, when employees within the same group or class of employment are not eligible for the same compensation in the same manner.

While assigned, Fire Captain Paramedics still perform Paramedic duties and retain their base salary. So, they must continue to be paid the base salary for Fire Captain Paramedics. Thus, Fire Captain Paramedics must also receive the same additional “special compensation” in addition to their higher base salary or the Staff Captain Pay would be considered noncompliant.
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STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The fully loaded cost of the proposed action is $43,377 and can be absorbed in the Fire Department’s FY 2024/25 budget. Therefore, no new appropriation is being requested at this time. The funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$43,377 41101-1010-GFD-4000-P0000 General Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This matter is exempt under the common sense exemption of CEQA Guidelines Section 15061(b)(3) as it can be seen with certainty that there is no possibility that the acting and interim appointments will not have a significant effect on the environment.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION

1. The Council could choose not to approve the Side Letter. Failure to approve the Side Letter will fail to bring Staff Captain Pay into compliance for pension calculation purposes and result in adverse impact to retirees.

2. The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Paula Adams, Chief Human Resources Officer
Prepared by:

Isabel Safie, Special Counsel
Aymee Martin, Assistant Director of Human Resources
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1 – Side Letter Agreement Between the City of Glendale and the Glendale Fire Fighters’ Association Local 776
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MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the Council hereby approves the Side Letter Agreement Between the City of Glendale and the Glendale Fire Fighters’ Association (“GFFA”) modifying language in the GFFA Memorandum of Understanding (“MOU”) effective July 1, 2024 to June 30, 2027 to clarify the intent of the staff captain pay provisions of the MOU. The Side Letter Agreement is set forth in Exhibit 1 to the Report to Council dated April 29, 2025.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Grayson Repowering Project – Southern California Gas Company (SoCalGas) Phase 2 Collectible Work Authorization (CWA) Agreements.

The form of said Agreements shall be subject to the approval of the City Attorney.

COUNCIL ACTION
Item Type: Action Item
Approved for April 29, 2025 Calendar

EXECUTIVE SUMMARY
The City contracts, with SoCalGas, to transport natural gas to the Grayson Power Plant and the Magnolia Power Project that has two facilities located within the UOC to meter and regulate the pressure of the natural gas that it delivers to Grayson. They are located at the north which serves Unit 9, and at the south that served the now demolished Units 1 through 5 boilers – and have underground electrical and communication conduits interconnecting the two.

The repowering project significantly reduced Grayson’s gas needs and planned to reconfigure the meter station arrangements so that the south meter station would serve Unit 9, and the north meter station would serve the new Wartsila units. Given the reduction in gas flows, reconfiguration of meter stations, as well as the age of the meter stations, modifications and upgrades of the meter stations were required to accurately meter the lower flows, to meet current codes and SoCalGas standards, as well as incorporate improvements for additional site safety. SoCalGas’s Class 51 cost estimate to complete the upgrades is $4,109,042.

GWP has been working with SoCalGas to reduce the cost of this work, even to the point of directing SoCalGas to stop work and stating that GWP would reconfigure these facilities to allow Unit 9 to be fed from the north meter station as well as feeding the 1 A Class 5 estimate typically refers to a rough order of magnitude estimate. SoCalGas’s estimate is based upon the preliminary design, equipment quotations they’ve received, and their experience from similar projects.
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Wartsila units from the same location. In doing this, GWP accepted giving up separate supplies for Unit 9 and the Wartsila units and maintaining the long north-south run of piping to serve Unit 9, but in so doing intends to avoid the significant SoCalGas betterment costs.

Subsequently, GWP and SoCalGas have conceptually agreed to a reduced work scope.

Additionally, SoCalGas is researching whether they can re-direct some or all of the long-lead material to other projects and avoid some or all of the cancellation costs.

Further, SoCalGas is exploring whether splitting the Phase 2 CWA into two separate CWAs may help reduce costs given how they allocate their overheads. A final scope and budget for the reduced scope of work are still being negotiated.

RECOMMENDATION
Authorize the City Manager to enter into and execute CWA Agreements as necessary with SoCalGas for the upgrade of their facilities in connection with the Grayson Repowering Project for an aggregate not-to-exceed amount of $4,109,042.

ANALYSIS
Prior to the decommissioning of Grayson Power Plant boiler Units 1 through 5 and combined cycle gas turbine Units 8A and 8BC, SoCalGas had a total of three meter set assemblies (MSAs) located within the UOC to meter and pressure regulate natural gas that was delivered to these Units, and the Unit 9 simple cycle gas turbine. Two of the MSAs were located at the north end of the site and one at the south. The north end MSAs were used to deliver gas to the now removed Units 8A and 8BC combined cycle units, and the existing Unit 9. The south MSA was used to deliver gas to the boiler units.

On December 13, 2022, the City Council authorized the City Manager to enter into a CWA with SoCalGas for services related to the improvement and upgrade of SoCalGas facilities in connection with the Grayson Repowering Project for an amount not to exceed $400,000. As part of this initial Phase 1, SoCalGas was originally authorized to decommission and remove the two MSAs that were delivering gas to the boilers and the combined cycle gas turbines, conduct engineering research and analysis, prepare a preliminary design, prepare a schedule that works with the overall project schedule, and prepare a Class 5 cost estimate for the final Phase 2 CWA. The Phase 2 CWA included detailed design and engineering, material procurement, and construction. To avoid any project delays, all long lead items were ordered as part of the Phase 1 CWA.

GWP eventually decided to retain two MSAs, one at each of the two existing facilities, such that the south MSA fed the existing Unit 9 gas turbine and the north MSA fed the new Wartsila Units 11, 12, and 13. Doing so would have improved availability as the plant could have continued to operate at a reduced capacity if one of the two MSA were to be compromised. Additionally, as each unit facility would have been fed by an adjacent MSA, this would have improved the overall UOC site safety by reducing the need to pipe high pressure gas across the Grayson facility. New piping would have been installed as part of the Grayson Repowering Project to feed Unit 9 from the south MSA. New conduits will also be installed between the two facilities in case the existing are found to be not reusable for SoCalGas to install new electrical and control wiring. 324 of 397

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As planned, the SoCalGas facilities’ upgrade project would have included the following:
•For the south MSA, new piping, valves, fittings, instrumentation, wiring, conduits, an ultrasonic meter, a shelter with electrical and communications equipment, and a gas chromatograph.
•For the north MSA, new orifice plate, instrumentation, wiring, and conduits. •Both facilities will also include improvements to bring them into compliance with current codes and current SoCalGas practices.

Any SoCalGas metering station upgrade and improvement will be scheduled around a planned Unit 9 outage and be completed prior to the completion of the Grayson Repowering Project.

SoCalGas’s Class 5 cost estimate for the Phase 2 CWA was $4,109,042. This includes the balance of engineering and material procurement, permitting, project and construction management, remediation, construction, and commissioning. Typical accuracy ranges for Class 5 estimates are -20% to -50% on the low side, and +30% to +100% on the high side. GWP has reviewed SoCalGas’s estimate and provided its comments where it believes there to be excess conservatism.

In discussion with SoCalGas on March 20, 2025, SoCalGas stated that they would proceed on the basis of the current cost estimate and that GWP’s comments would not be addressed with final costs to be trued-up at project completion. As a result, GWP directed SoCalGas to stop work, and clarified that GWP would instead continue to supply Unit 9 from the north meter station and connect the new Wartsila units to the exiting Unit 9 gas supply piping located outside and downstream of the SoCalGas meter station i.e., to GWP’s piping system and not SoCalGas’s. GWP informed SoCalGas that based on GWP’s own assessment, this was a feasible plan that would only require SoCalGas to change the orifice size in their flowmeter. GWP also stated that SoCalGas could maintain their south meter station “as is” at the UOC. In doing so, GWP also recognized that there was the potential for cancellation costs due to SoCalGas for long lead equipment and engineering costs that would no longer be utilized.

GWP and SoCalGas met on April 3, 2025, and conceptually agreed to a reduced work scope along the lines that GWP had proposed with some modifications to accommodate the higher flow through the one meter and other supporting changes. Additionally, SoCalGas is researching whether they can re-direct some or all of the long-lead material to other projects and avoid some or all of the cancellation costs for GWP.

Further, SoCalGas is exploring whether splitting the Phase 2 CWA into two separate CWAs may also help reduce GWP’s costs given how they allocate their overhead.

A final scope and budget for the reduced scope of work are still being negotiated.

Therefore, GWP is recommending that the City Council authorize the City Manager, or his designee, to enter into and execute CWAs, as necessary, for an aggregate total amount not to exceed $4,109,042 as will best serve the City’s needs.

STAKEHOLDERS/OUTREACH
Not applicable.
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FISCAL IMPACT
The Phase 2 SoCalGas CWA Agreements are estimated to cost no more than $4,109,042. Funds are available from the FY 2024-25 approved budget as follows:

Amount Account String Funding Source
$4,109,042 GL: 43110-5830-GWP-0020-0000-
PL: GWP00171BN
GWP Electric
Depreciation Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
On February 15, 2022, the City certified a Final Environmental Impact Report (FEIR), Statement of Overriding Considerations and Mitigation Monitoring and Reporting Program for the Grayson Repowering Project (“Project”) pursuant to the California Environmental Quality Act (CEQA) Guidelines (14 Cal Code Regs. 15000 et seq. and Public Resources Code Sections 21000 et seq.) The Project includes all aspects of Project implementation, including demolition and site improvements as well as mitigation monitoring and reporting. The action presented to the City Council here involves the authorization of CWA Agreements with SoCalGas to upgrade their onsite facilities to complete the Project. All actions are funding actions that are within the scope of the Project in certified FEIR.

CAMPAIGN DISCLOSURE
In accordance with the City Campaign Finance Ordinance No. 5744, the following are the names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, of SoCalGas and Sempra which is the parent company:

Officers of SoCalGas:

Full Name Title Business
Address City State Zip
Maryam S.

Brown CEO 555 West 5th
Street Los Angeles CA 90013
Rodger R.

Schwecke COO 555 West 5th
Street Los Angeles CA 90013
Mia DeMontigny CFO 555 West 5th
Street Los Angeles CA 90013

Officers of Sempra:

Full Name Title Business
Address City State Zip
Jeffrey W. Martin
Chairman,
CEO and
President
488 8th Ave. San Diego CA 92101
Karen Sedgwick CFO 488 8th Ave. San Diego CA 92101
Jeffrey W.

Martin; Andrés
Conesa; Pablo
A. Ferrero;
Board of
Directors 488 8th Ave. San Diego CA 92101
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Jennifer M. Kirk;
Richard J. Mark;
Michael N.

Mears; Kevin C.

Sagara; Jack T.

Taylor; Cynthia
J. Warner; Anya
Weaving; James
C. Yardley

ALTERNATIVES TO STAFF RECOMMENDATION
1) Not to approve the actions described herein. However, doing so would likely lead to limiting the simultaneous operation of Unit 9 and the Wartsila units as GWP’s gas flow must stay within the operating limits of the existing fuel gas meter.

Simultaneous operation of Unit 9 and the Wartsila units could overrange the SoCalGas meter leading to potentially serious billing issues. Any cancellation costs due to SoCalGas would need to be funded as an unbudgeted expense. 2) Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Scott K. Mellon, P.E., Acting General Manager - Glendale Water and Power Prepared by:

Rostamik Chetin, P.E., Senior Mechanical Engineer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Not applicable.
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M O T I O N
Moved by Council Member ________________________________, seconded by Council Member __________________________________, that the Council of the City of Glendale hereby authorizes the City Manager, or his designee, to enter into and execute Phase 2 Collectible Work Authorization (“CWA”) Agreements as necessary with the Southern California Gas Company (“SoCalGas”), for the upgrade of SoCalGas facilities located within the Glendale Water & Power (“GWP”) Utility Operation Center (“UOC”) and in connection with Grayson Repowering Project in the aggregate not to exceed amount of $4,109,042. The form of said agreements shall be subject to the approval of the City Attorney.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Dispense with Competitive Bidding for Integrated Library System Services

COUNCIL ACTION
Item Type: Action Item
Approved for April 29, 2025 calendar

EXECUTIVE SUMMARY
Innovative Interfaces Incorporated has been the Glendale Library vendor for integrated library system services for the last ten years. Industry standard is to change ILS platforms at minimum every 10 years. Most libraries often keep their systems for 20 years or more.

Library, Arts & Culture Department wishes to dispense with competitive bidding for Integrated Library System Services for one year in order to conduct a Request for Proposals (RFP) with a new recommendation to come before the City Council by the end of the one-year contract date of June 30, 2026.
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RECOMMENDATION
Approve Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance-Purchasing to issue a service authorization to Innovative Interfaces Incorporated for Integrated Library System services.

ANALYSIS
On August 21, 2014, Innovative Interfaces Incorporated (III) and the cities of Glendale and Pasadena entered into a three-way, five-year contract (SIERRA Subscription Agreement) for III to provide the two cities with an Integrated Library System (ILS) via Software as a Service (SaaS). After the expiration of the five-year term, the contract allows for automatic annual renewals, each renewal for a twelve-month period.

III’s services began on June 1, 2015 and extended through June 30, 2020, at which time Pasadena Library ended their contract with III. On June 16, 2020, the Glendale City Council approved an amendment to the contract with III to renew the contract for an additional 5 years which will expire June 30, 2025. At this time, Glendale Library, Arts & Culture wishes to dispense with competitive bidding and continue ILS services for one year. During the course of that year, a RFP will be conducted to determine if there are other vendors who can provide an ILS to meet the Library’s needs.

All modern libraries have an ILS and no modern library can function without one. The ILS manages all item holdings, customer registration, patron account activity, and online resources. It is the library’s main Enterprise Resource Planning (ERP) system, beyond the City’s Tyler-Munis ERP system which, like all City departments, Library, Arts & Culture also uses.

It is in the City’s best interest to dispense with competitive bidding for the following reasons:
(a) to provide staff time to conduct a RFP;
(b) the current contract’s favorable financial terms;
(c) the considerable amount of start-up cost, time, and staff labor to switch to another system;
(d) the fact that there are only a handful of companies that provide this service; and (e) III makes available a companion product called LINK+ at a considerably reduced price to its customers. LINK+ allows Glendale residents to access a consortium of over 70 area libraries to easily borrow books and materials and have them delivered to the Glendale library location of the customers’ choice. LINK+ also greatly reduces the need for the Library to engage in traditional Interlibrary Loan (ILL), which incurs significant costs in staff time. III is also the only company that provides access to Link+ and the City has been using LINK+ since 2020.

The Library recognizes that it has not conducted a RFP for a new ILS in ten years.

Industry standard is to change ILS platforms at minimum every 10 years, but most libraries keep their systems for 20 years or more. The Finance Department’s Purchasing Division recommended to dispense with competitive bidding to initiate and conduct a RFP with a new recommendation to come before the City Council by the end of the one-year 330 of 397

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contract date of June 30, 2026.

STAKEHOLDERS/OUTREACH
As a background system, the ILS is utilized by the over 95,000 library card holders to access their accounts, physical and online materials, and place holds.

FISCAL IMPACT
III ILS via SaaS and Link+ will cost $104,675.50 for one year. Of this amount, $100,000 has been included as part of the proposed FY 2025-26 budget. The department will be able to absorb the remainder of the cost. No new appropriation is being requested at this time.

Proposed FY 2025-26 Appropriation
Amount Account String Funding Source
$ 100,000 44700-1010-LAC-6009-P4123 General Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
CEQA does not apply to projects where the lead agency determines "with certainty that there is no possibility that the activity in question may have a significant effect on the environment." CEQA Guidelines (14 Cal. Code Regs.) § 15061(b)(3). Here, the project consists of software services and there is no possibility that the project may have a significant effect on the environment.

CAMPAIGN DISCLOSURE
The Campaign Disclosure Statement is attached as Exhibit 1.

ALTERNATIVES TO STAFF RECOMMENDATION
1) The City Council may deny the request to issue contract with III. If the request is denied, Library, Arts & Culture will be unable to manage any item holdings, register customers, provide patron’s access to their account activity, or access online resources. 2) The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Lessa Pelayo-Lozada, Director of Library, Arts & Culture Prepared by:

Lessa Pelayo-Lozada, Director of Library, Arts & Culture 331 of 397

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Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit1: Campaign Disclosure Statement
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RESOLUTION NO. __________________

RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA, TO

DISPENSE WITH COMPETITIVE BIDDING AND AUTHORIZING THE DEPUTY

DIRECTOR OF FINANCE-PURCHASING TO ISSUE A SERVICE AUTHORIZATION

TO INNOVATIVE INTERFACES INCORPORATED FOR INTERGARED LIBRARY

SYSTEM SERVICES
WHEREAS, the Library, Arts and Culture Department (LAC) currently utilizes Innovative Interfaces Incorporated (III) for integrated library systems services; and WHEREAS, Innovative Interfaces Incorporated has been the Glendale Library vendor for integrated library system services for the last ten years, and while industry standard is to change Integrated Library System (ILS) platforms at minimum every 10 years, most libraries often keep their systems for 20 years or more; and WHEREAS, Glendale’s Library cannot function without an ILS because the ILS manages all item holdings, customer registration, patron account activity, and online resources; and
WHEREAS, Library, Arts & Culture Department wishes to dispense with competitive bidding for Integrated Library System Services for one year to conduct a Request for Proposals (RFP) with a new recommendation to come before the City Council by the end of the one-year contract date of June 30, 2026; and
WHEREAS, It is in the City’ best interest to dispense competitive bidding for the following reasons:
(a) to provide staff time to conduct a RFP;
(b) the current contract’s favorable financial terms;
(c) the considerable amount of start-up cost, time, and staff labor to switch to another system;
(d) the fact that there are only a handful of companies that provide this service; and (e) III makes available a companion product called LINK+ at a considerably reduced price to its customers. LINK+ allows Glendale residents to access a consortium of over 70 area libraries to easily borrow books and materials and have them delivered to the Glendale library location of the customers’ choice. LINK+ also greatly reduces the need for the Library to engage in traditional Interlibrary Loan (ILL), which incurs significant costs in staff time. III is also the only company that provides access to Link+ and the City has been using LINK+ since 2020; and
WHEREAS, Glendale City Charter, Article VI, Sec. 9 provides an exemption to competitive bidding where the Council determines it is in the best interest of the City to dispense with competitive bidding.
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NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:

1. The foregoing facts are deemed to be true and correct and are a basis for dispensing with competitive bidding, and the Council hereby finds that it is in the best interest of the City to dispense with competitive bidding.

2. The Council hereby dispenses with competitive bidding and authorizes the Deputy Director of Finance – Purchasing to issue a service authorization to Innovative Interfaces Incorporated for integrated Library Services in a not to exceed amount of $104,675.50 for one year.

Adopted this ___________________ day of ___________________________, 2024. ____________________
Mayor
ATTEST:
________________________________
City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. ______________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the ____ day of ______, 2025, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
____________________
City Clerk
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Agreement for Compressed Natural Gas (CNG) Fueling Station Operations and Maintenance, Renewable Natural Gas (RNG) Procurement and Management, Credits Administration, and the Replacement of CNG Fueling Station Equipment

1. Resolution dispensing with competitive bidding and authorizing the City Manager, or a designee, to execute an agreement, subject to approval as to form by the City Attorney, with Clean Energy Fuels for CNG fueling station operations and maintenance, RNG procurement and management, credits administration, and the installation of replacement CNG fueling station equipment.

2. Resolution of appropriation of $2,540,400 in Measure M Local Return funds for the replacement of fueling station equipment.

COUNCIL ACTION
Item Type: Action Item
Approved for April 29, 2025 calendar

EXECUTIVE SUMMARY
The City of Glendale contracts with Clean Energy Fuels to provide a turnkey CNG fueling station for Glendale’s transit, refuse and remaining fleet of CNG vehicles. The agreement is ending its fifteenth year, with an additional five-year term available. Rather than extend the existing agreement, staff proposes establishing a new agreement with Clean Energy Fuels incorporating new equipment and new terms more favorable to the City. The new proposed agreement is intended to share new credits, including Low Carbon Fuel Standard (“LCFS”) and Renewable Identification Number (“RIN”).

Through this item, staff requests that the City Council dispense with competitive bidding and authorize the City Manager or a designee to execute a new agreement accepting Clean Energy Fuel’s CNG station upgrade, operations, maintenance, RNG and general fueling services proposal.

RECOMMENDATION
Adopt a resolution dispensing with competitive bidding and authorizing the execution of a 10-year service agreement with Clean Energy Fuels for CNG fueling station operations and maintenance, RNG procurement and management, credits administration, and the replacement of CNG fueling station equipment.
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BACKGROUND
In 2006, the City of Glendale released a request for proposals (RFP) for the Design, Construction, Operation, and Maintenance of a CNG fueling facility. The evaluation panel ranked Clean Energy Fuels as first of the three proposers. After conducting reference checks, staff investigated then-current CNG fueling practices for public transit fleets in other jurisdictions and confirmed that none utilized the timed-fueling process called for in the RFP, as this type of system was considered unreliable. As a result, in January 2008, the City updated the Beeline Master Plan to incorporate a public CNG fueling facility that would accommodate the City’s fleet of CNG vehicles and also be available for public use.

As Clean Energy Fuels had demonstrated its capacity and qualifications in the RFP review process, staff was confident in the efficacy of negotiating a revised project plan for a public fast-fueling facility with Clean Energy Fuels. Staff and Clean Energy Fuels negotiated a turnkey CNG facility project whereby Clean Energy Fuels would design, build, operate, and maintain a public CNG fueling station on City property.

The turnkey proposal was 100% financed by Clean Energy Fuels during the life of the agreement. Additionally, it provided City vehicles with a preferential fuel rate; featured a maintenance program that used the latest technology; provided accountability and control of all aspects of the station; included emergency 24-hour, 7 day-per-week services and response; and afforded a $0.05 royalty on CNG gasoline gallon equivalent (GGE) sold to the public.

By negotiating the turnkey project plan, the City was not burdened at the time with the estimated $1.8 million capital costs or the $60,000 annual maintenance and oversight costs for specialized equipment.

On September 9, 2008, the City entered into an agreement with Clean Energy Fuels for the design, construction, operation, and maintenance of a CNG fueling station for ten years, with two five-year automatic extensions, unless terminated beforehand. The compression fee added to each CNG GGE includes CNG fueling station equipment costs as well as operation and maintenance costs. Clean Energy Fuels owns the CNG station during and after the agreement term.

CNG Fueling Station
The CNG station fuels the City’s Beeline buses as well as refuse trucks, street sweepers, and all other remaining CNG powered vehicles, and is open to the public. In 2018, Amendment No. 1 added the installation of a City-owned fueling island at the new Beeline Maintenance Facility. Clean Energy Fuels supplies RNG, a biogas produced by capturing methane from organic waste and upgrading it to have the same properties as natural gas. Annually, the City consumes 600,000 GGEs, and the public consumes 400,000 GGEs. Clean Energy Fuels provides outstanding operations and maintenance services, resulting in no service disruptions.

Since the signing of the agreement, new CNG fuel credits have become available only to station owners. Additionally, the City’s transition to battery-electric buses and other 338 of 397

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vehicles has rendered the current agreement outdated. Staff determined that the existing agreement should not be extended for an additional five-year term for the following reasons:
•The compression fee should be reduced since the equipment is fully amortized (first 10 years);
•The City’s share of the new RIN and LCFS credits should be increased; •The City is unlikely to continue meeting the minimum of 33,000 GGEs per month required under the existing agreement as the City replaces CNG vehicles with electric vehicles; and
•Increasing the $0.05 royalty fee should be considered.

Thus, staff sent a letter to Clean Energy Fuels on September 9, 2025, declining to pursue the additional five-year term.

Clean Energy Fuel Proposal
Staff believes that the City’s best interests are served by owning the CNG fueling facility under a new agreement, continuing to receive reliable RNG, and decommissioning the station when the zero-emission transition is complete. By replacing the station equipment that is reaching the end of its useful life, as the station owner, the City would qualify for the RIN and LCFS credits, which provide an estimated annual savings of $620,000 to $1.2 million, depending on the Alternative Fuel Tax Credit (AFTC).

On March 21, 2025, Clean Energy Fuels provided a proposal for CNG fueling station operations and maintenance, RNG procurement and management, credits administration, and the installation of replacement CNG fueling station equipment. The City would pay $3,940,400 to upgrade the CNG fueling station and become the owner, enabling the City to receive the RIN and LCFS credits that Clean Energy Fuels currently receives. Clean Energy Fuels will continue operation and maintenance services and continue retail fueling services. The new agreement is expected to have two separate pricing schedules: the first with Clean Energy Fuels owning the station while station equipment is upgraded, and the second with the City owning the station after the station upgrades are comCpleted. The term of the agreement is anticipated to be 10 years.

This proposal allows for minimal disruptions in fuel delivery, which is key to keeping the City fleet operational, and providing a revenue stream that reduces the cost of fuel for both the Beeline and the remaining City CNG-powered fleet. The City currently spends $1,288,000 for CNG fuel annually. During Phase 1, Clean Energy Fuels would source and install the CNG fueling station equipment and begin to share the RNG credits. Phase 1 is estimated to last no more than 18 months and save the City $440,000. During Phase 2, the City would own the station and receive the credits. Phase 2 is estimated to last eight and one-half years and save the city $1,120,000 annually. As the City transitions to zero-emission vehicles, the savings would decrease as less RNG is consumed.

Table 1: Clean Energy Fuels (CE) Proposal
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Current/CE
Station
Owner
Phase 1/CE
Station
Owner
Phase 2/City
Station
Owner
Compression Fee City Fleet (Cost) $720,000 $600,000 $300,000 Renewable Natural Gas Cost City Fleet (Cost) $588,000 $588,000 $588,000 Royalty Fee ($20,000) ($20,000) $0
AFTC $0 $0 ($500,000)
RIN $0 ($220,000) ($440,000)
LCFS $0 ($100,000) ($100,000)
Electricity (Cost) $0 $0 $320,000
Net Cost $1,288,000 $848,000 $168,000
Station Cost $3,940,400
Note: AFTC expired on December 31, 2024. An extension or a new program is in discussions.

The cost of the CNG station equipment is $3,940,400. The City and Clean Energy Fuels would apply the Alternative Fuel Infrastructure Tax Credit, which could lower the price by up to 30%. A new agreement would include standard provisions that have changed since the 2008 agreement.

Alternative to New Agreement
The City retains the option to exercise the last five-year extension under the original agreement terms. This alternative would not save the City money or allow the City to own the station. As the station owner, Clean Energy Fuels owns the equipment and can remove the equipment at the end of five years. RFPs for the installation of new station equipment and operation and maintenance services, as well as an RFP for the purchase of RNG and management of credits, would need to be issued several years before the end of the five-year extension. This alternative exposes the City to an extended fuel delivery disruption, affecting the delivery of Beeline service and residential refuse collection, which relies on CNG-powered trucks.

STAKEHOLDERS/OUTREACH
The City’s CNG fleet includes Beeline transit buses, refuse trucks, and other CNG- powered vehicles. The proposed agreement would ensure that these vehicles can provide public transit and refuse collection with minimal service disruptions. This agreement would also make sure that CNG fueling will remain available to the public in Glendale for an additional ten years.

FISCAL IMPACT
The proposed agreement with Clean Energy Fuels will cost $3,940,400, a portion of which was not included as a part of the FY 2024-25 budget. Therefore, staff is requesting an appropriation of $2,540,400 from the Measure M Local Return fund balance. If the Alternative Infrastructure Tax Credit is approved, theses capital costs may be partially offset.
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Existing Appropriation
Amount Account String Funding Source
$1,400,000 GL:51000-2540-PWD-0020-P0000
PL: PWD01189AN
Measure R Local Return
Fund
Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$2,540,400 GL: 24212-2220-
PWD-0000-P0000
GL: 51000-2220-
PWD-0020-P0000
PL: PWD01189BN
Measure M Local
Return Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The City Council adopted a negative declaration for the CNG fueling station on September 9, 2008 for the construction and operation of the City’s CNG fueling station.

Public Resource Code (PRC) section 21080.25(b)(5) (amended in 2024 by Assembly Bill 2503, and effective January 1, 2025), now exempts public projects for the institution or increase of bus rapid transit, bus, or light rail service, including the construction or rehabilitation of stations, terminals, or existing operations facilities, which will be exclusively used by zero-emission, near-zero-emission, low oxide of nitrogen engine, compressed natural gas fuel, fuel cell, or hybrid powertrain buses or light rail vehicles, on existing public rights-of-way or existing highway rights-of-way, whether or not the right- of-way is in use for public mass transit. The project shall be located on a site that is wholly within the boundaries of an urbanized area or urban cluster, as designated by the United States Census Bureau.

This project is exempt under PRC section 21080.25(b)(5) because it involves contracting with a vendor, Clean Energy Fuels, which will undertake CNG fueling station operations and maintenance, RNG procurement and management, credits administration, and the installation of replacement CNG fueling station equipment at the City’s CNG fueling facility that services the City’s Beeline public transportation CNG buses.

CAMPAIGN DISCLOSURE
The campaign disclosure forms are included in Exhibit A.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Execute the last five-year agreement extension under the original terms.

The City would not own the station and the fueling equipment will likely be removed in five years.

Alternative 2: Request a two-year extension of the existing agreement with Clean Energy Fuels to release an RFP for a turnkey operation. Clean Energy Fuels is not obligated to grant an extension based on the current agreement terms.

Alternative 3: Request a two-year extension of the existing contract from Clean Energy 341 of 397

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Fuels to release two RFPs for the purchase and installation of CNG equipment, the purchase of RNG, and the administration of the RIN and LCFS credit management. Clean Energy Fuels is not obligated to grant an extension based on the current agreement.

Alternative 4: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Director of Public Works
Prepared by:

Martha D’Andrea, Transit Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A – Campaign Finance Disclosure Form for Clean Energy Fuels 342 of 397

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RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,

DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE CITY

MANAGER OR A DESIGNEE TO EXECUTE AN AGREEMENT WITH CLEAN

ENERGY FUELS FOR CNG FUELING STATION OPERATIONS AND

MAINTENANCE, RNG PROCUREMENT AND MANAGEMENT, CREDITS

ADMINISTRATION AND INSTALLATION OF REPLACEMENT FUELING STATION

EQUIPMENT
WHEREAS, the City of Glendale (City) provides the Beeline fixed-route bus service for the community and operates Compressed Natural Gas (CNG) buses; and WHEREAS, pursuant to the CNG Vehicle Fueling Station and CNG Sales Agreement into which the City and Clean Energy Fuels entered October 30, 2008, Clean Energy Fuels designed, owns, operates and maintains the current CNG fueling station; and
WHEREAS, by owning the fueling station itself, the City would qualify for Low Carbon Fuel Standard and Renewable Identification Number credits, which are available only to station owners; and
WHEREAS, Clean Energy Fuels provided a proposal for CNG fueling station operations and maintenance, RNG procurement and management, credits administration, and the installation of replacement CNG fueling station equipment by which the City would own the station and receive RNG credits; and WHEREAS, under the proposal, the City is estimated to reduce its fuel cost approximately $440,000 in the first 18 months, during which Clean Energy Fuels would source and install upgraded fueling station equipment, and up to $1,120,000 thereafter, pending the City’s transition to zero-emission vehicles; and WHEREAS, in addition to reducing the cost of fuel, the proposal minimizes the prospect of disrupted fuel delivery, as Clean Energy Fuels would continue to operate and maintain the fueling station, which has not experienced any service disruptions; and WHEREAS, the City is unlikely to obtain more favorable terms for a CNG fueling station agreement following a request for proposals process, and such a process could disrupt CNG fueling station operations; and
WHEREAS, the City has Measure R Local Return and Measure M Local Return funds to procure the new CNG fueling station equipment, the cost of which under the proposal is $3,940,400; and
WHEREAS, an exemption to competitive bidding may be found where the City Council determines that it is in the best interest of the City to dispense with competitive 343 of 397

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bidding; and
WHEREAS, given the need to continue providing transit services and other municipal operations to the public, it appears that adequate justification exists and it is in the City’s best interest―upon the recommendation of the Director of Public Works―to dispense with competitive bidding and authorize the City Manager or a designee to execute an agreement with Clean Energy Fuels for CNG fueling station operations and maintenance, RNG procurement and management, credits administration, and the installation of replacement CNG fueling station equipment.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:

1. The foregoing facts are deemed to be true and correct and are a basis for dispensing with competitive bidding, and the City Council hereby finds that it is in the best interest of the City to dispense with competitive bidding.

2. The Council hereby:

A. Dispenses with competitive bidding; and
B. Authorizes the City Manager or a designee to enter into and execute an agreement—subject to approval as to form by the City Attorney— for a ten-year term with Clean Energy Fuels for CNG fueling station operations and maintenance, RNG procurement and management, credits administration, and the installation of replacement CNG fueling station equipment.

Adopted this day of , 2025.

Mayor
ATTEST:

City Clerk
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STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of , 2025, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

City Clerk
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EXHIBIT A
City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
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7RꢀDVVLVWꢀPHPEHUVꢀRIꢀWKHꢀ&LW\ꢀ&RXQFLOꢅꢀ(''ꢅꢀDQGꢀ+$ꢀEHIRUHꢀWKH\ꢀYRWHꢀRQꢀDꢀPDWWHUꢀUHJDUGLQJꢀDꢀ&LW\ꢀ&RQWUDFWꢅꢀWKHꢀ2UGLQDQFHꢀUHTXLUHVꢀ&LW\ꢀVWDIIꢀWRꢀSUHSDUHꢀWKLVꢀUHSRUWꢀZKLFKꢀ GLVFORVHVꢀFHUWDLQꢀLQIRUPDWLRQꢀDERXWꢎꢀꢀWKHꢀFRQWUDFWRUꢀUHFHLYLQJꢀWKHꢀ&LW\ꢀ&RQWUDFWꢅꢀDQGꢀWKHꢀVXEFRQWUDFWRUꢌVꢍꢀZRUNLQJꢀXQGHUꢀWKHꢀ&LW\ꢀ&RQWUDFWꢁ A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:
x x The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
The City Contract has a total anticipated or actual value of $50,000 or more; or contract awarded to the lowest responsible bidder.
x A combination or series of City Contracts have a value of $50,000 or more. x A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or
more. Information that must be disclosed: Ɣ Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) Ɣ Name of the Chief Executive Officer/President
Ɣ Chief Operating Officer
Ɣ Chief Financial Officer
Ɣ Chairperson
Ɣ All members of the Board of Directors
Ɣ All persons who own more than 10% of the person, entity, or organization Ɣ Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor(s)*:

Name Address
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Chairperson
Chief Executive Officer / President$QGUHZꢀ-ꢁꢀ/LWWOHIDLU 0LWFKHOOꢀ:ꢁꢀ3UDWW
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Chief Operating Officer
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Board of Directors
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More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, ('', or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address. %RDUGꢀRIꢀ'LUHFWRUVꢁꢀ$QGUHZꢀ-ꢁꢀ/LWWOHIDLUꢂꢀ0LWFKHOOꢀ:ꢁꢀ3UDWWꢂꢀ%DUFOD\ꢀ)ꢁꢀ&RUEXVꢀDQGꢀ5REHUWꢀ0ꢁꢀ9UHHODQGꢀꢀ 347 of 397

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Speed Safety System Pilot Program - Assembly Bill 645

1. Motion to Approve and Adopt the Speed Safety System Use Policy and Impact Report.

COUNCIL ACTION
Item Type: Public Hearing
Approved for April 29, 2025 calendar

EXECUTIVE SUMMARY
The City of Glendale has been selected to participate in a five-year Speed Safety System Pilot Program under Assembly Bill 645 (AB645), which allows automated speed enforcement in six California cities. The program aims to improve traffic safety by reducing speeding and speed-related collisions. Speed safety cameras will be deployed at nine strategic locations in Glendale, capturing images of vehicles exceeding the posted speed limit by 11 mph or more. Violations will result in citations issued to registered vehicle owners.

City Council approval and adoption is requested for the Speed Safety System Use Policy and Impact Report, which outline operational guidelines, privacy protections, enforcement procedures, locations where the systems may be deployed, and traffic data for these locations. The program has received public support, with survey results indicating community backing. While the Pilot Program is estimated to cost $1 million per year, citation revenues will be used to offset expenses and fund local traffic-calming measures.

RECOMMENDATION
Pass a motion to approve and adopt the Speed Safety System Use Policy and Impact Report.

ANALYSIS
The City of Glendale was selected to implement a five-year Speed Safety System Pilot Program in accordance with AB645, which allows the use of automated enforcement systems in six California cities: Glendale, Los Angeles, Long Beach, San Francisco, San Jose, and Oakland. AB645 was approved by the California Governor on October 13, 2023.
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Speed Safety System Pilot Program
A Speed Safety System consists of automated speed enforcement cameras that use sensors to detect vehicles exceeding the posted speed limit and capture photographic evidence of the violation to issue a citation. These cameras are strategically placed in areas with high incidences of speed-related collisions or in zones requiring special protection, such as school zones. The system captures images of the rear license plates of vehicles that are traveling 11 miles per hour or more over the posted speed limit and notices of violation are issued to registered owners of those vehicles.

Revenues derived from this program will first be used to recover program costs and any surplus revenue may be used for the construction of traffic-calming measures in the respective project corridors.

Impact Report
AB645 mandates that, prior to implementing Speed Safety Systems, each participating city must develop a comprehensive Speed Safety System Impact Report (Exhibit A).

This Speed Safety System Impact Report includes the following information:

A. Assessment of potential impact of the speed safety system on civil liberties and civil rights and any plans to safeguard those public rights.

B. Description of the speed safety system and how it works.

C. Fiscal costs for the speed safety system, including program establishment costs, ongoing costs, and program funding.

D. If potential deployment locations of systems are predominantly in low-income neighborhoods, a determination of why these locations experience high fatality and injury collisions due to unsafe speed.

E. Locations where the system may be deployed and traffic data for these locations, including the address of where the cameras will be located.

F. Proposed purpose of the speed safety system.

The Speed Safety System Impact Report must be made available for public review at least 30 calendar days prior to adoption by the City Council at a public hearing. The City’s draft Impact Report was published on the City’s website and the project website on March 15, 2025, and announced by email, a newsletter, and various City outreach platforms.

Use Policy
AB645 mandates that, prior to implementing Speed Safety Systems, each participating city must develop a Speed Safety System Use Policy (Exhibit B). The Speed Safety System Use Policy sets forth the specific purpose for the system, the uses that are authorized, the rules and processes required to be followed by employees and contractors of the designated jurisdiction administering the system prior to its use, and the uses of the equipment and data collected that are prohibited. The policy identifies the data or information that can be collected by the speed safety system and the individuals who can access or use the collected information, and the rules and processes related to the access, transfer, and use or use of the information. The policy also includes provisions for protecting data from unauthorized access, data retention, 350 of 397

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public access, third-party data sharing, training, auditing, and oversight to ensure compliance with the Speed Safety System Use Policy.

The Speed Safety System Use Policy must be made available for public review, including, but not limited to, by posting it on the City of Glendale website at least 30 calendar days prior to adoption by the City Council. The City’s draft Use Policy was published on the City’s website and the project website on March 15, 2025, and announced by email, a newsletter, and various City outreach platforms.

Prior Studies on Effectiveness
AB645 references several authoritative studies underscoring the efficacy of Speed Safety Systems in enhancing traffic safety. The California State Transportation Agency's "CalSTA Report of Findings: AB 2363 Zero Traffic Fatalities Task Force," issued in January 2020, concluded that both international and domestic studies demonstrate that Speed Safety Systems are effective countermeasures against speeding. Similarly, a 2017 study by the National Transportation Safety Board analyzed various Speed Safety System programs and found reductions in the likelihood of speeding more than 10 miles per hour over the posted limit and the potential reduction of collisions involving severe injuries or fatalities. Additionally, the National Highway Traffic Safety Administration has awarded Speed Safety Systems its maximum 5-star effectiveness rating. These findings highlight that Speed Safety Systems, when integrated with education and traffic engineering measures, can significantly reduce speeding, improve traffic safety, and prevent traffic-related fatalities and injuries.

Prior Programs
The City of Glendale previously participated in a Red-Light Photo Enforcement Program in which drivers were automatically issued a standardized fine if caught on camera running a red light. Across California and within the City of Glendale, the Red-Light Program encountered several issues leading to their discontinuation. These issues included, but were not limited to, legal challenges and operational issues, such as the necessity to identify the actual driver of the vehicle and the reliability of photographic evidence. (Ultimately, the California Supreme Court rejected evidentiary challenges to the issuance of a traffic infraction based upon red light camera photos and video). In Glendale, the program was terminated due to declining public support, ineffectiveness, and cost inefficiency.

In contrast, the proposed Speed Safety System Pilot Program will utilize technology that can accurately photograph vehicle license plates only. Additionally, this Program has garnered public support and is intended to cover operational costs through citation revenues.

Location Selection
Sixteen locations were initially considered for the Speed Safety System Pilot Program based on Glendale’s Local Road Safety Plan, speeding citations, and collision data. In accordance with AB645, locations were selected to account for the City’s geographic and socioeconomic diversity, incidents of speed-related collisions, school zones, and 351 of 397

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incidents of speed contests The public also provided input on the sixteen locations in several community touchpoints. The initial list of sixteen locations was then refined to a total of nine allowable locations for the program (Exhibit C) using the metrics from AB645.

On February 24, 2025, the Transportation and Parking Commission requested that staff revisit the 16 initial locations and prioritize collisions over other metrics. Staff revisited the 16 preliminary speed camera locations identified in the Impact Report and prioritized collisions as the number one factor in determining speed camera locations. After revisiting the initial 16 locations and prioritizing collisions as the number one factor, six locations remain on the recommended list of nine. Upon consideration of other required elements of AB 645, however, staff reaffirms that the originally recommended nine locations provide the most effective deployment of speed safety systems. These locations not only prioritize high-collision areas with a focus on protecting vulnerable roadway users, but also comport with the legislative framework and best serve program feasibility. Notably, if any of the nine proposed system locations do not function as intended, then as outlined in AB 645, the respective system(s) may be moved to any of the seven locations not among those recommended for deployment at this time.

The effectiveness of the program on reducing speeding will be studied within the first 18 months after installation of equipment at each of the proposed nine locations. These cameras will operate for no more than 18 months unless significant reductions in speeding are confirmed by the results of the studies. If relocation is needed, then the remaining seven locations will be considered.

Proposed projects like the North Hollywood to Pasadena Transit Corridor and various Citywide Capital Improvement Projects were considered during the location selection process; however, those projects will not be completed prior to the scheduled implementation of speed safety cameras.

Speed Safety System Locations

1. Glendale Avenue: Monterey Road to Verdugo Road

2. Brand Boulevard: Magnolia Avenue to Maple Street

3. Glenoaks Boulevard: Kenilworth Avenue to Central Avenue

4. San Fernando Road: California Avenue to Colorado Street

5. Glenoaks Boulevard: Rosedale Avenue to Cleveland Road

6. Glenoaks Boulevard: Allen Avenue to Ruberta Avenue

7. Brand Boulevard: Harvard Street to Lexington Drive

8. Central Avenue: Broadway to Doran Avenue

9. Chevy Chase Drive: Lilac Lane to Sinclair Avenue
Contract Types
Camera system vendors were consulted to gather information on contract options.

There are two primary options for acquiring the systems: leasing or purchasing. Leasing offers low upfront costs, maintenance, upgrade opportunities, and technical support. 352 of 397

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However, leasing has drawbacks, such as higher long-term costs compared to purchasing and restrictions on modification and customization. Alternatively, the City could purchase the systems, which would provide complete control over them.

However, this option comes with higher initial costs and the responsibility for maintenance and repairs. An RFP for construction services may be solicited once funding has been secured and would include both avenues as optional bids so that staff can determine the best available contract type at the time of award of a construction services agreement.

STAKEHOLDERS/OUTREACH
The City of Glendale, in collaboration with Kimley-Horn consultants, conducted Citywide and targeted outreach to stakeholder organizations. The Speed Safety System Impact Report outlines the outreach efforts, key themes from stakeholder discussions, and how the collected input was incorporated into the refinement of the nine Speed Safety System locations.

Stakeholder engagement began in November 2024. More than 400 individual stakeholders were contacted as part of Glendale’s Speed Safety System Pilot Program.

Stakeholders included community organizations, advocacy organizations, homeowners’ associations, and business groups. Additional outreach was conducted with key City departments and partners such as the Glendale Police Department, Glendale Fire Department, and various Glendale Unified School District campuses. During the four- month outreach period, the City of Glendale achieved more than 5,220 stakeholder touchpoints through the following outreach strategies:

Project Website
•The project website serves as a central hub for all program-related information, including the project timeline, Frequently Asked Questions (FAQs), fact sheets, meeting presentations, exhibits, infographics, and opportunities for public input. •Information was made available in English, Spanish, Armenian, and Korean. •During the outreach period, the website received 4,640 views.

Online Survey
•A multilingual survey was developed using the Social Pinpoint platform, which provides a geographical representation of proposed system locations, allowing respondents to prioritize their areas of concern.
•Survey input was used to refine and narrow the initial 16 locations to nine priority locations.
•The survey was made available on the City’s website beginning in November 2024. •A total of 436 residents, students, and frequent visitors of Glendale completed the online survey.
•The survey consists of 12 questions designed to help identify optimal speed safety camera locations, program benefits, and address program concerns.

Key Survey Results
•87% of survey respondents reside in the City of Glendale 353 of 397

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•81% of survey respondents typically drive alone or carpool with others •83% of survey respondents support the use of speed safety cameras Community Meetings and Outreach Efforts
Multiple community meetings and events were held to educate Glendale residents about the pilot program and gather input on safety concerns in areas where they live, work, and travel.
•Montrose Harvest Market on November 10, 2024: City staff showcased informational displays and handed out flyers to raise awareness about the Speed Safety System Pilot Program and promote upcoming meetings.

FISCAL IMPACT
There is no fiscal impact associated with this report, the purpose of which is to present the Speed Safety System Use Policy and Impact Report for approval and adoption.

The implementation of AB645 is authorized as a five-year pilot program; and, if leasing the systems, it is estimated to cost approximately $1 million per year to cover nine locations, for a total estimated cost of $5 million. These costs include expenses for installation, maintenance, and operation of automated speed enforcement systems, as well as administrative staffing and costs related to processing violations and program oversight.

To fund this initiative, staff is requesting funding in the Fiscal Year 25-26 Public Works Department budget request cycle. However, AB645 allows for revenue generated from citations to offset operational costs before being allocated to local traffic-calming measures. Additional funding sources, such as grants or state funding, will also be explored to reduce the program’s impact on the General Fund; however, deployment of the program could be delayed until grant funding is fully secured under this option. Grant funding opportunities, such as Local Highway Safety Improvement Project (HSIP) and others, will be considered for future funding as they become available.

The program is estimated to require two full-time staff members for oversight, administration, and the adjudication process.

Estimated Annual Costs (Per Year for 9 Locations – Leasing Option with new RFP) •$605,000 - Vendor Operational Costs (camera system, citation processing, citation appeals, etc.)
•$320,000 - Staff Salary & Fringe Benefits
•$75,000 - Other City Costs (procurement, signage, training, power costs, etc.)* Total Estimated Annual Cost: $1 million
*If existing infrastructure cannot be leveraged for the installation of the camera systems, additional City costs will be required. Alternatively, the number of camera systems may be reduced based on funding availability.

Estimated Total Costs (Potential Leasing Option with Existing RFP) 354 of 397

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Based on the San Francisco Municipal Transportation Agency (SFMTA) awarded contract amount, the City estimates a total five-year contract amount of $2,225,000. This estimated amount does not include staff resources, construction of new support infrastructure, and other City costs.

If fully implemented and operational by the end of this calendar year, revenue is expected to be received within six months. Since this is a novel program, precise revenue estimates are difficult to predict at this time. Later this calendar year, staff may return to the City Council to consider a new enforcement contract with a camera vendor. The accompanying report would include revenue projections for the City Council to consider.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The activity under consideration is categorically exempt either as a Class 1 project pursuant to CEQA Guidelines section 15301, which consists, among other things, of minor alterations to existing public facilities or mechanical equipment; or, in the alternative, as a Class 3 project pursuant to 15303, which consists, among other things, of the construction and location of limited numbers of new, small facilities. In any event, it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; thus, it is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3).

CAMPAIGN DISCLOSURE
Not Applicable.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve and do not adopt the Speed Safety System Use Policy and Impact Report. This would delay the implementation of the Speed Safety System and potentially make the City ineligible to participate in the Pilot Program.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Director of Public Works
Prepared by:

Pastor Casanova, T.E., Principal Traffic Engineer
Arek Harmandayan, T.E., Senior Traffic Engineer
Approved by:

Roubik R. Golanian, P.E., City Manager
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EXHIBITS/ATTACHMENTS
Exhibit A: AB-645 Speed Safety System Impact Report
Exhibit B: AB-645 Speed Safety System Use Policy
Exhibit C: AB-645 Speed Camera System Nine Locations
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MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale hereby approves and adopts the Speed Safety System Use Policy and Impact Report as provided with the report of the Director of Public Works dated April 29, 2025.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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SPEED SAFETY SYSTEM IMPACT REPORT 1

CITY OF GLENDALE
Per California Assembly Bill 645, the City of Glendale has been chosen to implement a Speed Safety Pilot Program until January 1, 2032.

The purpose of this program is to advance the City of Glendale’s transportation safety and equity. This technology has the potential to reduce speed-related collisions and injuries and the trajectory of speed safety hazards to reduce speed-related collisions and injuries. Photo enforcement through a speed safety system is a key component which aligns with Glendale’s Safe & Healthy Streets Plan to improve street safety.

The City of Glendale is committed to becoming a safer environment for residents in all transportation modes and across all abilities.

DESCRIPTION OF SAFETY SYSTEM
Technology and Traffic Safety

Existing law establishes a basic speed law that prohibits a person from driving a vehicle on a highway at a speed greater than is reasonable given the weather, visibility, traffic, and highway conditions. However, regardless of preexisting law, speed-related incidents have been a recurring issue. Vehicular speed is a concern.

Reducing potential speed-related collisions can improve overall safety for pedestrians, cyclists, and operators of motor vehicles and their passengers.

System Description
a) A “speed safety system” or “system” is a fixed or mobile radar or laser system or any other electronic device that utilizes automated equipment to detect a violation of speed laws and obtains a clear photograph of a speeding vehicle’s rear license plate.

The system only captures data of a speeding vehicle’s rear license plate and does not capture data of non-speeding vehicles.
b) A speed safety system is defined as a system that is capable of detecting speed violations for both directions of travel and may consist of more than one device.

The Department shall use the surveillance technology only for the following authorized purposes:

Authorized Use(s):

1. Enforce speed limits on City streets in accordance with California Vehicle Code section 22425-22431.

2. Analysis of and reporting on speed enforcement, as required under the Speed Safety System Pilot Program.

The surveillance technology will include automated speed enforcement cameras, which may be owned by either the vendor or the City. These cameras will be strategically placed in areas with high rates of speed-related collisions. The systems utilize cellular communication to transmit data to backend software, providing authorized users with access to uploaded photographs, radar readings, and license plate information.

EXHIBIT A: SPEED SAFETY SYSTEM IMPACT REPORT
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PURPOSE OF THE SYSTEM
The City’s use of the Speed Safety System is being implemented to provide the following benefits to the community:
 Public Safety: The implementation of speed safety programs is proven to reduce the risk of severe injuries and fatalities due to speeding, enhancing overall public safety in the City. The speed safety program has demonstrated its effectiveness in minimizing speed-related collisions, thereby improving road safety for everyone.  Equitable Enforcement: Speed safety systems can promote equity by improving reliability and eliminating traffic enforcement biases. Safety systems enhance the predictability and effectiveness of speeding enforcement, allowing for broader implementation.
 City Resources: Speed violations can be detected remotely, increasing the efficiency and effectiveness of speed enforcement.
 Policy Development: The speed safety program five-year pilot period will inform the future of potential automated speed enforcement statewide policies. The data collected on vehicles exceeding posted speed limits can be used in prioritizing future City policies and traffic safety measures.

CIVIL RIGHTS AND SAFEGUARDS
The City of Glendale has identified and assessed potential impacts as well as mitigation strategies to protect the civil liberties and civil rights of the community as it pertains to the Speed Safety Program.

Discrimination
Automated speed safety systems, distributed throughout the City, aim to eliminate racial biases seen in traditional traffic stops, reducing the risk for drivers of color.

Economic Loss
The speed safety system is equipped to reduce misidentification or identify theft and will only provide citations to those that have exceeded the speed limit. The automated enforcement is intended to reduce staff time dedicated to speed enforcement, reducing overall costs.

Loss of Liberty
Improper exposure to arrests or detainment due to incomplete or inaccurate data, is highly unlikely because speed cameras are tested regularly for quality assurance before issuing violations.

Loss of Dignity
The surveillance system only captures rear license plates and prohibits images of vehicle occupants, with any pedestrian or cyclist images being destroyed by the vendor. 359 of 397

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Loss of Autonomy
The City of Glendale will not share surveillance data with other departments or entities, in compliance with California Vehicle Code section 22425(l)(5).

Loss of Trust
License plate numbers are solely used for speed violations, with strict policies allowing only authorized access to system data and prohibiting facial recognition technology by California law.

Data collected is confidential, not shared with third parties, and may only be released to the registered owner or the individual identified as the driver at the time of an alleged violation.

Physical Harm
The speed safety system lacks access to distinguishable individual information for targeting.

The automated enforcement does not provide physical harm in any way.

FISCAL COST
The fiscal costs, such as the initial purchase of equipment, personnel, and other ongoing costs, include the following in Table 1.

Table 1 Estimated Annual Costs (Per Year for 9 Locations) Type Ongoing Costs
Salary & Fringe Benefits $320,000
Vendor Operational Costs
(Camera System, Citation
Processing, Citation Appeals
$605,000
Other City Costs
(procurement, signage,
training, power costs, etc.)
$75,000
Total Cost $1,000,000

The implementation of these systems are estimated to cost approximately $1 million per year for five years to cover nine locations. These costs include expenses for installation, maintenance, and operation of automated speed enforcement systems, as well as administrative costs related to processing violations and program oversight.

To fund this initiative, staff is requesting funding through the General Fund. However, under AB- 645, revenue generated from citations is expected to offset operational costs before being allocated to local traffic-calming measures. Additional funding sources, such as grants or state funding, may also be explored to reduce the program’s impact on the General Fund.

The program will require one to two full-time staff members for oversight, administration, and coordination with law enforcement strategies.
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CAMERA LOCATION DEPLOYMENT
Screening Factors
The initial factors established by AB 645 for eligibility included:
- Cameras shall be located on a high-injury street, a school zone street, or a street with documented speed racing.
- Cameras cannot be located on state highways, freeways, or expressways. - Cameras should be in areas that are geographically and socioeconomically diverse.

Location Selection Methodology
The preliminary speed safety camera locations were recommended after conducting quantitative and qualitative analysis. This analysis included an examination of the City’s Local Road Safety Plan (LRSP) study locations, speed-related crashes, speeding citations, street downgrades, and notable or unique intersection features. Appendix A contains the memorandum that describes the process for recommending locations. The initial assessment identified the 16 preliminary locations recommended for a speed safety system.

PROPOSED SPEED CAMERA LOCATIONS
Determining Recommended Speed Safety Camera Locations
The top 16 locations that were recommended through data analysis were presented to the community for evaluation. The City also conducted speed surveys from December 2024 – January 2025. Speed surveys identified the number of vehicles exceeding the speed limit by 11 MPH or more for each preliminary location. The community input and speed surveys were used to make recommendations for the nine initial pilot locations.

The total count of community votes for specific segments from the Glendale Speed Safety Survey, speed limit violations, and total collisions (2014 – 2024) are presented in Figure 1. 361 of 397

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Figure 1 Glendale Speed Safety Survey, Speed Violations, and Total Collisions

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These nine segments align closely with the highest instances of speeding, with one exception:

Glendale Ave: Lomita Ave to Broadway, which showed lower speeding rates compared to other areas while ranking higher in the community survey. Considering this, we recommend replacing this segment with Chevy Chase Dr: Lilac Ln to Sinclair Ave to better address locations with significant speeding instances. Table 1 presents the nine recommended locations for speed safety cameras. The locations of these locations and their proximity to schools is shown in Figure 2.

Table 1 Finalized Speed Safety Camera Locations
Top 9 Locations

1. Glendale Ave: Monterey Rd to Verdugo Rd

2. Brand Blvd: Magnolia Ave to Maple St

3. Glenoaks Blvd: Kenilworth Ave to Central Ave

4. San Fernando Rd: California Ave to Colorado St

5. Glenoaks Blvd: Rosedale Ave to Cleveland Rd

6. Glenoaks Blvd: Allen Ave to Ruberta Ave

7. Brand Blvd: Harvard St to Lexington

8. Central Ave: Broadway to Doran Ave

9. Chevy Chase Dr: Lilac Ln to Sinclair Ave

Speed safety cameras will be operational for no more than 18 months after installation, unless a significant reduction in speeding per the requirements of the assembly bill have been met. If the City of Glendale chooses to relocate the systems, the remaining seven camera locations will serve as potential relocation sites.

Additional recommended locations provided through community input, but were not considered, are outlined in Appendix B.
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Figure 2 Speed Camera System Proximity to School Zones

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Table 3 outlines the metrics for the nine recommended speed safety system locations.

Table 3 Recommended Location Metrics
ID Segment* Speed Safety
Locations
Posted
Speed Limit
Number of Daily
Vehicles > 10 MPH
Segment Length
(Miles) Citations Fatalities In the
LRSP?
Total
Collisions
1 Glendale Ave: Monterey Rd to Verdugo Rd 700 block of Glendale Ave 30 MPH 2760 .51 1505 0 N 16
2 Brand Blvd: Magnolia Ave to Maple St 800 block of
Brand Blvd 25 MPH 1106 .49 374 1 Y 15
3 Glenoaks Blvd: Kenilworth Ave to Central Ave 300 block of Glenoaks Blvd 40 MPH 582 .53 661 0 N 11
4 San Fernando Rd: California Ave to Colorado St
5300 block of
San Fernando
Rd
35 MPH 582 .55 95 1 Y 15
5 Glenoaks Blvd: Rosedale Ave to Cleveland Rd 1200 block of Glenoaks Blvd 40 MPH 552 .26 409 0 Y 19
6 Glenoaks Blvd: Allen Ave to Ruberta Ave 1800 block of Glenoaks Blvd 40 MPH 531 .51 171 0 Y 26
7 Brand Blvd: Harvard St to Lexington Dr 300 block of Brand Blvd 25 MPH 450 .51 279 0 N 30
8 Central Ave: Broadway to Doran Ave 200 block of
Central Ave 35 MPH 396 .53 80 0 N 20
9 Chevy Chase Dr: Lilac Ln to Sinclair Ave 1700 block of Chevy Chase Dr 30 MPH 353 .61 92 0 N 4
*The final speed safety system locations will be determined upon completion of final design and field conditions. 365 of 397

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DEPLOYMENT DEMOGRAPHICS
Socioeconomic Characteristics of Selected Locations
Throughout the process of identifying potential speed safety camera locations, the demographics of the area were considered to assess impacts on predominantly low-income neighborhoods. As such, socioeconomic characteristics for segments where a camera system was proposed were compiled and comparable socioeconomic characteristics for Glendale were also compiled. Data was collected at both a citywide level and around recommended system locations, then averaged, as shown in Table 4. Data was sourced from the American Community Survey 5-year estimates for 2022.

Table 4 Socioeconomic Characteristics
Characteristic City of Glendale
(Average)
System Locations
(Average)
Car-Free
Households 2.43% 3.24%
Minority Population 31.40% 32.11%
Households in
Poverty 30.70% 38.76%
Unemployed
Population 5.06% 8.91%
25+ Population with
Higher Education 43.76% 39.83%

City socioeconomic characteristics are proportionately represented in the census tracts surrounding segments where a camera system was proposed.

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Geographic Characteristics of Selected Locations
Locations were chosen after a thorough analysis of speed related crashes, speeding citations, and geographical features of the roadway segments, such as downward gradients. The analysis revealed a relatively even spread of potential locations throughout the City as shown in Figure

3. Figure 3 Distribution of Camera Locations
s
The camera locations are not predominantly in low-income neighborhoods and are not clustered in only one geographic area of the city. The proposed cameras are in locations that are geographically and socioeconomically diverse as stated in the assembly bill. 367 of 397

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STAKEHOLDER ENGAGEMENT
The City of Glendale conducted targeted outreach to stakeholder organizations to ensure their perspectives informed the System Use Policy & System Impact Report. Project engagement took place from October 2024 – January 2025. Over 400 individual stakeholders including community organizations, homeowner associates, and business groups were contacted in preparation and delivery of the engagement for the Glendale Speed Safety Program. Additional outreach was conducted with other key City Departments and partners such as the Glendale Police Department, Glendale Fire Department, and various Glendale Unified School District campuses.

During the 4-month outreach period, the City of Glendale reached over 4,600 touchpoints by conducting the following outreach strategies
 Project website
 Online survey
 Community meetings (one virtual and one in-person)
 Public information campaign
Project Website: www.glendalespeedsafety.com
The project website consists of all project information including the project timeline, Frequently Asked Questions, fact sheet, meeting presentations, exhibits, infographics, and opportunities for public input. Information was provided in English, Spanish, Korean, and Armenian.

The project website was viewed 4,163 times during the outreach period.

Online Survey
A multilingual survey was developed using the Social Pinpoint platform which provides a geographical representation of where cameras are proposed so that survey respondents can prioritize their top areas of concern. The survey input was used to further confirm and narrow down the 16 recommended locations to nine priority locations. The survey was made available on the City’s website starting November 2024.

The online survey was completed by 346 residents, students, and frequent visitors of the City of Glendale. In total there were 217 Glendale residents and 129 residents of Los Angeles County based on the zip codes inputted. The Speed Safety Survey consisted of 12 questions that helped determine speed safety cameras, program benefits, and program concerns.

The information in the following figures is a summary of the online survey results, including:
level of support, driving concerns, and age groups. Survey questions and results are located in Appendix C.

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Figure 1 Level of Support from Survey Participants

Figure 2 Driving Concerns in the City of Glendale Ranked on a Scale 0-5 0 being the lowest concern and 5 being of highest concern.

Figure 3 Online Survey Participant Age Range

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Community Meetings
Two community meetings were hosted in an effort to educate Glendale residents about the pilot program and gain their input on safety concerns near where they live, work, and travel.

Translators for Spanish, Korean, and Armenian were present at these events. A recording of the virtual community meeting is hosted on the City of Glendale YouTube page.

Additional engagement efforts include Montrose Harvest Market, the City’s EV & E-Bike Guest Drive Event, email blasts, social media posts, and downtown poster boards.

CONCLUSION
The City of Glendale is committed to providing a speed safety program that will reduce speed- related collisions and enhance the overall safety for pedestrians, cyclists, and motor vehicle occupants. Based on an analysis of speed limit violations, crash analysis, and community feedback, nine speed safety camera locations have been recommended for implementation in the pilot program. By carefully considering cost estimates and community input, the City is approaching this five-year pilot program with fiscal responsibility strategic planning. The City will track performance measures throughout the pilot program to assess the impact of the program on safety in the City.

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APPENDICES
Appendix A: Location Recommendation Methodology
Introduction
The implementation of California AB-645 mandates the installation of speed safety camera systems in up to nine designated locations within the city of Glendale. These locations are strategically selected based on prevalent instances of high or unsafe speeds among drivers, the severity of collisions that have occurred, and the geographic circumstances of the location.

Elevated speeds significantly escalate the risk of severe injuries or fatalities in the event of a collision. Evidence supports that speed safety cameras effectively reduce instances of speeding, collisions, and associated fatalities.

The primary objective of the Speed Safety Camera Pilot Program is to mitigate speed-related safety issues, improve street safety, and reduce speed-related crashes.

Methodology
To calculate potential locations for the Speed Safety System Pilot Program, quantitative and qualitative analysis was conducted to determine the nine possible camera system locations.

This analysis included an examination of the City’s Local Road Safety Plan (LRSP) study locations, speed-related crashes, speeding citations, street downgrades, and notable or unique intersection features. These 16 locations are the preliminary draft of locations. Public input and field examination will narrow the final list to the nine selected locations.

The purpose of this analysis is to define a set of locations to receive community feedback and conduct field review. Community engagement aims to solicit feedback from residents. This is performed to gather insight and garner participation in location selection. Location field review will also be conducted to assess and confirm location suitability and logistical effectiveness. This assessment establishes that speed safety cameras are strategically placed to achieve the goals of mitigating speed-related safety issues, improving street safety, and reducing speed-related crashes.

Summary of Data
The selected locations are segments of around half a mile. The actual implementation will be a shorter segment, which will be determined by field verification to determine locations of power, communication, driveways, signage, etc. The preliminary locations were selected based on an analysis of:
 TIMS 2014 to 2024 speed related collision data
 Citation data provided by the City of Glendale for a period of 4 years (2019 to 2024)  LRSP locations that were identified as having safety challenges due to speeding  Disadvantaged communities are defined by the California Office of Environmental Health Hazard Assessment as “the top 25% of census tracts experiencing disproportionate amounts of pollution, environmental degradation, and socioeconomic and public health conditions”
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 Of the 16 interim locations, 12 are in census tracts designated as disadvantaged communities

A methodology flow chart of the location selection process is shown below. After determining locations using the decision flow chart, the locations were vetted based on geographical and socioeconomic factors to evaluate equal representation across the City.

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16 Interim Locations
Locations across the city were considered based on a comprehensive analysis of data on speed-related crashes, speeding citations, and recommendations from law enforcement authorities. The locations were narrowed down to 16 recommended locations based on the frequency and severity of the aforementioned attributes.

Locations are not inherently hierarchical. Based on feedback from city officials, segment attributes were to be treated as equal, specifically speeding citations, LRSP locations, and non- injury collisions. Collisions were categorized into four categories: fatal, severe, other visible injury, and complaint of pain. While each type of collision is important when analyzing segments, segments with more fatal and severe injury collisions were chosen over those without.

Location Results
The segments and their explanations are as follows:

A. San Fernando Rd: California Ave to Colorado St
This location experienced 15 speed related collisions. 1 collision resulted in a fatality, 1 with severe injuries, 3 with visible injuries, and 10 with complaints of pain. This area yielded 95 speed citations in the 4-year period and is classified as an LRSP location.

B. Brand Blvd: Magnolia Ave to Maple St
This location experienced 15 speed related collisions. 1 collision resulted in a fatality, 3 with visible injuries, and 11 with complaints of pain. This area yielded 374 speed citations in the 4-year period and is classified as an LRSP location.

C. Verdugo Rd: Acacia Ave to Harvard St
This location experienced 9 speed related collisions. 1 collision resulted in a fatality, 2 with visible injuries, and 6 with complaints of pain. This area yielded 43 speed citations in the 4-year period and is classified as an LRSP location.

D. Verdugo Rd: Sunview Dr to Valihi Way
This location experienced 9 speed related collisions. 1 collision resulted in a fatality, 3 with visible injuries, and 5 with complaints of pain. This area yielded 7 speed citations in the 4-year period and is not classified as an LRSP location.

E. Verdugo Rd: Wabasso Way to Glorietta Ave
This location experienced 9 speed related collisions. 2 collisions resulted in severe injuries, 3 with visible injuries, and 4 with complaints of pain. This area yielded 181 speed citations and is not classified as an LRSP location.

F. Chevy Chase Dr: Lilac Ln to Sinclair Ave
This location experienced 4 speed related collisions. 2 collisions resulted in severe injuries, 1 with visible injuries, and 1 with complaints of pain. This area yielded 92 speed citations in the 4-year period and is not classified as an LRSP location.

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G. Colorado St: Kenilworth Ave to Central Ave
This location experienced 33 speed related collisions. 1 collision resulted in severe injuries, 2 with visible injury crashes, and 30 with complaints of pain. This area yielded 100 citations during the 4-year period and is also an LRSP location.

H. Glenoaks Blvd: Allen Ave to Ruberta Ave
This location experienced 26 speed related collisions. 1 collision resulted in severe injuries, 5 with visible injuries, and 20 with complaints of pain. This area yielded 171 speed citations during the 4-year period and is classified as an LRSP location.

I. Glenoaks Blvd: Rosedale Ave to Cleveland Ave
This location experienced 19 speed related collisions. 1 collision resulted in severe injuries, 3 with visible injuries, and 15 with complaints of pain. This area yielded 409 speed citations during the 4-year period and is classified as an LRSP location.

J. San Fernando Rd: Raymond Ave to Grover Ave
This location experienced 18 speed related collisions. 1 collision resulted in severe injuries, and 17 with complaints of pain. This area yielded 53 speed citations in the 4- year period and is not classified as an LRSP location.

K. Glendale Ave: Monterey Rd to Verdugo Rd
This location experienced 16 speed related collisions. 1 collision resulted in severe injuries, 2 with visible injuries, and 13 with complaints of pain. This area yielded 1,505 speed citations during the 4-year period and is not classified as an LRSP location.

L. Glenoaks Blvd: Kenilworth Ave to Central Ave
This location experienced 11 speed related collisions. 1 collision resulted in severe injuries, 2 with visible injuries, and 8 with complaints of pain. This area yielded 661 speed citations in the 4-year period and is not classified as an LRSP location.

M. Foothill Blvd: New York Ave to Pennsylvania Ave
This location experienced 10 speed related collisions. 1 collision resulted in severe injuries, and 9 with complaints of pain. This area yielded 72 speed citations in the 4- year period and is classified as an LRSP location.

N. Brand Blvd: Harvard St to Lexington Ave
This location experienced 30 speed related collisions. 3 collisions resulted in visible injuries and 27 with complaints of pain. This area yielded 279 speed citations during the 4-year period and is not classified as an LRSP location.

O. Glendale Ave: Lomita Ave to Broadway
This location experienced 22 speed related collisions. 4 collisions resulted in visible injuries and 18 with complaints of pain. This area yielded 39 speed citations in the 4- year period and is classified as an LRSP location.

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P. Central Ave: Broadway to Doran Ave
This location experienced 20 speed related collisions. 4 collisions resulted in visible injuries, and 16 with complaints of pain. This area yielded 80 speed citations in the 4- year period and is not classified as an LRSP location.

The remaining seven locations that are not recommended as one of the system locations are considered as potential relocations areas, if the initial locations have not shown significant reductions per the assembly bill requirements within 18 months of installation.

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Appendix B: Community Input Locations

The following list of recommended speed safety camera locations was provided by community input. These locations were reviewed internally and provided insignificant collision data to be included on the list of proposed speed safety camera locations.

A consolidated list of additional proposed camera locations from the Glendale Speed Safety Survey are defined in detail below. The gray text indicates consolidated street segments.  Chevy Chase Dr: San Fernando to Verdugo
o Chevy Chase Dr: Mariposa St to Windsor
o Chevy Chase Dr: SR2 to Golf Club Dr
o Chevy Chase Dr: Figueroa St to Linda Vista Rd
o Chevy Chase Dr: SR2 to Emerald Island Rd
o Chevy Chase Dr: Acacia Ave to Central Ave
o Chevy Chase Dr: Central Ave to Emerald Island Rd
 La Crescenta Ave: Montrose Ave to Verdugo Rd
o La Crescenta Ave: Honolulu Ave and Arlington
 Columbus Ave: Doran St to Wilson Ave
 Kenneth Rd: Alameda Ave and Central Ave
o Kenneth Rd: Kenneth Village to Central – Pacific
o Kenneth Rd: Pacific Ave and Central Ave
o Kenneth Rd: Grandview to Brand Blvd
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 Dunsmore Ave: Foothill Blvd to Honolulu Ave
 Pennsylvania Ave: Montrose Ave to Honolulu Ave
 Roselawn Ave: Broadview Dr to Val Verde Pl
 Broadway: Verdugo Rd to San Fernando Rd
 Grandview Ave: Mountain St to Kenneth Rd
o Mountain St near Brand Park (2)
 Pacific Ave: Cumberland Rd to Colorado St
o Pacific Ave: Cumberland Rd to Glen Oaks Blvd
o Pacific Ave: Broadway to Colorado St
o Pacific Ave: Glenoaks Blvd and Cumberland Rd
o Pacific Ave: Kenneth Rd to 134 Freeway
o Pacific Ave: Kenneth Rd to Colorado St
 Riverdale Dr: San Fernando Rd to Pacific Ave
 Victory Blvd: Allen Ave to Ruberta Ave
o Victory Blvd south of Allen Ave
 Canada Blvd: Del Valle Ave to Verdugo Rd
 Foothill Blvd: Lowell Ave to New York Ave
 Verdugo Rd: Monterey Rd to Chevy Chase Dr
 Glendale Ave: Doran St to Harvard St (overlaps with existing survey option)  Glendale Ave: Windsor Rd to Chevy Chase Dr
 Brand Ave: Doran St to Harvard St (overlaps with existing survey option)  Lorian St: Valley View Rd to Central Ave
 Glenoaks: Allen Ave to Central Ave
o Glenoaks Ave: Grandview Ave to Central Ave
o Glenoaks: Allen Ave to Central Ave
 Wilson Ave: Chevy Chase D to Brand Av
 Doran St: Glendale Ave to Brand Blvd
 Val Verde Pl: Roselawn Ave to Las Palmas Ave
 Highland Ave: Glenoaks Blvd to Cumberland Rd
 Honolulu Ave: La Crescenta Ave to Ocean View Blvd
 Elk Ave: Glendale Ave to Chevy Chase Dr
 Lomita Ave: Glendale to Chevy Chase Dr
 Harvard St: Glendale Ave to Verdugo Rd
 Sonora Ave: Flower St to Kenneth Rd
 Acacia Ave: Central Ave to Chevy Chase Dr
 Mountain St: Allen Ave to Grandview Ave

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Appendix C: Online Survey Summary
The following summarizes the results of the stakeholder engagement and community input for the speed safety system from the online survey.

Question 1: Pick 9 locations where you think speed safety cameras would benefit the most from.

These results are reflected in the final 9 proposed camera locations decision making process.

Question 2: Provide an explanation on why you chose your top 9 speed safety camera locations.

Total number of comments received: 258
Comments were categorized into 5 categories:

I. Vehicle-related concerns (190 comments): speeding, disregarding stop signs, drag racing, reckless and aggressive driving, tailgating, loud engines, heavy traffic, limited calming measures
II. Pedestrian-related concerns (60 comments): general physical safety, death, biker safety, scooter safety, reckless driving near schools and hospitals III. Anti–Speed Safety Program (5 comments): against the overall program IV. Pro–Speed Safety Program (27 comments): neutral comments in support of camera locations and overall program
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V. Suggestions (8 comments): traffic calming measures suggested by the public Question 3: What is your connection to the City of Glendale? If more than one answer, pick the one that best describes the reason you spend time there.

Question 4: How do you typically travel throughout the City of Glendale?

Question 5: Please identify the top three driving concerns when it comes to traveling in the City of Glendale. Drag and drop the topics from the left side of the table to the right side and rank them accordingly.

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Question 6: What is your overall opinion on the use of speed safety cameras to enforce speed limits?

Question 7: Do you believe that speed safety cameras will improve traffic safety in our city?

Question 8: What concerns, if any, do you have about the implementation of speed safety cameras?

Top 3 concerns: Accuracy of the cameras, Other, TIE between Privacy Issues and Impact on low-income drivers
Question 9: What benefits do you anticipate from the use of speed safety cameras?

Top 3 benefits: Increased adherence to speed limits, Enhanced road safety for pedestrians, Reduced traffic accidents
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Question 10: How old are you?

Question 11: What is the zip code where you reside?
Zip codes: 91342, 91203, 90027, 91202, 91214, 91208, 91207, 91206, 91205, 91023, 91601, 91201
Question 12: Is there anything else related to this survey you would like to share? Total number of comments received: 198
Comments were categorized into 4 categories:

I. Suggestions (95 comments): additional program elements including but not limited to increased policing/traffic enforcement, traffic calming measures, additional camera locations especially on residential streets, bike safety measures, license plate visibility, digital speed limit signage, etc.

II. General support (79 comments): personal experiences and general support related to safety enforcement measures
III. Anti-Speed Safety Program (15 comments): against the overall program IV. Questions (5 comments)

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Per California Assembly Bill 645, the City of Glendale has been chosen to implement a Speed Safety Pilot Program until January 1, 2032.

The City of Glendale is committed to becoming a safer environment for residents in all transportation modes and across all abilities.

OVERVIEW

TECHNOLOGY AND TRAFFIC SAFETY
Existing law establishes a basic speed law that prohibits a person from driving a vehicle upon a highway at a speed greater than is reasonable given the weather, visibility, traffic, and highway conditions. However, regardless of preexisting law, speed-related incidents have been a recurring issue. Vehicular speed is a concern.

Reducing potential speed-related collisions can improve overall safety for pedestrians, cyclists, and operators of motor vehicles and their passengers.
i. System Description
a) A “speed safety system” or “system” is a fixed or mobile radar or laser system or any other electronic device that utilizes automated equipment to detect a violation of speed laws and obtains a clear photograph of a speeding vehicle’s rear license plate. The system only captures data of a speeding vehicle’s rear license plate and does not capture data of non-speeding vehicles.
b) Speed safety systems in each location will detect violations for both directions of travel.
ii. System Benefits
a) Speed safety systems are a proven effective tool for reducing speeding, crashes, and traffic related injuries and fatalities.
b) Implementation of speed safety systems can assist cities in addressing excessive speeding and speed-related collisions.
c) Speed safety systems can improve and advance equity in traffic enforcement. d) System implementation can make speeding traffic enforcement more predictable and effective, which can help modify driver behavior.

EXHIBIT B: SPEED SAFETY SYSTEM USE POLICY
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DATA COLLECTION
The City of Glendale shall use any information that is retrieved from the Speed Safety System for these authorized purposes:

1. To enforce speed limits on City streets in accordance with California Vehicle Code sections 22425 – 22434, otherwise known as the Speed Safety System Pilot Program.

2. To analyze and report on speed enforcement in the Speed Safety System Pilot Program for the City of Glendale.

The City of Glendale may use information collected from technology only for legally authorized purposes and may not use that information to unlawfully discriminate against people based on race, ethnicity, political opinions, religious or philosophical beliefs, trade union membership, gender, gender identity, disability status, sexual orientation or activity, or genetic and/or biometric data.

DATA STORAGE
Data will be stored and encrypted in cloud or local storage and in software as a service product.

The vendor of the system as well as the City of Glendale shall be responsible for the storing and protection of data. Data shall be stored at the discretion of the vendor. Improper data storage that results in improper access of PII data, or data that is personally identifiable, is subject to criminal and/or civil prosecution.

DATA SHARING
In order to maintain the security and privacy of surveillance technology data, the department will not share this information with other departments or entities within the City of Glendale. Under California Vehicle Code section 22425(l)(5), the City of Glendale cannot disclose or share data from speed safety security systems with anyone, including state or federal government agencies or officials for any purpose, except as required by state or federal law, court order, or in response to a subpoena in an individual case or proceeding. Improper data sharing that results in improper access of PII data, or data that is personally identifiable is subject to criminal and/or civil prosecution.

PHOTOGRAPHIC EVIDENCE AND DATA RETENTION
The use of any facial recognition technology in a speed safety system is prohibited by California state law. Any information that is collected from the surveillance system that does not result in warning or violation notice shall be destroyed and removed from the administrative system within five business days after the photograph was first taken. The City of Glendale may retain information that a vehicle has been cited by the Speed Safety System and fined for a violation for up to three years.

Confidential records and evidence may be retained for up to 60 days after final disposition of the notice of violation.

Administrative records regarding speed safety system violations may be retained for up to 120 days after final disposition of the notice of violation. Notwithstanding any other law, the 383 of 397

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confidential records and evidence shall be destroyed in a manner that maintains the confidentiality of any person included in the record or evidence.

DATA DISPOSAL
The City of Glendale will automatically dispose of raw speed safety camera system data (e.g., speed safety camera system data that has not been anonymized or aggregated) after the applicable data retention period. In accordance with the California Vehicle Code Section 4, 22425(I)(3), photographic evidence and other confidential information from the DMV will be destroyed in a manner that ensures the confidentiality of any individuals included in the record or evidence.

TYPE(S) OF DATA COLLECTED AND VIOLATION NOTIFICATION
Speed safety systems shall capture images of rear license plates of vehicles driving at least 11 miles per hour above the posted speed limit, as well as include a real-time notification to the driver of when violations are detected.

Data collected by the speed safety system will be encrypted and secure in transit from the camera system to the vendor’s cloud storage.

Violation recipients are to receive a real-time notification via photographic camera flash at each of the speed safety camera locations. This notification system implementation ensures drivers are promptly alerted to any violations they may have committed.

The use of a camera flash provides a visual cue that is easily perceptible to violation recipients.

To the extent possible, the speed safety system shall be angled only to capture speeding violation photographs and not to capture other identifying images of vehicles, drivers, or pedestrians.

DATA ACCESS
Data or information collected from the speed safety system shall not be disclosed to any other persons and is considered confidential. The only exception is that data may be released to the registered owner or to a person identified by the registered owner as the driver at the time of an alleged violation, who may receive a copy of photographic evidence that was collected. The manufacturer or supplier of the contracted speed safety system is prohibited from sharing, repurposing, or monetizing data. Third-party data sharing is prohibited.

Data regarding the number of violations issued or speeds at which they were issued for is not photographic or administrative data and therefore not considered confidential.

Representatives from the City of Glendale who have access to the data from the speed safety system shall comply with the California Public Records Act, the requirements of the Federal and State Constitutions, Federal and State civil procedure laws and rules, and the following applicable provisions from the City of Glendale’s Administrative Policy Manual, Chapter 6, Policy 6-14:

ACCEPTABLE USE POLICY: DATA, EMAIL, INTERNET, AND COMPUTERS

C. POLICY
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1. Institute Appropriate Controls – City will institute mandatory appropriate controls for all Users subject to this policy to protect the City Information Assets from all threats, internal or external, deliberate or accidental, as well as ensure compliance with all applicable laws, regulations and legal obligations.

2. Security Policy Awareness and Compliance – All current Users who log-on to City computer systems shall read and sign a copy of this policy, known as “Acceptable Use Policy.” Prior to first accessing a City’s Information Assets new Users shall read this policy and, by signing it, acknowledge that they read and understood the policy.

3. Affirmation and Acceptance – Each User who accesses City Confidential Data and Information Assets shall be required to receive and affirm their understanding and acceptance of this Acceptable Use Policy.

4. Obligation of Users – All Users subject to this Acceptable Use Policy shall:
a. Comply with all applicable laws;
b. Protect the City’s Data and Information Assets; and
c. Avoid creating risk to the City by misuse of Data or Information Assets

5. Consequences of Violation- Violation of this policy and the Standards listed below may result in disciplinary action up to and including termination for employees, termination of business relations in the case of contractors or consultants, and dismissal for interns and volunteers. Additionally, individuals who fail to comply with this policy will be subject to loss of City Data resources access and civil and/or criminal prosecution.

6. This policy applies to all Users as defined in the Definition Section including Police and Fire Department personnel. Before any Police or Fire Department personnel initiate, access or conduct any e-related activity prohibited by this policy, he/she shall establish and substantiate a legitimate need, directly related to a public safety enforcement matter or criminal investigation, and be authorized by the Police Chief, Fire Chief, Police Captain or Fire Battalion Chief.

D. ACCEPTABLE USE POLICY RATIONALE

1. Comply with Security Laws – Security is everyone’s responsibility. Users shall comply with all relevant laws, regulations, and contractual requirements related to information security, thus avoiding penalties and adverse actions against them or the City.

2. Important to Protect Assets – Protecting City Information Assets (and any citizen or customer Data within its custody) by safeguarding their Confidentiality, Integrity and Availability is of paramount importance. By using a risk-based approach, the City will manage the risk of security compromise or improper exposure of City’s Information assets.

3. Policy to Minimize Risk – An Acceptable Use Policy minimizes risk by protecting City Information Assets, as well as Users. Among the most valuable of City resources is its data. This set of policies is aimed at protecting the City’s Information Assets as well as the City itself from legal liability.

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F. COMPUTER ACCEPTABLE USE

1. User Accounts – User accounts and passwords given to individual authorized users are Confidential, and may not be shared. The City shall have the right to assign control and limit access to its computers through exclusive passwords. If it ever necessary for ITD staff to have User account access, ITD staff shall use that password only in the presence in the account holder and shall have the authorized user reset the password in the ITD staff member’s presence. The ITD staff member shall not know this second password.

2. Passwords – Passwords shall not be transmitted by email. Initial account setup or password change shall have a finite expiration time, not greater than 24 hours, and shall not be the same as other passwords, or constitute a predictable pattern.

3. Use of Disk Encryption – Full disk encryption shall be used on all City-owned laptops regardless of data sensitivity. Full disk encryption shall be used on all desktops containing City restricted and/or confidential data.

5. Use of Wireless Information Assets – City-owned Wireless Information Assets, such as smart phones and tablet devices shall employ a City-provided and controlled mobile device management and security architecture (MDMS), as designated by the Director of Information Technology. The MDMS shall encrypt, control, and require a password for the device. Unless directly authorized by the Director of Information Technology. The MDMS shall encrypt, control, and require a password for the device. Unless directly authorized by the Director of Information Technology or designee, no User shall disable, remove, circumvent, or otherwise tamper with the MDMS used on any Information Asset.

6. Bring Your Own Device (BYOD) – If a staff member’s Personal Computing Device is brought to the workplace to conduct City business, such use shall be authorized and approved by the Department Head or designee. The Personal Computing Device may not be attached to the City network, and may only use a guest or commercial wireless (cellular) network (“WWAN”). Personal smart phones and tablet devices (personal device) shall employ a City-provided and controlled Mobile Device Management System (MDMS), as designated by the Director of Information Technology. The MDMS encrypts and controls a “container” or “partition” on the personal device. Placement of City Confidential Data is prohibited on any Personally Owned Computing Device except within the City-controlled “partition”. A Personally Owned computer is subject to the same criteria regarding privacy as City-owned equipment (including anti-malware, current patch level, firewall, and remove wipe capabilities), and it shall not be used for the transmittal or storage of City data.

7. Copyright Law – Users subject to this policy shall abide by all copyright laws related to computer system usage.

G. INFORMATION ACCEPTABLE USE

1. IT Security Prohibitions – Except for authorized personnel for job-related purposes, all users are expressly forbidden from accessing the computer security system. Users shall not download, install or run security programs or utilities such as password cracking programs, packet sniffers, or port scanners that reveal or exploit weaknesses in the 386 of 397

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security of a City Information Asset unless approved in writing by the Director of Information Technology.

2. Tampering Prohibited – Staff is expressly prohibited from tampering with or attempting to tamper with, the City Information Assets security system with the intent or result of the obstruction, destruction or modification of City data.

3. Report Security Weaknesses – All suspected intrusions via the Internet or by unauthorized staff are to be reported to the Information Technology Department’s Information Security Information Manager and appropriate Department management personnel immediately. Users shall report any suspected weaknesses in City Information Asset security to the Information Technology Department’s Information Security Manager. Weaknesses in Information Asset security include unexpected software or system behavior, which may result in unintentional disclosure of data or exposure to security threats.

4. Report Security Violations – Users shall report any incidents of possible misuse or violation of this Acceptable Use Policy through the use of a documented report sent to ITD, or reporting to the ITD department by a traceable means. This includes reporting incidents to the Service Desk (Help Desk) at (818) 548-4085 or by sending an e-mail to Service Desk by typing “HELP” in the e-mail address box. Reporting incidents to a supervisor who then informs ITD is also acceptable.

5. Unauthorized Access Prohibited – Users shall not attempt to access any data, documents, email correspondence, or programs contained on City Information Assets for which they do not have the authorization.

6. System Access Information Security – Systems administrators and authorized users shall not divulge passwords, accounts, remote connection modem phone numbers or other access points of City computer resources to anyone without proper authorization.

7. End User Access Information Security – Users shall not share their account(s), passwords, Personal Identification Numbers (PIN), Security Tokens (i.e. Smartcard), or similar data or devices used for identification and authorization purposes.

8. Software Copying Prohibited – Users shall not make unauthorized copies of City-owned software.

9. Users Software Installation Prohibited – Users shall not use or install any non-City approved software. The use of non-standard shareware or freeware software without the appropriate ITD approval is strictly prohibited. All software purchases and installation shall be preapproved by ITD in writing. Furthermore, all installation shall only be performed by authorized ITD staff.

10. Degradation or Circumvention of Authorizations Prohibited – Users shall not engage in activity that may degrade the performance of City Data Assets; deprive an authorized user access to City Information Assets; obtain extra Information Assets beyond those allocated; or circumvent City Information Asset measures.

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11. Use of City Information Assets Remotely – Access to the Internet from City-owned Information Assets from off campus locations such as home, or publicly available networks are subject to this policy. While connected to the City network users shall use their City-owned Information Assets as if physically on campus. Specifically, users shall comply with the email policy as described herein, as well as refrain from visiting web sites prohibited by the city regardless of the user’s physical location. This policy is in effect at all times including non-work hours and during personal vacation. Users shall not allow family members or other users subject to this policy to access City Information Assets.

12. Disclosure of City Information – Users shall take all necessary steps to avoid unintended disclosure of City Information. While the city is subject to the California Public Records Act, the City has an established process for handling such requests and asserting lawful exemptions when appropriate. Users shall exercise due care when accessing City Information remotely when performing their duties to protect such Information from disclosure. Willful misuse of City Information is in violation of this policy.

13. Report Security Issues - Any security issues discovered by Users subject to this policy shall be reported to the Director of Information Technology, or designee, for follow-up investigation.

14. Use of Anti-Malware Software - Users shall use ITD-approved anti-malware- scanning software on all files downloaded from the Internet or City network. This software shall be configured to update automatically at least once per day. The anti- malware software shall not have a user configuration enabled that allows Users to turn off the software, except with the written permission of the Director of ITD.

15. Conform to Authorized Access Processes - Each Internet or e-mail user shall follow the authorized access process, logon procedures and password protection requirements at all times. Users subject to this policy shall not use any account or password unless specifically authorized.

16. Email Access Policy - Users may not access another's e-mail messages, unless this access shall be by proxy, (i.e. as a delegate granted access privileges by the e-mail account "owner" and not by sharing passwords). E-mail messages may be forwarded to City staff unless specifically identified by the email's author as confidential. Emails containing attorney/client privileged data shall not be forwarded to non-city personnel.

17. Conform to Authorized Access for Confidential & Medical Records - Users subject to this Policy are expressly prohibited from accessing or attempting to access any secured confidential personal or medical information on the City's Information Assets or from disclosing any confidential personal or medical information. Access or disclosure of such information may only occur by directive of the City Manager, or designee, or as necessary for the Confidential conduct of personnel management or litigation purposes, in any case, such information may not be released until specifically permitted by the City Attorney and as required by law.

18. City Information Assets are Property of City - Electronic files created, sent, received, or stored on Information Assets owned, leased, administered, or otherwise under the custody and control of the City are the property of the City and employee use of these 388 of 397

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files is neither personal nor private. Authorized ITD Security staff may access all such files at any time without knowledge of the Information Assets User or owner for purposes of maintaining the security of City Information Assets.

19. Restrictions on Local or Removable Storage - All data stored, created, or accessed, shall be accessed directly from the City network or from the network through a security architecture provided and controlled by the City, local and removable storage shall only be used if the data sensitivity is low, or the local or removable drives are encrypted with an ITD approved encryption method. Local and removable storage are always intended to be temporary. Data file backup copies shall always be stored on the City network.

TRAINING
To reduce the possibility that surveillance technology or its associated data will be misused or used contrary to its authorized use, all individuals requiring access must receive training on data security policies and procedures before being granted access to systems containing confidential data.

The City of Glendale shall require all elected officials, employees, consultants, volunteers, and vendors working with the technology on its behalf to read and formally acknowledge all authorized and prohibited uses dictated by this policy.

The City of Glendale shall also require that all individuals requesting data or regularly requiring data access receive appropriate training before being granted access to systems containing PII data, or data and information that can identify individuals from others.

The City of Glendale shall ensure employees and vendors are trained on how to use the speed safety systems correctly and ensure data is used for its intended use only. Training includes explaining how employees and vendors can use data and how to report problems with the speed safety camera system.

The responsible party of the City of Glendale will develop a specified process for confidentiality training and processes.

All parties requesting access must adhere to the following rules and processes:

 Only authorized users may use speed safety camera technology or access data.  Authorized users must log into tablet or computer, as applicable, to access speed safety camera system data.
 Data that is accessed shall be secured with multi-factor authentication and secure passwords as a minimum safeguard.

EMPLOYEE ACCESS
Once collected, the following roles and job titles are authorized to access and use data collected, retained, processed or shared by the surveillance technology:

 Representatives from the City of Glendale

PUBLIC ACCESS
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The City of Glendale will comply with the California Public Records Act, the requirements of the federal and State Constitutions, and federal and State civil procedure laws and rules. Collected data that is classified as Level 1-Public data may be made available for public access under the City of Glendale’s discretion. No record shall be withheld from disclosure in its entirety unless all information contained in it is exempt from disclosure under express provisions of the California Public Records Act or some other statute.

DATA SECURITY
The City of Glendale shall secure photographic or administrative data against unauthorized or unlawful processing or disclosure; unwarranted access, manipulation, or misuse; and accidental loss, destruction, or damage. Surveillance technology data collected and retained by the City of Glendale shall be protected by the safeguards appropriate for its classification level(s) as defined by the National Institute of Standards and Technology (NIST) security framework 800- 53, or equivalent requirements from other major cybersecurity frameworks selected by the City.

The City of Glendale will secure any PII against unauthorized access, processing, disclosure, and accidental loss, destruction, or damage. Speed safety camera system data collected and retained by the City of Glendale will be protected by the safeguards appropriate for its classification level(s). To protect speed safety camera data from unauthorized access, including misuse, the City of Glendale shall, at minimum, apply the following safeguards:

 Authorized users will log in credentials with multi-factor authentication, and use complex passwords to access the speed safety camera system technology.  All access to and activity in the speed safety camera system data will be logged and be audited.

OVERSIGHT PERSONNEL
The Department of Public Works shall assign representatives from the Department of Public Works to oversee Policy compliance by the City of Glendale and third parties.

POLICY VIOLATIONS
Failure to comply with this Policy may result in appropriate disciplinary measures based on the severity of the violation. These measures may include written warnings, suspensions, or termination of employment.
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CIVIL PENALTIES
Speed limits promote road safety by establishing an upper limit on speed appropriate for the street’s design, vehicle volume and pedestrian density. Civil penalties or fines can reduce speeding and speed-related incidents.

FINES
The following fines will be issued for these scenarios:
a. Fifty dollars ($50) for driving at a speed of 11 to 15 miles per hour over the posted speed limit.
b. One hundred dollars ($100) for driving at a speed of 16 to 25 miles per hour over the posted speed limit.
c. Two hundred dollars ($200) for driving at a speed of 26 miles per hour or more over the posted speed limit.
d. Five hundred dollars ($500) for driving at a speed of 100 miles or more per hour.

VIOLATIONS
A vehicle’s first violation within designated jurisdiction for traveling speeds 11 to 15 miles per hour above the posted speed limit shall receive a warning notice. Violations made within the first 60 days of program implementation shall be issued warning notices rather than notice of violation. Warnings and violation notices shall be issued to registered owner of the vehicle.

Diversion programs shall be offered through the City of Glendale. A diversion program shall be offered for indigent speed safety system violation recipients with performance of community service in lieu of paying civil penalties otherwise indigent speed safety system violation recipients shall have the ability to pay civil penalties over a period of time with monthly installments of no more than twenty-five dollars ($25) per month. Applicable fines and penalties have the ability to be reduced by 80 percent for indigent persons, and by 50 percent for individuals up to 250 percent above the federal poverty level. Indigent speed safety system violation recipients may also perform community service in lieu of paying the penalty for a speed system violation.

California Code, Business and Professions Code Section 6213 deems an "Indigent person" as a person whose income is (1) 125 percent or less of the current poverty threshold established by the United States Office of Management and Budget, or (2) who is eligible for Supplemental Security Income or free services under the Older Americans Act or Developmentally Disabled Assistance Act.

The person may demonstrate that they are indigent or are up to 250 percent above the poverty level by providing either of the following information, as applicable:

1. Proof of income from a pay stub or another form of proof of earnings, such as a bank statement, that shows that the person meets the income criteria set forth in subdivision (b) of Section 68632 of the California Government Code, subject to review and approval by the City of Glendale by emailing [email protected]. The processing agency or its designee shall not unreasonably withhold its approval. 391 of 397

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2. Proof of receipt of benefits under the programs described in subdivision (a) of Section 68632 of the California Government Code, including, but not limited to, an electronic benefits transfer card or another card, subject to review and approval by the processing agency.

PAYMENTS
The Glendale Police Department does not accept any form of payment.

Speed Safety System Citations to be paid to The Parking Enforcement Service Center.

If violation recipients have questions regarding speed safety system citations, they may contact The City of Glendale parking citation service center at (866) 470-3088. Violation recipients are to citation information ready when calling.

Pay Online
Pay online at https://www.dsparkingportal.com/glendale. Those paying online will be required to enter some citation information. Most major credit cards and debit cards displaying the Visa or Mastercard logo are accepted. There is a $3.95 fee for this service.

Pay by Phone
Call (866) 470-3088 to pay by phone. Violation recipients are to citation information ready when calling. Most major credit cards and debit cards displaying the Visa or Mastercard logo are accepted. There is a $3.95 fee for this service.

Pay by Mail
Violation recipients shall not send cash. Check or money order are applicable and payable to the City of Glendale. Violation recipients are to denote citation number on the written check or money order. If recipients were not provided an envelope, they shall submit payment to the following address:

The City of Glendale
Parking Enforcement Service Center
P.O. Box 6010
Inglewood, CA 90312-6010

CONTESTING A SPEED SAFETY SYSTEM CITATION
The City of Glendale adheres to the guidelines prescribed by the California Vehicle Code with regard to the contesting of speed safety system citations. Contesting a speed safety system citation is a three-step process. In order to participate in this process violation recipients must adhere to the following guidelines:

1. Administrative Review
Violation recipients must submit requests within twenty-one (21) calendar days of the date the citation was issued, or fourteen (14) calendar days from the mailing of a Notice of Violation. Recipients of a speed safety system citation may contest their citation online at:
https://www.dsparkingportal.com/glendale
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2. Administrative Hearing
If the received citation was upheld in Step 1, violation recipients may proceed with an administrative hearing. Violation recipients shall be sure to carefully follow the instructions on the Administrative Review Decision - Liable form that was mailed to the recipient. State Law requires that violation recipients submit payment owed on the citation when proceeding with this step except as provided in Section 40215 (b) of the California Vehicle Code.

Request and payments must be received no later than twenty-one (21) calendar days of the mailing of the results of the Administrative Review in Step 1. Failing to meet these requirements will result in the citation being upheld and will have waived the ability to further contest the citation.

3. Court Appeal
If the citation is upheld in Step 2, violation recipients may file an appeal of the finding with the Los Angeles Superior Court, 111 N. Hill Street, Los Angeles, CA 90012. Notice of Appeal form from the court must be obtained. There is a court-imposed filing fee of $25 for this process. The appeal must be filed within thirty (30) calendar days of the mailing of the Administrative Hearing officer’s findings. A copy of the appeal must also be filed with the City of Glendale, Office of the City Attorney, located at 613 E. Broadway, Glendale, CA 91206-4394. Failure to timely file this appeal will result in waiver to have the matter heard by the court.

If the presiding Judge dismisses a citation, the $25 filing fee along with the parking fine will be refunded to individual the citation was given to.

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SPEED SAFETY SYSTEM USE POLICY

CITY OF GLENDALE

IMPLEMENTATION
Implementation of surveillance technology for the Speed Safety System has been carefully assessed, reviewed and analyzed. Specific locations with enforcement cameras can expect an increase in street safety and equity. Areas chosen experience a high vehicle collision rate, or are in geographic areas that have or transport populations that are more vulnerable or susceptible to injury by vehicular collision or speeding.

The initial factors established by AB 645 for eligibility implementation include:
 Cameras will be positioned on streets with a high rate of accidents, in school zones, on streets notorious for speed racing incidents, or meet the standards of a safety corridor under Section 22358.7 of the California Vehicle Code.  Cameras cannot be located on state highways or freeways.  Speed safety systems shall be in locations that are geographically and socioeconomically diverse.

REASONING OF CAMERA SYSTEM PLACEMENT
The City of Glendale can implement up to nine speed safety cameras. This number of cameras is proportionate to, in accordance with California AB-645. AB-645 states that a jurisdiction with a population of less than 300,000 shall receive no more than nine systems, and Glendale has a population of just under 200,000 (according to the U.S. 2020 Census).

LOCATION SELECTION
The locations of the speed safety camera systems and hours of enforcement will be posted on the City of Glendale’s speed safety program website, which shall be updated if the City of Glendale changes enforcement locations and/or hours of enforcement.

GlendaleSpeedSafety.com

SYSTEM REVENUE
Revenues derived from any program utilizing a speed safety system for speed limit enforcement shall first be used to recover program costs. Program costs include, but are not limited to, the construction of traffic-calming measures, the installation of speed safety systems, the adjudication of violations, and reporting speed system impacts.

PROGRAM DURATION
Systems can expect to be implemented for a duration of five years from initial implementation.

SCHOOL ZONES
Existing law states that California school zones are to have a speed limit of 25 miles per hour, and implementation of speed photo enforcement cameras can lead to a safer school zone.

Speed safety systems that are placed in school zones shall only enforce the school zone speed limit during the following times:
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SPEED SAFETY SYSTEM USE POLICY

CITY OF GLENDALE
 Up to one hour before regular school hours
 10 minutes after school sessions begin
 One hour during lunch period
 Up to one hour after school sessions conclude
Flashing beacons shall be installed on a school zone sign and be active during the times that the school zone speed limit is enforced with the speed safety system.

SYSTEM REQUIREMENTS
Designated camera locations must clearly identify the presence of the speed safety system by signs stating, “Photo Enforced,” along with the posted speed limit no more than 500 feet before the placement of the system. The signs shall be visible to traffic traveling on the street from the direction of travel for which the system is utilized and shall be posted at all locations as may be determined necessary by the Department of Transportation after consultation with the California Traffic Control Devices Committee.

The hours of enforcement for each speed safety camera system and the streets that have been approved for enforcement must be posted on the City of Glendale’s speed safety program website, which shall be updated if the City of Glendale changes locations of enforcement.

GlendaleSpeedSafety.com
The City of Glendale shall ensure the speed safety system is regularly inspected, but no less than once every 60 days, and certifies that the system is installed and operating properly. Each camera unit shall be calibrated in accordance with the manufacturer’s instructions, and at least once per year by an independent calibration laboratory. Documentation of the regular inspection, operation, and calibration of the system shall be retained at least 180 days after the date on which the system has been permanently removed from use.

Glendale City CouncilApril 29, 2025

Glendale City Council
April 29, 2025