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CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Adoption of Specification and Plans for the Edgewick Road Improvement Project. 1) Resolution adopting the Plans and Specification for the Edgewick Road Improvement Project, Specification No. 3975 and Plan No. 1-3124; and directing the City Clerk to Advertise for Bids.
COUNCIL ACTION
Item Type: Consent Calendar
Approved for April 29, 2025 calendar
EXECUTIVE SUMMARY
The construction plans and specification have been completed for the Edgewick Road Improvement Project that will stabilize the roadway, add new guard rails, new street pavement, and new asphalt concrete dike in the project area. The intent of this item is for the City Council to adopt the project plans and specification and authorize the City Clerk to advertise for bids.
RECOMMENDATION
Approve the Resolution to adopt the Plans and Specification for the Edgewick Road Improvement Project and direct the City Clerk to advertise for bids.
ANALYSIS
As a result of a significant rain event in January 2023, a Glendale Water and Power (GWP) fire hydrant located on the southerly side of Edgewick Road failed.
Consequently, the slope supporting the existing roadway at 2950 Edgewick Road experienced erosion, leading to damage of a portion of the roadway. The Public Works Department hired an engineering consultant firm to study the stability of the slope and roadway and prepare project plans and specifications to implement improvements to support the public right-of-way, reconstruct the roadway, install protective guard rails, install asphalt concrete dike, as well as other appurtenant work, along the hillside slope and roadway to prevent further erosion and sloughing, and stabilize the area.
Project Location
The project is located on Edgewick Road between Paddington Road and Arundle Place. {{section.number}}a2
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The project scope of work includes the following:
•Slope repair at 2950 Edgewick Road with the installation of 48 linear feet of pile wall system (steel H-pile with precast concrete lagging); •Removal of the existing pavement and base and re-grading the roadway; •Installation of asphalt concrete pavement over crushed miscellaneous base; •Installation of 72 linear feet of asphalt concrete dike along the southerly side of 2950 Edgewick Road;
•Removal of existing damaged guardrails and installation of 87 linear feet of new Midwest Guard Rail (MGS) system with steel posts;
•Sanitary sewer repair; and
•Adjustment of existing manholes to finished grade.
Pavement Reconstruction
The project will reconstruct the roadway directly affected by the rain events. Complete reconstruction typically consists of the removal of the existing Asphalt Concrete (AC) pavement and additional base, and construction of new 4-inch AC pavement over 6- inch Crushed Miscellaneous Base (CMB). This method reconstructs the roadway section entirely, improves the structural integrity, and begins a new service life for the section of the road.
Competitive Bidding Process
To successfully implement the project design and to ensure competitive bids, the city will advertise the project on multiple plan holders’ websites which publish project bidding documents, distribute the information to their extensive network of contractors, and construction industry contacts.
The project will also be advertised in a local newspaper, the Glendale Independent, prior to bid opening, as well as on Bidnet Direct, which is a web-enabled data service to the public sector, for the dissemination of the building and construction project proposals to their large number of member contractors and consultants. Finally, the project bidding documents will also be posted on the city’s website.
The construction of this project is anticipated to begin in September 2025 and is scheduled for completion by October 2025.
STAKEHOLDERS/OUTREACH
This project is in a fairly remote area in hillsides above Chevy Chase Canyon. However, for residents living on Edgewick Road or Arundle Place, they can only access their residences is through this project area. As a result of this project the safety of this access will be improved for the public.
During the development of the project plans and specifications, staff has been in direct contact with the residents directly impacted by this project. Approximately one-month {{section.number}}a3
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before the commencement of construction, staff will prepare a notification postcard containing essential project details including a link to the project website. The postcard will be distributed to the residences that will be affected by the construction.
Additionally, the contractor will be responsible for distributing two distinct door hangers to the affected addresses. One set of door hangers will be provided two weeks prior to the start of any construction activity within the project area, while the second set will be distributed three days before construction begins.
Furthermore, outreach on this project will continue to occur through a dedicated website for the project that is hosted through the City of Glendale domain. The website familiarizes the public to the project and to the project team, explains the scope of work and project location, and provides the public with staff contact information for questions, discussion, and/or input.
FISCAL IMPACT
There is no fiscal impact associated with this report. The engineer’s estimate for the construction of this project is between $800,000 and $900,000, which was not included as part of the FY 2024-25 budget. Staff will return to City Council to award a contract to the lowest responsive bidder; at which time staff will identify specific GWP Water funds and cost centers that will be used as a funding source and will provide appropriation information.
ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action item herein is to adopt plans and specification and is not a project as defined by the California Environmental Quality Act (CEQA) and thus a CEQA analysis is not required.
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do Not approve the Resolution adopting the Plans and Specification for the Edgewick Road Improvement Project. Doing so, however, will not improve the condition of the slope or the roadway at 2950 Edgewick Road.
Alternative 2: The City Council may consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Submitted by:
Daniel Hernandez, Director of Public Works
Chisom Obegolu, P.E., Assistant General Manager, Glendale Water and Power {{section.number}}a4
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Prepared by:
Rustom Tavitian, P.E., Civil Engineer II
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map