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25-87911
CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Amendment to the Professional Services Agreement with North American Security and Investigations, Inc.
1. Motion authorizing the City Manager, or his designee, to execute Amendment No.1 to the Professional Services Agreement (PSA) with North American Background and Investigations, Inc. (Contract 8002241) extending the contract by two years to continue to provide thorough employment background investigations and polygraph services, increasing the contract amount by $252,000 to the new total not-to-exceed amount of $400,000.
COUNCIL ACTION
Item Type: Consent Calendar
Approved for May 13, 2025 calendar
EXECUTIVE SUMMARY
The Fire Department requires trustworthy and honest individuals to fill its ranks. Since 2018, North American Background and Investigations, Inc. has provided thorough background checks and comprehensive reports, which are critical in ensuring the selection of qualified candidates. These reports help the Department maintain high standards in hiring individuals who are trustworthy, honest, and dedicated to serving the Glendale community. The proposed Amendment No. 1 extending the contract through July 31, 2027, will add $252,000 to the contract amount, for a new total not-to-exceed amount of $400,000.
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RECOMMENDATION
That the City Council approve the motion authorizing the City Manager to amend the PSA with North American Security and Investigations, Inc. (NASI) through July 31, 2027, for continued pre-employment background investigations for Fire Department candidates, and increase the contract amount by $252,000.
ANALYSIS
Since January 1, 2018, the Glendale Fire Department has been utilizing NASI to complete their pre-employment background investigations of candidates.
NASI has consistently completed quality backgrounds within the six (6) week timeframe, with the cooperation of the candidate. Their investigations are thorough and professional, encompassing personal history, criminal and driving records, social media activity, and interviews with family, friends, neighbors, and current and past employers.
Additionally, NASI conducts polygraph examinations to ensure a comprehensive evaluation. They have the qualified personnel available to complete multiple concurrent background checks, supporting the Fire Department’s general recruitment efforts.
Thus, to continue to streamline the process and ensure a timely full comprehensive screening be conducted for future recruitments, staff is requesting to extend the PSA with NASI for an additional two years, through July 31, 2027, and add an additional $252,000 for a new not-to-exceed amount of $400,000 to cover the needs of the Department. The proposed amounts are based on current recruitment and predicted vacancy trends within each Division of the Fire Department and funds will be requested through the normal budget process.
STAKEHOLDERS/OUTREACH
N/A
FISCAL IMPACT
The total cost associated with Amendment No. 1 with NASI is $252,000, inclusive of increasing the current year by $15,000 in preparation for the Firefighter Recruitment Academy. The subsequent years will cost $118,500 per year and will be included in the annual budget process. The Fire Department budget can absorb the cost for FY 2024- 25 and therefore no new appropriation is being requested at this time. The funding is outlined below:
Existing Appropriation
Amount Account String Funding Source
$15,000 GL: 43110-1010-GFD-4002-P0000- General Fund
The following amounts will be requested through the annual budget process for each Fiscal Year of the 2-year term:
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Budgeted Allocation
Amount Account String Funding Source
$41,000 GL: 43110-1010-GFD-4002-P0000- General Fund
$60,000 GL: 43110-1010-GFD-4001-P0000- General Fund
$2,500 GL: 43100-1010-GFD-4003-P0000- General Fund
$15,000 GL: 43110-5800-GFD-4005-P0000- Fire Communications Fund
ENVIRONMENTAL REVIEW (CEQA/NEPA)
N/A
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES TO STAFF RECOMMENDATION
1) The City Council may not approve the request to amend the PSA with NASI to extend the contract, resulting in delayed hiring processes and increased overtime for vacancies.
2) The City Council may consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Submitted by:
Jeffrey Brooks, Acting Fire Chief
Prepared by:
David An, Battalion Chief
Brian Murphy, Deputy Fire Chief
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
GFD - NASI Amendment No.1 - Final