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25-87787
CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Award of Construction Contract for the West Glendale Americans with Disabilities Act (ADA) Curb Ramp Installation and Sidewalk Repair Program Phase 1. 1) Motion awarding a construction contract to Kalban, Inc. in the amount of $3,817,486, approving a 10 percent contract contingency in the amount of $381,749 and authorizing the City Manager or a designee to execute the contract.
2) Resolution of appropriation to appropriate funds in the amount of $4,390,109 for the West Glendale ADA Curb Ramp Installation and Sidewalk Repair Program Phase 1.
COUNCIL ACTION
Item Type: Consent Calendar
Approved for May 6, 2025 calendar
EXECUTIVE SUMMARY
The West Glendale ADA Curb Ramp Installation and Sidewalk Repair Program Phase 1 will repair damaged sidewalk and other infrastructure improving safety and accessibility in the city. On March 18, 2025, eight bids were received for the West Glendale ADA Curb Ramp Installation and Sidewalk Repair Program Phase 1, and after a thorough review, staff found Kalban, Inc.’s bid to be a responsive bid from a responsible bidder.
Additionally, a resolution of appropriation is needed to appropriate funds from the San Fernando Corridor Tax Share Fund to fund this project.
RECOMMENDATION
Approve the motion authorizing a construction contract with Kalban, Inc. for the West Glendale ADA Curb Ramp Installation and Sidewalk Repair Program Phase 1, in the amount of $3,817,486 plus a 10 percent contingency of $381,749; and approve the resolution of appropriation to appropriate funds in the amount of $4,390,109 from the San Fernando Corridor Tax Share Fund for the project.
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ANALYSIS
As part of the Public Works Department’s ongoing efforts to improve the condition of the city’s sidewalks, the plan and specification were prepared for the West Glendale ADA Curb Ramp Installation and Sidewalk Repair Program Phase 1.
The locations for the improvements are Maintenance Districts 4, 8, 9, 10, and 11.
The project scope of work includes the following:
•Selective removal, repair, and reconstruction of approximately 12,000 linear feet of damaged and/or new curbs and gutters, and 110,000 square feet of sidewalks, driveways, cross gutters, and alley aprons;
•Selective removal, repair, and reconstruction of approximately 16,000 square feet of damaged asphalt concrete pavements;
•Installation of 26 new ADA compliant curb ramps where none existed and reconstruction of existing ramps to meet current ADA standards.
On February 11, 2025, the City Council adopted the project plan and specification and authorized the city clerk to advertise the project for bids. The project was advertised in the Glendale Independent, the city’s website, as well as various online platforms.
On March 18, 2025, the city received eight bids from contractors as follows:
1. Kalban Inc. $3,817,486.25
2. Vart Construction, Inc. $4,800,862.00
3. CT&T Concrete Paving, Inc. $4,824,107.39
4. Environmental Construction, Inc. $5,573,316.70
5. Toro Enterprises, Inc. $5,660,184.05
6. Palp Inc. $5,964,735.50
7. FEC, Inc. $6,546,523.50
8. Los Angeles Engineering, Inc. $7,665,970.00
Upon review of the bid documents, staff finds the bid of Kalban, Inc. to be the lowest responsive bid from a responsible bidder. The bid of Kalban, inc. in the amount of $3,817,486.25 is approximately 30% lower than the Engineer’s Estimate of $5,600,000.
In addition, staff recommends a reserve for contingencies in the amount of $381,749 or 10 percent of the bid amount. The contingency is intended to address any incidental work or unforeseen field conditions that could be encountered during construction.
Furthermore, staff has budgeted approximately five percent of the construction contract amount, or $190,874 for construction management and engineering support services such as project management, project engineering, construction inspection, and quality assurance and control.
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West Glendale ADA Curb Ramp Installation and Sidewalk Repair Program Phase 1
Construction Bid $ 3,817,486
10% Contract Contingency $ 381,749
5% Construction Management & Engineering Support $ 190,874 Total Construction Cost $ 4,390,109
The State of California Contractor’s State License Board website confirms that the license of Kalban, Inc. is current, active, and in good standing. Additionally, staff contacted the references provided by Kalban, Inc. and found they had satisfactorily completed their projects.
The construction of this project is anticipated to begin in July 2025 and is scheduled for completion by December 2025.
STAKEHOLDERS/OUTREACH
As a result of this project the public will gain improved accessibility and walkability throughout the project neighborhoods and improved safety for all users.
The contractor will be responsible for distributing two distinct door hangers to the affected addresses. One set of door hangers will be provided two weeks prior to the start of any construction activity within the project area, while the second set will be distributed three days before construction begins.
Furthermore, outreach on this project continues to occur through social media and a dedicated project website that is hosted through the City of Glendale domain. The website familiarizes the public with the project and to the project team, explains the scope of work and project locations, and provides the public with staff contact information for questions, discussion, and/or input.
FISCAL IMPACT
The construction of the West Glendale ADA Curb Ramp Installation and Sidewalk Repair Program Phase 1 will cost $4,390,109, which was not included in the FY 2024- 25 budget. Therefore, staff is requesting an appropriation of $4,390,109 from the San Fernando Corridor Tax Share Fund. The appropriation request is outlined below:
Requesting Appropriation
Amount From (Account
String) To (Account String) Funding Source
$4,390,109 GL: 24223-4100-
CDD-0000
GL:52100-4100-CDD-
0020-P0000
PL:PWD01340AN
San Fernando
Corridor Tax
Share Fund
The San Fernando Corridor Tax Share Fund is designated for improvements to San Fernando Road and its surrounding streets. This project qualifies for funding under this program as the proposed streets are located in the eligible area. {{section.number}}d4
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ENVIRONMENTAL REVIEW (CEQA/NEPA)
The Project is categorically exempt from environmental review because of CEQA Guidelines §§ 15301.
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES TO STAFF RECOMMENDATION
1) Do not approve the motion authoring a construction contract and resolution of appropriation for the West Glendale ADA Curb Ramp Installation and Sidewalk Repair Program Phase 1. Doing so, however, will not improve the condition of the city’s sidewalks.
2) The City Council may consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Submitted by:
Daniel Hernandez, Director of Public Works
Prepared by:
Huang Zheng, P.E., Civil Engineer II
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map