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8 RESOLUTION NO. ___________
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,
DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE CITY
MANAGER, OR HIS DESIGNEE, TO EXECUTE A CONTRACT CHANGE ORDER TO CONSTRUCTION CONTRACT 8002286, WITH DORADO DESIGN AND
CONSTRUCTION, INC. (DORADO) INCREASING THE AMOUNT BY $418,000 FOR THE FREMONT PARK RENOVATION PROJECT, SPECIFICATION NO. 3624R.
WHEREAS, on October 8, 2019, the Council adopted Resolution No. 19-135, adopting plans and specification for the Fremont Park Renovation Project, Specification No. 3624; and
WHEREAS, the Project was re-advertised following revision of the specifications to Specification No. 3624R to require Shaw artificial turf materials and include a bid alternate for a 2,400 square foot, minimum 30,000-watt parking canopy photovoltaic system in the parking area; and
WHEREAS, on January 11, 2023, the City received five bids and a detailed review of the all the bids received revealed that all bids were non-responsive, including that of the apparent low bidder; and
WHEREAS, on March 7, 2023, the Council rejected all the bids for their non- responsiveness, adopted a Resolution dispensing with competitive bidding and authorized the Director of Public Works or a designee to negotiate with one or more bidders that submitted bids in order to make a recommendation for award of a construction contract; and
WHEREAS, the Director of Public Works negotiated with the two lowest bidders that met the minimum qualifications for the Project and made a recommendation to the Glendale City Council for award of a construction contract to Dorado; and WHEREAS, on August 8, 2023, City Council authorized a construction contract with Dorado in the amount of $21,750,220 plus a contingency amount of 10%; and WHEREAS, during the construction phase or the project, the project team observed that two key elements, previously highlighted by Council, were not included as part of the the project scope including shade canopies over the playgrounds and the extended height fencing around the perimeter of the soccer field, and
WHEREAS, both elements provide functional benefit and greatly improve the safety of the park and the cost of the structural 24-foot-tall fencing around the soccer field totals $398,703.92, and the shade canopies over the two playground areas is $272,906.04, and WHEREAS, the project team originally tried revise the project scope to include these two elements within the allotted contingency for the project, however, due to the size of the 1 4
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8 park and numerous other challenges encountered from ground-breaking to near completion, the contingency amount is not sufficient to absorb the entire cost of these two major improvements; and
WHEREAS, the implementation of the two elements inadvertently will require an increase to the contract in the amount of $418,000; and
WHEREAS, Glendale City Charter, Article VI, Sec. 9 provides an exemption to competitive bidding where the Council determines it is in the best interest of the city to dispense with competitive bidding.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
1. The foregoing facts are deemed to be true and correct, and are a basis for rejecting the bids.
2. The Council hereby:
A. Dispenses with competitive bidding and authorizes the City Manager or his designee to execute a contract change order to Construction Contract No. 8002286 – subject to approval to form by the City Attorney – with Dorado, increasing the contract amount by $418,000, and approving an additional 10% contingency of $41,800.
B. The additional scope of work shall include the addition of a shade structure over the playground and a 20-foot-high fence around the soccer field for the Fremont Park Renovation Project.
Adopted this _____________ day of __________________________, 2025 ___________________________________
Mayor
ATTEST:
______________________________
City Clerk
STATE OF CALIFORNIA )
) SS
COUNTY OF LOS ANGELES )
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8 I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, do certify that the foregoing Resolution No. __________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the ________ day of __________________, 2025, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
_______________________________
City Clerk
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