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CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Award of a Professional Services Agreement (PSA) to Harper & Associates Engineering, Inc. for Water Storage Facility Rehabilitation Projects.
1. Motion authorizing the City Manager, or his designee, to execute a three- year Professional Services Agreement (PSA) with Harper & Associates Engineering, Inc., to act on behalf of the City as Owner’s Engineers specializing in the design and oversight of City water storage facility rehabilitation projects for a total not-to-exceed amount of $450,000.
COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 24, 2025 calendar
EXECUTIVE SUMMARY
The Request for Proposal (RFP) process for the Design, Project Management, Construction Management and Inspection Services for Potable and Recycled Water Storage Facilities Rehabilitation Projects FY 25-28 has concluded. Glendale Water & Power (GWP) recommends awarding a three-year Professional Services Agreement (PSA) to Harper & Associates Engineering, Inc., to act on behalf of the City as Owner’s Engineers specializing in the design and oversight of City water storage facility rehabilitation projects for a total not-to-exceed amount of $450,000.
RECOMMENDATION
Authorize the City Manager to execute a three-year PSA with Harper & Associates Engineering, Inc., to act on behalf of the City as Owner’s Engineers specializing in the design and oversight of City water storage facility rehabilitation projects for a total not- to-exceed amount of $450,000 for fiscal years 2025-26, 2026-27, and 2027-28.
ANALYSIS
GWP provides water services to over 200,000 residents and businesses in the City.
The Water Engineering Division plans, designs, and oversees the delivery of the Capital Improvement Program (CIP). Additionally, the Division provides planning and support services to the Water Operations, Water Construction and Metering Sections. The Division also provides customer and developer assistance for water service planning.
One of the ongoing CIPs is the systematic rehabilitation of the City’s water storage facilities. To facilitate completion of specialized projects like storage facility rehabilitation or replacement, the Water Engineering Division utilizes specialized consulting services like the services provided by Harper & Associates Engineering, Inc. 24b
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Work will be retained on a per project/task basis. For each project, GWP staff will solicit a cost proposal. Since only one firm will be contracted, no competitive selection will take place. Instead, staff will review each proposal to ensure the scope, cost, and schedule are appropriate for the work involved before authorizing the task.
Planned projects that will need assistance completing in fiscal year 2025-2026 include:
Emerald Isle 1850 Water Tank Rehabilitation Project
Cooks Canyon Water Tank Rehabilitation Project
On April 9, 2025, GWP solicitated proposals by issuing a Request for Proposals (RFP) containing detailed instructions on the requested services, the desired qualifications and experience, and a section specifying how the proposals should be submitted and what information to provide. The RFP also indicated that the proposals would be reviewed and ranked prior to award, the proposers were given a time window to submit questions for clarification noting that all questions and answers would be supplied to each proposer. The solicitation was made to thirty-three qualified consulting firms. The criteria and basis of selection of the Owner’s Engineer were as follows:
Completeness of Proposal 5%
Understanding of Needs and Activities of the Scope 10% Qualifications, Capabilities, and Experience of Key Personnel 30% Technical Approach and Methodology 15%
Rate Schedule 30%
References 10%
Total 100%
On May 2, 2025, the due date for proposal submission, only Harper & Associates Engineering, Inc. submitted a proposal. The RFP was publicly advertised on the Bidnet Direct and was also shared with relevant industry contacts to ensure broad outreach.
For the proposal evaluation, two engineers and one field superintendent from the Water Engineering Division independently reviewed and ranked the proposal based on the weighted evaluation criteria outline in the RFP. Following this process, GWP staff recommends awarding the PSA to Harper & Associates Engineering, Inc., as they were the sole respondent to the RFP. Harper & Associates Engineering, Inc. has previously served as the City’s Owner’s Engineer’s and has consistently demonstrated a strong understanding of project requirements, timely responsiveness, and high-quality service delivery. Their continued involvement will ensure reliable support, project continuity, and proven expertise tailored to the City’s water infrastructure needs.
STAKEHOLDERS/OUTREACH
Not applicable.
FISCAL IMPACT
The cost of the PSA for Water Storage Facility Rehabilitation Projects over a three year period is $450,000, of which $150,000 is for the first year. The services will be provided on an “as needed” basis for various capital improvement projects. 34b
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Funding for these services are incorporated as part of the WS Tank Rehabilitation Program. These agreements are set to begin in Fiscal Year 2025-26, and funding has been requested as part of the proposed FY 2025-26 budget. Funding for future years will be requested through the annual budget process.
Proposed FY 2025-26 Appropriation
Amount Account String Funding Source
$150,000 43110-5920-GWP-4700-P0000 Water Works Fund (5920)
ENVIRONMENTAL REVIEW (CEQA/NEPA)
Not applicable. The action herein is not a project as defined under the California Environmental Quality Act (CEQA) and as such not subject to CEQA.
CAMPAIGN DISCLOSURE
In accordance with the City Campaign Finance Ordinance No. 5744, the following are the names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than ten percent interest in the company proposed of contract in this agenda item report:
Officers of Harper & Associates Engineering, Inc.:
Ownership Interest in more than ten percent (10%) in Harper & Associates Engineering, Inc.:
Full Name Title Business City State Zip
Andre Harper Director,
CEO
1240 E. Ontario Ave., Ste. 102 Corona CA 92881
Krista Harper Director,
COO
1240 E. Ontario Ave., Ste. 102 Corona CA 92881
Full Name Title Business City State Zip
Andre Harper Director,
CEO
1240 E. Ontario Ave., Ste. 102 Corona CA 92881
Krista Harper Director,
COO
1240 E. Ontario Ave., Ste. 102 Corona CA 92881
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ALTERNATIVES TO STAFF RECOMMENDATION
1) Choose not to award the contract as requested herein, thus requiring staff to prepare separate requests for proposals for each project/task, delaying completion of the storage facility rehabilitation program and potentially increasing the cost per project.
2) Consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Submitted by:
Scott K. Mellon, P.E., Acting General Manager - Glendale Water and Power Prepared by:
Chisom Obegolu, Assistant General Manager - Water
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
None.