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CITY OF GLENDALE, CALIFORNIA
REPORT TO THE JOINT MEETING: GLENDALE CITY COUNCIL AND
GLENDALE HOUSING AUTHORITY
AGENDA ITEM
Report: Approval to Establish a Full-Time Permanent Unclassified Housing Analyst Position (Non-General Funded) in the Housing Development and Preservation Section of Community Development Department.
1. Housing Authority Motion Authorizing Executive Director to establish one (1) full-time permanent unclassified Housing Analyst position (Non-General Funded) within the Housing Development and Preservation Section;
2. City Council Resolution of Appropriation in the Amount of $98,891 to fund the Housing Analyst position.
COUNCIL ACTION
Item Type: Action Item
Approved for October 21, 2025 calendar
EXECUTIVE SUMMARY
The Housing Development and Preservation (HDP) Section of Community Development Department’s Housing Division requests approval to establish one full-time permanent unclassified Housing Analyst position dedicated to compliance monitoring and administration of the City’s affordable housing portfolio. This position will not be funded by the General Fund, rather by special housing funds through HOME, LMIHAF, and PLHA.
Since 2019, the Housing Authority’s affordable housing portfolio has grown by more than 2,000 units. The position will provide the technical expertise and capacity required to ensure full compliance with state and federal housing regulations, timely responses to tenant and property management inquiries, and oversight of annual financial and compliance audits.
RECOMMENDATION
It is recommended that the Housing Authority and City Council jointly:
1. Approve the establishment of one (1) full-time permanent unclassified Housing Analyst position (Non-General Funded) within the Housing Development and 12 25-88514
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Preservation Section of the Housing Division; and
2. Adopt a Resolution of Appropriation in the amount of $98,891 to support this position.
ANALYSIS
HDP is responsible for administering the City’s affordable housing portfolio. Its portfolio includes rental units, first-time homebuyer and rehabilitation loans funded through a combination of federal, state, and local programs. Funding sources include the HOME Investment Partnerships Program (HOME), the Low and Moderate Income Housing Asset Fund (LMIHAF), and the Permanent Local Housing Allocation (PLHA) program.
The portfolio also includes density bonus units, regulated under the State of California’s Density Bonus Law, and workforce housing units. Each of these programs carries distinct compliance, monitoring, and reporting requirements that must be met annually to maintain eligibility and avoid potential federal or state audit findings.
Background
In 2011, HDP was operating with a full staff that included 2 supervisory staff members, 3 Administrative Analysts, 1 Administrative Associate, and 1 support staff. 2 Analysts administered the City’s Housing Rehabilitation Programs, another analyst conducted monitoring of approximately 1,200 affordable rental units, first time homebuyer loans, and single-family housing rehabilitation loans. The Associate ran the City’s First Time Homebuyer program.
Then, as a result of the dissolution of Redevelopment Agencies statewide, all of HDP’s programs were shut down and staff was reduced to one Analyst along with supervisory staff.
The Analyst who remained assumed monitoring duties. In 2019, with the retirement of a supervisory staff member, the analyst took on all of the responsibilities of the Housing Coordinator position and due to a lack of staffing, much of the monitoring work was put on hold. At the time, the Housing Authority’s affordable housing portfolio had increased to approximately 1,400 rental units, first-time home buyer loans, and single-family housing rehabilitation loans.
Current Conditions
Since 2019, the Housing Authority’s affordable housing portfolio has increased significantly by over 2000 housing units. To keep up with the increased workload, HDP had briefly benefited from the temporary reassignment of an analyst from the Section 8 program, but that position was returned to Section 8 upon the incumbent’s departure.
Since then, hourly staffing has been used intermittently to fill the gap. However, temporary staffing solutions have not provided sustainable relief. While the section has occasionally utilized hourly or reassigned staff from other programs, these assignments 13 25-88514
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have been short-term and lack the continuity and expertise necessary for technical compliance monitoring. Federal and state housing programs require consistent recordkeeping, follow-up inspections, and analytical review of financial performance, which demand a skilled, full-time analyst position. Due to the workload and pay, HDP has not been able to maintain a consistent staff member for this critical role.
The Housing Analyst position is responsible for conducting annual monitoring of all of the Housing Authority’s affordable housing portfolio. This includes reviewing annual financial audits to ensure that the projects are financially sound, reviewing tenant income and rents to ensure that the projects remain in compliance with federal and state funding regulations, reviewing annual rent increases, and responding to a variety of tenant and property management inquiries/complaints.
Request
Given the substantial growth of the Housing Authority’s affordable housing portfolio and the critical need for consistent, skilled monitoring and administration, we respectfully request the approval and funding of one full-time permanent unclassified Housing Analyst position for Compliance Monitoring within the HDP section of the Housing Division.
This position will ensure:
Improved compliance oversight and responsiveness
Reduced risk of audit findings
Reduced risk of negative consequences from financially troubled housing developments
Timely response to tenant and property management inquiries The position will not impact the General Fund, and will be funded with a combination of HOME, LMIHAF and PLHA funds in the following amounts:
40% HOME (Fund 2030)
40% LMIHAF (Fund 2130)
20% PLHA (Fund 2280)
Adding this position to the section will ensure stronger compliance, improved responsiveness, reduced audit risk, and timely reporting to federal and state agencies. 14 25-88514
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STAKEHOLDERS/OUTREACH
No public outreach is required for the creation of a staff position. Internal review and coordination have been conducted with the City’s Finance Department.
FISCAL IMPACT
The cost of the Housing Analyst position, including salary and benefits, is estimated at $98,891 for the remainder of FY 2025-26, which was not included in the FY 2025-26 budget. The appropriation request is outlined below.
Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$39,556 31240-2030-CDD-
0020-P0000
PL: G65002
41100-2030-CDD-
0020-P0000
PL: G65002
Home Grant Fund
$39,556 24214-2130-CDD-
0020-P0000
41100-2130-CDD-
0020-P0000
G65004
Low&Mod Income
Housing Asset
Fund
$19,779 32610-2280-CDD-
0020-P0000
CDD00998AG
41100-2280-CDD-
0020-P0000
CDD00998AG
Permanent Local
Housing
Allocation Fund
Department Cost Center Program
Community
Development
Projects
ENVIRONMENTAL REVIEW (CEQA/NEPA)
Staff has determined that this action is exempt from further environmental review under the California Environmental Quality Act (“CEQA”) pursuant to Title 14 of the California Code of Regulations (“CEQA Guidelines”) Section 15320 (changes in organization of local agencies). Moreover, the action is exempt under Section 15061(b)(3), as it will not allow for or promote physical changes in the environment and, therefore, it can be seen with certainty that there is no possibility that the action may have a significant effect on the environment. Further, the activity is arguably not a Project under CEQA and is therefore not subject to CEQA review pursuant to CEQA Guidelines, Sections 15378(a) & 15378(b)(4), because it does not have a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and because it constitutes creation of a government funding mechanism or governmental fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.
CAMPAIGN DISCLOSURE
N/A
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ALTERNATIVES TO STAFF RECOMMENDATION
1. Deny the position, continuing the workload gap and compliance risk.
2. Approve a limited-term position. This would provide short-term relief but not sustainable program support.
ADMINISTRATIVE ACTION
Submitted by:
Bradley Calvert, Director of Community Development
Prepared by:
Peter Zovak, Assistant Director of Community Development Michael Fortney, Deputy Director of Community Development/Housing Pamela Jackson, Housing Coordinator
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
None.