CITY OF GLENDALE
POLICE DEPARTMENT - CUSTODY BUREAU
REQUEST FOR PROPOSALS (RFP)
To: All Qualified Companies
Date: November 10, 2025
Subject: Notice inviting proposals for medical services in the City’s Jail _____________________________________________________________________ Due Date: By 3:00 p.m. on December 19, 2025
(RFPs received after this date and time will not be considered.) Submit responses to RFPs to:
Lt. Ernesto Gaxiola
Interim Jail Administrator
Glendale Police Department
131 North Isabel Street
Glendale, CA 91206
[email protected]
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
TABLE OF CONTENTS
I. Introduction ................................ ................................ ................................ ......................... 1 A. Summary ................................ ................................ ................................ ........................ 1 B. Assumptions/Definitions ................................ ................................ ................................ .. 1 C. About the City of Glendale and the City of Glendale Jail ................................ ................. 2 D. Project Overview ................................ ................................ ................................ ............ 2 E. Term of Service and Contract ................................ ................................ ......................... 4 F. Minimum Qualifications ................................ ................................ ................................ ... 4 G. Prevailing Wages ................................ ................................ ................................ ........... 5 H. Criminal Background Check ................................ ................................ .......................... 5 I. Compliance with the Prison Rape Elimination Act (PREA) Standards and Training ........ 5 J. Compliance with the Criminal Justice Information Services (CJIS) Security Policy ......... 5 K. City’s Representatives ................................ ................................ ................................ .... 5
II. RFP Process ................................ ................................ ................................ ........................ 6 A. Schedule of Events ................................ ................................ ................................ ......... 6 B. Proposal Submission and Deadline ................................ ................................ ................ 6 C. Inquiries and Responses; Interpretation or Correction of RFP ................................ ........ 7 D. Addenda ................................ ................................ ................................ ......................... 7
III. General Requirements ................................ ................................ ................................ ....... 7 A. Review of Request for Proposal (RFP) ................................ ................................ ........... 7 B. Proposer’s Representations in the Response ................................ ................................ . 7 C. Withdrawal, Cancellation, or Modification of a Proposal ................................ .................. 8 D. Proposal Preparation Expenses ................................ ................................ ...................... 9 E. Insurance ................................ ................................ ................................ ........................ 9 F. Proposer’s Indemnification of the City ................................ ................................ ............. 9
IV. Proposal ................................ ................................ ................................ ............................. 9 A. Using the Attached Proposal Forms. ................................ ................................ ............... 9 B. Qualifications ................................ ................................ ................................ ................ 10 C. Identifying Proprietary Information; Public Records Act ................................ ................. 10 D. Proposal Signature(s) ................................ ................................ ................................ ... 10
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
V. Method of Selection ................................ ................................ ................................ .......... 11 A. Basis for Award and Evaluation Criteria ................................ ................................ ........ 11 B. Selecting the Proposer ................................ ................................ ................................ .. 11 C. City’s Reservation of Rights ................................ ................................ .......................... 12
VI. Award of Contract ................................ ................................ ................................ ............ 12
VII. Exhibits ................................ ................................ ................................ ........................... 13 EXHIBIT 1 – Sample Contract ................................ ................................ ............................ 14 EXHIBIT 2 – Insurance Requirements ................................ ................................ ................ 38 EXHIBIT 3 – Evaluation Matrix ................................ ................................ ........................... 56 EXHIBIT 4 – Proposal Form ................................ ................................ ............................... 57 EXHIBIT 5 – Proposed Fees Form ................................ ................................ ..................... 91
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
1 I. Introduction
A. Summary
The City of Glendale/Glendale Police Department (CITY and/or GPD) is accepting proposals from qualified bidders to provide contractual medical services in the city jail, medical directive oversight and Narcan administration services. The City of Glendale is requesting services solely from companies that specialize in providing medical services that include but are not limited to the following:
1. Blood Draws
2. Pre-booking and medical screening examinations (in-person and/or via telehealth)
3. Treatment of minor injuries
4. Narcan Administration
5. Narcan education
6. Narcan Training
7. Medical director oversight and implementation assistance of related programs
8. Ability to respond to the Glendale Police Department’s Jail Facility in 30 minutes or less when dispatched.
B. Assumptions/Definitions
The following assumptions and definitions were used in preparing this RFP, and should be adopted by the Proposer:
• The term RFP refers to this Request for Proposals and all of its attachments, including any materials from the City and relevant third parties. • The term Proposal refers to the materials submitted by the Proposer in response to this RFP. • The term Proposer refers to the vendor.
• The term Project refers to the labor, materials, equipment, and services that this RFP describes.
• The term Work refers to the services required by, and reasonably inferable from the Contract, whether completed or partially completed, and includes all other labor, materials, equipment, and services provided or to be provided by the Proposer to fulfill the Proposer’s obligations. The Work may constitute the whole or a part of the Project.
• This RFP is based on the best available information. Information not in this document, and not said to be forthcoming, should be assumed to be unavailable.
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
2 C. About the City of Glendale and the City of Glendale Jail
The City of Glendale was incorporated as a Charter City in 1906 and has a population of approximately 200,000, making it the fourth largest city in Los Angeles County. Glendale is a full service city with 14 City Departments including: Public Works, Water & Power, Police, Fire, and Community Services and Parks.
The Glendale City Jail opened its fully automated podular jail facility on January 26, 2005. The Glendale City Jail is certified as a Type I Jail Facility.
A “Type 1 facility” refers ti a local detention center used to hold individuals for not more than 96 hours excluding holidays after booking. A Type I facility may also detain persons on court order either for their own safekeeping or sentenced to a city jail as an inmate worker, and may house inmate workers sentenced to the county jail provided such placement in the facility is made on a voluntary basis on the part of the inmate. As used in this section, an inmate worker is defined as a person assigned to perform designated tasks outside of his/her cell or dormitory, pursuant to the written policy of the facility, for a minimum of four hours each day on a five day scheduled work week.
D. Project Overview
(1) Medical Services
Vendor shall provide on-demand medical services by qualified personnel either in-person or via telehealth (where applicable). Medical personnel shall be available on-call, twenty- four (24) hours per day, seven (7) days per week. Medical services include legal specimen collection, Driving Under the Influence (“DUI”) blood draws, transporting and booking of blood for forensic analysis (in accordance with all legal requirements). Vendor shall conduct pre-booking and medical screening examinations, including with respect to mental health and communicable diseases and make appropriate determinations. Vendor shall perform forced blood draws in accordance with GPD polices and/or McNeely Warrants.
Vendor shall also perform treatment of minor injuries and conditions. Vendor shall ensure a response time to the Glendale Police Department of 30 minutes or less.
Vendor shall be available to assist with medical screening exams and blood draws at all DUI checkpoints/assignments established by GPD. Vendor shall be able to respond to field evidence collection requests such as a hospital and or scene or a fatal or pedestrian involved accident. Vendor shall be available for depositions, courtroom testimony and responding to subpoenas. Vendor shall have ability to perform telehealth arrestee pre-booking and inmate medical screening examinations. Preference of partnership with local hospital(s)l to help expedite delivery of services.
Vendor shall provide proposed pricing for the following work for the 2026-2027 fiscal year, including any annualized increases (See Exhibit 5).
• 40 Medical Clearances & 40 Blood Draws (Monthly)
• 45 Medical Clearances & 40 Blood Draws (Monthly)
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
3 • 50 Medical Clearances & 40 Blood Draws (Monthly)
• 55 Medical Clearances & 40 Blood Draws (Monthly)
• 60 Medical Clearances & 40 Blood Draws (Monthly)
• Pre-Booking and Medical Clearance Examination “Okay to Book” Overage • Evidentiary Blood Collection or Warrant Blood Draw Overage • In-Field Blood Draw without Medical Clearance
• In-Field Blood Draw with Medical Clearance
• Communicable Disease Exposure Testing and Counseling
• Cancellation Charge
• Maximum Standby Hourly Rate
• Testimony Maximum Hourly Rate
• DUI Checkpoint / Saturation Patrol
(2) Nasal Narcan Program Management
Vendor shall perform the following services in connection with the Nasal Naloxone (Narcan) Administration Program including:
• Medical Director oversight for Nasal Naloxone (Narcan) administration • Executed Standing order for Medication Administration • Nasal Naloxone (Narcan) Education
• Nasal Naloxone (Narcan) Training – The use of Naloxone via a nasal injector is relatively simple and generally not dangerous or difficult.
Vendor shall create a comprehensive curriculum in accordance with the manufacturer’s suggested training recommendation, for a 1 -2 hour training course to be required for all officers who will deploy with Naloxone kits. The course shall include the following: Course of Instruction, Demonstrations, Brief competency skills and demonstrative examination. • Nasal Naloxone (Narcan) Program Oversight and Implementation • Nasal Naloxone (Narcan) Customized Policy Implementation • Mandatory reporting of usage to EMS Agency
• QA-QI reporting quarterly to EMS Agency
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
4 Vendor shall serve as the CITY’s Program Coordinator. The Program Coordinator will be responsible for reporting requirements.
(3) Compliance
Vendor shall comply with all applicable federal, state and local laws, rules and regulations in performing the services contemplated in this RFP. Any services that constitute the practice of medicine under California law shall be provided by physician(s) or physician’s assistants licensed to practice medicine in the State of California (and with respect to physicians’ assistants, under the supervision of a medical doctor).
(4) Equipment Requirements
Vendor shall, at its own costs and expense, provide all equipment that may be required for performance of the services required by this RFP.
(5) Vendor/Employee Quailfications
Vendor shall ensure that all employees assigned to this program shall be a phlebotomist, registered nurse, nurse practitioner or equivalent.
(6) Transportation Requirements
Vendor shall provide their own transportation at all times.
(7) Hours of Operation
Vendor shall be available to respond to calls twenty-four (24) hours per day, seven (7) days per week, including holidays.
(8) Invoices
Vendor shall submit statements of service charges to be paid by the CITY on a monthly basis, in a format approved by the GPD. Each invoice shall detail, with specificity, the services for which the City is being charged in the prior month.
E. Term of Service and Contract
The Project described in this RFP and in the proposed Contract are for a period of one year, beginning on July 1, 2026, and ending on June 30, 2027. At its option, the City may extend the contract for up to five additional years (in one (1) year intervals). A proposed contract is attached as Exhibit 1 (“Sample Contract”).
F. Minimum Qualifications
A proposer may be rejected as non-responsive if the Proposal fails to document that the Proposer meets the essential requirements for qualification. As part of the Proposer’s Qualifications Statement, each Proposal must provide satisfactory evidence that:
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
5 Proposer satisfactorily completed:
1. At least one (1) public jail contract within five (5) years prior to the Proposal Deadline:
a. In California; and
b. Comparable in scope and scale to this Project; and
c. Having a dollar value equal to or in excess of the Proposal submitted for this Project
G. Prevailing Wages
This Project is subject to the provisions of California Labor Code Sections 1720 and 1720.2. The successful Proposer shall not pay less than the minimum prevailing rate of per diem wages for each type of worker needed to perform the Work.
H. Criminal Background Check
The successful Proposer shall comply with a Fingerprint-supported Criminal Record Check.
Fingerprint-supported criminal record checks will be conducted annually for each person who works on this project. The City will make a suitability decision on each individual based upon the results of these checks.
I. Compliance with the Prison Rape Elimination Act (PREA) Standards and Training
In accordance with the National Standards to Prevent, Detect, and Respond to Prison Rape (also known as the Prison Rape Elimination Act or PREA standards), all jails must train volunteers and contractors who have contact with inmates on their responsibilities under the agency’s sexual abuse and sexual harassment prevention, detection, and response policies and procedures (§115.32 Volunteer and contractor training). According to the PREA standards, a contractor is defined as a person who provides services on a recurring basis pursuant to a contractual agreement with the agency.
J. Compliance with the Criminal Justice Information Services (CJIS) Security Policy
If required by law, the successful Proposer shall comply with The Federal Bureau of Investigation Criminal Justice Information Services (CJIS) Security Policy in the performance of the services and work called for under this RFP. The successful Proposer shall complete the CJIS Security and Awareness Training and submit proof of compliance to City within 30 (thirty) days of Proposer’s execution of an Agreement.
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
6 K. City’s Representatives
Lt. Ernesto Gaxiola, Interim Jail Administrator, is the Project Manager in charge of this RFP. The executive in charge of the process is Chief of Police Manuel Cid.
II. RFP Process
A. Schedule of Events
The following is the City’s anticipated schedule for the selection of the most qualified vendor:
Event Date
Issuance of Request for Proposals November 10, 2025
Deadline for Written Questions November 24, 2025
Deadline for submitting responses to RFP December 19, 2025 by 3:00 p.m.
City staff review of Proposal responses January 5- January 8, 2026
Possible Interview with top Proposer(s) January 20-January 22, 2026
City staff recommendation of Proposer / Contract Award (City Council Approval)
January 29, 2026/
February 24, 2026
Signed Contract and Insurance Due March 31, 2026
Project Commencement July 1, 2026
The City of Glendale reserves the right to revise any of the dates shown above by written notice.
B. Proposal Submission and Deadline
The distribution of the RFP in no way represents the City’s acceptance of a Proposer’s qualifications, reputation, or ability to perform the Work.
A Proposal must be in writing, and must be delivered by mail, in person or electronically by 3:00 p.m. on December 19, 2025. Late RFPs will be rejected.
Mailing Address
Glendale Police Department
131 North Isabel Street
Glendale, California 91206-4310
Attention: Lt. Ernesto Gaxiola, Interim Jail Administrator
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
7 *If mailed or hand delivered, an original and three (3) copies are required.
Email Address
C. Inquiries and Responses; Interpretation or Correction of RFP If a Proposer has any questions about this RFP, the proposed Contract, or the scope of the Work― or if a Proposer finds any error, inconsistency, or ambiguity in the RFP, or the proposed Contract, or both― the Proposer must make a “Request for Clarification” before submitting its Proposal.
The Proposer must submit a Request for Clarification to : Lt. Ernesto Gaxiola Interim Jail Administrator, via email at: [email protected].
The City must receive the Request for Clarification on or before 3:00 p.m. November 24, 2025.
If necessary, the City will make clarifications, interpretations, corrections, or changes to the RFP, or the proposed Contract, or both, in writing by issuing Addenda, as described in Section D of this RFP. A Proposer must not rely upon, and the City is not bound by, purported clarifications, interpretations, corrections, or changes to the RFP and the proposed Contract, that are made verbally or in a manner other than a written advisory from the City.
D. Addenda
The City will issue Addenda in writing only. The City will make reasonable efforts to email Addenda to all Proposers whom the City knows have received the RFP and have provided an email address for receipt of Addenda. The City cannot guarantee that all P roposers will receive all Addenda.
III. General Requirements
A. Review of RFP
Before submitting an RFP Response, the Proposer must thoroughly examine the RFP, make all necessary investigations and inquiries, and understand the Work that the City requires. Submission of a Proposal will be conclusive evidence that the Proposer has investigated and is satisfied about the Work to be performed and materials to be furnished, the difficulties to be encountered, and the requirements of the Contract Documents.
B. Proposer’s Representations in the Response
By submitting a Proposal, a Proposer represents that:
1. The RFP is sufficient in scope and detail to indicate and convey reasonable understanding of all requirements, terms, and conditions for performance of the Work required in this Project;
2. The Proposer has exercised all necessary due diligence in making investigations and inquiries as needed;
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
8 3. The Proposer is fully familiar with — and has fully considered — all facts, conditions, circumstances, and matters that may affect, in any way, the Proposer’s services or costs;
4. If the Proposer is awarded the Contract, the Proposer will not make a claim against City based upon ignorance of local conditions or misunderstanding of any of the Contract’s provisions. If the conditions turn out otherwise than what the Proposer anticipated, the Proposer agrees to assume all risks incident to it;
5. The Proposal includes all costs necessary to complete the Work;
6. The Proposal is an irrevocable offer for a period of at least ninety (90) calendar days following City’s opening of all Proposals; and
7. The Proposer is, and will be, in compliance with the RFP’s requirements, terms, and conditions.
C. Withdrawal, Cancellation, or Modification of a Proposal
Before the Proposal Deadline, a Proposer may withdraw and then modify a Proposal, by giving written notice, signed by the Proposer. A withdrawal request must be delivered to: Lt. Ernesto Gaxiola, Interim Jail Administrator ,131 N. Isabel St. , Glendale, CA 91206, [email protected].
For a withdrawal to become effective, the City must receive the Proposer’s request for withdrawal before the Proposal Deadline. The City will not accept or consider a Proposer’s verbal request for modification or withdrawal of a Proposal.
If a Proposer withdraws its Proposal, the withdrawal will not prejudice the Proposer’s right to submit a new Proposal, if the new Proposal is submitted: (a) in accordance with the RFP’s requirements, and (b) before the Proposal Deadline.
After the Proposal Deadline, a Proposer must not withdraw, cancel, or modify its Proposal for a period of at least ninety (90) calendar days following the Proposals’ opening on January 5, 2026, subject to the exception described in the next paragraph below. The City may extend the 90 day period upon the City’s written request and upon the affected Proposers’ written approval.
The City may allow a Proposer to withdraw or cancel a Proposal after the opening of the Proposals, if the Proposer establishes, to the City’s satisfaction, that all of the following circumstances exist:
1. The Proposer made a mistake in its Proposal;
2. Within five (5) days after the Proposal’s opening, the City receives from the Proposer written notice of the mistake, and the notice specifies in detail how the mistake occurred;
3. The mistake made the Proposal materially different from what the Proposer had intended it to be; and
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
9 4. The mistake was made in filling out the Proposal and was not due to error in judgment, or carelessness in reading the RFP or the proposed Contract.
D. Proposal Preparation Expenses
Expenses for developing the RFP response are entirely the responsibility of the Proposer and are not chargeable to the City in any manner. The City is not liable for any pre-contractual expenses, which are defined as expenses incurred by Proposer in:
• Preparing its Proposal in response to this RFP.
• Negotiating with the City any matter related to the Proposal.
• Any other expense incurred by Proposer prior to the date of award of the Contract for this RFP.
E. Insurance
Specific insurance requirements are noted in Exhibit 2 (“Insurance Requirements”), and evidence of the insurance coverages will need to be in place before the start of the Work. A Proposer does not need to submit proof of insurance to submit a Proposal, but must be prepared to meet all City insurance requirements (with no additional cost to the City), if the Proposer is awarded a Contract
F. Proposer’s Indemnification of the City
At its expense, Proposer agrees to indemnify, defend, and hold harmless the City and its officers, agents, employees, and representatives from and against any and all liability, suits, actions, proceedings, judgments, claims, demands, liens, losses, damage s, costs, and expenses (including attorneys’ fees, litigation, arbitration, mediation, appeal expenses) if a dispute, lawsuit, or other proceeding arises out of any one or more of the following:
• Proposer’s submitting the Proposal;
• The City’s accepting Proposer’s Proposal; or
• The City’s awarding a Contract to Proposer in compliance with this RFP, or state, federal, or local laws.
IV. Proposal
A. Using The Attached Proposal Forms
“Proposal Form” is attached to this RFP. A Proposer must submit its Proposal only on those forms. The Proposer must fill in the blanks on the Proposal Forms using Word or a PDF form filler.
The Proposer must respond to the Proposal Forms’ questions with all applicable information, in order for the City to consider the Proposal as “responsive.” If a Pr oposer fails to provide the information that the forms require, fails to return all of the forms, or fails to submit the required attachments, the City may treat the Proposal as “non-responsive.”
The Proposer must place initials next to all interlineations, alterations, and erasures on the Proposal Forms.
The Proposer must not modify or qualify the Proposal Forms in any manner. Unauthorized conditions, exemptions, limitations, or provisions attached to a Proposal will render it informal and
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
10 may cause its rejection.
B. Qualifications
The Proposer must establish the competence, experience, expertise, skill, equipment, personnel, financial wherewithal, and other resources necessary to perform the Work in a professional, ethical, dependable, and competent manner.
C. Identifying Proprietary Information; Public Records Act
A Proposer must identify and list all copyrighted material, trade secrets, or other proprietary information (“protectable documents”) that the Proposer included in its Proposal which Proposer believes should be exempt from disclosure under California’s Public Records Act, Governm ent Code Section 7923.000, et seq.
By listing the documents, the Proposer agrees to indemnify, defend, and hold harmless the City and its officers, agents, employees, and representatives from and against any action, claim, lawsuit, or proceeding, including costs and expenses, arising out of or connected with the City’s refusal to disclose the protectable documents to any party making a request for identifying those items.CITY will not withhold documents listed by Proposer if CITY concludes said documents are not subject to an exemption.
The City will treat any Proposer, who fails to identify documents that the Proposer believes should be exempt from disclosure, as having waived its right to an exemption from disclosure, as the Public Records Act provides.
All Proposals and other material submitted become the property of the City and may be returned only at the City’s option. The City reserves the right to use any ideas presented in any response to the RFP. Selection or rejection of the Proposal does not affect this right.
D. Proposal Signature(s)
The person or persons legally authorized to bind the Proposer to the RFP must sign the Proposal in ink. The individuals signing the Proposal must represent that they are authorized to bind the Proposer’s legal entity.
• A corporation must execute the Proposal by its duly authorized officer(s) in accordance with its corporate bylaws.
• A partnership must execute the Proposal by all of its partners. After each signature, each partner must list a residential address or the Proposer’s address, either of which must include the state, zip code, and telephone number.
• If the Proposer is a joint venture consisting of a combination of any of the above entities, each entity in the joint venture must sign the Proposal.
• An individual signing a Proposal as an agent of another or others must attach to the Proposal evidence of that person’s legal authority to sign on behalf of another or others.
V. Method of Selection
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
11 All Proposals received on time will be reviewed beginning on January 5, 2026. Proposals will first be reviewed to ensure compliance with the terms of this RFP. Non-compliant or non-responsive Proposals may be rejected. The City will then evaluate the Proposals in accordance with the criteria listed below.
A. Basis for Award and Evaluation Criteria
Evaluation of a Proposal will be based on a competitive selection process. Technical merit, experience, references, demonstrated successes, and the proposed fee will be considered in the selection process. CITY reserves the right to award the Contract not necessarily to a Proposer with the lowest cost proposal, but to a Proposer who will provide the best overall match to the RFP requirements and who best serves the City’s interests.
Description Weight
Experience with similar scope of work,
including with one comparable jail in the last
five (5) years. Quality and history of
satisfactory service and performance rated as
follows based on information provided in
Proposal, interview and/or reference checks.
40 points
Nature and extent of services provided,
including services set forth in RFP, any
additional services, and demonstrated
response times.
30 Points
Fee Structure (Cost) including overall cost and
business value to the City and easibility and
probable effectiveness of Proposer’s approach
to cost containment.
30 Points
The City may investigate the qualifications of any Proposer under consideration, require confirmation of information furnished by the Proposer, and require additional information or evidence of qualifications to provide the Work described in this RFP.
B. Selecting the Proposer
An Evaluation Committee comprised of CITY representatives will evaluate each RFP submission.
A recommendation will be made to the Police Chief, who in turn will make a recommendation to the City Council, which may select a Proposer.
The City Council must approve an award of a Contract to the successful Proposer and no rights or obligations begin under an award until the approval is secured and a Contract has been duly signed by all parties.
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
12 C. City’s Reservation of Rights
This RFP and the proposal evaluation process do not:
• Obligate the City to accept or select any Proposal;
• Constitute an agreement by the City that it will actually enter into any contract with any Proposer.
When it best serves the City’s interests, the City may do any one or more of the following:
• Reject any Proposal or all Proposals at its sole discretion. • Extend the deadline for accepting Proposals.
• Accelerate the pace of the RFP process if only one or a handful of Proposals are received. • Waive any or all information, defects, irregularities, or informalities in a Proposal. • Accept amendments to Proposals after the Proposal Deadline. • Amend, revise, or change the RFP’s evaluation or selection criteria. • Cancel, withdraw, amend, revise, change, or negotiate the terms of this RFP, the proposed Contract, or both.
• Reissue a Request for Proposals.
• Conduct oral interviews.
• Examine financial records of Proposer to the extent necessary to ensure financial stability. • Make a partial award.
• Negotiate with one or more Proposers.
• Award contracts to one or more Proposers.
• Require a best and final offer from one or more Proposers.
VI. Award of Contract
Once selected by the City Council, the selected Proposer must enter into a written Agreement following receipt of CITY’s “Notice of Intent to Award Contract,” which shall specify the anticipated “start date” for performing the Contract’s services. The RFP, or any part of it, and the Proposer’s responses, will be incorporated into and made a part of the Contract. A copy of the proposed Contract is provided as Exhibit 1.
By submitting a Proposal to the City in response to this RFP, each Proposer is deemed to have provided its approval to the Contract, accepting it without qualification. If a Proposer seeks limited modification of the Contract, then in the Proposal a Proposer must identify the proposed changes.
The City reserves the right to further negotiate the terms and conditions of the Contract. The Proposer whom the City Council selects must cooperate with the City in good faith to negotiate, sign, and deliver the final Contract. The City will draft the Co ntract and may require the selected Proposer to attend one or more Contract negotiation conferences to discuss possible:
• Revisions to the Contract’s service-related terms, conditions, requirements, specifications, or minimum performance standards, other than the insurance and the indemnity provisions; and
• Additions to the Contract, by the parties’ mutual agreement, or as a City Ordinance or Resolution, the City’s Charter or Municipal Code, or any other law may require.
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY JAIL
13 At any time, and for any reason, if contract negotiations with the selected Proposer fail to progress to the City’s reasonable satisfaction, the City reserves the right to not only end negotiations with the selected Proposer, but also cancel the award and reject the Proposal. At its discretion, the City may then: reopen the proposal process; choose from among the remaining, if any, qualified proposers; reissue the RFP; negotiate directly with any Proposer for services; or choose not to contract for services.
VII. Exhibits
Exhibit 1 – Sample Contract
Exhibit 2 – Insurance Requirements
Exhibit 3 – Evaluation Criteria
Exhibit 4 – Proposal Form
Exhibit 5 – Proposed Fees Form
CITY OF GLENDALE - POLICE DEPARTMENT REQUEST FOR PROPOSALS :
MEDICAL SERVICES IN THE CITY’S JAIL
91 EXHIBIT “3” TO RFP
EVALUATION MATRIX
Contractor_____________________________ Reviewer __________ Date _______
Evaluation Criteria
Score
Experience with similar scope of work, including with one comparable jail in the last five (5) years. Quality and history of satisfactory service and performance based on information provided in Proposal, interview and/or reference checks.
(40 possible points)
Nature and Extent of Services Provided, including: Services set forth in RFP , additional services, demonstrated response times.
(30 possible points)
Fee Structure (Cost): Overall cost and business value to the City , feasibility and probable effectiveness of Proposer’s approach to cost containment.
(30 possible points)
Total Points (Maximum 100)