Exhibit 4_CDBG 2026-2027 RFPs — Glendale City Council, November 18, 2025

City of Glendale
FY 2026-2027 CDBG Public Social Services
Request for Proposals (RFP)
CLOSED Deadline 1/9/2026
INTRODUCTION [hide this]
The City of Glendale is soliciting proposals from public and community non-profit agencies for Public Social Service programs to be funded under its FY 2026-2027 Community Development Block Grant (CDBG) program.

The CDBG program is funded by the federal Department of Housing and Urban Development (HUD). Through this program, HUD provides a formula entitlement grant to the City to fund programs which aid in the development of viable urban communities, and which meet one of two broad national objectives.

These objectives are:

1. To benefit low- and moderate-income persons; or

2. To aid in the prevention and elimination of slums and blighted areas.

Ineligible Costs: If funded with CDBG allocation, an agency’s proposal/grant writing fees by a consultant are not covered by the funding. The agency may use the funds for direct services only.

The total estimated amount of funding available to community non-profit agencies for Public Social Service programs through the FY 2026-2027 CDBG Request for Proposal (RFP) process is $255,000.

SUBMISSION INFORMATION
[hide this]
General Instructions
For funding consideration, all programs funded through the CDBG Program must meet the General Requirements, HUD Guidelines and CDBG Program Guidelines defined in Sections IV, V and VI of the 2026-2027 PSS RFP Instructions, which can be found in the Library Tab.

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HIDE INTRODUCTION HIDE SUBMISSION INFORMATION HIDE RESTRICTIONS HIDE LIBRARY 10/24/25, 3:01 PM EXHIBIT 4
https://www.zoomgrants.com/gprop2.asp?donorid=2437&rfpid=5486&limited=5486&preview=y 1/5 Agencies, organizations and/or City Departments responding to this RFP must complete the online funding application for CDBG Public Social Services.

The RFP Instructions are available in the Library Tab and on the Community Services & Parks Department/CDBG Section web site at http://www.glendaleca.gov/cdbg
All applications must be submitted via ZoomGrants in the legal name of the organization.

Agencies MUST attend the Mandatory CDBG Technical Support Meeting as a requirement of submitting a CDBG Request for Proposal for Public Social Services Programs.

Applications must be received via ZoomGrants by midnight on Friday, January 9, 2026.

Applications that do not meet the pre-qualification requirements will not be considered for funding. Changes and/or additions to the proposal after the submission will not be accepted. Only submit materials that have been requested.

Once all applications are received, proposals will be analyzed by City staff as to completeness in addressing questions in the Application, or other funding requirements. A staff analysis will be prepared identifying strengths and weaknesses (Strength & Weakness Analysis).

The Strength & Weakness Analysis will be sent to proposing organizations the first week of February 2026.

Responses by the applicants to the staff Strength & Weakness Analysis must be received by the second week of February 2026.

The City will disqualify incomplete proposals where an agency fails to properly respond and correct for the weaknesses in their application which were identified on the Strength and Weakness Analysis.

Representatives from proposing organizations will be required to attend the MANDATORY CDBG Advisory Committee meeting to present their proposal and be interviewed by the CDBG Advisory Committee.

The date for these interviews is tentatively scheduled for Friday, February 27, 2026, from 8:00 a.m. to 5:00 p.m.

Our office will notify you of the exact time and location of your interview once scheduled.

Upon completion of the interviews, the Advisory Committee will make funding recommendations to the City Council based on a combination of the written proposal, the response to the Strength and Weakness Analysis, and the interviews. A public hearing on these funding recommendations will be held approximately the first week in April 2026 and the City Council/Housing Authority will vote on the CDBG program recommendations in May 2026.

RFP Information/Technical Assistance Meeting
A MANDATORY Technical Assistance Meeting will be held on Monday, December 8, 2025.

The purpose of the meeting is to provide information and technical assistance to any party interested in responding to the RFP. Community agencies and City departments MUST attend the Technical Assistance Meeting in order to submit a grant application for FY 2026-2027.
10/24/25, 3:01 PM Application Form -PREVIEW
https://www.zoomgrants.com/gprop2.asp?donorid=2437&rfpid=5486&limited=5486&preview=y 2/5 Activity Log
Additional technical assistance for completing CDBG Public Social Service Funding Applications may be requested by calling Maggie Kavarian, Community Services Manager at (818) 548-3715.

Restrictions [hide this]
Please refer to the FY 2026-2027 PSS RFP Instructions and Exhibits located in the Library Tab for additional Information.

Library [hide this]
Description File Name Date Uploaded File Type
Exhibit A Income Limits 2ExhibitAIncomeLimits.pdf 10/20/2025 12:52:27 PM PDF
Exhibit B Pre-Qualifications 3ExhibitBPre-Qualifications.pdf 10/20/2025 12:52:46 PM PDF
Exhibit C Census Tract Map 4ExhibitCCensusTractMap.pdf 10/20/2025 12:53:09 PM PDF
Exhibit D Budget Narrative 5ExhibitDBudgetNarrative.pdf 10/20/2025 12:53:24 PM PDF
Exhibit E Financial Audits
Statements 6ExhibitEFinancialAuditsStatements.pdf 10/20/2025 12:53:38 PM PDF
Exhibit F Not Applicable
Worksheet 7ExhibitFNotApplicableWorksheet.pdf 10/20/2025 12:53:52 PM PDF
Exhibit G Program Priorities 8ExhibitGProgramPriorities2026-2027.pdf 10/24/2025 2:46:12 PM PDF
Exhibit H Applicant
Information Form 9ExhibitHApplicantInformationForm.pdf 10/24/2025 2:46:44 PM PDF
Exhibit I1-I5 Insurance 10ExhibitI1-I5-Insurance.pdf 10/24/2025 2:47:01 PM PDF
Exhibit J Ratio Calculation
Worksheet 11ExhibitJRatioCalculationWorksheet.xlsx 10/24/2025 2:47:19

PM XLSX
2026-2027 PSS RFP
Instructions 12026-2027PSSRFPInstructions.pdf 10/24/2025 2:48:14 PM PDF
Applicant View Application Status: Not Submitted
Summary Pre-Application Application Questions Budget Tables Documents Financial Report Report Totals
10/24/25, 3:01 PM Application Form -PREVIEW
https://www.zoomgrants.com/gprop2.asp?donorid=2437&rfpid=5486&limited=5486&preview=y 3/5 Summary (answers are saved automatically when you move to another field) Program Title
Amount Requested
Maximum Grant Request
$255,000
$
Applicant Information
First Name
Last Name
Telephone
Email
Organization Information (changes to this data will be reflected on all other applications for this organization) Organization Legal Name/Entity Name
Address 1
Address 2
City
State/Province
ZIP+4/Postal Code
Country
Add Address
Telephone
Fax (optional)
Website (optional)
CEO/Executive Director
First Name
Last Name
Title
Email
10/24/25, 3:01 PM Application Form -PREVIEW
https://www.zoomgrants.com/gprop2.asp?donorid=2437&rfpid=5486&limited=5486&preview=y 4/5 Next
Application ID: -1
10/24/25, 3:01 PM Application Form -PREVIEW
https://www.zoomgrants.com/gprop2.asp?donorid=2437&rfpid=5486&limited=5486&preview=y 5/5 1 F
Y 2026-2027 CDBG PUBLIC SOCIAL SERVICES

REQUEST FOR PROPOSALS

INSTRUCTIONS
I. INTRODUCTION
T
he City of Glendale is soliciting proposals from public and community non- profit agencies for Public Social Service projects to be funded under its FY 2026-2027 Community Development Block Grant (CDBG) program. The CDBG program is funded by the f ederal Department of Housing and Urban Development (HUD). Through this program, HUD provides a formula entitlement grant to the City to fund projects whic h ai
d in the development of viable urban communities, and which meet one of two broad national objectives.

These objectives are:
1) T
o benefit low- and moderate-income persons; or
2) T
o aid in the prevention and elimination of slums and blighted areas.

Ineligible Costs: If funded with CDBG allocation, an agency’s proposal/grant writing fees by a consultant are not covered by the funding. The agency may use the funds for direct services only.

T
he total estimated amount of funding available to community non-profit agencies for Public Social Service projects through the FY 2026-2027 CDBG Request for Proposal (RFP) process is $255,000.

II. SUBMISSION INFORMATION
A. G eneral Instructions
F
or funding consideration, all projects funded through the CDBG Program must meet the General Requirements, HUD Guidelines, and CDBG Program Guidelines defined in Sections IV, V, and VI of the RFP Instructions. Agencies, organizations and/or City Departments responding to this RFP must complete the pre-application and application in ZoomGrants.

A
ll applications must be submitted in the legal name of the organization. An authorized representative of the organization who has the legal authority to enter into an agreement with the City of Glendale.

2 I mportant: Agencies must attend the Mandatory CDBG Technical Support Meeting as a requirement of submitting a CDBG Request for Proposal.

A pplications must be submitted by 11:59 p.m. on Friday, January 9, 2026.

Applications that do not meet the pre- qualification requirements will not be considered for funding.

Changes and/or additions to the proposal after the submission will not be accepted as part of the proposal packet.

O
nce all applications are received, proposals will be analyzed by City staff as to completeness in addressing questions in the Funding Application, or other funding requirements. A staff analysis will be prepared identifying strengths and weaknesses (Strength & Weakness Analysis). The Strength & Weakness Analysis of the proposal(s) will be sent via ZoomGrants to proposing organizations and/or City Departments the first week of February 2026. Responses by applicants to the Strength & Weakness Analysis must be completed in ZoomGrants by the second week of February 2026.

I
mportant: The City will disqualify incomplete proposals where an agency fails to properly respond and correct for the weaknesses in their application which were identified on the Strength and Weakness Analysis.

T
he original proposal, the staff Strength & Weakness Analysis, and the response to the staff Strength & Weakness A nalysis will be reviewed and evaluated by a City Council appointed citizen CDBG Advisory Committee. Representatives from proposing organizations will be required to attend the MANDATORY CDBG Advisory Committee meeting to present their proposal and be interviewed by the CDBG Advisory Committee.

T he date for these interviews is tentatively scheduled for Friday, February 27, 2026, from 8:00 a.m. to 5:00 p.m. and potentially Monday, March 2, 2026, from 9:00 a.m. to 3:00 p.m. Our office will notify you of the exact time and location of your interview. Upon completion of the interviews, the CDBG Advisory Committee will make funding recommendations to the City Council based on a combination of the proposal, the response to the staff analysis, and the interviews. A public hearing on these funding recommendations will be held approximately the first week in April 2026 and the City Council/Housing Authority will vote on the CDBG program recommendations in May 2026.

B. R FP Information/Technical Assistance Meeting
A M ANDATORY Technical Assistance Meeting will be held on Monday , December 8, 2025. The purpose of the meeting is to provide information and technical assistance to any party interested in responding to the RFP. Community agencies and City departments MUST attend the Technical Assistance Meeting in order to submit a grant application for FY 2026-2027.

A
dditional technical assistance for completing CDBG Public Social Service Funding A
pplications may be obtained by calling Maggie Kavarian, Community Services Manager, at (818) 548-3715.
3 III. PRE-QUALIFICATIONS
A. E ligibility as a Sub-recipient
A
pplicants for CDBG Public Social Service funds must meet the CDBG definition of Sub-recipient:
a public or private nonprofit agency, authority or organization. Private non-profit applicants must be able to demonstrate proof of tax-exempt nonprofit status under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the California Revenue and Taxation Code.

B. F inancial Statement
Non-profit applicants for CDBG Public Social Service funds must submit an annual financial statement or audit for the past two years along with their funding application. The financial statement or audit shall consist of either: 1) an unaudited financial statement compilation, 2) an ann
ual independent financial audit in accordance with generally accepted auditing standards and G
eneral Auditing Standards, issued by the Comptroller General of the United States, or 3) a S
ingle Audit under Part 200— Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F -Audit Requirements §200.501 and §200.514.

Applicants without two years of financial statement compilations or independent financial audit s shall not be eligible to submit a funding application.

A
pplicants must include a Financial Ratio Calculator ( Exhibit J) with their financial statements which must be completed and signed by their certified public accountant (firm). The link to the worksheet is on the City’s website at http://www.glendaleca.gov/cdbg.

A
pplicants for CDBG Public Social Service funds must submit copies of official Board meeting minutes that include documentation of submission, review and approval of year -end financial statement reports by the Board.

A
pplicants for CDBG Public Social Service funds shall be responsible for maintaini ng doc
umentation on the finance director’s job description and/or resumes of the Chief Financial Officer of the organization and/or Board Treasurer and identify certified public accountant (firm) responsible for preparing financial statement compilations or financial audits.

C. Q uarterly Payroll Taxes
Applicants must submit a copy of receipt of payment of most recent Federal and State quarterly payroll taxes (IRS Form 941) . Please DO NOT include details of the employee social security number or information.

IV. GENERAL REQUIREMENTS
A. O perating Agreement
4 A pplicants approved for CDBG Public Social Service funding will be required to sign a Sub- recipient Operating Agreement with the City to ensure compliance with City of Glendale, Community Development Block Grant Program, Federal Executive Orders, and HUD regulations. CDBG funds are subject to Federal and local regulations including, but not limited to: financial control systems, non-discrimination, equal opportunity, accessibility, lead-based paint, prevailing wages (construction only), BABA Act (construction only), audits, procurement and environmental review. Additional requirements can be found in the CDBG regulations and Uniform Administrative Guidance 2 CFR Part 200 http://www.ecfr.gov/cgi-bi n/text-
idx?SID=60623b20e6213558b4aa6ab7eb76b619&node=2:1.1.2.2.1.3&rgn=div6#se2.1.200_1212 A
pplicants are encouraged to familiarize themselves with these requirements prior to applying for funds to ensure that their organizations have adequate administrative systems in place.

B. Insurance
A
pplicants approved for CDBG Public Social Service funding will be required to obtain insurance, evidenced by an original certificate of insurance and endorsement. (See Exhibit I1-I5) C. P rogram Reporting/Monitoring
A
pplicants approved for CDBG Public Services Social Service funding will be required to maintain and submit to the Community Services & Parks Department adequate information necessary to monitor program eligibility, accountability, and progress in accordance with City of Glendale, Community Development Block Grant Program, and HUD regulations.

D. F inancial Control Systems and Audits-Non-Profit Organizations A
pplicants approved for CDBG Public Social Services funding (Agency) shall comply with 2 CFR 200 S
ubpart D-Post Federal Award Requirements, §200.300- 200.345 which include maintaining accounting principles and procedures required therein, utilizing adequate internal and budget controls, and maintaining necessary source documentation and accounting records that sufficiently identify the source and application of CDBG funds. HUD standa rds for accounti ng r
ecords, per §200.302 shall require that agencies have in place an accounting system that at the minimum has the following elements: chart of accounts, cash receipts journal, cash disbursements journal, payroll journal, general journal and general ledger.

I
nternal Controls shall refer to a combination of policies, procedures, defined job responsibilities, personnel, and records that allow the Agency to maintain adequate oversight and control of its cash, property, and other assets charged to CDBG funded programs. Upon receiving funding, the Agency shall maintain written policies and procedures regarding approval authority for financial transactions, accounting manuals, chart of accounts, adequate separation of duties, hiring policies and access to accounting records as specified under 2 CFR §200.303. 5 Budget Controls shall refer to policies and procedures that the Agency must have in place to compare and control CDBG expenditures against the approved, appropriated CDBG budget. The Agency shall have procedures to compare actual expenditures with budgeted amounts for each CDBG grant as specified under 2 CFR §200.308-200.309.

A
gencies receiving CDBG funds shall comply with current City and federal procurement standards under 2 CFR §200.317-200.326 concerning the procurement and purchase of equipment, supplies, and services using CDBG funds to ensure that they are obtained as economically as possible through an open and competitive process.

A
gencies shall maintain written standards of conduct covering conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of, award, or administration of a contract supported by CDBG funds under 2 CFR §200.318(c)(1).

Agencies receiving less than $25,000 in CDBG funds per year shall be required to submit unaudited annual financial statements compilation for years where grant funds are received. The unaudited financial statements provided shall include an itemization of the receipt and use of the City CDBG funds. An attestation statement shall be provided by the Chief Executive Officer that the financial statements being submitted are true, correct, and free of any material misstatement and that funds were spent following the grant requirements.

Agencies receiving $25,000 or more in CDBG funds per year shall be required to obtain an annual independent financial audit in accordance with generally accepted auditing standards and General Auditing Standards, issued by the Comptroller General of the United States for each grant year they receive CDBG funds. In addition to a financial audit, Agencies receiving over $750,000 in total federal grant funds in a year are required to conduct and file a Single Audit in accordance with financial audit requirements under Part 200— Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F -Audit Requirements §200.501 and §200.514. The Agency shall be required to complete the Single Audit within 270 days after the ending date of the Agency’s fiscal year.

A
ll agencies shall be required to provide evidence on a quarterly basis verification of quarterly state and federal payroll tax payments including supporting source documentation for each employee covered by the CDBG grant.

V HUD GUIDELINES
A. Non-Discrimination in Employment
A
pplicants approved for CDBG Public Social Service funding shall not, in accordance with Federal law, discriminate in the provision of services hereunder because of race, color, religion, national origin, ancestry, sex, age or physical or mental disability as identified in Section 109 of the Act, Section 504 of the Rehabilitation Act, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and 24 CFR 570.602. In addition, Applicants shall not discriminate in the provision of services hereunder because of religious belief, creed, medical condition, blindness, sexual orientation, marital 6 status, pregnancy, parenthood, citizenship, gender identity, domestic partner status or AIDS or HIV status.

A
pplicants approved for CDBG Public Social Service funding shall certify and agree not to discriminate against any employee or person who is employed or compensated in whole or in part using funds provided under this Agreement because of race, color, creed, religion, religious belief, national origin, ancestry, citizenship, age, sex, sexual orientation, marital status, pregnancy, parenthood, medical condition, physical or mental disability, gender identity, domestic partner status or AIDS or HIV status.

B. Political Activities
A
pplicants approved for CDBG Public Services Social Service funding shall understand that pursuant to 24 CFR 570.207 (a) (3) CDBG funds shall not be used for programs that involve the engagement of political activities, such as partisan political campaigns, candidate forums, voter transportation, or voter registration.

C. Church/State Guidelines
C
DBG Public Social Service funds may be awarded to religious-based organizations performing public social service activities, provided certain contractual provisions are included in the CDBG Operating Agreement between the City and the religious entity. The grant agreement must include contract conditions stating that: the social services provided are exclusively non-religious in nature and scope; there are no religious services, proselytizing, instruction, or any other religious influences in connection with the social services.

D. Gender Ideology
A
gency shall not use grant funds to promote “gender ideology”, as defined in Executive Order (E.O. 14168, Defining Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government.

E. Elective Abortion
A
gency shall not use any grant funds to fund or promote elective abortions, as required by E.O. 14182, Enforcing the Hyde Amendment.

F. Immigration
A
gency must administer grant funds in accordance with all applicable immigration restrictions and requirements, including the eligibility and verification requirements that apply under title IV of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, as amended (8 USC 1601- 1646) (PRWORA) and any applicable requirements that HUD, the Attorney General, or the U.S.

Citizenship and Immigration Services may establish from time to time to comply with PRWORA, E.O. 14218, or other EO orders or immigration laws.
7 No agency that receives funding under this grant may use that funding in a manner that by design or effect facilitates the subsidization of promotion of illegal immigration or shields illegal aliens from deportation, including by maintaining policies or practices that materially impede enforcement of federal immigration statues and regulations.

A
gencies must use SAVE, or an equivalent verification system approved by the Federal government, to prevent any Federal public benefit from being provided to an ineligible alien who entered the United States illegally or is otherwise unlawfully present in the United States.

VI CDBG PROGRAM GUIDELINES
E ligibility criteria and requirements for documentation of eligibility for program activities are described below. Each organization receiving CDBG Public Social Service funds must spend all of the grant amounts it was allocated by June 30, 2027.

PU BLIC SOCIAL SERVICES
A. E ligibility Criteria
I
n order to be eligible as a public social service, the following criteria must be met: 1) at least 60% of those persons benefiting from the service must be low- and moderate-income; 2) at least 60% of those persons benefiting from the service must be Glendale residents; and 3) for new programs, the activity must be a new service or a quantifiable increase in the level of an existing service. Public social services are direct services provided to community residents such as, but not limited to: employment, case management, crime prevention, child care, health, education, recreation, and counseling. CDBG funds are intended to be used to fund services or levels of service that are not currently provided by existing public agencies, organizations and/or City Departments with other funding sources.

B. R equirements for Documentation of Eligibility
A
pplicants approved for funding in the Public Social Services category must document that at least 60% of persons served are low- and moderate-income persons, and that at least 60% of persons served are Glendale residents. Acceptable forms of documentation are:

1. A
pplicant information or registration forms ( Exhibit H) which includes name, address, income, source of income, household type, ethnicity, racial background, and signature of participant and a
ll adult household members. In addition, agencies will be required to show adequate low-income backup data, including collecting a 10% sampling of income documentation of the CDB G pr
ogram(s) operated by the Applicant or,

2. Loc
ation and description of service area boundaries, demonstrating that the project’s service area is within a low- and moderate-income block source area where not less than 51% of the residents are persons of low- and moderate-income (See Census Tract Map, Exhibit C). Location of an activity in a low-income area does not conclusively demonstrate that an activity benefits low- and m
oderate-income persons or Glendale residents. Hence, where applicable, records of addresses 8 of persons utilizing the facility will be required as documentation of benefit to low - and moderate- income persons and Glendale residents. Applicants should contact Community Services & Parks CDBG staff for assistance with low-income area documentation.

VII CDBG PROGRAM PRIORITIES
A. P
rogram priorities for the FY 2026-2027 CDBG Program have been assigned based upon findings derived from a comprehensive community needs assessment process. Although all proposals will be reviewed for consideration, see Exhibit G for the most current list of the Program Priorities.

VIII CRITERIA FOR EVALUATION OF PROPOSALS
A. P
roposal evaluation criteria to be considered by the CDBG Advisory Committee in reviewing the written proposals, the response to the staff analysis, conducting oral interviews, and in developing funding recommendations to the City Council are as follows:
• P
rogram Priority
• Ability to Substantiate Community Needs and How Program Addresses Those Needs • Target Population and Outreach
• Coordination and Collaboration
• Program Goals and Outcomes
• Implementation Plan
• Budget, Cost Effectiveness and Leveraging of Funds
• Demonstrated Experience and Capacity of Sponsoring Organization/City Department • Overall Financial Health of Sponsoring Organization
• Overall Likelihood of Success
F
or each proposal, and in consideration of the proposal’s effectiveness in meeting all aspects of the Evaluation Criteria, the CDBG Advisory Committee shall rate each proposal in ZoomGrants in a weighted system of 100 points.

IX. CONDITIONS and RESERVATIONS
A. T
he City of Glendale shall not, in any event, be liable for any costs incurred by applicants prior to entering into a formal contract. The costs of developing the proposals or any other such expenses incurred by the applicant in responding to the RFP, are entirely the responsibility of the applicant, and shall not be reimbursed in any matter by the City.

B. T
he proposal must set forth full, accurate, and complete information as required by this application.

C. T
he City of Glendale reserves the right to retain all submitted applications and the applications shall become the property of the City of Glendale. Applications may be disclosed under the California Public Records Act at a later date. Any department or agency of the City shall have the right to use any or all 9 ideas presented in applications submitted in response to this RFP without any change or limitation.

Selection or rejection of a proposal does not affect these rights.

D. T
he City of Glendale reserves the right to communicate with funders or providers associated with the applicant to obtain additional clarification of design, program or agency fiscal and programmatic capacities and to utilize this information in the evaluation process. This includes verification of sources of match and leverage as stated within the application submission.

E. T
he City of Glendale reserves the right to conduct scheduled and unscheduled site visits of agency applicants by City staff, County, State and Federal funding entities.

F. T
he City of Glendale reserves the right to reject any or all applications received in answer to this RFP if deemed incomplete or inappropriate. (See Exhibit B Pre-Qualifications) G. T
he City of Glendale makes no representation that any contract will be awarded to any applicant responding to this RFP.

H. T
he City of Glendale reserves the right to change application components, including services, costs, a nd pr
ogram design, as it sees fit to better meet the City, Los Angeles County, and/or local requirements.

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FY 2026-2027 CDBG Public Social Services Request for Proposals (RFP) Deadline: 1/9/2026
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Tel: 888-867-5309
Pre-Application top

1. Does your Program meet a HUD National Objective to benefit low-and moderate income persons? (See Exhibit A Income Limits in Library Tab)

2. Is your agency a public or private nonprofit agency, authority or organization that can provide proof of tax-exempt nonprofit status under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the California Revenue and Taxation Code?

3. Is your agency able to provide an annual financial statement or audit for the past two years. (See Exhibit B and Exhibit E in Library Tab)

4. Is your agency able to submit a Financial Ratio Calculator with your financial statements which must be completed and signed by your agency’s certified public accounting firm. (See Exhibit B in the Library Tab: PRE-QUALIFICATIONS)
Yes
No
Yes
No
Yes
No
Yes
No

5. Is your agency able to submit official Board Meeting Minutes that include documentation of submission, review and approval of year-end financial statement reports by the Board for the last 2 years? (See Exhibit B in the Library Tab: PRE-QUALIFICATIONS)

6. Does your agency maintain written standards of conduct covering conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of, award or administration of a contract supported by CDBG funds? Yes
No
Yes
No
Application Questions top
ProgramDescription

1. Briefly describe the proposed program, the purpose of the program, the population to be served, and the specific services to be provided.
-no answer-

2. Indicate if this is a new or existing program:

3. Based on the funding amount requested, please specify the total number of unduplicated persons expected to be served by the program annually. (no commas) Please make sure this represents an UNDUPLICATED count.

4. Identify the proposed program location(s) and the boundaries of the service area. Include address/addresses where the program will be held. (See Exhibit C in Library Tab) -no answer-

5. Describe the overall goals, objectives, and activities to be accomplished by the proposed program.
-no answer-

6. Describe, in detail, the characteristics of the target population that the program will serve, i.e. seniors/frail elderly, homeless, at risk youth, persons with disabilities/special needs etc.

Attach samples of outreach materials under the Documents tab. -no answer-

7. Describe how the program will conduct outreach to the target population. -no answer-

8. How would your program select participants from the target population? -no answer-
Program Priority
New
Existing
Total number of unduplicated persons expected to be served by the program annually

0.000.00 TOTAL

9. Specify which of the FY 2026-2027 CDBG program priorities the proposed program addresses. (Check all that apply). See Exhibit G in Library Tab for list of program priorities.

If 'Other', what is the proposed program priority or priorities.

10. Describe how your proposed program addresses the program priority or priorities. -no answer-
Implementation Plan

11. Describe the specific steps to be taken to implement the program for FY 2026-2027. Submit a Proposed Implementation Schedule in the Documents Section identifying target dates for each phase of implementation, advertisement/marketing, program coordination meetings with community partners, project start and end dates, etc.

Please bear in mind that CDBG funds cannot be incurred before July 1, 2026. -no answer-
Coordination & Collaboration

12. Describe your agency’s current efforts to collaborate and coordinate services with other community organizations regarding the proposed program. -no answer-

13. Explain how you will develop any needed collaborative relationships that are not already in place.
-no answer-

14. Does any community organization other than your own offer the type of services proposed under this program design?
If yes, describe how your program will enhance these efforts.

Program Outcomes

15. Provide two (2) program outcomes that you will measure for your program. Outcomes should be reasonable and attainable given the population served by the program. When establishing outcomes, be mindful of the following three components: 1) You will be measuring outcomes, the end result of your service delivery process (i.e. the program participant will successfully find employment), rather than inputs (i.e. the program participant will receive job search assistance); 2) There must be a time frame for each outcome; and 3) There must be a measurable percentage/number indicating a level of achievement.

EXAMPLE: Of the 80 persons served by the program, 40% (32 persons) will find employment within Anti-Crime Programs
Mental Health Services
Homeless Services
Senior Services
Services for the Disabled
Youth Services
Employment Services
Domestic Violence Services
Legal Services
No
Yes, explain:
three months of entering the program.
-no answer-

16. Actual Outcomes: If this is an existing CDBG program, describe the progress in meeting your stated goals regarding each of your outcomes for the current Fiscal Year. Also describe other program accomplishments (e.g., unanticipated outcomes, awards, successful program innovations). If you are a new agency applying for a program you are currently operating, please describe any current program goals and accomplishments for the current Fiscal Year that you would like to highlight.
-no answer-
Ability to Substantiate Community Needs and How Program Addresses Those Needs

17. Identify and describe existing unmet needs in the community to be addressed by the proposed program.
-no answer-

18. What methods and/or data were used to identify and verify the need for this program? -no answer-

19. Specifically describe how the activities to be carried out under the proposed program directly address the identified needs in the community. -no answer-

20. How will you assist the target population in overcoming barriers to accessing services (language, transportation, accessing other mainstream resources or maintaining housing for household)?
-no answer-
Eligibility

21. Indicate and describe what form of documentation will be provided to demonstrate that at least 60% of persons served are low- and moderate-income, and that at least 60% of persons served are Glendale residents. Describe how low-and moderate-income income backup data, including collecting a 10% sampling of income documentation will be conducted.

For example, do you propose to use the City’s income verification form (see Exhibit A and H in Library Tab) or do you propose to use your own form for documentation? -no answer-
Demonstrated Experience and Capacity

22. Describe the agency’s background, social service history, and years of experience in implementing the proposed program or similar programs.
-no answer-
Budget/Leverage

23. What percentage of the total budget of the specific program (not the organizational budget) for which you are applying would the requested CDBG funding cover? (add number without percent sign)
Percentage of total budget

0.000.00 TOTAL

24. Does the implementation of this program depend on receiving 100% of your CDBG request?

25. If you are not approved for 100% of your CDBG request, how will you address the shortfall to close funding gaps?
-no answer-

26. What other funding sources is your agency using or planning to use to fund this program? -no answer-

27. What is the minimum CDBG funding amount your agency can accept and still operate the program successfully? (please enter the amount without commas or dollar signs)

28. Based on your answer on Q27 regarding "minimum CDBG funding amount agency can accept and still operate the program successfully", please indicate the number of unduplicated persons which can be served by the program annually with the minimum amount you can accept.

No
Yes
Minimum CDBG funding amount agency can accept

0.000.00 TOTAL
Total number of unduplicated persons expected to be served with minimum funding

0.000.00 TOTAL
Budget top
Leveraged Funding
Sources/Revenues
Total
Program
Cost
-none- $ 0.00
Funding Uses/Expenses CDBG
Request
Other
Sources
Total
Program
Cost
Total Program
Cost (Check)
CDBG Request/Total
Program Cost
-none- $ 0.00 $ 0.00 $ 0.00 $ 0.00 0.00 %
CDBG Percent of Total Program Cost calculation error
Percentage Leveraged calculation error
Tables top
PAST CDBG Projects
Application ID: 124545
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ACTIVITY
TITLE
YEAR
FUNDED

APPROVED

CDBG BUDGET

PROPOSED NUMBER OF

PERSONS TO BE
SERVED

ACTUAL NUMBER

OF PERSONS
SERVED
$
$
$
$
$
$
$
$
$
$
Total $ 0 0 0
Outcome Result
Outcome Proposed
Outcome
Tracking System
(Describe in
detail.)
Quarter
1 Quarter
2 Quarter
3 Quarter
4 Cumulative
Total
Outcome
1 0
Outcome
2 0
Documents top
Documents Requested * Required?Attached Documents *
Tax Exempt Status
Financial Audit/Statements
Financial Ratio Calculator
Board Meeting Minutes
Standards of Conduct
Receipt of payment of most recent Federal
and State quarterly payroll taxes (if
applicable)
Proposed Implementation Schedule
Samples of Outreach (if available)
Other Supporting Documents (if applicable)
City of Glendale
FY 2026-2027 CDBG Capital Improvement Projects
Request for Proposal (RFP)
CLOSED Deadline 1/9/2026
INTRODUCTION [hide this]
The City of Glendale is soliciting proposals from public and community non-profit agencies for Capital Improvement Projects to be funded under its FY 2026-27 Community Development Block Grant (CDBG) program.

The CDBG program is funded by the federal Department of Housing and Urban Development (HUD). Through this program, HUD provides a formula entitlement grant to the City to fund projects which aid in the development of viable urban communities and which meet one of two broad national objectives.

These objectives are:

1. To benefit low and moderate-income persons; or

2. To aid in the prevention and elimination of slums and blighted areas.

The total estimated amount of funding available to public and community non-profit agencies for Capital Improvement Projects through the FY
2026-2027 CDBG Request for Proposal (RFP) process based on a City Council approved preliminary funding allocation plan, is $1,105,000.

Eligible Capital Improvement Projects include:

A. Community Centers/Public Facilities: Eligible activities include: acquisition, relocation, rehabilitation, construction or expansion of a city-owned and sponsored, other public agency-owned and sponsored, or non-profit community agency-owned and sponsored, community center, building, housing facility or facility that is used to provide services or housing to low- and moderate-income families, youth, seniors, or persons with special needs, such as homeless, battered-spouse, or handicapped; public school facilities serving low- and moderate-income families and youth; ADA handicapped accessibility modifications to buildings; and parks and playgrounds.

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HIDE INTRODUCTION HIDE SUBMISSION INFORMATION HIDE RESTRICTIONS HIDE LIBRARY 10/24/25, 2:55 PM EXHIBIT 4
https://www.zoomgrants.com/gprop2.asp?donorid=2437&rfpid=5485&limited=5485&preview=y 1/6 B. Predevelopment costs are not eligible for CDBG funding. Predevelopment costs are defined as proposal/grant writing fees, planning studies, enviornmental testing, engineering, design, architectural and all building permits prior to construction or rehabilitation of the building.

SUBMISSION INFORMATION [hide this]
General Instructions
For funding consideration, all projects funded through the CDBG Program must meet the Pre-Qualifications, General Requirements, HUD Guidelines, and CDBG Program Guidelines, which can be found as 2026-2027 CIP RFP Instructions in the Library Tab. Public and community non-profit agencies responding to this RFP must complete the online application for CDBG Capital Improvement Projects.

All applications must be submitted via ZoomGrants by a public or community non-profit agency in the legal name of the organization.

Policies:

Agencies must attend the Mandatory CDBG Technical Assistance Meeting as a requirement of submitting a CDBG Request for Proposal for Capital Improvement Projects.

Agencies cannot be funded for more than two (2) CIP projects at any one time, can only apply for one project at a time in any given program year, and can only submit a proposal for a second capital improvement project if their first funded project is already in construction and will be completed within a year of the application date.

Feasibility studies
Conceptual designs
Pre-schematic work
Schematic documents and plan documentation
Technical consulting
Construction Documents and/or specifications
Permits (status of plan check)
Applications must be received via ZoomGrants on or by 11:59 p.m. on Friday, January 9, 2026.

The Strength & Weakness Analysis will be sent to proposing organizations the first week of February 2026.

Responses by the applicants to the staff Strength & Weakness Analysis must be received by the second week of 10/24/25, 2:55 PM Application Form -PREVIEW
https://www.zoomgrants.com/gprop2.asp?donorid=2437&rfpid=5485&limited=5485&preview=y 2/6 February 2026.

Representatives from proposing organizations will be required to attend the MANDATORY CDBG Advisory Committee meeting to present their proposal and be interviewed by the CDBG Advisory Committee.

Upon completion of the interviews, the Advisory Committee will make funding recommendations to the City Council based on a combination of the submitted proposal, the response to the Strength and Weakness Analysis, and the interviews. A public hearing on these funding recommendations will be held approximately the first week of April 2026 and the City Council/Housing Authority will vote on the CDBG program recommendations in May 2026.

RFP Information/Technical Assistance Meeting
A MANDATORY Technical Assistance Meeting will be held on Monday, December 8, 2025.

The purpose of the meeting is to provide information and technical assistance to any party interested in responding to the RFP. Community agencies must attend the Technical Assistance Meeting in order to submit a grant application for FY 2026-2027.

Additional technical assistance for completing the CDBG Capital Improvement Funding Application may be requested by calling Maggie Kavarian, Community Services Manager at (818) 548-3715 or [email protected].

Environmental Review and Clearance
All approved projects will require environmental clearance from the City of Glendale Community Development Department’s Planning Division. The Planning Division provides environmental assessments as required under the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). All CDBG projects must undergo environmental review in accordance with NEPA and if required, the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966. The Planning Division will determine what level of environmental processing is required. The project and associated permits may also require approval from other City, State or Federal bodies such as the Environmental Planning Board, the Historic Commission, the State Office of Historic Preservation, etc.

HUD NEPA Review: Effective 4/11/24, as part of the NEPA review a new policy has been added regarding Radon.

If awarded CDBG CIP funding, your agency may be required to provide proof of Radon testing for the existing building(s). For addtional information regarding this policy, please call (818) 548-3715 to assess your proposed project. Radon testing is considered a pre-construction cost and must be leveraged by your agency.

Applicants proposing to submit a capital improvement proposal should refer to Exhibit A- CDBG CIP Checklist in the Library Tab as a readiness tool for the proposed project. 10/24/25, 2:55 PM Application Form -PREVIEW
https://www.zoomgrants.com/gprop2.asp?donorid=2437&rfpid=5485&limited=5485&preview=y 3/6 Activity Log
Restrictions [hide this]
Please refer to the Library Tab for additional documents and information required for submission of the CIP Proposal.

Library [hide this]
Description File Name Date
Uploaded File Type
Exhibit A CIP Checklist 2ExhibitACIPChecklist.pdf 10/20/2025 3:26:29 PM PDF
Exhibit B Census Tract
Map 3ExhibitBCensusTractMap.pdf 10/20/2025
3:26:47 PM PDF
Exhibit C Income
Limits 4ExhibitCIncomeLimits.pdf 10/20/2025
3:27:05 PM PDF
Exhibit D Program
Priorities 5ExhibitDProgramPriorities2026-2027.pdf 10/24/2025 2:51:04 PM PDF
Exhibit E Applicant
Information Form 6ExhibitEApplicantInformationForm.pdf 10/24/2025 2:51:21 PM PDF
Exhibit F Not
Applicable Worksheet 7ExhibitFNonApplicableWorksheet.pdf 10/24/2025 2:51:33 PM PDF
Exhibit G1-G5 8ExhibitG1-G5-Insurance.pdf 10/24/2025
2:51:51 PM PDF
Exhibit H Ratio
Calculation Worksheet 11ExhibitJRatioCalculationWorksheet.xlsx 10/24/2025 2:52:30 PM XLSX
Exhibit I Davis Bacon
Prevailing Wage Rate 10ExhibitIDavisBaconPrevailingWageRates2025.pdf 10/24/2025 2:52:55 PM PDF
2026-2027 CIP RFP
Instructions 12026-2027CIPRFPInstructions.pdf 10/24/2025 2:53:11 PM PDF
Applicant View Application Status: Not Submitted
Summary Pre-Application Application Questions Budget Tables Documents Financial Report Report Totals
Summary (answers are saved automatically when you move to another field) 10/24/25, 2:55 PM Application Form -PREVIEW
https://www.zoomgrants.com/gprop2.asp?donorid=2437&rfpid=5485&limited=5485&preview=y 4/6 Application Title/Project
Name
Amount Requested
Maximum Grant Request
$1105000
$
Applicant Information
First Name
Last Name
Telephone
Email
Organization Information (changes to this data will be reflected on all other applications for this organization) Organization Legal Name/Entity Name
Address 1
Address 2
City
State/Province
ZIP+4/Postal Code
Country
Add Address
Telephone
Fax (optional)
Website (optional)
CEO/Executive Director
First Name
Last Name
Title
Email
Next
10/24/25, 2:55 PM Application Form -PREVIEW
https://www.zoomgrants.com/gprop2.asp?donorid=2437&rfpid=5485&limited=5485&preview=y 5/6 Application ID: -1
10/24/25, 2:55 PM Application Form -PREVIEW
https://www.zoomgrants.com/gprop2.asp?donorid=2437&rfpid=5485&limited=5485&preview=y 6/6 1 F
Y 2026-2027 CDBG CAPITAL IMPROVEMENT PROJECTS

REQUEST FOR PROPOSALS

INSTRUCTIONS

I INTRODUCTION
T
he City of Glendale is soliciting proposals from public and community non- profit agencies for Capital Improvement Projects to be funded under its FY 2026-2027 Community Development Block Grant (CDBG) program. The CDBG program is funded by the f ederal Department of Housing and Urban Development (HUD). Through this program, HUD provides a formula entitlement grant to the City to fund projects which aid in the development of viable urban communities, and which meet one of two broad national objectives.

These objectives are:
1) T
o benefit low and moderate-income persons; or
2) T
o aid in the prevention and elimination of slums and blighted areas.

T
he total estimated amount of funding available to public and community non- profit agencies for Capital Improvement Projects through the FY 2026- 2027 CDBG Request for Proposal (RFP) process based on a City Council approved preliminary funding allocation plan, is $1,105,000.

E
ligible Capital Improvement Projects include:

A. Community Centers/Public Facilities:

Eligible activities include: acquisition, relocation, rehabilitation, construction or expansion of a city- owned and sponsored, other public agency-owned and sponsored, or non-profit community agency-owned and sponsored, community center, building, housing facility or facility that is used t o pr
ovide services or housing to low- and moderate-income families, youth, seniors, or persons with s
pecial needs, such as homeless, persons fleeing domestic violence, or disabled; public school facilities serving low- and moderate-income families and youth; ADA accessibility modifications to buildings; and parks and playgrounds.

B. P redevelopment costs are not eligible for CDBG funding. Predevelopment costs are defined as proposal/grant writing fees, planning studies, engineering, design, architectural and all building permits prior to construction or rehabilitation of the building.

2 II SUBMISSION INFORMATION
A. G eneral Instructions
F or funding consideration, all projects funded through the CDBG Program must meet the Pre - Qualifications, General Requirements, HUD Guidelines, and CDBG Program Guidelines defined in Sections III, IV, V and VI of the RFP. Public and community non- profit agencies responding to this RFP must complete the ZoomGrants pre-qualification questions prior to being approved to submit a proposal for CDBG Capital Improvement Project.

A
ll applications submitted by a public or community non-profit agency, must be submitted in the legal name of the organization. An authorized representative of the organization who has the legal authority to enter into an agreement with the City of Glendale.

U
pdated Policies:

A
gencies must attend the Mandatory CDBG Technical Support Meeting as a requirement of submitting a CDBG Request for Proposal for Capital Improvement Projects.

A
gencies cannot be funded for more than two (2) CIP projects at any one time, can only apply for one project at a time in any given program year, and can only submit a proposal for a second capital improvement project if their first funded project is already in construction and will be completed within a year of the application date.

A
commitment to the timely completion of CIP projects reflected in the necessary completion of Project Planning and Design Phases. The proposal should reflect project readiness and completion, or near completion, of the following pre-construction activities:
• Feasibility studies
• Conceptual designs
• Pre-schematic work
• Schematic documents and plan documentation
• Technical consulting
• Construction Documents and/or specifications
• Permits (status of plan check)
A pplications must be received by 11:59 p.m. on Friday, January 9, 2026.

Applications that do not meet the pre-qualification requirements will not be considered for funding.

Changes and/or additions to the proposal after the submission will not be accepted as part of the original proposal submission.

O
nce all applications are received, proposals will be analyzed by City staff as to completeness in addressing questions in the Funding Application, or other funding requirements. A staff analysis will be prepared identifying strengths and weaknesses (Strength & Weakness Analysis). 3 T he Strength & Weakness Analysis will be sent to proposing organizations the first week of February 2026. Responses by the applicants to the staff Strength & Weakness Analysis must be received by the second week of February 2026.

T
he City will disqualify incomplete proposals where an agency fails to properly respond and correct for the weaknesses in their application which were identified on the Strength and Weakness Analysis.

T
he original proposal, the staff Strengths & Weaknesses analysis and the response to the Strengths & Weaknesses Analysis will be reviewed and evaluated by a City Council appointed citizen CDBG Advisory Committee. R epresentatives from proposing organizations will be required to attend the MANDATORY CDBG Advisory Committee meeting to discuss their proposal and be interviewed by the CDBG Advisory Committee.

T he date for these interviews is tentatively scheduled for Friday, February 27, 2026, from 8:00 a.m. to 5:00 p.m. and Monday, March 2, 2026 from 9:00 a.m. to 3:00 p.m. Our office will notify you of the exact time and location of your interview after we receive your funding application. Upon completion of the interviews, the CDBG Advisory Committee will make funding recommendations to the City Council based on a combination of the written proposal, the response to the staff analysis, and the interviews. A public hearing on these funding recommendations will be held approximately the first week of April 2026 and the City Council/Housing Authority will vote on the CDBG program recommendations in May 2026.

B. R FP Information/Technical Assistance Meeting
A M ANDATORY Technical Assistance Meeting will be held on Monday, December 8, 2025.

T he purpose of the meeting is to provide information and technical assistance to any party interested in responding to the RFP. Community agencies and City d epartments must attend the Technical Assistance Meeting in order to submit a grant application for FY 2026-2027.

A
dditional technical assistance for completing the CDBG Capital Improvement Funding Application m
ay be requested by calling Maggie Kavarian, Community Services Manager at (818) 548-3715.

C. E nvironmental Review and Clearance
A
ll approved projects will require environmental clearance from the City of Glendale Community Development Department’s Planning Division. The Planning Division provides environmental assessments as required under the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). All CDBG projects must undergo environmental review in accordance with NEPA and if required, the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966. The Planning Division will determine what level of environmental processing is required. The project and associated permits may also require approval from other City, State or Federal bodies such as the Environmental Planning Board, the Historic Commission, the State Office of Historic Preservation, etc.
4 HUD NEPA Review: Effective 4/11/24, as part of the NEPA review, a new policy has been added regarding Radon. If awarded CDBG CIP funding, your agency may be required to provide proof of Radon testing for the existing building(s). For additional information regarding this policy, please call (818) 548
-3715 to assess your project. Radon testing is considered a pre-construction cost and must be leveraged by your agency.

A
pplicants proposing to submit a capital improvement proposal should refer to Exhibit A- CDBG CIP Checklist as a readiness tool for the proposed project.

III PRE-QUALIFICATIONS
A. E ligibility as a Sub-recipient
A
pplicants for CDBG Capital Improvement funds must meet the CDBG definition of Sub-recipient:
a public or private nonprofit agency, authority or organization. Community non-profit applicants must be able to demonstrate proof of tax -exempt nonprofit status under Section 501(c)(3) of t he I
nternal Revenue Code and Section 23701d of the California Revenue and Taxation Code.

B. F inancial Statement
Applicants for CDBG Capital Improvement funds must submit an annual financial statement or audit for the past two consecutive years along with their funding application. The financial statement or audit shall consist of either: 1) an unaudited financial statement compilation, 2) an ann
ual independent financial audit in accordance with generally accepted auditing standards and G
eneral Auditing Standards, issued by the Comptroller General of the United States, or 3) a Single Audit under Part 200— Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F -Audit Requirements §200.501 and §200.514.

Applicants without two years of financial statement compilations or independent financial audits shall not be eligible to submit a funding application.

A
pplicants must include a Financial Ratio Calculator ( See Exhibit H ) with their financial statements which must be completed and signed by their certified public accountant. The link to t
he Financial Ratio Calculator worksheet is on the City’s website at http://www.glendaleca.gov/cdbg an d in ZoomGrants Library Tab.

A
pplicants for CDBG Capital Improvement funds must submit copies of official Board meeti ng m
inutes that include documentation of submission, review and approval of year -end financial statement reports by the Board.

A
pplicants for CDBG Capital Improvement funds shall be responsible for maintaini ng doc
umentation on the resume of the Chief Financial Officer of the organization, and/or Board T
reasurer, and identify a certified public accountant (firm) responsible for preparing financial statement compilations or financial audits.
5 C. Q uarterly Payroll Taxes
A
pplicants must submit a copy of receipt of payment of most recent Federal and State quarterly payroll taxes (IRS Form 941). Please DO NOT include details of the employees’ social security num
ber or information.

IV GENERAL REQUIREMENTS:

A. Operating Agreement
A
pplicants approved for CDBG funding will be required to sign a Sub- recipient Operating Agreement with the City of Glendale to ensure compliance with City of Glendale, Community Development Block Grant Program, Federal Executive Orders, and HUD regulations. CDBG funds are subject to federal and local regulations including, but not limited to: non-discrimination, equal opportunity, accessibility, lead-based paint, prevailing wages, Uniform Relocation Act, audits, procurement and environmental review. Additional requirements can be found in the CDBG regulations and Uniform Administrative Guidance 2 CFR Part 200 http://www.ecfr.gov/cgi-bi
n/text-
idx?SID=60623b20e6213558b4aa6ab7eb76b619&node=2:1.1.2.2.1.3&rgn=div6#se2.1.200_1212 A
pplicants are encouraged to familiarize themselves with these requirements prior to applying for funds to ensure that their organizations have adequate administrative capacity and processes i n pl
ace.

B. Matching/Leveraged Funds:

A
pplicants approved for CDBG funding that propose matching or leveraged funding to complete their capital improvement construction project will be required to verify that construction funding is in place prior to beginning construction as follows:
1) P
rivate funding used as match or leverage must be deposited into a third-party construction project account.
2) B
ank loan funding used as match or leverage will require that a loan commitment letter be obtained and verified and funds drawn from the bank or a third party escrow account. 3) O
ther grant funding used as match or leverage will require award letters and receipt and deposit of funds or verification of letter of credit.

C. Management:

O
n all capital improvement projects for public and community non-profit agencies approved for CDBG funding over $15,000, the City shall record a Deed of Trust against the property that is being improved or developed, to secure the City’s interest.
6 Prior to the execution of any agreement, the City will obtain a market appraisal of the property and a preliminary title report to determine that the non-profit organization owns enough equity in the property for the City to be repaid its interest if it were to become necessary and to ascertain the City’s equity position in relation to all other liens on the property.

On capital improvement projects on properties not owned by the non- profit organization, the City will secure its interest by executing a Deed of Trust against another property owned by the non- profit organization. If the non- profit organization does not own other property, staff will submit a report to City Council to request approval to execute a sub-recipient agreement based on a promissory note.

E. Insurance

Applicants approved for CDBG funding will be required to obtain insurance, evidenced by an original certificate of insurance and endorsement. (See Exhibit G1-G5)

F. Program Reporting/Monitoring

a. Applicants approved for CDBG funding will be required to maintain and submit to the Community Services & Parks Department adequate program or demographic data and reports necessary on an annual basis for two years after the completion of the project to monitor program eligibility in accordance with City of Glendale, Community Development Block Grant Program and HUD regulations.

b. Applicants approved for CDBG Solar Panel funding will be required to maintain and verify through an accounting system where utility cost savings from solar panel installation is being applied. This will be done annually for a five- year period post energization of the solar system, in addition to the requirements in Section F. a.

H. Financial Control Systems and Audits-Non-profit Organizations

Applicants approved for CDBG Capital Improvement funding (Agency) shall comply with 2 CFR 200 Subpart D -Post Federal Award Requirements, §200.300- 200.345 which include s maintaining accounting principles and procedures required therein, utilizing adequate internal and budget controls, and maintaining necessary source documentation and accounting records that sufficiently identify the source and application of CDBG funds. HUD standards for accounting records, per §200.302 shall require that agencies have in place an accounting system that at the minimum has the following elements: chart of accounts, cash receipts journal, cash disbursements journal, payroll journal, general journal and general ledger.

Budget Controls shall refer to policies and procedures that the Agency must have in place to compare and control CDBG expenditures against the approved, appropriated CDBG budget. The Agency shall have procedures to compare actual expenditures with budgeted amounts for each CDBG grant as specified under2 CFR §200.308-200.309.

Agencies receiving CDBG funds shall comply with current City and federal procurement standards under 2 CFR §200.317-200.326 concerning the procurement and purchase of equipment, supplies, and services using CDBG funds to ensure that they are obtained as economically as possible through an open and competitive process.

Procurement transactions must be conducted in a manner providing full and open competition consistent with the standards of the CDBG program and federal procurement regulations under 2 CFR §200.318. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that provide bid quotes for the CDBG CIP RFP, develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements.

Agencies shall maintain written standards of conduct covering conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of, award, or administration of a contract supported by CDBG funds under 2 CFR §200.318(c)(1).

In addition to a financial audit, Agencies receiving over $750,000 in total federal grant funds in a year are required to conduct and file a Single Audit in accordance with financial audit requirements under Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F -Audit Requirements §200.501 and §200.514. The Agency shall be required to complete the Single Audit within 270 days after the ending date of the Agency’s fiscal year.

8 All agencies shall be required to provide evidence on a quarterly basis verification of quarterly state and federal payroll tax payments including supporting source documentation for each employee covered by the CDBG grant.

V HUD GUIDELINES

A. Non-Discrimination in Employment

Applicants approved for CDBG Public Social Service funding shall not, in accordance with Federal law, discriminate in the provision of services hereunder because of race, color, religion, national origin, ancestry, sex, age or physical or mental disability as identified in Section 109 of the Act, Section 504 of the Rehabilitation Act, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and 24 CFR 570.602. In addition, Applicants shall not discriminate in the provision of services hereunder because of religious belief, creed, medical condition, blindness, sexual orientation, marital status, pregnancy, parenthood, citizenship, gender identity, domestic partner status or AIDS or HIV status.

Applicants approved for CDBG Public Social Service funding shall certify and agree not to discriminate against any employee or person who is employed or compensated in whole or in part using funds provided under this Agreement because of race, color, creed, religion, religious belief, national origin, ancestry, citizenship, age, sex, sexual orientation, marital status, pregnancy, parenthood, medical condition, physical or mental disability, gender identity, domestic partner status or AIDS or HIV status.

B. Political Activities

Applicants approved for CDBG Public Services Social Service funding shall understand that pursuant to 24 CFR 570.207 (a) (3) CDBG funds shall not be used for programs that involve the engagement of political activities, such as partisan political campaigns, candidate forums, voter transportation, or voter registration.

C. Church/State Guidelines

CDBG Public Social Service funds may be awarded to religious-based organizations performing public social service activities, provided certain contractual provisions are included in the CDBG Operating Agreement between the City and the religious entity. The grant agreement must include contract conditions stating that: the social services provided are exclusively non-religious in nature and scope; there are no religious services, proselytizing, instruction, or any other religious influences in connection with the social services.

D. Gender Ideology

Agency shall not use grant funds to promote “gender ideology”, as defined in Executive Order (E.O. 14168, Defining Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government.

9 E. Elective Abortion
A
gency shall not use any grant funds to fund or promote elective abortions, as required by E.O. 14182, Enforcing the Hyde Amendment.

Citizenship and Immigration Services may establish from time to time to comply with PRWORA, E.O. 14218, or other EO orders or immigration laws.

N
o agency that receives funding under this grant may use that funding in a manner that by design or effect facilitates the subsidization of promotion of illegal immigration or shields illegal aliens from deportation, including by maintaining policies or practices that materially impede enforcement of federal immigration statues and regulations.

VI CDBG PROGRAM GUIDELINES
The Eligibility criteria and requirements for documentation of eligibility for program activities and facility improvement activities are described below. Each organization receiving CDBG Capital Improvement funds must spend all of the grant amounts it was allocated within three years of award date.

A. E ligibility Criteria
I
n order to be eligible for funding, the project must: 1) meet one of the CDBG National Objectives listed below, and 2) have a documented, demonstrated need for physical upgrade, development or expansion.
1)
National Objectives:
a) T
o benefit low and moderate- income persons where at least 60% of persons served by a community center, or benefiting from neighborhood revitalization activities are low and moderate-income persons (See Exhibit C Income Limits), or b) T
o aid in the prevention or elimination of slums and blight relative to buildings, and only to the extent necessary to eliminate severe and specific conditions detrimental to public health and 10 safety, i.e. elimination of faulty wiring, roofing, falling plaster or other similar conditions which are detrimental to all potential occupants.

2) Demonstrated Need:

The project application must identify and describe the substandard condition(s) of the subject facility. If the project is for expansion, then the application must describe the need for expansion and/or improvement to the existing or proposed facility to increase service levels, i.e. what programs will benefit from the project?

B. Requirements for Documentation of Eligibility

1. Applicants approved for funding for improvements to community and public facilities must be able to document the following: 1) that at least 60% of persons attending or served by the portion of the center or public facilities improved with CDBG funds are low - and moderate-income persons or that there exists substandard conditions detrimental to public health and safety, 2) that the community center or public facility has a demonstrated need for improvement and/or expansion in order to increase service levels, and 3) that at least 60% of persons served are Glendale residents.

Acceptable forms of documentation are:

a. Applicant Information F orms ( Exhibit E) which includes name, address, income, source of income, household type, ethnicity, racial background, and signature of participant and all adult household members. In addition, agencies will be required to show adequate low-income backup data, including collecting a 10% sampling of income documentation of the program(s) operated by the Applicant within the facility that will be improved with CDBG funds . The number of sub- recipient program clients to collect CDBG Applicant Information Forms for will be based on the CDBG Application for funding submitted to the City of Glendale.

b. Location and description of service area boundaries, demonstrating that the proposed improvement project service area is within a low -income area (See Census Tract Map, Exhibit B). Location of an activity in a low-income area does not conclusively demonstrate that an activity benefits low- and moderate-income persons. Hence, where applicable, records of addresses of persons utilizing the facility w ill be required as documentation of benefit to low -and-moderate income persons. Applicants should contact Community Services & Parks staff for assistance with low-income area documentation.

c. Official City building inspection reports detailing deficiencies detrimental to public health and safety, and

d. General Contractor, architectural or engineering inspection reports detailing substandard conditions.

11 C. Eligible Improvements
Applicants are eligible to receive CDBG funding for the purpose of improving public community facilities. Such facilities must be operated so as to be open for use by the general public during all normal hours of operation. CDBG funds are not eligible to pay for predevelopment costs , such as planning studies, engineering, design, and permit fees.

Eligible Capital Improvement Project activities include:

a) rehabilitation, including repair, directed toward an accumulation of deferred maintenance, replacement of principal fixtures and components of an existing community facility,

b) installation of special features designed to promote energy efficiency or security,

c) removal of material and architectural barriers that restrict the mobility and accessibility of elderly or severely disabled persons,

d) construction or expansion of floor area of an existing community facility, and

e) acquisition of property for the purpose of new construction or rehabilitation of a community facility.

D. Other Federal Requirements

Applicants receiving CDBG Capital Improvement Funds will be subject to comply with the following Federal regulations and requirements: Equal Opportunity Regulations, Disadvantaged Business Enterprise (DBE) goals, Federal Labor Standards provisions including prevailing wages, the Americans with Disability Act (ADA), Section 504 of the Rehabilitation Act of 1993, the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, the California Environmental Quality Act (CEQA), the National Environme ntal Policy Act (NEPA) , and the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966.

Policy: Proposals must include one (1) General Contractor estimate that reflects prevailing wage rates, but a minimum of two (2) general contractor estimates are strongly recommended. (See Exhibit I for updated prevailing wage rates)

Build America, Buy America (BABA) Act
On November 15, 2021, the Build America, Buy America Act (the Act) was enacted as part of the Infrastructure Investment and Jobs Act (IIJA). Pub. L. 117-58. The Act establishes a domestic content procurement preference, the Buy American Preference (BAP), for Federal programs that permit Federal financial assistance to be used for infrastructure projects. In Section 70912, the Act further defines a project to include “the construction, alteration, maintenance, or repair of infrastructure in the United States” and includes within the definition of infrastructure those items traditionally included along with buildings and real property. Starting May 14, 2022, new awards of Federal financial assistance (FFA) from a program for infrastructure, and any of those funds obligated by the grantee, are covered under the Build America, Buy America (BABA) provisions of the Act, 41 U.S.C. 8301 note.

The waiver, published March 15, 2023, establishes a phased implementation schedule for application 12 of the BAP to covered materials and HUD programs. The BAP is applicable now to iron and steel used in covered CDBG projects, i.e. for projects using funds obligated on or after November 15, 2022. For CPD, the BAP will apply next to iron and steel used in covered Recovery Housing Program (RHP) projects for funding obligated on or after August 23, 2023.

T
he Phased Implementation waiver established the following implementation schedule for HUD programs:

BAP will
apply to...

Iron and
Steel
Specifically Listed
Construction Materials
All Other Construction
Materials
Manufactured Products
CDBG
Formula
Grants
All funds
obligated
on or after
November
15, 2022
As of the date HUD
obligates new FFA from
FY24 appropriations
As of the date HUD
obligates new FFA from
FY25 appropriations
As of the date HUD
obligates new FFA from
FY25 appropriations
E. P rogram Priorities
A lthough all proposals will be given consideration, preferential co nsideration will be given to community facility improvement projects that house and provide services in the areas of CDBG Program Priorities described on Section VII or which in any other way will facilitate meeting any of the identified social service priorities as described below.

VII CDBG PROGRAM PRIORITIES
P
rogram priorities for the FY202 6-2027 CDBG Program have been assigned based upon findings derived from a comprehensive community needs assessment process . This process has identified social service priorities and capital improvement priorities. (See Exhibit D)

VIII CRITERIA FOR EVALUATION AND SELECTION OF PROPOSALS A. P
roposal evaluation criteria to be considered by the CDBG Advisory Committee in reviewing the proposals, the response to the staff analysis, conducting oral interviews, and in developing funding recommendations to the City Council are as follows:
• P
rogram Priority
• Ability to Substantiate Community Needs and How Program Addresses Those Needs • Target Population and Outreach
• Coordination and Collaboration
• Program Goals and Outcomes
• Implementation Plan-(Project Readiness)
• Budget, Cost Effectiveness and Leveraging of Funds
• Demonstrated Experience and Capacity of Sponsoring Organization/City Department 2 • Overall Financial Health of Sponsoring Organization • Overall Likelihood of Success
F
or each proposal, and in consideration of the proposal’s effectiveness in meeting all aspects of the Evaluation Criteria, the CDBG Advisory Committee shall rate each proposal out of a possible 100 points in ZoomGrants.

B. T
he proposal must set forth full, accurate, and complete information as required by this application.

C. T
he City of Glendale reserves the right to retain all submitted applications and the applications shall become the property of the City of Glendale. Applications may be disclosed under the California Public Records Act at a later date. Any department or agency of the City shall have the right to use any or all ideas presented in applications submitted in response to this RFP without any change or limitation.

Selection or rejection of a proposal does not affect these rights.

E. T
he City of Glendale reserves the right to conduct scheduled and unscheduled site visits of agency applicants by City staff, County, State and Federal funding entities.

F. T
he City of Glendale reserves the right to reject any or all applications received in answer to this RFP if deemed incomplete or inappropriate.

G. T
he City of Glendale makes no representation that any contract will be awarded to any applicant responding to this RFP.

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FY 2026-2027 CDBG Capital Improvement Projects Request for Proposal (RFP) Deadline: 1/9/2026
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Tel: 888-867-5309

Pre-Application top

1. Does your Project meet a HUD National Objective to benefit low-and moderate-income persons and/or prevent or eliminate slums or blight? (See Exhibit B and C in Library Tab)

3. Is your agency able to provide an annual financial statement or audit for the past two years. (See RFP CIP Instructions in Library Tab)

Yes

7. Is your agency able to provide: 1) proof of legal ownership (deed/tax bill) or 2) authorization from the owner (if you are not the legal owner) to perform the improvements along with the lease agreement of project site.

Yes
No
Yes
No
Yes
No
Application Questions top

BRANCHING QUESTION - CHOOSE ONE

1. Please indicate if your project will involve:
-answer not presented because of the answer to #1-
Project Description (Upload required items into Document tab)

2. Provide the physical address of the proposed project location. -answer not presented because of the answer to #1-

3. Describe the physical aspects of the proposed project including building size (square footage) and age of building (year built).
-answer not presented because of the answer to #1-

4. Describe the proposed project’s rehabilitation/improvements in detail. -answer not presented because of the answer to #1-

5. Describe previous major improvements completed at the proposed project site. -answer not presented because of the answer to #1-

6. Identify the boundaries of the proposed project’s service area. (See Exhibit B in Library Tab) -answer not presented because of the answer to #1-

7. Briefly describe the program services at the facility where improvements are proposed and indicate if these are new or existing programs and services. (i.e., youth services, senior services)
-answer not presented because of the answer to #1-

8. Describe the characteristics of the target population served. -answer not presented because of the answer to #1-

9. Describe how the program will conduct outreach to the target population. -answer not presented because of the answer to #1-

10. Is the proposed project location under the jurisdiction of the City of Glendale? If No, please indicate which City has jurisdiction of the proposed project location. -answer not presented because of the answer to #1-

11. Identify and describe the substandard condition(s) or dysfunctionality of the proposed project site, which is/are negatively impacting program operations. -answer not presented because of the answer to #1-

12. Identify and describe the functional need for development, expansion and/or improvement to existing or proposed project site, and how will the community benefit from the project? -answer not presented because of the answer to #1-

13. What methods and/or data were used to identify and verify the need for this project? -answer not presented because of the answer to #1-

14. Identify the annual total number of unduplicated persons to be served at the proposed facility or project site, as a result of this project? (Do not add commas) -answer not presented because of the answer to #1-

Eligibility Documentation

15. Please check off which FY2026-2027 Program Priorities your capital improvement project will help address. Select all that is applicable. (See Exhibit D in Library Tab) -answer not presented because of the answer to #1-

16. What entitlement(s), permits, licenses are required for your proposed project to move forward?
-answer not presented because of the answer to #1-

17. Indicate which City of Glendale Department or staff member your agency has spoken to in regards to entitlement(s), permits, license for your proposed project. -answer not presented because of the answer to #1-

18. Describe in detail how the project will benefit low to moderate income persons and/or aid in the prevention or elimination of slums and blight.
-answer not presented because of the answer to #1-

19. What form of documentation will be provided to demonstrate compliance with program eligibility requirements? Describe how low-and moderate-income income backup data, including collecting a 10% sampling of income documentation, will be conducted. (See Exhibit C and E in Library Tab)
-answer not presented because of the answer to #1-

Demonstrated Need for CDBG Funds and Need to Carry Out the Project

20. Has your agency thoroughly inspected, identified, and resolved any facility infrastructure concerns that may impact the proposed project in the long run? (i.e., Is your plumbing in good condition before a bathroom remodel is considered? Is your roof in good condition before requesting solar panels to be installed on the roof?)
-answer not presented because of the answer to #1-

Program Priority

21. Specify which of the FY 2026-2027 CDBG Program Priorities for Public Social Services this project will meet, i.e. what social service program priority and service is provided at the agency's facility? (Select all that is applicable) Refer to Exhibit D in Library Tab. -answer not presented because of the answer to #1-

22. Is this project part of a larger rehabilitation or expansion project, or revitalization project. -answer not presented because of the answer to #1-

Demonstrated Experience and Capacity

23. Describe the agency’s background and years of experience in implementing acquisition, rehabilitation or new construction projects similar to the proposed project. -answer not presented because of the answer to #1-

24. Provide a concise description of your agency’s history and success in delivering services at the facility.
-answer not presented because of the answer to #1-

Solar Panel Systems
If the project involves installation of a solar panel system, please complete the questions below and provide the necessary documents required.

25. Provide a detailed technical description of each proposed solar photovoltaic (PV) system including basic location diagrams, system designs, and all components. Describe and specify the mounting equipment and installation techniques including how roof warranties will be maintained (for rooftop solar systems) and how any parking-and ground-mounted solar arrays will be maintained. Solar PV pricing shall be all-inclusive of system costs, installation, monitoring, labor, permits, etc.
-answer not presented because of the answer to #1-

26. Describe in detail the percentage and amount by which the monthly electricity costs will be reduced by the installation of the solar panel system. Provide a financial energy analysis and system electricity output schedule and supporting information directly from a software modeling tool and describe the payback period and the rate of return on cash invested in the solar system.
-answer not presented because of the answer to #1-

27. Describe in detail how the savings in electrical costs as a result of the solar panel system will benefit the organization and the clients to be served. Include in the response quantitative numbers. Describe and itemize in detail where the monthly savings from reduced energy costs will be transferred in the agency budget to improve services to the end user. The agency should demonstrate that applying cost savings from solar panel installation is in a manner which is of tangible benefit to the client and makes a direct impact to the clients the agency serves. -answer not presented because of the answer to #1-

28. If the proposed solar panels will be installed on existing structure/infrastructure, please provide the maintenance history of the structure/infrastructure on which the panels will be installed.
-answer not presented because of the answer to #1-

Acquisition/Relocation
If the project involves acquisition of real property or rehabilitation of a property currently occupied by tenants or recently moved tenants in the past six months, please complete the question below and provide the necessary documents required.

29. Describe details regarding terms of acquisition including purchase price, estimated value based upon comparable market value, loan terms, matching funding including sources, and any other acquisition costs. Indicate all costs associated with the acquisition proposed to be paid for by CDBG funding.
-answer not presented because of the answer to #1-

30. Describe and relate the demonstrated need for Acquisition in place of Rehabilitation/Improvements. If both acquisition and rehabilitation funding is requested, then address both construction and acquisition needs.
-answer not presented because of the answer to #1-

31. All properties proposed to be acquired with CDBG funds may be subject to the Uniform Assistance and Real Property Acquisition Policies Act of 1970 (URA) and if applicable, the one- for-one replacement of low/ moderate-income dwelling unit requirement under the Housing and Community Development Act. Indicate if the property being acquired is commercial, industrial or residential and indicate if the building is vacant, if the property is occupied identify the number of persons living in the property and type of occupancy, in terms of owner, tenants, or business.
-answer not presented because of the answer to #1-

32. Projects that involve acquisition of occupied property are required by the URA to give immediate notice to tenants regarding an application to the City of Glendale for federal funding to acquire, demolish, and/or rehabilitate the building in which they reside. Copies of the URA General Information Notice are available in the offices of Community Development Department’s Housing Division. Have URA General Information Notices been provided to tenants? -answer not presented because of the answer to #1-

33. What other funding source(s) is your agency using or planning to use to fully fund this project? Is this funding source(s) currently available to your agency? If not, when do you expect to receive funds? Explain if receipt of these funds are contingent upon other factors. -answer not presented because of the answer to #1-

Budget top
Leveraged Funding
Sources/Revenues
Total Project
Cost
-none- $ 0.00
Funding Uses/Expenses CDBG
Request
Other
Sources
Total Project
Cost
Total Project Cost
(Check)
-none- $ 0.00 $ 0.00 $ 0.00 $ 0.00
CDBG Percent of Total Project Cost

calculation error

Tables top

Project Schedule
Project Phase Target Start dateTarget Completion DateDescription Architect/Engineer/Draftsperson
Environmental Review
Acquisition
Design Phase
Project Specifications
Permitting/Plan Check
Bidding
Construction
Other

Previous CDBG-Funded Projects
YEAR
FUNDED

PROJECT
TITLE

APPROVED
CDBG
BUDGET
FUNDS

EXPENDED

TO DATE
STATUS
OF

PROJECT

COMPLETION
DATE (or
estimate)

JUSTIFICATION
FOR

EXTENSION
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
Total $ 0 $ 0

Documents top
Documents Requested * Required?Attached Documents *
Work Description - Provide a detailed work
description from a licensed general
contractor or subcontractor, engineer or a
licensed architect. (Estimates should
include: prevailing wage rates and BABA
Act materials estimated costs)

Photographs - Include photographs (3”x 5”
or 4” x 6” color prints) of site, facility and
proposed construction areas.

Renderings/Blueprints/Floor Plans - Include

Application ID: 124545
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* ZoomGrants™ is not responsible for the content of uploaded documents. renderings and/or blueprints of proposed
improvements including floor plans.

Map/Location - Identify the location of the
existing or proposed facility and the
boundaries of its service area.

Agency’s past two consecutive years’
financial audit or financial compilation

Financial Ratio Calculator
Board Meeting Minutes for 2 consecutive
years.

Verification of non-profit federal and state
tax exemption status

Receipt of payment of most recent Federal
and State quarterly payroll taxes

Proof of legal ownership (deed/tax bill) or
Authorization from the owner

For Solar Panels, Agency shall submit the
last 24 months or (2) years of utility bills

For Acquisition, include a copy of the
appraisal report if available or estimated
value based upon comparable market value

Conflict of Interest Document
Permits required for operation of facility

Glendale City CouncilNovember 18, 2025

Glendale City Council
November 18, 2025