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CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Award Maintenance and Repair Contract for Fire-Life-Safety Systems 1) Motion awarding a contract to Glendale Fire Systems, Inc. (Glendale Fire) for Fire- Life-Safety Systems Maintenance and Support Project per Specification No. 4028 for the not-to-exceed amount of $1,198,135 for five years and directing the City Manager or a designee to execute the contract.
COUNCIL ACTION
Item Type: Consent Calendar
Approved for December 2, 2025 calendar
EXECUTIVE SUMMARY
The Public Works Department is responsible for the repair and maintenance of fire-life- safety systems for city buildings including fire alarm panels, smoke detection, fire suppression systems and emergency system lighting maintenance of all city-owned buildings. We need a new five-year maintenance and repair contract for these services to replace a contract expiring on December 31, 2025. Following a competitive bidding process, a five-year maintenance and repair contract needs to be awarded to Glendale Fire for Fire-Life-Safety systems for $1,198,135.
RECOMMENDATION
That the City Council approve the motion awarding a five-year contract, subject to approval to form by the Glendale City Attorney, for Fire-Life-Safety systems maintenance and support to Glendale Fire for $1,198,135.
ANALYSIS
The Public Works Department is responsible for the maintenance and repair of fire-life- safety systems at 48 city-owned and operated facilities. These systems include fire alarm panels, smoke detection, fire suppression systems, and emergency exit lighting.
These systems are required to be tested and maintained in accordance with National Fire Protection Agency (NFPA) regulations. These systems are monitored by a 24/7 call center that reports alarms to the Glendale Fire Department and city staff.
The proposed contract will be inclusive of all Public Works managed facilities that have fire-life-safety systems including: Alex Theater, Beeline Maintenance Facility, Civic 4b2
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Center Buildings, Fire Stations, Fleet Shops, Integrated Waste, Libraries, Maintenance Yards, Park Facilities, Parking Garages, Police Station, and Water and Power Facilities.
The contractor selected for these services will be required to possess specialized licensing for the maintenance and installation of fire-life-safety systems as well as an Underwriters Laboratory (U.L.) certification for the operation of the alarm communication systems. The contractor will also be filing test reports with Brycer Compliant Engine for tracking deficiencies and systems conditions.
On October 7, 2025, City Council adopted Specifications 4028 for Fire-Life-Safety Systems Maintenance and Repairs Project, and the services were advertised for bids. On October 27, 2025, three prospective bidders attended a mandatory pre-bid meeting and jobwalk, and on November 12, 2025, the city received two bids for Fire-Life-Safety services.
Glendale Fire $1,198,135
Kord Fire Protection $1,938,000
The lowest bid for electrical services was submitted by Glendale Fire. Staff has reviewed the lowest bid and determined this bid to be responsive and they are a responsible bidder.
The references provided by Glendale Fire reported satisfactory performance.
Additionally, Glendale Fire is the city’s incumbent service provider and staff is satisfied with the quality of services they have delivered to Glendale.
STAKEHOLDERS/OUTREACH
No public outreach for this ongoing building maintenance and repair contract is anticipated. Public Works will work with various building occupants to minimize the disruption building maintenance work has on city operations and the public.
FISCAL IMPACT
The maintenance and repair of Fire-Life-Safety systems will cost approximately $114,000 in the current fiscal year, which was approved as a part of the FY 2025-26 budget. No new appropriation is being requested at this time. Funding for future years of the contract will be requested during the annual budget processes. The City Council approved funding is outlined below:
Existing Appropriation
Amount Account String Funding Source
$114,000 43110-6070-PWD-7508-0000 Facilities Management Fund
ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item includes routine maintenance and repair activities and is, therefore, not subject to CEQA review.
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CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES TO STAFF RECOMMENDATION
1. Do not authorize new maintenance and repair contracts for fire-life-safety systems.
These services will be provided solely with in-house resources and regulatory compliance will not be maintained.
2. The City Council may consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Submitted by:
Daniel Hernandez, Director of Public Works
Prepared by:
Shea Eccleston-Banwer, Public Works Administrator/Acting Deputy Director Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
None.