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CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Award Construction Contract for Glorietta Park Field Light Replacement Project
1. Motion authorizing the City Manager or his designee to execute a construction contract with Ace Electric, Inc., for the Glorietta Park Field Light Replacement Project, Specification No. 4025, in the amount of $246,100, plus a 10% contingency of $24,610.
COUNCIL ACTION
Item Type: Consent Calendar
Approved for December 9, 2025 calendar
EXECUTIVE SUMMARY
Following a formal competitive bidding process, the contractor, Ace Electric, Inc., was the lowest bidder for the Glorietta Park Field Light Replacement Project. This project involves the replacement of the existing field lighting system to improve visibility, safety, and energy efficiency for park users. In addition, the scope includes the replacement of one of the light poles that recently fell. These improvements will enhance the overall user experience for athletes and spectators alike. The cost of the proposed construction contract is $246,100 and a 10% reserve for contingencies of $24,610 is proposed.
RECOMMENDATION
Approve a motion authorizing a construction contract with Ace Electric, Inc., for the Glorietta Park Field Light Replacement Project, in the amount of $246,100, plus a 10% contingency of $24,610.
ANALYSIS
Glorietta Park Field, situated in the heart of Glendale, is a well-established community recreation facility that serves a wide range of users. A hub for local youth sports, including baseball, softball, soccer, and evening league play, the field hosts numerous practices, games, and community events throughout the year. Located adjacent to playgrounds, walking paths, and picnic areas, the field is a vital recreational anchor that supports healthy lifestyle and social gathering opportunities for neighborhood families.
The existing field lighting at Glorietta Park, originally installed over four decades ago, has become increasingly deficient. The aging metal-halide fixtures are prone to frequent bulb 4f2
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burnouts, provide uneven field illumination, and consume substantially more energy compared to modern alternatives. This results in higher utility costs, increased maintenance demands, and inconsistent visibility that can compromise gameplay and safety for players and spectators, especially during evening activities.
In recent months, one of the park's light poles collapsed due to structural fatigue exacerbated by weather exposure. While no injuries occurred, the failure exposed a critical safety risk and underscores the importance of ensuring structural integrity across the lighting system. The fallen pole has since been removed and stored off-site, leaving the field with an inadequate number of lighting fixtures to support safe evening use.
In response to these concerns, the city has prepared a comprehensive project to replace all existing field lights with new, energy-efficient LED fixtures. These modern LED systems offer superior performance benefits, including:
Uniform illumination across the playing surface, reducing shadows and glare Longer lifespans and significantly lower maintenance requirements Dramatically reduced energy consumption, translating into lower operational costs Improved color rendering, enhancing visibility and experience for athletes and fans Additionally, the project will replace the fallen pole with a structurally sound, engineered replacement designed to meet current building codes and withstand local environmental conditions. This proactive approach emphasizes public safety and visual consistency across the field.
Once implemented, the upgraded lighting infrastructure will deliver safer, more reliable, and cost-effective evening use of Glorietta Park Field—ensuring the facility continues to support community health and recreation well into the future.
On July 29, 2025, the City Council adopted the specifications and directed the City Clerk to advertise for bids.
On September 23, 2025, the Public Works Department hosted a mandatory job walk and six contractors attended.
On October 15, 2025, the city received three bids as follows:
1. Ace Electric, Inc. $246,100
2. Thru Electric, Inc. $354,174
3. Electro Construction, Inc. $541,000
After an extensive review, Public Works staff found that Ace Electric, Inc., has submitted a responsive bid and is deemed a responsible bidder. The proposed contract with Ace 4f3
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Electric, Inc., amounts to $246,100, with a 10% contract contingency of $24,610. This contingency is requested for unforeseen conditions related to existing electrical wiring within weathered galvanized conduits that have been in place for over 40 years.
Ace Electric, Inc., Inc., has a current State of California General-A, B, and C-10 Contractor’s Licenses that are active and in good standing.
The Glorietta Park Field Light Replacement Project is expected to take three months to complete.
STAKEHOLDERS/OUTREACH
The work will be coordinated with the contractor and the Community Services & Parks Department staff to minimize any disruptions to operations and the public.
FISCAL IMPACT
The Glorietta Park Field Light Replacement Project’s construction will cost $246,100, plus a 10% contingency of $24,610, for a not-to-exceed total of $270,710, which was approved as a part of the FY 2025-26 budget. No new appropriation is being requested at this time. The existing appropriation is outlined below:
Existing Appropriation
Amount Account String Funding Source
$270,710 GL: 51200-4010-CSP-0020-P0000
PL: PWD01223AN
Capital Improvement Fund
Department Cost Center Program
Community
Services & Parks
Projects
ENVIRONMENTAL REVIEW (CEQA/NEPA)
This project is Categorically Exempt under California Environmental Quality Act (CEQA) Guidelines §15301, existing facilities. The existing facilities exemption applies to “the operation, repair, maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.” (CEQA Guidelines §15301).
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not award the contract thereby deferring the improvements and maintaining the status quo conditions and use of this facility.
ADMINISTRATIVE ACTION
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Submitted by:
Daniel Hernandez, Director of Public Works
Prepared by:
Arthur Asaturyan, Senior Project Manager
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map