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CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Adopt Plans and Specifications for the District 12 ADA Curb Ramp Installation and Sidewalk Repair (ADA) Project and the District 12 Pavement Management Program Implementation (PMP) Project.
1) Resolution adopting the plans and specifications for the District 12 ADA Project, Specification No. 4039, and the District 12 PMP Project, Specification No. 3965, and Plan Nos. 1-3119, 2-419, 49-269; and directing the City Clerk to advertise for bids.
2) Resolution authorizing the establishment and recordation of public street easements over certain privately owned parcels historically used as public streets and sidewalks, and suspending any City-imposed fees for said documentation and recording in connection with current and future Capital Improvement Program (CIP) projects.
COUNCIL ACTION
Item Type: Consent Calendar
Approved for March 31, 2026 calendar
EXECUTIVE SUMMARY
The construction plans and specifications have been completed for the District 12 ADA and the District 12 PMP Projects. These projects will upgrade street surfaces and pedestrian facilities throughout the project areas.
Additionally, there are portions of several privately owned parcels that have been historically and continuously utilized as sidewalks and streets, without the benefit of formally recorded public easements.
The intent of this report is to request City Council approval of the attached resolutions, adopt the project plans and specifications, authorize the City Clerk to advertise for bids, and authorize the establishment and recordation of public street easements over certain privately owned parcels historically used as public streets and sidewalks, and suspend any City-imposed fees for said documentation and recording in connection with current and future Capital Improvement Program (CIP) projects.
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RECOMMENDATION
Approve the resolution to adopt the plans and specifications for the District 12 ADA Project and the District 12 PMP Project, and to direct the City Clerk to advertise for bids; and approve the resolution to formally establish and record public street easements over the identified privately owned parcels that have been historically and continuously used for sidewalks and streets. This approval will ensure proper legal recognition of existing public access, support current and future CIP projects, and authorize the suspension of all associated documentation and recording fees for the affected property owners.
ANALYSIS
The Public Works Department maintains a robust CIP that is guided by multiple action plans accepted or adopted by the city, as well as the PMP, that is certified and updated every three to five years; and was most recently updated in 2025 following a comprehensive and automated analysis.
The capital improvements planned at various locations within Maintenance District 12 are part of the city’s annual effort to improve the sidewalk conditions, enhance pedestrian safety and accessibility, and rehabilitate roadway pavements in residential neighborhoods.
During a recent bid process, staff reassessed the CIP delivery strategy and identified an opportunity for significant cost savings by dividing the work into two separate efforts:
one addressing concrete improvements and the other focused on asphalt pavement improvements. As a result, the improvements planned in Maintenance District 12 were divided into two separate projects. The District 12 ADA Project will focus on concrete improvements, including the construction of new ADA-compliant curb ramps and the removal and replacement of damaged sidewalks, curbs and gutters, driveways, cross gutters, and alley aprons. The District 12 PMP Project will focus on pavement improvements by rehabilitating the roadways using various pavement treatment methods.
Street resurfacing involves the rehabilitation of existing street pavement that has deteriorated beyond normal maintenance work. It typically consists of the removal of the top 2-inches of existing Asphalt Concrete (AC) pavement, followed by either the placement of 1.5-inches of Asphalt Rubber Hot Mix (ARHM) pavement wearing surface over a 0.5-inch to variable thickness AC leveling course; or the placement of 2-inches of ARHM pavement wearing surface. This method improves the ride of the roadway, the structural integrity of the pavement, and begins a new service life for the street.
Asphalt Rubber Aggregate Membrane (ARAM) System III involves the rehabilitation of existing street pavement that has deteriorated beyond normal street resurfacing methods. It typically consists of the removal of the top 2-inches of existing AC pavement, followed by the placement of 1.5-inches of ARHM pavement wearing surface, over ½-inch AC leveling course, over a 3/8-inch ARAM surface. This method 5a3
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improves the ride of the roadway, the structural integrity of the pavement, and begins a new service life for the street.
Slurry seal is a cost-effective pavement preservation treatment that extends the service life of existing roadways by sealing the pavement surface and slowing further deterioration. It improves ride quality, restores skid resistance, and protects the underlying pavement structure from moisture intrusion and oxidation. This treatment consists of the application of a uniform slurry mixture of asphalt emulsion, fine aggregate, mineral filler, and additives over the existing pavement surface. Slurry seal is typically used on pavements exhibiting minor cracking, raveling, and surface oxidation, and is intended for streets that remain structurally sound but require preventive maintenance rather than structural rehabilitation.
Project Location
The projects are located in Maintenance District 12.
Project Scope
The District 12 ADA Project scope includes the following:
Selective removal, repair, and reconstruction of approximately 13,650 linear feet of damaged and/or new curbs and gutters, and 82,500 square feet of sidewalks, driveways, cross gutters, alley aprons, and local depressions. Construction and modification of 87 curb ramps to meet ADA guidelines; and, Realignment of the following skewed Intersections to improve pedestrian safety and driver sight distance:
oBoston Avenue and Fifth Avenue
oBoston Avenue and Second Avenue
oHermosa Avenue and Pennsylvania Avenue
oPontiac Street and Lauderdale Avenue
oLos Amigos Street and Lauderdale Avenue
oEl Caminito Avenue and Lauderdale Avenue
The District 12 PMP Project scope includes the following:
Application of approximately 1.8 centerline miles of emulsion aggregate slurry over ARAM (ARAM System I);
Approximately 4.1 centerline miles of surface grinding and placement of ARHM; Approximately 3 centerline miles of surface grinding and placement of ARHM over AC leveling course and ARAM (ARAM System III);
Selective removal/reconstruction of deteriorated pavement and placement of asphalt concrete and Portland cement concrete pavement; Adjustment of existing manholes, utility valves, and water meters to finished grade; and
Removal and replacement of existing traffic striping and pavement markings. 5a4
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Americans with Disabilities Act (ADA)
The District 12 ADA Project will focus on concrete improvements, including the construction of new ADA-compliant curb ramps and the removal and replacement of damaged sidewalks, curbs and gutters, driveways, cross gutters, and alley aprons. The District 12 PMP Project will focus on pavement improvements by rehabilitating the roadways using various pavement treatment methods.
Easement Documentation
During the design phase for the District 12 ADA and PMP Projects, staff identified portions of several privately owned parcels that have been historically and continuously used as public sidewalks and streets, and that also contain existing public utilities, but lack formally recorded public street easements. This condition creates a legal and administrative gap that could complicate the city’s ability to construct, maintain, and invest in sidewalks, streets, and utility infrastructure as part of the District 12 ADA and PMP Projects and any future CIP projects. Recording public street easements will formalize long-standing public access and utility presence, provide clear authority for operations, maintenance, and capital improvements, and reduce the risk of project delays or disputes related to property rights. Suspending any City-imposed fees for easement documentation, specifically the Easement Preparation Fee (currently $805.00) and the Legal Description Review Fee (Varies; $400.00 minimum) and recording fees for affected property owners is appropriate and equitable, as the easements reflect existing public use rather than a new private benefit. The fee suspension will facilitate property owner cooperation, minimize administrative barriers, and support the timely and efficient delivery of this project and future infrastructure improvements.
Competitive Bidding Process
To ensure competitive bids, the city will advertise these projects on multiple plan holders’ websites, which publish project bidding documents, distribute the information to their extensive network of contractors, and construction industry contacts.
These projects will also be advertised in a local newspaper, the Glendale Independent, prior to bid opening, as well as on BidNet Direct, which is a web-enabled data service to the public sector, for the dissemination of the building and construction project proposals to their large number of member contractors and consultants.
Finally, the project bidding documents will also be posted on the City’s website.
The construction of the District 12 ADA Project is anticipated to begin in August 2026 and is scheduled for completion by January 2027. The construction of the District 12 PMP Project is anticipated to begin in February 2027 and is scheduled for completion by April 2027.
STAKEHOLDERS/OUTREACH
Approximately 8,250 notifications were sent to property owners and occupants along the project limits notifying them of the in-person and virtual community meeting for both projects on January 15, 2026 at 6:00 p.m. The in-person and virtual community meeting was also broadcast on the City’s YouTube channel. During the meeting, the 5a5
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public was informed of the project details, construction schedule, future city and contractor notifications, and the impacts of the construction work in their neighborhood. Participants also had the opportunity to phone in and provide their comments and/or ask questions regarding the project.
Approximately one month before the commencement of construction of each project, staff will prepare a notification postcard containing essential project details including a link to the project website. The postcard will be sent by mail to the residences and businesses that will be affected by the construction. Additionally, the contractor will be responsible for distributing door hangers to the affected addresses. The door hangers will be provided one week prior to the start of any construction activity within the project area.
Furthermore, outreach on these projects continue to occur through social media and dedicated project websites that are hosted through the City of Glendale domain. The website familiarizes the public to the projects and to the project team, explains the scope of work and project locations, and provides the public with staff contact information for questions, discussion, and/or input.
FISCAL IMPACT
Suspending City-imposed fees for easement documentation and recording for affected property owners will result in the City not collecting the Easement Preparation Fee ($805.00) and the Legal Description Review Fee (Varies; $400.00 minimum) per address, since the easements reflect existing public use rather than a new private benefit.
The current engineer’s estimate for the construction of the District 12 ADA Project is between $3,500,000 and $4,000,000, and the current engineer’s estimate for the construction of the District 12 PMP Project is between $7,700,000 and $8,400,000, which were not included as part of the FY 2025-26 budget. Therefore, staff will request appropriations for each project from the Gas Tax Fund(4020) at the time of contract award based on the lowest responsive bid received from a responsible bidder.
ENVIRONMENTAL REVIEW (CEQA/NEPA)
The Project is categorically exempt from environmental review because of CEQA Guidelines §§ 15301.
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES TO STAFF RECOMMENDATION
Do not approve the resolution adopting the plans and specifications for the District 12 ADA Project and the District 12 PMP Project or the resolution to formally establish and record public street easements over the identified privately owned parcels. Doing so, however, will not improve the condition of the city’s sidewalks and streets, and the city may lack the legal authority to construct, maintain, or improve existing streets, 5a6
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sidewalks, and utilities in the affected areas, potentially resulting in project delays, increased costs, and limited public access for the District 12 ADA and PMP Projects and future CIP projects.
ADMINISTRATIVE ACTION
Submitted by:
Daniel Hernandez, Director of Public Works
Prepared by:
Huang Zheng, P.E., Civil Engineer II
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map