5d
CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Award of contract to Las Colinas Engineering dba Las Colinas Electrical to Furnish Materials, Equipment, and Labor for the Glendale Water & Power (GWP) Substation Battery, Charger, and Rack System Replacement Project.
1. Motion authorizing the City Manager, or his designee, to enter into and execute an Engineering, Procurement and Construction (EPC) contract with Las Colinas Engineering dba Las Colinas Electrical to furnish materials, equipment, and labor for GWP’s Substation Battery, Charger, and Rack System Replacement Project (RFP No. 3998), in the amount of $962,961 with a ten percent (10%) contingency of $96,296.
2. Resolution of Appropriation.
COUNCIL ACTION
Item Type: Consent Calendar
Approved for August 11, 2026 calendar
EXECUTIVE SUMMARY
GWP received a proposal to the advertisement of Request For Proposal (RFP), issued on March 30, 2026. GWP staff evaluated the proposal based on the criteria stated in the RFP and determined that Las Colinas Engineering dba Las Colinas Electrical’s proposal meets the requirements of the RFP.
RECOMMENDATION
Authorize the City Manager to enter into and execute an EPC contract with Las Colinas Engineering dba Las Colinas Electrical to furnish materials, equipment, and labor as needed for the Substation Battery, Charger, and Rack System Replacement Project in the amount of $962,961, plus a ten percent contingency of $96,296.
ANALYSIS
GWP’s commitment to providing safe and reliable electric power to its customers relies on uninterrupted power supply to the utility’s critical control, protection, and communication equipment at the electric substations. This power is provided by the substation batteries and associated accessories.
On January 13, 2026, City Council approved Resolution 26-02 to adopt RFP No. 3998 and direct the City Clerk to advertise for proposals. The advertisement for proposals was posted in the Glendale Independent newspaper and the City of Glendale website on February 2, 2026, and a mandatory virtual pre-proposal meeting was held on 25d
6 9
9 3
February 17, 2026, with six prospective proposers in attendance. On March 16, 2026, the proposal submittal deadline was closed with one proposal received. GWP staff evaluated the proposal and determined that the bid did not meet clearly stated requirements in the RFP. The proposal was therefore disqualified and the bidder notified accordingly.
On March 30, 2026, another advertisement for RFP No. 3998 was posted in the Glendale Independent newspaper and the City of Glendale website and, a mandatory virtual pre-proposal meeting was held on April 14, 2026, with 17 prospective proposers in attendance.
On May 18, 2026, the proposal submittal deadline was closed with only one proposer, Las Colinas Engineering dba Las Colinas Electrical submitting a proposal. GWP staff evaluated the proposal based on the criteria laid out in the RFP and found the proposal met GWP’s requirements. The proposal cost is above engineer’s estimate of $760,000 mainly due to recent increase in the cost of batteries and chargers.
STAKEHOLDERS / OUTREACH
Not applicable.
FISCAL IMPACT
The total cost of this project is $962,961, with a ten percent contingency of $96,296, for a total project cost of $1,059,257. Of this total, $678,452 is included in the approved FY 2026–27 budget. Staff is requesting an appropriation of $380,805 from the Electrical Surplus Fund Balance to fund the remaining project cost.
The existing appropriation and the requested additional appropriation are outlined below:
Existing Appropriation
Amount Account String Funding Source
$678,452 GL: 43110-5830-GWP-0020-P0000-
PL: GWP00645AN
Electric Depreciation Fund
Department Cost Center Program
Glendale Water
and Power
Projects
Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$380,805 27900-5810-GWP-
0000
GL: 43110-5830-GWP-
0020-P0000-
PL: GWP00645AN
Electric Works
Surplus Fund
Department Cost Center Program
Glendale Water
and Power
Projects
25d
6 9
9 3
35d
6 9
9 3
ENVIRONMENTAL REVIEW
The project is Categorically Exempt under the provisions of the California Environmental Quality Act (CEQA) pursuant to the California Code of Regulations, Title 14, Sections 15301 and 15302, repair, maintenance, or minor alterations of existing utility facilities, and replacement or reconstruction of existing utility systems or facilities.
CAMPAIGN DISCLOSURE
In accordance with the City Campaign Finance Ordinance No. 5744, the following are the names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors, and any person or entity with more than ten percent (10%) interest in the company proposed for contract in this agenda item report:
Officers of Las Colinas Engineering dba Las Colinas Electrical:
Full Name Title Business Address City State Zip
Luis Calderon Engineering/100%
Owner/MBE
3490 Laurel Avenue Rialto CA 92377
ALTERNATIVE TO STAFF RECOMMENDATION
Do not to authorize the requested action. This will jeopardize the City’s electric grid due to potential protection system failure, SCADA and communication loss, equipment damage, and resultant extended outages.
ADMINISTRATIVE ACTION
Submitted by:
Scott K. Mellon, P.E., General Manager - Glendale Water and Power Prepared by:
Hovsep Barkhordarian, P.E., Electrical Engineering Manager Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS / ATTACHMENTS
None.