RESOLUTION NO. __________
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA
DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE CONTRACTS WITH MARGARET C. PETT INC. AND J K MILKIN INC. USING PRICING OBTAINED FROM NATIONALLY COMPETITIVELY BID CONTRACTS
UNDER THE CALIFORNIA MULTIPLE AWARD SCHEDULES (CMAS) PURCHASING
PROGRAM FOR CITYWIDE FURNITURE PROCUREMENT IN THE CUMULATIVE AMOUNT OF $300,000 FOR THREE-YEAR TERMS.
WHEREAS, the Public Works Department purchases furniture on behalf of the City of Glendale for a variety of reasons such as replacing broken furniture, in response to ergonomic assessments, improving accessibility, following the hiring of new staff and in conjunction with office renovations and capital improvement projects; and WHEREAS, the City of Glendale has an ongoing need for as-needed furniture design, delivery, and onsite installation services all provided by a single vendor which is a range of services under a single contract currently not contemplated by the City’s Purchasing Policy; and WHEREAS, the California Multiple Award Schedules (CMAS) program, administered by the California Department of General Services (DGS), provides competitively awarded contracts that may be used by public agencies throughout California and using CMAS contracts enables the City to streamline procurement by leveraging pre-established pricing, terms, and conditions that have already been competitively solicited and evaluated by the State; and WHEREAS, Public Contract Code (PCC) PCC 10298 specifically authorizes State and local agencies to contract with suppliers awarded DGS contracts without further competitive bidding; and
WHEREAS, utilizing pricing established through nationally competitive cooperative purchasing contracts represents the most practical and compliant approach for continuing these essential services while complying with applicable law; and WHEREAS, CMAS procurements require issuance of a City purchase order referencing the applicable CMAS contract and incorporating all required State provisions and following this process ensures compliance with applicable procurement requirements, maintains appropriate documentation, and adheres to established purchasing standards; and WHEREAS, Using CMAS agreements provides a transparent, efficient, and competitively priced procurement method while reducing administrative effort associated with ongoing traditional bidding processes and continued use of CMAS purchasing agreements will support timely project delivery, ensure compliance with grant requirements, and maintain responsible stewardship of public funds.; and
WHEREAS, Public Works staff researched the procurement approaches for furniture being used by other local agencies and found these types of purchasing programs for furniture are standard for California municipalities including both Burbank and Pasadena; and WHEREAS, the City’s Purchasing Policy generally limits the use of cooperative purchasing agreements for procurements that involve the construction and maintenance of Public Works; and
WHEREAS, the installation of the furniture contemplated constitutes construction work under the City’s Purchasing Policy, and accordingly, the City cannot rely solely upon the cooperative purchasing provisions of the Purchasing Policy to procure the furniture and installation services from Margaret C. Pett and J K Milkin Inc.; and WHEREAS, Margaret C. Pett and J K Milkin Inc., are authorized vendors under CMAS; and
WHEREAS, the furniture vendors Margaret C. Pett and J K Milkin Inc. have experience and an established history of providing responsive and high-quality furniture services to the City of Glendale at reasonable costs; and
WHEREAS, Margaret C. Pett Inc. and J K Miklin Inc. represent furniture manufacturers whose products are already widely used throughout the city's facilities. Contracting with these vendors will help maintain consistent furniture standards, aesthetics, and design features across city facilities.; and
WHEREAS, the furniture vendors Margaret C. Pett and J K Milkin Inc. have prevailed in past Request for Proposals (RFP) processes for furniture services conducted by Glendale in the past 10 years, working for Glendale all these years they have prepared floor plans and AutoCad files for city facilities enhancing their level of services to the City of Glendale; and WHEREAS, Glendale City Charter, Article VI, Sec. 9 provides an exemption to competitive bidding where the Council determines it is in the best interest of the city to dispense with competitive bidding; and
WHEREAS, the City Council finds that dispensing with competitive bidding is in the best interests of the City for the foregoing reasons, including the furniture is compatible with the City’s existing furniture systems; standardization will facilitate future reconfiguration, replacement, maintenance, and warranty service; Margaret C. Pett and J K Milkin Inc., have demonstrated experience and an established history of providing responsive and quality services.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
Section 1. The foregoing facts are deemed to be true and correct and are a basis for dispensing with competitive bidding and the Council hereby finds that it is in the best interests of the city to dispense with competitive bidding.
Section 2. The City Manater or a designee is hereby authorized to execute contracts with Margaret C. Pett and J K Milkin Inc. for Citywide Furniture Procurement in the amount of $300,000 cumulative for three years subject to approval to form by the Glendale City Attorney.
Adopted this _____ day of ____________, 2026.
____________________________
Mayor, City of Glendale
ATTEST:
____________________________
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF GLENDALE )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was Adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _________________, 2026, the same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
___________________________
City Clerk