1 In response to Executive Orders issued in 2020 by Governor Newsom brought on by the COVID-19 pandemic, the City began conducting its public meetings utilizing Zoom Video Communications. The teleconferenced meeting allowed the City to continue to conduct essential business and comply with Public Health Administration recommendations to protect the public and City employees, practice social distancing and limit exposure.
CALL TO ORDER
Mayor/Chair Davis called the REGULAR JOINT MEETING of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 6:00 p.m. via Zoom Video Commination’s, meeting ID# cityofglendora.org/zoom.
ROLL CALL
Council Members/Commissioners present: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis
Council Members/ Commissioners absent: None
Staff present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant
City Manager Moises Lopez, Administrative
Services Director Marie Ricci, Police Chief Matt
Egan, Public Works Director Alison Sweet,
Community Development Director Jeff Kugel,
City Clerk/Communications Director Kathleen
Sessman Assistant Human Resources Director
Karen Resendez, Transportation Manager Steven
Mateer, Accounting Supervisor Brittany Aguilar,
Digital Media Specialist Craig Gill, Senior Digital
Media Specialist Greg Morton, and Deputy City
Clerk/Records Manager Elvia Harvey
CLOSED SESSION
City Attorney Wynder read the agendized Closed Session title into the record as follows:
1. PUBLIC EMPLOYEE APPOINTMENT
A closed session will be held, pursuant to Government Code § 54957, to consider ratification of the City Manager's appointment to the position of Director of Information Technology.
City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, January 11, 2022
via Zoom Video Communications,
meeting ID# cityofglendora.org/zoom
2 Mayor/Chair Davis invited public comment and inquired if any requests had been received. City Clerk/Communications Director Sessman announced that no written correspondence and/or requests were received.
Mayor/Chair Davis convened the meeting into Closed Session at 6:02 p.m.
Mayor/Chair Davis adjourned Closed Session and reconvened into Open Session at 6:18 p.m. with all members present and requested that City Attorney Wynder report out of Closed Session.
City Attorney Wynder stated that a Closed Session was held to discuss on (1) Closed Session item and reported the following actions: Item #1) The City Council met to consider filling the position of Director of Information Technology where the appointment is made by the City Manager and ratified by City Council. The City Council unanimously ratified the appointment.
Mayor/Chair Davis recessed the meeting at 6:19 p.m. and reconvened the meeting at 7:00 p.m. with all members present.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Pastor Devries of Glendora Community Church.
The Pledge of Allegiance was led by Mayor Pro Tem/Vice Chair Boyer.
STUDENT REPORTS - NONE
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
2. Public Comments received
Mayor/Chair Davis OPENED the Public Comment period and inquired if any requests had been received to provide public comment. Deputy City Clerk/Records Manager Harvey announced that no written correspondence and/or requests to provide comments were received. Therefore, Mayor/Chair Davis CLOSED the Public Comment period
MEMBER STATEMENTS/REPORTS
Council Member Thompson provided a Gold Line video update Council Member Allawos commented on his and Council Member Fredendall, Mayor Pro Tem Boyer, and Mayor Davis’ attendance at a Cub Scout event and congratulated the Cub Scouts from troop 491 for achieving their “Arrow of Light” merit badge.
Council Member Fredendall Echoed kudos to the Cub Scouts for their achievement and commented on the vandalism that occurred at the Finkbiner Park bathrooms. 3 Mayor Pro Tem Bpyer wished everyone a happy new year; gave an update on the drought and urged residents to continue to conserve water; gave a Foothill Transit update and announced that the Transit District is also experiencing staff shortages due to COVID, therefor residents may have a wait for bus service.
Mayor Davis announced the meeting would be adjourned in honor of longtime resident Marcia Conway and spoke on the deceased accomplishments and service to the community.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
3. COVID-19: Reopening of the Economy Update
City Manager Raymond provided an update on COVID-19 Health Orders and announced that the City would be pausing the Youth Baseball Program for two weeks due to COVID-19 health orders.
PUBLIC HEARINGS - NONE
CONSENT CALENDAR
Council Member/Commissioner Allawos requested Administrative Services Director Ricci to commented on Item #5 for public awareness.
Administrative Services Director Ricci commented that the report was a new more detailed report than the previous “Warrants and Demands” report that will be included as an agenda item on a regular basis.
Motion made by Michael Allawos and seconded by Mendell Thompson to Consent Calendar Items #4 through #8 as presented.
Motion Carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, Mendell Thompson, David J. Fredendall; NOES: (None); ABSENT: (None); ABSTAIN: (None).
4. City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Minutes
The City Council/Agency/Authority affirmed the following Minutes as presented: 1. November 9, 2021 Regular Joint City Council Meeting minutes, November 16, 2021 Special Joint City Council Water Commission Meeting minutes, and November 30, 2021 Special City Council meeting minutes as presented.
5. Review and affirm disbursements for December 2021 in the amount of $4,740,085 The City Council/Agency/Authority affirmed the following: 1. Disbursements for December 4 2021 in the amount of $4,740,085.
6. City of Glendora and Glendora Successor Agency Investment Report for November 2021 The City Council/Agency received and filed the report.
7. Approve a contract with the County of Los Angeles to increase Measure H Funding for Homeless Services in the amount of $53,500
The City Council 1. Authorized the City Manager to sign a contract with the County of Los Angeles to increase our Measure H Funding; 2. Authorized the Administrative Services Director to appropriate $53,500 for the Measure H Grant; and 3. Authorized the City Manager to sign an Amendment to the Union Station Homeless Services agreement in the amount of $53,500.
8. Second Reading and Adoption of and Ordinance Amending the Glendora Municipal Code Regarding the Regulation of Short-term Rentals (Strategic Plan Item 37-EMO) The City Council waived full reading, read by title only and adopted on second reading Ordinance 2066 entitled, "AN ORDINANCE OF THE CITY COUNCIL AMENDING TITLE 21 (ZONING) SECTION 21.03.140 (SHORT-TERM RENTALS) OF THE GLENDORA MUNICIPAL CODE RELATING TO MAXIMUM OCCUPANCY (PLN21-0040)."
MEMBER AGENDA ITEMS
9. Resolution Establishing City Council Benefits
RECOMMENDATION: 1. Adopt a City Council Resolution entitled “A RESOLUTION ESTABLISHING CITY COUNCIL BENEFITS”; and 2. Approve an additional appropriation from General Fund Reserves in the amount of $17,500 and Water Operations Reserves in the amount of $9,000
Staff report was presented by City Manager Raymond.
City Council discussion included clarification that the 457 retirement account for government employers is equivalent to a private company 401k; and that there is no cash value to the benefits for the City Council.
Motion made by David J. Fredendall and seconded by Mendell Thompson to 1. Adopt a City Council Resolution CC 2022-01 entitled “A RESOLUTION ESTABLISHING CITY COUNCIL BENEFITS”; and 2. Approve an additional appropriation from General Fund Reserves in the amount of $17,500 and Water Operations Reserves in the amount of $9,000 Motion Carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, Mendell Thompson, David J. Fredendall; NOES: (None); ABSENT: (None); ABSTAIN: (None).
10. Consider the potential placement of a measure on the ballot related to Senate Bill 10 (Weiner, 2021)
RECOMMENDATION: 1. Consider the potential placement of a measure on the ballot 5 related to Senate Bill 10; and 2. Provide City staff with direction accordingly.
Staff report was presented by City Attorney Wynder.
City Council discussion included clarification that SB10 is intended to increase density; pros and cons of a City Ordinance versus a ballot measure to limit the bill; clarification that the Bill stipulates these units per parcel allowances for properties within ½ mile from “transit rich areas”; and that a ballot measure would be an amendment to the State Constitution related to land use and a would not currently be in the best interest to the City as the bill may have future amendments.
Motion made by Michael Allawos and seconded by David J. Fredendall to 1. Direct staff to follow measure through the legislature and report back and 2. Receive and file the report.
Motion Carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, Mendell Thompson, David J. Fredendall; NOES: (None); ABSENT: (None); ABSTAIN: (None).
UNFINISHED BUSINESS
11. Authorize the Purchase of Three (3) 2021 MobilityTRANS Vans (Class V) Replacement Vehicles from Creative Bus Sales, Chino, CA for a total purchase cost of $202,620 (Strategic Plan Item #54-IMCF)
RECOMMENDATION: 1. Approve a Purchase Order for Three (3) 2021 MobilityTRANS Vans (Class V) from Creative Bus Sales in the amount of $202,620; 2.
Approve the supplemental appropriation from Fund 209-Prop A Transit Reserves in the amount of $26,518; and 3. Authorize the City Manager or his designee, to execute the purchase order with Creative Bus Sales, including making minor and non-substantive changes.
Staff report was presented by Transportation Manager Mateer.
City Council discussion included clarification that demonstration vehicles are not available as the manufacturer is in Canada; that the current electric vehicle option is cost prohibitive; that one City transit vehicle is approved to become an electric vehicle; the preferred vendor for charging equipment; city transit involvement in homeless services; and that the electric vehicle approved a year ago is expected to be delivered between March and April.
Motion made by Michael Allawos and seconded by Mendell Thompson to 1. Approve a Purchase Order for Three (3) 2021 MobilityTRANS Vans (Class V) from Creative Bus Sales in the amount of $202,620; 2. Approve the supplemental appropriation from Fund 209-Prop A Transit Reserves in the amount of $26,518; and 3. Authorize the City Manager or his designee, to execute the purchase order with Creative Bus Sales, including making minor and nonsubstantive changes.
Motion Carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, Mendell Thompson, David J. Fredendall; NOES: (None); ABSENT: (None); ABSTAIN: (None). 6 NEW BUSINESS
12. A Resolution Approving an Amendment to the Authorized Position Control Listing and the Classification and Compensation Plan for the City of Glendora to Include Director of Information Technology Classification
RECOMMENDATION: 1. Adopt a City Council Resolution entitled, " A RESOLUTION
APPROVING AN AMENDMENT TO THE AUTHORIZED POSITION CONTROL
LISTING AND AMENDING THE CLASSIFICATION AND COMPENSATION PLAN
FOR THE CITY OF GLENDORA TO INCLUDE INFORMATION TECHNOLOGY DIRECTOR CLASSIFICATION”; and 2. Approve the addition of one Full Time Equivalent (FTE) position to the Information Technology Division.
Staff report was presented by City Manager Raymond.
There were no questions or discussion from the City Council.
Motion made by Mendell Thompson and seconded by Michael Allawos to a City Council Resolution CC 2022-02 entitled, "A RESOLUTION APPROVING AN AMENDMENT TO
THE AUTHORIZED POSITION CONTROL LISTING AND AMENDING THE
CLASSIFICATION AND COMPENSATION PLAN FOR THE CITY OF GLENDORA TO INCLUDE INFORMATION TECHNOLOGY DIRECTOR CLASSIFICATION”; and 2.
Approve the addition of one Full Time Equivalent (FTE) position to the Information Technology Division.
Motion Carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, Mendell Thompson, David J. Fredendall; NOES: (None); ABSENT: (None); ABSTAIN: (None).
13. Annual Comprehensive Financial Report for Fiscal Year ended June 30, 2021 RECOMMENDATION: 1. Receive and file the Annual Comprehensive Financial Report for fiscal year ending June 30, 2021.
Staff report was presented by Accounting Manager Aguilar and City Auditor Consultant Frances Kuo of the Pun Group, LLP.
City Council discussion included the City’s reserves at 45% contributing to Glendora’s triple A bond rating; and collective kudos to the Finance staff and Accounting Manager Aguilar for the report.
Motion made by Michael Allawos and seconded by Mendell Thompson to 1. Receive and file the Annual Comprehensive Financial Report for fiscal year ending June 30, 2021.
Motion Carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, Mendell Thompson, David J. Fredendall; NOES: (None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
Council Member Thompson thanked everyone who worked within the Gold Line construction restrictions, and urged residents support local businesses and to practice patience with merchants 7 affected by staff shortages due to COVID-19.
City Manager Raymond commented on the vandalism to the Finkbiner Park bathrooms and announced that a future agenda item would include fixing Finkbiner Park bathrooms as well as improvements to other City Parks.
ADJOURNMENT
Mayor/Chair Davis adjourned the meeting at 8:40 p.m. in honor of Marcia Conway.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on January 25, 2022 by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).