City of Glendora Minutes
City Council, Successor Agency
and Housing Authority
Tuesday, January 25, 2022
via Zoom Video Communications,
meeting ID#
cityofglendora.org/zoom
In response to Executive Orders issued in 2020 by Governor Newsom brought on by the COVID-19 pandemic. The City began conducting its public meetings utilizing Zoom Video Communications. The teleconferenced meeting allowed the City to continue to conduct essential business and comply with Public Health Administration recommendations to protect the public and City employees, practice social distancing and limit exposure.
CALL TO ORDER
Mayor/Chair Davis called the REGULAR JOINT MEETING of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 6:00 p.m. via Zoom Video Commination’s, meeting ID# cityofglendora.org/zoom.
ROLL CALL
Council Member/Commissioners present: Michael Allawos, David Fredendall, Mendell L.
Thompson, Mayor Pro Tem/Vice-Chair Gary Boyer, Mayor/Chair Karen K. Davis Council Member/Commissioners absent: None
Staff Members present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager Moises Lopez, Administrative Services Director/City Treasurer Marie Ricci, Police Chief Matt Egan, Public Works Director Alison Sweet, Library Director Janet Stone, Assistant Public Works Director Chisom Obegolu, Community Development Director Jeff Kugel, City Clerk/Communications Director Kathleen Sessman, Management Analyst Vanessa Mikhail, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and Deputy City Clerk/Records Manager Elvia Harvey
CLOSED SESSION
City Attorney Wynder read the agendized Closed Session title into the record as follows:
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
A closed session will be held, pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Richard Bernal vs. City of Glendora; United States District Court for the Central District of California, Case No. 2:21-cv-02459.
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
A closed session will be held, pursuant to Government Code § 54956.99 (d)(1), to confer with legal counsel regarding one (1) matter of pending litigation to which the City is a party. The title of such litigation is as follows: CARRASCO v. CITY OF GLENDORA, United States District Court for the Central District of California, Case No. 2:21-CV05965-MWF-ASx.
Mayor Davis invited public comment and inquired if any requests had been received. Deputy City Clerk/Records Manager Harvey announced that no written correspondence and/or requests were received.
Mayor Davis convened the meeting into Closed Session at 6:02 p.m.
Mayor Davis adjourned Closed Session and reconvened into Open Session at 6:36 p.m. with all members present and requested that City Attorney Wynder report out of Closed Session.
City Attorney Wynder reported that City Council met in Closed Session at 6:02 p.m. to discuss two items with court ordered mediation within 2 days of each other. A privileged and confidential briefing was given, a discussion was held on what authority would be granted and the City Council unanimously gave direction on both cases.
Mayor Davis recessed the meeting at 6:38 p.m. and reconvened at 7:00 p.m. with all Council Members present.
Minutes Tuesday, January 25, 2022 Page 2 of 5
City Council, Successor Agency and Housing Authority
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Lead Pastor Chris Lewis of Foothill Christian Church.
The Pledge of Allegiance was led by Police Chief Matt Egan.
STUDENT REPORTS - NONE
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
3. Public comments received
Mayor/Chair Davis OPENED the Public Comment period and inquired if any requests had been received to provide public comment.
Deputy City Clerk/Records Manager Harvey announced that written correspondence and/or requests to provide comments were received from the following: Joe Cina, and Bob Gutzwiler.
There was no one else wishing to provide comment; therefore, Mayor/Chair Davis CLOSED the Public Comment period.
MEMBER STATEMENTS/REPORTS
Council Member Allawos commented on the recent windstorm and requested an update on when the City Council would resume in person meetings.
Council Member Thompson commented on the windstorm and gave a Goldline project update.
Council Member Fredendall reported on his participation in the San Gabriel Mountains Community Collaborative and Trails Committee and commented on the windstorm.
Mayor Pro Tem Boyer reported on current drought conditions; on a Southern California Council of Governments meeting he attended; gave an update on Foothill Transit; and responded to public inquiries on damaged trees in the Glendora Village from the wind storm.
Mayor Davis commented on the windstorm and gave an update on the Los Angeles County Sanitation District.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
4. High School Student Representative Report
5. COVID-19: Reopening of the Economy Update
City Manager Raymond provided an update on COVID-19 Health Orders; announced that the City Youth Baseball Program has resumed; and responded to inquiry on resuming in person City meetings.
PUBLIC HEARINGS
6. A Public Hearing to Consider a Resolution Amending the Master Schedule of Fees for Fiscal Year 2021-22 relating to Passport Service and Animal License Issuance (Strategic Plan Item 11 - IFSS)
Mayor Davis read the title into the record and OPENED the Public Hearing.
Staff report was presented by Administrative Services Director/City Treasurer Ricci.
Minutes Tuesday, January 25, 2022 Page 3 of 5
City Council, Successor Agency and Housing Authority
Mayor Davis invited public testimony and inquired if any requests had been received to provide testimony. Deputy City Clerk/Records Manager Harvey announced that there were no communications and/or requests received to provide testimony; therefore, Mayor Davis declared the Public Hearing CLOSED.
A motion was made by David J. Fredendall, seconded by Mendell Thompson, to adopt City Council Resolution CC 2022-03 entitled, "A RESOLUTION OF THE CITY COUNCIL
AMENDING THE MASTER SCHEDULE OF FEES FOR SERVICE AND AMENDING CITYWIDE FEES FOR COST OF SERVICE FOR FISCAL YEAR 2021-2022 RELATING TO PASSPORT SERVICES AND ANIMAL LICENSE ISSUANCE”.
The motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis NOES: (None); ABSENT: (None); ABSTAIN:
(None).
CONSENT CALENDAR
A motion was made by Michael Allawos, seconded by David J. Fredendall, to approve Consent Calendar items #7-#10.
The motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis NOES: (None); ABSENT: (None); ABSTAIN:
(None).
7. City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Minutes.
The City Council/Agency/Authority affirmed the following minutes as presented: 1. June 22, 2021 Regular Joint Meeting Minutes, 2. December 14, 2021 Regular Joint Meeting Minutes, and 3. January 11, 2022 Regular Joint Meeting Minutes.
8. Monthly Investment Activity Report for December 2021 The City Council/Agency received and filed the report.
9. Adopt a Resolution Re-Authorizing Remote Teleconference Meetings of the Legislative Bodies for the City of Glendora for the 30-Day period beginning January 29, 2022 through February 28, 2022 pursuant to the Ralph M. Brown Act and AB 361 The City Council 1. Adopted City Council Resolution CC 2022-04 entitled, “A
RESOLUTION OF THE CITY COUNCIL RE-RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020,
AND RE-AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-DAY PERIOD BEGINNING JANUARY 29, 2022 THROUGH FEBRUARY 28, 2022 PURSUANT TO THE RALPH M. BROWN ACT AND AB 361.”
10. Geographical Information Systems (GIS) Project.
The City Council 1. Approved the Enterprise Agreement with ESRI in an amount not to exceed $198,966; and 2. Authorized the purchase of 300 user licenses and 10 creator licenses.
MEMBER AGENDA ITEMS
11. Consideration of the Brand-Huang-Mendoza Tripartisan Land Use Initiative Staff report was presented by Assistant City Manager Lopez.
City Council commented on the item.
A motion was made by Gary Boyer, seconded by Mendell Thompson, to approve City Council Resolution CC 2022-05 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, EXPRESSING SUPPORT FOR THE “BRAND-HUANGMENDOZA TRIPARTISAN LAND USE INITIATIVE” TO AMEND ARTICLE XI OF THE Minutes Tuesday, January 25, 2022 Page 4 of 5
City Council, Successor Agency and Housing Authority
CONSTITUTION OF THE STATE OF CALIFORNIA TO MAKE ZONING AND LAND USE COMMUNITY AFFAIRS, AND NOT OF STATE INTEREST”.
The motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis NOES: (None); ABSENT: (None); ABSTAIN:
(None).
UNFINISHED BUSINESS - NONE
NEW BUSINESS
12. Execute a Memorandum of Understanding (MOU) between the Glendora Public Library Friends Foundation (GPLFF) and the City of Glendora (Strategic Plan Item 40 - EMO) Staff Report and PowerPoint presentation was given by Library Director Stone.
City Council expressed their appreciation to the Friends Foundation and city staff for their efforts to complete the MOU.
A motion was made by Gary Boyer, seconded by Mendell Thompson, to 1. Approve the Memorandum of Understanding with the Glendora Public Library Friends Foundation to formally affirm the partnership with the City to provide volunteer and financial support for the programs and services of the Glendora Public Library; and 2. Authorized the City Manager to execute a Memorandum of Understanding (MOU) between the Glendora Public Library Friends Foundation (GPLFF) and the City of Glendora..
The motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis NOES: (None); ABSENT: (None); ABSTAIN:
(None).
13. Meda Avenue and Bus Plaza Conceptual Improvements
Staff Report and Power Point was presented by Management Analyst Mikhail.
The City Council provided input on safety consideration with the proposed firepit; testing furniture from Vestra before finalizing the installation; responsibility for managing entertainment; naming of the public areas; proposed timeline for final design; and clarification on budget for installation by year end.
No further action was taken as the item was only a discussion item.
14. Capital Improvement Program Update - Part 2 for Fiscal Years 2021/23 Projects (Strategic Plan Items 8-IFFS, 10-IFSS,46-IMCIF, 48-IMCIF, 49-IMCIF, 50-IMCIF, 52- IMCIF, 53-IMCIF, 54-IMCIF)
Staff Report and PowerPoint was presented by Public Works Director Sweet.
City Council discussion included cost increases for some projects due to increased scope of work; efforts being done to combine projects with overlapping scope to increase efficiency; and funding for some water infrastructure projects.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Amend the 5- Year Capital Improvement Program; 2. Approve the supplemental appropriation from Water Capital reserves in the amount of $198,450 and from Measure M reserves in the amount of $77,550 for a total of $276,000.
The motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis NOES: (None); ABSENT: (None); ABSTAIN:
(None).
15. Award a Professional Services Agreement to Mulholland Consulting, Inc. for design of Water and Street Improvements for Mauna Loa, East of Glendora Avenue in the amount of $85,291 (Strategic Plan Item 46 - IMCIF)
Minutes Tuesday, January 25, 2022 Page 5 of 5
City Council, Successor Agency and Housing Authority
Mayor Davis announced that Items #15 and #16 would be presented concurrently.
Staff report and PowerPoint was presented by Public Works Director Sweet.
City Council discussion included input from Assistant Public Works Director Chisom Obegolu on current methods for water pipe assessment; and confirmation that projects are being coordinated with Goldline projects as needed.
Mayor Davis called for a motion for Items #15.
A motion was made by Mendell Thompson, seconded by Michael Allawos, to 1. Award a Professional Services Agreement to Mulholland Consulting, Inc. for design of Water and Street Improvements for Mauna Loa Avenue, East of Glendora Avenue in the amount of $85,291 with a 10% contingency in the amount of $8,530 for a total amount of $93,821; and 2. Authorize the City Manager or his designee to execute the agreement including making minimal and/or nonsubstantive changes.
The motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis NOES: (None); ABSENT: (None); ABSTAIN:
(None).
16. Award a Professional Services Agreement to Willdan Engineering for design of Water and Street Improvements for Cumberland Road, Palomar Drive, Lone Hill Avenue (North of Foothill Boulevard), Amelia Avenue, Country Club Drive, and Country Club Vista in the amount of $196,047 and authorize a 10% contingency in the amount of $19,605 for a total amount of $215,652 (Strategic Plan Item 46-IMCIF) Mayor Davis called for a motion for Item #16.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Award a Professional Services Agreement to Willdan Engineering for design of water and street improvements at Cumberland Road, Palomar Drive, Lone Hill Avenue (North of Foothill Boulevard), Amelia Avenue, Country Club Drive, and Country Club Vista (Package 1) in the amount of $196,047 with a 10% contingency in the amount of $19,605 for a total amount of $215,652; and 2. Authorize the City Manager or his designee to execute the agreement including making minimal and/or non-substantive changes.
The motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis NOES: (None); ABSENT: (None); ABSTAIN:
(None).
MEMBER/STAFF CLOSING COMMENTS
Council and staff had no closing comments
ADJOURNMENT
Mayor Davis adjourned the meeting at 9:05 p.m.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved affirmed on __________________ February 8, 2022 by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).