1 In response to Executive Orders issued in 2020 by Governor Newsom brought on by the COVID-19 pandemic, the City began conducting its public meetings utilizing Zoom Video Communications. The teleconferenced meeting allowed the City to continue to conduct essential business and comply with Public Health Administration recommendations to protect the public and City employees, practice social distancing and limit exposure.
CALL TO ORDER
Mayor/Chair Davis called the REGULAR JOINT MEETING of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 7:00 p.m. via Zoom Video Communication, meeting ID# cityofglendora.org/zoom.
ROLL CALL
Council Members/Commissioners present: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson
Council Members/ Commissioners absent: None
Staff present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant
City Manager Moises Lopez, Administrative
Services Director/City Treasurer Marie Ricci,
Police Chief Matt Egan, Public Works Director
Alison Sweet, Library Director Janet Stone,
Community Development Director Jeff Kugel,
City Clerk/Communications Director Kathleen
Sessman, Assistant Public Works Director Chisom
Obegolu, Senior Planner Hans Friedel,
Administrative Assistant Lorena Cordova, Senior
Digital Media Specialist Greg Morton, and Deputy
City Clerk/Records Manager Elvia Harvey
CLOSED SESSION - NONE
INVOCATION AND PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Fredendall.
STUDENT REPORTS - NONE
City of Glendora Minutes
City Council, Successor Agency
and Housing Authority
Tuesday, February 8, 2022
via Zoom Video Communications,
meeting ID#
cityofglendora.org/zoom or
https://zoom.us/j/9329247224
2 REORDERING OF AND ADDITIONS TO THE AGENDA
There were no request received.
PUBLIC COMMENT
1. Public Comments
Mayor/Chair Davis OPENED the Public Comment period and inquired if any requests had been received to provide public comment.
Deputy City Clerk/Records Manager Harvey announced that written correspondence and/or requests to provide comments were received from the following: Janelle Santellan, Kathleen Cady, Monica Lopez, Matt Russell, Jim Dowdle.
There was no one else wishing to provide comment; therefore, Mayor/Chair Davis CLOSED the Public Comment period.
MEMBER STATEMENTS/REPORTS
Council Member Thompson gave a Goldline project update.
Council Member Allawos reported on his attendance at a meeting with Public Works, Three Valleys, and City Manager Raymond on plans for the Irwindale Wells and water supply; announced he would be attending a League of California City's Governance, Transparency, and Labor Relations Committee meeting on February 9, 2022; and reported on the La Colina development project off of Sierra Madre in Glendora.
Council Member Fredendall commented on repeated acts by youth in the Glendora Village requiring Police assistance.
Mayor Pro Tem Boyer announced February 7-11, 2022 is National School Counselor's Week; and gave an update on San Gabriel Valley Council Of Governments Regional Housing Trust projects.
Mayor Davis commented on the Souper Bowl of Caring fundraiser occurring now through February 12, 2022 sponsored by the Glendora Rotary to benefit Shepherds Pantry; announced the Mayor's Prayer breakfast was scheduled to be held on April 27, 2022; and that tonight’s meeting will be adjourned in memory of former City Manager Art Cook’s wife Mary Cook, and former Trails Council Chair Gordon Rowley’s wife Norma Rowley.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
There were no statements given.
SPECIAL ITEMS
3 2. COVID-19: Reopening of the Economy Update
City Manager Raymond provided an update on COVID-19 Health Orders.
3. Police Department Quarterly Update
Police Chief Egan provided the update.
PUBLIC HEARINGS - NONE
CONSENT CALENDAR
Mayor Pro Tem Boyer requested additional information on Item #7 for public awareness.
A motion was made by Michael Allawos and seconded by Mendell Thompson to approve Consent Calendar Items #4 - #7 as presented.
Motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
4. Affirm minutes from January 25, 2022 City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting The City Council/Agency/Authority affirmed the minutes as presented.
5. Review and Affirm Disbursements for the Month of January 2022 in the Amount of $4,436,635.66.
The City Council affirmed disbursements for January 2022 in the amount of $4,436,635.66.
6. Approve Palo Alto Maintenance Agreement for 2022 in an amount not to exceed 25, 500 with the possibility of 4 one-year extension (Strategic Plan Item EMO-45) The City Council 1. Approved the purchase of the Palo Alto annual maintenance for 2022 in an amount not to exceed $25,500; 2. Authorized subsequent annual maintenance subscriptions up to 2026 along with a possible 5% contingency of the original contract each year; and 3. Authorized the City Manager to approve subsequent subscriptions upon verification of fiscal availability.
4 7. Award the Contract to CT&T Concrete Paving, Inc. for Citywide Sidewalk and Curb Ramp Improvements Project, Plan No. 1349 in the Amount of $258,570 (Strategic Plan Item 46-IMCIF)
The City Council 1. Adopted a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2.
Awarded the contract to CT&T Concrete Paving, Inc. for Citywide Sidewalk and Curb Ramp Improvements Project, Plan No. 1349 in the amount of $258,570 with a 10% contingency in the amount of $25,857 for a total amount of $284,427; 3. Authorized the Director Public Works to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; 4. Approved a supplemental appropriation from Fund 256 – RMRA to this project in the amount of $59,502; and 5. Authorize the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes.
MEMBER AGENDA ITEMS - NONE
UNFINISHED BUSINESS
8. Amend the 5-Year Capital Improvement Program to Include the Finkbiner Park Playground, Restroom and Pickleball/Tennis Court-Area Improvement Project and approve the Supplemental appropriation of $1,508,650 from Measure E (Strategic Plan Item 48-IMCIF and 49-IMCIF)
RECOMMENDATION: 1. Approve the Amended FY 2021-2026 Capital Improvement Program by changing the title of the existing “Finkbiner Park Restroom Remodel” project to the “Finkbiner Park Playground, Restroom and Pickleball/Tennis Court-Area Improvement Project”; and 2. Approve the supplemental appropriation from Measure E in the amount of $116,050 in FY2021/22 and $1,392,600 in FY2022/23, for a total of $1,508,650 to fund the design and construction of the project Staff Report and PowerPoint was presented by Assistant Public Works Director Sledd.
Following City Council discussion, a motion was made by Mendell Thompson and seconded by Michael Allawos to 1. Approve the Amended FY 2021-2026 Capital Improvement Program by changing the title of the existing “Finkbiner Park Restroom Remodel” project to the “Finkbiner Park Playground, Restroom and Pickleball/Tennis Court-Area Improvement Project”; and 2.
Approve the supplemental appropriation from Measure E in the amount of $116,050 in FY2021/22 and $1,392,600 in FY2022/23, for a total of $1,508,650 to fund the design and construction of the project.
Motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None). 5 NEW BUSINESS
9. Award the Contract for Integrated Water Master Plan and Water Rate Study to AKM Consulting Engineers in the Amount of $549,942.80 (STRATEGIC PLAN ITEM 8-IFSS) RECOMMENDATION: 1. Award a Professional Services Agreement to AKM Consulting Engineers to conduct an Integrated Water Master Plan and Water Rate Study in the amount of $499,948 with a 10% contingency in the amount of $49,994.80 for a total amount of $549,942.80; and 2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
Staff Report and PowerPoint was presented by Assistant Public Works Director Obegolu.
Following City Council discussion, a motion was made by Michael Allawos and seconded by David J. Fredendall to 1. Award a Professional Services Agreement to AKM Consulting Engineers to conduct an Integrated Water Master Plan and Water Rate Study in the amount of $499,948 with a 10% contingency in the amount of $49,994.80 for a total amount of $549,942.80; and 2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
Motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
10. Annual General Plan Progress Report and Housing Element Implementation Annual Progress Report
RECOMMENDATION: 1. Receive and file the General Plan Annual Progress Report and the Housing Element Implementation Annual Progress Report; and 2. Authorize staff to file the reports with the State of California Department of Housing and Community Development.
Staff Report and PowerPoint was presented by Senior Planner Friedel.
Following City Council discussion, a motion was made by David J. Fredendall and seconded by Michael Allawos to 1. Receive and file the General Plan Annual Progress Report and the Housing Element Implementation Annual Progress Report; and 2. Authorize staff to file the reports with the State of California Department of Housing and Community Development.
Motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
11. Resolution declaring the existence of a local emergency due to January 2022 Wind Storm Event
RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION
DECLARING THE EXISTENCE OF A LOCAL EMERGENCY, PURSUANT TO GLENDORA MUNICIPAL CODE §§ 11.04.010 AND 11.12.020(A), WITHIN THE
CITY OF GLENDORA DUE TO AN EXTRAORDINARY WIND EVENT
6 OCCURRING ON JANUARY 21-22, 2022."
Staff Report and PowerPoint was presented by Police Chief Egan.
Following City Council discussion, a motion was made by Michael Allawos and seconded by Mendell Thompson to 1. Adopt City Council Resolution CC 2022-06 entitled, "A
RESOLUTION DECLARING THE EXISTENCE OF A LOCAL EMERGENCY, PURSUANT TO GLENDORA MUNICIPAL CODE §§ 11.04.010 AND 11.12.020(A), WITHIN THE CITY
OF GLENDORA DUE TO AN EXTRAORDINARY WIND EVENT OCCURRING ON JANUARY 21-22, 2022."
Motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
There were no comments.
ADJOURNMENT
Mayor Davis adjourned the meeting at 9:18 p.m. in memory of Mary Cook and Norma Rowley.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on February 22, 2022 by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).