Cities Index.
Agenda packet

Glendora City Council
March 22, 2022

Document
Agenda packet
Meeting
March 22, 2022
Body
Glendora City Council
Pages
5
Original file
43.6 MB
Text extracted from the city's file for reading and search. Open the original on meetings.ci.glendora.ca.us. That file is the official record.

SPECIAL NOTICE

IMPORTANT PUBLIC HEALTH AND SAFETY MESSAGE REGARDING

PARTICIPATION AT CITY COUNCIL MEETINGS

CHANGES AND ADDITIONAL OPPORTUNITIES RELATING TO PUBLIC MEETINGS As emergency conditions persist in the City, specifically, a state of emergency remains in effect related to COVID-19, community transmission of COVID-19 in Los Angeles County has rapidly increased from Low to High due to the highly contagious Delta variant of COVID-19 which has emerged, Los Angeles County officials are imposing and recommending measures to promote social distancing, requires masking by all, regardless of vaccination status, in an effort to slow the continuously high trends in and level of transmission of COVID-19 throughout the State and Los Angeles County. The City Council determine that that the presence of COVID-19 and the increase of cases due to the Delta variant and will continue to cause, conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City, and has affirmed a local emergency exists and re-ratified the proclamation of state of emergency by the Governor of the State of California. In compliance with AB 361, Brown Act public meetings will continue to be conducted utilizing Zoom Video Communications. To participate in the meeting from the comfort of your own home or office download Zoom on any phone or computer device and enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. The teleconferenced meeting allows the City to continue to conduct essential business and comply with Public Health Administration recommendations to protect the public and City employees, practice social distancing and limit exposure.

Want to watch?
All our City Council meetings can be watched live through Internet Streaming at www.cityofglendora.org, through Spectrum cable television Channel 3 and Verizon Channel 31.

How do I participate?
You may give public comment at the commencement of the meeting when the presiding officer calls for public comment.

Speakers are limited to three (3) minutes, speaking once, on both on- and off-agenda items. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. To ensure that the public will be able to participate, the city is providing three methods in which the public can submit their comments:

OPTION 1: LIVE COMMENTS
Public is invited to participate via Zoom Video Communications, enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. If you wish to address the governing board on any matter posted on the agenda or within subject matter jurisdiction should utilize one of the following protocols:

Utilizing “Raise Your Hand” Feature Utilizing “Chat” Feature Step 1. Virtually “raise your hand” using zoom, Step 1. Utilizing Chat function (Send a message to City Clerk and let them know which item(s) you wish to comment on (aka: Public Comment, Item #1 or #2)), Step 2. Wait to be called on by the City Clerk, Step 2. Wait to be called on by the City Clerk, Step 3. Unmute your audio, Step 3. Unmute your audio,
Step 4. Verbalize your comments (less than 3 minutes) Step 4. Verbalize your comments (less than 3 minutes) OPTION 2: E-MAIL
Public Comments can be submitted via email to [email protected] with the subject “Public Comment – Insert Governing Body and Meeting Date”. Public Comments received will be added to the associated Agenda Packet before 5:00 p.m. each day leading up to meeting (weekends and holidays excluded). Emails received in real time and prior to the commencement of Public Comment Period or Public Hearing and not already incorporated in the agenda will be read out loud (up to 3 minutes).

OPTION 3: MAIL
Public comments may be mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment. The City Clerk will read public comments received out loud (up to 3 minutes) into the public record if received before 5 p.m. on the date of the meeting. Otherwise, public comments will be considered late correspondence and incorporated into the meeting minute record.

The City of Glendora thanks you in advance for your cooperation and support as we work to provide city services in new and creative ways. If you have any questions, feel free to contact the City Clerk’s Department at (626) 914-8210.

Your health and safety is our top priority.

For more information on virtual meetings in compliance with the Ralph M. Brown Act visit the City website at www.cityofglendora.org/COVID19.

Meeting Date: 3/22/2022 / Packet Page #: 1
REVISED MARCH 21, 2022

CLOSED SESSION ITEMS REMOVED AND WILL NOT BE DISCUSSED
GENERAL BUSINESS SESSION WILL BEGIN AT 7 P.M.

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MARCH 22, 2022
VIA ZOOM VIDEO COMMUNICATIONS, MEETING ID# CITYOFGLENDORA.ORG/ZOOM OR HTTPS://ZOOM.US/J/9329247224

MAYOR/CHAIR
Karen K. Davis

MAYOR PRO TEM/VICE-CHAIR
Gary Boyer, District 3

COUNCIL/COMMISSIONERS
Michael Allawos
David Fredendall, District 2
Mendell Thompson, District 5

MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.

BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.

LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31.

City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at
cityofglendora.org/citymeetings.

Meeting Date: 3/22/2022 / Packet Page #: 2
REVISED MARCH 21, 2022

CLOSED SESSION ITEMS REMOVED AND WILL NOT BE DISCUSSED
GENERAL BUSINESS SESSION WILL BEGIN AT 7 P.M.

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MARCH 22, 2022

VIA ZOOM VIDEO COMMUNICATIONS
MEETING ID# CITYOFGLENDORA.ORG/ZOOM OR HTTPS://ZOOM.US/J/9329247224 6:00 PM CLOSED SESSION – CANCELLED AS OF MARCH 21, 2022 7:00 PM GENERAL BUSINESS SESSION

TO THE MEMBERS OF THE CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY OF THE CITY OF GLENDORA AND TO THE CITY CLERK:

NOTICE IS HEREBY GIVEN that the City Council, Successor Agency and Housing Authority will conduct a meeting at 6:00 PM on Tuesday, March 22, 2022, in via Zoom Video Communications, meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224.

NOTICE IS FURTHER GIVEN that Closed Session business will commence at 6:00 p.m., when scheduled, and General Business Session will commence at 7:00 p.m.

The purpose of said meeting is as follows:

CALL TO ORDER

ROLL CALL
CLOSED SESSION PORTION OF THE MEETING THAT COMMENCES AT 6 P.M. WAS

CANCELLED AND LISTED CLOSED SESSION ITEMS WILL NOT BE DISCUSSED GENERAL BUSINESS SESSION WILL BEGIN AT 7 P.M.

CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
A closed session will be held, pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Richard Bernal vs. City of Glendora; United States District Court for the Central District of California, Case No. 2:21-cv-02459.

INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.  Invocation
 Pledge of Allegiance
Meeting Date: 3/22/2022 / Packet Page #: 3

STUDENT REPORTS
Student Reports are presented by representatives from of Charter Oak, Glendora, St Lucy’s Priory and Whitcombe High Schools. Presentations are made the fourth Tuesday of each month from September to April.

2. High School Student Representative Report

REORDERING OF AND ADDITIONS TO THE AGENDA

PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.

Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both onand off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

3. Public Comments

MEMBER STATEMENTS/REPORTS

CITY MANAGER AND CITY ATTORNEY STATEMENTS

SPECIAL ITEMS

4. San Gabriel Valley Regional Housing Trust Updates and Accomplishments Presentation

PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.

PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

5. Consideration of Activity Proposed for the Annual Action Plan FY 2022-2023 for the Community Development Block Grant (CDBG) Program
CITY RECOMMENDATION: Open and Conduct the Public Hearing, accept evidence and testimony presented, close the hearing and in the absence of evidence and testimony to the contrary, consider the following: 1. Accept the activity and projects to be included in the CDBG One-Year Action Plan for FY 2022-2023; and 2. Commence the required 30-day public comment period.

CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.

Meeting Date: 3/22/2022 / Packet Page #: 4

6. Affirm minutes from March 8, 2022 City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Regular Meeting, and March 14, 2022 City Council and Housing Authority Special Meeting.

CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm the minutes as presented.

7. Rain Bird 4G Upgrade for Central Control Irrigation System in the amount of $30,265 (Strategic Plan Items 49-IMCIF)
CITY RECOMMENDATION: 1. Approve the purchase of 4G IQ cellular cartridge upgrade for City irrigation controllers in the amount of $30,265.

MEMBER AGENDA ITEMS

8. Policy Development for Council Proclamations and Similar Recognitions (Requested by Allawos and Davis) (Strategic Plan 41 - EMO)
CITY RECOMMENDATION: 1. Review, discuss, and provide direction to staff on the development of an administrative policy for proclamations and other City Council Recognitions.

UNFINISHED BUSINESS

9. Policy changes required due to change of City of Glendora City Council Election Date from March 2022 to November 2022 relating to City Council Policies regulating the reorganization of City Council and selection of Mayor and Mayor Pro Tem (Strategic Plan Item 26 - EMO) CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION

OF THE CITY COUNCIL AMENDING CITY COUNCIL POLICY RELATING TO THE

CITY COUNCIL REORGANIZATION AND SELECTION OF MAYOR AND MAYOR PRO TEM AND RESCIND RESOLUTION CC 2019-03.”

10. Conduct a Discussion on City of Glendora Teleconferenced Public Meetings and Returning to in-person meetings
CITY RECOMMENDATION: 1. Conduct discussion and provide direction to staff; or 2.

Receive and file report and take no action at this time; or 3. Adopt the proposed Resolution and direct staff to return to in-person City Council meetings beginning April 1, 2022.

NEW BUSINESS

11. Award Contract for Gladstone Reservoir Demolition and Parking Lot Improvement Project, Plan No. 1242 in the amount of $1,305,945.85 (Strategic Plan Item 46 - IMCIF) CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;

2. Award the contract for Gladstone Water Reservoir Demolition and Parking lot Improvement Project, Plan No.1242 to Wreck Age Demolition Inc. of Fontana, CA in the amount of $1,187,223.50 with a 10% contingency in the amount of $118,722.35 for a total amount of $1,305,945.85; 3. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; 4. Approve a supplemental appropriation in the amount of $416,878.00 from Fund 530 (Water Capital Projects reserves); Meeting Date: 3/22/2022 / Packet Page #: 5
and 5. Authorize the City Manager to execute the Agreement, including making minor nonsubstantive changes.

12. Approval of Business Improvement District FY 2022-2023 Annual Report and Consideration of a Resolution Announcing Intentions to Levy and Collect Assessments for Fiscal Year 2022- 2023 for the Glendora Village Business Improvement District CITY RECOMMENDATION: 1. Approve the FY 2022-2023 Business Improvement District Annual Report; and 2. Adopt a City Council Resolution entitled, “A Resolution of the City Council announcing intentions to levy and collect assessments for the Fiscal Year 2022-2023 for the Glendora Village Business Improvement District as permitted by the Parking and Business Improvement Area Law of 1989 (California Streets and Highways code section 36500 et seq.).”

13. Glendora People Movement Project Prioritization and Award of Contract Services Agreement to Alta Planning + Design, Inc. for $463,130.00 for Glendora Urban Trail Phase 2 & 3, Plan No. 1313
CITY RECOMMENDATION: 1. Direct staff to prioritize the design and construction of Scenario 1 as presented in the staff report for the first phase of the Glendora People Movement Project; 2. Amend the Capital Improvement Program to combine the Glendora Urban Trail and First/Last Mile Projects into the People Movement Project; and 3. Authorize the City Manager to execute the Professional Services Agreement with Alta Planning + Design, Inc. for design and right-of-way services for Glendora Urban Trail Phase 2 & 3, Plan No. 1313 in the amount of $463,130.00.

14. Glendora Outdoor Dining (Strategic Plan Item 4 - ISED) CITY RECOMMENDATION: 1. Provide input and comment on proposed update and revision of the Glendora Village outdoor dining program.

MEMBER/STAFF CLOSING COMMENTS

ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing special notice and agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.

Certification Dated: March 17, 2022
Re-Posted: March 21, 2022
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 3/22/2022 / Packet Page #: 6

NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of public meetings, proceedings, and business in the City of Glendora on February 9, 2021 (Resolution CC 2021-02) and go into effect on April 1, 2021.

LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings. For more information, please contact the City Clerk’s office at (626) 914-8210.

MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Agendas are available at the following locations:
• City Clerk's Office • Glendora Public Library Government Kiosk and Bulletin Board • Crowther Teen and Family Center Bulletin Board • City's web page at cityofglendora.org/citymeetings

PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting by submitting to the City Clerk a Speakers Request form and stating the topic to be addressed. Speakers Request forms shall be available at the Council Chambers throughout the council meeting.

Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

CURFEW
In the absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn City Council meetings at 10:30 p.m. or as soon thereafter as is reasonably practicable. This means that under normal circumstance, the City Council will complete action on whatever agenda item is being discussed/debated at 10:30 p.m. after which the Presiding Officer shall adjourn the regularly scheduled meeting to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continue.

STAFF REPORTS
As a general rule, staff reports, or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72 hours prior to the scheduled City Council meeting for public inspection at Glendora City Hall, via public kiosks located in the City Clerk’s office and at the Glendora Public Library during regular business hours, and on the City’s website at cityofglendora.org/citymeetings. In addition, meetings can be viewed live at the time posted on the agenda and related staff reports can be opened and viewed simultaneously along with the streaming of the meeting at cityofglendora.org/citymeetings.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda after the posting of the agenda will be available for public review in the City Clerk''s Office, 116 E. Foothill Boulevard, Glendora, California, during normal business hours. In addition, such writings or documents will be made available for public review at the respective public meeting and via the City’s website at cityofglendora.org/citymeetings.

SUBMITTAL OF INFORMATION BY MEMBERS OF THE PUBLIC FOR DISSEMINATION MEETINGS Any member of the public who desires to submit documentation in hard copy form may do so prior to the meeting by emailing their comments and/or information to [email protected]. This information will be disseminated.

CITY SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
It is the intention of the City of Glendora to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Irvine will attempt to accommodate you in every reasonable manner. Please contact the City Clerk's Office at (626) 914-8210 no later than 72 hours prior to the meeting. (28 CFR 34.102.104 ADA TITLE II).

Assisted listening devices are available at the meeting for individuals with hearing impairments. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35. 104 ADA Title II) For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at [email protected].

Meeting Date: 3/22/2022 / Packet Page #: 7
Meeting Date: 3/22/2022 / Packet Page #: 8
SGVRHT
Updates and Accomplishments
March 2022
Item #4. Page 1
Meeting Date: 3/22/2022 / Packet Page #: 9
SGVRHT Overview
 The San Gabriel Valley Regional
Housing Trust (SGVRHT) is a Joint
Powers Authority formed by SB 751
(Rubio) to fund and finance the
planning and construction of
affordable and homeless housing.
 SGVRHT is able to receive and
leverage public and private financing.
 22 cities have joined the SGVRHT,
including Pomona
Item #4. Page 2
Meeting Date: 3/22/2022 / Packet Page #: 10
SGVRHT Board of Directors
Chair, Jed Leano,
City of
Claremont
Vice Chair, Becky
Shevlin, City of
Monrovia
Gary Boyer, City
of Glendora
Adele AndradeStadler, City of
Alhambra
Maria Morales,
City of El Monte
Margaret Finlay,
City of Duarte
Carol Averell,
Housing Expert
Benita DeFrank,
Housing Expert
Patty Cortez,
City of Covina
Item #4. Page 3
Meeting Date: 3/22/2022 / Packet Page #: 11
Capital Funding Sources
The SGVRHT received a $20 million earmark in the FY 21-22 State Budget § Earmark priorities were adopted by the SGVRHT board in September 2021

1. Pipeline project funding- $8 million

2. Revolving loan funding- $8 million

3. Homeless Housing Pilot Programs- $4 million
Local Housing Trust Fund
Competitive State 1:1 matching source for affordable housing development.

1. 2020 LHTF award- $1 million, 2 projects (Claremont, Pomona) totaling 71 units

2. 2021 LHTF award- $1.1 million, 2 projects (Pomona, Alhambra) totaling 175 units Item #4. Page 4
Meeting Date: 3/22/2022 / Packet Page #: 12
SGVRHT Pipeline Funding Awards
City Project Name SGVRHT Funding # of units
Claremont Baseline Road $554,750 15
Pomona West Mission $1,350,000 56
Alhambra Mariposa $1,000,000 50
Pomona East Holt $1,000,000 125
Baldwin Park Vista del Monte $500,000 53
El Monte 11730 Ramona $1,560,000 39
Pomona Prisma Artist Lofts $2,000,000 75
Claremont Harrison Avenue $1,280,000 32
Alhambra Chapel $1,760,000 44
Montebello 6
th Street Grand $700,000 63
Total $11,704,750  552
10 projects
Average per unit investment:
$21,204
Item #4. Page 5
Meeting Date: 3/22/2022 / Packet Page #: 13
Project Renderings
Item #4. Page 6
Meeting Date: 3/22/2022 / Packet Page #: 14
Revolving Loan Fund
 The Revolving Loan Fund (RLF) will provide access to capital short term for predevelopment, and construction loans
 Creation of an RLF was a recommendation from the SGVRHT’s strategic plan  Member citites identified the need for early capital
 The SGVRHT allocated $8 million in State Earmark funds to start the RLF. Loan proceeds and repayments will be available to lend to new projects in perpetuity.  Consultant will host stakeholder forums during the formation of the RLF guidelines  First round of projects must close financing by May 30, 2023.

Item #4. Page 7
Meeting Date: 3/22/2022 / Packet Page #: 15
Homeless Housing Pilot- tiny homes
Item #4. Page 8
Meeting Date: 3/22/2022 / Packet Page #: 16
Additional Homeless Housing Pilot Programs
 Provide a homeless housing unit/shelter
bed for a minimum of 12 months;
 Maximum funding of $25,000 per bed/unit
operated for 2 years or more; funding will
be prorated based on program duration;
minimum term of 1 year
 Funding must be expended by May 15,
2023
 $1.25 million was allocated in December
2021 to an adaptive reuse project in
Baldwin Park (right) to develop 50 beds of
homeless housing
Item #4. Page 9
Meeting Date: 3/22/2022 / Packet Page #: 17
Housing Planning Actitivies
● Surplus land inventory: Establish an inventory of
publicly and privately-owned sites that could
potentially serve as sites for affordable and/or
homeless housing; Develop a webpage to share the
inventory data with city staff and developers to
facilitate development opportunities
● Land Trust Study: Determine the feasibility of creating a San Gabriel Valley Regional Land Trust and the best
formation and governance structure for the entity
● Affordable Housing Incubator: Provide member cities
with technical assistance in below disciplines:
• Financial Analysis & Technical Support;
• Real Estate & Land Acquisition Support;
• Land Use and Environmental Analysis;
• Public Outreach & Engagement; and
• Grant Writing.

Item #4. Page 10
Meeting Date: 3/22/2022 / Packet Page #: 18
SGVRHT Project Support
Technical Assistance
Affordable Housing
Incubator
Pilot programs
Predevelopment
Revolving loan fund
for acquisition and
predevelopment
capital
Regional Land Trust
Pipeline Funding
Construction and
permanent financing
for affordable
housing
Item #4. Page 11
Meeting Date: 3/22/2022 / Packet Page #: 19
Questions?
www.sgvrht.org
[email protected]
Item #4. Page 12
Meeting Date: 3/22/2022 / Packet Page #: 20

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MARCH 22, 2022
FROM: COMMUNITY DEVELOPMENT DISTRICT(S): CITYWIDE
SUBJECT: CONSIDERATION OF ACTIVITY PROPOSED FOR THE ANNUAL ACTION PLAN FY 2022- 2023 FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM.

RECOMMENDATION
That the City Council:

Open and Conduct the Public Hearing, accept evidence and testimony presented, close the hearing and in the absence of evidence and testimony to the contrary, consider the following:

1. Accept the activity and projects to be included in the CDBG One-Year Action Plan for FY 2022-2023; and

2. Commence the required 30-day public comment period.

EXECUTIVE SUMMARY
The Community Development Block Grant (CDBG) entitlement program allocates annual grants to larger cities and urban counties to develop viable communities by providing decent housing, a suitable living environment, and opportunities to expand economic opportunities, principally for low- and moderateincome persons. The U.S. Department of Housing and Urban Development (HUD) administers this program and determines the amount of each jurisdiction’s grant by using a formula comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas.

The City of Glendora annually receives a CDBG entitlement allocation and is therefore required to apply for funding directly to HUD by way of submitting an Annual Action Plan (FY 2022-2023). The Annual Action Plan provides information on the projects and activities that are proposed to be carried forward with the allocated funding. At this time, HUD has not yet released CDBG funding allocations, however the City must meet certain statutory deadlines in submitting its Annual Acton Plan while allowing for a 30 day citizen participation period, as such staff is estimating an allocation of $300,000 based on last year’s allocation.

This first required Public Hearing identifies the projects and activities for which the funding will be allocated. The Draft Annual Action Plan, included as Attachment A, will be updated once the actual allocation is received from HUD; the funding for the projects and activities will be adjusted to match the actual allocation. The Draft Annual Action Plan will be available for public review for a 30-day period allowing for citizen participation from March 22, 2022 through May 10, 2022. A second Public Hearing will be held on May 10, 2022.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The CDBG Program is authorized under Title I of the Housing and Community Development Act of 1974.

Item #5. Page 1
Meeting Date: 3/22/2022 / Packet Page #: 21
Staff Report Page 2 of 5

DISCUSSION
Consolidated Plan: Every five years, the CDBG program requires the City to adopt a "Consolidated Plan," which establishes the goals of the City’s CDBG program. The established goals are required to meet one of three CDBG National Objectives.

CDBG National Objectives:

1. Provide a benefit to low and moderate income persons;

2. Eliminate slum and blight;

3. Meet an urgent community need.

During the development of the 2018-2023 Consolidated Plan, the basis for establishing objectives and outcomes in the Strategic Plan and five (5) subsequent Annual Action Plans, the following priority needs, and objectives were established:

1. INFRASTRUCTURE AND PUBLIC FACILITIES:

Improve and expand infrastructure and public facilities that benefit low- and moderate-income neighborhoods and residents.

2.ECONOMIC AND HUMAN DEVELOPMENT:

Provide for the economic development needs of low- and moderate- income persons and neighborhood target areas.

3.FAIR HOUSING:

Promote fair and equal housing choice for all persons, promote housing that is accessible to and usable by persons with disabilities, and comply with the non-discrimination requirements of the various Fair Housing laws.

4.ADMINISTRATION AND PLANNING:

Provide for administration and planning activities to develop housing and community development strategies and programs needed to carry out actions that address identified needs in the Consolidated Plan.

These established Priority Needs form the basis for allocating CDBG investments geographically within the City during the 2018-2023 five-year period and are a result of various community outreach efforts and consultation meetings developed under the Citizen Participation process.

Only eligible activities that received a High priority level in the 2018-2023 Consolidated Plan will be funded during the five-year period.

ANNUAL ACTION PLAN:

The Annual Action Plan is part of the Five-Year Consolidated Plan and serves as the City’s application for funding. As of the writing of this report, HUD has not yet released the funding allocations for the CDBG program, therefore the draft report has been prepared with an estimated $300,000 CDBG allocation for program year 2022-2023, based on last year’s allocation. The Annual Action Plan will be updated once HUD releases the actual allocation.

In addition to the annual allocation amount, there is $580.80 of unprogrammed funds available from prior years. The combined amounts provide for a total of $300,580.80 in CDBG programming for FY 2022- Item #5. Page 2
Meeting Date: 3/22/2022 / Packet Page #: 22
Staff Report Page 3 of 5
2023. This funding may be allocated to the following types of eligible projects:

1. Acquisition by purchase, long-term lease, and donation of real property for an eligible public purpose.

2. Disposition of real property acquired under the CDBG Program.

3. Construction and Rehabilitation of certain publicly owned facilities, such as (a) senior citizen centers; (b) parks and playgrounds; (c) community centers; (d) fire protection facilities and equipment; (e) sidewalks and street improvements; (f) water and sewer systems.

4. Rehabilitation of publicly and privately-owned housing for low-and moderate-income households.

5. Public Services that are new or expanding and directed toward meeting employment, crime prevention, childcare, drug abuse prevention, homeless assistance, or other community service needs.

6. Removal of Architectural Barriers that restricts the mobility and accessibility of elderly or handicapped persons to publicly owned and privately-owned buildings, facilities, and improvements.

7. Special Economic Development Activities that provide grants, loan guarantees and other forms of necessary or appropriate support to private “for profit” businesses to provide increasing employment opportunities and other public benefit.

The CDBG program requires citizen participation, including the opportunity for non-profits or other interested parties to submit an application for funding of projects that meet one of the three national objectives. On December 23 and December 30, 2021 the City published a Notice of Funding Availability (NOFA) for CDBG funds in the San Gabriel Valley Examiner. The NOFA was also posted on the City website. The application to apply for CDBG funding was available on the website and at City Hall and the application period was open from December 23, 2021 through January 21, 2022. In response, two applications for 22-23 CDBG funding were received: one from the Housing Rights Center and one from the Public Works Department.

While funding amounts are somewhat flexible, there are statutory limitations that restrict the amount of funding for Planning and Administration costs to not more than 20 percent of the annual grant allocation and limit public services to 15 percent of the annual grant allocation. Staff is required to prioritize funding based on the FY 2018-2023 Consolidated Plan and for those projects that meet a CDBG National Objective. Based on the limited amount of resources available to the City, statutory restrictions, and the Priority Needs established, staff recommendations for the program year 2022-2023 CDBG One-Year Annual Action Plan are as follows:

ACTIVITY-PROJECT / AMOUNT
General CDBG Administration $45,000.00
Fair Housing $15,000.00
Administration and Fair Housing Sub-Total $60,000.00
Street Improvement Project (Nine Street Project, Attachment B):

Streets to the SW of Juanita and Glendora Avenues: Santa Fe, Vermont, Pennsylvania, Washington, Bender, Westridge, Newburgh, Carter & the western section of Laxford Ave. $240,580.80
Total CDBG Budget for Fiscal Year 2022-2023: $300,580.80 Item #5. Page 3
Meeting Date: 3/22/2022 / Packet Page #: 23
Staff Report Page 4 of 5
The CDBG annual allocation dedicated to planning and administration activities for the upcoming year will be 20%. The allocation for planning and administration is not subject to the requirement of benefiting lowand moderate-income persons. Of the remaining 80 percent of CDBG funds, 100 percent will benefit lowand moderate-income persons. General CDBG Administration accounts for a consultant and staff time needed to administer the program and comply with grant requirements.

The Housing Rights Center utilizes CDBG funding to provide comprehensive Fair Housing Services Programming for the City of Glendora. Their services include five core programs (1) Fair Housing Counseling; (2) Mediation; (3) Discrimination Complaint Investigation; (4) Outreach and Education; and (5) Fair Housing Legal Services. It is estimated the Housing Rights Center will assist approximately 35 people with counseling and approximately 1,200 Glendora residents with outreach and education.

The Public Works department identifies street improvement projects in low-income census tract areas and prioritizes needs for at least one project per year. Due to the size of the project and the funding needs, the recommended project for 2022-2023 is a continuation of the 2021-2022 CDBG street improvement project as described below.

STREET IMPROVEMENT PROJECT: WESTRIDGE, WASHINGTON, BENDER, PENNSYLVANIA, VERMONT, SANTA FE, NEWBURGH, CARTER, LAXFORD AVENUES AND CARTER DR.:

Rehabilitation of the deteriorating pavement on segments of the above noted streets within the southwest corner of Juanita and Glendora Avenues. Work will also include replacing damaged curb, gutter, sidewalk and curb ramps to provide a safe and accessible path of travel. The project will benefit 940 residents of which 525 (55.85%) are considered low- and moderate- income within Census Tract 4039.02 Block 2.

As previously mentioned, HUD has not yet released the CDBG allocations and therefore the funding amounts allocated to the activity and projects in the Draft Annual Action Plan are estimates based on last year's CDBG allocation. Once HUD releases the actual allocation, the amounts will be adjusted such that 20% of the allocation is for administration including fair housing and the remaining 80% will be programmed for the street improvement infrastructure project.

DRAFT DOCUMENTS FOR PUBLIC REVIEW:

The Draft Annual Action Plan for 2022-2023 will be available for a minimum 30-day public review at the Offices of the City Clerk and Community Development Departments, both located at 116 E. Foothill Blvd., Glendora CA 91741, Monday through Friday, between 8:00a.m. and 5:00 p.m., beginning March 22, 2022 and ending May 10, 2022. The Second and Final Public Hearing for the One Year Action Plan for Program Year 2022- 2023 will be considered for approval by the Glendora City Council on May 22, 2022.

Upon approval the Annual Action Plan will be submitted to the U.S. Department of Housing and Urban Development. A final copy will be made available at the City Clerk and Community Development Departments immediately thereafter.

FISCAL IMPACT
This is the initial proposal for activity planned for the CDBG Program for FY 2022-2023. It is being submitted for City Council review and approval to comply with HUD annual CDBG grant citizen participation requirements.

ENVIRONMENTAL DETERMINATION
There are no CEQA impacts associated with the recommendations in this report.

Item #5. Page 4
Meeting Date: 3/22/2022 / Packet Page #: 24
Staff Report Page 5 of 5
Prepared By Valerie Velasquez, Economic Development and Housing Manager Concurs With Not Applicable
Reviewed By Jeff Kugel, Director of Community Development Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Draft Annual Action Plan
B. Map of Street Improvement Project
C. Notice of Public Hearing
D. Power Point Slides
Item #5. Page 5
Meeting Date: 3/22/2022 / Packet Page #: 25
FY 2022-2023 Annual Action Plan
(July 1, 2022 through June 30, 2023)
City of Glendora
March 2022
City of Glendora
Planning Department
116 E. Foothill Blvd.

Glendora, CA 91741
Item #5. Page 6
Meeting Date: 3/22/2022 / Packet Page #: 26

TABLE OF CONTENTS
Executive Summary ............................................................................................................................. 1 AP-05 Executive Summary – 24 CFR 91.200(c), 91.220(b) .............................................................. 1 The Process
PR-05 Lead & Responsible Agencies – (91.200(b) .......................................................................... 6 AP-10 Consultation – 91.100, 91.200(b), 91.215(l) ........................................................................ 7 AP-12 Participation – 91.105, 91.200(c) ....................................................................................... 12 Expected Resources
AP-15 Expected Resources – 91.220(c) (1,2) ................................................................................ 16 AP-20 Annual Goals and Objectives – 91.420, 91.220(c)(3)&(e) .................................................. 19 Projects
AP-35 Projects – 91.220(d) ........................................................................................................... 21 AP-38 Projects Summary .............................................................................................................. 23 AP-50 Geographic Distribution – 91.220(f) ................................................................................... 25 Affordable Housing
AP-55 Affordable Housing – 91.220(g) ......................................................................................... 26 AP-60 Public Housing – 91.220(h) ................................................................................................ 27 AP-65 Homeless and Other Special Needs Activities – 91.220(i) ................................................. 28 AP-75 Barriers to Affordable Housing – 91.220(j) ........................................................................ 31 AP-85 Other Actions – 91.220(k) .................................................................................................. 33 Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4) ............................................................ 35 List of Tables
Table 1 – Responsible Agencies ...................................................................................................... 5 Table 2 – Agencies, groups, organizations who participated ......................................................... 8 Table 3 – Other local / regional / federal planning efforts ........................................................... 11 Table 4 – Citizen Participation Outreach ...................................................................................... 13 Table 5 – Expected Resources – Priority Table ............................................................................. 17 Table 6 – Goals Summary .............................................................................................................. 19 Table 7 – Goal Descriptions ........................................................................................................... 20 Table 8 – Project Information ....................................................................................................... 21 Table 9 – Project Summary ........................................................................................................... 23 Table 10 – Geographic Distribution ............................................................................................... 25 Table 11 – One Year Goals for Affordable Housing by Support Requirement .............................. 26 Table 12 – One Year Goals for Affordable Housing by Support Type ............................................

Appendices
A. Outreach Materials, Public Comments, and Proofs of Publication Item #5. Page 7
Meeting Date: 3/22/2022 / Packet Page #: 27
2022-2023 Annual Action Plan 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
Each year, the City of Glendora participates (as an entitlement jurisdiction) in the Community Development Block Grant Program (CDBG). This program is administered by the US Department of Housing and Urban Development (HUD), and provides funding for a variety of different projects, with eligibility based on meeting the following national objectives: Benefitting low- and moderate-income persons; Eliminating slum and blight; or meeting a particularly urgent community need.

The City of Glendora anticipates receiving an FY 2022-2023 allocation of $300,000 in CDBG entitlement funds from the US Department of Housing and Urban Development (HUD) to spend on housing and community development activities that address the priority needs and goals established in the 2018-2023 Consolidated Plan. This is the last Annual Action Plan of for the 2018-2023 Consolidated Plan (Con Plan).

In addition to the $300,000 in CDBG funds expected in FY 2022-2023, there is $580.80 ($581) in prior year funds which are allocated as part of the FY 2022-2023 Annual Action Plan. Therefore, the amount committed to activities in this Action Plan is $300,581.

The City received a total of $446,197 in CDBG funds through the CARES Act (CDBG-CV). Those funds are part of the FY 2020-2021 Annual Action Plan (AAP). All CDBG-CV funds are allocated and the activities funded are on-going. Progress made on CDBG Entitlement and CDBG-CV activities is reported below.

2. Summarize the objectives and outcomes identified in the Plan The FY 2018-2023 Con Plan identified the following priorities:
 Infrastructure and Public Facilities: Improve and expand infrastructure and public facilities that benefit low- and moderate-income neighborhoods and residents.  Economic and Human Development: Provide for the economic development needs of low- and moderate- income persons and neighborhood target areas.  Fair Housing: Promote fair and equal housing choice for all persons.  Administration and Planning: Provide for administration and planning activities to carry out actions that address identified needs in the Consolidated Plan.

Item #5. Page 8
Meeting Date: 3/22/2022 / Packet Page #: 28
2022-2023 Annual Action Plan 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City of Glendora continues to address the Con Plan Priorities identified to the greatest extent possible with the resources available. In FY 2022-2023, the City will use its funds to address three of the four Con Plan Priorities. $240,000 of the FY 2022-2023 allocation will be used to continue critical infrastructure improvements in low- and moderate- income neighborhoods. As allowed by regulations, $60,000 (20% of the entitlement allocation) will be used for administration. Of that 20%, $15,000 will be used to fund a grant to The Housing Rights Center to fund needed fair housing services for the residents of Glendora.

3. Evaluation of past performance
CDBG Entitlement Accomplishments
During the first two quarters of FY 2021-2022, the City was able to accomplish the following using the FY 2021-2022 Entitlement funds:

This Affordable and Fair Housing: During the first two quarters of FY 2021-2022, the Los Angeles County Development Authority (LACDA) distributed 48 Housing Choice Vouchers. Also, a total of 11 people were assisted with fair housing issues by the Housing Rights Center (HRC) through the first quarter of FY 2021-2022, the third year of implementing the 2018-2023 Consolidated Plan.

Public Facilities and Infrastructure Improvements: In FY 2021-2022, the City completed two multi-year Street Improvement Projects:
 The Dawson/Pennsylvania, Washington Street Improvement Project, which repaired damaged curbs, gutters, and sidewalks in the neighborhood of Census Tract 4039.02, Block Group 1. The project was funded using FY 2019-20 and FY 2020-2021 funds and benefitted 2,015 residents, of which approximately 1,035 (51%) are low- and moderateincome.  The Mountain View Street Improvement Project, which rehabilitated badly deteriorated pavement and sidewalks in the low- and moderate-income area of Census Tract 4010.02, Block Group 3. This project was funded using 2021-2022 Entitlement funds. This project benefitted 1,550 residents, of which approximately 850 (54.84%) were low- and moderate-income.

The Street Improvement Project benefitting nine streets south of Juanita Avenue and west of Glendora Avenue is still on-going. This project was originally funded with FY 2021-2022 Entitlement funds and FY 2020-2021 Program Income. In addition, $240,581 in FY 2022-2023 funds will be allocated to this project for a total project CDBG funding amount of $682,218.

CDBG-CV Accomplishments
Item #5. Page 9
Meeting Date: 3/22/2022 / Packet Page #: 29
2022-2023 Annual Action Plan 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City used its CDBG-CV funds to prevent, prepare for, and respond to the coronavirus. From the initial allocation through the second quarter of FY 2021-2022, the following was accomplished:

Economic and Human Development: The City recognized the limited interest in the Small Business Assistance Loan program due to the small amount of funds available. Therefore, in FY 2020-2021, the City rolled over unspent program funds from previous years to allow for larger size loans. In FY 2021-2022, one new applicant was provided a loan of $14,862 to assist in paying her business location rent, which was in arrears.

In FY 2019-2020, the City used CDBG-CV funds to create the COVID Emergency Rental Assistance Program, which is on-going. From inception through the second quarter of FY 2021-2022, 46 low- and moderate- income residents who were impacted by the pandemic were assisted with rental assistance.

4. Summary of Citizen Participation Process and consultation process The citizen participation process utilized for the FY 2022-2023 Annual Action Plan included:
publishing a notice of available funding and request for applications on December 23, and December 30, 2021 in the San Gabriel Valley Examiner; conducting a public hearing before the City Council to discuss community needs, funding applications and potential allocations on March 22, 2022; and conducting a second public hearing before the City Council on May 10, 2022 to adopt the Action Plan. Public notices for the hearings were published in the San Gabriel Valley Examiner, posted at City Hall, and posted on the City's website. Proof of publication for all public hearings, meetings, and general outreach efforts can be found in the Appendix.

A 30-day public review will be held from March 22, 2022 to May 10, 2022. Copies of the draft Action Plan are available for the public to read on the City website and at City Hall (Planning Department and Office of the City Clerk). Copies are also available for review by requesting in person or by telephone, fax, or e-mail. City staff ensured adequate notification of all public hearings. Advance notice of public hearings was published in newspapers of general circulation at least ten days prior to the meeting date and translation services were always available upon request for non-English speaking residents.

Additionally, the City ensured reasonable access to information and records related to the development of the Plan and to the expenditure of resources for programs funded by CDBG. The final Consolidated Plan, Annual Action Plans, amendments to the Plans, and annual performance reports will be available for five years at City Hall.

5. Summary of public comments
Item #5. Page 10
Meeting Date: 3/22/2022 / Packet Page #: 30
2022-2023 Annual Action Plan 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

During the development of the FY 2018-2023 Consolidated Plan public meetings were held on February 21, 2018 and a an on-line survey was conducted. Hard-copies of the survey were available at multiple locations and upon request. Both the meeting and the survey were available in English and Spanish. The City published notice of the meeting and survey and outreached by mail to 120 agencies and service providers. The following comments were provided:
 There is a need for affordable housing. Waiting list for publicly assisted affordable housing is long.
 Community services are needed to assist low-income households, homeless, persons with disabilities, particularly those with mental health issues, and victims of domestic violence. A resource guide would be useful for making referrals for services.  Fair housing outreach and education is an important service.

During the development of the Consolidated Plan, no comments were received during the public review period or at the public meetings before City Council.

6. Summary of comments or views not accepted and the reasons for not accepting them There were no comments not accepted during the development of the Consolidated Plan or the FY 2022-2023 Annual Action Plan.

7. Summary
The City of Glendora anticipates an allocation of $300,000 in CDBG funds in FY 2022-2023, and has $581 in unallocated funds from prior years, for a total of $300,581. At the writing of this report, HUD has not yet released the FY 2022-2023 funding allocations; the anticipated $300,000 is an estimate based on the prior year’s allocation amount. Statutory limits restrict the maximum amount of funding for Planning and Administration costs to 20 percent of the annual grant allocation and public services to 15 percent of the annual grant allocation. The proposed allocation of the $380,581 is below:
2022-2023 PROJECTS AMOUNT
General CDBG Administration $45,000
Fair Housing $15,000
Administration and Fair Housing Sub-Total $60,000
Street Improvement Project (Nine Streets south of Juanita Ave, Item #5. Page 11
Meeting Date: 3/22/2022 / Packet Page #: 31
2022-2023 Annual Action Plan 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
west of Glendora Ave.: Newburgh, Laxford, Carter, Santa Fe, Vermont, Pennsylvania, Washington, Bender and Westridge.) Prior Year Funds $442,033
2022-2023 Funds $240,581
Infrastructure Sub-Total $682,218
Total CDBG Budget for Fiscal Year 2022-2023 $742,218
(including prior year funds previously allocated)
The 20 percent of CDBG annual allocation dedicated to planning and administration activities is not subject to the requirement of benefiting low- and moderate-income persons. Of the remaining 80 percent of CDBG funds, 100 percent will benefit low- and moderate-income persons. Depending on the final allocation for the City of Glendora, the City will adjust the budget to provide 20 percent of the allocation to planning and administration (including $15,000 for Fair Housing). The balance of the necessary adjustment will be applied to the Street Improvement Project.

Item #5. Page 12
Meeting Date: 3/22/2022 / Packet Page #: 32
2022-2023 Annual Action Plan 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
Lead Agency GLENDORA CITY
CDBG Administrator GLENDORA CITY Community Development Department Table 1 – Responsible Agencies
Narrative (optional)
The City of Glendora, through its Community Development Department, serves as the lead agency in coordinating the consolidated planning and submission process. The City of Glendora is responsible for its own Community Development Block Grant (CDBG) program. The City is also responsible for preparing its own Annual Action Plan and Consolidated Annual Performance Evaluation and Review (CAPER).

Consolidated Plan Public Contact Information
Valerie Velasquez, Economic Development and Housing Manager Glendora City Hall - 116 E. Foothill Boulevard Glendora, CA 91741 (626) 914-8292
Item #5. Page 13
Meeting Date: 3/22/2022 / Packet Page #: 33
2022-2023 Annual Action Plan 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
The City of Glendora consulted with key City departments in the development of the FY 2022- 2023 Annual Action Plan including: Building; Planning; Code Enforcement; Community Services; and Public Works. Information was also collected from other public and quasi-public agencies, during the Consolidated Plan process, which included the Housing Authority County of Los Angeles and several local Public Service Agencies. Copies of the draft Annual Action Plan will be made available during the 30-day public review of the FY 2022-2023 Action Plan from March 22, through May 10, 2022.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City of Glendora conducted significant outreach through a needs assessment process as part of the 2018-2023 Consolidated Plan. Those results were incorporated into the FY 2022-2023 Annual Action Plan. The needs assessment process included contacting a wide range of service providers to compile information on community needs. Agencies representing persons with HIV/AIDS, homeless persons, low-income youth, persons with disabilities, elderly persons, and persons with alcohol/substance abuse problems were contacted. Specifically, the following agencies were contacted via telephone calls and/or emails as part of the development of the FY 2022-2023 Annual Action Plan: The Housing Rights Center. The City of Glendora will continue to consult with the aforementioned agencies to address the public service needs of the community.

Staff will participate on local and regional boards on issues related to homelessness.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The City of Glendora does not receive funding under the Emergency Solutions Grant (ESG) program. However, staff does coordinate with the County's Continuum of Care lead agency the Los Angeles Homeless Services Authority (LAHSA) and the San Gabriel Valley Council of Governments (SGVCOG) regarding homelessness in the City. Specifically, the City is a voting member on the SGVCOG Homelessness Committee, which studies problems, programs, and other matters that pertain to the regional homelessness issues and provides policy direction to the SGVCOG.

Item #5. Page 14
Meeting Date: 3/22/2022 / Packet Page #: 34
2022-2023 Annual Action Plan 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS As stated, the City of Glendora does not receive funding under the Emergency Solutions Grant (ESG) program. Staff does coordinate with the County's Continuum of Care lead agency the Los Angeles Homeless Services Agency (LAHSA) and the San Gabriel Valley Council of Governments regarding homelessness in the City.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
1 Agency/Group/Organization Los Angeles Homeless Services Authority Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by
Consultation?
Homelessness Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
This agency was consulted for statistics
pertaining to homelessness within the
County and City.
2 Agency/Group/Organization GLENDORA CITY
Agency/Group/Organization Type Housing
Other government - Local
Grantee Department
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Economic Development
Anti-poverty Strategy
Lead-based Paint Strategy
Community Development (Infrastructure
and Public Facility) Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Consulted on needs pertaining to public
improvements.

Item #5. Page 15
Meeting Date: 3/22/2022 / Packet Page #: 35
2022-2023 Annual Action Plan 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
3 Agency/Group/Organization HOUSING AUTHORITY COUNTY OF LOS

ANGELES
Agency/Group/Organization Type Housing
Other government - County
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
This agency was contacted for information
pertaining to housing choice vouchers
issued within the City of Glendora and
housing needs.
4 Agency/Group/Organization HOUSING RIGHTS CENTER
Agency/Group/Organization Type Housing
Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Fair Housing Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
The Housing Rights Center provides the
City with quarterly reports on the nature
and scope of resident’s issues related to
fair housing.
5 Agency/Group/Organization Elwood Family Apartments
Agency/Group/Organization Type Housing
What section of the Plan was addressed by
Consultation?
Fair Housing Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Provided comments on affordable housing
and need for fair housing education,
services for low-income households,
persons with disabilities, and victims of
domestic violence.
6 Agency/Group/Organization LA FETRA SENIOR CENTER AND INTERVAL

SENIOR SERVICES
Agency/Group/Organization Type Services-Elderly Persons Neighborhood Organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Item #5. Page 16
Meeting Date: 3/22/2022 / Packet Page #: 36
2022-2023 Annual Action Plan 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
La Fetra Senior Center staff was contacted
for data pertaining to senior needs.
7 Agency/Group/Organization Glendora Public Library
Agency/Group/Organization Type Services-Education
Services-Employment
Other government - Local
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Glendora Public Library was contacted for
data pertaining to special needs groups.
8 Agency/Group/Organization GLENDORA WELFARE ASSOCIATION Agency/Group/Organization Type Housing
Services-homeless
Neighborhood Organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied
youth
Homelessness Strategy
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
The Glendora Welfare Association was
contacted for data pertaining to homeless
needs and those at risk of homelessness.
9 Agency/Group/Organization San Gabriel Valley Council of Governments Agency/Group/Organization Type Government - Regional Planning Item #5. Page 17
Meeting Date: 3/22/2022 / Packet Page #: 37
2022-2023 Annual Action Plan 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied
youth
Homelessness Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
The City is a voting member on the
Homelessness Committee of SGVCOG.

Table 2 – Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting The City provided for limited consultation efforts due to the small amount of grant funds being received and the need to focus these limited resources to viable projects.

Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the
goals of each plan?
Continuum of Care Los Angeles Homeless Services
Authority (LAHSA)
This agency was
consulted for statistics
pertaining to homelessness
within the County and City.

Table 3 – Other local / regional / federal planning efforts Narrative (optional)
Item #5. Page 18
Meeting Date: 3/22/2022 / Packet Page #: 38
2022-2023 Annual Action Plan 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The citizen participation process undertaken by the City to solicit input in the development of the Annual Action Plan for FY 2022-2023 includes:
 Publishing two notices on December 23 and December 30, 2021 announcing the Notice of Funding Availability (NOFA). Notices were also posted on the City’s website and at City Hall.
 Conducting a public hearing before the City Council to discuss community needs, funding applications and potential allocations on March 22, 2022.  A 30-day public review from March 22 through May 10, 2022.  Conducting a second public hearing before the City Council on May 10, 2022 to adopt the FY 2022-2023 Annual Action Plan.

Public notices for the hearings were published in the San Gabriel Valley Examiner, posted at City Hall, and posted on the City's Website. Proof of publication for all public hearings, meetings, and general outreach efforts can be found in the Appendix. Copies of the draft FY 2022-2023 Annual Action Plan are available for the public to read on the City website and at City Hall (Planning Department and Office of the City Clerk). Copies are also available for review by requesting in person or by telephone, fax, or e-mail. City staff ensured adequate notification of public hearings.

Advance notice of public hearings was printed in newspapers of general circulation at least ten days prior to the meeting date and translation services were available upon request for nonEnglish speaking residents. Additionally, the City ensured reasonable access to information and records related to the development of the FY 2022-2023 Annual Action Plan and the expenditure of resources for programs funded by CDBG. The final Consolidated Plan, Annual Action Plans, Substantial Amendments to the Plans, and annual performance reports will be available for five years at City Hall.

Item #5. Page 19
Meeting Date: 3/22/2022 / Packet Page #: 39
2022-2023 Annual Action Plan 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
1 Internet Outreach
Nontargeted/broad
community
A Notice of Funding
Availability (NOFA)
was posted on the
City's CDBG
Homepage on
December 22, 2021
announcing that
applications for
funding would be
accepted from
December 23 to
January 21, 2022
Two applications
were received; one
from the Housing
Rights Center and
one from the Public
Works Department.

There were no
comments not
accepted.

Item #5. Page 20
Meeting Date: 3/22/2022 / Packet Page #: 40
2022-2023 Annual Action Plan 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
2 Newspaper Ad Non-targeted/broad
community
A Notice of Funding
Availability (NOFA) was
published in the San
Gabriel Valley Examiner
on December 23 and
December 30, 2021
announcing the
availability of funds for
FY 2022-2023. The City
also published a notice in
the San Gabriel Valley
Examiner on March 10,
2022 announcing the
availability of the draft
Action Plan for a 30-day
public review and
comment period from
March 22, 2022 to May
10, 2022; The notice also
announced a public
hearing would be held on
the draft FY 2021-2022
Annual Action Plan at the
March 22, 2022 Council
Meeting and announced
the second public hearing
would be held on May
10, 2022 for adoption of
the final Action Plan for
FY 2022-2023. All Public
notices published in the
San Gabriel Valley
Examiner were posted at
City Hall, and were
No comments
were received.

There were no
comments not
accepted

Item #5. Page 21
Meeting Date: 3/22/2022 / Packet Page #: 41
2022-2023 Annual Action Plan 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
posted on the City's
Website.
3 Public Hearings Non-targeted/broad
community
A public hearing was held
before the City Council
on March 22, 2022 to
discuss community
needs, funding
applications and
potential allocations.

No comments
were received.

There were no
comments not
accepted.
4 30-day Public
Review
Non-targeted/broad
community
A 30-day public review
was held from March 22
to May 10, 2022. Copies
of the draft FY 2022-2023
Action Plan were
available for the public to
read on the City website
and at City Hall (Planning
Department and Office of
the City Clerk). Copies
will also be available for
review by requesting in
person or by telephone,
fax, or e-mail.

No comments
were received.

There were no
comments not
accepted.
5 Public Hearing Non-targeted/broad
community
A second public hearing
before the City Council
was held on May 10,
2022 to adopt the Annual
Action Plan.

No comments
were received.

There were no
comments not
accepted.

Table 4 – Citizen Participation Outreach
Item #5. Page 22
Meeting Date: 3/22/2022 / Packet Page #: 42
2022-2023 Annual Action Plan 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
In addition to the $300,000 in CDBG funds expected in FY 2022-2023, there is $580.80 ($581) in prior year funds which are allocated as part of the FY 2022-2023 Annual Action Plan. Therefore, the amount committed to activities in this Action Plan is $300,581.

For planning purposes, the City does not anticipate a significant amount from program income. If improvement projects and economic development efforts. available, program income will be used to support economic development efforts and City infrastructure improvement projects.

Item #5. Page 23
Meeting Date: 3/22/2022 / Packet Page #: 43
2022-2023 Annual Action Plan 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
Anticipated Resources
Introduction
Program Source of
Funds
Uses of Funds Expected Amount Available Year 5 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation
Anticipated:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
$300,000 0 $581 $380,581 $300,000
The City of Glendora anticipates an
allocation of $300,000 in CDBG
funds for FY 2022-2023, and $580.80
in prior year resources.

Table 5 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
Federal funds will leverage additional resources as grant opportunities become available.

Item #5. Page 24
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2022-2023 Annual Action Plan 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan There is currently no publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan.

Discussion
See discussion above.

Item #5. Page 25
Meeting Date: 3/22/2022 / Packet Page #: 45
2022-2023 Annual Action Plan 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Infrastructure
and Public
Facilities
2018 2022 Non-Housing
Community
Development
CDBG LowMod Income
Target Areas
Infrastructure
and Public
Facilities
CDBG:
$240,581
Public Facility or Infrastructure
Activities other than
Low/Moderate Income
Housing Benefit: 2015 Persons
Assisted
2 Economic and
Human
Development
2018 2022 Non-Housing
Community
Development
CDBG LowMod Income
Target Areas
Economic and
Human
Development
CDBG: $0 Facade treatment/business
building rehabilitation: 0
Business
3 Fair Housing 2018 2022 Fair Housing Fair Housing CDBG:
$15,000
Public Facility or Infrastructure
Activities other than
Low/Moderate Income
Housing Benefit: 60 Persons
Assisted
4 Administration
and Planning
2018 2022 Administration
and Planning
CDBG:
$45,000
Table 6 – Goals Summary
Item #5. Page 26
Meeting Date: 3/22/2022 / Packet Page #: 46
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OMB Control No: 2506-0117 (exp. 09/30/2021)
Goal Descriptions
1 Goal Name Infrastructure and Public Facilities
Goal
Description
Improve and expand infrastructure and public facilities that benefit low- and moderate-income neighborhoods and residents. The Objective/Outcome categories will be A Suitable Living Environment/Availability/Accessibility (SL-1), with a goal of assisting 5 public facilities/infrastructure projects (1 annually). A total of 7,309 disabled residents will benefit from ADA accessibility improvements.
2 Goal Name Economic and Human Development
Goal
Description
Provide for the economic development needs of low- and moderate- income persons and neighborhood target areas. The Objective/Outcome categories will be Economic Opportunity/Availability/Accessibility (EO-1), with a goal of assisting three businesses over five years.
3 Goal Name Fair Housing
Goal
Description
Promote fair and equal housing choice for all persons, promote housing that is accessible to and usable by persons with disabilities, and comply with the non-discrimination requirements of the various Fair Housing laws. The Objective/Outcome categories will be Decent Housing/Availability/Accessibility (DH-1), with a goal of assisting 250 low/mod people (about 50 annually).
4 Goal Name Administration and Planning
Goal
Description
Provide for administration and planning activities to develop housing and community development strategies and programs needed to carry out actions that address identified needs in the Consolidated Plan. The Objective/Outcome categories will be A Suitable Living Environment/Availability/Accessibility (SL-1), with a goal of successfully administering the CDBG program per HUD regulations.

Table 7 – Goal Descriptions
Item #5. Page 27
Meeting Date: 3/22/2022 / Packet Page #: 47
2022-2023 Annual Action Plan 21
OMB Control No: 2506-0117 (exp. 09/30/2021)
Projects
AP-35 Projects – 91.220(d)
Introduction
The City of Glendora anticipates receiving $300,000 of CDBG funds for FY 2022-2023. In addition to the $300,000 of CDBG funds expected for FY 2022-2023, there is $580.80 ($581) of unspent funds available from FY 2020-2021. The combined amounts provide for a total of $300,581 in CDBG programming for FY 2022-2023. The total amount of funding recommendations benefiting low- and moderate-income persons equals 100% for funds subject to the low/mod benefit calculations.

Based on the limited amount of resources available to the City, statutory restrictions, and the Priority needs established in the Consolidated Plan, staff recommendations for the FY 2022-2023 Annual Action Plan are as follows:

1. Administration: CDBG Administration $45,000; Fair Housing $15,000; Sub-Total $60,000.

2. Activities: Street Improvement Project (Nine Streets south of Juanita Ave, west of Glendora Ave.: Newburgh, Laxford, Carter, Santa Fe, Vermont, Pennsylvania, Washington, Bender and Westridge). $240,581 in FY 2022-2023 Entitlement funding to be combined with $442,033 in prior year funding already allocated.

Projects
# Project Name
1 Street Improvement Project - Nine streets south of Juanita Ave and west of Glendora Ave.:

Newburgh, Laxford, Carter, Santa Fe, Vermont, Pennsylvania, Washington, Bender and Westridge
2 Fair Housing
3 General CDBG Administration
Table 8 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
During the development of this FY 2018-2023 Consolidated Plan, which forms the basis for establishing objectives and outcomes in the Strategic Plan and five (5) subsequent Annual Item #5. Page 28
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Action Plans, the following priority needs and objectives were established:

1. Infrastructure and Public Facilities: Improve and expand infrastructure and public facilities that benefit low- and moderate-income neighborhoods and residents.

2. Economic and Human Development: Provide for the economic development needs of low- and moderate- income persons and neighborhood target areas.

3. Fair Housing: Promote fair and equal housing choice for all persons, promote housing that is accessible to and usable by persons with disabilities, and comply with the nondiscrimination requirements of the various Fair Housing laws.

4. Administration and Planning: Provide for administration and planning activities to develop housing and community development strategies and programs needed to carry out actions that address identified needs in the Consolidated Plan.

These established priority needs form the basis for allocating investments geographically within the jurisdiction during the next five-year period and are a result of various community outreach efforts and consultation meetings developed under the Citizen Participation process. Given the limited resources the City will receive, the City will be relying on non-profit agencies to assist in addressing obstacles to meet underserved needs.

The City’s strategy of focusing CDBG funds on public facilities and infrastructure are in line with HUD’s guidance urging grantees to consider using CDBG funds, to the extent possible, to support investments in predevelopment activities for infrastructure and public facilities activities per a Presidential Memorandum issued January 16, 2015, which instructed federal agencies to expand support for predevelopment activities.

Given the limited CDBG funding allocation, affordable housing is not identified as a priority for CDBG funds. The City will be supporting affordable housing through other programs and activities, including planning tools such as density bonus incentives and zoning provisions for accessory dwellings and supportive/transitional housing, and Housing Choice Vouchers.

Item #5. Page 29
Meeting Date: 3/22/2022 / Packet Page #: 49
2022-2023 Annual Action Plan 23
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-38 Project Summary
Project Summary Information
1 Project Name Street Improvement Project - Nine Streets south of Juanita Ave and west of Glendora Ave.

Target Area Census Tract 4039.02, Block Group 2
Goals Supported Infrastructure and Public Facilities
Needs Addressed Infrastructure and Public Facilities
Funding CDBG: $240,581
Description Rehabilitation of the deteriorating pavement between Grand Avenue and Glendora Avenue, north of Arrow Highway. Project area will include street segments of Newburgh Street, Laxford Street, Carter Drive, Westridge Avenue, Bender Avenue, Washington Avenue, Vermont Avenue and Santa Fe Avenue.

Target Date 6/30/2023
Estimate the number and
type of families that will
benefit from the
proposed activities
The project will benefit 2,015 residents of which 1,035 (51.36%) are considered low- and moderate- income within Census Tract 4039.02.

Location Description The work is within the low- and moderate-income area of Census Tract 4039.02.

Planned Activities Work will include replacing damaged curb, gutter, sidewalk and curb ramps to provide a safe and accessible path of travel.
2 Project Name Fair Housing
Target Area Citywide
Goals Supported Fair Housing
Needs Addressed Fair Housing
Funding CDBG: $15,000
Description The Housing Rights Center will assist the City with fair housing complaint intake, enforcement, and education and outreach activities. This will foster fair and equal housing choice for all persons.

Target Date 6/30/2023
Item #5. Page 30
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2022-2023 Annual Action Plan 24
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Estimate the number and
type of families that will
benefit from the
proposed activities
Approximately 35 persons will benefit.

Location Description The project is available on a citywide basis. The program is administered at 520 S Virgil Ave, Ste 400, Los Angeles, CA 90020 by the Housing Rights Center. Services will be available to all residents city-wide.

Planned Activities The Housing Rights Center will assist the City with fair housing complaint intake, enforcement, and education and outreach activities. This will foster fair and equal housing choice for all persons.
3 Project Name General CDBG Administration
Target Area
Goals Supported Administration and Planning
Needs Addressed Administration and Planning
Funding CDBG: $45,000
Description Provide for administration and planning activities to develop housing and community development strategies and programs needed to carry out actions that address identified needs in the Consolidated Plan.

Target Date 6/30/2023
Estimate the number and
type of families that will
benefit from the
proposed activities
Not applicable
Location Description Project is available on a citywide basis. The program is administered at 116 E. Foothill Blvd. Glendora, CA 91741 by the City's Planning Department.

Planned Activities Provide for administration and planning activities to develop housing and community development strategies and programs needed to carry out actions that address identified needs in the Consolidated Plan.

Item #5. Page 31
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed With limited CDBG funds, the City plans to focus on a limited number of activities for FY 2022- 2023. Geographic distribution of funding is based on the nature of the activity to be funded and will occur as follows:
 Fair housing services will be provided citywide to all residents; and  Street Improvement Projects administered by the Public Works Department will take place on primarily residential streets in the City’s low- and moderate-income areas.

Geographic Distribution
Target Area Percentage of Funds
CDBG Low-Mod Income Target Areas 80%
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically Given the limited level of CDBG funding, the City believes that a cost-effective strategy is to concentrate improvements in the low- and moderate-income areas.

Discussion
See discussions above.

Item #5. Page 32
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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
As stated, there are limited opportunities and funding available to provide affordable housing in Glendora. They City will continue to seek new partnerships in the upcoming years. During FY 2022-2023 the City will address affordable housing needs through the following programs:
 Housing Choice Vouchers Rental Assistance (DH-2): Housing Choice Vouchers will be available to extremely low- and low-income City resident through the Los Angeles County Development Authority (LACDA). Approximately 47 low-income (0-50 percent AMI) renter-households will be assisted, which will include elderly, single-parent, and disabled special needs households.
 Fair Housing Program (DH-1): The City’s Fair Housing Program is administered by the Housing Rights Center (HRC), which provides fair housing services and landlord/tenant information to residents and housing providers who request counseling, resource referral, complaint investigation, and public education on all forms of housing discrimination. Approximately 35 low-income (0-50 percent AMI) persons will be assisted, including elderly, single-parent, and disabled special needs households.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 35
Special-Needs 0
Total 35
Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 35
The Production of New Units 0
Rehab of Existing Units 0
Acquisition of Existing Units 0
Total 35
Table 10 - One Year Goals for Affordable Housing by Support Type Discussion
See discussions above.

Item #5. Page 33
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AP-60 Public Housing – 91.220(h)
Introduction
No public housing is located in the City of Glendora.

Actions planned during the next year to address the needs to public housing Not Applicable. No public housing is located in the City of Glendora.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
Not Applicable. No public housing is located in the City of Glendora.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
The Los Angeles County Development Authority (LACDA) administers the Housing Choice Voucher program on behalf of the City of Glendora. LACDA is identified as a High Performing Housing Authority and is not designated as troubled under 24 CFR part 902.

Discussion
See discussions above.

Item #5. Page 34
Meeting Date: 3/22/2022 / Packet Page #: 54
2022-2023 Annual Action Plan 28
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
The population of homeless is small in the City of Glendora and the City has very limited resources to address homelessness. Homeless activities have not been established as a high priority for the purpose of spending CDBG funds in the FY 2018-2023 Consolidated Plan. In addition, Therefore, the City relies on coordinated efforts with the following agencies the needs of those experiencing homelessness:
 The East San Gabriel Valley Coalition for the Homeless to provider information, counseling, and referral services to homeless persons that reside in Glendora; Los Angeles Homeless Services Authority (LAHSA) to provide shelter opportunities; and  The Glendora Welfare Agency's Operation Improvement Program to provide financial assistance to homeless or those that are at-risk of being homeless. Motel vouchers, transportation services, food, clothing, gasoline vouchers, rental assistance, utility payments and referral services are provided through this program; and  The Los Angeles Homeless Services Authority (LAHSA) to provide shelter opportunities.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
In 2018, the City of Glendora, in collaboration with four other SGV cities (Azusa, Covina, Duarte, and West Covina) applied for Los Angeles County Measure H funds under the Priority Area of enhancing County Service systems for those experiencing or at-risk of homelessness. A grant of $343,250 was awarded to these five communities to retain case managers to assist the homeless.

In addition, the City of Glendora is a voting member of the Homelessness Committee of the San Gabriel Valley Council of Governments (SGVCOG) to study homeless issues and programs. The City will continue to work with SGVCOG and the other agencies listed in the Introduction to this section to reach out to homeless persons and assess their individual needs.

Addressing the emergency shelter and transitional housing needs of homeless persons The City will work with the above agencies to address emergency shelter and transitional housing needs of homeless persons.

Helping homeless persons (especially chronically homeless individuals and families, families Item #5. Page 35
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with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City relies on coordinated efforts with several agencies the needs of those experiencing homelessness. Specifically, The Glendora Welfare Agency's Operation Improvement Program provides financial assistance to those that are at-risk of being homeless. Motel vouchers, transportation services, food, clothing, gasoline vouchers, rental assistance, utility payments and referral services are also provided through this program.

Measure H grant funds from Los Angeles County are allocated to Union Station Homeless Services to provide case management services to the homeless and those at-risk of homelessness in Glendora and four surrounding cities (Azusa, Covina, Duarte, Glendora, and West Covina). These services assist the chronically homeless persons to transition to permanent housing and helps prevents those at-risk from becoming homeless.

Due to COVID-19, the City of Glendora has made some changes. On April 14, 2020, the City Council authorized funding from the Affordable Housing Fund to allow staff to execute agreements with local hotels, motels and similar businesses to house and provide services to homeless individuals for the duration of the local emergency declared for COVID-19. The approved funding by the city has made it possible to utilize motels and services in Glendora to house the homeless.

The Union Station navigation team continues to respond to referrals and triage and assess each individual for resource matching. The referrals are assessed to determine who is eligible for project room key, which is designed to house vulnerable individuals that are most susceptible to contracting the Coronavirus. The Community Services Department coordinates with the housing navigators and law enforcement to seamlessly provide strategic outreach and referral services for homeless individuals.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The City continues to coordinate with the agencies listed in the Introduction to this section. The Item #5. Page 36
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comprehensive services provided by the agencies discussed above target those who are most atrisk, including extremely low-income individuals and families, those who are being discharged from publicly funded institutions and systems of care, and those who are receiving assistance from public or private agencies. Services provided assist low-income individuals and families with the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again.

The City continues to operate the Emergency Rent Assistance Program using CARES Act funds (CDBG-CV). These funds address the impacts of COVID-19, which often disproportionally affect extremely-low and low-income individuals and families. Temporary assistance with rent can help prevent those individuals and families from becoming homeless.

Discussion
See discussion above.

Item #5. Page 37
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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Glendora works to remove barriers to affordable housing by implementing a Housing Element that is consistent with California law and taking actions to reduce costs or provide off-setting incentives to assist in the production of safe, high-quality, affordable housing. However, the increasing costs of producing all housing, including affordable housing, and the lack of governmental resources to underwrite the costs make producing affordable housing very difficult. These factors tend to disproportionately impact lower- and moderate-income households due to their more limited capacity to absorb rising market costs. Even when resources are available, it is often not sufficient to underwrite enough of the costs to produce housing for the very low and extremely low population. The City is committed to removing governmental constraints that hinder the production of housing, and offers a one-stop streamlined permitting process to facilitate efficient entitlement and building permit processing.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
The City updated its Housing Element for the 2013-2021 planning period and is currently in the process of updating the Housing Element for the 2021-2029 planning period, but that undertaking is not yet completed. The update did not identify significant governmental constraints to housing development. The City has already completed the following actions aimed at ameliorating the negative effects of public polices:
 2016 – Amended the City’s density bonus provisions to be consistent with State law.  2016 – Amended the Zoning Code to address the provision for employee housing.  2017 – Amended the City’s processing of Second Kitchen Unit to be consistent with State law.

The City will continue to implement the streamlined permit processing as required by State law and offer incentives to foster affordable housing development through State density bonus law and local incentives.

Fair housing issues are also affordable housing issues since they disproportionally impact lowand moderate-income residents. The City also identifies and addresses barriers to fair housing as part of the development of the Analysis of Impediments to Fair Housing Choice (AI). The 2018- Item #5. Page 38
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2022 AI did not identify any Glendora land use policies or zoning which would present an impediment to fair housing choice.

Discussion
See discussions above.

Item #5. Page 39
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AP-85 Other Actions – 91.220(k)
Introduction:

This section discusses the City's underserved needs and institutional structure for delivering housing and community development activities.

Actions planned to address obstacles to meeting underserved needs The City will rely on its existing network of public and nonprofit service agencies, along with the City's Community Services Department, to provide an array of supportive services for the City's underserved groups, which include the elderly, homeless and at-risk homeless families and individuals, and the disabled. The City uses a portion of its CDBG administration funds to provide a fair housing program that targets many of the City's underserved residents. Fair housing is a homeless prevention strategy, allowing many equal access to housing and assisting those facing unfair treatment in the housing market. CDBG funds will also be used to provide needed street improvements in low- and moderate-income neighborhoods, in which many of those underserved individuals may reside.

Actions planned to foster and maintain affordable housing The City will continue to foster affordable housing development in the community through incentives such as density bonuses. The City identifies and addresses barriers to fair housing as part of the development of the Analysis of Impediments to Fair Housing Choice (AI). Fostering fair housing as a homeless prevention strategy can assist those facing unfair evictions and foreclosure frauds, often those most in need of affordable housing, and therefore be able to remain at their homes.

Actions planned to reduce lead-based paint hazards
The City's Code Enforcement staff will continue to provide information of lead-based paint hazards and resources for abatement to residents. Such information is also available at public counters.

Actions planned to reduce the number of poverty-level families The City continues expand economic opportunities for lower income persons, especially those living in poverty. The City maintains a reputation as one of the most business friendly communities. The City’s Economic Action Plan (2017) outlines various actions to attract and retain businesses and employment in the City, including providing educational workshops and informational materials, assisting in business licensing and land use/zoning issues, and attracting filming in Glendora that would provide employment and vendor opportunities for local residents Item #5. Page 40
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and businesses. The City also created a dedicated section on its website to function as a centralized location for information and resources for existing and prospective businesses.

Actions planned to develop institutional structure
The City’s Housing Authority took over the management of the former Redevelopment Agencies housing obligations when it became the Housing Successor. Also in response to the dissolution of Redevelopment, tht City eliminated the Housing Division and consolidated the administration of CDBG program under the City's Planning Department. City staff had consulted with HUD staff and attended HUD trainings in order to better craft a CDBG program that can be delivered in a cost-effective manner. City staff will continue to communicate and work with HUD staff to implement the CDBG program and develop institutional structure.

Actions planned to enhance coordination between public and private housing and social service agencies
The City will continue to coordinate with public and private housing and services agencies to deliver housing and community development activities in the community. Various agencies will continue to be invited to attend public meetings related to the CDBG program.

Discussion
See discussions above.

Item #5. Page 41
Meeting Date: 3/22/2022 / Packet Page #: 61
2022-2023 Annual Action Plan 35
OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

The following section relates to funding as follows:
 Program Income: The City's Housing Rehabilitation Program funded in previous years occasionally generates program income in the form of loan payoffs. No revolving loan fund or floating fund has been established by the City. The City does not anticipate any Program Income during the next year. If program income is generated, it will be allocated to the Street Improvement Project.
 Prior Year Program Income: No prior year Program Income is unallocated.  Proceeds from Section 108 Loan Guarantees: The City has not received Section 108 loan funds; thus, there are no proceeds from Section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the strategic plan.
 Surplus from Urban Renewal Settlements: The City does not have any urban renewal surplus funds for community development and housing activities.  Grant Funds Returned to the Line of Credit: The City has not been required to return any funds to the line of credit.
 Income from Float-Funded Activities: The City has not established any float- funded activities that would generate income.
 Urgent-Need Activities: No urgent need activities were identified by the City for FY 2022- 2023.
 CDBG Funds Used to Benefit Persons of Low- and Moderate-Income: The City of Glendora anticipates receiving $300,000 of CDBG funds for FY 2022-2023. In addition to the $300,000 in CDBG funds expected in FY 2022-2023, there is $580.80 ($581) in unspent funds available from FY 2021-2022. The combined amounts provide for a total of $300,581 in CDBG programming for FY 2022-2023. The total amount of funding recommendations benefiting low- and moderate-income persons for FY 2022-2023 Item #5. Page 42
Meeting Date: 3/22/2022 / Packet Page #: 62
2022-2023 Annual Action Plan 36
OMB Control No: 2506-0117 (exp. 09/30/2021)
equals 100 percent for funds subject to the low/mod benefit calculations.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low- and moderate-income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low- and moderate-income. Specify the years covered that include this Annual Action Plan. 100.00%
Item #5. Page 43
Meeting Date: 3/22/2022 / Packet Page #: 63
2022-2023 Annual Action Plan 37
OMB Control No: 2506-0117 (exp. 09/30/2021)

APPENDIX A
- Proofs of Publication – 30-Day Public Comment Period
- Public Comments Received
o no public comments were received
Item #5. Page 44
Meeting Date: 3/22/2022 / Packet Page #: 64
San Gabriel Valley Examiner
709 E. Route 66 Ste. A
Glendora, CA 91740
626-852-3374
PAGE 1
City of Glendora
Attn: City Clerk
116 E. Foothill Blvd.

Glendora, CA 91741
(PLEASE SEE PAGE 2 FOR AD COPY)

NOTICE OF PUBLIC HEARING
CDBG Action Plan FY 22-23
(GC02)

PROOF OF PUBLICATION
(201 5.5 C.C.P.)

STATE OF CALIFORNIA
County of Los Angeles
I am over the age of eighteen years, I am not
a party to the above-entitled matter. I am the
principal clerk of the Publisher of the San
Gabriel Valley Examiner, an adjudicated
newspaper of general circulation printed and
published weekly in the City of Glendora,
County of Los Angeles. The San Gabriel Valley
Examiner has been adjudged a newspaper of
general circulation by the Superior Court of
the County of Los Angeles, State of California,
under the date of July 19, 1999, case Number
KS 005341. The notice, of which the annexed
is a true printed copy, has been published in
each regular and entitled issue of said
newspaper and not any supplement thereof on
the following dates to wit:

March 10, 2022
I declare under penalty of perjury that the
foregoing is true and correct.

Executed in the City of Glendora, Los Angeles
County, California
On this 10th day of March 2022.

Signature
Item #5. Page 45
Meeting Date: 3/22/2022 / Packet Page #: 65

NOTICE OF PUBLIC HEARING

GLENDORA CITY COUNCIL
_____________________________________________
NOTICE IS HEREBY GIVEN that the Glendora City Council will hold a public hearing in the City Council Chambers of City Hall, 116 E. Foothill Boulevard, Glendora, California, on Tuesday, March 22, 2022 at 7:00 p.m. to receive and consider public input on needs and resources relative to the One-Year Action Plan for Fiscal Year 2022-2023. A second public hearing will be held on Tuesday, May 10, 2022 at 7:00 p.m. to approve submittal of the Plan to the U.S. Department of Housing and Urban Development (HUD).

PLEASE TAKE NOTICE that in the event an Executive Order issued by Governor Newsom and/or the City’s declaration of a local emergency related to COVID-19 are still in effect on the dates scheduled to conduct the noticed meetings, it may be necessary to conduct a virtual City Council meeting utilizing the Zoom Video Communications platform. To participate, open Zoom on your device and enter meeting ID# cityofglendora.org/zoom.

PUBLIC HEARING MEETING LOCATION AND DATE
The City of Glendora is requesting public input on its Community Development Block Grant (CDBG) Program at 7:00 P.M., at its March 22, 2022 City Council meeting. The draft Annual Action Plan will be available on March 22, 2022 for a 30-day public review, ending May 10, 2022. A second public hearing will be held on May 10, 2022 to approve submittal of the Plan to the U.S. Department of Housing and Urban Development (HUD).

In compliance with the American with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City of Glendora’s City Clerk’s Office at (626) 914-8210. Notification 48 hours prior to the scheduled City Council meetings will enable the City to make reasonable arrangements to ensure accessibility to the meeting.

BACKGROUND
Consolidated Plan: Every five years, the CDBG program requires that the City adopt a “Consolidated Plan,” which establishes the goals and objectives of the City’s CDBG program. During the development of this 2018-2023 Consolidated Plan, which forms the basis for establishing objectives and outcomes in the Strategic Plan and five (5) subsequent Annual Action Plans, the following priority needs and objectives were established:

1. Infrastructure and Public Facilities: Improve and expand infrastructure and public facilities that benefit low- and moderate-income neighborhoods and residents.

2. Economic and Human Development: Provide for the economic development needs of lowand moderate- income persons and neighborhood target areas.

3. Fair Housing: Promote fair and equal housing choice for all persons.

4. Administration and Planning: Provide for administration and planning activities to carry out actions that address identified needs in the Consolidated Plan.

These established Priority Needs form the basis for allocating investments geographically within the City during the next five-year period and are a result of various community outreach efforts and consultation meetings developed under the Citizen Participation process.

Only eligible activities that receive a High priority level in the FY 2018-2023 Consolidated Plan will be funded during the five year period.

Annual Action Plan: The Annual Action Plan is part of the Five-Year Consolidated Plan and serves as the City’s application for funding from HUD. The City of Glendora will receive an allocation of approximately $300,000 of CDBG funds for FY 2022-2023. The Federal Budget has not been approved at this time, however the City must meet certain statutory deadlines in submitting its Action Plan and allowing for citizen participation, as such staff has developed this allocation amount based on last year’s allocation. Once the official allocation for Glendora is released from HUD, staff will revise the budget with 20% for Administration and Fair Housing and 80% for Infrastructure. Final figures will be presented at the May 10, 2022 meeting for adoption of the Annual Action Plan.

In addition to the annual allocation, unspent funds are available from prior years in the amount of $580.80 ($581). These unspent funds will be allocated to projects in FY 2022-2023. Combined with the anticipated allocation, a total of $300,581 will be available in FY 2022-2023.

CDBG 2022-2023 Allocation: $300,000 (estimate)
Unspent Funds prior years: $581
Total: $300,581
The CDBG funding may be allocated to the following types of eligible projects:

1. Acquisition: by purchase, long-term lease, and donation of real property for an eligible public purpose.

2. Disposition: of real property acquired under the CDBG Program.

3. Construction and Rehabilitation: of certain publicly owned facilities, such as (a) senior citizen centers; (b) parks and playgrounds; (c) community centers; (d) fire protection facilities and equipment; (e) sidewalks and street improvements; (f) water and sewer systems.

4. Rehabilitation of publicly and privately owned housing: for low-and moderate-income households.

5. Public Services: which are new or expanding, and directed toward meeting employment, crime prevention, childcare, drug abuse prevention, homeless assistance, or other community service needs.

6. Removal of Architectural Barriers: that restricts the mobility and accessibility of elderly or handicapped persons to publicly owned and privately-owned buildings, facilities, and improvements.

7. Special Economic Development Activities: that provide grants, loan guarantees and other forms of necessary or appropriate support to private “for profit” businesses to provide increasing employment opportunities and other public benefit.

While funding amounts are somewhat flexible, there are statutory limitations that restrict the amount of funding for Planning and Administration costs to not more than 20 percent of the annual grant allocation and limit public services to 15 percent of the annual grant allocation.

Based on the limited amount of resources available to the City, statutory restrictions, and the Priority Needs established, staff recommendations for the FY 2022-2023 CDBG One-Year Annual Action Plan are as follows:

ACTIVITY AMOUNT
General CDBG Administration $45,000
Fair Housing $15,000
Administration and Fair Housing Sub-Total $60,000
Street Improvement Project (Nine Streets south of Juanita Ave, $240,581 west of Glendora Ave.: Newburgh, Laxford, Carter, Santa Fe, Vermont, Pennsylvania, Washington, Bender and Westridge.

Infrastructure Sub-Total $240,581
Total CDBG Budget for Fiscal Year 2022-2023 $300,581

PUBLIC REVIEW AND COMMENT PERIOD
All interested persons are invited to the Public Hearing to comment on the City’s CDBG program and Action Plan. In addition, written comments may be submitted to the City prior to the public hearing and during the 30-day public comment period.

Comments from the public hearing and those submitted to staff during the comment period will be addressed in the final version of the Plans submitted to the U.S. Department of Housing and Urban Development. Comments and questions regarding the Plans can be addressed to:

Valerie Velasquez, Economic Development and Housing Manager City of Glendora
116 E. Foothill Boulevard
Glendora, CA 91741
(626) 914-8292
All interested parties are invited to attend said hearing and express their views on this matter. Should you be unable to attend the public hearing, your comments must be made in writing and delivered to the City Clerk prior to the scheduled hearing date. Related documents are on file for public inspection at the Office of the City Clerk and the Community Development Department, 116 E. Foothill Boulevard Glendora, California, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Thursday, exclusive of holidays. City staff can be contacted at (626) 914-8292.

Further information on the Action Plan may be obtained or viewed at the following locations commencing on March 22, 2022:

1. OFFICE OF THE CITY CLERK: 2. COMMUNITY DEVELOPMENT DEPT.

Glendora City Hall Glendora City Hall
116 E. Foothill Boulevard 116 E. Foothill Boulevard
Glendora, CA 91741 Glendora, CA 91741
(626) 914-8210 (626) 914-8292
If you challenge this action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

Kathleen R. Sessman, City Clerk/Communications Director Publish in the San Gabriel Valley Examiner on March 10, 2022. #GC02 PAGE 2
Item #5. Page 46
Meeting Date: 3/22/2022 / Packet Page #: 66
Attachment A: CDBG FY 2022 - 2023 PROPOSED PUBLIC WORKS STREET PROJECT Westridge, Bender, Washington, Pennsylvania, Vermont,
Santa Fe, Newburgh, Laxford Avenues, and Carter Dr.

S. Westridge Ave.

Census Tract 4039.02 Block 2
Item #5. Page 47
Meeting Date: 3/22/2022 / Packet Page #: 67
San Gabriel Valley Examiner
709 E. Route 66 Ste. A
Glendora, CA 91740
626-852-3374
PAGE 1
City of Glendora
Attn: City Clerk
116 E. Foothill Blvd.

Glendora, CA 91741
(PLEASE SEE PAGE 2 FOR AD COPY)

NOTICE OF PUBLIC HEARING
CDBG Action Plan FY 22-23
(GC02)

PROOF OF PUBLICATION
(201 5.5 C.C.P.)

STATE OF CALIFORNIA
County of Los Angeles
I am over the age of eighteen years, I am not
a party to the above-entitled matter. I am the
principal clerk of the Publisher of the San
Gabriel Valley Examiner, an adjudicated
newspaper of general circulation printed and
published weekly in the City of Glendora,
County of Los Angeles. The San Gabriel Valley
Examiner has been adjudged a newspaper of
general circulation by the Superior Court of
the County of Los Angeles, State of California,
under the date of July 19, 1999, case Number
KS 005341. The notice, of which the annexed
is a true printed copy, has been published in
each regular and entitled issue of said
newspaper and not any supplement thereof on
the following dates to wit:

March 10, 2022
I declare under penalty of perjury that the
foregoing is true and correct.

Executed in the City of Glendora, Los Angeles
County, California
On this 10th day of March 2022.

Signature
Item #5. Page 48
Meeting Date: 3/22/2022 / Packet Page #: 68

NOTICE OF PUBLIC HEARING

GLENDORA CITY COUNCIL
_____________________________________________
NOTICE IS HEREBY GIVEN that the Glendora City Council will hold a public hearing in the City Council Chambers of City Hall, 116 E. Foothill Boulevard, Glendora, California, on Tuesday, March 22, 2022 at 7:00 p.m. to receive and consider public input on needs and resources relative to the One-Year Action Plan for Fiscal Year 2022-2023. A second public hearing will be held on Tuesday, May 10, 2022 at 7:00 p.m. to approve submittal of the Plan to the U.S. Department of Housing and Urban Development (HUD).

PLEASE TAKE NOTICE that in the event an Executive Order issued by Governor Newsom and/or the City’s declaration of a local emergency related to COVID-19 are still in effect on the dates scheduled to conduct the noticed meetings, it may be necessary to conduct a virtual City Council meeting utilizing the Zoom Video Communications platform. To participate, open Zoom on your device and enter meeting ID# cityofglendora.org/zoom.

PUBLIC HEARING MEETING LOCATION AND DATE
The City of Glendora is requesting public input on its Community Development Block Grant (CDBG) Program at 7:00 P.M., at its March 22, 2022 City Council meeting. The draft Annual Action Plan will be available on March 22, 2022 for a 30-day public review, ending May 10, 2022. A second public hearing will be held on May 10, 2022 to approve submittal of the Plan to the U.S. Department of Housing and Urban Development (HUD).

In compliance with the American with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City of Glendora’s City Clerk’s Office at (626) 914-8210. Notification 48 hours prior to the scheduled City Council meetings will enable the City to make reasonable arrangements to ensure accessibility to the meeting.

BACKGROUND
Consolidated Plan: Every five years, the CDBG program requires that the City adopt a “Consolidated Plan,” which establishes the goals and objectives of the City’s CDBG program. During the development of this 2018-2023 Consolidated Plan, which forms the basis for establishing objectives and outcomes in the Strategic Plan and five (5) subsequent Annual Action Plans, the following priority needs and objectives were established:

1. Infrastructure and Public Facilities: Improve and expand infrastructure and public facilities that benefit low- and moderate-income neighborhoods and residents.

2. Economic and Human Development: Provide for the economic development needs of lowand moderate- income persons and neighborhood target areas.

3. Fair Housing: Promote fair and equal housing choice for all persons.

4. Administration and Planning: Provide for administration and planning activities to carry out actions that address identified needs in the Consolidated Plan.

These established Priority Needs form the basis for allocating investments geographically within the City during the next five-year period and are a result of various community outreach efforts and consultation meetings developed under the Citizen Participation process.

Only eligible activities that receive a High priority level in the FY 2018-2023 Consolidated Plan will be funded during the five year period.

Annual Action Plan: The Annual Action Plan is part of the Five-Year Consolidated Plan and serves as the City’s application for funding from HUD. The City of Glendora will receive an allocation of approximately $300,000 of CDBG funds for FY 2022-2023. The Federal Budget has not been approved at this time, however the City must meet certain statutory deadlines in submitting its Action Plan and allowing for citizen participation, as such staff has developed this allocation amount based on last year’s allocation. Once the official allocation for Glendora is released from HUD, staff will revise the budget with 20% for Administration and Fair Housing and 80% for Infrastructure. Final figures will be presented at the May 10, 2022 meeting for adoption of the Annual Action Plan.

In addition to the annual allocation, unspent funds are available from prior years in the amount of $580.80 ($581). These unspent funds will be allocated to projects in FY 2022-2023. Combined with the anticipated allocation, a total of $300,581 will be available in FY 2022-2023.

CDBG 2022-2023 Allocation: $300,000 (estimate)
Unspent Funds prior years: $581
Total: $300,581
The CDBG funding may be allocated to the following types of eligible projects:

1. Acquisition: by purchase, long-term lease, and donation of real property for an eligible public purpose.

2. Disposition: of real property acquired under the CDBG Program.

3. Construction and Rehabilitation: of certain publicly owned facilities, such as (a) senior citizen centers; (b) parks and playgrounds; (c) community centers; (d) fire protection facilities and equipment; (e) sidewalks and street improvements; (f) water and sewer systems.

4. Rehabilitation of publicly and privately owned housing: for low-and moderate-income households.

5. Public Services: which are new or expanding, and directed toward meeting employment, crime prevention, childcare, drug abuse prevention, homeless assistance, or other community service needs.

6. Removal of Architectural Barriers: that restricts the mobility and accessibility of elderly or handicapped persons to publicly owned and privately-owned buildings, facilities, and improvements.

7. Special Economic Development Activities: that provide grants, loan guarantees and other forms of necessary or appropriate support to private “for profit” businesses to provide increasing employment opportunities and other public benefit.

While funding amounts are somewhat flexible, there are statutory limitations that restrict the amount of funding for Planning and Administration costs to not more than 20 percent of the annual grant allocation and limit public services to 15 percent of the annual grant allocation.

Based on the limited amount of resources available to the City, statutory restrictions, and the Priority Needs established, staff recommendations for the FY 2022-2023 CDBG One-Year Annual Action Plan are as follows:

ACTIVITY AMOUNT
General CDBG Administration $45,000
Fair Housing $15,000
Administration and Fair Housing Sub-Total $60,000
Street Improvement Project (Nine Streets south of Juanita Ave, $240,581 west of Glendora Ave.: Newburgh, Laxford, Carter, Santa Fe, Vermont, Pennsylvania, Washington, Bender and Westridge.

Infrastructure Sub-Total $240,581
Total CDBG Budget for Fiscal Year 2022-2023 $300,581

PUBLIC REVIEW AND COMMENT PERIOD
All interested persons are invited to the Public Hearing to comment on the City’s CDBG program and Action Plan. In addition, written comments may be submitted to the City prior to the public hearing and during the 30-day public comment period.

Comments from the public hearing and those submitted to staff during the comment period will be addressed in the final version of the Plans submitted to the U.S. Department of Housing and Urban Development. Comments and questions regarding the Plans can be addressed to:

Valerie Velasquez, Economic Development and Housing Manager City of Glendora
116 E. Foothill Boulevard
Glendora, CA 91741
(626) 914-8292
All interested parties are invited to attend said hearing and express their views on this matter. Should you be unable to attend the public hearing, your comments must be made in writing and delivered to the City Clerk prior to the scheduled hearing date. Related documents are on file for public inspection at the Office of the City Clerk and the Community Development Department, 116 E. Foothill Boulevard Glendora, California, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Thursday, exclusive of holidays. City staff can be contacted at (626) 914-8292.

Further information on the Action Plan may be obtained or viewed at the following locations commencing on March 22, 2022:

1. OFFICE OF THE CITY CLERK: 2. COMMUNITY DEVELOPMENT DEPT.

Glendora City Hall Glendora City Hall
116 E. Foothill Boulevard 116 E. Foothill Boulevard
Glendora, CA 91741 Glendora, CA 91741
(626) 914-8210 (626) 914-8292
If you challenge this action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

Kathleen R. Sessman, City Clerk/Communications Director Publish in the San Gabriel Valley Examiner on March 10, 2022. #GC02 PAGE 2
Item #5. Page 49
Meeting Date: 3/22/2022 / Packet Page #: 69
CDBG Annual
Action Plan 22-23
Community Development
City Council
Item # _
March 22, 2022
Valerie Velasquez, Economic Development and Housing Manager CityOfGlendora.org
Item #5. Page 50
Meeting Date: 3/22/2022 / Packet Page #: 70
2 CDBG Overview
• U.S. Department of Housing and Urban Development
• Affordable Housing, Antipoverty Efforts and Infrastructure Development. • National Objectives
• Benefit low and moderate income persons;
• Eliminate slum and blight;
• Meet an urgent community need.

Item #5. Page 51
Meeting Date: 3/22/2022 / Packet Page #: 71
3 Grant Funding Requirements
• 2022-2023 One Year Action Plan
– Identifies specific programs and budgets
• Five Year Consolidated Plan (2018-2023)
Established priority needs and objectives:
– Infrastructure and Public Facilities
– Economic and Human Development
– Fair Housing
– Administration and Planning
Item #5. Page 52
Meeting Date: 3/22/2022 / Packet Page #: 72
4 Available Funding FY 2022-2023
• Annual Grant $300,000 est.*
• Unspent Allocation (FY20) $580.80
Total for 2022-2023 $300,580.80
* HUD has not released 2022-2023 CDBG allocations. Figure is estimated based on the 2021-2022 allocation and will be updated once released.

Item #5. Page 53
Meeting Date: 3/22/2022 / Packet Page #: 73
5 Notice of Funding Availability
• Notice to the Public
– Published twice in the newspaper
– City Website
• Application period: December 23, 2021 through January 21, 2022 • Two applications received:
– Housing Rights Center
– Public Works Department
Item #5. Page 54
Meeting Date: 3/22/2022 / Packet Page #: 74
6 Proposed FY 2022-2023 CDBG Annual Action Plan

ACTIVITY AMOUNT
Administration
General CDBG Administration
Fair Housing (Housing Rights Center)
Subtotal:
$45,000.00
$15,000.00
$60,000.00
Projects
Street Improvement (9 Streets, continued from FY 21/22) (9 Streets, continued from FY 21/22)
Subtotal:
$240,580.80
$240,580.80
Total CDBG Expenditures FY 2022-2023 $300,580.80
Item #5. Page 55
Meeting Date: 3/22/2022 / Packet Page #: 75
7 Glendora CDBG
Low – Moderate Income
Census Tract/
Block Groups
Item #5. Page 56
Meeting Date: 3/22/2022 / Packet Page #: 76
8 Street Improvement Project – Census Tract 4039.02, Block 2 Nine Streets:

Westridge Ave.

Bender Ave.

Washington Ave.

Pennsylvania Ave.

Vermont Ave.

Santa Fe Ave.

Newburgh Ave.

Laxford Ave.

Carter Dr.

Item #5. Page 57
Meeting Date: 3/22/2022 / Packet Page #: 77
9 One Year Action Plan
• Public Review Period
– 30 Day Minimum
– Published in the Examiner on March 10, 2022
– Open March 22, 2022 through May 10, 2022
– Posted on City Website
• Departments: Community Development under CDBG
– Available in City Hall
• City Clerk and Planning Departments
Item #5. Page 58
Meeting Date: 3/22/2022 / Packet Page #: 78
10 Required Steps:
• 1
st Public Hearing, March 22, 2022
• 30 Day Public Review of Annual Action Plan
– March 22, 2022 through May 10, 2022
• 2
nd Public Hearing, May 10, 2022
• Submission of Application with Annual Action Plan to HUD Item #5. Page 59
Meeting Date: 3/22/2022 / Packet Page #: 79
11 RECOMMENDATIONS
Open and Conduct Public Hearing;

1. Accept the activity and projects to be included in the CDBG One Year Action Plan for FY 2022-2023; and

2. Commence the required 30-day public comment review
period.

That the City Council:

Item #5. Page 60
Meeting Date: 3/22/2022 / Packet Page #: 80
In response to Executive Orders issued in 2020 by Governor Newsom brought on by the COVID-19 pandemic, the City began conducting its public meetings utilizing Zoom Video Communications. The teleconferenced meeting allowed the City to continue to conduct essential business and comply with Public Health Administration recommendations to protect the public and City employees, practice social distancing and limit exposure.

CALL TO ORDER
Mayor/Chair Davis called the REGULAR JOINT MEETING of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 7:00 p.m. via Zoom Video Communications, meeting ID# cityofglendora.org/zoom.

ROLL CALL
Council Members/Commissioners present: Council Members present: Michael Allawos, David Fredendall, Mendell Thompson, Mayor Pro
Tem Gary Boyer, Mayor Karen Davis
Council Members/ Commissioners absent: None
Staff present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant
City Manager Moises Lopez, Administrative
Services Director/City Treasurer Marie Ricci,
Police Chief Matt Egan, Public Works Director
Alison Sweet, Information Technology Director
Sam Robbin, Community Services Director John
Aguirre, Assistant Finance Director Kyle Johnson,
Library Director Janet Stone, City
Clerk/Communications Director Kathleen
Sessman, Civil Engineering Assistant Alexis
Escobar, Management Analyst Myla De Castro,
Administrative Assistant Lorena Cordova, Digital
Media Specialist Craig Gill, Senior Digital Media
Specialist Greg Morton, Deputy City
Clerk/Records Manager Elvia Harvey

CLOSED SESSION - NONE

INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was led by Lead Pastor Bruce French of Cornerstone Bible Church of Glendora.

City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, March 8, 2022
via Zoom Video Communications,
meeting ID# cityofglendora.org/zoom
Item #6. Page 1
Meeting Date: 3/22/2022 / Packet Page #: 81
Regular Meeting Tuesday, March 8, 2022 Page 2 of 6
City Council, Successor Agency and Housing Authority
The Pledge of Allegiance was led by Council Member Allawos.

STUDENT REPORTS - NONE

REORDERING OF AND ADDITIONS TO THE AGENDA
Mayor Pro Tem Boyer requested to remove Item # 5 from the agenda. Request was seconded by Council Member Allawos.

Mayor Davis announced that the motion carried 4 - 1 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: Karen Davis; ABSENT: (None); ABSTAIN: (NONE).

PUBLIC COMMENT

1. Public Comments
Mayor/Chair Davis OPENED the Public Comment period and inquired if any requests had been received to provide public comment.

Deputy City Clerk/Records Manager Dominquez announced that written correspondence and/or requests to provide public comments were received from the following: Cameo Stanick, Matt Russel, John Harrold, Kimberly Jordison, Joe Cina, Judy Nelson, and Linda Geleris.

There was no one else wishing to provide comment: therefore, Mayor/Chair Davis CLOSED the Public Comment period.

MEMBER STATEMENTS/REPORTS
Council Member Thompson commented on the conflict in Ukraine; the COVID pandemic; today being International Women’s Day and commended all women for their contributions; announced the start of the Glendora Lassie League, American Little League, and National Little League; and provided a Metro Goldline project update.

Council Member Allawos commented on the success of Metro Goldline construction thus far; and requested to agendize a Council discussion of creating a proclamation policy. Request was seconded by Mayor Davis.

Council Member Fredendall commented on the COVID pandemic and thanked Community Services staff for their work on Glendora’s youth sports leagues.

Mayor Pro Tem Boyer responded to public comments on returning to in-person City Council meetings; commented on Council Member Allawos and his participation in the Library’s Trivia Challenge; reported his attendance at a Contract Cities Legislative Tour; reported on his attendance at a Council of Governments Water Committee meeting; and outlined changes to Congressional District Boundaries and the impacts they had on Glendora utilizing wedrawthelinesca.org/final_maps.

Item #6. Page 2
Meeting Date: 3/22/2022 / Packet Page #: 82
Regular Meeting Tuesday, March 8, 2022 Page 3 of 6
City Council, Successor Agency and Housing Authority
Mayor Davis commented on the conflict in Ukraine; the COVID pandemic; and announced the Empty Bowls fundraising event on March 11, 2022.

CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Attorney Wynder responded to public comments related to returning to in-person meetings and state and county COVID regulations.

SPECIAL ITEMS

2. Proclamation designating the first Monday in March 2022 as COVID-19 Memorial Day Item removed from agenda by 4 – 1 vote, noting Mayor Davis objection.

3. COVID-19: Reopening of the Economy Update
City Manager Raymond provided an update on COVID-19.

PUBLIC HEARINGS - NONE

CONSENT CALENDAR
Motion made by Michael Allawos and seconded by Mendell Thompson to approve Consent Calendar Items #4 - #6 as presented.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).

4. Affirm minutes from February 22, 2022 City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting.

The City Council/Agency/Authority affirmed the minutes as presented.

5. Review and affirm disbursements for the month of February 2022 in the amount of $3,195,318.98
The City Council affirmed disbursements for February 2022 in the amount of $3,195,318.98.

6. Letter of Consent to Accept a Subpoena for City Records for Third-Party Litigation unrelated to the City
The City Council approved letter of consent to accept a Subpoena for City Records for ThirdParty Litigations unrelated to the City (Liebert Cassidy Whitmore, on behalf of City of Monterey Park, Subpoena seeking employment records).

Item #6. Page 3
Meeting Date: 3/22/2022 / Packet Page #: 83
Regular Meeting Tuesday, March 8, 2022 Page 4 of 6
City Council, Successor Agency and Housing Authority

MEMBER AGENDA ITEMS - NONE

UNFINISHED BUSINESS

7. Authorize the Public Works Director to Execute the Contract Change Order (CCO) for Cullen Avenue Water and Street Improvements for Installation of Sidewalks between Foothill Boulevards and Bennett Avenue
RECOMMENDATION: 1. Ratify authorization for Contract Change Order No. 2 in the amount of $147,267.50; and 2. Approve a supplemental appropriation in the amount of $161,995 from Fund 321(CIP Reserve).

Staff report and PowerPoint was presented by Civil Engineering Escobar.

City Council discussion included support of the project and residents being supportive of proposed improvements.

Motion made by David J. Fredendall and seconded by Michael Allawos to 1. Ratify authorization for Contract Change Order No. 2 in the amount of $147,267.50; and 2. Approve a supplemental appropriation in the amount of $161,995 from Fund 321(CIP Reserve).

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).

8. Consider waiving Business License Taxes to make housing more affordable.

RECOMMENDATION: 1. Consider a program to waive Business License Taxes for any rental property in the City if the property owner attests that the rent will not be increased year over year through a certification process confirmed by the tenant; and 2. Provide City staff with direction accordingly.

Staff report was presented by Assistant City Manager Lopez.

Mayor Pro Tem Boyer requested to recuse himself from discussion and vote and turned off his video and audio from the zoom meeting at 7:58 p.m.

City Council discussion included collective support for assisting those who need help; sunset of the program; enforcement of the waiver; and plan for ensuring that renters receive the benefit to this waiver.

Motion made by Michael Allawos and seconded by Mendell Thompson to 1. Consider a program to waive Business License Taxes for any rental property in the City if the property owner attests that the rent will not be increased year over year through a certification process confirmed by the tenant; and 2. Provide City staff with direction accordingly.

Item #6. Page 4
Meeting Date: 3/22/2022 / Packet Page #: 84
Regular Meeting Tuesday, March 8, 2022 Page 5 of 6
City Council, Successor Agency and Housing Authority
An oral roll call vote was conducted, and the motion carried 4 - 0 -0-0-1as follows: AYES:

Michael Allawos, David J. Fredendall, Mendell Thompson, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: Gary Boyer
Mayor Pro Tem Boyer rejoined the meeting at 8:08 p.m.

9. Conduct a Mid-Year budget review and consider a resolution amending the fiscal year 2021-22 Budget
RECOMMENDATION: 1. Adopt a Joint Resolution entitled, “RESOLUTION OF THE

CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY
AMENDING ITS 2021-22 FISCAL BUDGET PER THE MIDYEAR REVIEW RECOMMENDATIONS.”
Motion made by Michael Allawos and seconded by Mendell Thompson to 1. Adopt a Joint Resolution CC 2022-09, CC 2022-09 (SA), HA 2022-01 entitled, “RESOLUTION OF THE

CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY AMENDING ITS 2021-22 FISCAL BUDGET PER THE MIDYEAR REVIEW RECOMMENDATIONS.” Staff report and PowerPoint was presented by Assistant Finance Director Johnson.

City Council discussion included the projected reserve funds; positive impact of the Pension Obligation Bonds; discussion on the Measure E funded projects; and need to monitor the conflict in Ukraine for possible impacts.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).

NEW BUSINESS

10. Accept the Award of the $363,988 from the State Water Resources Control Board for the California Water Arrearage Payment Program.

RECOMMENDATION: 1. Accept the Award of the $363,988 from the State Water Resources Control Board (SWRCB) for the California Water Arrearage Payment Program (Arrearage Program).

Staff report and PowerPoint was presented by Management Analyst De Castro.

Council expressed their collective support for the program.

Motion made by David J. Fredendall and seconded by Michael Allawos to 1. Accept the Award of the $363,988 from the State Water Resources Control Board (SWRCB) for the California Water Arrearage Payment Program (Arrearage Program).

Item #6. Page 5
Meeting Date: 3/22/2022 / Packet Page #: 85
Regular Meeting Tuesday, March 8, 2022 Page 6 of 6
City Council, Successor Agency and Housing Authority
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).

MEMBER/STAFF CLOSING COMMENTS
Council Member Thompson expressed concern over rising gas prices and suggesting that the City Council look at taking a legislative position on the issue. Mayor Pro Tem Boyer recommended an offline discussion on the issue and what, if any, legislative advocacy position that City Council could take.

ADJOURNMENT
Mayor Davis adjourned the meeting at 8:58 p.m.

Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on __________________ by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).

Item #6. Page 6
Meeting Date: 3/22/2022 / Packet Page #: 86

CALL TO ORDER
Mayor/Chair Davis called the SPECIAL JOINT MEETING of the City Council, and Housing Authority of the City of Glendora to order at 8:00 a.m. via Zoom Video Communication, meeting ID# cityofglendora.org/zoom.

ROLL CALL
Council Members/Commissioners present: Michael Allawos, David Fredendall, Mendell L.

Thompson, Mayor Pro Tem/Vice-Chair Gary Boyer,
Mayor/Chair Karen K. Davis
Council Members/Commissioners absent: None
Staff present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant
City Manager Moises Lopez, Community
Development Director Jeff Kugel, Housing and
Economic Development Manager Valerie Velasquez,
City Clerk/Communications Director Kathleen
Sessman, Digital Media Specialist Craig Gill, Senior
Digital Media Specialist Greg Morton, and Deputy
City Clerk/Records Manager Elvia Harvey

CLOSED SESSION
City/Agency Attorney Wynder read the agendized Closed Session title into the record as follows:

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, to enable the City Council and Housing Authority to consider negotiations with Mark Cofer, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 122 S. Vista Bonita Avenue, APN 8638-028-010. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.

City of Glendora Minutes
City Council and Housing
Authority Special Meeting
Monday, March 14, 2022
via Zoom Video Communications,
meeting ID# cityofglendora.org/zoom
or https://zoom.us/j/9329247224
Item #6. Page 7
Meeting Date: 3/22/2022 / Packet Page #: 87

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, to enable the City Council and Housing Authority to consider negotiations with Mike Beckman, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 108 E. Ada Avenue, APN 8639-015-001. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, to enable the City Council and Housing Authority to consider negotiations with Joachim Kederain, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 645 Marion Place, APN 8644-003-019. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.

Mayor/Chair Davis OPENED the Public Comment period and inquired if any requests had been received. City Clerk/Records Manager Harvey announced that no written correspondence and/or requests were received, therefore, Mayor/Chair Davis CLOSED the Public comment period.

City Council and Housing Authority recessed into Closed Session at 8:02 a.m.

RECONVENE OPEN SESSION AND ANNOUNCE ANY ACTION TAKEN
Mayor/Chair Davis adjourned Closed Session with all Members present and reconvened the meeting back into Open Session at 9:48 a.m.

City/Agency Attorney Wynder reported on Closed Sessions and announced the following: The City Council and Housing Authority met in an extended Closed Session to discuss the potential purchase and/or sale of properties listed in the agenda. There was an extensive discussion of the City’s options, questions were asked and answered, City Council provided direction and outlined a list of assignments for staff to report at a future meeting, and no reportable action was taken.

ADJOURNMENT
Mayor/Chair Davis adjourned the meeting at 9:49a.m.

Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on __________________ by the City Council and Housing Authority of the City of Glendora.

Item #6. Page 8
Meeting Date: 3/22/2022 / Packet Page #: 88

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MARCH 22, 2022
FROM: PUBLIC WORKS DISTRICT(S): CITYWIDE
SUBJECT: RAIN BIRD 4G UPGRADE FOR CITYWIDE IRRIGATION SYSTEM IN THE AMOUNT OF $30,265 (STRATEGIC PLAN ITEM 49-IMCIF)

RECOMMENDATION
That the City Council:

1. Approve the purchase of 4G IQ cellular cartridges to upgrade the City’s irrigation controllers in the amount of $30,265.

EXECUTIVE SUMMARY
Rain Bird Corporation is a leading global manufacturer and provider of irrigation products and services that aim to develop innovative water-conserving products that include timers/controllers. The irrigation system for the City of Glendora’s parks, facilities, medians and assessment sites are comprised of Rain Bird smart controllers and the IQ Central Control Systems. Rainbird is phasing out their 3G network this year, which will require upgrading the cellular communications cartridges from 3G to 4G to maintain irrigation controller functionality. The total cost of the upgrade will be $30,265, including 1-year of cellular service.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On June 25, 2013, the City Council approved an Energy Efficiency Agreement with Honeywell International, Inc. which included among other things, irrigation control system enhancements. The irrigation enhancement included new irrigation controllers that were compatible with the Rain Bird IQ3 Central Control system.

DISCUSSION
Rain Bird has offered the 3G cellular cartridges since 2006. This cartridge once installed in the Rain Bird ESP-LXME controllers allows the controllers to communicate with the IQ3 Central Control platform.

The new controllers eliminate the stand-alone controllers serving the landscape irrigation needs citywide and provided a centralized irrigation system that no longer needed to be operated manually by going to each site to program the controllers. The new flow smart controllers are programmed from the central station, two satellite stations and via laptop computers using satellite technology to maintain accurate monitoring of the controllers. All applicable City maintained controllers were retrofitted to new controllers with 3G cartridges.

Rain Bird is now phasing out 3G technology, and so developed a cartridge with 4G LTE communication capability that was launched in June 2020. On August 30, 2020, Rain Bird offered an early bird cartridge exchange program for existing 3G cartridge customers. Shortly after the program was launched however, Rain Bird discovered an issue with the 4G cartridges that caused a significant delay in shipments. Rain Bird resumed shipping cartridges once the issue was resolved, approximately five months after it was halted.

Item #7. Page 1
Meeting Date: 3/22/2022 / Packet Page #: 89
Staff Report Page 2 of 2
The total amount of $30,265 includes the cost of both the cartridges/antennas, and one year of cellular service. The early bird exchange program offers the 4G cartridges at a reduced rate whereby the City will save $12,495 from what would be a total of $42,760 at regular pricing.

Cartridge Type Regular Price/
Cartridge
Early Bird Price/
Cartridge # of Cartridges Total Regular Price
Total Early
Bird Price
4G Cartridge/
Internal Antenna $805 $550 10 $8,050 $5,500
4G Cartridge/
External Antenna $890 $635 39 $34,710 $24,765
Total 49 $42,760 $30,265
($12,495
savings)
The new 4G cartridges along with the upgraded IQ4 Platform allow for continued state-of-the-art monitoring, programming, controls, and advanced water management features, saving money and time, and furthers the City’s ongoing commitment to implementing water conservation best practices. The locations are listed in Attachment A.

FISCAL IMPACT
The total fiscal impact is $30,265 and is included in the FY 2022 Amended Budget as shown in the table.

Account # Description Amount
001-6582-59100 General Fund - Parks $10,580
205-6584-59100 Gas Tax - Trees $19,685
Total $30,265

ENVIRONMENTAL DETERMINATION
Not Applicable.

Prepared By Andrea Miller, Landscape/Contract Supervisor Concurs With Not Applicable
Reviewed By Alison Sweet, Public Works/Director
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Cartridge Locations
B. Rainbird Quote
Item #7. Page 2
Meeting Date: 3/22/2022 / Packet Page #: 90
Cartridge Location Cartridge Location
Arboretum and Botanical Garden Gladstone Park - North
Art Cook Park Gladstone Park - South
Auto Centre - 1 GMR & Palm
Auto Centre - 2 Goddard Reservoir
Baseline Access Parkway Hidden Springs Reservoir
Baseline Rd Medians Highland & Oak Knoll
Baseline View Park La Fetra Center
Big Tree Park Morgan Ranch Resevoir
Bus Plaza Museum
Church Parking Lot N. Grand Ave
City Hall - Elevator Garden N. Grand Ave - 08
City Hall - Library Ole Hammer Park
City Hall - Police Station RTE 66 - 02
City Hall - Public Works RTE 66 - 10
City Hall Parking Lot - EAST - RTE 66 - 11
City Hall Parking Lot - WEST RTE 66 14
Crowther Teen & Family Center RTE 66 - 15
Item #7. Page 3
Meeting Date: 3/22/2022 / Packet Page #: 91
Cartridge Location
RTE 66 - 29
RTE 66 - 40
RTE 66 - 44
S. Grand Ave - 30
S. Grand Ave - 34
S. Lone Hill - 10
South Hills Park
Transportation
Uptown Parking Lot (West) - 1
Uptown Parking Lot (West) - 2
Vern Gillet Pump Station
Village
Willow Springs Park
Extra #1
Extra #1
Item #7. Page 4
Meeting Date: 3/22/2022 / Packet Page #: 92
Project
Product / Service Quote
Date
12/16/2021
Quote #
54543
Bill To
City of Glendora
Andrea Miller
1636 Compromise Line Rd
Glendora, CA 91741
Ship To or Service Rendered to (Site)
Cust PO # Terms
Net 30
Due Date
1/15/2022
SBU
COMM
Service Date
12/16/2021
Billing Type
Outside
Total
Balance Due
Sales Tax (0.0%)
Payments/Credits
Rain Bird International, Inc. – Services Division
6991 E Southpoint Road
Tucson, AZ 85756
Phone (520) 434-6211 Fax (520) 741-6168
Remit payment to:

Rain Bird International, Inc. – Services Division
PO Box 843510
Los Angeles, CA 90084-3510
To pay by credit card call: (520) 434-6208
**Notice of disputed items must be received within 90 days of original invoice date** Late payments shall be subject to a late charge of 10% per annum, not to exceed the maximum permitted by law.

Item Code Qty Description Price Each Total
4G Service INT 4G Cartridge, Internal Antenna w/ 1-Year of USA Celluar Service (IQ4614B-INT)
10 550.00 5,500.00T
4G Service EXT 4G Cartridge, External Antenna w/ 1-Year of USA Celluar Service (IQ4614B-EXT)
39 635.00 24,765.00T
Order# 60633
$30,265.00
$30,265.00
$0.00
$0.00
Item #7. Page 5
Meeting Date: 3/22/2022 / Packet Page #: 93

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MARCH 22, 2022
FROM: CITY MANAGER DISTRICT(S): CITYWIDE
SUBJECT: POLICY DEVELOPMENT FOR COUNCIL PROCLAMATIONS AND SIMILAR RECOGNITIONS (REQUESTED BY ALLAWOS AND DAVIS) (STRATEGIC PLAN 41-EMO)

RECOMMENDATION
That the City Council:

1. Review, discuss, and provide direction to staff on the development of an administrative policy for proclamations and other City Council Recognitions.

EXECUTIVE SUMMARY
For many years, the City of Glendora has provided recognitions to the community in a variety of ways; some of these recognitions have formal policies and others do not. Most recently, the City Council approved a Medal of Merit program, whereby the Mayor and City Council recognize individuals for their exceptional service to the community. At the March 8, 2022 City Council meeting, Mayor Davis and Councilman Allawos requested a future item on potential policy development for proclamations and similar recognitions. To assist with the potential development of a policy, staff has provided an overview of the City’s recognition programs, sample policies from other cities, and a draft policy for the City Council to consider.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The City of Glendora provides recognitions to the community in a variety of ways, including certificates, plaques, and proclamations; some of these recognitions have formal policies and others do not.

In April 2021, the City Council approved a Medal of Merit program, whereby the Mayor and City Council recognize individuals for their exceptional service to the community.

At the March 8, 2022 City Council meeting, a request by Councilman Allawos with second by Mayor Davis was made to discuss a potential policy for proclamations and similar recognitions. The initial request was for the item to be brought before the City Council by April 2022; however, with two proclamation requests in process for April, the item has scheduled for March 22, 2022.

DISCUSSION
For many years, the City of Glendora has provided recognitions to the community in a variety of ways; some of these recognitions have formal policies and others do not. A summary of the existing recognition programs can be found on the next page.

Item #8. Page 1
Meeting Date: 3/22/2022 / Packet Page #: 94
Staff Report Page 2 of 5

TYPE DESCRIPTION PROCESS POLICY
Proclamation
Public declaration of a special event or
circumstance. Not intended for a
birthday, anniversary, or similar items of
personal nature.

City, through the City Manager’s
Office, receives a request of an
organization sponsoring an event,
day, or special circumstance.
n/a
Certification
of Recognition
Certificate endorsed by the City Council
documents the City’s official recognition
to an individual who has provided a
service to the community or achieved a
level of personal success.

Recommendations are received by
City Council and City staff.

Generally, recognitions are
presented during the City Council’s
quarterly award ceremony, but are
utilized at other special events, such
as a Veteran’s Day Celebration
n/a
Eagle Scout
Recognition
Certificate that includes the watermark of
the Boy Scout emblem celebrating the
achievement (no certification of
recognition exists for Girl Scout Gold
designation – recipients receive a
Certificate of Recognition)
City, through the City Manager’s
Office, receives a request for a City
Council representative to attend their
Eagle Court of Honor and present
certificate.
n/a
Medal of Merit
Approved medal recognizes individuals
for their exceptional service to the
community.

Requests are submitted to the City,
through the City Manager’s Office,
for routing to the current sitting
Mayor and Mayor Pro Tempore at
that time for consideration and
“unanimous” approval.

Admin
Policy # 1.45
Walnut Plaque Typically presented to the outgoing Mayor once their term has ended.

City Manager’s Office ensures
outgoing Mayors are provided with
the walnut plaque.
n/a
City Tile Plate
Often referred to as the “Hot Plate”, this
award is presented to the “Citizen of the
Year,” City employees upon retirement,
and other special events (e.g. Sister City
20-year celebration).

Department Directors work with the
City Manager’s Office on
Retirements. Chamber of
Commerce works with the City
Manager’s Office on the Citizen of
the Year. Other requests are
reviewed by the City Manager’s
Office.
n/a
Mayor’s Tile
Historically, the Mayor’s tile is a 4x4
pewter tile that each Mayor designs to
highlight community areas important to
them.

Mayors are free to give the pewter
tiles to any individuals they choose
to celebrate their Mayorship.
n/a
Street Banner
Promotion of community-wide interest on
Southern California Edison streetlight
poles on Route 66, Grand Avenue, Sierra
Madre Ave. and other areas, as
approved.

Pursuant to an agreement with
Southern California Edison, City
Manager’s Office approves requests.

Admin
Policy # 1.34
Item #8. Page 2
Meeting Date: 3/22/2022 / Packet Page #: 95
Staff Report Page 3 of 5

TYPE DESCRIPTION PROCESS POLICY
Naming City
Property /
Plaque
Acknowledges that naming a facility or
placing a plaque on City property
recognizing an individual and/or group,
represents the highest form of recognition
that a community can bestow or permit.

City Council is responsible for
approving any request, subject to
several qualifications and review of
other approval bodies (e.g.

Community Services Commission).

Admin
Policy # 1.36
Street Naming
Acknowledges that the naming of a street
should recognize a person, place, event
or thing related to the City and citizens at
the time a new street is created within the
City. This is one of the higher forms of
recognition bestowed by a community.

The City is considered “built out” and
this process is generally no longer
utilized.

Admin
Policy # 1.37
Memorial
Plaques
The naming of a facility or placement of
memorial plaque on City property,
recognizing an individual or group. This is
the highest form of recognition that a
community can bestow or permit.

City Council is responsible for
approving any request, subject to
several qualifications and review of
other approval bodies (e.g.

Community Services Commission).

Community
Services
Policy # 4.07
Memorial
Trees
The City offers a memorial tree planting
program. Trees are available for purchase
based on the City’s contract price for 24”
box size. The tree is planted at a site
where a tree is needed. A 5”x7” plaque is
given to the applicant to document the
occasion; no plaque or marker is installed
at tree site.

City, through the Community
Services Department, receives
request and approves a location of
tree, type of tree and then orders
plaque for requestor. City’s tree
contractor or City staff plants
memorial tree.
n/a
As noted in the preceding table, City Council proclamations do not have a formalized policy. Currently, requests for proclamations fall into two categories: ad-hoc requests and standing requests. Standing requests generally represent annual proclamations the City typically adopts (e.g. National Library Week, National Small Business Week, Constitution Week, Municipal Clerk’s Week, National Public Works Week etc.). Ad-hoc requests are those that come in from the community and City Council (e.g. Relay for Life, Hindu Heritage Month, Hispanic Heritage Month, LGBQT Pride Month, Boy Scout Achievement, etc.). As proclamations are ceremonial in nature, requests are generally reviewed for events pertaining to the local community, city operations, or requests from organizations the City belongs to (e.g. advocacy organizations – CalCities, ICA, CCA, etc.). Attachment I identifies the proclamations issued from 2018- 2021.

In order to facilitate a broad discussion on proclamations and similar recognitions, staff has provided five sample polices currently in use by the Cities of El Centro (Attachment A), Half Moon Bay (Attachment B), Murietta (Attachment C), Porterville (Attachment D), and San Ramon (Attachment E). In reviewing these policies, the general themes were:
 Proclamations are ceremonial documents and do not necessarily represent the views of the City or all Councilmembers;
 Generally restricted to public awareness campaigns, local 501(c)(3) honors, local organization special event or celebrations, arts and cultural celebrations, special honors, outstanding community service of a person or group, retirements of staff/council/volunteers;  Not issued for matters of political controversy, ideological or religious beliefs, individual convictions, political campaigns of any kind, events contrary to City policies or any applicable laws; Item #8. Page 3
Meeting Date: 3/22/2022 / Packet Page #: 96
Staff Report Page 4 of 5
 Policies generally incorporated several forms of acknowledgment (certificates, proclamation, resolutions, keys to the city, etc.);
 May be issued at City Council meetings, special events, or mailed to a recipient;  Requests are received through the City Manager’s Office or City Clerk’s Office;  Request follows a formal application process:
o Submitted via a formal application process (either fillable PDF of web-page) o Reason for request
o Name and information about organization
o Requested/proposed Language
 Approval of request is reviewed by staff with approval granted by the Mayor;  Requested content and length may be edited; and
 Electronic version of proclamations are made available on the City’s website by year.

These themes have been incorporated into a draft proclamation administrative policy (Attachment F) to help assist the City Council’s discussion.

NEXT STEPS
After discussion of the draft proclamation policy (Attachment F), the City Council has several options:

1. Adopt the draft resolution and policy, making minimal changes as needed.

2. Direct staff to make substantial changes, including but not limited to:
a. Material changes to draft proclamation policy (e.g. intent, qualifications, approval process, etc.)
b. Incorporation of several City Council recognitions into a single policy (e.g. certificates, proclamations, Medal of Merit, etc.)

3. Decline to adopt a policy related to proclamations or similar City Council recognitions.

FISCAL IMPACT
There is no fiscal impact associated with the recommendations in this report.

ENVIRONMENTAL DETERMINATION
Not Applicable.

Prepared By Adam Raymond, City Manager
Concurs With Not Applicable
Reviewed By Karen Davis, Mayor
Michael Allawos, Councilmember
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Sample Council Recognition Policy – City of El Centro B. Sample Council Recognition Policy – City of Half Moon Bay C. Sample Council Recognition Policy – City of Murrieta D. Sample Council Recognition Policy – City of Porterville E. Sample Council Recognition Policy – City of San Ramon F. Draft Council Recognition Policy
G. Draft Resolution Adopting Council Recognition Policy H. Medal of Merit Policy
I. City of Glendora Proclamation from 2018-2021
J. Proclamation Presentation
Item #8. Page 4
Meeting Date: 3/22/2022 / Packet Page #: 97
Staff Report Page 5 of 5 Item #8. Page 5
Meeting Date: 3/22/2022 / Packet Page #: 98
1 09/2016cfo\A16-0193\Proclamation Policy

CITY OF EL CENTRO

POLICY STATEMENT
Policy Statement No: 605 Adopted:

Category: Administrative Revised:

Subject: Proclamation Request Distribution:

I Purpose
A. To provide guidelines and procedures for the issuance of proclamations; and B. To highlight important issues, charitable events, civic minded individuals, or memorable occasions.

II Policy
A. It is the policy of the Mayor and/or the City Manager to issue proclamations for one of the following:
 Public awareness campaigns for issues within the City, County and region  501(c)(3) Non-profit organizations
 To honor an individual, an organization, recognize a special event or a special day such as major birthdays (100+) and anniversary milestone (75+), month or year
 For Arts and cultural celebrations within the City of El Centro  Special honors (on the recommendation of the Mayor or members of the Council)
 Outstanding Community Service (individual, groups and/or organizations) III Procedures

1. City Council members, citizens, or bona fide organizations may request a proclamation. All proclamation requests that fall within the categories listed above in II will be considered.

2. The City Manager will determine if the proclamation meets the requirements of this policy and may consult with the Mayor.

3. Proclamation request must be transmitted to the Office of the City Manager at least two weeks prior to the desired completion date, the date to be placed on the agenda, or presented at an event.

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2 09/2016cfo\A16-0193\Proclamation Policy

4. The request shall include either a sample proclamation to be used as a guide or shall provide sufficient information to assist the City Manager’s staff and minimize staff time in preparing the proclamation.

5. The Mayor and/or City Manager shall determine if the proclamation will be presented during a City Council meeting, at an event, or mailed to the requester.

6. Proclamations to be presented at a City Council meeting shall be placed in a frame provided by the City.

7. Proclamations mailed will be placed in a certificate cover.

IV Guidelines

1. The City of El Centro reserves the right to modify or deny any proclamation request.

2. An organization may request only one proclamation annually.

3. An organization does not have exclusive rights to the day, week, or month of its proclamation.

4. A congratulatory letter or a certificate of recognition may be offered as an alternative where proclamation criteria are not met.

V Prohibited Use
Proclamations will not be issued for:
 Matters of political controversy, ideological or religious beliefs, or individual convictions
 Political Campaigns of any kind
 Events contrary to City policies or any applicable law or regulation  Retirements with the exception of City of El Centro employees, elected or appointed officials, or volunteers
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Office of the City Manager
1275 Main Street | El Centro, California 92243
Phone: (760) 337-4540 | Fax: (760) 352-6177 | www.cityofelcentro.org Proclamation Request Form
Please fill in the appropriate information.

Requests must be submitted two (2) weeks prior to the event/celebration.

1. Today’s date:

2. Due date:

3. Contact information of person making the request:

Name:

Organization:

Cell and/or best daytime phone:

Email address:

4. Will this proclamation be presented at a Council Meeting? ____yes ____no

5. Will this proclamation be presented at an event/celebration? ____yes ____no

6. Please provide date, time, and location of event/celebration:

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7. Will this be picked up at City Hall? ____yes ____no
If you are unable to pick up the proclamation, please provide an address where it can be mailed:

Name:

Organization:

Mailing address:

City, State, ZIP:

8. Specific title of what will be proclaimed (full name of person, event or organization to be celebrated):

9. Date being proclaimed:

10.Please provide a minimum 200 word biography on individual/group being honored — this information will be used in the Whereas clauses— and the reason for recognition:

If you have any questions about the application process, please contact the City Manager’s Office at (760) 337-4540. Please return this application by mail to the City Manager’s Office, 1275 W.

Main Street, El Centro, CA 92243, or by fax to (760) 352-6177, or by email to [email protected].

For Office Use Only:

Date Received_____ _____________
Approved _________ Not Approved _____________ Applicant Notified ________________ Date Presented ___________
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CITY OF EL CENTRO

POLICY STATEMENT
Policy Statement No: 605 Adopted:

Category: Administrative Revised:

Subject: Proclamation Request Distribution:

I Purpose
A. To provide guidelines and procedures for the issuance of proclamations; and B. To highlight important issues, charitable events, civic minded individuals, or memorable occasions.

II Policy
A. It is the policy of the Mayor and/or the City Manager to issue proclamations for one of the following:
 Public awareness campaigns for issues within the City, County and region  501(c)(3) Non-profit organizations
 To honor an individual, an organization, recognize a special event or a special day such as major birthdays (100+) and anniversary milestone (75+), month or year
 For Arts and cultural celebrations within the City of El Centro  Special honors (on the recommendation of the Mayor or members of the Council)
 Outstanding Community Service (individual, groups and/or organizations) III Procedures

1. City Council members, citizens, or bona fide organizations may request a proclamation. All proclamation requests that fall within the categories listed above in II will be considered.

2. The City Manager will determine if the proclamation meets the requirements of this policy and may consult with the Mayor.

3. Proclamation request must be transmitted to the Office of the City Manager at least two weeks prior to the desired completion date, the date to be placed on the agenda, or presented at an event.

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4. The request shall include either a sample proclamation to be used as a guide or shall provide sufficient information to assist the City Manager’s staff and minimize staff time in preparing the proclamation.

5. The Mayor and/or City Manager shall determine if the proclamation will be presented during a City Council meeting, at an event, or mailed to the requester.

6. Proclamations to be presented at a City Council meeting shall be placed in a frame provided by the City.

7. Proclamations mailed will be placed in a certificate cover.

IV Guidelines

1. The City of El Centro reserves the right to modify or deny any proclamation request.

2. An organization may request only one proclamation annually.

3. An organization does not have exclusive rights to the day, week, or month of its proclamation.

4. A congratulatory letter or a certificate of recognition may be offered as an alternative where proclamation criteria are not met.

V Prohibited Use
Proclamations will not be issued for:
 Matters of political controversy, ideological or religious beliefs, or individual convictions
 Political Campaigns of any kind
 Events contrary to City policies or any applicable law or regulation  Retirements with the exception of City of El Centro employees, elected or appointed officials, or volunteers
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Office of the City Manager
1275 Main Street | El Centro, California 92243
Phone: (760) 337-4540 | Fax: (760) 352-6177 | www.cityofelcentro.org Proclamation Request Form
Please fill in the appropriate information.

Requests must be submitted two (2) weeks prior to the event/celebration.

1. Today’s date:

2. Due date:

3. Contact information of person making the request:

Name:

Organization:

Cell and/or best daytime phone:

Email address:

4. Will this proclamation be presented at a Council Meeting? ____yes ____no

5. Will this proclamation be presented at an event/celebration? ____yes ____no

6. Please provide date, time, and location of event/celebration:

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7. Will this be picked up at City Hall? ____yes ____no
If you are unable to pick up the proclamation, please provide an address where it can be mailed:

Name:

Organization:

Mailing address:

City, State, ZIP:

8. Specific title of what will be proclaimed (full name of person, event or organization to be celebrated):

9. Date being proclaimed:

10.Please provide a minimum 200 word biography on individual/group being honored — this information will be used in the Whereas clauses— and the reason for recognition:

If you have any questions about the application process, please contact the City Manager’s Office at (760) 337-4540. Please return this application by mail to the City Manager’s Office, 1275 W.

Main Street, El Centro, CA 92243, or by fax to (760) 352-6177, or by email to [email protected].

For Office Use Only:

Date Received_____ _____________
Approved _________ Not Approved _____________ Applicant Notified ________________ Date Presented ___________
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City of Porterville

REQUEST FOR PROCLAMATION
Please attach a sample of your proclamation, or the pertinent information needed to formulate your proclamation. It is recommended that you submit your request at least two weeks in Date of Request:

MM/DD/YYYY
Format: MM/DD/YYYY
Name of Event/Individual:
i.e. “Porterville Tourism Week”, “Mr. John Doe”
Name of Sponsoring Organization:

Name of Contact Person:

Address:

Phone:

Ex. (123) 456-7890
Email
I would like the proclamation:

Date Needed:

MM/DD/YYYY
Format: MM/DD/YYYY
Date of Event

MM/DD/YYYY
Format: MM/DD/YYYY
mailed call for pick up presented at an event
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advance. If assistance is needed, or if you need a sample provided, or to return this form, contact:

Office of City Clerk
291 North Main Street Porterville, CA 93257
(559) 782-7464 / Fax (559) 782-7452
Please be advised that a Proclamation is ceremonial in nature and does not convey official legislative action. The City reserves the right to correct grammar and spelling; to reject all advocacy of unlawful acts; and to reject all discriminatory language.

City Clerk’s Section
City Council Procedural Handbook, Section IV (G) - Requests for Proclamations The City routinely receives requests for proclamations. Proclamations are ceremonial statements Request Received by: Routed by: Date:

MM/DD/YYYY
Format: MM/DD/YYYY
Granted by Council Member Date:

MM/DD/YYYY
Format: MM/DD/YYYY
Signatures:

Date Requestor Notified of Completion:

MM/DD/YYYY
Format: MM/DD/YYYY
Comments:
in writing by phone
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of Council Members which do not convey legislative action or policy of the Council. Each individual Council Member has the authority to grant and sign proclamations. Within one business day of receipt of a Request for Proclamation, staff shall scan and email the request to all City Council Members. If a Council Member is interested in granting the request, they shall notify staff of their interest. If more than one Council Member responds, the first responsive notification received by staff shall be the grantor. Upon receipt of the affirmative response, staff shall advise the remaining Council Members, and inquire whether they would also like to sign the proclamation. The Council Members shall have one business day to reply, after which the proclamation will be drafted with the appropriate number of signature blocks, and the grantor and signers shall be notified of its availability for signature. If a proclamation request does not receive a grantor, staff shall notify the requestor.

Upon finalization of the proclamation, staff shall notify the requestor and arrange for its delivery, pick up, or presentation at an event, as requested. Proclamations shall not be included on the Council Agenda nor presented at a Council Meeting unless so approved by a majority of the Council. Staff shall provide a monthly informational report identifying the proclamations granted for the preceding month.

Submit
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Item #8. Page 22
Meeting Date: 3/22/2022 / Packet Page #: 115
Prevailing Wages For State & Local Contracts
Proclamation Requests
Requestfor Public Information
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City of San Ramon » Our City » Departments » City Clerk » Proclamation Requests Council Policy Pertaining to Mayoral Proclamations
and
Other Recognition from the Mayor or Council

PURPOSE
The purpose of this policy is to establish guidelines for the issuance of ceremonial documents including proclamations and certificates of appreciation/recognition. These documents are strictly honorary and do not carry any legislative or legal value, nor do they constitute an endorsement by the City of San Ramon or the San Ramon City Council.

POLICY
A. Requests for Recognition Criteria:

The City of San Ramon will consider a request for a proclamation or certificate of appreciation/recognition from any group or individual, as long as the request has some type of local relevance and/or promotes activities taking place in the City of San Ramon.

All requests are subject to approval by and prepared on behalf of the Mayor or the Mayor’s designee.

The general criteria for the issuance of these types of recognition are as follows:

1. Issues with widespread community interest or concern, with a primary emphasis on requests that are in support of City Council goals and objectives;

2. Recognition of a local, civic organization, group or individual achieving outstanding or significant accomplishments; and

3. Acknowledgment of significant community events or celebrations.

Sk4. Recognition will not be issued for any of the following: ip To Content Item #8. Page 23
Meeting Date: 3/22/2022 / Packet Page #: 116
Events or organizations with no direct relationship to the City of San Ramon; Campaigns or events contrary to city policies; and
Matters of political controversy, ideological or religious beliefs, or individual conviction; however, groups that are bound by shared political, ideological, or religious beliefs may be recognized for specific actions that fit the general criteria listed above.

B. Ceremonial Documents:

1. Certificates
Certificates of Appreciation/Recognition may be issued for the following (not an exhaustive list):

Heroism;
Eagle Scout achievement;
School or sports groups achievements;
Non-profit corporations that are active in the community or have recently made a specific contribution to the community;
Retirements; or
Individuals or groups who have made significant contributions to the community.

Information required for Certificate requests: A summary of the achievement or an overview of the years of service or specific contribution to the community.

2. Proclamations
Proclamations may be issued for the following (not an exhaustive list):

Civic celebrations;
Organizations contributing to the economic development of the City; Issues with widespread community interest with a primary emphasis on requests in support of City Council’s goals and objectives;
Significant community-based events;
Significant anniversaries of City of San Ramon based institutions, corporations, community partners, and non-profit organizations that are active in the community; or
Fundraisers benefiting the citizens of San Ramon.

Information required for Proclamation requests: A brief history of the organization or a description of the purpose goals motto or theme of the event are required to complete Skip To Content
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description of the purpose, goals, motto or theme of the event are required to complete the proclamation. If funds are to be raised, who will benefit from the event, and what will take place during the time of celebration/recognition, including dates and times.

C. Receiving Requests:

To start the ceremonial document process, an individual or organization must first submit a written request. Requests should be sent to [email protected] on the standard  application. Requests received will be administered by the offices of the City Manager’s Office and the City Clerk and approved by the Mayor.

All requests must be received at least thirty (30) business days prior to the event, to the address listed on the Requestfor Ceremonial Documents Form.

All requests will go through an internal review and approval process. The Mayor and the City Manager’s Office reserve the right to determine the appropriateness and the type of document to be issued based on the information provided by the requesting individual and/or organization.

Submission of a request does not guarantee the issuance of a ceremonial document.

All requests must include the name and daytime phone number of the contact person.

Submitting a draft with your request of the document desired will expedite the process considerably.

All requests must specify whether the document should be mailed, held for pick-up, or presented at a special event or City Council meeting. Documents will be presented at special events pending the availability of the Mayor, his/her designee or other city officials to honor such requests. Presentation at a specific City Council meeting must be approved in advance by the City Manager or his/her designee.

Only one ceremonial document will be issued per event.

D. Other Types of Presentations: The City will also, on occasion, issue other types of formal recognition, including plaques at special events, or a Key to the City as determined by the issuing official. The City Manager’s Office will be responsible for the coordination of these events.

Please download and fill out the Request for Ceremonial Documents Form.

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Item #8. Page 25
Meeting Date: 3/22/2022 / Packet Page #: 118
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Item #8. Page 26
Meeting Date: 3/22/2022 / Packet Page #: 119
Item #8. Page 27
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CITY OF SAN RAMON

PROCLAMATION & RECOGNITION

REQUEST FORM
CAREFULLY READ THE FOLLOWING GUIDELINES BEFORE COMPLETING THE FORM:
• All requests go through an internal review and approval process. • Submitting a draft and/or background for the document requested will expedite the process. • Email the form AT LEAST THIRTY (30) DAYS PRIOR TO THE EVENT to [email protected].
• One contact person per request.
• Documents will remain available for pick-up for thirty (30) days after the due date. After thirty (30) days the document will be destroyed.
• Submission of a request does not guarantee the issuance of a ceremonial document.

PLEASE PRINT LEGIBLY AFTER READING THE GUIDELINES ABOVE Contact Name: _________________________________ Telephone No.:

Email Address:

Person/Organization Recognized:

Event/Occasion:

Today’s Date: Date of Event/Occasion:

1. Does the person reside in or is the organization located in San Ramon? ౚ Yes
ౚ No

2. Will the event or occasion be held in San Ramon?
ౚ Yes
ౚ No

3. I am requesting the following document type (choose one):
ౚ Certificate
ౚ Proclamation

4. I am requesting presentation at a public meeting.
ౚ Yes
ౚ No

5. When my ceremonial document is completed, please (select one):

Option 1. Mail the document to me at:

Name:

Address:

Option 2. I will Self Pick-up from City Hall.

Name:

Telephone No.:

Email:

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6. Highlights of Person/Organization Recognized. (A biographical sketch of the individual including his/her involvement in the community, or a description of the organization and how it impacts the community is required. Please attach a separate sheet if you need additional space.)

7. I have attached draft recognition text for the City’s consideration below. (Please note that the City may edit the document before issuance at its sole discretion. Please attach a separate sheet if you need additional space.)
Item #8. Page 29
Meeting Date: 3/22/2022 / Packet Page #: 122
POLICY NO:

CC Policy No. <<XXXX>>
ORIGINATING DEPT:

City Manager Department

PROCLAMATIONS
Reference:

City Council Policy
SUPERSEDES:

NA
NEW EFFECTIVE DATE:
<< date new policy is effective>> PAGE 1 of 4
APPROVED BY:

CC approved resolution No 2022-XX
Prepared by: City Manager’s Office Page 1 of 4
I. Policy Objective:

The purpose of this policy is to establish guidelines for the issuance of proclamations, which is a ceremonial document of appreciation and/or recognition. Proclamations are strictly honorary and do not carry any legislative or legal value, nor do they necessarily reflect the viewpoints of each individual Councilmember.

II. Authority:

City Council Policies
III. Assigned Responsibility:

Requests should be submitted to the City, through the City Clerk’s Office, for routing to the City Manager for review consistent with this policy and to the Mayor and Mayor Pro Tempore for final approval. In the absence of the City Manager or Mayor, the Assistant City Manager and Mayor Pro Tempore shall assume these responsibilities.

IV. Policy/Procedure:

A. Recognition:

The City of Glendora will consider a request for this recognition from any group or individual, as long as the request has some type of local relevance and/or promotes activities taking place in the City of Glendora.

B. General Criteria:

The City of Glendora will consider a request for a proclamation from any group or individual, as long as the request has some type of local relevance and/or promotes activities taking place in the City of Glendora. All requests are subject to approval by and prepared on behalf of the Mayor and the Mayor Pro Tempore.

Proclamations may be issued for the following (not an exhaustive list):
 Civic celebrations;
 Celebration of City employee/departments;
 Organizations contributing to the economic development of the City; Item #8. Page 30
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Proclamation Policy – effective date

Page 2 of 4 ends

 Issues with widespread community interest, with a primary emphasis on requests in support of City Council’s goals and objectives;
 Significant community-based events;
 Significant anniversaries of City of Glendora based institutions, corporations, community partners, and non-profit organizations that are active in the community; or  Fundraisers benefiting the citizens of Glendora.

Recognition will not be issued for any of the following:
 Events or organizations with no direct relationship to the City of Glendora;  Political campaigns of any kind;
 Events contrary to city policies and applicable law and regulations; or  Matters of political controversy, ideological or religious beliefs, or individual conviction(s).  Retirements with the exception of the City of Glendora employees, elected or appointed officials, and volunteers.

C. Submitting Requests:

To start the proclamation request process, an individual or organization must first submit a request online. A request can be submitted through the City Clerks webpage at www.CityofGlendora.org/proclmations. Requests received will be administered by the offices of the City Manager and the City Clerk, and be presented to the Mayor and Mayor Pro Tempore for approval.

Pursuant to the online form, all requests must include the name and daytime phone number of the contact person. Submitting draft language with your request of the proclamation will expedite the process considerably.

A brief history of the organization or a description of the purpose, goals, motto or theme of the event are required to complete the proclamation. If funds are to be raised, who will benefit from the event, and what will take place during the time of celebration/recognition, is needed, including dates and times.

All requests must specify whether the proclamation should be mailed, held for pick-up, or presented at a special event or City Council meeting. Proclamations may be presented at special events pending the availability of the Mayor, his/her designee, or other city officials to honor such requests. Presentation at a specific City Council meeting must be approved in advance by the City Manager or his/her designee.

All requests must be received at least thirty (30) business days prior to the requested date.

Submission of a request does not guarantee the issuance of a proclamation. All requests will go through an internal review and approval process. The Mayor and Mayor Pro Tempore, in consultation with the City Manager’s Office, reserve the right to determine the appropriateness of the proclamation based on the information provided by the requesting individual and/or organization. Additionally, the City reserves the right to modify language and shorten the proclamation as necessary.

The City Clerk will finalize the proper recognition document, including the Mayor’s signature and other signatures, as appropriate.

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Proclamation Policy – effective date

Page 3 of 4 ends

VI. History:

Proclamations build upon a robust community recognition program the City already has in place. A summary of other recommendations are noted below:

TYPE DESCRIPTION PROCESS POLICY
Medal of
Merit
Approved medal recognizes
individuals for their exceptional
service to the community.

Requests are submitted to the
City, through the City Manager’s
Office, for routing to the current
sitting Mayor and Mayor Pro
Tempore at that time for
consideration and “unanimous”
approval.

Admin
Policy #

1.45 Certification
of
Recognition
Certificate endorsed by the City
Council documents the City’s official
recognition to an individual who has
provided a service to the community
or achieved a level of personal
success.

Recommendations are received
by City Council and City staff.

Generally, recognitions are
presented during the City
Council’s quarterly award
ceremony, but are utilized at
other special events, such as a
Veteran’s Day Celebration
n/a
Eagle Scout
Recognition
Certificate that includes the watermark
of the Boy Scout emblem celebrating
the achievement (no certification of
recognition exists for Girl Scout Gold
designation – recipients receive a
Certificate of Recognition)
City, through the City Manager’s
Office, receives a request for a
City Council representative to
attend their Eagle Court of Honor
and present certificate.
n/a
Walnut
Plaque
Typically presented to the outgoing
Mayor once their term has ended.

City Manager’s Office ensures
outgoing Mayors are provided
with the walnut plaque.
n/a
City Tile
Plate
Often referred to as the “Hot Plate”,
this award is presented to the “Citizen
of the Year,” City employees upon
retirement, and other special events
(e.g. Sister City 20-year celebration).

Department Directors work with
the City Manager’s Office on
Retirements. Chamber of
Commerce works with the City
Manager’s Office on the Citizen
of the Year. Other requests are
reviewed by the City Manager’s
Office.
n/a
Mayor’s Tile
Historically, the Mayor’s tile is a 4x4
pewter tile that each Mayor designs to
highlight community areas important
to them.

Mayors are free to give the
pewter tiles to any individuals
they choose to celebrate their
Mayorship.
n/a
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Proclamation Policy – effective date

Page 4 of 4 ends

Street
Banner
Promotion of community-wide
interest on Southern California Edison
streetlight poles on Route 66, Grand
Avenue, Sierra Madre Ave. and other
areas, as approved.

Pursuant to an agreement with
Southern California Edison, City
Manager’s Office approves
requests.

Admin
Policy #

1.34 Naming City
Property /
Plaque
Acknowledges that naming a facility
or placing a plaque on City property
recognizing an individual and/or
group, represents the highest form of
recognition that a community can
bestow or permit.

City Council is responsible for
approving any request, subject to
several qualifications and review
of other approval bodies (e.g.

Community Services
Commission).

Admin
Policy #

1.36 Street
Naming
Acknowledges that the naming of a
street should recognize a person,
place, event or thing related to the
City and citizens at the time a new
street is created within the City. This
is one of the higher forms of
recognition bestowed by a
community.

The City is considered “built out”
and this process is generally no
longer utilized.

Admin
Policy #

1.37 Memorial
Plaques
The naming of a facility or placement
of memorial plaque on City property,
recognizing an individual or group.

This is the highest form of recognition
that a community can bestow or
permit.

City Council is responsible for
approving any request, subject to
several qualifications and review
of other approval bodies (e.g.

Community Services
Commission).

Community
Services
Policy #

4.07 Memorial
Trees
The City offers a memorial tree
planting program. Trees are available
for purchase based on the City’s
contract price for 24” box size. The
tree is planted at a site where a tree is
needed. A 5”x7” plaque is given to the
applicant to document the occasion;
no plaque or marker is installed at tree
site.

City, through the Community
Services Department, receives
request and approves a location
of tree, type of tree and then
orders plaque for requestor.

City’s tree contractor or City staff
plants memorial tree.
n/a
Item #8. Page 33
Meeting Date: 3/22/2022 / Packet Page #: 126
RESOLUTION CC 2022-____

A RESOLUTION ADOPTING THE PROCLAMATION POLICY

THE CITY COUNCIL
City of Glendora, California
WHEREAS, the City Council desires to establish a policy for the issuance of proclamations; and
WHEREAS, this policy will allow the Mayor and City Council to establish guidelines for the issuance of proclamations, which are ceremonial document of appreciation/recognition; and WHEREAS, proclamations are strictly honorary and do not carry any legislative or legal value, nor do they constitute an endorsement by the City of Glendora or the Glendora City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby adopts the policy for proclamations attached hereto and incorporated herein as Exhibit “A.”
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED, ADOPTED and PASSED this __ day of ________, 2022.

City Council of Glendora, CA
BY:

KAREN K. DAVIS
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk/Communications Director of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the ___ day of ______, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Item #8. Page 34
Meeting Date: 3/22/2022 / Packet Page #: 127
Resolution CC 2021-_____ Page 2 of 2
Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #8. Page 35
Meeting Date: 3/22/2022 / Packet Page #: 128

MEDAL OF MERIT PROGRAM
POLICY NO:

CC Policy No.

ORIGINATING DEPT:

City Manager Department
Reference:

City Council Policy
SUPERSEDES:

NA
NEW EFFECTIVE DATE:

April 13, 2021 PAGE 1 of 6
APPROVED BY:

CC approved resolution No 2021-13
Prepared by: City Manager’s Office Page 1 of 4
I. Policy Objective:

To establish a policy for the issuance of the Medal of Merit recognition. This recognition is established as an extraordinary presentation by the Mayor and City Council to individuals for their exceptional service to the community.

This recognition is strictly honorary and does not carry any legislative or legal value.

II. Authority:

City Council Policies
III. Assigned Responsibility:

Request should be submitted to the City, through the City Manager’s Office, for routing to the Mayor and Mayor Pro Tem for consideration and “unanimous” approval of Mayor and Mayor Pro Tem.

Requests received will be administered by the City Manager’s Office to ensure historical records on this recognition, including recipient and reasoning.

IV. Policy/Procedure:

A. Recognition:

The City of Glendora will consider a request for this recognition from any group or individual, as long as the request has some type of local relevance and/or promotes activities taking place in the City of Glendora.

All requests should be submitted via the City Manager’s Office and are subject to approval by the Mayor and Mayor Pro Tem.

B. General Criteria:

The general criteria for the issuance of mayoral recognitions are as follows:
• Recognition of a local, civic organization, group or individual achieving outstanding or significant accomplishments.
• Recognition will not be issued for any of the following:

DocuSign Envelope ID: FBDF375B-0C75-43AF-A424-AC27A9CCE98E Item #8. Page 36
Meeting Date: 3/22/2022 / Packet Page #: 129
Medal of Merit Program – April 13, 2021

Page 2 of 4 ends

o Events or organizations with no direct relationship to the City of Glendora; o Campaigns or events contrary to city policies; and
o Matters of political controversy, ideological or religious beliefs, or individual conviction; however, groups that are bound by shared political, ideological, or religious beliefs may be recognized for specific actions that fit the general criteria listed above. • Must comply with the City Council’s budget.

1. Medal of Merit
The Medal of Merit is a double sided 2.5’ metal award on a neck ribbon utilizing City colors that will be awarded for significant recognition upon “unanimous” approval of Mayor and Mayor Pro Tem. The medal will include the name of recipient and year of award on the back of the medal.

The Medal of Merit may be issued for the following (not an exhaustive list):
• Valedictorian.
• Girl Scout Gold.
• Boy Scout Eagle.
• Individuals who have made exceptional service or contribution to the community. • Heroism.
• Individuals who have achieved exceptional personal achievements.

Information required for requests: Requests should be submitted to the City, through the City Manager’s Office for consideration and routing to Mayor and Mayor Pro Tem for approval.

Information recommended when submitting requests:

Requests must include a written summary of a qualifying achievement or an overview of the years of service or specific contribution to the community.

OPTIONAL: Upon request, the backside of the metal may also include the words “Pride of the Foothills,” if engraver deems that there is sufficient room after recipient’s name and year is placed.

Design
The Medal of Merit is a double sided 2.5’ metal award on a neck ribbon utilizing City colors. Front side displaying the approved design and the backside engraved with the recipient’s name and year of presentation.

In addition, an identical lapel pin made and presented.

History
Established in 2021, the design of the medal was aided by the review and recommendation of the Community Services
Commission.

DocuSign Envelope ID: FBDF375B-0C75-43AF-A424-AC27A9CCE98E Item #8. Page 37
Meeting Date: 3/22/2022 / Packet Page #: 130
Medal of Merit Program – April 13, 2021

Page 3 of 4 ends

C. Submitting Requests:

Requests should be submitted to the City Manager’s Office for initial review of conformance with this policy. Subsequent to confirmation by the City Manager’s Office, the request will be sent to the Mayor and Mayor Pro Tem for final approval; a list of all recipients will be kept by City Manager’s Office.

Submission of a request does not guarantee the issuance of a recognition.

If applicable, all requests must be received at least thirty (45) business days prior to any applicable event or ceremony.

VI. History:

The Medal of Merit builds up a robust community recognition program the City already has in place.

A summary of other recommendations are noted below:

TYPE DESCRIPTION PROCESS POLICY
Proclamation
Public declaration of the City Council’s
endorsement of something such as a
special event or circumstance. Not
intended for a birthday, anniversary, or
similar items of personal nature/
City, through the City
Manager’s Office, receives a
request of an organization
sponsoring an event, day, or
special circumstance.
n/a
Certification
of
Recognition
Certificate endorsed by the City
Council documents the City’s official
recognition to an individual who has
provided a service to the community or
achieved a level of personal success.

Recommendations are received
by City Council and City staff.

Generally, recognitions are
presented during the City
Council’s quarterly award
ceremony, but are utilized at
other special events, such as a
Veteran’s Day Celebration
n/a
Eagle Scout
Recognition
Certificate that includes the watermark
of the Boy Scout emblem celebrating
the achievement (no certification of
recognition exists for Girl Scout Gold
designation – recipients receive a
Certificate of Recognition)
City, through the City
Manager’s Office, receives a
request for a City Council
representative to attend their
Eagle Court of Honor and
present certificate.
n/a
Walnut
Plaque
Typically presented to the outgoing
Mayor once their term has ended.

City Manager’s Office ensures
outgoing Mayors are provided
with the walnut plaque.
n/a
DocuSign Envelope ID: FBDF375B-0C75-43AF-A424-AC27A9CCE98E Item #8. Page 38
Meeting Date: 3/22/2022 / Packet Page #: 131
Medal of Merit Program – April 13, 2021

Page 4 of 4 ends

TYPE DESCRIPTION PROCESS POLICY
City Tile
Plate
Often referred to as the “Hot Plate”,
this award is presented to the “Citizen
of the Year,” City employees upon
retirement, and other special events
(e.g. Sister City 20-year celebration).

Department Directors work with
the City Manager’s Office on
Retirements. Chamber of
Commerce works with the City
Manager’s Office on the Citizen
of the Year. Other requests are
reviewed by the City Manager’s
Office.
n/a
Mayor’s Tile
Historically, the Mayor’s tile is a 4x4
pewter tile that each Mayor designs to
highlight community areas important to
them.

Mayors are free to give the
pewter tiles to any individuals
they choose to celebrate their
Mayorship.
n/a
Street
Banner
Promotion of community-wide interest
on Southern California Edison
streetlight poles on Route 66, Grand
Avenue, Sierra Madre Ave. and other
areas, as approved.

Pursuant to an agreement with
Southern California Edison, City
Manager’s Office approves
requests.

Admin
Policy #

1.34 Naming City
Property /
Plaque
Acknowledges that naming a facility or
placing a plaque on City property
recognizing an individual and/or group,
represents the highest form of
recognition that a community can
bestow or permit.

City Council is responsible for
approving any request, subject to
several qualifications and review
of other approval bodies (e.g.

Community Services
Commission).

Admin
Policy #

1.36 Street
Naming
Acknowledges that the naming of a
street should recognize a person, place,
event or thing related to the City and
citizens at the time a new street is
created within the City. This is one of
the higher forms of recognition
bestowed by a community.

The City is considered “built
out” and this process is generally
no longer utilized.

Admin
Policy #

1.37 Memorial
Plaques
The naming of a facility or placement
of memorial plaque on City property,
recognizing an individual or group.

This is the highest form of recognition
that a community can bestow or permit.

City Council is responsible for
approving any request, subject to
several qualifications and review
of other approval bodies (e.g.

Community Services
Commission).

Community
Services
Policy #

4.07 Memorial
Trees
The City offers a memorial tree
planting program. Trees are available
for purchase based on the City’s
contract price for 24” box size. The
tree is planted at a site where a tree is
needed. A 5”x7” plaque is given to the
applicant to document the occasion; no
plaque or marker is installed at tree
site.

City, through the Community
Services Department, receives
request and approves a location
of tree, type of tree and then
orders plaque for requestor.

City’s tree contractor or City
staff plants memorial tree.
n/a
DocuSign Envelope ID: FBDF375B-0C75-43AF-A424-AC27A9CCE98E Item #8. Page 39
Meeting Date: 3/22/2022 / Packet Page #: 132
Exhibit B
DocuSign Envelope ID: FBDF375B-0C75-43AF-A424-AC27A9CCE98E Item #8. Page 40
Meeting Date: 3/22/2022 / Packet Page #: 133
PROCLAMATION TITLE Notes: Items Not Presented at City Council Adult Literacy Awareness Month ‐ 2018
Arbor Day ‐ 2018, 2019, 2020, 2021
Bicycle Month ‐ 2018
Clean Air Day ‐ 2019* Mailed to Coalition for Clean Air Code Enforcement Officer Week ‐ 2021
Constitution Week ‐ 2018*, 2019*, 2020*, 2021* Proclamations presented at DAR meeting by Councilmember
Correctional Officer's Week ‐ 2018, 2019, 2020, 2021
DAR's Commemorating 113th State Conference ‐ 2021* Proclamation presented at DAR's HQ meeting DMV/One Legacy Donate Life Month ‐ 2018, 2019, 2020, 2021 Earthquake Preparedness Month ‐ 2021
Finance and Accounting Appreciation Week ‐ 2019, 2021
Glendora Business Appreciation Week ‐ 2021
Hindu Heritage Month ‐ 2021
Hispanic Heritage Month ‐ 2021
Law Enforcement Records & Support Personnel Day ‐ 2018
LGBTQ Pride Month ‐ 2021
Lupus Awareness Month ‐ 2018*, 2019*, 2021 Mailed to citizen involved with Lupus Chapter Organization
Municipal Clerk's Week ‐ 2018, 2020, 2021
National Breast Cancer Awareness Month ‐ 2018, 2019, 2021 National Childhood Cancer Awareness Month ‐ 2018*, 2019* Mailed to private citizen involved with Kids Cancer Connection, Inc.

National Foster Care Month ‐ 2018
National Friends of Libraries Week ‐ 2018*, 2019, 2021 2018 Proclamation was presented at the Council's Quarterly Recognition event
National Library Week ‐ 2018, 2019, 2020, 2021
National Night Out Against Crime ‐ 2018*, 2019* Proclamations presented at NNO events National Police Week and Peace Officers memorial Day ‐ 2018, 2019, 2020, 2021
National Public Safety Telecommunications Week ‐ 2018, 2019, 2020, 2021 National Public Works Week ‐ 2018, 2019, 2020, 2021
National Small Business Week ‐ 2018
Older Americans Month ‐ 2018*, 2019* Procs presented at Older American's Luncheons @ La Fetra Center
Parks & Recreation Month ‐ 2018, 2019*, 2021* 2019 and 2021 procs were presented at Community Services Board Meetings by Councilmember
Relay for Life ‐ 2018
Small Business Saturday ‐ 2021
St. Lucy's High School BASH Dinner Celebration ‐ 2018* Picked up by St.Lucy's rep to display at their dinner Stroke Awareness Month ‐ 2018* Presented at "Walk & Roll" event @ La Fetra Center PROCLAMATIONS ISSUED 2018 ‐ 2021 (ATTACHMENT I)
Item #8. Page 41
Meeting Date: 3/22/2022 / Packet Page #: 134
Proclamation Policy Discussion (Allawos and
Davis) (Strategic Plan 41-EMO)
City Manager’s Office
City Council Meeting
Item #
March 22, 2022
Adam Raymond, City Manager CityOfGlendora.org
Item #8. Page 42
Meeting Date: 3/22/2022 / Packet Page #: 135
2 BACKGROUND
• The City of Glendora provides recognitions to the
community in a variety of ways, including certificates, plaques, and proclamations
o Some of these recognitions have formal policies and
others do not
• In April 2021, the City Council approved a Medal of Merit program, whereby the Mayor and City Council recognize
individuals for their exceptional service to the
community
Item #8. Page 43
Meeting Date: 3/22/2022 / Packet Page #: 136
3 BACKGROUND
• At the March 8, 2022 City Council meeting, a request
was made to discuss a potential policy for
proclamations and similar recognitions (Allawos and
Davis)
o The initial request was for discussion in April 2022
o With three proclamation requests in process for
April, the item has scheduled for tonight
Item #8. Page 44
Meeting Date: 3/22/2022 / Packet Page #: 137
4 EXISTING RECOGNITION PROGRAMS

PROCLAMATION
• Public declaration of special
event and/or circumstance
• City Manager’s Office receives
requests through Council,
public or member agencies
• Approx. 20-30 per year
• No formal policy

CERTIFICATE OF RECOGNITION
• Certificate endorsed by City
Council to document official
recognition or appreciation to
an individual or group
• Recommendation(s) are
received by City Council and
City Staff
• Approx. 450 per year
• No formal policy

EAGLE SCOUT RECOGNITION
• Certificate includes water mark
of the Boy Scout emblem
• City Manager’s Office receives
request
• No formal policy

WALNUT PLAQUE
• Typically presented to the
outgoing Mayor once the term
has ended
• City Manager’s Office ensures
plaque is ready with Mayoral
transition
• No formal policy

CITY TILE PLATE
• Awarded to Citizen of the Year,
employees (retirements) and other
special events and/or
achievements
• City staff and Chamber work
together to recognize individuals
• No formal policy
MAYOR’S TILE
• 4”x 4” pewter tile that each Mayor
designs to highlight community
areas that are important to them
• Tiles provided to individuals at the
discretion of each Mayor
• Approx. 40-75 tiles per year
• No formal policy

STREET BANNER
• Promotion of community wide
interest on So. California Edison
streetlight poles
• City Manager’s Office approves
requests
• Administrative Policy #1.34
Item #8. Page 45
Meeting Date: 3/22/2022 / Packet Page #: 138
5 EXISTING RECOGNITION PROGRAMS

NAMING CITY PROPERTY/PLAQUE
• Represents the highest form of
recognition that the City can
bestow or permit
• City Council is responsible for
approving all requests presented to
them
• City Manager’s Office and other
board/commission are required to
review
• Administrative Policy #1.36

STREET NAMING
• Naming of streets should recognize
a person, place, event, etc. related
to the City and residents at that
time
• One of the higher forms of
recognition
• Not an active program as most of
the City is built out
• Admin Policy # 1.37

MEMORIAL TREES
• Community Services works with
groups on locations in City parks
and open spaces
• Groups receive a memorial plaque
to represent recognition; no plaque
or marker is included on tree or in
the ground
• No formal policy

MEDAL OF MERIT
• Approved medal recognizes
individuals for their exceptional
service to the community.
• Requests are submitted to the
City, through the City Manager’s
Office, for routing to the current
sitting Mayor and Mayor Pro
Tempore at that time for
consideration and “unanimous”
approval.
• Admin Policy # 1.45
Item #8. Page 46
Meeting Date: 3/22/2022 / Packet Page #: 139
6 PREVIOUS PROCLAMATIONS
PROCLAMATION TITLE Notes: Items Not Presented at City Council Adult Literacy Awareness Month - 2018
Arbor Day - 2018, 2019, 2020, 2021
Bicycle Month - 2018
Clean Air Day - 2019* Mailed to Coalition for Clean Air Code Enforcement Officer Week - 2021
Constitution Week - 2018*, 2019*, 2020*,
2021*
Proclamations presented at DAR meeting by
Councilmember
Correctional Officer's Week - 2018, 2019,
2020, 2021
DAR's Commemorating 113th State
Conference - 2021* Proclamation presented at DAR's HQ meeting DMV/One Legacy Donate Life Month - 2018,
2019, 2020, 2021
Earthquake Preparedness Month - 2021
Item #8. Page 47
Meeting Date: 3/22/2022 / Packet Page #: 140
7 PREVIOUS PROCLAMATIONS
PROCLAMATION TITLE Notes: Items Not Presented at City Council Finance and Accounting Appreciation Week -
2019, 2021
Glendora Business Appreciation Week - 2021
Hindu Heritage Month - 2021
Hispanic Heritage Month - 2021
Law Enforcement Records & Support Personnel
Day - 2018
LGBTQ Pride Month - 2021
Lupus Awareness Month - 2018*, 2019*, 2021 Mailed to citizen involved with Lupus Chapter Organization
Municipal Clerk's Week - 2018, 2020, 2021
National Breast Cancer Awareness Month -
2018, 2019, 2021
Item #8. Page 48
Meeting Date: 3/22/2022 / Packet Page #: 141
8 PREVIOUS PROCLAMATIONS
PROCLAMATION TITLE Notes: Items Not Presented at City Council National Childhood Cancer Awareness Month -
2018*, 2019*
Mailed to private citizen involved with Kids
Cancer Connection, Inc.

National Foster Care Month - 2018
National Friends of Libraries Week - 2018*,
2019, 2021
2018 Proclamation was presented at the
Council's Quarterly Recognition event
National Library Week - 2018, 2019, 2020,
2021
National Night Out Against Crime - 2018*,
2019* Proclamations presented at NNO events
National Police Week and Peace Officers
memorial Day - 2018, 2019, 2020, 2021
National Public Safety Telecommunications
Week - 2018, 2019, 2020, 2021
Item #8. Page 49
Meeting Date: 3/22/2022 / Packet Page #: 142
9 PREVIOUS PROCLAMATIONS
PROCLAMATION TITLE Notes: Items Not Presented at City Council National Small Business Week - 2018
Older Americans Month - 2018*, 2019* Procs presented at Older American's Luncheons @ La Fetra Center
Parks & Recreation Month - 2018, 2019*,
2021*
2019 and 2021 procs were presented at
Community Services Board Meetings by
Councilmember
Relay for Life - 2018
Small Business Saturday - 2021
St. Lucy's High School BASH Dinner
Celebration - 2018*
Picked up by St.Lucy's rep to display at their
dinner
Stroke Awareness Month - 2018* Presented at "Walk & Roll" event @ La Fetra Center
Item #8. Page 50
Meeting Date: 3/22/2022 / Packet Page #: 143
10 PROPOSED PROCLAMATION POLICY
• Staff reviewed five sample polices currently in use by other cities: El Centro (Attachment A), Half Moon Bay (Attachment B), Murietta (Attachment C), Porterville (Attachment D), and San Ramon (Attachment E).
• In reviewing these policies, the general themes were:
o Proclamations are ceremonial documents and do not
necessarily represent the views of the City or all
Councilmembers;
Item #8. Page 51
Meeting Date: 3/22/2022 / Packet Page #: 144
11 PROPOSED PROCLAMATION POLICY
o Generally restricted to public awareness campaigns, local 501(c)(3) honors, local organization special event or
celebrations, arts and cultural celebrations, special honors, outstanding community service of a person or group,
retirements of staff/council/volunteers;
o Not issued for matters of political controversy, ideological or religious beliefs, individual convictions, political campaigns of any kind, events contrary to City policies or any applicable laws;
Item #8. Page 52
Meeting Date: 3/22/2022 / Packet Page #: 145
12 PROPOSED PROCLAMATION POLICY
o Policies generally incorporated several forms of
acknowledgment (certificates, proclamation, resolutions, keys to the city, etc.) (only proclamations included in draft City policy);
o May be issued at City Council meetings, special events, or mailed to a recipient;
o Requests are received through the City Manager’s Office or City Clerk’s Office;
Item #8. Page 53
Meeting Date: 3/22/2022 / Packet Page #: 146
13 PROPOSED PROCLAMATION POLICY
o Request follows a formal application process:
§ Submitted via a formal application process (either fillable PDF of web-page)
§ Reason for request
§ Name and information about organization
§ Requested/proposed Language
§ Approval of request is reviewed by staff with approval granted by the Mayor (staff added Mayor Pro Tempore for policy
consistency);
§ Requested content and length may be edited; and
§ Electronic version of proclamations are made available on the City’s website by year.

Item #8. Page 54
Meeting Date: 3/22/2022 / Packet Page #: 147
14 PROPOSED PROCLAMATION POLICY
• Best practice themes, layering in the City’s existing practices, have been incorporated into a draft proclamation administrative policy (Attachment F)
Item #8. Page 55
Meeting Date: 3/22/2022 / Packet Page #: 148
15 OPTIONS
After discussion of the draft proclamation policy (Attachment F), the City Council has several options:

1. Adopt the draft resolution and policy, making minimal changes as needed

2. Direct staff to make substantial changes, including but not limited to:

A. Material changes to draft proclamation policy (e.g. intent, qualifications, approval process, etc.)
B. Incorporation of several City Council recognitions into a single policy (e.g. certificates, proclamations, Medal of Merit, etc.)

3. Decline to adopt a policy related to proclamations or similar City Council recognitions
Item #8. Page 56
Meeting Date: 3/22/2022 / Packet Page #: 149
16 RECOMMENDATION(S)
That the City Council:

1. Review, discuss, and provide direction to staff on the development of an administrative policy for proclamations and other City Council Recognitions.

Item #8. Page 57
Meeting Date: 3/22/2022 / Packet Page #: 150

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MARCH 22, 2022
FROM: CITY CLERK DISTRICT(S): CITYWIDE
SUBJECT: POLICY CHANGES REQUIRED DUE TO CHANGE OF CITY OF GLENDORA CITY COUNCIL ELECTION DATE FROM MARCH 2022 TO NOVEMBER 2022 RELATING TO

CITY COUNCIL POLICIES REGULATING THE REORGANIZATION OF CITY COUNCIL AND SELECTION OF MAYOR AND MAYOR PRO TEM (STRATEGIC PLAN ITEM 26 – EMO)

RECOMMENDATION
That the City Council:

1. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL AMENDING

CITY COUNCIL POLICY RELATING TO THE CITY COUNCIL REORGANIZATION AND SELECTION OF MAYOR AND MAYOR PRO TEM AND RESCIND RESOLUTION CC 2019-03.”

EXECUTIVE SUMMARY
Due to changes in state law, specifically Senate Bill No. 970, the City Council changed the City’s election from March to November, starting in 2022, to ensure consistency in election cycles. With this change, an amendment is needed to the policy relating to the City Council’s reorganization (selection of a Mayor and Mayor Pro Tem) and the time in which City Council makes appointments to regional and local boards and committees is now required.

The reorganization policy currently requires that the City Council appoint one of the Council Members to serve as a Mayor and one member to serve as a Mayor Pro Tem. City Council reorganization occurs in March of each year. The term of office of the Mayor and the Mayor Pro Tem is from the effective date of City Council reorganization at which the Mayor and Mayor Pro Tem are selected until the next reorganization of the City Council. To comply with the change in Glendora’s updated City Council election cycle which moved from March to November, the policy related to City Council reorganization and selection of a Mayor and Mayor Pro Tem requires updating.

In addition, the City of Glendora holds memberships in various regional organizations, as part of the City’s membership in these regional organizations the City Council is asked or required to appoint individuals that will sit on their Governing Boards and provide guidance via their votes. The City’s participation in these groups, along with groups where we might not have a predesignated voting voice, are regional groups which focus on many regional and local issues of importance to the San Gabriel Valley and Glendora. As required, the City Council conducts and annually reviews these appointments, may make changes to appointees, and formally adopts the appointments utilizing a City Council resolution at the same meeting in which the City Council reorganization occurs.

A City Council policy relating to City Council appointments to regional and local boards and commission specifying the time and method regional appointments are made can be brought back for City Council consideration at a later date, if so desired.

Item #9. Page 1
Meeting Date: 3/22/2022 / Packet Page #: 151
Staff Report Page 2 of 4

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The City Council Reorganization and Selection of Mayor and Mayor Pro Tem for the Glendora City Council is regulated by Government Code § 36801, while the establishment of terms and manner is set by City Council resolution and policy.

The City Council resolution and policy that governs the selection of Mayor and Mayor Pro Tem was last updated on January 22, 2019 by Resolution CC 2019-03 (Attachment A) and required that:
 During Election years, the City Council reorganization shall occur at the meeting at which the declaration of election results is made pursuant to applicable provisions of the California Elections Code.
 During Non-Election years, the City Council reorganization shall occur at the second regularly scheduled meeting in the month of March.
 At the time of the annual reorganization meeting or sooner if the office of Mayor becomes vacant during the term thereof, the City Council shall select a Mayor from among its members by majority vote.
 At the time of the annual reorganization meeting, or sooner if the office of Mayor Pro Tem becomes vacant during the term thereof, the City Council shall select a Mayor Pro Tem from among its members by majority vote.
 The term of office of the Mayor and the Mayor Pro Tem shall be from the City Council reorganization at which the Mayor and Mayor Pro Tem are selected until the next reorganization of the City Council.

Senate Bill No. 415 required local entities to move their election cycles to coincide with state election.

This law, in turn, required the City to change its election date from March of odd-years to March of evenyears to coincide with the statewide primary elections. In response, the City Council adopt Ordinance No. 2029 on February 13, 2018 to achieve compliance with this State law.

In 2021, Senate Bill No. 970 was adopted which changed the date of statewide primary elections from March to June of the years without a presidential election, and March of the years with a presidential election starting in 2022. This, in turn, required yet another change to the City’s election cycle. To address issues created by this most receive legislation, on September 14, 2021 the City Council adopted Ordinance No. 2062 requesting that the date of the City’s General Municipal Election be changed from March of even-years to November of even-years commencing with the November 2022 election. The Ordinance was submitted to Los Angeles County Board of Supervisors and approved by the Board in November 2021. Provided below is a timeline outlining changes in the City’s election cycles.

Item #9. Page 2
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Staff Report Page 3 of 4

DISCUSSION
Due to changes in state law, specifically Senate Bill No. 970, the City Council changed City’s election from March to November, starting in 2022, to ensure consistency in election cycles. With this change, an amendment is needed to the policy relating to the City Council’s reorganization (selection of a Mayor and Mayor Pro Tem) and the time in which City Council makes appointments to regional and local boards and committees is now required.

City Council Reorganization (Selection of Mayor and Mayor Pro Tem).

The City Council reorganization and selection of Mayor and Mayor Pro Tem for the Glendora City Council is regulated by Government Code §36801, while the establishment of terms and manner is set by City Council resolution and policy.

In the City of Glendora, the Mayor of the City of Glendora is not directly elected by the populous. While the Mayor is the presiding officer of the City Council, the Mayor’s vote does not carry any more weight than other council members. As presiding officer, the Mayor calls council meetings to order, announces the order of business as detailed on the agenda, states motions, calls for a vote and announces the results, facilitates and monitors discussions, maintains order, and enforces the council's rules and parliamentary procedures.

The Mayor also, with council approval, signs all ordinances, resolutions, and other records of proceedings approved by the council. The Mayor has no veto power. The Mayor Pro Tem serves in the capacity of the Mayor during any absence or incapacitation of the Mayor.

The City Council resolution and policy that governs the selection of Mayor and Mayor Pro Tem was last updated on July 22, 2019 when changes were required due to Senate Bill No. 415 which required local entities to move their election cycles to coincide with state election. In 2021, due to additional changes in state law, specifically Senate Bill No. 970 which changed the date of statewide primary elections from March to June of the years without a presidential election, and March of the years with a presidential election starting in 2022 additional amendments are required.

Proposed Changes (Added text is indicated in bold italics, deleted text is indicated in strikethrough):

Section 4 of City Council Policy:

4. Agendizing for the Reorganization and/or Selection of Mayor and Mayor Pro Tem.

During Election Years
(I) Reorganization shall occur at the same meeting at which the certification of the election results was made pursuant to applicable provisions of the California Elections Code. (II) After results are certified and sworn in, Council Members leaving office shall be excused and newly elected members shall be seated.
(III) The next manner of business shall be selection of the Mayor and Mayor Pro Tem. (IV) The selection of Mayor shall precede the selection of Mayor Pro Tem.

During Non-Election Years
(I) Reorganization shall occur at the second first regularly scheduled meeting in the month of March November.

A City Council resolution and policy have been drafted incorporating the proposed change (Attachment BC).

City Council appointments to various regional and local boards and committees.

The City of Glendora holds memberships in various regional organizations, as part of the City’s membership in these regional organizations the City Council is asked or required to appoint individuals that will sit on their Governing Boards and provide guidance via their votes. The City’s participation in Item #9. Page 3
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Staff Report Page 4 of 4
these groups, along with groups where we might not have a predesignated voting voice, are regional groups which focus on many regional and local issues of importance to the San Gabriel Valley and Glendora. The City Council conducts an annually review of these appointments, may make changes to appointees, and formally adopts utilizing a City Council resolution. Historically this is done at the same meeting in which the City Council reorganization occurs.

A City Council policy relating to City Council appointments to regional and local boards and commission specifying the time and method regional appointments are made can be brought back for City Council consideration at a later date, if so desired.

Public Notice.

Public Notification was achieved by posting the agenda, with the agenda item being listed, at least 72 hours prior to the meeting.

FISCAL IMPACT
There are no fiscal impacts related to the recommended actions for this item.

ENVIRONMENTAL DETERMINATION
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it is a minor change that will not result in any direct or indirect physical change in the environment.

Prepared By Kathleen Sessman, City Clerk/Communications Director Concurs With Not Applicable
Reviewed By Kathleen Sessman, City Clerk/Communications Director Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Resolution CC 2019-03 City Council Reorganization
B. 2022 Resolution amending City Council Reorganization C. 2022 Update to City Council Policy: City Council Reorganization (Exhibit A of Reso) Item #9. Page 4
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Item #9. Page 5
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Item #9. Page 6
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Item #9. Page 7
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Item #9. Page 8
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Item #9. Page 9
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RESOLUTION CC 2022-__

A RESOLUTION OF THE CITY COUNCIL AMENDING CITY COUNCIL

POLICY RELATING TO THE CITY COUNCIL REORGANIZATION AND

SELECTION OF MAYOR AND MAYOR PRO TEM AND RESCIND
RESOLUTION CC 2019-03

THE CITY COUNCIL
City of Glendora, California
WHEREAS, Section 36801 of the California Government Code requires the City Council to select a Mayor and a Mayor Pro Tem from among its members; and WHEREAS, In February 2018, the Glendora City Council complied with Senate Bill No. 415 by adopting Ordinance No. 2029 to consolidate the general municipal election with the statewide primaries to be held in March of even-numbered years beginning in 2020 pursuant to the provisions of the Elections Code; and
WHEREAS, With the passing of Senate Bill No. 970 which changed the date of the statewide primary elections from March to June of the years without a presidential election, and March of the years with a presidential election starting in 2022 the City Council of the City of Glendora selected to move forward with transition from coinciding with statewide primary election to statewide general election commencing with the November 8, 2022 election (Glendora Municipal Code Chapter 2.54; Ordinance No. 2062); and
WHEREAS, the Glendora City Council will remain in compliance with Senate Bill 415 by changing the date of Glendora’s general municipal election to the date of the statewide general election of each even-numbered year, and will avoid having different election date depending on the year; and WHEREAS, the City Council of the City of Glendora wishes to establish a policy establishing a term of office for the positions of Mayor and Mayor Pro Tem as well as an orderly process for the selection of both positions.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Amend City Council Policy entitled, City Council Reorganization, Selection of Mayor and Mayor Pro Tem.

SECTION 2. Reorganization of the City Council of the City of Glendora shall occur as follows:

During Election years, the City Council reorganization shall occur at the meeting at which the declaration of the election results is made pursuant to applicable provisions of the California Elections Code.

During Non-Election years, the City Council reorganization shall occur at the first regularly scheduled meeting in the month of November.

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Resolution CC 2022-___ Page 2 of 2
SECTION 3. Resolution No. CC 2019-03 and all resolutions or parts of resolutions in conflict herewith are hereby repealed.

SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

SECTION 5. The City Clerk shall incorporate Exhibit A of this Resolution into the City Council policies.

APPROVED and PASSED this ____ day of March, 2022.

City Council of Glendora, CA
BY:

KAREN K. DAVIS
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the _____ day of March, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #9. Page 11
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SECTION or POLICY NO:

ORIGINATING DEPT:

City Clerk

REORGANIZATION OF CITY COUNCIL
POLICY
(SELECTION OF MAYOR AND MAYOR PRO TEM)
Reference:

City Council Policy
SUPERSEDES:

Resolution 2019-03 (January 22, 2019)
NEW EFFECTIVE DATE: PAGE 1 of 2
APPROVED BY:

Resolution CC 2022 - _____ (Approved: ________)
Prepared by: Kathleen R. Sessman, City Clerk Page 1 of 3 Policy Objective
To establish a policy for the reorganization of the Glendora City Council and the selection of a Mayor and a Mayor Pro Tem from an elected member of the City Council.

Annually the City Council shall select one of its members to be presiding officer and have the title of Mayor. Further, the City Council shall select a Mayor Pro Tem to serve in the absence of the Mayor.

This policy specifies the time and method of Mayor and Mayor Pro Tem selection and is intended outline the process to be followed. The term of office of the Mayor and the Mayor Pro Tem is from the City Council reorganization at which the Mayor and Mayor Pro Tem are selected until the next reorganization of the City Council, unless otherwise requested and approved by the City Council for a later date.

Authority
Government Code §36801
Assigned Responsibility
City Council and City Clerk
Policy
City Resolution provides the terms of office and certain procedural requirements for the selection of the Mayor and Mayor Pro Tem. The City Council recognizes the need to establish a term of office for the positions of Mayor and Mayor Pro Tem as well as an orderly process for the selection of both positions.

1. Selection of Mayor and Mayor Pro Tem.

The selection and/or reorganization of the City Council shall occur annually. The City Council shall select as Mayor and Mayor Pro Tem an elected member of the City Council. The Mayor of the City of Glendora is not directly elected by the populous.

2. Terms of Office.

The Mayor and Mayor Pro Tem shall have a one-year term of office, with the term of office beginning with the City Council reorganization at which the Mayor and Mayor Pro Tem are selected until the next reorganization of the City Council, unless otherwise requested and approved by the City Council for a later date.

Should the Mayor and/or Mayor Pro Tem office become vacant during a term for whatever reason (i.e. resignation, death, disability, Council vote), the Councilmember selected to fill the vacancy shall serve the remainder of the unexpired term.

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CITY COUNCIL POLICY City Council Reorganization and
Selection of Mayor and Mayor Pro Tem

Page 2 of 3 ends

3. Duties.

Mayor
The Mayor serves as the presiding officer of the City Council. As presiding officer, the Mayor calls council meetings to order, announces the order of business as detailed on the agenda, states motions, calls for a vote and announces the results, facilitates and monitors discussions, maintains order, and enforces the council’s rules and parliamentary procedures. The Mayor’s vote does not carry any more weight than other council members and has no veto power.

In addition, the Mayor is responsible for signing ordinances, resolutions, and other records of proceedings approved by the City Council at meeting he presides over.

Mayor Pro Tem
The Mayor Pro Tem serves in the capacity of the Mayor during any absence or incapacitation of the Mayor.

4. Agendizing for the Reorganization and/or Selection of Mayor and Mayor Pro Tem.

During Election Years
(I) Reorganization shall occur at the same meeting at which the certification of the election results was made pursuant to applicable provisions of the California Elections Code. (II) After results are certified and sworn in, Council Members leaving office shall be excused and newly elected members shall be seated.
(III) The next manner of business shall be selection of the Mayor and Mayor Pro Tem. (IV) The selection of Mayor shall precede the selection of Mayor Pro Tem.

During Non-Election Years
(I) Reorganization shall occur at the first regularly scheduled meeting in the month of November.

5. Process for the Nomination and Selection of Mayor and Mayor Pro Tem.

Nomination and Selection of Mayor
(I) The current Mayor will turn the meeting over to the City Clerk. (II) City Clerk will:
 Declare the offices of Mayor and Mayor Pro Tem vacant.  Call for nominations from the City Council for Mayor (Second not required).  Close nominations and in order received call for a vote of the nominee(s) until a nominee receives a majority vote of the City Council.
 Announce that the new incoming Mayor is selected.
 Invite the new Mayor to assume the Mayor’s seat.
 Turn the meeting over to the new Mayor to conduct the selection of a Mayor Pro Tem.

Nomination and selection of Mayor Pro Tem
(I) The new Mayor will take nominations for the Mayor Pro Tem.  Call for nominations from the City Council for Mayor Pro Tem (Second not required).  Close nominations and in order received call for a vote of the nominee(s) until a nominee receives a majority vote of the City Council.
 Announce the new Mayor Pro Tem is selected.

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CITY COUNCIL POLICY City Council Reorganization and
Selection of Mayor and Mayor Pro Tem

Page 3 of 3 ends

6. Mid-Term Vacancies.

If either position becomes vacant during the course of the Mayor or Mayor Pro Tem’s term, the City Clerk shall place an agenda item to select a new Mayor or Mayor Pro Tem on the agenda of the meeting when such vacancy is declared to exist. The Mayor or Mayor Pro Tem, whoever is appropriate, shall preside over the selection.

V. History:

City Council Resolution 04-15 (March 9, 2004); Resolution CC 2019-03 (1/22/2019) Item #9. Page 14
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STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MARCH 22, 2022
FROM: CITY CLERK DISTRICT(S): CITYWIDE
SUBJECT: CONDUCT A DISCUSSION ON CITY OF GLENDORA TELECONFERENCED PUBLIC

MEETINGS AND RETURNING TO IN-PERSON MEETINGS

RECOMMENDATION
That the City Council:

1. Adopt the proposed Resolution and direct staff to return to in-person City Council meetings beginning April 1, 2022.

EXECUTIVE SUMMARY
On June 11, 2021, the Governor issued Executive Order (“EO”) N-08-21 to begin winding down some of the prior measures that were adopted to respond to COVID-19. Notably, EO N-08-21 rescinds the Brown Act Orders, effective September 30, 2021. On September 16, 2021, Governor Newsom signed Assembly Bill No. (“AB”) 361 (Rivas, 2021), which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the Brown Act Orders (consisting of Executive Orders N-25-20, N-29-20, N-35- 20).

The pending expiration of the Brown Act Orders and the enactment of AB 361 created some ambiguity. To provide clarification, the Governor issued Executive Order N-15-21 (Attachment A), explaining that cities may continue to hold meetings in accordance with the Brown Act Orders until September 30, 2022 or they may hold meetings in accordance with the requirements of AB 361.

Starting at the September 28, 2021 City Council meeting, and at a monthly meeting thereafter, the Glendora City Council has considered and adopted Resolutions ratifying the State of Emergency by Governor Newsom and reauthorize remote teleconference meetings of the legislative bodies of the City of Glendora for an additional 30-day period in accordance with the requirements of AB 361. The existing resolution is set to expire on March 31, 2022.

On Thursday, March 03, 2022 Los Angeles County released a new health order that revised mask and vaccination verification requirements. As of March 4, 2022, mask and vaccination verifications are no longer required for indoor public settings and businesses, instead masks are strongly recommended, for all persons, regardless of vaccine status, in indoor public settings and businesses.

With these changes, the proposed resolution, if adopted, has been modified and will allow the City to conduct public meetings of the City via teleconferencing, in person and/or hybrid meetings pursuant to AB 361 through April 30, 2022, which ensure that the City has the ability to continue conduct of public meetings for the next 30 days.

The proposed resolution provides some flexibility in determining when a meeting will be entirely remote, in person or a hybrid. Specifically, Section 4 provides:
"In consultation with the Mayor for the City Council, or the chair of each commission as applicable, the City Manager shall have the discretion to determine whether a meeting shall be remote, in person or hybrid based on such factors including, but not limited to, Item #10. Page 1
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current emergency conditions, trends and/or available resources to effectively provide services to the community and/or simultaneously respond to the emergency, in addition to technological capability, staffing availability, and number of anticipated attendees at planned meetings. It is the intent of this City Council that all City Council and commission meetings be conducted consistently to the extent practicable."

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
During early March 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Orders N-25-20, N-29-20, N-35-20 (collectively, the Brown Act Orders), which, among other things, suspended the provisions of the Brown Act expressly or impliedly requiring the physical presence of Council Members, staff, or the public at local agency meetings (Numbered 1 through 6, above) and specifically allowed for Legislative Bodies (City Council, Commissions, Committees, etc.) to hold meetings entirely virtually with no physical meeting place. These changes made it feasible and safer for Brown Act bodies to meet remotely, with meeting participants joining virtual platforms such as Zoom or WebEx, for the continued conduct of the government’s business during the pandemic in order to comply with public health orders.

In the interest of health and safety, on March 24, 2020, the City Council ratified and continued an Emergency Proclamation of the Existence of a Local Emergency Issued by the Director of Emergency Services/City Manager (which remains in effect today) and began conducting public meetings virtually with no central physical location where members of the body, staff and the public can gather; this has been the sole means for conducting meetings of all public bodies subject to the Brown Act. To ensure public access, the meetings are being broadcasted live on Spectrum Cable TV Channel 3 and Verizon Channel 31, the City Website www.cityofglendora.org/citymeetings, YouTube at https://www.youtube.com/cityofglendoraca, and on the Media Center at https://www.cityofglendora.org/departments-services/television-and-media. The various ways for members of the public to participate are outlined on the first page of every agenda (in person, virtually, email, phone call, mail and etc).

On June 11, 2021, Governor Newsom issued Executive Order N-08-21 which states that the provisions in Executive Order N-29-20 suspending certain elements of the Brown Act will continue to apply through September 30, 2021 which means that the City would no longer be able to hold entirely virtual meetings starting October 1, 2021.

On September 16, 2021 Governor Newsom signed AB 361, which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the Brown Act Orders. This pending expiration of the Brown Act Orders and the enactment of AB 361 created ambiguity as to whether cities are required to comply with the requirements of the Brown Act Orders or the requirements of AB 361. To provide clarification, the Governor issued Executive Order N-15-21 (Attachment A) on September 20, 2021, explaining that cities may continue to hold meetings in accordance with the Brown Act Orders until September 30, 2022 or they may hold meetings in accordance with the requirements of AB 361 (Attachment B).

Pursuant to AB 361, starting at the September 28, 2021 City Council meeting, and again at its October 26, 2021, November 9, 2021, January 25, 2022, and February 28, 2022 City Council meetings the City Council has considered and unanimously adopted resolutions ratifying the State of Emergency by Governor Newsom and reauthorize remote teleconference meetings of the legislative bodies for a 30-day period or until such time as the City Council adopts a subsequent resolution in accordance with Government Code § 54953(e)(3) to extend the time during which the legislative bodies of the City may continue to teleconference without compliance with paragraph (3) of subdivision (b) of Section 54953.

On November 10, 2021 Governor Newsom issued Executive Order N-21-21 which extended the State of Emergency in California due to the COVID-19 pandemic through March 31, 2022. It is unknown at this time whether it will be extended by a further order.

Item #10. Page 2
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On Thursday, March 03, 2022 Los Angeles County released a new health order that revised mask and vaccination verification requirements. As of March 4, 2022, mask and vaccination verifications are no longer required for indoor public settings and businesses, they are now strongly recommended, for all persons, regardless of vaccine status.

DISCUSSION
In order to continue to conduct virtual meetings, the City Council is required to make specific findings in support of continuing remote meetings every 30-days by adopting a Resolution, the legislative body must make findings by majority vote on the circumstances of the applicable state of emergency and find either:

1. The state of emergency continues to directly impact the ability of its members to safely meet in person; or

2. That state or local officials continue to impose or recommend COVID-19 infection protocols that impact the quality of Brown Act meetings.

The existing resolution expires on March 31, 2022. The resolution being proposed, if adopted will allow the City to transition back to in person meetings but also provided some flexibility for the City of Glendora to have the option to conduct teleconferenced, in person or hybrid meetings if the Governors’ declaration of emergency is extended and/or COVID protocols become more restrictive.

Safety Measures at Public Meetings
All Brown Act meetings are subject to COVID-19 infection protocols set forth by the Federal Government, State of California, County of Los Angeles, and any local rules put in place. Essentially, the Federal Government and State of California set the ceiling for allowance activities, the County sets the floor, and the City can set the basement. To date, the City of Glendora has not implemented any further COVID-19 restrictions and/or infection protocols above and beyond those implemented in the County of Los Angles.

AB 361 expires in January 2024, so long as the Governor has declared a state of emergency. The Governor’s Executive Order declaring a state of emergency is set to expire on March 31, 2022. It is unknown at this time whether it will be extended by a further order. A County of Los Angeles State of Emergency Declaration could allow for the continuation of the virtual meetings, however, it is unknown whether the Governor will issue one. AB 361 and Executive Order N-1-22 are attached for the Council's ease of reference (Attachments A - B).

On Thursday, March 03, 2022, Los Angeles County released a new health order that revised mask and vaccination verification requirements. As of March 4, 2022, mask and vaccination verifications are no longer required for indoor public settings, it is now only “strongly recommended”.

Due to the fluidity in which COVID-19 infection protocols have been set and changed by Federal Government, State of California, County of Los Angeles agencies, staff is requesting some flexibility for the next 30 day relating to City of Glendora public meetings.

This report provides for the ability to conduct in-person hybrid meetings. While all meetings would be considered in-person public “Brown Act” meetings starting April 1, 2022 for the City Council, Board(s) and Commission(s) – for the period of time that the City is allowed to hold remote meetings under the cavalcade of public health orders, an elected or appointed official will have the ability to attend virtually, if needed.

More specifically, in-person hybrid approach would be utilized will allow:
 Public attendance via Zoom or in-person.
 City Council and board/commission members will attend in-person (preference) or in Zoom (if needed).
 City staff making presentations will also be encouraged, when possible, to attend and present inItem #10. Page 3 Meeting Date: 3/22/2022 / Packet Page #: 167
Staff Report Page 4 of 4
person.
 City staff not presenting may continue to attend in person or via Zoom.  The Chamber will have medical grade masks, along with a supply of hand sanitizer, and wipes if needed and/or requested.
 Open doors and windows will provide ventilation, as the weather allows.  Capacity in Chamber, limited to approximately 40, will be established for the public and attendance will be on a first come, first served basis.

City staff will ensure all existing COVID protocols are being followed and continue to review changes that could occur with respect to health officer orders issued by the State of California and County of Los Angeles. While the City Council, board members and commissions may ultimately loose the ability to attend virtually, staff anticipates that public comments via Zoom will likely remain as an option to expand access to the City’s public meeting
In order to allow for the flexible approach, the resolution relating to public “Brown Act” meetings has been modified from the resolutions that were previously presented and adopted to City Council (every 30-day starting since September 28, 20). If adopted, the resolution will allow the City to conduct public meetings of the City via teleconferencing, in person and/or hybrid meetings pursuant to AB 361 through April 30, 2022, or as long as the Governors Declaration of Emergency is extended.

City staff recommends City Council approved proposed resolution as it provides city staff with some flexibility and the City continues to navigate COVID recommendations and/or regulations from federal, state and county agencies. If the City Council, pending discussion, decides to not allow hybrid meetings by adopting the proposed resolution, all City Council members, board members, and commissioners will not be allowed to participate remotely, should the need arise.

FISCAL IMPACT
There is no fiscal impact associated with the recommendations in this report.

ENVIRONMENTAL DETERMINATION
There is no CEQA impacts associated with the recommendations in this report.

Prepared By Kathleen Sessman, City Clerk/Communications Director Concurs With Not Applicable
Reviewed By Kathleen Sessman, City Clerk/Communications Director Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Executive Order N-15-21
B. AB 361
C. Resolution
Item #10. Page 4
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EXECUTIVE DEPARTMENT

STATE OF CALIFORNIA
EXECUTIVE ORDER N-15-21
WHEREAS on March 4, 2020, I proclaimed a State of Emergency to exist in California as a result of the threat of COVID-19; and
WHEREAS on June 11, 2021, I issued Executive Order N-08-21 to roll back certain provisions of my COVID-19-related Executive Orders and to clarify that other provisions remained necessary to help California respond to, recover from, and mitigate the impacts of the COVID-19 pandemic; and
WHEREAS Paragraph 42 of Executive Order N-08-21 waived and set forth certain requirements related to public meetings of local legislative and state bodies, and specified that it would be valid through September 30; and WHEREAS on September 16, 2021, I signed into law Assembly Bill 361 (AB 361) , which pertains to the same subject matter as Paragraph 42 of Executive Order N-08-21, which took effect immediately pursuant to an urgency clause, and which may, in some instances, have different substantive provisions than the provisions contained in Paragraph 42 of Executive Order N-08-21; and WHEREAS it is necessary to provide clarity around the applicable procedures governing meetings of local legislative and state bodies until Paragraph 42 of Executive Order N-08-21 expires to further mitigate the impacts of the COVID-19 pandemic as the state continues to reopen and to ensure that critical governmental functions are not interrupted.

NOW, THEREFORE, I, GAVIN NEWSOM, Governor of the State of California, in accordance with the authority vested in me by the State Constitution and statutes, do hereby issue the following Order to become effective immediately:

IT IS HEREBY ORDERED THAT:

1. The provisions governing teleconference meetings in Education Code section 89305.6, Government Code section 11133, and subdivision (e) of Government Code section 54953 are suspended through
September 30, 2021, except that any local legislative body that meets to take a majority vote pursuant to subparagraph (B) of paragraph (1) of subdivision (e) of Government Code section 54953 shall conduct the meeting at which such vote is taken as required by paragraph (2) of subdivision (e) of Government Code section 54953. Except as otherwise specified in this paragraph, the requirements related to public meetings of local legislative and state bodies specified in Paragraph 42 of Executive Order N-08-21 shall continue to govern such meetings through September 30, 2021 .

2. This Order shall expire at 11 :59 p.m. on October 1, 2021.

IT IS FURTHER ORDERED that as soon as hereafter possible, this Order be filed in the Office of the Secretary of State and that widespread publicity and notice be given of this Order.

Item #10. Page 5
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This Order is not intended to, and does not, create any rights or benefits, substantive or procedural, enforceable at law or in equity, against the State of California, its agencies, departments, entities, officers, employees, or any other person.

IN WITNESS WHEREOF I have hereunto set
my hand and caused the Great Seal of the
State of California to be affixed this 20th
day of September 2021 .

GAVIN NEWSOM
Governor of California
ATTEST:

SHIRLEY N. WEBER, Ph.D.

Secretary of State
Item #10. Page 6
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Assembly Bill No. 361
CHAPTER 165
An act to add and repeal Section 89305.6 of the Education Code, and to amend, repeal, and add Section 54953 of, and to add and repeal Section 11133 of, the Government Code, relating to open meetings, and declaring the urgency thereof, to take effect immediately.
[Approved by Governor September 16, 2021. Filed with
Secretary of State September 16, 2021.]
legislative counsel’s digest
AB 361, Robert Rivas. Open meetings: state and local agencies:
teleconferences.
(1)  Existing law, the Ralph M. Brown Act requires, with specified exceptions, that all meetings of a legislative body of a local agency, as those terms are defined, be open and public and that all persons be permitted to attend and participate. The act contains specified provisions regarding the timelines for posting an agenda and providing for the ability of the public to directly address the legislative body on any item of interest to the public.

The act generally requires all regular and special meetings of the legislative body be held within the boundaries of the territory over which the local agency exercises jurisdiction, subject to certain exceptions. The act allows for meetings to occur via teleconferencing subject to certain requirements, particularly that the legislative body notice each teleconference location of each member that will be participating in the public meeting, that each teleconference location be accessible to the public, that members of the public be allowed to address the legislative body at each teleconference location, that the legislative body post an agenda at each teleconference location, and that at least a quorum of the legislative body participate from locations within the boundaries of the local agency’s jurisdiction. The act provides an exemption to the jurisdictional requirement for health authorities, as defined. The act authorizes the district attorney or any interested person, subject to certain provisions, to commence an action by mandamus or injunction for the purpose of obtaining a judicial determination that specified actions taken by a legislative body are null and void.

Existing law, the California Emergency Services Act, authorizes the Governor, or the Director of Emergency Services when the governor is inaccessible, to proclaim a state of emergency under specified circumstances.

Executive Order No. N-29-20 suspends the Ralph M. Brown Act’s requirements for teleconferencing during the COVID-19 pandemic provided that notice and accessibility requirements are met, the public members are allowed to observe and address the legislative body at the meeting, and that a legislative body of a local agency has a procedure for receiving and swiftly

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resolving requests for reasonable accommodation for individuals with disabilities, as specified.

This bill, until January 1, 2024, would authorize a local agency to use teleconferencing without complying with the teleconferencing requirements imposed by the Ralph M. Brown Act when a legislative body of a local agency holds a meeting during a declared state of emergency, as that term is defined, when state or local health officials have imposed or recommended measures to promote social distancing, during a proclaimed state of emergency held for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees, and during a proclaimed state of emergency when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees, as provided.

This bill would require legislative bodies that hold teleconferenced meetings under these abbreviated teleconferencing procedures to give notice of the meeting and post agendas, as described, to allow members of the public to access the meeting and address the legislative body, to give notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option, and to conduct the meeting in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body. The bill would require the legislative body to take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored. The bill would specify that actions taken during the disruption are subject to challenge proceedings, as specified.

This bill would prohibit the legislative body from requiring public comments to be submitted in advance of the meeting and would specify that the legislative body must provide an opportunity for the public to address the legislative body and offer comment in real time. The bill would prohibit the legislative body from closing the public comment period and the opportunity to register to provide public comment, until the public comment period has elapsed or until a reasonable amount of time has elapsed, as specified. When there is a continuing state of emergency, or when state or local officials have imposed or recommended measures to promote social distancing, the bill would require a legislative body to make specified findings not later than 30 days after the first teleconferenced meeting pursuant to these provisions, and to make those findings every 30 days thereafter, in order to continue to meet under these abbreviated teleconferencing procedures.

Existing law prohibits a legislative body from requiring, as a condition to attend a meeting, a person to register the person’s name, or to provide other information, or to fulfill any condition precedent to the person’s attendance.
92 Ch. 165 — 2 —
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This bill would exclude from that prohibition, a registration requirement imposed by a third-party internet website or other online platform not under the control of the legislative body.
(2)  Existing law, the Bagley-Keene Open Meeting Act, requires, with specified exceptions, that all meetings of a state body be open and public and all persons be permitted to attend any meeting of a state body. The act requires at least one member of the state body to be physically present at the location specified in the notice of the meeting.

The Governor’s Executive Order No. N-29-20 suspends the requirements of the Bagley-Keene Open Meeting Act for teleconferencing during the COVID-19 pandemic, provided that notice and accessibility requirements are met, the public members are allowed to observe and address the state body at the meeting, and that a state body has a procedure for receiving and swiftly resolving requests for reasonable accommodation for individuals with disabilities, as specified.

This bill, until January 31, 2022, would authorize, subject to specified notice and accessibility requirements, a state body to hold public meetings through teleconferencing and to make public meetings accessible telephonically, or otherwise electronically, to all members of the public seeking to observe and to address the state body. With respect to a state body holding a public meeting pursuant to these provisions, the bill would suspend certain requirements of existing law, including the requirements that each teleconference location be accessible to the public and that members of the public be able to address the state body at each teleconference location. Under the bill, a state body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically or otherwise electronically would satisfy any requirement that the state body allow members of the public to attend the meeting and offer public comment. The bill would require that each state body that holds a meeting through teleconferencing provide notice of the meeting, and post the agenda, as provided. The bill would urge state bodies utilizing these teleconferencing procedures in the bill to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to existing law, as provided.
(3)  Existing law establishes the various campuses of the California State University under the administration of the Trustees of the California State University, and authorizes the establishment of student body organizations in connection with the operations of California State University campuses.

The Gloria Romero Open Meetings Act of 2000 generally requires a legislative body, as defined, of a student body organization to conduct its business in a meeting that is open and public. The act authorizes the legislative body to use teleconferencing, as defined, for the benefit of the public and the legislative body in connection with any meeting or proceeding authorized by law.

This bill, until January 31, 2022, would authorize, subject to specified notice and accessibility requirements, a legislative body, as defined for purposes of the act, to hold public meetings through teleconferencing and 92 — 3 — Ch. 165
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to make public meetings accessible telephonically, or otherwise electronically, to all members of the public seeking to observe and to address the legislative body. With respect to a legislative body holding a public meeting pursuant to these provisions, the bill would suspend certain requirements of existing law, including the requirements that each teleconference location be accessible to the public and that members of the public be able to address the legislative body at each teleconference location.

Under the bill, a legislative body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically or otherwise electronically would satisfy any requirement that the legislative body allow members of the public to attend the meeting and offer public comment. The bill would require that each legislative body that holds a meeting through teleconferencing provide notice of the meeting, and post the agenda, as provided. The bill would urge legislative bodies utilizing these teleconferencing procedures in the bill to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to existing law, as provided.
(4)  This bill would declare the Legislature’s intent, consistent with the Governor’s Executive Order No. N-29-20, to improve and enhance public access to state and local agency meetings during the COVID-19 pandemic and future emergencies by allowing broader access through teleconferencing options.
(5)  This bill would incorporate additional changes to Section 54953 of the Government Code proposed by AB 339 to be operative only if this bill and AB 339 are enacted and this bill is enacted last.
(6)  The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts laws relating to public records or open meetings and contains findings demonstrating that the enactment furthers the constitutional requirements relating to this purpose.

This bill would make legislative findings to that effect. (7)  Existing constitutional provisions require that a statute that limits the right of access to the meetings of public bodies or the writings of public officials and agencies be adopted with findings demonstrating the interest protected by the limitation and the need for protecting that interest.

This bill would make legislative findings to that effect. (8)  This bill would declare that it is to take effect immediately as an urgency statute.

The people of the State of California do enact as follows:

SECTION 1. Section 89305.6 is added to the Education Code, to read:
89305.6. (a)  Notwithstanding any other provision of this article, and subject to the notice and accessibility requirements in subdivisions (d) and (e), a legislative body may hold public meetings through teleconferencing 92 Ch. 165 — 4 —
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and make public meetings accessible telephonically, or otherwise electronically, to all members of the public seeking to observe and to address the legislative body.
(b)  (1)  For a legislative body holding a public meeting through teleconferencing pursuant to this section, all requirements in this article requiring the physical presence of members, the clerk or other personnel of the legislative body, or the public, as a condition of participation in or quorum for a public meeting, are hereby suspended.
(2)  For a legislative body holding a public meeting through teleconferencing pursuant to this section, all of the following requirements in this article are suspended:
(A)  Each teleconference location from which a member will be participating in a public meeting or proceeding be identified in the notice and agenda of the public meeting or proceeding.
(B)  Each teleconference location be accessible to the public. (C)  Members of the public may address the legislative body at each teleconference conference location.
(D)  Post agendas at all teleconference locations.
(E)  At least one member of the legislative body be physically present at the location specified in the notice of the meeting.
(c)  A legislative body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically or otherwise electronically, consistent with the notice and accessibility requirements in subdivisions (d) and (e), shall have satisfied any requirement that the legislative body allow members of the public to attend the meeting and offer public comment. A legislative body need not make available any physical location from which members of the public may observe the meeting and offer public comment.
(d)  If a legislative body holds a meeting through teleconferencing pursuant to this section and allows members of the public to observe and address the meeting telephonically or otherwise electronically, the legislative body shall also do both of the following:
(1)  Implement a procedure for receiving and swiftly resolving requests for reasonable modification or accommodation from individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12101 et seq.), and resolving any doubt whatsoever in favor of accessibility.
(2)  Advertise that procedure each time notice is given of the means by which members of the public may observe the meeting and offer public comment, pursuant to paragraph (2) of subdivision (e).
(e)  Except to the extent this section provides otherwise, each legislative body that holds a meeting through teleconferencing pursuant to this section shall do both of the following:
(1)  Give advance notice of the time of, and post the agenda for, each public meeting according to the timeframes otherwise prescribed by this article, and using the means otherwise prescribed by this article, as applicable.
92 — 5 — Ch. 165
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(2)  In each instance in which notice of the time of the meeting is otherwise given or the agenda for the meeting is otherwise posted, also give notice of the means by which members of the public may observe the meeting and offer public comment. As to any instance in which there is a change in the means of public observation and comment, or any instance prior to the effective date of this section in which the time of the meeting has been noticed or the agenda for the meeting has been posted without also including notice of the means of public observation and comment, a legislative body may satisfy this requirement by advertising the means of public observation and comment using the most rapid means of communication available at the time. Advertising the means of public observation and comment using the most rapid means of communication available at the time shall include, but need not be limited to, posting such means on the legislative body’s internet website.
(f)  All legislative bodies utilizing the teleconferencing procedures in this section are urged to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to the otherwise applicable provisions of this article, in order to maximize transparency and provide the public access to legislative body meetings.
(g)  This section shall remain in effect only until January 31, 2022, and as of that date is repealed.

SEC. 2. Section 11133 is added to the Government Code, to read:
11133. (a)  Notwithstanding any other provision of this article, and subject to the notice and accessibility requirements in subdivisions (d) and (e), a state body may hold public meetings through teleconferencing and make public meetings accessible telephonically, or otherwise electronically, to all members of the public seeking to observe and to address the state body.
(b)  (1)  For a state body holding a public meeting through teleconferencing pursuant to this section, all requirements in this article requiring the physical presence of members, the clerk or other personnel of the state body, or the public, as a condition of participation in or quorum for a public meeting, are hereby suspended.
(2)  For a state body holding a public meeting through teleconferencing pursuant to this section, all of the following requirements in this article are suspended:
(A)  Each teleconference location from which a member will be participating in a public meeting or proceeding be identified in the notice and agenda of the public meeting or proceeding.
(B)  Each teleconference location be accessible to the public. (C)  Members of the public may address the state body at each teleconference conference location.
(D)  Post agendas at all teleconference locations.
(E)  At least one member of the state body be physically present at the location specified in the notice of the meeting.
(c)  A state body that holds a meeting through teleconferencing and allows members of the public to observe and address the meeting telephonically 92 Ch. 165 — 6 —
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or otherwise electronically, consistent with the notice and accessibility requirements in subdivisions (d) and (e), shall have satisfied any requirement that the state body allow members of the public to attend the meeting and offer public comment. A state body need not make available any physical location from which members of the public may observe the meeting and offer public comment.
(d)  If a state body holds a meeting through teleconferencing pursuant to this section and allows members of the public to observe and address the meeting telephonically or otherwise electronically, the state body shall also do both of the following:
(1)  Implement a procedure for receiving and swiftly resolving requests for reasonable modification or accommodation from individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12101 et seq.), and resolving any doubt whatsoever in favor of accessibility.
(2)  Advertise that procedure each time notice is given of the means by which members of the public may observe the meeting and offer public comment, pursuant to paragraph (2) of subdivision (e).
(e)  Except to the extent this section provides otherwise, each state body that holds a meeting through teleconferencing pursuant to this section shall do both of the following:
(1)  Give advance notice of the time of, and post the agenda for, each public meeting according to the timeframes otherwise prescribed by this article, and using the means otherwise prescribed by this article, as applicable.
(2)  In each instance in which notice of the time of the meeting is otherwise given or the agenda for the meeting is otherwise posted, also give notice of the means by which members of the public may observe the meeting and offer public comment. As to any instance in which there is a change in the means of public observation and comment, or any instance prior to the effective date of this section in which the time of the meeting has been noticed or the agenda for the meeting has been posted without also including notice of the means of public observation and comment, a state body may satisfy this requirement by advertising the means of public observation and comment using the most rapid means of communication available at the time. Advertising the means of public observation and comment using the most rapid means of communication available at the time shall include, but need not be limited to, posting such means on the state body’s internet website.
(f)  All state bodies utilizing the teleconferencing procedures in this section are urged to use sound discretion and to make reasonable efforts to adhere as closely as reasonably possible to the otherwise applicable provisions of this article, in order to maximize transparency and provide the public access to state body meetings.
(g)  This section shall remain in effect only until January 31, 2022, and as of that date is repealed.

SEC. 3. Section 54953 of the Government Code is amended to read:
92 — 7 — Ch. 165
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54953. (a)  All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter.
(b)  (1)  Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all otherwise applicable requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding.
(2)  Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall.
(3)  If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency. Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction, except as provided in subdivisions (d) and (e). The agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location.
(4)  For the purposes of this section, “teleconference” means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both.

Nothing in this section shall prohibit a local agency from providing the public with additional teleconference locations.
(c)  (1)  No legislative body shall take action by secret ballot, whether preliminary or final.
(2)  The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action.
(3)  Prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken. This paragraph shall not affect the public’s right under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1) to inspect or copy records created or received in the process of developing the recommendation.
92 Ch. 165 — 8 —
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(d)  (1)  Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that would establish a quorum are present within the boundaries of the territory over which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if any, that allows any person to call in to participate in the meeting and the number and access codes are identified in the notice and agenda of the meeting. (2)  Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdivision shall be subject to all other requirements of this section.
(3)  For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.38, and 14087.9605 of the Welfare and Institutions Code, any joint powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and any advisory committee to a county-sponsored health plan licensed pursuant to Chapter

2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members.
(e)  (1)  A local agency may use teleconferencing without complying with the requirements of paragraph (3) of subdivision (b) if the legislative body complies with the requirements of paragraph (2) of this subdivision in any of the following circumstances:
(A)  The legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing.
(B)  The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
(C)  The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B), that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
(2)  A legislative body that holds a meeting pursuant to this subdivision shall do all of the following:
(A)  The legislative body shall give notice of the meeting and post agendas as otherwise required by this chapter.
(B)  The legislative body shall allow members of the public to access the meeting and the agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3. 92 — 9 — Ch. 165
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In each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also give notice of the means by which members of the public may access the meeting and offer public comment. The agenda shall identify and include an opportunity for all persons to attend via a call-in option or an internet-based service option. This subparagraph shall not be construed to require the legislative body to provide a physical location from which the public may attend or comment.
(C)  The legislative body shall conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body of a local agency. (D)  In the event of a disruption which prevents the public agency from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments using the call-in option or internet-based service option, the body shall take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. Actions taken on agenda items during a disruption which prevents the public agency from broadcasting the meeting may be challenged pursuant to Section 54960.1.
(E)  The legislative body shall not require public comments to be submitted in advance of the meeting and must provide an opportunity for the public to address the legislative body and offer comment in real time.

This subparagraph shall not be construed to require the legislative body to provide a physical location from which the public may attend or comment. (F)  Notwithstanding Section 54953.3, an individual desiring to provide public comment through the use of an internet website, or other online platform, not under the control of the local legislative body, that requires registration to log in to a teleconference may be required to register as required by the third-party internet website or online platform to participate. (G)  (i)  A legislative body that provides a timed public comment period for each agenda item shall not close the public comment period for the agenda item, or the opportunity to register, pursuant to subparagraph (F), to provide public comment until that timed public comment period has elapsed.
(ii)  A legislative body that does not provide a timed public comment period, but takes public comment separately on each agenda item, shall allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to register pursuant to subparagraph (F), or otherwise be recognized for the purpose of providing public comment. (iii)  A legislative body that provides a timed general public comment period that does not correspond to a specific agenda item shall not close the public comment period or the opportunity to register, pursuant to subparagraph (F), until the timed general public comment period has elapsed. 92 Ch. 165 — 10 —
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(3)  If a state of emergency remains active, or state or local officials have imposed or recommended measures to promote social distancing, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), the legislative body shall, not later than 30 days after teleconferencing for the first time pursuant to subparagraph (A), (B), or (C) of paragraph (1), and every 30 days thereafter, make the following findings by majority vote:
(A)  The legislative body has reconsidered the circumstances of the state of emergency.
(B)  Any of the following circumstances exist:
(i)  The state of emergency continues to directly impact the ability of the members to meet safely in person.
(ii)  State or local officials continue to impose or recommend measures to promote social distancing.
(4)  For the purposes of this subdivision, “state of emergency” means a state of emergency proclaimed pursuant to Section 8625 of the California Emergency Services Act (Article 1 (commencing with Section 8550) of Chapter 7 of Division 1 of Title 2).
(f)  This section shall remain in effect only until January 1, 2024, and as of that date is repealed.

SEC. 3.1. Section 54953 of the Government Code is amended to read:
54953. (a)  All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency in person, except as otherwise provided in this chapter. Local agencies shall conduct meetings subject to this chapter consistent with applicable state and federal civil rights laws, including, but not limited to, any applicable language access and other nondiscrimination obligations.
(b)  (1)  Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all otherwise applicable requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding.
(2)  Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall.
(3)  If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency. Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the legislative body 92 — 11 — Ch. 165
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shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction, except as provided in subdivisions (d) and (e). The agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location.
(4)  For the purposes of this section, “teleconference” means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both.

Nothing in this section shall prohibit a local agency from providing the public with additional teleconference locations.
(c)  (1)  No legislative body shall take action by secret ballot, whether preliminary or final.
(2)  The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action.
(3)  Prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken. This paragraph shall not affect the public’s right under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1) to inspect or copy records created or received in the process of developing the recommendation.
(d)  (1)  Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that would establish a quorum are present within the boundaries of the territory over which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if any, that allows any person to call in to participate in the meeting and the number and access codes are identified in the notice and agenda of the meeting. (2)  Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdivision shall be subject to all other requirements of this section.
(3)  For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.38, and 14087.9605 of the Welfare and Institutions Code, any joint powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and any advisory committee to a county-sponsored health plan licensed pursuant to Chapter 92 Ch. 165 — 12 —
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2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members.
(e)  (1)  A local agency may use teleconferencing without complying with the requirements of paragraph (3) of subdivision (b) if the legislative body complies with the requirements of paragraph (2) of this subdivision in any of the following circumstances:
(A)  The legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing.
(B)  The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
(C)  The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B), that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
(2)  A legislative body that holds a meeting pursuant to this subdivision shall do all of the following:
(A)  The legislative body shall give notice of the meeting and post agendas as otherwise required by this chapter.
(B)  The legislative body shall allow members of the public to access the meeting and the agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3.

In each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also give notice of the means by which members of the public may access the meeting and offer public comment. The agenda shall identify and include an opportunity for all persons to attend via a call-in option or an internet-based service option. This subparagraph shall not be construed to require the legislative body to provide a physical location from which the public may attend or comment.
(C)  The legislative body shall conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body of a local agency. (D)  In the event of a disruption which prevents the public agency from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments using the call-in option or internet-based service option, the body shall take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. Actions taken on agenda items during a disruption which prevents the public agency from broadcasting the meeting may be challenged pursuant to Section 54960.1.
(E)  The legislative body shall not require public comments to be submitted in advance of the meeting and must provide an opportunity for 92 — 13 — Ch. 165
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the public to address the legislative body and offer comment in real time.

This subparagraph shall not be construed to require the legislative body to provide a physical location from which the public may attend or comment. (F)  Notwithstanding Section 54953.3, an individual desiring to provide public comment through the use of an internet website, or other online platform, not under the control of the local legislative body, that requires registration to log in to a teleconference may be required to register as required by the third-party internet website or online platform to participate. (G)  (i)  A legislative body that provides a timed public comment period for each agenda item shall not close the public comment period for the agenda item, or the opportunity to register, pursuant to subparagraph (F), to provide public comment until that timed public comment period has elapsed.
(ii)  A legislative body that does not provide a timed public comment period, but takes public comment separately on each agenda item, shall allow a reasonable amount of time per agenda item to allow public members the opportunity to provide public comment, including time for members of the public to register pursuant to subparagraph (F), or otherwise be recognized for the purpose of providing public comment. (iii)  A legislative body that provides a timed general public comment period that does not correspond to a specific agenda item shall not close the public comment period or the opportunity to register, pursuant to subparagraph (F), until the timed general public comment period has elapsed. (3)  If a state of emergency remains active, or state or local officials have imposed or recommended measures to promote social distancing, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), the legislative body shall, not later than 30 days after teleconferencing for the first time pursuant to subparagraph (A), (B), or (C) of paragraph (1), and every 30 days thereafter, make the following findings by majority vote:
(A)  The legislative body has reconsidered the circumstances of the state of emergency.
(B)  Any of the following circumstances exist:
(i)  The state of emergency continues to directly impact the ability of the members to meet safely in person.
(ii)  State or local officials continue to impose or recommend measures to promote social distancing.
(4)  For the purposes of this subdivision, “state of emergency” means a state of emergency proclaimed pursuant to Section 8625 of the California Emergency Services Act (Article 1 (commencing with Section 8550) of Chapter 7 of Division 1 of Title 2).
(f)  This section shall remain in effect only until January 1, 2024, and as of that date is repealed.

SEC. 4. Section 54953 is added to the Government Code, to read:
54953. (a)  All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting 92 Ch. 165 — 14 —
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of the legislative body of a local agency, except as otherwise provided in this chapter.
(b)  (1)  Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding.
(2)  Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall.
(3)  If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the legislative body of a local agency. Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction, except as provided in subdivision (d). The agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location.
(4)  For the purposes of this section, “teleconference” means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both.

Nothing in this section shall prohibit a local agency from providing the public with additional teleconference locations
(c)  (1)  No legislative body shall take action by secret ballot, whether preliminary or final.
(2)  The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action.
(3)  Prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken. This paragraph shall not affect the public’s right under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1) to inspect or copy records created or received in the process of developing the recommendation.
(d)  (1)  Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, 92 — 15 — Ch. 165
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members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that would establish a quorum are present within the boundaries of the territory over which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if any, that allows any person to call in to participate in the meeting and the number and access codes are identified in the notice and agenda of the meeting. (2)  Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdivision shall be subject to all other requirements of this section.
(3)  For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.38, and 14087.9605 of the Welfare and Institutions Code, any joint powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and any advisory committee to a county-sponsored health plan licensed pursuant to Chapter

2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members.
(e)  This section shall become operative January 1, 2024.

SEC. 4.1. Section 54953 is added to the Government Code, to read:
54953. (a)  All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, in person except as otherwise provided in this chapter. Local agencies shall conduct meetings subject to this chapter consistent with applicable state and federal civil rights laws, including, but not limited to, any applicable language access and other nondiscrimination obligations.
(b)  (1)  Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding.
(2)  Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall.
(3)  If the legislative body of a local agency elects to use teleconferencing, it shall post agendas at all teleconference locations and conduct teleconference meetings in a manner that protects the statutory and constitutional rights of the parties or the public appearing before the 92 Ch. 165 — 16 —
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legislative body of a local agency. Each teleconference location shall be identified in the notice and agenda of the meeting or proceeding, and each teleconference location shall be accessible to the public. During the teleconference, at least a quorum of the members of the legislative body shall participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction, except as provided in subdivision (d). The agenda shall provide an opportunity for members of the public to address the legislative body directly pursuant to Section 54954.3 at each teleconference location.
(4)  For the purposes of this section, “teleconference” means a meeting of a legislative body, the members of which are in different locations, connected by electronic means, through either audio or video, or both.

Nothing in this section shall prohibit a local agency from providing the public with additional teleconference locations.
(c)  (1)  No legislative body shall take action by secret ballot, whether preliminary or final.
(2)  The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action.
(3)  Prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken. This paragraph shall not affect the public’s right under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1) to inspect or copy records created or received in the process of developing the recommendation.
(d)  (1)  Notwithstanding the provisions relating to a quorum in paragraph (3) of subdivision (b), if a health authority conducts a teleconference meeting, members who are outside the jurisdiction of the authority may be counted toward the establishment of a quorum when participating in the teleconference if at least 50 percent of the number of members that would establish a quorum are present within the boundaries of the territory over which the authority exercises jurisdiction, and the health authority provides a teleconference number, and associated access codes, if any, that allows any person to call in to participate in the meeting and the number and access codes are identified in the notice and agenda of the meeting. (2)  Nothing in this subdivision shall be construed as discouraging health authority members from regularly meeting at a common physical site within the jurisdiction of the authority or from using teleconference locations within or near the jurisdiction of the authority. A teleconference meeting for which a quorum is established pursuant to this subdivision shall be subject to all other requirements of this section.
(3)  For purposes of this subdivision, a health authority means any entity created pursuant to Sections 14018.7, 14087.31, 14087.35, 14087.36, 14087.38, and 14087.9605 of the Welfare and Institutions Code, any joint 92 — 17 — Ch. 165
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powers authority created pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 for the purpose of contracting pursuant to Section 14087.3 of the Welfare and Institutions Code, and any advisory committee to a county-sponsored health plan licensed pursuant to Chapter

2.2 (commencing with Section 1340) of Division 2 of the Health and Safety Code if the advisory committee has 12 or more members.
(e)  This section shall become operative January 1, 2024.

SEC. 5. Sections 3.1 and 4.1 of this bill incorporate amendments to Section 54953 of the Government Code proposed by both this bill and Assembly Bill 339. Those sections of this bill shall only become operative if (1) both bills are enacted and become effective on or before January 1, 2022, but this bill becomes operative first, (2) each bill amends Section 54953 of the Government Code, and (3) this bill is enacted after Assembly Bill 339, in which case Section 54953 of the Government Code, as amended by Sections 3 and 4 of this bill, shall remain operative only until the operative date of Assembly Bill 339, at which time Sections 3.1 and 4.1 of this bill shall become operative.

SEC. 6. It is the intent of the Legislature in enacting this act to improve and enhance public access to state and local agency meetings during the COVID-19 pandemic and future applicable emergencies, by allowing broader access through teleconferencing options consistent with the Governor’s Executive Order No. N-29-20 dated March 17, 2020, permitting expanded use of teleconferencing during the COVID-19 pandemic.

SEC. 7. The Legislature finds and declares that Sections 3 and 4 of this act, which amend, repeal, and add Section 54953 of the Government Code, further, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following findings:

This act is necessary to ensure minimum standards for public participation and notice requirements allowing for greater public participation in teleconference meetings during applicable emergencies.

SEC. 8. (a)  The Legislature finds and declares that during the COVID-19 public health emergency, certain requirements of the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2 of the Government Code) were suspended by Executive Order N-29-20. Audio and video teleconference were widely used to conduct public meetings in lieu of physical location meetings, and public meetings conducted by teleconference during the COVID-19 public health emergency have been productive, have increased public participation by all members of the public regardless of their location in the state and ability to travel to physical meeting locations, have protected the health and safety of civil servants and the public, and have reduced travel costs incurred by members of state bodies and reduced work hours spent traveling to and from meetings.
92 Ch. 165 — 18 —
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(b)  The Legislature finds and declares that Section 1 of this act, which adds and repeals Section 89305.6 of the Education Code, Section 2 of this act, which adds and repeals Section 11133 of the Government Code, and Sections 3 and 4 of this act, which amend, repeal, and add Section 54953 of the Government Code, all increase and potentially limit the public’s right of access to the meetings of public bodies or the writings of public officials and agencies within the meaning of Section 3 of Article I of the California Constitution. Pursuant to that constitutional provision, the Legislature makes the following findings to demonstrate the interest protected by this limitation and the need for protecting that interest:
(1)  By removing the requirement that public meetings be conducted at a primary physical location with a quorum of members present, this act protects the health and safety of civil servants and the public and does not preference the experience of members of the public who might be able to attend a meeting in a physical location over members of the public who cannot travel or attend that meeting in a physical location. (2)  By removing the requirement for agendas to be placed at the location of each public official participating in a public meeting remotely, including from the member’s private home or hotel room, this act protects the personal, private information of public officials and their families while preserving the public’s right to access information concerning the conduct of the people’s business.

SEC. 9. This act is an urgency statute necessary for the immediate preservation of the public peace, health, or safety within the meaning of Article IV of the California Constitution and shall go into immediate effect.

The facts constituting the necessity are:

In order to ensure that state and local agencies can continue holding public meetings while providing essential services like water, power, and fire protection to their constituents during public health, wildfire, or other states of emergencies, it is necessary that this act take effect immediately.

O
92 — 19 — Ch. 165
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RESOLUTION CC 2022-____

A RESOLUTION OF THE CITY COUNCIL RE-RATIFYING THE

PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR
NEWSOM ON MARCH 4, 2020, AND WHEN APPLICABLE REAUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-
DAY PERIOD BEGINNING APRIL 1, 2022 THROUGH APRIL 30, 2022 PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL
NO. 361

THE CITY COUNCIL
City of Glendora, California
WHEREAS, the City Council of the City of Glendora (“City”) is committed to preserving and nurturing public access and participation in meetings of the Board of Directors; and WHEREAS, all meetings of the legislative bodies of City are open and public, as required by the Ralph M. Brown Act (Gov’t. Code § 54950 – 54963), so that any member of the public may attend, participate, and watch the District’s legislative bodies conduct their business; and WHEREAS, Government Code § 54953(e), makes provision for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code § 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code § 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code § 8558; and
WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme peril to the safety of persons and property within the jurisdictions that are within the City’s boundaries, caused by natural, technological or human-caused disasters; and WHEREAS, it is further required that state or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and WHEREAS, starting in March 2020, in response to the spread of COVID-19 in the State of California, the Governor Proclaimed a State of Emergency and issued a number of executive orders aimed at containing the COVID-19 virus; and
WHEREAS, the City Council previously adopted Resolution No. CC 2020-13 on March 24, 2021 ratifying the declaration of the existence of a local emergency within the City of Glendora in response to COVID-19 and finding that the requisite conditions exist for the legislative bodies of the City to conduct remote teleconference meetings without compliance with paragraph (3) of subdivision (b) of Section 54953; and
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Resolution CC 2022-___ Page 2 of 4
WHEREAS, as a condition of extending the use of the provisions found in section 54953(e), the City Council must reconsider the circumstances of the state of emergency that exists in the City, and City Council has done so; and
WHEREAS, emergency conditions persist in the City, specifically, a state of emergency has been proclaimed related to COVID-19, community transmission of COVID-19 in Los Angeles County has rapidly increased from Low to High due to the highly contagious Delta variant of COVID-19 which has emerged, Los Angeles County officials are imposing and recommending measures to promote social distancing, requires masking by all, regardless of vaccination status, in an effort to slow the continuously high trends in and level of transmission of COVID-19 throughout the State and Los Angeles County; and
WHEREAS, State and local officials continue to impose and/or recommend COVID-19 infection protocols that impact the quality of Brown Act meetings; and WHEREAS, Because of the rise in cases due to the various variants of COVID-19, the District is concerned about the health and safety of all individuals who intend to attend Brown Act public meetings.

WHEREAS, the City Council does hereby find and determine that that the presence of COVID-19 and the increase of cases due to the Delta variant and will continue to cause, conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City, and desires to affirm a local emergency exists and re-ratify the proclamation of state of emergency by the Governor of the State of California; and WHEREAS, as a consequence of the local emergency persisting, the City Council does hereby find and determine that the legislative bodies of the City shall continue to conduct their meetings without compliance Government Code § 54953(b)(3), as authorized by Government Code § 54953(e)(3) and that such legislative bodies shall continue to comply with the requirements to provide the public with access to the meetings as prescribed in Government Code § 54953(e)(2); and
WHEREAS, to ensure public access and participation Resolution No. CC 2021-02 was adopted on February 9, 2021 which updated rules for the conduct of public meetings, proceedings and business and incorporated verbiage relating to virtual meetings and participation providing that (1) Virtual participation will be available on other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation; (2) Meetings will be broadcasted live on Spectrum Cable TV Channel 3 and Verizon Channel 31, the City Website www.cityofglendora.org/citymeetings, YouTube at https://www.youtube.com/cityofglendoraca, and on the Media Center at https://www.cityofglendora.org/departments-services/television-andmedia; (3) City will provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. (Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.) WHEREAS, consistent with Assembly Bill No. 361 (“AB”), during the effectiveness of this Resolution, the Legislative Bodies and their staff will give notice of the manner by which members of the public may access the Legislative Bodies’ meetings and offer public comment; identify and include an opportunity for all persons to attend via a call-in option or an internetbased service option if conducting a meeting remotely; and allow members of the public to access Item #10. Page 27
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the meeting, and the agenda shall include an opportunity for members of the public to address the Legislative Body directly

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA DOES HEREBY FIND, DETERMINER AND ORDER A FOLLOWS:

Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

Section 2. Affirmation that Local Emergency Persists. The City Council hereby considers the existing conditions of the state of emergency in the City and proclaims that a local emergency persists throughout the City, and Consistent with the provisions of Government Code § 54953(e), the City Council finds and determines that (1) a state of emergency related to COVID19 is currently in effect; (2) local officials in Los Angeles County have imposed or recommended measures to promote social distancing in connection with COVID-19; and (3) due to the COVID19 emergency, meeting in person would present imminent risks to the health and safety of attendees. Based on such facts, findings and determinations, the Board authorizes staff to conduct remote teleconference meetings of the Board of Directors, including Committee meetings, under the provisions of Government Code § 54953(e).

Section 3. Re-ratification of Governor’s Proclamation of a State of Emergency. The City Council hereby ratifies the Governor of the State of California’s Proclamation of State of Emergency, effective as of its issuance date of March 4, 2020.

Section 4. Remote Teleconference Meetings. The Legislative Bodies of the City and staff are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution, including conducting all open and public meetings of the Legislative Bodies in accordance with the Brown Act and, specifically, AB 361 and Government Code § 54953(e), which provides for virtual meetings and hybrid meetings. In consultation with the Mayor for the City Council, or the chair of each commission as applicable, the City Manager shall have the discretion to determine whether a meeting of the City Council and/or any commission shall be remote or hybrid based on such factors including, but not limited to, current emergency conditions, trends and/or available resources to effectively provide services to the community and/or simultaneously respond to the emergency, in addition to technological capability, staffing availability, and number of anticipated attendees at planned meetings. It is the intent of this City Council that all City Council and commission meetings be conducted consistently to the extent practicable.

Section 5. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption and go into effective starting April 1, 2022 until the earlier of April 30, 2022, or such time as the City Council adopts a subsequent resolution in accordance with Government Code § 54953(e)(3) to extend the time during which the legislative bodies of the City may continue to teleconference without compliance with paragraph Government Code § (3) of subdivision (b) of section 54953(b)(3).

PASSED, APPROVED and ORDERED this 22nd day of March 2022.

City Council of Glendora, CA
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BY:

KAREN K. DAVIS
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the 22nd day of March 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
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STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MARCH 22, 2022
FROM: PUBLIC WORKS DISTRICT(S): 3
SUBJECT: AWARD CONTRACT FOR GLADSTONE RESERVOIR DEMOLITION AND PARKING LOT IMPROVEMENT PROJECT, PLAN #NO. 1242 IN THE AMOUNT OF $1,305,945.85 (STRATEGIC PLAN ITEM 46 - IMCIF)

RECOMMENDATION
That the City Council:

1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;

2. Award the contract for Gladstone Water Reservoir Demolition and Parking lot Improvement Project, Plan No.1242 to Wreck Age Demolition Inc. of Fontana, CA in the amount of $1,187,223.50 with a 10% contingency in the amount of $118,722.35 for a total amount of $1,305,945.85;

3. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount;

4. Approve a supplemental appropriation in the amount of $416,878.00 from Fund 530 (Water Capital Projects reserves); and

5. Authorize the City Manager to execute the Agreement, including making minor non-substantive changes.

EXECUTIVE SUMMARY
The bid opening for Gladstone Water Reservoir Demolition and Parking Lot Improvement Project, Plan No. 1242, was held on February 24, 2022. Twelve prime contractors purchased bid packages and two of them submitted bid proposals. Bids ranged from $1,187,223.50 to $1,666,021.00, with Wreckage Demolition Inc. of Fontana, CA determined to be the lowest responsive bidder in the amount of $1,187,223.50

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Under the Strategic Plan goal to Improve and Maintain the City’s Infrastructure and Facilities (IMCIF), Public Works has an ongoing program to improve the City’s Infrastructure.

In FY 2018-19, Demolition of Gladstone Reservoir and Booster Station was adopted as a CIP Project. At the January 23, 2018 City Council meeting, the City Council awarded the Professional Design Services to CSG Consultants for the demolition of the reservoir and booster station.

DISCUSSION
The Gladstone Reservoir was originally constructed in 1925. Gladstone Reservoir received water from Irwindale Wells and from a Suburban Water System connection. It provided operational and fire storage for small Zone 8 areas, but mainly served as a holding reservoir for Zone 1.

In 1992, the roof and columns of the reservoir were replaced, but the floor and walls exhibited cracks restricting reservoir use for storage purposes. Concurrently, the source wells at Irwindale had elevated Item #11. Page 1
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Staff Report Page 2 of 3
levels of nitrate and perchlorate, and water supplied by Suburban Water System had varied nitrate concentrations. The City’s 2017 Water Master Plan recommended demolition of the Reservoir. Since 1995, the reservoir has been out of service due to the high levels of nitrate and perchlorate in the supply source.

At this time, the City will not be replacing the Gladstone Water Reservoir, notwithstanding the current effort to re-evaluate the use of the Irwindale well and treatment facility. These site improvements will allow the City to replace the reservoir in the future, if needed.

The bid opening for Gladstone Water Reservoir Demolition and Parking Lot Improvement Project, Plan No. 1242, was held on February 24, 2022. Twelve prime contractors purchased bid packages and two of them submitted bid proposals. Bids ranged from $1,187,223.50 to $1,666,021.00, with Wreckage Demolition Inc. of Fontana, CA determined to be the lowest responsive bidder in the amount of $1,187,223.50
This project involves demolition and removal of the 1.5-million-gallon (MG) water reservoir including the existing booster station. It also includes disconnecting and removing all existing site piping, including electrical and interfering irrigation. Following the removal of the tank, the existing 26 stall parking lot will be repaved and expanded to include 21 additional parking stalls. The new parking lot will have landscape improvements, including drought tolerant plants and water efficient irrigation to the existing planting areas.

The reservoir site will allow for additional parking to accommodate various outdoor park activities. New electrical connections will provide power for events.

Staff is requesting that a 10% ($118,722.35) contingency be added to the construction contract if unforeseen conditions arise during construction. The budget for the project is $1,366,141 as described in the fiscal impact section.

Staff is requesting an appropriation from the Water Fund (530) for the Gladstone Reservoir Demolition and Parking Lot Improvement Project Plan No.1242 in the amount of $416,878.

Contractor Location Amount

1. Wreck Age Demolition Inc Fontana, CA $1,187,223.50

2. Gentry General Engineering, Inc. Rancho Cucamonga, CA $1,666,021.00

PROJECT LOCATION
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FISCAL IMPACT
Gladstone Reservoir and Booster Station Demolition was originally budgeted in FY 2018/19. The Fiscal Year 2021/22 Amended Budget includes appropriations in the amount of $949,263. The expected project cost is $1,366,141 requiring a supplemental appropriation in the amount $416,878. The Water Capital Fund (530) has sufficient available resources to support the request for supplemental appropriations.

Task Project Estimate Project Budget
Project Budget $949,263
Personnel $0
Design $23,120
Environmental $75
Construction $1,305,946
Inspection $0
Southern California Edison Services $12,000
Construction/Project Management $25,000
Total Project Estimate $1,366,141
Supplemental Appropriation ($416,878)

ENVIRONMENTAL DETERMINATION
This project is categorically exempt from the provisions of the California Environmental Quality Act pursuant to Section 15301(c). The Notice of Categorical Exemption is attached for City Council as Attachment A.

Prepared By Abel Paguio, Civil Engineering Assistant
Reviewed By Alison Sweet, Public Works Director
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Jeff Kugel, Community Development Director
ATTACHMENTS:

A. Notice of Exemption 1242
B. Bid Summary 1242
C. Plan Holder List 1242
D. Bid Extensions 1242
E. Bid Proposal 1242
F. Contract Agreement 1242
G. Presentation 1242
Item #11. Page 3
Meeting Date: 3/22/2022 / Packet Page #: 196
rvp7/3/97

CITY OF GLENDORA
116 East Foothill Boulevard, Glendora, California 91741

NOTICE OF EXEMPTION
Project Title: Gladstone Reservoir Demolition and Parking Lot Improvement Project, Plan No. 1242.

Project Location: Gladstone Park, South Side of Gladstone Avenue, between Bonnie Cove Avenue and Sunflower Avenue
Project Sponsor: City of Glendora Public Works Department Mailing Address: 116 East Foothill Boulevard, Glendora CA 91741 General Plan Land Use Designation: Open Space Residential Space.

Zoning Designation: E-7 (Single Family Estate)
Project Description: Project involves demolition of water reservoir, fill and grade to existing park level, improve existing and add additional parking spaces, planting and landscaping, construct new driveway approach for utility maintenance truck and mobile stage.

Surrounding Land Uses and Setting: Surrounding land uses include various residential zones.

The Community Development Director recommends the following exempt status / findings:

Ministerial (Sec. 15073)
Declared Emergency (Sec. 15071(a))
Emergency Project (Sec. 15071(b) and (c))
Categorical Exemption
Type: Class 1 and ll-Existing Facilities and Accessory Existing Facilities Section: 15301(c) and 15311
Statutory Exemption. Code Number:

Reasons why project is exempt: The project involves the removal of existing water infrastructure with no expansion of service; as well as construction of new parking lot areas for an existing public park and its related facilities.

Date:

Jeff Kugel, Community Development Director
The above recommended exempt status and findings were adopted by the following body:

City of Glendora City Council on March 22, 2022
Date:

Abel Paguio, Civil Engineer Assistant (626) 852-4828
Item #11. Page 4
Meeting Date: 3/22/2022 / Packet Page #: 197

PROJECT LOCATION MAP
Item #11. Page 5
Meeting Date: 3/22/2022 / Packet Page #: 198

GLADSTONE WATER RESERVOIR DEMOLITION AND

PARKING LOT IMPROVEMENT PROJECT
PLAN NO. 1242
BID OPENING: February 24, 2022

SUMMARY OF BID

CONTRACTOR NAME BID AMOUNT

1. Wreck Age Demolition, Inc. $ 1,187,223.50

2. Gentry General Engineering, Inc. $ 1,666,021.00
Item #11. Page 6
Meeting Date: 3/22/2022 / Packet Page #: 199
3/1/22, 7:14 AM
1/3
Closing Date: Thu, 02/24/2022 10:00 AM PST
Posting Type: Construction Project
Owner Name: City of Glendora
Solicitor Name: Glendora CA, City of
Contact: Abel Paguio
Phone: 16268524828
Email: [email protected]
Company Address Contact Email Address Phone Fax Business Certification
Business
Designation
Entry Date
Document
Type
Commen
All American
Asphalt
400 E 6th St,
Corona, CA92879
Ed
Carlson
[email protected] 951-736-7600 951-739- 4671 Prime Bidder 02/02/2022 eBidDoc
Dodge Data &
Analytics Next
Member Numbe
2860 S State
Hwy 161,
Grand
Prairie, TX75052
Adam
Bouman
[email protected] 513.666.3354 800-768-
5594 Plan Room 02/04/2022 eBidDoc
PALP Inc., dba
Excel Paving
Company
2230 Lemon
Avenue,
Long Beach,
CA-90806
Crissa
Phillips
[email protected] 5625995841 562-591-
7485 Prime Bidder 02/09/2022 eBidDoc
ConstructConnect
3825
Edwards Rd,
Cincinnati,
OH-45209
Eric Mills [email protected] 800-364-2059 866-570- 8187 Plan Room 02/09/2022 eBidDoc
C.S. Legacy
Construction, Inc
5781
Schaefer
Ave, Chino,
CA-91710
Richard
Gonzales
[email protected] 9095902626 909-590-
4117 VOSB,WOSB Prime Bidder 02/10/2022 eBidDoc
Big Ben
Engineering
4790 Irvine
Blvd, Irvine,
CA-92620
Sep Sharifi [email protected] 949-400-1800 SBE Prime Bidder 02/14/2022 eBidDoc Plan Holder Report as of 03/01/2022 09:12 AM CST
Gladstone Reservoir Demolition and Parking Lot Improvement Project Quest eBidDoc™ Number: 7889746
Item #11. Page 7
Meeting Date: 3/22/2022 / Packet Page #: 200
3/1/22, 7:14 AM
2/3
Company Address Contact Email Address Phone Fax Business Certification
Business
Designation
Entry Date
Document
Type
Commen
Wreck Age
Demolition Inc
8535
Sultana Ave.

Building "B",
Fontana, CA92335
Ismael E
Rodriguez
[email protected] 9093936937 9093936945 Prime Bidder 02/16/2022 eBidDoc Los Angeles
Engineering, Inc.
633 N.

Barranca
Ave, Covina,
CA-91723
Joseph
Haygood
[email protected] 626-454-5222 626-454-
5226 Prime Bidder 02/17/2022 eBidDoc
Onyx Paving
Company, Inc.
2890 E. La
Cresta Ave,
Anaheim,
CA-92806
Corey
Kirschner
[email protected] 714-632-6699 714-632-
1883 Prime Bidder 02/18/2022 eBidDoc

DOJA INC
5050

MISSION
BLVD,

ONTARIO,
CA-91762
CHUCK
ELHAGE [email protected] 909/628-1999 909/628-1928 SBE Prime Bidder 02/21/2022 eBidDoc G.M. Sager
Construction Co.

Inc
1380 S East
End Ave,
Pomona, CA91766
Michael
Sager
[email protected] 909-620-9987 Prime Bidder 02/21/2022 eBidDoc Quest
Construction Data
Network
PO Box 517,
Shakopee, MN-55379
QuestCDN
Support
[email protected] 952-233-1632 Other 02/21/2022 eBidDoc Integrated
Demolition and
Remediation Inc.
4938 E. La
Palma Ave.,
Anaheim,
CA-92807
Pooja
Shah
[email protected] 17143403333 MBE,SBE,DBE Prime Bidder 02/21/2022 eBidDoc Leonida Builders
Inc.
15821 Live
Oak Springs
Canyon Rd,
Santa
Clarita, CA91387
Panagiotis
Leonida
[email protected] 951-532-7717 951-566-
4022 Prime Bidder 02/21/2022 eBidDoc
Gentry General
Engineering, Inc.
9277
Archibald
Ave, Rancho
Cucamonga,
CA-91730
Brenton
Gentry
[email protected] 909-330-1128 Prime Bidder 02/21/2022 eBidDoc Item #11. Page 8
Meeting Date: 3/22/2022 / Packet Page #: 201
3/1/22, 7:14 AM
3/3
Company Address Contact Email Address Phone Fax Business Certification
Business
Designation
Entry Date
Document
Type
Commen
PCI
975 W. 1st
Street,
Azusa, CA91702
William
Jacob
[email protected] 562-218-0504 562-218-
0634 SBE Subcontractor 02/23/2022 eBidDoc
California
Professional
Engine
19062 San
Jose Ave, La
Puente, CA91748
Van
Nguyen
[email protected] 6268101338 626-810-
1322 DBE,MBE,SBE Subcontractor 02/24/2022 eBidDoc
Item #11. Page 9
Meeting Date: 3/22/2022 / Packet Page #: 202
Gladstone Reservoir Demolition and Parking Lot Improvement Project (#7889746) Owner: City of Glendora
02/24/2022 10:00 AM PST
Item Description Unit QuantityUnit Price Extension Unit Price Extension 1 Mobilization, Demobilization & Safety Meeting LS 1 $55,000.00 $55,000.00 $44,000.00 $44,000.00 2 Site Demolition LS 1 $136,068.00 $136,068.00 $51,100.00 $51,100.00 3 Reservoir Demolition LS 1 $268,520.00 $268,520.00 $408,000.00 $408,000.00 4 Earthwork and Grading LS 1 $153,530.00 $153,530.00 $48,000.00 $48,000.00 5 Asphalt Concrete Ton 521 $120.00 $62,520.00 $220.00 $114,620.00 6 Class II Aggregate Base Ton 112 $95.00 $10,640.00 $77.00 $8,624.00 7 4" High Concrete Curb with 12" Block-outs Ln Ft 267 $55.00 $14,685.00 $48.00 $12,816.00 8 6" High Concrete Curb Ln Ft 351 $50.00 $17,550.00 $35.00 $12,285.00 9 Chain Link Fence And Gate LS 1 $8,500.00 $8,500.00 $29,000.00 $29,000.00 10 Import Fill (Final Pay Quantity) Cu Yd 4680 $10.00 $46,800.00 $103.00 $482,040.00 11 Wheel Stops Ea 2 $75.00 $150.00 $190.00 $380.00
12 Signing and Striping LS 1 $10,500.00 $10,500.00 $3,400.00 $3,400.00 13 Concrete Curb And Gutter Ln Ft 10 $115.00 $1,150.00 $137.00 $1,370.00 14 Concrete Sidewalk Sq Ft 975 $13.00 $12,675.00 $10.00 $9,750.00 15 Concrete Flatwork Adjacent to Basketball Court Sq Ft 1290 $13.00 $16,770.00 $10.00 $12,900.00 16 Curb Ramps Ea 4 $3,500.00 $14,000.00 $5,900.00 $23,600.00 17 Concrete Driveway Per City Std.1.16 Sq Ft 880 $18.50 $16,280.00 $25.00 $22,000.00 18 Concrete Driveway Per City Std.1.14 Sq Ft 303 $18.50 $5,605.50 $21.00 $6,363.00 19 Removable Bollards Ea 10 $1,600.00 $16,000.00 $2,700.00 $27,000.00 20 0"-6" Curb Transitions Ea 4
$600.00 $2,400.00 $500.00 $2,000.00
21 Electric Service LS 1 $56,000.00 $56,000.00 $66,000.00 $66,000.00 22 Landscape-Turf(including submittal drawings-see
specifications)
see specifications)
Sq Ft 14800
$4.75 $70,300.00 $3.50 $51,800.00
23 Landscape-Planting (Including submittal drawingsee specifications) Sq Ft 4020 $13.00 $52,260.00 $14.00 $56,280.00 24 Decomposed Granite Path Sq Ft 1150 $8.00 $9,200.00 $15.50 $17,825.00 25 Mulch Cu Yd 92 $110.00 $10,120.00 $129.00 $11,868.00 26 Irrigation (Including submittal drawings-see
specifications) LS 1
$110,000.00 $110,000.00 $133,000.00 $133,000.00
27 Lead Paint Remediation Allowance 1 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $1,187,223.50 $1,666,021.00
Wreck Age Demolition Inc Gentry General Engineering, Inc.

Total
Item #11. Page 10
Meeting Date: 3/22/2022 / Packet Page #: 203

BID PROPOSAL
WORK IDENTIFICATION: Gladstone Reservoir Demolition and Parkinq Lot lmprovement Proiect.

Plan No. 1242
NAME OF BtDDER. Wreck Age Demolition Inc
CA. CONTRACTOR'S LTCENSE: 890096 A, C-21, C-12, ASB, HAZ 01-31-2023 No.

I 00000461 0
Class Termination Date
PWC REGISTRATION (DI R): 06-30-2022
V IdDD Expiration Date
Proposal
(a) Bidder has examined copies of all the Contract Documents, including without limitation the Agreement wherein each of the other Contract Documents is identified, and accepts all the terms and conditions thereof. (Ol Bidder proposes,and agrees, if this bid is accepted, to enter into an agreement with City in the form included in the Contract Documents to complete all work as specified in the Agreement for the contract price and within the contract time indicated in this bid and in accordance with the Contract Documents (c) This bid will remain open and not be withdrawn for the period specified in the Instructions to Bidders. lf awarded the bid, bidder will sign the Agreement and submit the bonds, certificates and other documents required by the Contract Documents within fifteen (15) days after the date of the award of the contract bv the City Council.
(d) Bidder has examined the site and locality where the work is to be performed and the legal requirements and conditions affecting the cost, progress and performance of the work in strict accordance with the Contract Documents.
(e) Bidder has included page 5 of 10 of the General Conditions initialed by the contractor at paragraph 4.03 Liquidated Damages.

Bid
Bidder agrees to construct and complete, ready for use, all work as required and made necessary by the Contract Documents for the sum of
dollars ($
lf the Contract Documents include a Unit Price List, Bidder acknowledges that the total bid sum shown in this paragraph 2 and the estimated quantities and amounts shown on the Unit Price List are for purposes of comparison of bids only. Bidder also acknowledges that the City does not expressly or by implication agree that the actual amount of work shall correspond therewith but reserves the right to increase or decrease the amount of any class or portion of the work as may be deemed necessary or expedient by the Engineer and that final payment shall be made at the unit prices bid, upon the basis of actual finally determined by the City Engineer.
quantities as the same may be
Bidder acknowledges that the total bid sum shown in this para 2, and all sums shown on anv Unit Price List attached hereto, includes (i) all labor, materials, tools, t and services and all taxes, insurance, other general expenses, overhead and profit and (ii) all tr and fill, resurfacing of every character, grubbing and clearing and ring, backfilling, grading, excavation
of all obstructions necessarv for the
doing of the work, the preservation of existing structures, shrubs, and where required, and the shoring, bridging and bracing required and incident to the doing of the work, with all fittings and joints, of every character, connected in place, area clean-up, traffic protection, and the in the doing of the work.
and severances reouired
Revised 1 0/201 9
BID PROPOSAL (Part 1)

SECTION III
No

1. 2.

Page 1 ends
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