SPECIAL NOTICE
IMPORTANT PUBLIC HEALTH AND SAFETY MESSAGE REGARDING
PARTICIPATION AT CITY COUNCIL MEETINGS
CHANGES AND ADDITIONAL OPPORTUNITIES RELATING TO PUBLIC MEETINGS As emergency conditions persist in the City, specifically, a state of emergency remains in effect related to COVID-19, community transmission of COVID-19 in Los Angeles County has rapidly increased from Low to High due to the highly contagious Delta variant of COVID-19 which has emerged, Los Angeles County officials are imposing and recommending measures to promote social distancing, requires masking by all, regardless of vaccination status, in an effort to slow the continuously high trends in and level of transmission of COVID-19 throughout the State and Los Angeles County. The City Council determine that that the presence of COVID-19 and the increase of cases due to the Delta variant and will continue to cause, conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City, and has affirmed a local emergency exists and re-ratified the proclamation of state of emergency by the Governor of the State of California. In compliance with AB 361, Brown Act public meetings will continue to be conducted utilizing Zoom Video Communications. To participate in the meeting from the comfort of your own home or office download Zoom on any phone or computer device and enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. The teleconferenced meeting allows the City to continue to conduct essential business and comply with Public Health Administration recommendations to protect the public and City employees, practice social distancing and limit exposure.
Want to watch?
All our City Council meetings can be watched live through Internet Streaming at www.cityofglendora.org, through Spectrum cable television Channel 3 and Verizon Channel 31.
How do I participate?
You may give public comment at the commencement of the meeting when the presiding officer calls for public comment.
Speakers are limited to three (3) minutes, speaking once, on both on- and off-agenda items. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. To ensure that the public will be able to participate, the city is providing three methods in which the public can submit their comments:
OPTION 1: LIVE COMMENTS
Public is invited to participate via Zoom Video Communications, enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. If you wish to address the governing board on any matter posted on the agenda or within subject matter jurisdiction should utilize one of the following protocols:
Utilizing “Raise Your Hand” Feature Utilizing “Chat” Feature Step 1. Virtually “raise your hand” using zoom, Step 1. Utilizing Chat function (Send a message to City Clerk and let them know which item(s) you wish to comment on (aka: Public Comment, Item #1 or #2)), Step 2. Wait to be called on by the City Clerk, Step 2. Wait to be called on by the City Clerk, Step 3. Unmute your audio, Step 3. Unmute your audio,
Step 4. Verbalize your comments (less than 3 minutes) Step 4. Verbalize your comments (less than 3 minutes) OPTION 2: E-MAIL
Public Comments can be submitted via email to [email protected] with the subject “Public Comment – Insert Governing Body and Meeting Date”. Public Comments received will be added to the associated Agenda Packet before 5:00 p.m. each day leading up to meeting (weekends and holidays excluded). Emails received in real time and prior to the commencement of Public Comment Period or Public Hearing and not already incorporated in the agenda will be read out loud (up to 3 minutes).
OPTION 3: MAIL
Public comments may be mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment. The City Clerk will read public comments received out loud (up to 3 minutes) into the public record if received before 5 p.m. on the date of the meeting. Otherwise, public comments will be considered late correspondence and incorporated into the meeting minute record.
The City of Glendora thanks you in advance for your cooperation and support as we work to provide city services in new and creative ways. If you have any questions, feel free to contact the City Clerk’s Department at (626) 914-8210.
Your health and safety is our top priority.
For more information on virtual meetings in compliance with the Ralph M. Brown Act visit the City website at www.cityofglendora.org/COVID19.
REVISED MARCH 21, 2022
CLOSED SESSION ITEMS REMOVED AND WILL NOT BE DISCUSSED
GENERAL BUSINESS SESSION WILL BEGIN AT 7 P.M.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MARCH 22, 2022
VIA ZOOM VIDEO COMMUNICATIONS, MEETING ID# CITYOFGLENDORA.ORG/ZOOM OR HTTPS://ZOOM.US/J/9329247224
MAYOR/CHAIR
Karen K. Davis
MAYOR PRO TEM/VICE-CHAIR
Gary Boyer, District 3
COUNCIL/COMMISSIONERS
Michael Allawos
David Fredendall, District 2
Mendell Thompson, District 5
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31.
City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at
cityofglendora.org/citymeetings.
REVISED MARCH 21, 2022
CLOSED SESSION ITEMS REMOVED AND WILL NOT BE DISCUSSED
GENERAL BUSINESS SESSION WILL BEGIN AT 7 P.M.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MARCH 22, 2022
VIA ZOOM VIDEO COMMUNICATIONS
MEETING ID# CITYOFGLENDORA.ORG/ZOOM OR HTTPS://ZOOM.US/J/9329247224 6:00 PM CLOSED SESSION – CANCELLED AS OF MARCH 21, 2022 7:00 PM GENERAL BUSINESS SESSION
TO THE MEMBERS OF THE CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY OF THE CITY OF GLENDORA AND TO THE CITY CLERK:
NOTICE IS HEREBY GIVEN that the City Council, Successor Agency and Housing Authority will conduct a meeting at 6:00 PM on Tuesday, March 22, 2022, in via Zoom Video Communications, meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224.
NOTICE IS FURTHER GIVEN that Closed Session business will commence at 6:00 p.m., when scheduled, and General Business Session will commence at 7:00 p.m.
The purpose of said meeting is as follows:
CALL TO ORDER
ROLL CALL
CLOSED SESSION PORTION OF THE MEETING THAT COMMENCES AT 6 P.M. WAS
CANCELLED AND LISTED CLOSED SESSION ITEMS WILL NOT BE DISCUSSED GENERAL BUSINESS SESSION WILL BEGIN AT 7 P.M.
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
A closed session will be held, pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Richard Bernal vs. City of Glendora; United States District Court for the Central District of California, Case No. 2:21-cv-02459.
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
STUDENT REPORTS
Student Reports are presented by representatives from of Charter Oak, Glendora, St Lucy’s Priory and Whitcombe High Schools. Presentations are made the fourth Tuesday of each month from September to April.
2. High School Student Representative Report
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both onand off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
3. Public Comments
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
4. San Gabriel Valley Regional Housing Trust Updates and Accomplishments Presentation
PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.
PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
5. Consideration of Activity Proposed for the Annual Action Plan FY 2022-2023 for the Community Development Block Grant (CDBG) Program
CITY RECOMMENDATION: Open and Conduct the Public Hearing, accept evidence and testimony presented, close the hearing and in the absence of evidence and testimony to the contrary, consider the following: 1. Accept the activity and projects to be included in the CDBG One-Year Action Plan for FY 2022-2023; and 2. Commence the required 30-day public comment period.
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
6. Affirm minutes from March 8, 2022 City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Regular Meeting, and March 14, 2022 City Council and Housing Authority Special Meeting.
CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm the minutes as presented.
7. Rain Bird 4G Upgrade for Central Control Irrigation System in the amount of $30,265 (Strategic Plan Items 49-IMCIF)
CITY RECOMMENDATION: 1. Approve the purchase of 4G IQ cellular cartridge upgrade for City irrigation controllers in the amount of $30,265.
MEMBER AGENDA ITEMS
8. Policy Development for Council Proclamations and Similar Recognitions (Requested by Allawos and Davis) (Strategic Plan 41 - EMO)
CITY RECOMMENDATION: 1. Review, discuss, and provide direction to staff on the development of an administrative policy for proclamations and other City Council Recognitions.
UNFINISHED BUSINESS
9. Policy changes required due to change of City of Glendora City Council Election Date from March 2022 to November 2022 relating to City Council Policies regulating the reorganization of City Council and selection of Mayor and Mayor Pro Tem (Strategic Plan Item 26 - EMO) CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION
OF THE CITY COUNCIL AMENDING CITY COUNCIL POLICY RELATING TO THE
CITY COUNCIL REORGANIZATION AND SELECTION OF MAYOR AND MAYOR PRO TEM AND RESCIND RESOLUTION CC 2019-03.”
10. Conduct a Discussion on City of Glendora Teleconferenced Public Meetings and Returning to in-person meetings
CITY RECOMMENDATION: 1. Conduct discussion and provide direction to staff; or 2.
Receive and file report and take no action at this time; or 3. Adopt the proposed Resolution and direct staff to return to in-person City Council meetings beginning April 1, 2022.
NEW BUSINESS
11. Award Contract for Gladstone Reservoir Demolition and Parking Lot Improvement Project, Plan No. 1242 in the amount of $1,305,945.85 (Strategic Plan Item 46 - IMCIF) CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;
2. Award the contract for Gladstone Water Reservoir Demolition and Parking lot Improvement Project, Plan No.1242 to Wreck Age Demolition Inc. of Fontana, CA in the amount of $1,187,223.50 with a 10% contingency in the amount of $118,722.35 for a total amount of $1,305,945.85; 3. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; 4. Approve a supplemental appropriation in the amount of $416,878.00 from Fund 530 (Water Capital Projects reserves); and 5. Authorize the City Manager to execute the Agreement, including making minor nonsubstantive changes.
12. Approval of Business Improvement District FY 2022-2023 Annual Report and Consideration of a Resolution Announcing Intentions to Levy and Collect Assessments for Fiscal Year 2022- 2023 for the Glendora Village Business Improvement District CITY RECOMMENDATION: 1. Approve the FY 2022-2023 Business Improvement District Annual Report; and 2. Adopt a City Council Resolution entitled, “A Resolution of the City Council announcing intentions to levy and collect assessments for the Fiscal Year 2022-2023 for the Glendora Village Business Improvement District as permitted by the Parking and Business Improvement Area Law of 1989 (California Streets and Highways code section 36500 et seq.).”
13. Glendora People Movement Project Prioritization and Award of Contract Services Agreement to Alta Planning + Design, Inc. for $463,130.00 for Glendora Urban Trail Phase 2 & 3, Plan No. 1313
CITY RECOMMENDATION: 1. Direct staff to prioritize the design and construction of Scenario 1 as presented in the staff report for the first phase of the Glendora People Movement Project; 2. Amend the Capital Improvement Program to combine the Glendora Urban Trail and First/Last Mile Projects into the People Movement Project; and 3. Authorize the City Manager to execute the Professional Services Agreement with Alta Planning + Design, Inc. for design and right-of-way services for Glendora Urban Trail Phase 2 & 3, Plan No. 1313 in the amount of $463,130.00.
14. Glendora Outdoor Dining (Strategic Plan Item 4 - ISED) CITY RECOMMENDATION: 1. Provide input and comment on proposed update and revision of the Glendora Village outdoor dining program.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing special notice and agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Certification Dated: March 17, 2022
Re-Posted: March 21, 2022
Kathleen R. Sessman, MMC
City Clerk/Communications Director
NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of public meetings, proceedings, and business in the City of Glendora on February 9, 2021 (Resolution CC 2021-02) and go into effect on April 1, 2021.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings. For more information, please contact the City Clerk’s office at (626) 914-8210.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Agendas are available at the following locations:
• City Clerk's Office • Glendora Public Library Government Kiosk and Bulletin Board • Crowther Teen and Family Center Bulletin Board • City's web page at cityofglendora.org/citymeetings
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting by submitting to the City Clerk a Speakers Request form and stating the topic to be addressed. Speakers Request forms shall be available at the Council Chambers throughout the council meeting.
Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In the absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn City Council meetings at 10:30 p.m. or as soon thereafter as is reasonably practicable. This means that under normal circumstance, the City Council will complete action on whatever agenda item is being discussed/debated at 10:30 p.m. after which the Presiding Officer shall adjourn the regularly scheduled meeting to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continue.
STAFF REPORTS
As a general rule, staff reports, or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72 hours prior to the scheduled City Council meeting for public inspection at Glendora City Hall, via public kiosks located in the City Clerk’s office and at the Glendora Public Library during regular business hours, and on the City’s website at cityofglendora.org/citymeetings. In addition, meetings can be viewed live at the time posted on the agenda and related staff reports can be opened and viewed simultaneously along with the streaming of the meeting at cityofglendora.org/citymeetings.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda after the posting of the agenda will be available for public review in the City Clerk''s Office, 116 E. Foothill Boulevard, Glendora, California, during normal business hours. In addition, such writings or documents will be made available for public review at the respective public meeting and via the City’s website at cityofglendora.org/citymeetings.
SUBMITTAL OF INFORMATION BY MEMBERS OF THE PUBLIC FOR DISSEMINATION MEETINGS Any member of the public who desires to submit documentation in hard copy form may do so prior to the meeting by emailing their comments and/or information to [email protected]. This information will be disseminated.
CITY SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
It is the intention of the City of Glendora to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Irvine will attempt to accommodate you in every reasonable manner. Please contact the City Clerk's Office at (626) 914-8210 no later than 72 hours prior to the meeting. (28 CFR 34.102.104 ADA TITLE II).
Assisted listening devices are available at the meeting for individuals with hearing impairments. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35. 104 ADA Title II) For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at [email protected].