In response to Emergency Declaration issued in 2020 by Governor Newsom brought on by the COVID-19 pandemic, the City began conducting its public meetings utilizing Zoom Video Communications. The teleconferenced meeting allowed the City to continue to conduct essential business and comply with Public Health Administration recommendations to protect the public and City employees, practice social distancing and limit exposure.
CALL TO ORDER
Mayor/Chair Davis called the REGULAR JOINT MEETING of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 7:00 p.m. via Zoom Video Communications, meeting ID# cityofglendora.org/zoom.
ROLL CALL
Council Members/Commissioners present: Michael Allawos, David Fredendall, Mendell Thompson, Mayor Pro Tem Gary Boyer, Mayor
Karen Davis
Council Members/Commissioners absent: None
Staff present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant
City Manager Moises Lopez, Administrative
Services Director/City Treasurer Marie Ricci,
Public Works Director Alison Sweet, City
Clerk/Communications Director Kathleen
Sessman, Assistant Public Works Director Chisom
Obegolu, Economic Development and Housing
Manager Valerie Velasquez, Transportation
Manager Steven Mateer, Management Analyst
Vanessa Mikhail, Administrative Assistant Lorena
Cordova, Digital Media Specialist Craig Gill,
Senior Digital Media Specialist Greg Morton,
Deputy City Clerk/Records Manager Elvia Harvey
CLOSED SESSION
Closed Session Item #1 was removed from the agenda and was not discussed, general business session began at 7:00 p.m.
City of Glendora Minutes
City Council, Successor Agency
and Housing Authority
Tuesday, March 22, 2022
via Zoom Video Communications,
meeting ID#
cityofglendora.org/zoom or
https://zoom.us/j/9329247224
Regular Meeting Tuesday, March 22, 2022 Page 2 of 8
City Council, Successor Agency and Housing Authority
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
A closed session will be held, pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Richard Bernal vs. City of Glendora; United States District Court for the Central District of California, Case No. 2:21-cv-02459.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was led by Edie Young of the First Church of Christ Scientist.
The Pledge of Allegiance was led by Mayor Pro Tem/Vice-Chair Boyer.
STUDENT REPORTS
2. High School Student Representative Report
Student reports were conducted by Glendora High School Student Representative Nadia Bashier, and St. Lucy Priory High School Student Representative Olivia Rizk.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests to reorder or add to the agenda.
PUBLIC COMMENT
3. Public Comments
Mayor/Chair Davis OPENED the Public Comment period and inquired if any requests had been received to provide public comment. Deputy City Clerk/Records Manager Harvey announced that no written correspondence and/or requests to provide comment were received, therefore, Mayor/Chair Davis CLOSED the Public Comment period.
MEMBER STATEMENTS/REPORTS
Council Members/Commissioners Thompson provided an updated on the Goldline project.
Council Members/Commissioners Allawos reported on the Council of Governments Legislative Committee meeting, and recognized Tri-Community Adult School for serving the community.
Council Members/Commissioners Fredendall commented on a recent press release from the Glendora Police Department regarding distracted driving.
Mayor Pro Tem/Vice-Chair Boyer provided an update on Foothill Transit and congratulated Council Members/Commissioners Thompson’s grandson on his grand slam during a recent Little League.
Regular Meeting Tuesday, March 22, 2022 Page 3 of 8
City Council, Successor Agency and Housing Authority
Mayor/Chair Davis requested to close tonight's City Council meeting in memory of Glendora resident Stan West.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
There were no statements given.
SPECIAL ITEMS
4. San Gabriel Valley Regional Housing Trust Updates and Accomplishments Presentation Report and PowerPoint was presented by Executive Director San Gabriel Valley Council of Governments (SGVCOG) Marisa Creter.
PUBLIC HEARINGS
5. Consideration of Activity Proposed for the Annual Action Plan FY 2022-2023 for the Community Development Block Grant (CDBG) Program
Mayor Davis read the title into the record and OPENED the Public Hearing.
Staff report and PowerPoint was presented by Economic Development and Housing Manager Velasquez.
Mayor Davis invited public testimony and inquired if any requests had been received to provide testimony. Deputy City Clerk/Records Manager announced that there were no written communications and/or requests received to provide public testimony.
City Council discussion included support of the proposed Action Plan; clarification that projects listed on the plan are ongoing with various start and end dates; what the 20% administrative fee was used for; and location of the Housing Rights resources and the funds they receive.
There were no additional questions or comments; therefore, Mayor Davis CLOSED the Public Hearing.
A motion was made by Michael Allawos, seconded by Mendell Thompson to 1. Accept the activity and projects to be included in the CDBG One-Year Action Plan for FY 2022-2023; and
2. Commence the required 30-day public comment period.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis; NOES:
(None); ABSENT: (None); ABSTAIN: (None).
CONSENT CALENDAR
A motion was made by Michael Allawos, seconded by David J. Fredendall to approve Consent Calendar Items #6 through #7 as presented.
Regular Meeting Tuesday, March 22, 2022 Page 4 of 8
City Council, Successor Agency and Housing Authority
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis; NOES:
(None); ABSENT: (None); ABSTAIN: (None).
6. Affirm minutes from March 8, 2022 City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Regular Meeting, and March 14, 2022 City Council and Housing Authority Special Meeting.
The City Council, Successor Agency for the former Community Redevelopment Agency and Housing Authority affirmed the minutes as presented.
7. Rain Bird 4G Upgrade for Central Control Irrigation System in the amount of $30,265 (Strategic Plan Items 49-IMCIF)
The City Council approved the purchase of 4G IQ cellular cartridge upgrade for City irrigation controllers in the amount of $30,265.
MEMBER AGENDA ITEMS
8. Policy Development for Council Proclamations and Similar Recognitions (Requested by Allawos and Davis) (Strategic Plan 41 - EMO)
RECOMMENDATION: 1. Review, discuss, and provide direction to staff on the development of an administrative policy for proclamations and other City Council Recognitions.
Staff report and PowerPoint was presented by City Manager Raymond.
City Council discussion included clarification on the proclamation process, and the pros and cons of the proposed proclamation policy.
A motion was made by Michael Allawos, seconded by Mendell Thompson to adopt City Council Resolution CC 2022-10 entitled, “A RESOLUTION OF THE CITY COUNCIL ADOPTING A CITY COUNCIL PROCLAMATION POLICY”.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis; NOES:
(None); ABSENT: (None); ABSTAIN: (None).
UNFINISHED BUSINESS
9. Policy changes required due to change of City of Glendora City Council Election Date from March 2022 to November 2022 relating to City Council Policies regulating the reorganization of City Council and selection of Mayor and Mayor Pro Tem (Strategic Plan Item 26 - EMO)
RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION Regular Meeting Tuesday, March 22, 2022 Page 5 of 8
City Council, Successor Agency and Housing Authority
OF THE CITY COUNCIL AMENDING CITY COUNCIL POLICY RELATING TO
THE CITY COUNCIL REORGANIZATION AND SELECTION OF MAYOR AND MAYOR PRO TEM AND RESCIND RESOLUTION CC 2019-03."
Staff report was presented by City Clerk/Communications Director Sessman.
City Council discussion included clarification of reorganization of council during election years and non-election years; and a request was received from Mayor Pro Tem Boyer to amend the proposed policy and resolution to set the City Council reorganization during non-election years, to occur at the first regularly scheduled meeting in the month of December instead of the November, there were no objections.
A motion was made by Gary Boyer, seconded by Mendell Thompson to 1. Adopt a City Council Resolution CC 2022-11 entitled, “A RESOLUTION OF THE CITY COUNCIL AMENDING
CITY COUNCIL POLICY RELATING TO THE CITY COUNCIL REORGANIZATION AND
SELECTION OF MAYOR AND MAYOR PRO TEM AND RESCIND RESOLUTION CC 2019-03," noting the amendment to the resolution and policy to set the City Council reorganization during non-election years, to occur at the first regularly scheduled meeting in the month of December.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis; NOES:
(None); ABSENT: (None); ABSTAIN: (None).
10. Conduct a Discussion on City of Glendora Teleconferenced Public Meetings and Returning to in-person meetings
RECOMMENDATION: Adopt the proposed Resolution and direct staff to return to inperson City Council meetings beginning April 1, 2022.
Staff report was presented by City Clerk/Communications Director Sessman.
City Council discussion included the current seating capacity in Council Chambers; options for accommodating in-person meetings; pros and cons of hybrid approach; the desire of return to inperson meetings and have a contingency plan that allows for telecommunication in the event a elected and/or appointed official is unable to participate in-person; and options for handling overflow attendance.
A motion was made by Michael Allawos to return all Council/Commission/Board meetings to in-person meetings beginning April 1, 2022 without exception. The motion failed due to lack of a second.
A motion was then made by Gary Boyer, seconded by David J. Fredendall to approve staff’s recommendation and adopt City Council Resolution CC 2022-13 entitled, “A RESOLUTION
OF THE CITY COUNCIL RE-RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND WHEN
APPLICABLE RE-AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-DAY PERIOD Regular Meeting Tuesday, March 22, 2022 Page 6 of 8
City Council, Successor Agency and Housing Authority
BEGINNING APRIL 1, 2022 THROUGH APRIL 30, 2022 PURSUANT TO THE RALPH M.
BROWN ACT AND ASSEMBLY BILL NO. 361,” and direct staff to return all Council and Commission meetings beginning April 1, 2022 to in-person and allowing the City to conduct public meetings of the City via teleconferencing, in person and/or hybrid meetings.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis; NOES:
(None); ABSENT: (None); ABSTAIN: (None).
NEW BUSINESS
Council Member/Commissioner Thompson left the meeting at 8:47 p.m. and returned at 8:49 p.m.
11. Award Contract for Gladstone Reservoir Demolition and Parking Lot Improvement Project, Plan No. 1242 in the amount of $1,305,945.85 (Strategic Plan Item 46 - IMCIF) RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Award the contract for Gladstone Water Reservoir Demolition and Parking lot Improvement Project, Plan No.1242 to Wreck Age Demolition Inc. of Fontana, CA in the amount of $1,187,223.50 with a 10% contingency in the amount of $118,722.35 for a total amount of $1,305,945.85; 3. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; 4. Approve a supplemental appropriation in the amount of $416,878.00 from Fund 530 (Water Capital Projects reserves); and 5. Authorize the City Manager to execute the Agreement, including making minor non-substantive changes.
Staff report and PowerPoint was presented by Public Works Director Sweet.
City Council discussion included the City’s water infrastructure assessment efforts.
A motion was made by Michael Allawos, seconded by Mendell Thompson to 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Award the contract for Gladstone Water Reservoir Demolition and Parking lot Improvement Project, Plan No.1242 to Wreck Age Demolition Inc. of Fontana, CA in the amount of $1,187,223.50 with a 10% contingency in the amount of $118,722.35 for a total amount of $1,305,945.85; 3. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; 4. Approve a supplemental appropriation in the amount of $416,878.00 from Fund 530 (Water Capital Projects reserves); and 5. Authorize the City Manager to execute the Agreement, including making minor non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis; NOES:
(None); ABSENT: (None); ABSTAIN: (None).
12. Approval of Business Improvement District (BID) FY 2022-2023 Annual Report and Consideration of a Resolution Announcing Intentions to Levy and Collect Assessments Regular Meeting Tuesday, March 22, 2022 Page 7 of 8
City Council, Successor Agency and Housing Authority
for Fiscal Year 2022-2023 for the Glendora Village Business Improvement District RECOMMENDATION: 1. Approve the FY 2022-2023 Business Improvement District Annual Report; and 2. Adopt a City Council Resolution entitled, “A Resolution of the City Council announcing intentions to levy and collect assessments for the Fiscal Year 2022-2023 for the Glendora Village Business Improvement District as permitted by the Parking and Business Improvement Area Law of 1989 (California Streets and Highways code section 36500 et seq.).”
Staff report and PowerPoint was presented by Economic Development and Housing Manager Velasquez.
City Council discussion included the BID expanding their opportunities for future growth; support of the report and proposed recommendations; and desire to see more business owner involved in BID planning.
A motion was made by David J. Fredendall, seconded by Mendell Thompson to 1. Approve the FY 2022-2023 Business Improvement District Annual Report; and 2. Adopt a City Council Resolution CC 2022-12 entitled, “A Resolution of the City Council announcing intentions to levy and collect assessments for the Fiscal Year 2022-2023 for the Glendora Village Business Improvement District as permitted by the Parking and Business Improvement Area Law of 1989 (California Streets and Highways code section 36500 et seq.).” An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis; NOES:
(None); ABSENT: (None); ABSTAIN: (None).
13. Glendora People Movement Project Prioritization and Award of Contract Services Agreement to Alta Planning + Design, Inc. for $463,130.00 for Glendora Urban Trail Phase 2 & 3
RECOMMENDATION: 1. Direct staff to prioritize the design and construction of Scenario 1 as presented in the staff report for the first phase of the Glendora People Movement Project; 2. Amend the Capital Improvement Program to combine the Glendora Urban Trail and First/Last Mile Projects into the People Movement Project; and 3.
Authorize the City Manager to execute the Professional Services Agreement with Alta Planning + Design, Inc. for design and right-of-way services for Glendora Urban Trail Phase 2 & 3, Plan No. 1313 in the amount of $463,130.00.
Staff report and PowerPoint was presented by Transportation Manager Mateer.
City Council discussion included project vision; and support for Scenario 1.
A motion was made by Mendell Thompson, seconded by David J. Fredendall to 1. Direct staff to prioritize the design and construction of Scenario 1 as presented in the staff report for the first phase of the Glendora People Movement Project; 2. Amend the Capital Improvement Program to combine the Glendora Urban Trail and First/Last Mile Projects into the People Movement Project; and 3. Authorize the City Manager to execute the Professional Services Agreement with Alta Planning + Design, Inc. for design and right-of-way services for Glendora Urban Trail Regular Meeting Tuesday, March 22, 2022 Page 8 of 8
City Council, Successor Agency and Housing Authority
Phase 2 & 3, Plan No. 1313 in the amount of $463,130.00.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis; NOES:
(None); ABSENT: (None); ABSTAIN: (None).
14. Glendora Outdoor Dining (Strategic Plan Item 4 - ISED) RECOMMENDATION: 1. Provide input and comment on proposed update and revision of the Glendora Village outdoor dining program.
Staff report and PowerPoint was presented by Management Analyst Mikhail.
Council discussion included a desire to have outdoor dining regulations and guidelines prepared quickly, and a consideration of including LED similar lighting.
A motion was made by Michael Allawos, seconded by David J. Fredendall to direct staff to quickly move forward with establishing outdoor dining regulations and guidelines, and include LED similar lighting style in the proposed final program.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, and Karen K. Davis; NOES:
(None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
No closing comments were given.
ADJOURNMENT
Mayor/Chair Davis adjourned the meeting at 10:16 p.m. in memory of Glendora resident Stan West.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on April 12, 2022 by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).