CALL TO ORDER
Mayor/Chair Davis called the meeting of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 6:00 PM.
ROLL CALL
Council Members/Commissioners present: Michael Allawos, David J. Fredendall, Mendell Thompson, Mayor Pro Tem/Vice Chair Gary Boyer, and Mayor/Chair Karen K.
Davis
Council Members/ Commissioners absent: None.
Staff present: City Manager/Executive Director Adam
Raymond, City/Agency Attorney William Wynder, Assistant City Manager Moises Lopez, City Clerk/Communications Director Kathleen R. Sessman, Public Works Director Alison Sweet, Administrative Services Director Marie Ricci, Community Development Director Jeff Kugel, Community Services Director Aguirre, Management Analyst Andrea Ampig, Digital Media Specialist Craig Gill, Digital Media Specialist Greg Morton, Administrative Assistant Lorena Cordova, and Deputy City Clerk/Records Manager Elvia Dominguez
CLOSED SESSION
City Attorney Winder read the Closed Session titles into the record as follows:
City Attorney Wynder read the agendized Closed Session title into the record as follows:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION A closed session will be held, pursuant to Government Code §54957 to discuss the process utilized to evaluate the positions of City Manager and City Attorney.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul S. Hansen, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1133 S. Grand Avenue, APN 8632- 019-039. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; and with 1839 Galveson LLC, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1138 City of Glendora Minutes
City Council, Successor Agency
and Housing Authority
Tuesday, April 26, 2022
Council Chamber, 116 E. Foothill
Boulevard
Virtually via Zoom ID 9329247224
Minutes Tuesday, April 26, 2022 Page 2 of 7
City Council Meeting City Council, Successor Agency and Housing Authority S. Grand Avenue, APN 8641-001-03. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
3. CONFERENCE WITH LABOR NEGOTIATORS A closed session will be held, pursuant to Government Code §54957.6 to conduct labor negotiations.
City Negotiators: City Manager Raymond, City Attorney Wynder, Assistant City Manager Lopez, Administrative Services Director Marie Ricci, Human Resources Assistant Director Christina Alvarez
Employee Organization: Glendora Police Officers Association (POA) Mayor invited public comment and inquired if any requests had been received. City Clerk staff announced that no written correspondence and/or requests were received.
The City Council recessed into Closed Session at 6:04 p.m., adjourned Closed Session with all Members present and reconvened the meeting back into Open Session at 7:06 p.m.
City Attorney Wynder reported on Closed Sessions and announced the following actions: Item #1) The City Council gave direction to find a professional evaluator to conduct evaluations and designated Council Member Thompson to the Council Liaison; Item #2) The City Council and Housing Authority met in an extended Closed Session to discuss the potential purchase and/or sale of properties listed in the agenda and gave City Staff and City Attorney direction; and Item #3) The City Council reviewed the proposed agreement and provided direction to the City Manager.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Father Ron Clark of the St. Dorothy's Church.
The Pledge of Allegiance was led by Azusa Mayor Robert Gonzalez.
STUDENT REPORTS
4. High School Student Representative Report
Student reports were conducted by Charter Oak High School Representative Palak Tripathi, Glendora High School Representative Nadia Bashier, and St. Lucy’s Priory High School Representative Olivia Rizk.
REORDERING OF AND ADDITIONS TO THE AGENDA
No requests were made.
PUBLIC COMMENT
5. Public Comments
Mayor/Chair Davis opened the public comment period. Written correspondence and/or requests to provide comments were received from the following: Joe Cina, Kamal Stephan, and Robert Gonzalez.
Minutes Tuesday, April 26, 2022 Page 3 of 7
City Council Meeting City Council, Successor Agency and Housing Authority There were no additional request received, and therefore, Mayor/Chair Davis closed the public comment period.
MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Thompson provided a Goldline project update and video and announced that the Mayor's Prayer Breakfast will be held on April 27, 2022.
Council Member/Commissioner Allawos requested Community Services Director Aguirre respond to public comments made regarding Gladstone Park.
Council Member/Commissioner Fredendall commented on the Housing Element public meeting held on April 25, 2022, and announced that the Fairmont Pioneer Cemetery Memorial Day Observance will be in person and held on May 30, 2022 at 9:30 am. and invited the public to attend.
Mayor Pro Tem/Vice Chair Boyer gave an update on California drought conditions, commended staff on a successful Earth Day event, and commented on the Housing Element meeting.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
No reports were given.
SPECIAL ITEMS
6. Proclamation recognizing May 1 - 7, 2022 as "Professional Municipal Clerk's Week." Council Member Fredendall read the proclamation into the records and presented it to Administrative Assistant Cordova and Deputy City Clerk/Records Manager Dominguez who thanked the City Council and accepted the proclamation on behalf of the City Clerk's Department.
7. Proclamation recognizing May 1 - 7, 2022 as "Correctional Officer's Week." Council Member Allawos read the proclamation into the records and presented it to Jailor Alfonso Magana who thanked the City Council and accepted the proclamation on behalf of the Police Department Jailors.
PUBLIC HEARINGS - NONE
CONSENT CALENDAR
Motion made by Michael Allawos, seconded by Mendell Thompson, to approve Consent Calendar items #8 through #10 as presented affirming the actions appropriate to each item.
Minutes Tuesday, April 26, 2022 Page 4 of 7
City Council Meeting City Council, Successor Agency and Housing Authority An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall Mendell Thompson, Gary Boyer, Karen K. Davis; NOES:
(None); ABSENT: (None); ABSTAIN: (None).
8. Affirm minutes from April 12, 2022 City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting RECOMMENDATION: Affirm minutes as presented.
The City Council, Successor Agency for the former Community Redevelopment Agency and Housing Authority affirmed the minutes as presented.
9. Consideration of a Resolution approving a Side Letter agreement to the Tentative Agreement for a Successor Memorandum of Understanding (MOU) between the City of Glendora and the Glendora Police Management Association (PMA) 2020-2024 RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION
OF THE CITY COUNCIL APPROVING A SIDE LETTER AGREEMENT TO THE
TENTATIVE AGREEMENT FOR A SUCCESSOR MEMORANDUM OF
UNDERSTANDING (MOU) BETWEEN THE CITY OF GLENDORA AND THE GLENDORA POLICE MANAGEMENT ASSOCIATION (PMA).”
The City Council adopted City Council Resolution CC 2022-15 entitled, “A RESOLUTION
OF THE CITY COUNCIL APPROVING A SIDE LETTER AGREEMENT TO THE
TENTATIVE AGREEMENT FOR A SUCCESSOR MEMORANDUM OF
UNDERSTANDING (MOU) BETWEEN THE CITY OF GLENDORA AND THE GLENDORA POLICE MANAGEMENT ASSOCIATION (PMA).”
10. Adopt a Resolution allowing for the continued use of "In-Person Hybrid Approach" for City of Glendora Brown Act public meetings
RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION
RE-RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND WHEN APPLICABLE REAUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-DAY PERIOD BEGINNING MAY 1, 2022 THROUGH MAY 30, 2022 PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361.”
The City Council adopted City Council Resolution CC 2022-16 entitled, “A RESOLUTION
RE-RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND WHEN APPLICABLE REAUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-DAY PERIOD BEGINNING MAY 1, 2022 THROUGH MAY 30, 2022 PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361.”
MEMBER AGENDA ITEMS - NONE
Minutes Tuesday, April 26, 2022 Page 5 of 7
City Council Meeting City Council, Successor Agency and Housing Authority
UNFINISHED BUSINESS - NONE
NEW BUSINESS
11. Update on Boards/Commissions Recruitment for terms expiring June 30, 2022.
RECOMMENDATION: 1. Based on the status outlined, provide direction on next steps.
Staff report was given by Deputy City Clerk/Records Manager Dominguez.
City Council discussion included deliberation of options to proceed.
A motion was made by Michael Allawos, seconded by Karen K. Davis, to direct staff to follow Option 2 and dispense with interviewing incumbents and appoint incumbents to second terms and schedule interviews with new applicants for a Special Meeting to be held on Tuesday, May 10, 2022 starting at 5:00 p.m.
An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
12. Approve the Transfer Agreement with the Los Angeles County Flood Control District and Award a Contract Services Agreement To Craftwater Engineering, Inc. for design services for the Finkbiner Park Stormwater Capture Project in the Amount of $1,107,296 and a 10% contingency in the amount of $110,730 for a total not to exceed amount of $1,218,026. (Strategic Plan Item 46-IMCIF)
RECOMMENDATION: 1. Approve the Transfer Agreement with The Los Angeles County Flood Control District in order to receive $2,581,286 of Measure W Regional Grant Funding over 2 years; 2. Award a Contract Services Agreement to Craftwater Engineering, Inc. for design of the Finkbiner Park Stormwater Capture Project in the Amount of $1,107,296 and a 10% contingency in the amount of $110,730 for a total not to exceed amount of $1,218,026; 3. Authorize the Public Works Director to execute any necessary change order in an amount not to exceed 10% or $110,730; 4. Authorize Administrative Services Director to adjust revenues and expenditures as needed to provide supplemental appropriation; and 5. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
Staff report and PowerPoint was given by Management Analyst Andrea Ampig.
City Council discussion included an overview of the services provided by the Los Angeles County through the Transfer Agreement; the Design elements for the Craftwater Engineering contract; NDPES storm water capture requirements; Project timeline and expected runoff water capture expected once the project is completed.
Craftwater Engineering Principal Engineer Oliver Galang responded to questions from Council.
A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Approve the Transfer Agreement with The Los Angeles County Flood Control District in order to receive Minutes Tuesday, April 26, 2022 Page 6 of 7
City Council Meeting City Council, Successor Agency and Housing Authority $2,581,286 of Measure W Regional Grant Funding over 2 years; 2. Award a Contract Services Agreement to Craftwater Engineering, Inc. for design of the Finkbiner Park Stormwater Capture Project in the Amount of $1,107,296 and a 10% contingency in the amount of $110,730 for a total not to exceed amount of $1,218,026; 3. Authorize the Public Works Director to execute any necessary change order in an amount not to exceed 10% or $110,730; 4. Authorize Administrative Services Director to adjust revenues and expenditures as needed to provide supplemental appropriation; and 5. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
13. Approve Agreements with Innovative Interfaces Incorporated to Cloud-host the Library Central Software System (Polaris) and for five-year License Agreements in an amount not to exceed $155,000 (STRATEGIC PLAN ITEM (45 - EMO))
RECOMMENDATION: 1. Approve a Master Professional Services Agreement with Innovative Interfaces Incorporated for migration of existing Polaris infrastructure to Polaris Cloud, and cloud-hosting services and a five-year Perpetual License Agreement and Subscription License Agreement for an amount not to exceed of $155,000 ($31,000 annually); 2. Authorize an additional one (1) year term renewed for licensing agreements; and 3) Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
Staff report was given by Information Technology Director Robbin.
There was no Council discussion.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Approve a Master Professional Services Agreement with Innovative Interfaces Incorporated for migration of existing Polaris infrastructure to Polaris Cloud, and cloud-hosting services and a five-year Perpetual License Agreement and Subscription License Agreement for an amount not to exceed of $155,000 ($31,000 annually); 2. Authorize an additional one (1) year term renewed for licensing agreements; and 3) Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
There were no closing comments.
ADJOURNMENT
Mayor/Chair Davis adjourned the meeting at 8:21 p.m.
Minutes Tuesday, April 26, 2022 Page 7 of 7
City Council Meeting City Council, Successor Agency and Housing Authority Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on May 10, 2022 by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).