Cities Index.
Agenda packet, first session

Glendora City Council
May 10, 2022

Document
Agenda packet, first session
Meeting
May 10, 2022
Body
Glendora City Council
Pages
6
Original file
63.2 MB
Text extracted from the city's file for reading and search. Open the original on meetings.ci.glendora.ca.us. That file is the official record.

SPECIAL NOTICE

IMPORTANT PUBLIC HEALTH AND SAFETY MESSAGE REGARDING

PARTICIPATION AT CITY COUNCIL MEETINGS

CHANGES AND ADDITIONAL OPPORTUNITIES RELATING TO PUBLIC MEETINGS All Brown Act meetings are subject to COVID-19 infection protocols. As of April 1, 2022, the City Council has determined that meetings will be considered in-person public “Brown Act” meetings for City of Glendora City Council, Board(s) and Commission(s) – for the period of time that the City is allowed to hold remote meetings under the cavalcade of public health orders, an elected or appointed official will have the ability to attend virtually, if needed. Due to the fluidity in which infection protocols are set and changed by Federal, State, and County the City will utilize a more flexible approach, that allows the City to conduct public meetings of the City via teleconferencing, in person and/or hybrid meetings pursuant to AB 361, or as long as the Governors Declaration of Emergency is extended.

Ways to participate?
 In-Person;
 Virtually via Zoom Video Communications;
To participate in the meeting from the comfort of your own home or office download zoom on any phone or computer device and use the following meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224 Want to watch?
All our City Council meetings can be watched live through Internet Streaming at www.cityofglendora.org, and/or through Spectrum cable television Channel 3 and Verizon Channel 31.

Ways to provide public comment?
You may give public comment at the commencement of the meeting when the presiding officer calls for public comment. Speakers are limited to three (3) minutes, speaking once, on both on- and off-agenda items. If there are public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Please follow along with the meeting via www.cityofglendora.org/meeting, GlendoraTV cable channels, or City social media live feeds to ensure you call in at the appropriate time for your item(s). To ensure that the public is able to participate, the city is providing several methods in which the public can submit their comments:

OPTION 1: IN PERSON
Public Comments can be submitted via the Public Comment Card located in the back of the room and/or by the City Clerk desk at the front of the dais. Public Comment Cards should be submitted to the Clerk upon completion and before the closing of Public Comment or Public Hearing. When your name is called, please step to the podium and state your name before beginning your presentation.

OPTION 2: LIVE COMMENTS
Public is invited to participate via Zoom Video Communications by enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. If you wish to address the governing board on any matter posted on the agenda or within subject matter jurisdiction should utilize one of the following protocols:

Utilizing “Raise Your Hand” Feature Utilizing “Chat” Feature Call In Step 1. Virtually “raise your hand”
using zoom,
Step 2. Wait to be called on by the City
Clerk, Step 3. Unmute your audio,
Step 4. Verbalize your comments (less
than 3 minutes)
Step 1. Utilizing “Chat” send a message to
webmaster and let them know which item(s)
you wish to comment on (aka: Public
Comment, Item #?)),
Step 2. Wait to be called on by the City Clerk,
Step 3. Unmute your audio,
Step 4. Verbalize your comments (less than 3
minutes)
Step 1. Dial (669) 900-6833,
Step 2. When prompted, enter the Meeting ID
932 924 7224. Once admitted, you will hear the
meeting live,
Step 3. At the beginning of public comment
and/or the public hearing item you wish to
comment, press Star 9 to request to speak,
Step 4. Once it is your turn, you will hear an
audio command asking you to press Star 6 to
unmute your mic.

OPTION 3: E-MAIL
Public Comments can be submitted via email to [email protected] with the subject “Public Comment – Insert Governing Body and Meeting Date”. Public Comments received will be added to the associated Agenda Packet before 5:00 p.m. each day leading up to meeting (weekends and holidays excluded). Emails received in real time and prior to the commencement of Public Comment Period or Public Hearing and not already incorporated in the agenda will be read out loud (up to 3 minutes).

OPTION 4: MAIL
Public comments may be mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment. The City Clerk will read public comments received out loud (up to 3 minutes) into the public record if received before 5 p.m. on the date of the meeting. Otherwise, public comments will be considered late correspondence and incorporated into the meeting minute record.

If you have any questions, feel free to contact the City Clerk’s Department at (626) 914-8210.

Meeting Date: 5/10/2022 / Packet Page #: 1

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MAY 10, 2022
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224

MAYOR/CHAIR
Karen K. Davis

MAYOR PRO TEM/VICE-CHAIR
Gary Boyer, District 3

COUNCIL/COMMISSIONERS
Michael Allawos
David Fredendall, District 2
Mendell Thompson, District 5

MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.

BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.

LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.

Meeting Date: 5/10/2022 / Packet Page #: 2

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MAY 10, 2022
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
6:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 6:00 p.m., when scheduled, and General Business Session will commence at 7:00 p.m.

NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224

CALL TO ORDER

ROLL CALL

CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul S. Hansen, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1133 S. Grand Avenue, APN 8632-019-039. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; and with 1839 Galveson LLC, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1138 S. Grand Avenue, APN 8641-001-03. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held pursuant to Government Code §54956.8 to enable the City Council to consider negotiations with Foothill Transit, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond and Moises Lopez regarding that certain real property 127 N. Vista Bonita Avenue, APN 8638-014-907. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.

INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.  Invocation
 Pledge of Allegiance
Meeting Date: 5/10/2022 / Packet Page #: 3

STUDENT REPORTS - NONE

REORDERING OF AND ADDITIONS TO THE AGENDA

PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.

Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.

Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

MEMBER STATEMENTS/REPORTS

CITY MANAGER AND CITY ATTORNEY STATEMENTS

SPECIAL ITEMS

3. Proclamation recognizing May 11 - 17, 2022 as "National Police Week" and May 15, 2022 as "Peace Officers Memorial Day"

PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.

PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

4. Annual Action Plan FY 2022-2023 for the Community Development Block Grant (CDBG) Program.

CITY RECOMMENDATION: Open and Conduct the Public Hearing, accept evidence and testimony presented, close the hearing and in the absence of evidence and testimony to the contrary: 1. Approve the Annual Action Plan FY 2022-2023, 2. Authorize staff to adjust funding levels based on actual allocation, and 3. Authorize the City Manager to submit an application for CDBG funding to the Department of Housing and Urban Development (HUD).

5. Public Meeting to receive testimony regarding a proposal to levy and collect assessments for the Fiscal Year 2022-2023 for the Glendora Village Business Improvement District.

CITY RECOMMENDATION: 1. Conduct the public meeting and receive testimony regarding the proposed levy and collection of assessments for the Glendora Village Business Improvement District.

Meeting Date: 5/10/2022 / Packet Page #: 4

CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.

6. Affirm minutes from April 25, 2022 Special City Council and Planning Commission Meeting, and April 26, 2022 City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting
CITY/AGENCY/AUTHORITY RECOMMENDATION: Affirm minutes as presented.

7. Review and affirm disbursements for April 2022 in the amount of $3,286,506.86 CITY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for April 2022 in the amount of $3,286,506.86.

8. 2020 State Homeland Security Program Subrecipient Agreement CITY RECOMMENDATION: 1. Approve the 2020 State Homeland Security Program Subrecipient Agreement, and 2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.

9. Resolution and second reading of an Ordinance adding section 9.20.120 through 9.120.130 to Chapter 9.20 "Parks and Public Places," of Title 9 "Public Peace Morals and Safety," of the Glendora Municipal Code, to regulate Homeless encampments on, near, or upon critical infrastructure, sensitive use property, or in areas of high fire risk CITY RECOMMENDATION: 1. Adopt on second reading an Ordinance entitled, “AN ORDINANCE OF THE CITY COUNCIL ADDING NEW SECTIONS 9.20.120 THROUGH

9.20.130 TO CHAPTER 9.20, “PARKS AND PUBLIC PLACES,” OF TITLE 9 “PUBLIC PEACE MORALS AND SAFETY,” OF THE GLENDORA MUNICIPAL CODE, TO

REGULATE HOMELESS ENCAMPMENTS ON, NEAR, OR UPON CRITICAL

INFRASTRUCTURE, SENSITIVE USE PROPERTY, OR IN AREAS OF HIGH FIRE RISK," and 2. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL IMPLEMENTING SECTIONS 9.20.120 THROUGH 9.20.130 TO CHAPTER

9.20, “PARKS AND PUBLIC PLACES,” OF TITLE 9 “PUBLIC PEACE MORALS AND SAFETY,” OF THE GLENDORA MUNICIPAL CODE, TO REGULATE HOMELESS

ENCAMPMENTS ON, NEAR, OR UPON CRITICAL INFRASTRUCTURE, SENSITIVE USE PROPERTY, OR IN AREAS OF HIGH FIRE RISK."

MEMBER AGENDA ITEMS

10. Antique Streetlight Project Update
CITY RECOMMENDATION: Receive, discuss and provide direction how to proceed with the Antique Streetlight Project
Meeting Date: 5/10/2022 / Packet Page #: 5

UNFINISHED BUSINESS

11. Approve change Order No. 6 for St. Vladimir Street, Cossacks Place and Lawford Street Water and Street Improvements for installation of sidewalks between Lawford Street to South Valley Center Avenue on south side of Saint Vladimir Street, Plan No. 1328 in the amount of $364,650 (Strategic Plan Item 46 - IMCIF)
CITY RECOMMENDATION: 1. Ratify authorization for Contract Change Order No. 6 in the amount of $364,650; and 2. Approve a supplemental appropriation in the amount of $401,115 from Fund 321 (CIP Reserve).

12. Approve Amendment No. 1 to the Contract Services Agreement with JMDiaz, Inc. for Staff Augmentation for Public Works Department-Engineering Division CITY RECOMMENDATION: 1. Approve Amendment No. 1 to a Contract Services Agreement with JMDiaz, Inc. for Staff Augmentation for the Public Works Department - Engineering Division in the amount not to exceed $1,092,295; and 2. Authorize the City Manager, or his designee, to execute Amendment No. 1, including making minor nonsubstantive changes.

NEW BUSINESS

13. Discuss the cancellation of Regular Joint Meetings for the 2022 Summer Season CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Provide directions to staff.

14. An Urgency Ordinance adopting a military equipment use policy consistent with the requirements of Assembly Bill No. 481
CITY RECOMMENDATION: Adopt a City Council Urgency Ordinance entitled, "AN

URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GLENDORA

ADOPTING A MILITARY EQUIPMENT USE POLICY CONSISTENT WITH THE REQUIREMENTS OF ASSEMBLY BILL NO. 481"

15. Approve a Purchase Order with International Armored Group US, Inc. for the purchase of a Sentinel Armored Rescue Vehicle (ARV) in the amount of $340,000 CITY RECOMMENDATION: 1. Approve the purchase for a Sentinel Armored Rescue Vehicle (ARV) from International Armored Group in the amount of $340,000, using COPS funds (Citizens Options for Public Safety); 2. Approve a budget appropriation; authorizing the Administrative Director to make necessary budget adjustments; and 3. Authorize the City Manager or his designee, to execute an agreement with International Armored Group US, Inc., including making minor and non-substantive changes.

16. Approve a second amendment to the agreement with Merrimac Petroleum, Inc. dba Merrimac Energy Group for the delivery of unleaded and diesel fuels to increase the annual agreement amount to $452,000, piggyback on the agreement between Merrimac Energy Group and the City of Huntington Beach, and execute the fourth 1-year extension option, Appropriate $83,000 from Vehicle Fund 549 Reserves to the Fiscal Year 2021/22 Vehicle Fund Fuel Account 549- 6563-51650, and Increase the Fiscal Year 2022/23 Budget for Vehicle Fund Fuel Account 549- 6563-51650 by $183,000 to a total of $489,000 (Strategic Plan Item 14-IFSS) Meeting Date: 5/10/2022 / Packet Page #: 6
CITY RECOMMENDATION: 1. Approve a second amendment to the agreement with Merrimac Petroleum, Inc. dba Merrimac Energy Group for the delivery of unleaded and diesel fuels to increase the annual agreement amount to $452,000, piggyback on the agreement between Merrimac Energy Group and the City of Huntington Beach, and execute the fourth 1- year extension option, 2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes, 3. Approve a supplemental appropriation in the amount of $83,000 from Vehicle Fund 549 Reserves for Fiscal Year 2021/22.

17. Award a Public Works Agreement to Horizons Construction Co. Int’l, Inc. for Citywide Slurry Seal FY 2021-2022, Plan No. 1350 in the amount of $177,672.59 (Strategic Plan Item 46- IMCIF)
CITY RECOMMENDATION: 1. Award a Public Works Agreement to Horizons Construction Co. Int’l, Inc. for Citywide Slurry Seal FY 2021-2022, Plan No. 1350 in the amount of $175,183.84 from Road Maintenance Rehabilitation Account Fund, Capital Improvement Account 256-999-70000, and $2,488.75 from Water Operations Fund, Pump, Well, and Reservoir Repair Account 531-6571-56320, for a total of $177,672.59; 2. Adopt a Categorical Exemption from the California Environmental Quality Act Pursuant to Section 15301(c) of the California Code of Regulations; 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes; and 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

18. Quarterly Capital Improvement Program Update (Strategic Plan Item 8-IFFS, 10-IFSS, 46- IMCIF, 48-IMCIF, 49-IMCIF, 50-IMCIF, 52-IMCIF, 53-IMCIF, 54-IMCIF) CITY RECOMMENDATION: 1. Receive and file the May Quarterly Capital Improvement Program Update.

MEMBER/STAFF CLOSING COMMENTS

ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.

Dated: May 5, 2022
Revised: (when applicable) Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 5/10/2022 / Packet Page #: 7

NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of public meetings, proceedings, and business in the City of Glendora on February 9, 2021 (Resolution CC 2021-02) and go into effect on April 1, 2021.

LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31.

City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings. For more information, please contact the City Clerk’s office at (626) 914-8210.

MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Agendas are available at the following locations:
• City Clerk's Office • Glendora Public Library Government Kiosk and Bulletin Board • Crowther Teen and Family Center Bulletin Board • City's web page at cityofglendora.org/citymeetings

PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting by submitting to the City Clerk a Speakers Request form and stating the topic to be addressed. Speakers Request forms shall be available at the Council Chambers throughout the council meeting.

Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

CURFEW
In the absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn City Council meetings at 10:30 p.m. or as soon thereafter as is reasonably practicable. This means that under normal circumstance, the City Council will complete action on whatever agenda item is being discussed/debated at 10:30 p.m. after which the Presiding Officer shall adjourn the regularly scheduled meeting to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continue.

STAFF REPORTS
As a general rule, staff reports, or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72 hours prior to the scheduled City Council meeting for public inspection at Glendora City Hall, via public kiosks located in the City Clerk’s office and at the Glendora Public Library during regular business hours, and on the City’s website at cityofglendora.org/citymeetings. In addition, meetings can be viewed live at the time posted on the agenda and related staff reports can be opened and viewed simultaneously along with the streaming of the meeting at cityofglendora.org/citymeetings.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda after the posting of the agenda will be available for public review in the City Clerk''s Office, 116 E. Foothill Boulevard, Glendora, California, during normal business hours. In addition, such writings or documents will be made available for public review at the respective public meeting and via the City’s website at cityofglendora.org/citymeetings.

SUBMITTAL OF INFORMATION BY MEMBERS OF THE PUBLIC FOR DISSEMINATION MEETINGS Any member of the public who desires to submit documentation in hard copy form may do so prior to the meeting by emailing their comments and/or information to [email protected]. This information will be disseminated.

CITY SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
It is the intention of the City of Glendora to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Irvine will attempt to accommodate you in every reasonable manner. Please contact the City Clerk's Office at (626) 914-8210 no later than 72 hours prior to the meeting. (28 CFR 34.102.104 ADA TITLE II).

Assisted listening devices are available at the meeting for individuals with hearing impairments. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35. 104 ADA Title II) For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at [email protected].

Meeting Date: 5/10/2022 / Packet Page #: 8
Item #3. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 9

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 10, 2022
FROM: COMMUNITY DEVELOPMENT DISTRICT(S): CITYWIDE
SUBJECT: ANNUAL ACTION PLAN FY 2022-2023 FOR THE COMMUNITY DEVELOPMENT BLOCK

GRANT (CDBG) PROGRAM

RECOMMENDATION
That the City Council:

Open and Conduct the Public Hearing, accept evidence and testimony presented, close the hearing and in the absence of evidence and testimony to the contrary:

1. Approve the Annual Action Plan FY 2022-2023;

2. Authorize staff to adjust funding levels based on actual allocation; and

3. Authorize the City Manager to submit an application for CDBG funding to the Department of Housing and Urban Development (HUD).

EXECUTIVE SUMMARY
The Community Development Block Grant (CDBG) entitlement program allocates annual grants to larger cities and urban counties to develop viable communities by providing decent housing, a suitable living environment, and opportunities to expand economic opportunities, principally for low- and moderate-income persons. The U.S. Department of Housing and Urban Development (HUD) administers this program and determines the amount of each jurisdiction’s grant by using a formula comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing and population growth lag in relationship to other metropolitan areas.

The City of Glendora annually receives a CDBG entitlement allocation and is required to apply directly to HUD for funding by way of submitting an Annual Action Plan. The Annual Action Plan for FY 2022-2023 (FY23) provides information on the projects and activities that are proposed to be carried forward with the allocated funding. While HUD has not yet released CDBG funding allocations, the City must meet certain statutory deadlines in submitting its Annual Acton Plan while allowing for a 30 day citizen participation period, as such staff is estimating an allocation of $300,000 based on last year’s allocation. All proposed activities within the Action Plan will be proportionally increased or decreased from the estimated funding level to match the actual allocation amount. The FY23 Draft CDBG Annual Action Plan (Attachment A) was available on the City’s website beginning March 22, 2022, and ending May 10, 2022, greater than the required 30-day public review. At the conclusion of this item, City Council will be asked to approve the Action Plan as prepared; alternatively, they may elect to adopt with changes.

Item #4. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 10
Staff Report Page 2 of 5

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The CDBG Program is authorized under Title I of the Housing and Community Development Act of 1974.

The first public hearing presenting proposed activity for the FY23 CDBG Annual Action Plan was held on March 22, 20222, when City Council approved the proposed activity and opened the public review period.

DISCUSSION
Five Year Consolidated Plan: Every five years, the CDBG program requires the City to adopt a "Consolidated Plan," which establishes the goals and priorities of the City’s CDBG program. The FY23 Action Plan will be the last of the current 5 Year Consolidated Plan covering 2018-2023.

The established goals are required to meet one of three CDBG National Objectives.

CDBG National Objectives

1. Provide a benefit to low and moderate income persons;

2. Eliminate slum and blight;

3. Meet an urgent community need
The following goals and priority needs were established for the current 2018-2023 Five Year Consolidated Plan:

1. Infrastructure and Public Facilities: Improve and expand infrastructure and public facilities that benefit low- and moderate-income neighborhoods and residents.

2. Economic and Human Development: Provide for the economic development needs of low- and moderate- income persons and neighborhood target areas.

3. Fair Housing: Promote fair and equal housing choice for all persons, promote housing that is accessible to and usable by persons with disabilities, and comply with the nondiscrimination requirements of the various Fair Housing laws.

4. Administration and Planning: Provide for administration and planning activities to develop housing and community development strategies and programs needed to carry out actions that address identified needs in the Consolidated Plan.

The above noted priority needs form the basis of allocating CDBG investments geographically within the City during the five-year period and are a result of various community outreach efforts and consultation meetings developed under the Citizen Participation Plan.

Only eligible activities that receive a High Priority level in the 2018-2023 Consolidated Plan will be funded during the five-year period.

HUD requires two public hearings to allow ample feedback from the Council and the public. This is the second public hearing. Notice for both hearings was published in the Examiner (Attachment B). The first public hearing was conducted on March 22, 2022. During the first public hearing the activity proposed in the Annual Action Plan (FY23) was approved by the City Council.

Item #4. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 11
Staff Report Page 3 of 5
ANNUAL ACTION PLAN:

The Annual Action Plan is part of the Five-Year Consolidated Plan and serves as the City’s application for funding from HUD. While HUD has not yet released the funding allocation amount, the City must meet certain statutory deadlines in submitting its Annual Action Plan and allowing for citizen participation, therefore staff has developed the Annual Action Plan based on an estimated allocation of $300,000 for FY 2022-2023. In addition to the estimated annual allocation, there is $580.80 of unprogrammed funds available from prior years. The combined amounts provide for a total estimated amount of $300,580.80 in CDBG programming for FY23.

Based on the limited amount of resources available to the City, statutory restrictions, and the Priority Needs established, the following activities are included in the draft FY23 CDBG One-Year Annual Action Plan:

ACTIVITY ESTIMATED
AMOUNT
PERCENTAGE (%)
of ACTUAL

ALLOCATION
General CDBG Administration $45,000
Fair Housing $15,000
Total Administration (Includes Fair Housing): $60,000 20% Street Improvement Project (Nine Street Project)
Streets to the SW of Juanita and Glendora
Avenues: Santa Fe, Vermont, Pennsylvania,
Washington, Bender, Westridge, Newburgh, Carter,
& Laxford.
$240,580.80
(note, $580.80 is
prior years unspent
funds)
Infrastructure Sub-Total: $240,000 80%
Prior Years Unspent Funds $580.80
Estimated FY 2022-2023 CDBG Annual Allocation $300,000
Total CDBG Activity for Fiscal Year 2022-2023: $300,580.80 Item #4. Page 3
Meeting Date: 5/10/2022 / Packet Page #: 12
Staff Report Page 4 of 5
*Final Funding Allocation and Adjustments: As the HUD announcement of final allocation may occur after the May 10, 2022 public hearing, staff recommends City Council’s approval of the following adjustment methodology to the budget once the final allocation is announced:

Adjustments with Final Funding Allocation AMOUNT / PERCENTAGE (%) of ACTUAL ALLOCATION
General CDBG Administration 20% of Allocation - $15,000* *Fair Housing
Fair Housing $15,000
No Adjustment
Total Administration (Includes Fair Housing): 20%
Street Improvement Project (Nine Street Project)
Streets to the SW of Juanita and Glendora
Avenues: Santa Fe, Vermont, Pennsylvania,
Washington, Bender, Westridge, Newburgh,
Carter, & Laxford.
80% of Allocation + 580.80**
**Prior Years Unspent Funds
Total Infrastructure: 80% + $580.80**
Total CDBG Activity for Fiscal Year 2022-2023: 100% + $580.80** *Fair Housing ** Prior Years Unspent Funds
DRAFT DOCUMENTS FOR PUBLIC REVIEW:

The Draft Annual Action Plan for FY23 was available on the City’s website for greater than the minimum required 30-day public review period and at City Hall in the City Clerk’s Office and the Community Development Counter from Monday through Friday between 8:00am and 5:00pm beginning March 22, 2022 and ending May 10, 2022.

This public hearing serves as the second and final for the FY23 Annual Action Plan. As of the date of preparation of this report, no comments have been received. The City Council is requested to approve and adopt the Annual Action Plan; to authorize staff to adjust the activity funding once the final allocation amount is received from HUD; and to submit the application for CDBG funding to the U.S. Department of Housing and Urban Development. Final copies will be made available on the City’s website and at the office of the City Clerk and the Community Development Department immediately after any required adjustments are made.

FISCAL IMPACT
This is an annual review of the CDBG Program for FY 2022-2023 (FY23). The total FY23 CDBG budget is estimated to be $300,580.80. The CDBG program is a federal grant.

Item #4. Page 4
Meeting Date: 5/10/2022 / Packet Page #: 13
Staff Report Page 5 of 5

ENVIRONMENTAL DETERMINATION
Adoption of the Action Plan is not a project under the California Environmental Quality Act (CEQA).

Prepared By Valerie Velasquez, Economic Development and Housing Manager
Concurs With Not Applicable
Reviewed By Jeff Kugel, Community Development Director
Certified to Availability of
Funds
Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Draft CDBG Annual Action Plan 2022-2023
B. Notice of Public Hearing
C. Power Point Slides
Item #4. Page 5
Meeting Date: 5/10/2022 / Packet Page #: 14
FY 2022-2023 Annual Action Plan
(July 1, 2022 through June 30, 2023)
City of Glendora
March 2022
City of Glendora
Planning Department
116 E. Foothill Blvd.

DRAFT
Glendora, CA 91741
Item #4. Page 6
Meeting Date: 5/10/2022 / Packet Page #: 15

TABLE OF CONTENTS
Executive Summary
AP-05 Executive Summary – 24 CFR 91.200(c), 91.220(b) .............................................................. 1 The Process
PR-05 Lead & Responsible Agencies – (91.200(b) .......................................................................... 5 AP-10 Consultation – 91.100, 91.200(b), 91.215(l) ........................................................................ 6 AP-12 Participation – 91.105, 91.200(c) ....................................................................................... 12 Expected Resources
AP-15 Expected Resources – 91.220(c) (1,2) ................................................................................ 16 AP-20 Annual Goals and Objectives – 91.420, 91.220(c)(3)&(e) .................................................. 19 Projects
AP-35 Projects – 91.220(d) ........................................................................................................... 21 AP-38 Projects Summary .............................................................................................................. 23 AP-50 Geographic Distribution – 91.220(f) ................................................................................... 25 Affordable Housing
AP-55 Affordable Housing – 91.220(g) ......................................................................................... 26 AP-60 Public Housing – 91.220(h) ................................................................................................ 27 AP-65 Homeless and Other Special Needs Activities – 91.220(i) ................................................. 28 AP-75 Barriers to Affordable Housing – 91.220(j) ........................................................................ 31 AP-85 Other Actions – 91.220(k) .................................................................................................. 33 Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4) ............................................................ 47 List of Tables
Table 1 – Responsible Agencies ...................................................................................................... 5 Table 2 – Agencies, groups, organizations who participated ......................................................... 8 Table 3 – Other local / regional / federal planning efforts ........................................................... 11 Table 4 – Citizen Participation Outreach ...................................................................................... 13 Table 5 – Expected Resources – Priority Table ............................................................................. 17 Table 6 – Goals Summary .............................................................................................................. 19 Table 7 – Goal Descriptions ........................................................................................................... 20 Table 8 – Project Information ....................................................................................................... 21 Table 9 – Project Summary ........................................................................................................... 23 Table 10 – Geographic Distribution ............................................................................................... 25 Table 11 – One Year Goals for Affordable Housing by Support Requirement .............................. 26 Table 12 – One Year Goals for Affordable Housing by Support Type ........................................... 26 Appendices
A. Outreach Materials, Public Comments, and Proofs of Publication DRAFT
Item #4. Page 7
Meeting Date: 5/10/2022 / Packet Page #: 16
2022-2023 Annual Action Plan 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
Each year, the City of Glendora participates (as an entitlement jurisdiction) in the Community Development Block Grant Program (CDBG). This program is administered by the US Department of Housing and Urban Development (HUD), and provides funding for a variety of different projects, with eligibility based on meeting the following national objectives: Benefitting low- and moderate-income persons; Eliminating slum and blight; or meeting a particularly urgent community need.

The City of Glendora anticipates receiving an FY 2022-2023 allocation of $300,000 in CDBG entitlement funds from the US Department of Housing and Urban Development (HUD) to spend on housing and community development activities that address the priority needs and goals established in the 2018-2023 Consolidated Plan. This is the last Annual Action Plan of for the 2018-2023 Consolidated Plan (Con Plan).

In addition to the $300,000 in CDBG funds expected in FY 2022-2023, there is $580.80 ($581) in prior year funds which are allocated as part of the FY 2022-2023 Annual Action Plan. Therefore, the amount committed to activities in this Action Plan is $300,581.

The City received a total of $446,197 in CDBG funds through the CARES Act (CDBG-CV). Those funds are part of the FY 2020-2021 Annual Action Plan (AAP). All CDBG-CV funds are allocated and the activities funded are on-going. Progress made on CDBG Entitlement and CDBG-CV activities is reported below.

2. Summarize the objectives and outcomes identified in the Plan The FY 2018-2023 Con Plan identified the following priorities:
• Infrastructure and Public Facilities: Improve and expand infrastructure and public facilities that benefit low- and moderate-income neighborhoods and residents. • Economic and Human Development: Provide for the economic development needs of low- and moderate- income persons and neighborhood target areas. • Fair Housing: Promote fair and equal housing choice for all persons. • Administration and Planning: Provide for administration and planning activities to carry out actions that address identified needs in the Consolidated Plan.

DRAFT
Item #4. Page 8
Meeting Date: 5/10/2022 / Packet Page #: 17
2022-2023 Annual Action Plan 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City of Glendora continues to address the Con Plan Priorities identified to the greatest extent possible with the resources available. In FY 2022-2023, the City will use its funds to address three of the four Con Plan Priorities. $240,000 of the FY 2022-2023 allocation will be used to continue critical infrastructure improvements in low- and moderate- income neighborhoods. As allowed by regulations, $60,000 (20% of the entitlement allocation) will be used for administration. Of that 20%, $15,000 will be used to fund a grant to The Housing Rights Center to fund needed fair housing services for the residents of Glendora.

3. Evaluation of past performance
CDBG Entitlement Accomplishments
During the first two quarters of FY 2021-2022, the City was able to accomplish the following using the FY 2021-2022 Entitlement funds:

This Affordable and Fair Housing: During the first two quarters of FY 2021-2022, the Los Angeles County Development Authority (LACDA) distributed 48 Housing Choice Vouchers. Also, a total of 11 people were assisted with fair housing issues by the Housing Rights Center (HRC) through the first quarter of FY 2021-2022, the third year of implementing the 2018-2023 Consolidated Plan.

Public Facilities and Infrastructure Improvements: In FY 2021-2022, the City completed two multi-year Street Improvement Projects:
• The Dawson/Pennsylvania, Washington Street Improvement Project, which repaired damaged curbs, gutters, and sidewalks in the neighborhood of Census Tract 4039.02, Block Group 1. The project was funded using FY 2019-20 and FY 2020-2021 funds and benefitted 2,015 residents, of which approximately 1,035 (51%) are low- and moderateincome. • The Mountain View Street Improvement Project, which rehabilitated badly deteriorated pavement and sidewalks in the low- and moderate-income area of Census Tract 4010.02, Block Group 3. This project was funded using 2021-2022 Entitlement funds. This project benefitted 1,550 residents, of which approximately 850 (54.84%) were low- and moderate-income.

The Street Improvement Project benefitting nine streets south of Juanita Avenue and west of Glendora Avenue is still on-going. This project was originally funded with FY 2021-2022 Entitlement funds and FY 2020-2021 Program Income. In addition, $240,581 in FY 2022-2023 funds will be allocated to this project for a total project CDBG funding amount of $682,218.

CDBG-CV Accomplishments
DRAFT
Item #4. Page 9
Meeting Date: 5/10/2022 / Packet Page #: 18
2022-2023 Annual Action Plan 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City used its CDBG-CV funds to prevent, prepare for, and respond to the coronavirus. From the initial allocation through the second quarter of FY 2021-2022, the following was accomplished:

Economic and Human Development: The City recognized the limited interest in the Small Business Assistance Loan program due to the small amount of funds available. Therefore, in FY 2020-2021, the City rolled over unspent program funds from previous years to allow for larger size loans. In FY 2021-2022, one new applicant was provided a loan of $14,862 to assist in paying her business location rent, which was in arrears.

In FY 2019-2020, the City used CDBG-CV funds to create the COVID Emergency Rental Assistance Program, which is on-going. From inception through the second quarter of FY 2021-2022, 46 low- and moderate- income residents who were impacted by the pandemic were assisted with rental assistance.

4. Summary of Citizen Participation Process and consultation process The citizen participation process utilized for the FY 2022-2023 Annual Action Plan included:
publishing a notice of available funding and request for applications on December 23, and December 30, 2021 in the San Gabriel Valley Examiner; conducting a public hearing before the City Council to discuss community needs, funding applications and potential allocations on March 22, 2022; and conducting a second public hearing before the City Council on May 10, 2022 to adopt the Action Plan. Public notices for the hearings were published in the San Gabriel Valley Examiner, posted at City Hall, and posted on the City's website. Proof of publication for all public hearings, meetings, and general outreach efforts can be found in the Appendix.

A 30-day public review will be held from March 22, 2022 to May 10, 2022. Copies of the draft Action Plan are available for the public to read on the City website and at City Hall (Planning Department and Office of the City Clerk). Copies are also available for review by requesting in person or by telephone, fax, or e-mail. City staff ensured adequate notification of all public hearings. Advance notice of public hearings was published in newspapers of general circulation at least ten days prior to the meeting date and translation services were always available upon request for non-English speaking residents.

Additionally, the City ensured reasonable access to information and records related to the development of the Plan and to the expenditure of resources for programs funded by CDBG. The final Consolidated Plan, Annual Action Plans, amendments to the Plans, and annual performance reports will be available for five years at City Hall.

5. Summary of public comments
DRAFT
Item #4. Page 10
Meeting Date: 5/10/2022 / Packet Page #: 19
2022-2023 Annual Action Plan 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

During the development of the FY 2018-2023 Consolidated Plan public meetings were held on February 21, 2018 and a an on-line survey was conducted. Hard-copies of the survey were available at multiple locations and upon request. Both the meeting and the survey were available in English and Spanish. The City published notice of the meeting and survey and outreached by mail to 120 agencies and service providers. The following comments were provided:
• There is a need for affordable housing. Waiting list for publicly assisted affordable housing is long.
• Community services are needed to assist low-income households, homeless, persons with disabilities, particularly those with mental health issues, and victims of domestic violence. A resource guide would be useful for making referrals for services. • Fair housing outreach and education is an important service.

During the development of the Consolidated Plan, no comments were received during the public review period or at the public meetings before City Council.

6. Summary of comments or views not accepted and the reasons for not accepting them There were no comments not accepted during the development of the Consolidated Plan or the FY 2022-2023 Annual Action Plan.

7. Summary
The City of Glendora anticipates an allocation of $300,000 in CDBG funds in FY 2022-2023, and has $581 in unallocated funds from prior years, for a total of $300,581. At the writing of this report, HUD has not yet released the FY 2022-2023 funding allocations; the anticipated $300,000 is an estimate based on the prior year’s allocation amount. Statutory limitsrestrict the maximum amount of funding for Planning and Administration costs to 20 percent of the annual grant allocation and public services to 15 percent of the annual grant allocation. The proposed allocation of the $300,581 is below:
2022-2023 PROJECTS AMOUNT
General CDBG Administration $45,000
Fair Housing $15,000
Administration and Fair Housing Sub-Total $60,000
Street Improvement Project (Nine Streets south of Juanita Ave, DRAFT
Item #4. Page 11
Meeting Date: 5/10/2022 / Packet Page #: 20
2022-2023 Annual Action Plan 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
west of Glendora Ave.: Newburgh, Laxford, Carter, Santa Fe, Vermont, Pennsylvania, Washington, Bender and Westridge.) Prior Year Funds
2022-2023 Funds
Infrastructure Sub-Total
$441,637
$240,581
$682,218
Total CDBG Budget for Fiscal Year 2022-2023 $742,218
(including prior year funds previously allocated)
The 20 percent of CDBG annual allocation dedicated to planning and administration activities is not subject to the requirement of benefiting low- and moderate-income persons. Of the remaining 80 percent of CDBG funds, 100 percent will benefit low- and moderate-income persons. Depending on the final allocation for the City of Glendora, the City will adjust the budget to provide 20 percent of the allocation to planning and administration (including $15,000 for Fair Housing). The balance of the necessary adjustment will be applied to the Street Improvement Project.

DRAFT
Item #4. Page 12
Meeting Date: 5/10/2022 / Packet Page #: 21
2022-2023 Annual Action Plan 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
Lead Agency GLENDORA CITY
CDBG Administrator GLENDORA CITY Community Development Department Table 1 – Responsible Agencies
Narrative (optional)
The City of Glendora, through its Community Development Department, serves as the lead agency in coordinating the consolidated planning and submission process. The City of Glendora is responsible for its own Community Development Block Grant (CDBG) program. The City is also responsible for preparing its own Annual Action Plan and Consolidated Annual Performance Evaluation and Review (CAPER).

Consolidated Plan Public Contact Information
Valerie Velasquez, Economic Development and Housing Manager Glendora City Hall - 116 E. Foothill Boulevard Glendora, CA 91741 (626) 914-8292
DRAFT
Item #4. Page 13
Meeting Date: 5/10/2022 / Packet Page #: 22
2022-2023 Annual Action Plan 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
The City of Glendora consulted with key City departments in the development of the FY 2022- 2023 Annual Action Plan including: Building; Planning; Code Enforcement; Community Services; and Public Works. Information was also collected from other public and quasi-public agencies, during the Consolidated Plan process, which included the Housing Authority County of Los Angeles and several local Public Service Agencies. Copies of the draft Annual Action Plan will be made available during the 30-day public review of the FY 2022-2023 Action Plan from March 22, through May 10, 2022.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City of Glendora conducted significant outreach through a needs assessment process as part of the 2018-2023 Consolidated Plan. Those results were incorporated into the FY 2022-2023 Annual Action Plan. The needs assessment process included contacting a wide range of service providers to compile information on community needs. Agencies representing persons with HIV/AIDS, homeless persons, low-income youth, persons with disabilities, elderly persons, and persons with alcohol/substance abuse problems were contacted. Specifically, the following agencies were contacted via telephone calls and/or emails as part of the development of the FY 2022-2023 Annual Action Plan: The Housing Rights Center. The City of Glendora will continue to consult with the aforementioned agencies to address the public service needs of the community.

Staff will participate on local and regional boards on issues related to homelessness.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The City of Glendora does not receive funding under the Emergency Solutions Grant (ESG) program. However, staff does coordinate with the County's Continuum of Care lead agency the Los Angeles Homeless Services Authority (LAHSA) and the San Gabriel Valley Council of Governments (SGVCOG) regarding homelessness in the City. Specifically, the City is a voting member on the SGVCOG Homelessness Committee, which studies problems, programs, and other matters that pertain to the regional homelessness issues and provides policy direction to the SGVCOG.

DRAFT
Item #4. Page 14
Meeting Date: 5/10/2022 / Packet Page #: 23
2022-2023 Annual Action Plan 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS As stated, the City of Glendora does not receive funding under the Emergency Solutions Grant (ESG) program. Staff does coordinate with the County's Continuum of Care lead agency the Los Angeles Homeless Services Agency (LAHSA) and the San Gabriel Valley Council of Governments regarding homelessness in the City.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
1 Agency/Group/Organization Los Angeles Homeless Services Authority Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by
Consultation?
Homelessness Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
This agency was consulted for statistics
pertaining to homelessness within the
County and City.
2 Agency/Group/Organization GLENDORA CITY
Agency/Group/Organization Type Housing
Other government - Local
Grantee Department
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Economic Development
Anti-poverty Strategy
Lead-based Paint Strategy
Community Development (Infrastructure
and Public Facility) Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Consulted on needs pertaining to public
improvements.

DRAFT
Item #4. Page 15
Meeting Date: 5/10/2022 / Packet Page #: 24
2022-2023 Annual Action Plan 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
3 Agency/Group/Organization HOUSING AUTHORITY COUNTY OF LOS

ANGELES
Agency/Group/Organization Type Housing
Other government - County
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
This agency was contacted for information
pertaining to housing choice vouchers
issued within the City of Glendora and
housing needs.
4 Agency/Group/Organization HOUSING RIGHTS CENTER
Agency/Group/Organization Type Housing
Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Fair Housing Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
The Housing Rights Center provides the
City with quarterly reports on the nature
and scope of resident’s issues related to
fair housing.
5 Agency/Group/Organization Elwood Family Apartments
Agency/Group/Organization Type Housing
What section of the Plan was addressed by
Consultation?
Fair Housing Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Provided comments on affordable housing
and need for fair housing education,
services for low-income households,
persons with disabilities, and victims of
domestic violence.
6 Agency/Group/Organization LA FETRA SENIOR CENTER AND INTERVAL

SENIOR SERVICES
Agency/Group/Organization Type Services-Elderly Persons Neighborhood Organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
DRAFT
Item #4. Page 16
Meeting Date: 5/10/2022 / Packet Page #: 25
2022-2023 Annual Action Plan 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
La Fetra Senior Center staff was contacted
for data pertaining to senior needs.
7 Agency/Group/Organization Glendora Public Library
Agency/Group/Organization Type Services-Education
Services-Employment
Other government - Local
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
Glendora Public Library was contacted for
data pertaining to special needs groups.
8 Agency/Group/Organization GLENDORA WELFARE ASSOCIATION Agency/Group/Organization Type Housing
Services-homeless
Neighborhood Organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied
youth
Homelessness Strategy
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
The Glendora Welfare Association was
contacted for data pertaining to homeless
needs and those at risk of homelessness.
9 Agency/Group/Organization San Gabriel Valley Council of Governments Agency/Group/Organization Type Government - Regional Planning DRAFT
Item #4. Page 17
Meeting Date: 5/10/2022 / Packet Page #: 26
2022-2023 Annual Action Plan 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied
youth
Homelessness Strategy
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation
or areas for improved coordination?
The City is a voting member on the
Homelessness Committee of SGVCOG.

Table 2 – Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting The City provided for limited consultation efforts due to the small amount of grant funds being received and the need to focus these limited resources to viable projects.

Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the
goals of each plan?
Continuum of Care Los Angeles Homeless Services
Authority (LAHSA)
This agency was
consulted for statistics
pertaining to homelessness
within the County and City.

Table 3 – Other local / regional / federal planning efforts Narrative (optional)
DRAFT
Item #4. Page 18
Meeting Date: 5/10/2022 / Packet Page #: 27
Annual Action Plan 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The citizen participation process undertaken by the City to solicit input in the development of the Annual Action Plan for FY 2022-2023 includes:
• Publishing two notices on December 23 and December 30, 2021 announcing the Notice of Funding Availability (NOFA). Notices were also posted on the City’s website and at City Hall.
• Conducting a public hearing before the City Council to discuss community needs, funding applications and potential allocations on March 22, 2022. • A 30-day public review from March 22 through May 10, 2022. • Conducting a second public hearing before the City Council on May 10, 2022 to adopt the FY 2022-2023 Annual Action Plan.

Public notices for the hearings were published in the San Gabriel Valley Examiner, posted at City Hall, and posted on the City's Website. Proof of publication for all public hearings, meetings, and general outreach efforts can be found in the Appendix. Copies of the draft FY 2022-2023 Annual Action Plan are available for the public to read on the City website and at City Hall (Planning Department and Office of the City Clerk). Copies are also available for review by requesting in person or by telephone, fax, or e-mail. City staff ensured adequate notification of public hearings.

Advance notice of public hearings was printed in newspapers of general circulation at least ten days prior to the meeting date and translation services were available upon request for nonEnglish speaking residents. Additionally, the City ensured reasonable access to information and records related to the development of the FY 2022-2023 Annual Action Plan and the expenditure of resources for programs funded by CDBG. The final Consolidated Plan, Annual Action Plans, Substantial Amendments to the Plans, and annual performance reports will be available for five years at City Hall.

DRAFT
Item #4. Page 19
Meeting Date: 5/10/2022 / Packet Page #: 28
Annual Action Plan 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted and reasons
URL (If
applicable)
1 Internet Outreach
Non-targeted/broad
community
A Notice of Funding
Availability (NOFA) was
posted on the City's CDBG
Homepage on December 22,
2021 announcing that
applications for funding
would be accepted from
December 23 to January 21,
2022
Two applications
were received; one
from the Housing
Rights Center and
one from the Public
Works Department.

There were no comments
not accepted.

DRAFT
Item #4. Page 20
Meeting Date: 5/10/2022 / Packet Page #: 29
Annual Action Plan 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
2 Newspaper Ad Non-targeted/broad
community
A Notice of Funding
Availability (NOFA) was
published in the San
Gabriel Valley Examiner
on December 23 and
December 30, 2021
announcing the
availability of funds for
FY 2022-2023. The City
also published a notice in
the San Gabriel Valley
Examiner on March 10,
2022 announcing the
availability of the draft
Action Plan for a 30-day
public review and
comment period from
March 22, 2022 to May
10, 2022; The notice also
announced a public
hearingwould be held on
the draft FY 2021-2022
Annual Action Plan at the
March 22, 2022 Council
Meeting and announced
the second public hearing
would be held on May
10, 2022 for adoption of
the final Action Plan for
FY 2022-2023. All Public
notices published in the
San Gabriel Valley
Examiner were posted at
City Hall, and were
No comments
were received.

There were no
comments not
accepted
DRAFT
Item #4. Page 21
Meeting Date: 5/10/2022 / Packet Page #: 30
Annual Action Plan 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
posted on the City's
Website.
3 Public Hearings
Non-targeted/broad
community
A public hearing was held
before the City Council
on March 22, 2022 to
discuss community
needs, funding
applications and
potential allocations.

No comments
were received.

There were no
comments not
accepted.
4 30-day Public
Review
Non-targeted/broad
community
A 30-day public review
was held fromMarch 22
to May 10, 2022. Copies
of the draft FY 2022-2023
Action Plan were
available for the public to
read on the City website
and at City Hall (Planning
Department and Office of
the City Clerk). Copies
will also be available for
review by requesting in
person or by telephone,
fax, or e-mail.

No comments
were received.

There were no
comments not
accepted.
5 Public Hearing Non-targeted/broad
community
A second public hearing
before the City Council
was held on May 10,
2022 to adopt the Annual
Action Plan.

No comments
were received.

There were no
comments not
accepted.

DRAFT
Table 4 – Citizen Participation Outreach
Item #4. Page 22
Meeting Date: 5/10/2022 / Packet Page #: 31
Annual Action Plan 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
In addition to the $300,000 in CDBG funds expected in FY 2022-2023, there is $580.80 ($581) in prior year funds which are allocated as part of the FY 2022-2023 Annual Action Plan. Therefore, the amount committed to activities in this Action Plan is $300,581.

For planning purposes, the City does not anticipate a significant amount from program income. If improvement projects and economic development efforts. available, program income will be used to support economic development efforts and City infrastructure improvement projects.

DRAFT
Item #4. Page 23
Meeting Date: 5/10/2022 / Packet Page #: 32
Annual Action Plan 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
Anticipated Resources
Introduction
Program Source of
Funds
Uses of Funds Expected Amount Available Year 5 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation
Anticipated:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
$300,000 0 $581 $300,581 $300,000
The City of Glendora anticipates an
allocation of $300,000 in CDBG
funds for FY 2022-2023, and $580.80
in prior year resources.

Table 5 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
Federal funds will leverage additional resources as grant opportunities become available.

DRAFT
Item #4. Page 24
Meeting Date: 5/10/2022 / Packet Page #: 33
Annual Action Plan 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan There is currently no publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan.

Discussion
See discussion above.

DRAFT
Item #4. Page 25
Meeting Date: 5/10/2022 / Packet Page #: 34
Annual Action Plan 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Infrastructure
and Public
Facilities
2018 2022 Non-Housing
Community
Development
CDBG LowMod Income
Target Areas
Infrastructure
and Public
Facilities
CDBG:
$240,581
Public Facility or Infrastructure
Activities other than
Low/Moderate Income
Housing Benefit: 2015 Persons
Assisted
2 Economic and
Human
Development
2018 2022 Non-Housing
Community
Development
CDBG LowMod Income
Target Areas
Economic and
Human
Development
CDBG: $0 Facade treatment/business
building rehabilitation: 0
Business
3 Fair Housing 2018 2022 Fair Housing Fair Housing CDBG:
$15,000
Public Facility or Infrastructure
Activities other than
Low/Moderate Income
Housing Benefit: 60 Persons
Assisted
4 Administration
and Planning
2018 2022 Administration
and Planning
CDBG:
$45,000
DRAFT
Table 6 – Goals Summary
Item #4. Page 26
Meeting Date: 5/10/2022 / Packet Page #: 35
Annual Action Plan 21
OMB Control No: 2506-0117 (exp. 09/30/2021)
Goal Descriptions
1 Goal Name Infrastructure and Public Facilities
Goal
Description
Improve and expand infrastructure and public facilities that benefit low- and moderate-income neighborhoods and residents. The Objective/Outcome categories will be A Suitable Living Environment/Availability/Accessibility (SL-1), with a goal of assisting 5 public facilities/infrastructure projects (1 annually). A total of 7,309 disabled residents will benefit from ADA accessibility improvements.
2 Goal Name Economic and Human Development
Goal
Description
Provide for the economic development needs of low- and moderate- income persons and neighborhood target areas. The Objective/Outcome categories will be Economic Opportunity/Availability/Accessibility (EO-1), with a goal of assisting three businesses over five years.
3 Goal Name Fair Housing
Goal
Description
Promote fair and equal housing choice for all persons, promote housing that is accessible to and usable by persons with disabilities, and comply with the non-discrimination requirements of the various Fair Housing laws. The Objective/Outcome categories will be Decent Housing/Availability/Accessibility (DH-1), with a goal of assisting 250 low/mod people (about 50 annually).
4 Goal Name Administration and Planning
Goal
Description
Provide for administration and planning activities to develop housing and community development strategies and programs needed to carry out actions that address identified needs in the Consolidated Plan. The Objective/Outcome categories will be A Suitable Living Environment/Availability/Accessibility (SL-1), with a goal of successfully administering the CDBG program per HUD regulations.

DRAFT
Item #4. Page 27
Meeting Date: 5/10/2022 / Packet Page #: 36
Annual Action Plan 22
OMB Control No: 2506-0117 (exp. 09/30/2021)
Projects
AP-35 Projects – 91.220(d)
Introduction
The City of Glendora anticipatesreceiving $300,000 of CDBG funds for FY 2022-2023. In addition to the $300,000 of CDBG funds expected for FY 2022-2023, there is $580.80 ($581) of unspent funds available from FY 2020-2021. The combined amounts provide for a total of $300,581 in CDBG programming for FY 2022-2023. The total amount of funding recommendations benefiting low- and moderate-income persons equals 100% for funds subject to the low/mod benefit calculations.

Based on the limited amount of resources available to the City, statutory restrictions, and the Priority needs established in the Consolidated Plan, staff recommendations for the FY 2022-2023 Annual Action Plan are as follows:

1. Administration: CDBG Administration $45,000; Fair Housing $15,000; Sub-Total $60,000.

2. Activities: Street Improvement Project (Nine Streets south of Juanita Ave, west of Glendora Ave.: Newburgh, Laxford, Carter, Santa Fe, Vermont, Pennsylvania, Washington, Bender and Westridge). $240,581 in FY 2022-2023 Entitlement funding to be combined with $441,637 in prior year funding already allocated.

Projects
# Project Name
1 Street Improvement Project -Nine streets south of Juanita Ave and west of Glendora Ave.:

Newburgh, Laxford, Carter, Santa Fe, Vermont, Pennsylvania, Washington, Bender and Westridge
2 Fair Housing
3 General CDBG Administration
Table 7 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
During the development of this FY 2018-2023 Consolidated Plan, which forms the basis for establishing objectives and outcomes in the Strategic Plan and five (5) subsequent Annual DRAFT
Item #4. Page 28
Meeting Date: 5/10/2022 / Packet Page #: 37
Annual Action Plan 23
OMB Control No: 2506-0117 (exp. 09/30/2021)
Action Plans, the following priority needs and objectives were established:

1. Infrastructure and Public Facilities: Improve and expand infrastructure and public facilities that benefit low- and moderate-income neighborhoods and residents.

2. Economic and Human Development: Provide for the economic development needs of low- and moderate- income persons and neighborhood target areas.

3. Fair Housing: Promote fair and equal housing choice for all persons, promote housing that is accessible to and usable by persons with disabilities, and comply with the nondiscrimination requirements of the various Fair Housing laws.

4. Administration and Planning: Provide for administration and planning activities to develop housing and community development strategies and programs needed to carry out actions that address identified needs in the Consolidated Plan.

These established priority needs form the basis for allocating investments geographically within the jurisdiction during the next five-year period and are a result of various community outreach efforts and consultation meetings developed under the Citizen Participation process. Given the limited resources the City will receive, the City will be relying on non-profit agencies to assist in addressing obstacles to meet underserved needs.

The City’s strategy of focusing CDBG funds on public facilities and infrastructure are in line with HUD’s guidance urging grantees to consider using CDBG funds, to the extent possible, to support investments in predevelopment activities for infrastructure and public facilities activities per a Presidential Memorandum issued January 16, 2015, which instructed federal agencies to expand support for predevelopment activities.

Given the limited CDBG funding allocation, affordable housing is not identified as a priority for CDBG funds. The City will be supporting affordable housing through other programs and activities, including planning tools such as density bonus incentives and zoning provisions for accessory dwellings and supportive/transitional housing, and Housing Choice Vouchers.

DRAFT

Item #4. Page 29
Meeting Date: 5/10/2022 / Packet Page #: 38
Annual Action Plan 24
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-38 Project Summary
Project Summary Information
1 Project Name Street Improvement Project - Nine Streets south of Juanita Ave and west of Glendora Ave.

Target Area Census Tract 4039.02, Block Group 2
Goals Supported Infrastructure and Public Facilities
Needs Addressed Infrastructure and Public Facilities
Funding CDBG: $240,581
Description Rehabilitation of the deteriorating pavement between Grand Avenue and Glendora Avenue, north of Arrow Highway. Project area will include street segments of Newburgh Street, Laxford Street, Carter Drive, Westridge Avenue, Bender Avenue, Washington Avenue, Vermont Avenue and Santa Fe Avenue.

Target Date 6/30/2023
Estimate the number and
type of families that will
benefit from the
proposed activities
The project will benefit 2,015 residents of which 1,035 (51.36%) are considered low- and moderate- income within Census Tract 4039.02.

Location Description The work is within the low- and moderate-income area of Census Tract 4039.02.

Planned Activities Work will include replacing damaged curb, gutter, sidewalk and curb ramps to provide a safe and accessible path of travel.
2 Project Name Fair Housing
Target Area Citywide
Goals Supported Fair Housing
Needs Addressed Fair Housing
Funding CDBG: $15,000
Description The Housing Rights Center will assist the City with fair housing complaint intake, enforcement, and education and outreach activities. This will foster fair and equal housing choice for all persons.

Target Date 6/30/2023
DRAFT
Item #4. Page 30
Meeting Date: 5/10/2022 / Packet Page #: 39
Annual Action Plan 25
OMB Control No: 2506-0117 (exp. 09/30/2021)
Estimate the number and
type of families that will
benefit from the
proposed activities
Approximately 35 persons will benefit.

Location Description The project is available on a citywide basis. The program is administered at 520 S Virgil Ave, Ste 400, Los Angeles, CA 90020 by the Housing Rights Center. Services will be available to all residents city-wide.

Planned Activities The Housing Rights Center will assist the City with fair housing complaint intake, enforcement, and education and outreach activities. This will foster fair and equal housing choice for all persons.
3 Project Name General CDBG Administration
Target Area
Goals Supported Administration and Planning
Needs Addressed Administration and Planning
Funding CDBG: $45,000
Description Provide for administration and planning activities to develop housing and community development strategies and programs needed to carry out actions that address identified needs in the Consolidated Plan.

Target Date 6/30/2023
Estimate the number and
type of families that will
benefit from the
proposed activities
Not applicable
Location Description Project is available on a citywide basis. The program is administered at 116 E. Foothill Blvd. Glendora, CA 91741 by the City's Planning Department.

Planned Activities Provide for administration and planning activities to develop housing and community development strategies and programs needed to carry out actions that address identified needs in the Consolidated Plan.

DRAFT
Item #4. Page 31
Meeting Date: 5/10/2022 / Packet Page #: 40
Annual Action Plan 26
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed With limited CDBG funds, the City plans to focus on a limited number of activities for FY 2022- 2023. Geographic distribution of funding is based on the nature of the activity to be funded and will occur as follows:
• Fair housing services will be provided citywide to all residents; and • Street Improvement Projects administered by the Public Works Department will take place on primarily residential streets in the City’s low- and moderate-income areas.

Geographic Distribution
Target Area Percentage of Funds
CDBG Low-Mod Income Target Areas 80%
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically Given the limited level of CDBG funding, the City believes that a cost-effective strategy is to concentrate improvements in the low- and moderate-income areas.

Discussion
See discussions above.

DRAFT
Item #4. Page 32
Meeting Date: 5/10/2022 / Packet Page #: 41
Annual Action Plan 27
OMB Control No: 2506-0117 (exp. 09/30/2021)
Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
As stated, there are limited opportunities and funding available to provide affordable housing in Glendora. They City will continue to seek new partnerships in the upcoming years. During FY 2022-2023 the City will address affordable housing needs through the following programs:
• Housing Choice Vouchers Rental Assistance (DH-2): Housing Choice Vouchers will be available to extremely low- and low-income City resident through the Los Angeles County Development Authority (LACDA). Approximately 47 low-income (0-50 percent AMI) renter-households will be assisted, which will include elderly, single-parent, and disabled special needs households.
• Fair Housing Program (DH-1): The City’s Fair Housing Program is administered by the Housing Rights Center (HRC), which provides fair housing services and landlord/tenant information to residents and housing providers who request counseling, resource referral, complaint investigation, and public education on all forms of housing discrimination. Approximately 35 low-income (0-50 percent AMI) persons will be assisted, including elderly, single-parent, and disabled special needs households.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 35
Special-Needs 0
Total 35
Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 35
The Production of New Units 0
Rehab of Existing Units 0
Acquisition of Existing Units 0
Total 35
Table 10 - One Year Goals for Affordable Housing by Support Type Discussion
See discussions above.

DRAFT
Item #4. Page 33
Meeting Date: 5/10/2022 / Packet Page #: 42
Annual Action Plan 28
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-60 Public Housing – 91.220(h)
Introduction
No public housing is located in the City of Glendora.

Actions planned during the next year to address the needs to public housing Not Applicable. No public housing is located in the City of Glendora.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
Not Applicable. No public housing is located in the City of Glendora.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
The Los Angeles County Development Authority (LACDA) administers the Housing Choice Voucher program on behalf of the City of Glendora. LACDA is identified as a High Performing Housing Authority and is not designated as troubled under 24 CFR part 902.

Discussion
See discussions above.

DRAFT
Item #4. Page 34
Meeting Date: 5/10/2022 / Packet Page #: 43
Annual Action Plan 29
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
The population of homeless is small in the City of Glendora and the City has very limited resources to address homelessness. Homeless activities have not been established as a high priority for the purpose of spending CDBG funds in the FY 2018-2023 Consolidated Plan. In addition, Therefore, the City relies on coordinated efforts with the following agenciesthe needs of those experiencing homelessness:
• The East San Gabriel Valley Coalition for the Homeless to provider information, counseling, and referral services to homeless persons that reside in Glendora; Los Angeles Homeless Services Authority (LAHSA) to provide shelter opportunities; and • The Glendora Welfare Agency's Operation Improvement Program to provide financial assistance to homeless or those that are at-risk of being homeless. Motel vouchers, transportation services, food, clothing, gasoline vouchers, rental assistance, utility payments and referral services are provided through this program; and • The Los Angeles Homeless Services Authority (LAHSA) to provide shelter opportunities.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
In 2018, the City of Glendora, in collaboration with four other SGV cities (Azusa, Covina, Duarte, and West Covina) applied for Los Angeles County Measure H funds under the Priority Area of enhancing County Service systems for those experiencing or at-risk of homelessness. A grant of $343,250 was awarded to these five communities to retain case managers to assist the homeless.

In addition, the City of Glendora is a voting member of the Homelessness Committee of the San Gabriel Valley Council of Governments (SGVCOG) to study homeless issues and programs. The City will continue to work with SGVCOG and the other agencies listed in the Introduction to this section to reach out to homeless persons and assess their individual needs.

Addressing the emergency shelter and transitional housing needs of homeless persons The City will work with the above agencies to address emergency shelter and transitional housing needs of homeless persons.

Helping homeless persons (especially chronically homeless individuals and families, families DRAFT
Item #4. Page 35
Meeting Date: 5/10/2022 / Packet Page #: 44
Annual Action Plan 30
OMB Control No: 2506-0117 (exp. 09/30/2021)
with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City relies on coordinated efforts with several agencies the needs of those experiencing homelessness. Specifically, The Glendora Welfare Agency's Operation Improvement Program provides financial assistance to those that are at-risk of being homeless. Motel vouchers, transportation services, food, clothing, gasoline vouchers, rental assistance, utility payments and referral services are also provided through this program.

Measure H grant funds from Los Angeles County are allocated to Union Station Homeless Services to provide case management services to the homeless and those at-risk of homelessness in Glendora and four surrounding cities(Azusa, Covina, Duarte, Glendora, and West Covina). These services assist the chronically homeless persons to transition to permanent housing and helps prevents those at-risk from becoming homeless.

Due to COVID-19, the City of Glendora has made some changes. On April 14, 2020, the City Council authorized funding from the Affordable Housing Fund to allow staff to execute agreements with local hotels, motels and similar businesses to house and provide services to homeless individuals for the duration of the local emergency declared for COVID-19. The approved funding by the city has made it possible to utilize motels and services in Glendora to house the homeless.

The Union Station navigation team continues to respond to referrals and triage and assess each individual for resource matching. The referrals are assessed to determine who is eligible for project room key, which is designed to house vulnerable individuals that are most susceptible to contracting the Coronavirus. The Community Services Department coordinates with the housing navigators and law enforcement to seamlessly provide strategic outreach and referral services for homeless individuals.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The City continues to coordinate with the agencies listed in the Introduction to this section. The DRAFT
Item #4. Page 36
Meeting Date: 5/10/2022 / Packet Page #: 45
Annual Action Plan 31
OMB Control No: 2506-0117 (exp. 09/30/2021)
comprehensive services provided by the agencies discussed above target those who are most atrisk, including extremely low-income individuals and families, those who are being discharged from publicly funded institutions and systems of care, and those who are receiving assistance from public or private agencies. Services provided assist low-income individuals and families with the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again.

The City continues to operate the Emergency Rent Assistance Program using CARES Act funds (CDBG-CV). These funds address the impacts of COVID-19, which often disproportionally affect extremely-low and low-income individuals and families. Temporary assistance with rent can help prevent those individuals and families from becoming homeless.

Discussion
See discussion above.

DRAFT
Item #4. Page 37
Meeting Date: 5/10/2022 / Packet Page #: 46
Annual Action Plan 32
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Glendora works to remove barriers to affordable housing by implementing a Housing Element that is consistent with California law and taking actions to reduce costs or provide off-setting incentives to assist in the production of safe, high-quality, affordable housing. However, the increasing costs of producing all housing, including affordable housing, and the lack of governmental resources to underwrite the costs make producing affordable housing very difficult. These factors tend to disproportionately impact lower- and moderate-income households due to their more limited capacity to absorb rising market costs. Even when resources are available, it is often not sufficient to underwrite enough of the costs to produce housing for the very low and extremely low population. The City is committed to removing governmental constraints that hinder the production of housing, and offers a one-stop streamlined permitting process to facilitate efficient entitlement and building permit processing.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
The City updated its Housing Element for the 2013-2021 planning period and is currently in the process of updating the Housing Element for the 2021-2029 planning period, but that undertaking is not yet completed. The update did not identify significant governmental constraints to housing development. The City has already completed the following actions aimed at ameliorating the negative effects of public polices:
• 2016 – Amended the City’s density bonus provisions to be consistent with State law. • 2016 – Amended the Zoning Code to address the provision for employee housing. • 2017 – Amended the City’s processing of Second Kitchen Unit to be consistent with State law.

The City will continue to implement the streamlined permit processing as required by State law and offer incentives to foster affordable housing development through State density bonus law and local incentives.

Fair housing issues are also affordable housing issues since they disproportionally impact lowand moderate-income residents. The City also identifies and addresses barriers to fair housing as part of the development of the Analysis of Impediments to Fair Housing Choice (AI). The 2018- DRAFT
Item #4. Page 38
Meeting Date: 5/10/2022 / Packet Page #: 47
Annual Action Plan 33
OMB Control No: 2506-0117 (exp. 09/30/2021)
2022 AI did not identify any Glendora land use policies or zoning which would present an impediment to fair housing choice.

Discussion
See discussions above.

DRAFT
Item #4. Page 39
Meeting Date: 5/10/2022 / Packet Page #: 48
Annual Action Plan 34
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-85 Other Actions – 91.220(k)
Introduction:

This section discusses the City's underserved needs and institutional structure for delivering housing and community development activities.

Actions planned to address obstacles to meeting underserved needs The City will rely on its existing network of public and nonprofit service agencies, along with the City's Community Services Department, to provide an array of supportive services for the City's underserved groups, which include the elderly, homeless and at-risk homeless families and individuals, and the disabled. The City uses a portion of its CDBG administration funds to provide a fair housing program that targets many of the City's underserved residents. Fair housing is a homeless prevention strategy, allowing many equal access to housing and assisting those facing unfair treatment in the housing market. CDBG funds will also be used to provide needed street improvements in low- and moderate-income neighborhoods, in which many of those underserved individuals may reside.

Actions planned to foster and maintain affordable housing The City will continue to foster affordable housing development in the community through incentives such as density bonuses. The City identifies and addresses barriers to fair housing as part of the development of the Analysis of Impediments to Fair Housing Choice (AI). Fostering fair housing as a homeless prevention strategy can assist those facing unfair evictions and foreclosure frauds, often those most in need of affordable housing, and therefore be able to remain at their homes.

Actions planned to reduce lead-based paint hazards
The City's Code Enforcement staff will continue to provide information of lead-based paint hazards and resources for abatement to residents. Such information is also available at public counters.

Actions planned to reduce the number of poverty-level families The City continues expand economic opportunities for lower income persons, especially those living in poverty. The City maintains a reputation as one of the most business friendly communities. The City’s Economic Action Plan (2017) outlines various actions to attract and retain businesses and employment in the City, including providing educational workshops and informational materials, assisting in business licensing and land use/zoning issues, and attracting filming in Glendora that would provide employment and vendor opportunities for local residents DRAFT
Item #4. Page 40
Meeting Date: 5/10/2022 / Packet Page #: 49
Annual Action Plan 35
OMB Control No: 2506-0117 (exp. 09/30/2021)
and businesses. The City also created a dedicated section on its website to function as a centralized location for information and resources for existing and prospective businesses.

Actions planned to develop institutional structure
The City’s Housing Authority took over the management of the former Redevelopment Agencies housing obligations when it became the Housing Successor. Also in response to the dissolution of Redevelopment, tht City eliminated the Housing Division and consolidated the administration of CDBG program under the City's Planning Department. City staff had consulted with HUD staff and attended HUD trainings in order to better craft a CDBG program that can be delivered in a cost-effective manner. City staff will continue to communicate and work with HUD staff to implement the CDBG program and develop institutional structure.

Actions planned to enhance coordination between public and private housing and social service agencies
The City will continue to coordinate with public and private housing and services agencies to deliver housing and community development activities in the community. Various agencies will continue to be invited to attend public meetings related to the CDBG program.

Discussion
See discussions above.

DRAFT
Item #4. Page 41
Meeting Date: 5/10/2022 / Packet Page #: 50
Annual Action Plan 36
OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

The following section relates to funding as follows:
• Program Income: The City's Housing Rehabilitation Program funded in previous years occasionally generates program income in the form of loan payoffs. No revolving loan fund or floating fund has been established by the City. The City does not anticipate any Program Income during the next year. If program income is generated, it will be allocated to the Street Improvement Project.
• Prior Year Program Income: No prior year Program Income is unallocated. • Proceeds from Section 108 Loan Guarantees: The City has not received Section 108 loan funds; thus, there are no proceeds from Section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the strategic plan.
• Surplus from Urban Renewal Settlements: The City does not have any urban renewal surplus funds for community development and housing activities. • Grant Funds Returned to the Line of Credit: The City has not been required to return any funds to the line of credit.
• Income from Float-Funded Activities: The City has not established any float- funded activities that would generate income.
• Urgent-Need Activities:No urgent need activities were identified by the City for FY 2022- 2023.
• CDBG Funds Used to Benefit Persons of Low- and Moderate-Income: The City of Glendora anticipates receiving $300,000 of CDBG funds for FY 2022-2023. In addition to the $300,000 in CDBG funds expected in FY 2022-2023, there is $580.80 ($581) in unspent funds available from FY 2021-2022. The combined amounts provide for a total of $300,581 in CDBG programming for FY 2022-2023. The total amount of funding recommendations benefiting low- and moderate income persons for FY 2022-2023 Eeuals DRAFT
Item #4. Page 42
Meeting Date: 5/10/2022 / Packet Page #: 51
Annual Action Plan 37
OMB Control No: 2506-0117 (exp. 09/30/2021)
100 percent for funds subject to the low/mod benefit calculations.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low- and moderate-income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low- and moderate-income. Specify the years covered that include this Annual Action Plan. 100.00%
DRAFT
Item #4. Page 43
Meeting Date: 5/10/2022 / Packet Page #: 52
Annual Action Plan 38
OMB Control No: 2506-0117 (exp. 09/30/2021)

APPENDIX A
Proofs of Publication
- Notice of Funding Availability
- Notice of 30-Day Public Comment Period and Public Hearing Public Comments Received
- no public comments were received
DRAFT
Item #4. Page 44
Meeting Date: 5/10/2022 / Packet Page #: 53
San Gabriel Valley Examiner
1160 Englewild Dr.

Glendora, CA 91741
626-852-3374

PROOF OF PUBLICATION
(201 5.5 C.C.P.)

STATE OF CALIFORNIA
County of Los Angeles
I am a resident of the county aforesaid. I am
over the age of eighteen years, I am not a
party to the above-entitled matter. I am the
principal clerk of the Publisher of the San
Gabriel Valley Examiner, an adjudicated
newspaper of general circulation printed and
published weekly in the City of Glendora,
County of Los Angeles. The San Gabriel Valley
Examiner has been adjudged a newspaper of
general circulation by the Superior Court of
the County of Los Angeles, State of California,
under the date of July 19, 1999, case Number
KS 005341. The notice, of which the annexed
is a true printed copy, has been published in
each regular and entitled issue of said
newspaper and not any supplement thereof on
the following dates to wit:

February 25 and March 4, 2021
I declare under penalty of perjury that the
foregoing is true and correct.

Executed in the City of Glendora, Los Angeles
County, California
On this 4th day of March 2021.

Signature
City of Glendora
Attn: City Clerk
116 E. Foothill Blvd.

Glendora, CA 91741

PUBLIC NOTICE

CITY OF GLENDORA

NOTICE OF AVAILABILITY OF COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR
FISCAL YEAR 2021-2022
_____________________________________________
NOTICE IS HEREBY GIVEN that the City of Glendora is currently accepting applications for eligible Community Development Block Grant (CDBG) funded projects or services for the next Fiscal Year, July 1, 2021 through June 30, 2022.

PROPOSAL: The primary objective of the Federal Housing and Urban Development Department’s (HUD) CDBG program is “the development of viable urban communities by providing decent housing, a suitable environment and expanding economic opportunities principally for persons of low-and moderate income.” The City of Glendora anticipates receiving approximately $285,000 from HUD which will be allocated to various eligible projects and programs.

The City is requesting proposals from interested, tax-exempt California non-profit organizations and City Departments that provide eligible CDBG services and/or projects benefiting residents. All eligible applications will be reviewed by the Community Development Department and forwarded by recommendation to the City Council.

The City Council will hold a public hearing at a later date in April 2021 to review the recommendations and in May 2021 to make the final award determinations.

Those interested must complete an application package which will be available starting February 25, 2021. Application packages will be available on the City’s website www.cityofglendora.org or at the City of Glendora, Community Development Department, 116 East Foothill Boulevard, Glendora, California 91741.

Applications will be accepted until 5:00 p.m. on Friday, March 19, 2021 at the City of Glendora Community Development Department, 116 East Foothill Boulevard, Glendora. Applications may not be sent by facsimile and no extension of the deadline will be granted. Applications may be photocopied, but must be signed by the official authorized to act on behalf of the applicant.

Questions regarding this request for proposal should be directed to Valerie Velasquez, Economic Development and Housing Manager, City of Glendora, 116 East Foothill Boulevard, Glendora, California 91741 at (626) 914-8292 or via email at [email protected].

Kathleen R. Sessman, City Clerk/Communications Director Published San Gabriel Valley Examiner: February 25, 2021 and March 4, 2021.

I, Kathleen R. Sessman, City Clerk/Communications Director of the City of Glendora, hereby certify that a copy of this Notice was posted on the bulletin board outside the City Hall Council Chamber, 116 E.

Foothill Boulevard at 2:00 p.m. on February 22, 2021.

Kathleen R. Sessman, MMC
City Clerk/Communications Director
Publish San Gabriel Valley Examiner: February 25, 2021 and March 4, 2021. #GB04 DRAFT
Item #4. Page 45
Meeting Date: 5/10/2022 / Packet Page #: 54
San Gabriel Valley Examiner
709 E. Route 66 Ste. A
Glendora, CA 91740
626-852-3374
PAGE 1
City of Glendora
Attn: City Clerk
116 E. Foothill Blvd.

Glendora, CA 91741
(PLEASE SEE PAGE 2 FOR AD COPY)

NOTICE OF PUBLIC HEARING
CDBG Action Plan FY 22-23
(GC02)

PROOF OF PUBLICATION
(201 5.5 C.C.P.)

STATE OF CALIFORNIA
County of Los Angeles
I am over the age of eighteen years, I am not
a party to the above-entitled matter. I am the
principal clerk of the Publisher of the San
Gabriel Valley Examiner, an adjudicated
newspaper of general circulation printed and
published weekly in the City of Glendora,
County of Los Angeles. The San Gabriel Valley
Examiner has been adjudged a newspaper of
general circulation by the Superior Court of
the County of Los Angeles, State of California,
under the date of July 19, 1999, case Number
KS 005341. The notice, of which the annexed
is a true printed copy, has been published in
each regular and entitled issue of said
newspaper and not any supplement thereof on
the following dates to wit:

March 10, 2022
I declare under penalty of perjury that the
foregoing is true and correct.

Executed in the City of Glendora, Los Angeles
County, California
On this 10th day of March 2022.

Signature
DRAFT
Item #4. Page 46
Meeting Date: 5/10/2022 / Packet Page #: 55

NOTICE OF PUBLIC HEARING

GLENDORA CITY COUNCIL
_____________________________________________
NOTICE IS HEREBY GIVEN that the Glendora City Council will hold a public hearing in the City Council Chambers of City Hall, 116 E. Foothill Boulevard, Glendora, California, on Tuesday, March 22, 2022 at 7:00 p.m. to receive and consider public input on needs and resources relative to the One-Year Action Plan for Fiscal Year 2022-2023. A second public hearing will be held on Tuesday, May 10, 2022 at 7:00 p.m. to approve submittal of the Plan to the U.S. Department of Housing and Urban Development (HUD).

PLEASE TAKE NOTICE that in the event an Executive Order issued by Governor Newsom and/or the City’s declaration of a local emergency related to COVID-19 are still in effect on the dates scheduled to conduct the noticed meetings, it may be necessary to conduct a virtual City Council meeting utilizing the Zoom Video Communications platform. To participate, open Zoom on your device and enter meeting ID# cityofglendora.org/zoom.

PUBLIC HEARING MEETING LOCATION AND DATE
The City of Glendora is requesting public input on its Community Development Block Grant (CDBG) Program at 7:00 P.M., at its March 22, 2022 City Council meeting. The draft Annual Action Plan will be available on March 22, 2022 for a 30-day public review, ending May 10, 2022. A second public hearing will be held on May 10, 2022 to approve submittal of the Plan to the U.S. Department of Housing and Urban Development (HUD).

In compliance with the American with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City of Glendora’s City Clerk’s Office at (626) 914-8210. Notification 48 hours prior to the scheduled City Council meetings will enable the City to make reasonable arrangements to ensure accessibility to the meeting.

BACKGROUND
Consolidated Plan: Every five years, the CDBG program requires that the City adopt a “Consolidated Plan,” which establishes the goals and objectives of the City’s CDBG program. During the development of this 2018-2023 Consolidated Plan, which forms the basis for establishing objectives and outcomes in the Strategic Plan and five (5) subsequent Annual Action Plans, the following priority needs and objectives were established:

1. Infrastructure and Public Facilities: Improve and expand infrastructure and public facilities that benefit low- and moderate-income neighborhoods and residents.

2. Economic and Human Development: Provide for the economic development needs of lowand moderate- income persons and neighborhood target areas.

3. Fair Housing: Promote fair and equal housing choice for all persons.

4. Administration and Planning: Provide for administration and planning activities to carry out actions that address identified needs in the Consolidated Plan.

These established Priority Needs form the basis for allocating investments geographically within the City during the next five-year period and are a result of various community outreach efforts and consultation meetings developed under the Citizen Participation process.

Only eligible activities that receive a High priority level in the FY 2018-2023 Consolidated Plan will be funded during the five year period.

Annual Action Plan: The Annual Action Plan is part of the Five-Year Consolidated Plan and serves as the City’s application for funding from HUD. The City of Glendora will receive an allocation of approximately $300,000 of CDBG funds for FY 2022-2023. The Federal Budget has not been approved at this time, however the City must meet certain statutory deadlines in submitting its Action Plan and allowing for citizen participation, as such staff has developed this allocation amount based on last year’s allocation. Once the official allocation for Glendora is released from HUD, staff will revise the budget with 20% for Administration and Fair Housing and 80% for Infrastructure. Final figures will be presented at the May 10, 2022 meeting for adoption of the Annual Action Plan.

In addition to the annual allocation, unspent funds are available from prior years in the amount of $580.80 ($581). These unspent funds will be allocated to projects in FY 2022-2023. Combined with the anticipated allocation, a total of $300,581 will be available in FY 2022-2023.

CDBG 2022-2023 Allocation: $300,000 (estimate)
Unspent Funds prior years: $581
Total: $300,581
The CDBG funding may be allocated to the following types of eligible projects:

1. Acquisition: by purchase, long-term lease, and donation of real property for an eligible public purpose.

2. Disposition: of real property acquired under the CDBG Program.

3. Construction and Rehabilitation: of certain publicly owned facilities, such as (a) senior citizen centers; (b) parks and playgrounds; (c) community centers; (d) fire protection facilities and equipment; (e) sidewalks and street improvements; (f) water and sewer systems.

4. Rehabilitation of publicly and privately owned housing: for low-and moderate-income households.

5. Public Services: which are new or expanding, and directed toward meeting employment, crime prevention, childcare, drug abuse prevention, homeless assistance, or other community service needs.

6. Removal of Architectural Barriers: that restricts the mobility and accessibility of elderly or handicapped persons to publicly owned and privately-owned buildings, facilities, and improvements.

7. Special Economic Development Activities: that provide grants, loan guarantees and other forms of necessary or appropriate support to private “for profit” businesses to provide increasing employment opportunities and other public benefit.

While funding amounts are somewhat flexible, there are statutory limitations that restrict the amount of funding for Planning and Administration costs to not more than 20 percent of the annual grant allocation and limit public services to 15 percent of the annual grant allocation.

Based on the limited amount of resources available to the City, statutory restrictions, and the Priority Needs established, staff recommendations for the FY 2022-2023 CDBG One-Year Annual Action Plan are as follows:

ACTIVITY AMOUNT
General CDBG Administration $45,000
Fair Housing $15,000
Administration and Fair Housing Sub-Total $60,000
Street Improvement Project (Nine Streets south of Juanita Ave, $240,581 west of Glendora Ave.: Newburgh, Laxford, Carter, Santa Fe, Vermont, Pennsylvania, Washington, Bender and Westridge.

Infrastructure Sub-Total $240,581
Total CDBG Budget for Fiscal Year 2022-2023 $300,581

PUBLIC REVIEW AND COMMENT PERIOD
All interested persons are invited to the Public Hearing to comment on the City’s CDBG program and Action Plan. In addition, written comments may be submitted to the City prior to the public hearing and during the 30-day public comment period.

Comments from the public hearing and those submitted to staff during the comment period will be addressed in the final version of the Plans submitted to the U.S. Department of Housing and Urban Development. Comments and questions regarding the Plans can be addressed to:

Valerie Velasquez, Economic Development and Housing Manager City of Glendora
116 E. Foothill Boulevard
Glendora, CA 91741
(626) 914-8292
All interested parties are invited to attend said hearing and express their views on this matter. Should you be unable to attend the public hearing, your comments must be made in writing and delivered to the City Clerk prior to the scheduled hearing date. Related documents are on file for public inspection at the Office of the City Clerk and the Community Development Department, 116 E. Foothill Boulevard Glendora, California, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Thursday, exclusive of holidays. City staff can be contacted at (626) 914-8292.

Further information on the Action Plan may be obtained or viewed at the following locations commencing on March 22, 2022:

1. OFFICE OF THE CITY CLERK: 2. COMMUNITY DEVELOPMENT DEPT.

Glendora City Hall Glendora City Hall
116 E. Foothill Boulevard 116 E. Foothill Boulevard
Glendora, CA 91741 Glendora, CA 91741
(626) 914-8210 (626) 914-8292
If you challenge this action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

Kathleen R. Sessman, City Clerk/Communications Director Publish in the San Gabriel Valley Examiner on March 10, 2022. #GC02 PAGE 2
DRAFT
Item #4. Page 47
Meeting Date: 5/10/2022 / Packet Page #: 56
San Gabriel Valley Examiner
709 E. Route 66 Ste. A
Glendora, CA 91740
626-852-3374
PAGE 1
City of Glendora
Attn: City Clerk
116 E. Foothill Blvd.

Glendora, CA 91741
(PLEASE SEE PAGE 2 FOR AD COPY)

NOTICE OF PUBLIC HEARING
CDBG Action Plan FY 22-23
(GC02)

PROOF OF PUBLICATION
(201 5.5 C.C.P.)

STATE OF CALIFORNIA
County of Los Angeles
I am over the age of eighteen years, I am not
a party to the above-entitled matter. I am the
principal clerk of the Publisher of the San
Gabriel Valley Examiner, an adjudicated
newspaper of general circulation printed and
published weekly in the City of Glendora,
County of Los Angeles. The San Gabriel Valley
Examiner has been adjudged a newspaper of
general circulation by the Superior Court of
the County of Los Angeles, State of California,
under the date of July 19, 1999, case Number
KS 005341. The notice, of which the annexed
is a true printed copy, has been published in
each regular and entitled issue of said
newspaper and not any supplement thereof on
the following dates to wit:

March 10, 2022
I declare under penalty of perjury that the
foregoing is true and correct.

Executed in the City of Glendora, Los Angeles
County, California
On this 10th day of March 2022.

Signature
Item #4. Page 48
Meeting Date: 5/10/2022 / Packet Page #: 57

NOTICE OF PUBLIC HEARING

GLENDORA CITY COUNCIL
_____________________________________________
NOTICE IS HEREBY GIVEN that the Glendora City Council will hold a public hearing in the City Council Chambers of City Hall, 116 E. Foothill Boulevard, Glendora, California, on Tuesday, March 22, 2022 at 7:00 p.m. to receive and consider public input on needs and resources relative to the One-Year Action Plan for Fiscal Year 2022-2023. A second public hearing will be held on Tuesday, May 10, 2022 at 7:00 p.m. to approve submittal of the Plan to the U.S. Department of Housing and Urban Development (HUD).

PLEASE TAKE NOTICE that in the event an Executive Order issued by Governor Newsom and/or the City’s declaration of a local emergency related to COVID-19 are still in effect on the dates scheduled to conduct the noticed meetings, it may be necessary to conduct a virtual City Council meeting utilizing the Zoom Video Communications platform. To participate, open Zoom on your device and enter meeting ID# cityofglendora.org/zoom.

PUBLIC HEARING MEETING LOCATION AND DATE
The City of Glendora is requesting public input on its Community Development Block Grant (CDBG) Program at 7:00 P.M., at its March 22, 2022 City Council meeting. The draft Annual Action Plan will be available on March 22, 2022 for a 30-day public review, ending May 10, 2022. A second public hearing will be held on May 10, 2022 to approve submittal of the Plan to the U.S. Department of Housing and Urban Development (HUD).

In compliance with the American with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City of Glendora’s City Clerk’s Office at (626) 914-8210. Notification 48 hours prior to the scheduled City Council meetings will enable the City to make reasonable arrangements to ensure accessibility to the meeting.

BACKGROUND
Consolidated Plan: Every five years, the CDBG program requires that the City adopt a “Consolidated Plan,” which establishes the goals and objectives of the City’s CDBG program. During the development of this 2018-2023 Consolidated Plan, which forms the basis for establishing objectives and outcomes in the Strategic Plan and five (5) subsequent Annual Action Plans, the following priority needs and objectives were established:

1. Infrastructure and Public Facilities: Improve and expand infrastructure and public facilities that benefit low- and moderate-income neighborhoods and residents.

2. Economic and Human Development: Provide for the economic development needs of lowand moderate- income persons and neighborhood target areas.

3. Fair Housing: Promote fair and equal housing choice for all persons.

4. Administration and Planning: Provide for administration and planning activities to carry out actions that address identified needs in the Consolidated Plan.

These established Priority Needs form the basis for allocating investments geographically within the City during the next five-year period and are a result of various community outreach efforts and consultation meetings developed under the Citizen Participation process.

Only eligible activities that receive a High priority level in the FY 2018-2023 Consolidated Plan will be funded during the five year period.

Annual Action Plan: The Annual Action Plan is part of the Five-Year Consolidated Plan and serves as the City’s application for funding from HUD. The City of Glendora will receive an allocation of approximately $300,000 of CDBG funds for FY 2022-2023. The Federal Budget has not been approved at this time, however the City must meet certain statutory deadlines in submitting its Action Plan and allowing for citizen participation, as such staff has developed this allocation amount based on last year’s allocation. Once the official allocation for Glendora is released from HUD, staff will revise the budget with 20% for Administration and Fair Housing and 80% for Infrastructure. Final figures will be presented at the May 10, 2022 meeting for adoption of the Annual Action Plan.

In addition to the annual allocation, unspent funds are available from prior years in the amount of $580.80 ($581). These unspent funds will be allocated to projects in FY 2022-2023. Combined with the anticipated allocation, a total of $300,581 will be available in FY 2022-2023.

CDBG 2022-2023 Allocation: $300,000 (estimate)
Unspent Funds prior years: $581
Total: $300,581
The CDBG funding may be allocated to the following types of eligible projects:

1. Acquisition: by purchase, long-term lease, and donation of real property for an eligible public purpose.

2. Disposition: of real property acquired under the CDBG Program.

3. Construction and Rehabilitation: of certain publicly owned facilities, such as (a) senior citizen centers; (b) parks and playgrounds; (c) community centers; (d) fire protection facilities and equipment; (e) sidewalks and street improvements; (f) water and sewer systems.

4. Rehabilitation of publicly and privately owned housing: for low-and moderate-income households.

5. Public Services: which are new or expanding, and directed toward meeting employment, crime prevention, childcare, drug abuse prevention, homeless assistance, or other community service needs.

6. Removal of Architectural Barriers: that restricts the mobility and accessibility of elderly or handicapped persons to publicly owned and privately-owned buildings, facilities, and improvements.

7. Special Economic Development Activities: that provide grants, loan guarantees and other forms of necessary or appropriate support to private “for profit” businesses to provide increasing employment opportunities and other public benefit.

While funding amounts are somewhat flexible, there are statutory limitations that restrict the amount of funding for Planning and Administration costs to not more than 20 percent of the annual grant allocation and limit public services to 15 percent of the annual grant allocation.

Based on the limited amount of resources available to the City, statutory restrictions, and the Priority Needs established, staff recommendations for the FY 2022-2023 CDBG One-Year Annual Action Plan are as follows:

ACTIVITY AMOUNT
General CDBG Administration $45,000
Fair Housing $15,000
Administration and Fair Housing Sub-Total $60,000
Street Improvement Project (Nine Streets south of Juanita Ave, $240,581 west of Glendora Ave.: Newburgh, Laxford, Carter, Santa Fe, Vermont, Pennsylvania, Washington, Bender and Westridge.

Infrastructure Sub-Total $240,581
Total CDBG Budget for Fiscal Year 2022-2023 $300,581

PUBLIC REVIEW AND COMMENT PERIOD
All interested persons are invited to the Public Hearing to comment on the City’s CDBG program and Action Plan. In addition, written comments may be submitted to the City prior to the public hearing and during the 30-day public comment period.

Comments from the public hearing and those submitted to staff during the comment period will be addressed in the final version of the Plans submitted to the U.S. Department of Housing and Urban Development. Comments and questions regarding the Plans can be addressed to:

Valerie Velasquez, Economic Development and Housing Manager City of Glendora
116 E. Foothill Boulevard
Glendora, CA 91741
(626) 914-8292
All interested parties are invited to attend said hearing and express their views on this matter. Should you be unable to attend the public hearing, your comments must be made in writing and delivered to the City Clerk prior to the scheduled hearing date. Related documents are on file for public inspection at the Office of the City Clerk and the Community Development Department, 116 E. Foothill Boulevard Glendora, California, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Thursday, exclusive of holidays. City staff can be contacted at (626) 914-8292.

Further information on the Action Plan may be obtained or viewed at the following locations commencing on March 22, 2022:

1. OFFICE OF THE CITY CLERK: 2. COMMUNITY DEVELOPMENT DEPT.

Glendora City Hall Glendora City Hall
116 E. Foothill Boulevard 116 E. Foothill Boulevard
Glendora, CA 91741 Glendora, CA 91741
(626) 914-8210 (626) 914-8292
If you challenge this action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

Kathleen R. Sessman, City Clerk/Communications Director Publish in the San Gabriel Valley Examiner on March 10, 2022. #GC02 PAGE 2
Item #4. Page 49
Meeting Date: 5/10/2022 / Packet Page #: 58
CDBG Annual
Action Plan 22-23
Community Development
City Council
Item # 4
May 10, 2022
Valerie Velasquez, Economic Development and Housing Manager CityOfGlendora.org
Item #4. Page 50
Meeting Date: 5/10/2022 / Packet Page #: 59
2 CDBG Overview
• Community Development Block Grant
• U.S. Department of Housing and Urban Development
• Annual Action Plan (Fiscal Year 2022-2023)
• Identifies Specific Programs and Activity
• Meet one of three National Objectives
• Low/Moderate Income; Eliminate Slum Blight; Urgent Community Need • Two Public Hearings Required
• March 22, 2022: Commences 30 day Public Review Period • May 10, 2022: Approval of Annual Action Plan
Item #4. Page 51
Meeting Date: 5/10/2022 / Packet Page #: 60
3 Estimated Available Funding FY 2022-2023
• Annual Grant $300,000 est.*
• Unspent Allocation (FY20) $580.80
Total for 2022-2023 $300,580.80
* HUD has not released 2022-2023 CDBG allocations. Figure is estimated based on the 2021-2022 allocation and will be updated once released.

Item #4. Page 52
Meeting Date: 5/10/2022 / Packet Page #: 61
4 Proposed FY 2022-2023 CDBG Annual Action Plan (Estimate)

ACTIVITY AMOUNT
Administration
General CDBG Administration
Fair Housing (Housing Rights Center)
Subtotal:
$45,000.00
$15,000.00
$60,000.00
Projects
Street Improvement (9 Streets, continued from FY 21/22) (9 Streets, continued from FY 21/22)
Subtotal:
$240,580.80
$240,580.80
Total CDBG Expenditures FY 2022-2023 $300,580.80
Item #4. Page 53
Meeting Date: 5/10/2022 / Packet Page #: 62
5 Proposed FY 2022-2023 Required Adjustments

ACTIVITY ADJUSTED AMOUNT
Administration 20% of Actual Allocation
Fair Housing (HRC) $15,000
General CDBG Administration 20%-15,000
Infrastructure (Street Project) 80% of Actual Allocation + $580.80* Total CDBG Expenditures FY 2022-2023: 100% of Actual Allocation + $580.80* *Unspent prior year funds = $580.80
Annual Action Plan will be adjusted to match actual FY 22-23 funding allocation amount.

Item #4. Page 54
Meeting Date: 5/10/2022 / Packet Page #: 63
6 Glendora CDBG
Low – Moderate Income
Census Tract/
Block Groups
Item #4. Page 55
Meeting Date: 5/10/2022 / Packet Page #: 64
7 Street Improvement Project – Census Tract 4039.02, Block 2 Nine Streets:

Westridge Ave.

Bender Ave.

Washington Ave.

Pennsylvania Ave.

Vermont Ave.

Santa Fe Ave.

Newburgh Ave.

Laxford Ave.

Carter Dr.

Item #4. Page 56
Meeting Date: 5/10/2022 / Packet Page #: 65
8 Required Steps:
• Notice Published in Examiner March 10, 2022
• 1
st Public Hearing, March 22, 2022
• 30 Day Public Review of Annual Action Plan
– March 22, 2022 through May 10, 2022
– Posted on website & available in City Hall
• 2
nd Public Hearing, May 10, 2022
• Adjustments to Funding Amounts to Match Actual Allocation • Submission of Application with Annual Action Plan to HUD Item #4. Page 57
Meeting Date: 5/10/2022 / Packet Page #: 66
9 RECOMMENDATIONS
Open and Conduct Public Hearing;

1. Approve the CDBG Annual Action Plan FY 2022-2023;

2. Authorize staff to adjust funding levels; and

3. Authorize the City Manager to submit an Application for the Community Development Block Grant (CDBG) to the
Department of Housing and Urban Development.

That the City Council:

Item #4. Page 58
Meeting Date: 5/10/2022 / Packet Page #: 67

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 10, 2022
FROM: COMMUNITY DEVELOPMENT DISTRICT(S): 3
SUBJECT: PUBLIC MEETING TO RECEIVE TESTIMONY REGARDING A PROPOSAL TO LEVY AND COLLECT ASSESSMENTS FOR THE FISCAL YEAR 2022-2023 FOR THE GLENDORA VILLAGE BUSINESS IMPROVEMENT DISTRICT.

RECOMMENDATION
That the City Council:

1. Conduct the public meeting and receive testimony regarding the proposed levy and collection of assessments for the Glendora Village Business Improvement District.

EXECUTIVE SUMMARY
Each year assessments in the Business Improvement District (BID) must be renewed through a process that consists of several steps, including the preparation of an Annual Report which includes information on the BID boundaries, assessment methodology, activities planned and a budget. Upon approval of the Annual Report, Council adopts a Resolution of Intent to Levy and Collect Assessments. Thereafter, several steps are taken to ensure that affected BID businesses and members of the public are aware of the process. A Public Meeting is held in order that Council may receive testimony from members of the BID and public. The process concludes with a Public Hearing where any protests votes received by affected BID businesses are tabulated. In the absence of a majority protest, Council may adopt a Resolution approving the Levy and Collection of Assessments for the upcoming year.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The Glendora BID was established as provided by the Parking and Business Improvement Area Law of 1989 (California Streets and Highway Code Section 36500 et seq.). State Law and the Glendora Municipal Code require that the Business Improvement District (BID) file an “Annual Report” with the City Council, as the initial step to renewing annual assessments each year.

Glendora City Council received and approved the Annual Report on March 22, 2022 at which time they adopted a Resolution of Intent to Levy and Collect Assessments for the FY 2022-2023 for the Glendora Village Business Improvement District.

DISCUSSION
Tonight’s Public Meeting is the first of two public hearings required prior to the final decision on the levy and collection of taxes for the BID in FY 2023. It is conducted to provide an opportunity for testimony regarding the proposed assessments. There is no requested action other than to receive testimony. Action by the City Council on the proposed assessments will be taken by the Item #5. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 68
Staff Report Page 2 of 3
Council at the Public Hearing, which has been noticed for May 24, 2022. At that meeting, the City Council will be informed as to the results of the balloting as conducted under the CA Streets and Highways Code Sections 36500 et seq. The City Council could then implement or decline the assessment for the upcoming fiscal year.

At the March 22, 2022 City Council meeting, a Resolution of Intent to Levy and Collect Assessments was adopted by the City Council initiating the process to adopt assessments for Fiscal Year 2022-2023. Included respectively as Attachments A and B are the Annual Report and Resolution of Intent adopted by the City Council on March 22, 2022.

The Annual Report provides an explanation of the process to adopt the proposed assessments and the proposed budget. The Annual Report forwarded to City Council by the BID Advisory Board contains information regarding assessments, activities, and a proposed budget for the upcoming year. The BID discussed and approved the proposed FY 2022-2023 BID budget and FY23 Annual Report at their February and March regular scheduled meetings. The BID budget funds expenses that are intended to be of benefit to all businesses in the Village. Activities include a multi-pronged marketing plan, financial contribution to landscape maintenance and events in the Village such as the Wine Walk, Chalk Festival and Holiday Stroll, which bring thousands of people into the Village. As proposed, the projected revenues for the FY2023 BID budget are $99,600 and the proposed expenditures are $113,400. Expenditures proposed for the upcoming year exceed revenues so that the BID can outsource event planning to an event coordinator. The amount exceeding revenues will be covered by the funds available in the BID Fund Balance, which is projected to be $104,000 at the start of FY23.

City staff mailed a notice to all businesses in the BID informing them of tonight’s Public Meeting and the Public Hearing scheduled for May 24, 2022. In addition, notice of tonight’s meeting and the opportunity to give comment, either verbal or written, was posted on the City website. As statutorily required, a joint notice was published in the San Gabriel Valley Examiner on April 7th, 14th, and 21st, 2022. Tonight’s Public Meeting requires no action by Council other than to receive testimony

FISCAL IMPACT
The proposed budget for Fiscal Year 2022-2023 requires use of surplus funds in BID Fund (212), as the proposed expenditures of $113,400 exceed anticipated revenues of $99,600 by $13,800.

ENVIRONMENTAL DETERMINATION
There is no CEQA impacts associated with the recommendations in this report.

Prepared By Valerie Velasquez, Economic Development and Housing Manager
Concurs With Not Applicable
Reviewed By Jeff Kugel, Community Development Director
Certified to Availability of
Funds
Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

Item #5. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 69
Staff Report Page 3 of 3
A. Annual Report
B. Resolution
C. Public Notice
Item #5. Page 3
Meeting Date: 5/10/2022 / Packet Page #: 70

GLENDORA VILLAGE BUSINESS IMPROVEMENT DISTRICT (BID)
ANNUAL REPORT FOR FISCAL YEAR 2022-2023
This annual report includes a proposed assessment levy and program budget for the fiscal year covering July 1, 2022 through June 30, 2023.

Boundaries and Assessments
There are no proposed changes to the BID boundaries or the assessment methodology. The assessment methodology adopted for the current fiscal year (FY) 2021-2022 will continue to be utilized into the FY 2022-2023. The BID boundary map and assessment methodology are included as Exhibits A and B, respectively.

Improvements and Activities
A line-item budget incorporating the cost of improvements and activities is included with this report as Exhibit C.

Method and basis of levying the assessment
All businesses within the BID are subject to the assessments. Charities, resident farmers, ministers, employees of licensees, certain manual laborers, persons under court order, students, and veterans, as those terms are defined in Glendora Municipal Code Section 5.04.060, shall be exempt from paying the charges and assessments imposed pursuant to this chapter.

The assessment methodology is included with this report as Exhibit B.

Surplus revenue to be carried over from 2021-22 year
Each year the surplus balance within the BID fund carries forward as a reserve account to be utilized in the event that expenditures exceed revenue. The proposed FY 2022-2023 budget (Exhibit C) include expenditures greater than revenues by approximately $13,800, therefore the surplus balance within the BID fund will be reduced by that amount in FY 23.

Funding sources other than assessments
As illustrated in Exhibit C, the BID anticipates generating $53,400 from assessments, $45,000 from events and $1,200 from interest and miscellaneous income. Event revenue is primarily comprised of ticket sales from the Wine Walk Event.

Exhibit A – Glendora Village Business Improvement District Boundary Map Exhibit B – Assessment Methodology
Exhibit C – BID Budget FY 2022-2023
Item #5. Page 4
Meeting Date: 5/10/2022 / Packet Page #: 71
EXHIBIT A – BID BOUNDARY MAP
Item #5. Page 5
Meeting Date: 5/10/2022 / Packet Page #: 72
EXHIBIT B – ASSESSMENT METHODOLOGY
Primary Businesses

1. Each “Primary Business” shall be assessed $200 per year. A “Primary Business” is the principal business at a particular address or location.

2. A “Primary Business” shall be subject to additional assessments based on the following factors:
a. “Business Category”
i. Retail and food services classified as a category 210 business pursuant to the City’s business license regulations shall be assessed $200 per year. ii. All other business categories shall be assessed $100 per year. b. “Business Location”
i. (Tier 1) Businesses with a first floor entrance or storefront, and located with an address on Glendora Avenue shall be assessed $200 per year. ii. (Tier 2)

1. Businesses with a first floor entrance or storefront, and located with an address on Foothill Boulevard shall be assessed $100 per year.

2. Businesses with a Glendora Avenue address, but without a direct entry or storefront fronting on Glendora Avenue (e.g. fronting on the Plaza) shall be assessed $100 per year.
iii. (Tier 3) Businesses with a second floor location shall have their “Primary Business” assessment reduced by $100.
iv. (Tier 4) Commercial property owners subject to the business license tax, and without a physical office location in the BID, shall not be assessed a Business Location component as part of their annual assessment.

Secondary Businesses

1. Each “Secondary Business” at a particular address or location shall be assessed $100 per year. A “Secondary Business” is a business that, operates at the same location, but is subordinate to a “Primary Business.”
$0 Assessment Businesses

1. The following businesses shall pay $0 BID assessments a. Independent Contractors including individuals working under contract for a Primary or Secondary Business, who is required to have a business license.

Examples include hair salon stylists and real estate agents. b. Businesses and apartment buildings identified in the attached map.

Item #5. Page 6
Meeting Date: 5/10/2022 / Packet Page #: 73
Glendora Business Improvement District
$0 – Exempt Assessment Location Map
Item #5. Page 7
Meeting Date: 5/10/2022 / Packet Page #: 74
EXHIBIT C – BID BUDGET FY 2022-2023

REVENUES
Assessments 53,400
Wine Walk 40,000
Chalk Festival 5,000
Interest/Miscellaneous Income 1,200
Total 99,600

EXPENDITURES
Marketing/Promotions ($22,500)
Consultant – Website, Graphics, Social Media
Internet Marketing
Print Ads (Newspaper)
Miscellaneous - Street Banners, Promotional Items, etc. 13,200
2,500
5,000
1,800
Landscaping: Maintenance (2x / week) 10,000
Special Events ($72,500)
Wine Walk – WW* 20,000
Chalk Festival – CF* 8,000
Small Business Saturday 4,000
Friday Night Twilight - FNT* 4,000
Halloween Walk 3,500
Holiday Stroll and Santa in the Village 18,000
*Event Coordinator 15,000
Miscellaneous ($8,400)
Seasonal Banners 2,000
Music System 1,000
Storage Rental 2,650
Other Expenses 2,750
Total 113,400
Item #5. Page 8
Meeting Date: 5/10/2022 / Packet Page #: 75
Item #5. Page 9
Meeting Date: 5/10/2022 / Packet Page #: 76
Item #5. Page 10
Meeting Date: 5/10/2022 / Packet Page #: 77
Item #5. Page 11
Meeting Date: 5/10/2022 / Packet Page #: 78
Item #5. Page 12
Meeting Date: 5/10/2022 / Packet Page #: 79
Item #5. Page 13
Meeting Date: 5/10/2022 / Packet Page #: 80
Item #5. Page 14
Meeting Date: 5/10/2022 / Packet Page #: 81
Item #5. Page 15
Meeting Date: 5/10/2022 / Packet Page #: 82
Item #5. Page 16
Meeting Date: 5/10/2022 / Packet Page #: 83
Item #5. Page 17
Meeting Date: 5/10/2022 / Packet Page #: 84
Item #5. Page 18
Meeting Date: 5/10/2022 / Packet Page #: 85
Item #5. Page 19
Meeting Date: 5/10/2022 / Packet Page #: 86
Item #5. Page 20
Meeting Date: 5/10/2022 / Packet Page #: 87
Item #5. Page 21
Meeting Date: 5/10/2022 / Packet Page #: 88

CALL TO ORDER
Mayor/Chair Davis called the meeting of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 6:00 PM.

ROLL CALL
Council Members/Commissioners present: Michael Allawos, David J. Fredendall, Mendell Thompson, Mayor Pro Tem/Vice Chair Gary Boyer, and Mayor/Chair Karen K. Davis Council Members/ Commissioners absent: None
Staff present: City Manager/Executive Director Adam
Raymond, City/Agency Attorney William Wynder, Assistant City Manager Moises Lopez, City Clerk/Communications Director Kathleen R. Sessman, Public Works Director Alison Sweet, Administrative Services Director Marie Ricci, Community Development Director Jeff Kugel, Community Services Director Aguirre, Management Analyst Andrea Ampig, Digital Media Specialist Craig Gill, Digital Media Specialist Greg Morton, Administrative Assistant Lorena Cordova, and Deputy City Clerk/Records Manager Elvia Dominguez

CLOSED SESSION
City Attorney Winder read the Closed Session titles into the record as follows:

City Attorney Wynder read the agendized Closed Session title into the record as follows:

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION A closed session will be held, pursuant to Government Code §54957 to discuss the process utilized to evaluate the positions of City Manager and City Attorney.

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul S. Hansen, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1133 S. Grand Avenue, APN 8632-019-039.

The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; and with 1839 Galveson LLC, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1138 S. Grand Avenue, APN 8641-001-03. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.

City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, April 26, 2022
City Hall Council Chamber
116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Item #6. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 89
Minutes Tuesday, April 26, 2022 Page 2 of 7
City Council Meeting City Council, Successor Agency and Housing Authority

3. CONFERENCE WITH LABOR NEGOTIATORS A closed session will be held, pursuant to Government Code §54957.6 to conduct labor negotiations.

City Negotiators: City Manager Raymond, City Attorney Wynder, Assistant City Manager Lopez, Administrative Services Director Marie Ricci, Human Resources Assistant Director Christina Alvarez
Employee Organization: Glendora Police Officers Association (POA) Mayor invited public comment and inquired if any requests had been received. City Clerk staff announced that no written correspondence and/or requests were received.

City Council recessed into Closed Session at 6:04 p.m., adjourned Closed Session with all Members present and reconvened the meeting back into Open Session at 7:06 p.m.

City Attorney Wynder reported on Closed Sessions and announced the following actions: Item #1) The City Council gave direction to find a professional evaluator to conduct evaluations and designated Council Member Thompson to the Council Liaison; Item #2) The City Council and Housing Authority met in an extended Closed Session to discuss the potential purchase and/or sale of properties listed in the agenda and gave City Staff and City Attorney direction; and Item #3) The City Council reviewed the proposed agreement and provided direction to the City Manager.

INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Father Ron Clark of the St. Dorothy's Church.

The Pledge of Allegiance was led by Azusa Mayor Robert Gonzalez.

STUDENT REPORTS

4. High School Student Representative Report
Student reports were conducted by Charter Oak High School Representative Palak Tripathi, Glendora High School Representative Nadia Bashier, and St. Lucy’s Priory High School Representative Olivia Rizk.

REORDERING OF AND ADDITIONS TO THE AGENDA
No requests were made.

PUBLIC COMMENT

5. Public Comments
Mayor/Chair Davis opened the public comment period. Written correspondence and/or requests to provide comments were received from the following: Joe Cina, Kamal Stephan, and Robert Gonzalez.

There were no additional request received, and therefore, Mayor/Chair Davis closed the public comment period.

Item #6. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 90
Minutes Tuesday, April 26, 2022 Page 3 of 7
City Council Meeting City Council, Successor Agency and Housing Authority

MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Thompson provided a Goldline project update and video and announced that the Mayor's Prayer Breakfast will be held on April 27, 2022.

Council Member/Commissioner Allawos requested Community Services Director Aguirre respond to public comments made regarding Gladstone Park.

Council Member/Commissioner Fredendall commented on the Housing Element public meeting held on April 25, 2022, and announced that the Fairmont Pioneer Cemetery Memorial Day Observance will be in person and held on May 30, 2022 at 9:30 am. and invited the public to attend.

Mayor Pro Tem/Vice Chair Boyer gave an update on California drought conditions, commended staff on a successful Earth Day event, and commented on the Housing Element meeting.

CITY MANAGER AND CITY ATTORNEY STATEMENTS
No reports were given.

SPECIAL ITEMS

6. Proclamation recognizing May 1 - 7, 2022 as "Professional Municipal Clerk's Week." Council Member Fredendall read the proclamation into the records and presented it to Administrative Assistant Cordova and Deputy City Clerk/Records Manager Dominguez who thanked the City Council and accepted the proclamation on behalf of the City Clerk's Department.

7. Proclamation recognizing May 1 - 7, 2022 as "Correctional Officer's Week." Council Member Allawos read the proclamation into the records and presented it to Jailor Alfonso Magana who thanked the City Council and accepted the proclamation on behalf of the Police Department Jailors.

PUBLIC HEARINGS - NONE

CONSENT CALENDAR
Motion made by Michael Allawos, seconded by Mendell Thompson, to approve Consent Calendar items #8 through #10 as presented affirming the actions appropriate to each item.

An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).

8. Affirm minutes from April 12, 2022 City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting Item #6. Page 3
Meeting Date: 5/10/2022 / Packet Page #: 91
Minutes Tuesday, April 26, 2022 Page 4 of 7
City Council Meeting City Council, Successor Agency and Housing Authority RECOMMENDATION: Affirm minutes as presented.

The City Council, Successor Agency for the former Community Redevelopment Agency and Housing Authority affirmed the minutes as presented.

9. Consideration of a Resolution approving a Side Letter agreement to the Tentative Agreement for a Successor Memorandum of Understanding (MOU) between the City of Glendora and the Glendora Police Management Association (PMA) 2020-2024 RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION

OF THE CITY COUNCIL APPROVING A SIDE LETTER AGREEMENT TO THE

TENTATIVE AGREEMENT FOR A SUCCESSOR MEMORANDUM OF

UNDERSTANDING (MOU) BETWEEN THE CITY OF GLENDORA AND THE GLENDORA POLICE MANAGEMENT ASSOCIATION (PMA).”
The City Council adopted City Council Resolution CC 2022-15 entitled, “A RESOLUTION OF

THE CITY COUNCIL APPROVING A SIDE LETTER AGREEMENT TO THE TENTATIVE

AGREEMENT FOR A SUCCESSOR MEMORANDUM OF UNDERSTANDING (MOU)

BETWEEN THE CITY OF GLENDORA AND THE GLENDORA POLICE MANAGEMENT ASSOCIATION (PMA).”

10. Adopt a Resolution allowing for the continued use of "In-Person Hybrid Approach" for City of Glendora Brown Act public meetings
RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION

RE-RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND WHEN APPLICABLE REAUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-DAY PERIOD BEGINNING MAY 1, 2022 THROUGH MAY 30, 2022 PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361.”
The City Council adopted City Council Resolution CC 2022-16 entitled, “A RESOLUTION RERATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND WHEN APPLICABLE RE-AUTHORIZING REMOTE

TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-DAY PERIOD BEGINNING MAY 1, 2022 THROUGH MAY 30, 2022 PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361.”

MEMBER AGENDA ITEMS - NONE

UNFINISHED BUSINESS - NONE

NEW BUSINESS

11. Update on Boards/Commissions Recruitment for terms expiring June 30, 2022.

Item #6. Page 4
Meeting Date: 5/10/2022 / Packet Page #: 92
Minutes Tuesday, April 26, 2022 Page 5 of 7
City Council Meeting City Council, Successor Agency and Housing Authority RECOMMENDATION: 1. Based on the status outlined, provide direction on next steps.

Staff report was given by Deputy City Clerk/Records Manager Dominguez.

City Council discussion included deliberation of options to proceed.

A motion was made by Michael Allawos, seconded by Karen K. Davis, to direct staff to follow Option 2 and dispense with interviewing incumbents and appoint incumbents to second terms and schedule interviews with new applicants for a Special Meeting to be held on Tuesday, May 10, 2022 starting at 5:00 p.m.

An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).

12. Approve the Transfer Agreement with the Los Angeles County Flood Control District and Award a Contract Services Agreement To Craftwater Engineering, Inc. for design services for the Finkbiner Park Stormwater Capture Project in the Amount of $1,107,296 and a 10% contingency in the amount of $110,730 for a total not to exceed amount of $1,218,026. (Strategic Plan Item 46-IMCIF)
RECOMMENDATION: 1. Approve the Transfer Agreement with The Los Angeles County Flood Control District in order to receive $2,581,286 of Measure W Regional Grant Funding over 2 years; 2. Award a Contract Services Agreement to Craftwater Engineering, Inc. for design of the Finkbiner Park Stormwater Capture Project in the Amount of $1,107,296 and a 10% contingency in the amount of $110,730 for a total not to exceed amount of $1,218,026; 3. Authorize the Public Works Director to execute any necessary change order in an amount not to exceed 10% or $110,730; 4. Authorize Administrative Services Director to adjust revenues and expenditures as needed to provide supplemental appropriation; and 5. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.

Staff report and PowerPoint was given by Management Analyst Andrea Ampig.

City Council discussion included an overview of the services provided by the Los Angeles County through the Transfer Agreement; the Design elements for the Craftwater Engineering contract; NDPES storm water capture requirements; Project timeline and expected runoff water capture expected once the project is completed.

Craftwater Engineering Principal Engineer Oliver Galang responded to questions from Council.

A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Approve the Transfer Agreement with The Los Angeles County Flood Control District in order to receive $2,581,286 of Measure W Regional Grant Funding over 2 years; 2. Award a Contract Services Agreement to Craftwater Engineering, Inc. for design of the Finkbiner Park Stormwater Capture Project in the Amount of $1,107,296 and a 10% contingency in the amount of $110,730 for a total not to exceed amount of $1,218,026; 3. Authorize the Public Works Director to execute any necessary change order in an amount not to exceed 10% or $110,730; 4. Authorize Administrative Services Director to adjust revenues and expenditures as needed to provide supplemental Item #6. Page 5
Meeting Date: 5/10/2022 / Packet Page #: 93
Minutes Tuesday, April 26, 2022 Page 6 of 7
City Council Meeting City Council, Successor Agency and Housing Authority appropriation; and 5. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.

An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).

13. Approve Agreements with Innovative Interfaces Incorporated to Cloud-host the Library Central Software System (Polaris) and for five-year License Agreements in an amount not to exceed $155,000 (STRATEGIC PLAN ITEM (45 - EMO)) RECOMMENDATION: 1. Approve a Master Professional Services Agreement with Innovative Interfaces Incorporated for migration of existing Polaris infrastructure to Polaris Cloud, and cloud-hosting services and a five-year Perpetual License Agreement and Subscription License Agreement for an amount not to exceed of $155,000 ($31,000 annually); 2. Authorize an additional one (1) year term renewed for licensing agreements; and 3) Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.

Staff report was given by Information Technology Director Robbin.

There was no Council discussion.

A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Approve a Master Professional Services Agreement with Innovative Interfaces Incorporated for migration of existing Polaris infrastructure to Polaris Cloud, and cloud-hosting services and a five-year Perpetual License Agreement and Subscription License Agreement for an amount not to exceed of $155,000 ($31,000 annually); 2. Authorize an additional one (1) year term renewed for licensing agreements; and 3) Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.

An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).

MEMBER/STAFF CLOSING COMMENTS
There were no closing comments.

ADJOURNMENT
Mayor/Chair Davis adjourned the meeting at 8:21 p.m.

Kathleen R. Sessman, MMC
City Clerk/Communication Director
Item #6. Page 6
Meeting Date: 5/10/2022 / Packet Page #: 94
Minutes Tuesday, April 26, 2022 Page 7 of 7
City Council Meeting City Council, Successor Agency and Housing Authority Minutes were approved on __________________ by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).

Item #6. Page 7
Meeting Date: 5/10/2022 / Packet Page #: 95

CALL TO ORDER
Mayor Davis and Chair Davis called the Special Joint Meeting of the City Council and Planning Commission of the City of Glendora to order at 6:00 p.m.

ROLL CALL
City Council Members present: Michael Allawos, David Fredendall, Mendell L. Thompson, Mayor Pro Tem Gary Boyer, and Mayor Karen K. Davis
Planning Commissioners present: Veronica Becerra, Kurt Norwood, Brian Ursettie, ViceChair Paulette Koss and Chair Mark Davis Members absent: None
Staff Members present: City Manager Adam Raymond, City Attorney William Wynder, Assistant City Manager Moises Lopez, Community Development Director Jeff Kugel, City Clerk/Communications Director Kathleen R. Sessman, Director of Information Technology Sam Robbin, City Planner Mark Carnahan, Senior Planner Hans Friedel, Associate Planner, Natalie Espinoza, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, Deputy City Clerk/Records Manager Elvia Harvey

INVOCATION AND PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Council Member Fredendall.

NEW BUSINESS

1. Update on the Housing Element for Compliance with the 6th Cycle Regional Housing Needs Assessment (Strategic Plan Item 1 - ISED)
RECOMMENDATION: 1. Receive, discuss, and provide direction on the Action Items to be incorporated into the Housing Element and include in the City's response to comments from the State of California Department of Housing and Community Development (HCD).

Mayor Davis read title into the record.

Staff report and PowerPoint was presented by Community Development Director Kugel.

Mayor Davis opened public comment period. Written correspondence and/or requests to provide comments were received from the following: Matt Bartlett, Lisa Long Gene Morrill, Laurie City of Glendora Minutes
City Council and Planning
Commission
Monday, April 25, 2022
Bidwell Forum
140 S Glendora Avenue
Virtually via Zoom ID 9329247224
Item #6. Page 8
Meeting Date: 5/10/2022 / Packet Page #: 96
Minutes Monday, April 25, 2022 Page 2 of 3
City Council Meeting City Council and Planning Commission Harrold, John Harrold, Erica Landmann, Fred Sparling, Bruce Irvine, Sheela Reed, Jason Hsiao and Jay and Chilan Brakensiek.

There were no additional request received, and therefore, Mayor Davis closed the public comment period.

City Council Members provided a preliminary vote on thirty-six action items that highlighted the code revisions and programs to facility housing production, obtain certification of the City's 6th Cycle Housing Element, and promote economic consistent with community expectations to be incorporated into the Housing Element and include in the City's response to comments from the State of California Department of Housing and Community Development (HCD). Action Items 2-5, 12, 15, 17, 19, 20, 22, 23, 26-30, 32, 34 and 35 were pulled for further discussion and to possible amendments.

Following a lengthy discussion the City Council and Planning Commissioners directed staff to take the following actions regarding the thirty-six action items present:
 Action Items 1, 6-11, 13, 14, 16-18, 21, 24, 25, 31, 33 and 36 as proposed.  Action Item 2 amend thresholds: 1-10 by right, 11-25 Director, 26+ Planning Commission; allow the City Council to appeal decisions by the Director and Planning Commission (11+).
 Action Item 3 keep as proposed.
 Action Item 4 keep as proposed and utilize social media to help advertise and provide public notice.
 Action Item 5 keep as proposed.
 Action Item 12 keep as proposed.
 Action Item 15 amend to clarify that action item relates to existing dwellings.  Action Item 17 keep as proposed.
 Action Item 19 remove.
 Action Item 20 remove.
 Action Item 22 remove.
 Action Item 23 keep as proposed as there are no density bonuses.  Action Item 26 Amend and clarify so there is no net loss of existing commercial square footage, and a minimum of 50% of the total building square footage shall be commercial or other non-residential use. (i.e. retail, office).
 Action Item 27 keep as proposed.
 Action Item 28 keep as proposed.
 Action Item 29 remove.
 Action Item 30 keep as proposed.
 Action Item 32 amend thresholds 1-10 by right; 11-25 Director; 26+ Planning Commission (same thresholds used in amended action item 2)  Action Item 34 keep as proposed.
 Action Item 35 Amend to establish a minimum density equal to 80% of the maximum density in the zone.

ADJOURNMENT
Item #6. Page 9
Meeting Date: 5/10/2022 / Packet Page #: 97
Minutes Monday, April 25, 2022 Page 3 of 3
City Council Meeting City Council and Planning Commission Mayor Davis and Chair Davis adjourned the special joint meeting of the City Council and Planning Commission at 10:10 p.m.

Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on __________________ by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).

Item #6. Page 10
Meeting Date: 5/10/2022 / Packet Page #: 98

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 10, 2022
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: REVIEW AND AFFIRM DISBURSEMENTS FOR APRIL 2022 IN THE AMOUNT OF $3,286,507.

RECOMMENDATION
That the City/Authority Council:

1. Review and affirm disbursements for April 2022 in the amount of $3,286,506.86

EXECUTIVE SUMMARY
For April 2022 the City disbursed the following amounts through accounts payable and payroll.

General Warrants Amount Payroll Amount
04/01/2022 $372,044.13
04/08/2022 $112,824.30 04/08/2022 $591,559.91
04/15/2022 $710,987.22
04/22/2022 $174,101.85 04/22/2022 $546,940.74
04/29/2022 $778,048.71
Total $2,148,006.21 Total $1,138,500.65 $3,286,506.86

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Pursuant to the Glendora Municipal Code:

Section 2.20.030 Departmental reports.

The department of finance shall prepare and present to the city council in sufficient detail to show the exact financial condition of the city, the following reports:

1. A quarterly, or more frequently as may be desired, statement of all receipts, disbursements, and balances of the city.

DISCUSSION
Notable disbursements in April include payroll tax and benefit payments totaling $842,143.

FISCAL IMPACT
There is no fiscal impact associated with the recommended action.

ENVIRONMENTAL DETERMINATION
Not Applicable
Item #7. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 99
Staff Report Page 2 of 2
Prepared By Desiree Hernandez, Senior Accounting Technician Concurs With Not Applicable
Reviewed By Kyle Johnson, Assistant Director of Finance Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Warrant Registers for April 2022
Item #7. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 100

CITY OF GLENDORA
CITY COUNCIL MEETING 5/10/2022
WARRANT REGISTER FOR 4/1/2022
GENERAL WARRANT REGISTER $ 372,044.13
PAYROLL EFT $ -
TOTAL $ 372,044.13
PREPARED BY: Desiree Hernandez

REVIEWED BY
Assistant Finance Director
Warrant Register Notes – Understanding the “Key Org”
Key Org = Fund + Dept
XXXXXXX = XXX + XXXX
First three digits = Fund. The funds are used for this register are listed at the end of each register.

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #7. Page 3
Meeting Date: 5/10/2022 / Packet Page #: 101
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 03/31/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:44:03 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220401 00:00:00.000' ACCOUNTING PERIOD: 9/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4358 04/01/22 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD/FEB 0.00 9,295.02 10001 V4359 04/01/22 2209 AGI ACADEMY 0017585 COMM SVC EDUCATN CLSS 0.00 450.00 10001 V4360 04/01/22 4547 CSG CONSULTANTS INC 0016064 BLDG PLAN REVIEW/FEB 0.00 10,118.04 10001 V4361 04/01/22 7081 DOCUSIGN INC 2096086 E-SIGNATURE ANNUAL FEE 0.00 3,622.50 10001 V4362 04/01/22 1611 FORENSIC NURSE SPECIALIS 0015128 VICTIM SEXUAL ASSAULT 0.00 1,500.00 10001 V4363 04/01/22 1171 GEORGE'S GRAPHICS 0017585 LA FETRA BOOKLETS 55.65 588.65 10001 V4364 04/01/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 360.00 10001 V4364 04/01/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 360.00 10001 V4364 04/01/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 360.00 TOTAL CHECK 0.00 1,080.00
10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 0014000 INVOICE #21424772 - ST 0.00 50.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 0014000 INVOICE #21424772 - ST 0.00 50.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 0014000 INVOICE #21424772 - ST 0.00 50.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 0016561 INVOICE #21424772 - ST 0.00 50.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 0017581 INVOICE #21424772 - ST 0.00 50.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 0017585 INVOICE #21424772 - ST 0.00 50.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 5316567 INVOICE #21424772 - ST 0.00 50.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 5484019 INVOICE #21424772 - ST 0.00 50.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 0016008 INVOICE #21424772 - ST 0.00 50.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 0016051 INVOICE #21424772 - ST 0.00 100.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 0014010 INVOICE #21424772 - ST 0.00 100.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 0014103 INVOICE #21424772 - ST 0.00 100.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 0015126 INVOICE #21424772 - ST 0.00 100.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 0014101 INVOICE #21424772 - ST 0.00 150.00 10001 V4365 04/01/22 1011 GLENDORA CHAMBER OF COMM 0016008 CITY CONTRACT/APR 0.00 2,083.33 TOTAL CHECK 0.00 3,083.33
10001 V4366 04/01/22 5315 JMD 3219999 DESIGN SVC/FEB 0.00 14,281.00 10001 V4367 04/01/22 1712 LAC GROUP LLC 0017079 TEMPORARY EMPLOYEE 0.00 1,890.00 10001 V4368 04/01/22 1425 MERRIMAC ENERGY GROUP 5496563 FUEL FOR CITY VEHICLE 0.00 40,261.04 10001 V4369 04/01/22 6692 OCEAN BLUE ENVIRONMENTAL 0016575 WASTE CLEANUP 0.00 1,301.76 10001 V4370 04/01/22 3866 OROZCO LANDSCAPE & TREE 0016582 WEED ABATEMENT 0.00 10,880.00 10001 V4370 04/01/22 3866 OROZCO LANDSCAPE & TREE 0016584 REMOVE HOLIDAY LIGHTS 0.00 12,450.00 TOTAL CHECK 0.00 23,330.00
10001 V4371 04/01/22 3178 PLACEWORKS 2096086 PROF SERVICES/FEB 0.00 1,076.27 10001 V4371 04/01/22 3178 PLACEWORKS 0014101 PROF SERVICES/FEB 0.00 2,700.28 TOTAL CHECK 0.00 3,776.55
10001 V4372 04/01/22 2758 QUALITY CODE PUBLISHING 0014010 GMC PRINTING/WEBSITE 0.00 1,284.45 Item #7. Page 4
Meeting Date: 5/10/2022 / Packet Page #: 102
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 03/31/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:44:03 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220401 00:00:00.000' ACCOUNTING PERIOD: 9/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4373 04/01/22 3750 RANCHO JANITORIAL SUPPLI 0017585 CLEANING SUPPLIES 19.79 212.89 10001 V4374 04/01/22 3296 SAN DIEGO POLICE EQUIPME 0015127 SIMUNITION EQUIPMENT - 322.22 3,488.70 10001 V4375 04/01/22 1244 WEST COAST ARBORISTS, IN 0016584 TREE & STUMP REMOVAL 0.00 5,834.00 10001 V4375 04/01/22 1244 WEST COAST ARBORISTS, IN 0016584 PLANT BOX TREE 0.00 10,800.00 TOTAL CHECK 0.00 16,634.00
10001 V4376 04/01/22 7538 YAKETY YAK FURNITURE, IN 2297076 YAKETY TAK 201 MOBILE 0.00 3,574.00 10001 106434 04/01/22 TEMP ALEXA BRYAN 0017583 ACTIVITY REFUND 0.00 120.00 10001 106435 04/01/22 TEMP ALISON HENNESSEY 0017583 ACTIVITY REFUND 0.00 120.00 10001 106436 04/01/22 TEMP ALVARO ANCHETA 5496563 GAS REIMB 0.00 53.04 10001 106437 04/01/22 TEMP AMANDA LOMELI 0017583 ACTIVITY REFUND 0.00 120.00 10001 106438 04/01/22 TEMP AUTUMN KRAMER 0017583 ACTIVITY REFUND 0.00 120.00 10001 106439 04/01/22 7270 AVALON TRANSPORTATION LL 2097581 TRIPS & TOURS TRANS 0.00 915.00 10001 106440 04/01/22 1194 CPCA 0015126 CPCA MEMBERSHIP X5 0.00 725.00 10001 106441 04/01/22 5741 CALACT 2096086 2022 CALACT SPRG CONF 0.00 1,560.00 10001 106442 04/01/22 TEMP CALRECYCLE 2286554 UNSPENT FUNDS FY19-20 0.00 130.98 10001 106443 04/01/22 4860 DONNA COUPLAND 0017585 COMM SVC EDUCATN CLSS 0.00 869.40 10001 106444 04/01/22 TEMP DAVID TOMORY 0017581 REFUND PERMIT CHARGE 0.00 85.00 10001 106445 04/01/22 TEMP DEVANGI SHAH 0017583 ACTIVITY REFUND 0.00 120.00 10001 106446 04/01/22 7552 HOPI 39 LLC 531 UB REFUND 0.00 118.63 10001 106447 04/01/22 TEMP JACQUELYN GARCIA 0017583 ACTIVITY REFUND 0.00 120.00 10001 106448 04/01/22 TEMP JENIFER CHRISTENSEN 0017583 ACTIVITY REFUND 0.00 120.00 10001 106449 04/01/22 TEMP JENNI JIMENEZ 0017583 ACTIVITY REFUND 0.00 120.00 10001 106450 04/01/22 TEMP JENNIFER OROZCO 0017583 ACTIVITY REFUND 0.00 120.00 10001 106451 04/01/22 TEMP JESSICA MILLER 0017583 ACTIVITY REFUND 0.00 120.00 10001 106452 04/01/22 TEMP JODY GONZALEZ 0017583 ACTIVITY REFUND 0.00 120.00 10001 106453 04/01/22 TEMP KATHY S LARSON 0017583 ACTIVITY REFUND 0.00 120.00 10001 106454 04/01/22 TEMP KELLY YOUNG 0017583 ACTIVITY REFUND 0.00 120.00 Item #7. Page 5
Meeting Date: 5/10/2022 / Packet Page #: 103
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 03/31/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:44:03 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220401 00:00:00.000' ACCOUNTING PERIOD: 9/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106455 04/01/22 TEMP KIRSTEN PALFFY 0017583 ACTIVITY REFUND 0.00 120.00 10001 106456 04/01/22 1123 COUNTY OF LOS ANGELES 2056562 LABOR & EQUIP/FEB 0.00 1,478.87 10001 106457 04/01/22 TEMP MA ASUNCION FOJAS 5316569 HE WASHER REBATE 0.00 110.00 10001 106457 04/01/22 TEMP MA ASUNCION FOJAS 5316569 HE DISHWASHER REBATE 0.00 110.00 TOTAL CHECK 0.00 220.00
10001 106458 04/01/22 TEMP MAGALY CAMACHO 0017583 ACTIVITY REFUND 0.00 120.00 10001 106459 04/01/22 TEMP MARILYN MCGEARY 0017583 ACTIVITY REFUND 0.00 120.00 10001 106460 04/01/22 TEMP MARY GRIGOLLA 0017583 ACTIVITY REFUND 0.00 120.00 10001 106461 04/01/22 TEMP MEGAN BOWLUS 0017583 ACTIVITY REFUND 0.00 120.00 10001 106462 04/01/22 TEMP MEGAN DEEB 0017583 ACTIVITY REFUND 0.00 120.00 10001 106463 04/01/22 TEMP MERCENE SHOGREN 0017581 SECURITY DEP REFUND 0.00 285.00 10001 106464 04/01/22 3857 SEQUOIA PACIFIC SOLAR I, 0017588 SOLAR SERVICE/FEB 0.00 1,681.35 10001 106465 04/01/22 7550 PATRICK GATES 531 UB REFUND 0.00 60.79 10001 106466 04/01/22 4771 PITNEY BOWES INC 5314010 SUPPLIES 11.66 125.46 10001 106467 04/01/22 1262 POSTMASTER - PERMIT 92 0016554 POSTAGE EARTH DAY 0.00 3,100.00 10001 106468 04/01/22 TEMP SHANNON COWEN 0017583 ACTIVITY REFUND 0.00 120.00 10001 106469 04/01/22 TEMP SHARON CHANG 0017583 ACTIVITY REFUND 0.00 120.00 10001 106470 04/01/22 TEMP SHAW INVESTMENTS 655 905 E ARROW HWY LOT 2 0.00 148,838.80 10001 106471 04/01/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/MAR 0.00 161.31 10001 106471 04/01/22 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/MAR 0.00 18.33 10001 106471 04/01/22 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/MAR 0.00 41.32 10001 106471 04/01/22 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/MAR 0.00 56.53 TOTAL CHECK 0.00 277.49
10001 106472 04/01/22 4008 STAPLES ADVANTAGE 0016561 OFFICE SUPPLIES 6.52 70.14 10001 106472 04/01/22 4008 STAPLES ADVANTAGE 0016561 OFFICE SUPPLIES 4.10 44.09 TOTAL CHECK 10.62 114.23
10001 106473 04/01/22 4580 STERICYCLE, INC. 0015134 PICKUP SVC/BIO-HAZARD 0.00 95.10 10001 106474 04/01/22 7551 THOMAS TOWNSEND 531 UB REFUND 0.00 7.21 10001 106475 04/01/22 TEMP TOMOKO TOLAND 2297076 50TH @ 140 REIMB 0.00 8.12 10001 106475 04/01/22 TEMP TOMOKO TOLAND 2297076 50TH @ 140 REIMB 0.00 273.42 10001 106475 04/01/22 TEMP TOMOKO TOLAND 2297076 50TH @ 140 REIMB 0.00 70.54 TOTAL CHECK 0.00 352.08
Item #7. Page 6
Meeting Date: 5/10/2022 / Packet Page #: 104
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 03/31/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:44:03 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220401 00:00:00.000' ACCOUNTING PERIOD: 9/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106476 04/01/22 7554 TRENTON BROMENSCHENKEL 531 UB REFUND 0.00 51.89 10001 106477 04/01/22 2620 U.S. BANK CORPORATE PAYM 0014306 CAL CARD PURCH/MAR 0.00 64,601.63 10001 106478 04/01/22 TEMP VANESSA BEAS 0017583 ACTIVITY REFUND 0.00 120.00 10001 106479 04/01/22 TEMP VANESSA ROJAS 0017583 ACTIVITY REFUND 0.00 120.00 10001 106480 04/01/22 1029 VERIZON 5496563 GPS TRACKING/JAN 0.00 1,979.00 10001 106481 04/01/22 TEMP WENDY LOPEZ 0017583 ACTIVITY REFUND 0.00 118.00 10001 106482 04/01/22 6425 WILD WONDERS 2297078 EARTH DAY PROGRAMMING 0.00 1,500.00 10001 106483 04/01/22 7553 WRIGHT REAL PROPERTY MAN 531 UB REFUND 0.00 168.25 TOTAL CASH ACCOUNT 419.94 372,044.13
TOTAL FUND 419.94 372,044.13
TOTAL REPORT 419.94 372,044.13
Item #7. Page 7
Meeting Date: 5/10/2022 / Packet Page #: 105
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 03/31/2022 CITY OF GLENDORA VENCHK11
TIME: 10:42:15 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 9/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 75,777.12
209 PROP A TRANSIT FUND 5,778.77
229 LIBRARY FOUNDATION 3,574.00
321 CAPITAL PROJECTS FUND 14,281.00
531 WATER OPERATIONS FUND 50.00
548 TECHNOLOGY FUND 50.00
549 VEHICLE REPLACEMENT FUND 40,261.04
TOTAL REPORT 139,771.93
Item #7. Page 8
Meeting Date: 5/10/2022 / Packet Page #: 106
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 03/31/2022 CITY OF GLENDORA VENCHK11
TIME: 10:33:28 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 9/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 74,652.55
205 STATE GAS TAX FUNDS 1,478.87
209 PROP A TRANSIT FUND 2,475.00
228 BEVERAGE RECYLING GRANT 130.98
229 LIBRARY FOUNDATION 1,852.08
531 WATER OPERATIONS FUND 811.88
549 VEHICLE REPLACEMENT FUND 2,032.04
655 TRUST FUND 148,838.80
TOTAL REPORT 232,272.20
Item #7. Page 9
Meeting Date: 5/10/2022 / Packet Page #: 107

CITY OF GLENDORA
CITY COUNCIL MEETING 5/10/2022
WARRANT REGISTER FOR 4/8/2022
GENERAL WARRANT REGISTER $ 112,824.30
PAYROLL EFT - P/E 4/03/22 $ 591,559.91
TOTAL $ 704,384.21
PREPARED BY: Desiree Hernandez

REVIEWED BY
Assistant Finance Director
Warrant Register Notes – Understanding the “Key Org”
Key Org = Fund + Dept
XXXXXXX = XXX + XXXX
First three digits = Fund. The funds are used for this register are listed at the end of each register.

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #7. Page 10
Meeting Date: 5/10/2022 / Packet Page #: 108
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/11/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:57:07 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220408 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4377 04/08/22 3700 A & P COMPLIANCE TESTING 5496563 D.O. INSPECT/FEB 0.00 1,100.00 10001 V4378 04/08/22 1001 AIR-EX AIR CONDITIONING 0016566 LIBRARY HVAC REPAIRS 91.59 2,050.17 10001 V4379 04/08/22 3556 D.F. POLYGRAPH 0015126 POLYGRAPH EXAMINATION 0.00 400.00 10001 V4380 04/08/22 1190 AQUA-METRIC SALES COMPAN 5316568 METER SUPPLIES 596.68 6,877.48 10001 V4380 04/08/22 1190 AQUA-METRIC SALES COMPAN 5316568 METER SUPPLIES 675.64 7,787.64 TOTAL CHECK 1,272.32 14,665.12
10001 V4381 04/08/22 1591 CDW GOVERNMENT, INC. 5484032 UBIQUITI AIRFIBER - WI 286.57 3,082.35 10001 V4382 04/08/22 7548 CLASSIC RESTORATION PROS 0017585 CARPET CLEANING 0.00 750.00 10001 V4383 04/08/22 3276 DOCU-TRUST 0017581 OFF-SITE STORAGE 0.00 50.26 10001 V4384 04/08/22 4172 EDMARK GRAPHICS INC. 0015126 BUSINESS CARDS 12.81 137.81 10001 V4385 04/08/22 6350 EDWARD ANTHONY GIRON, JR 0017583 COMM SVC EDUCATN CLSS 0.00 877.20 10001 V4386 04/08/22 4550 SHEILA JENNINGS GANINO 0017583 COMM SVC EDUCATN CLSS 0.00 2,338.12 10001 V4387 04/08/22 4397 GEORGE E. BOOTH CO., INC 5316571 SCADA SYSTEM MAINT 0.00 905.00 10001 V4388 04/08/22 1212 GLENDORA TROPHY & ENGRAV 0014010 30 NAME PLATES 99.94 1,074.94 10001 V4389 04/08/22 4703 JOHN GREEN TRUCKING 5316570 MATERIAL & DELIVERY 0.00 306.80 10001 V4390 04/08/22 1173 INLAND VALLEY HUMANE SOC 0015139 ANIMAL CONTROL/JAN 0.00 17,500.00 10001 V4390 04/08/22 1173 INLAND VALLEY HUMANE SOC 0015139 ANIMAL CONTROL/MAR 0.00 17,500.00 TOTAL CHECK 0.00 35,000.00
10001 V4391 04/08/22 2552 LAW ENFORCEMENT MEDICAL 0015128 BLOOD DRAW SERVICE 0.00 730.00 10001 V4392 04/08/22 5599 KIDZ LOVE SOCCER 0017583 COMM SVC EDUCATN CLSS 0.00 4,428.00 10001 V4393 04/08/22 2545 OFFICE SOLUTIONS 0016064 OFFICE SUPPLIES 15.25 164.00 10001 V4394 04/08/22 3729 T. E. ROBERTS, INC, 5316570 FY 21-22 EMERGENCY MAI 0.00 5,607.00 10001 V4395 04/08/22 1138 UNDERGROUND SERVICE ALER 5316562 GLE94 TICKET CHARGES 0.00 310.30 10001 V4395 04/08/22 1138 UNDERGROUND SERVICE ALER 5316562 U/GRND SVC ALERT 0.00 127.75 TOTAL CHECK 0.00 438.05
10001 V4396 04/08/22 1244 WEST COAST ARBORISTS, IN 0016584 GPS TREE INVENTORY 0.00 55.00 10001 V4396 04/08/22 1244 WEST COAST ARBORISTS, IN 0016584 CROWN REDUCTION 0.00 144.00 10001 V4396 04/08/22 1244 WEST COAST ARBORISTS, IN 0016584 EMERGENCY RESPONSE 0.00 654.00 10001 V4396 04/08/22 1244 WEST COAST ARBORISTS, IN 0016584 EMERGENCY RESPONSE 0.00 981.00 TOTAL CHECK 0.00 1,834.00
10001 V4397 04/08/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 47.84 514.64 10001 V4397 04/08/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 49.20 529.20 Item #7. Page 11
Meeting Date: 5/10/2022 / Packet Page #: 109
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 04/11/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:57:07 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220408 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4397 04/08/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 323.13 3,475.63 10001 V4397 04/08/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 349.32 3,757.36 10001 V4397 04/08/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 383.76 4,127.76 TOTAL CHECK 1,153.25 12,404.59
10001 106484 04/08/22 1210 BEE REMOVERS 0016584 BEE REMOVAL 0.00 165.00 10001 106485 04/08/22 TEMP CLAUDIA PEREZ 0017581 SECURITY DEP REFUND 0.00 300.00 10001 106486 04/08/22 4056 COCO'S CREW INC 0017583 COMM SVC EDUCATN CLSS 0.00 577.50 10001 106487 04/08/22 7559 GREGORY MARTIN 531 UB REFUND 0.00 29.35 10001 106488 04/08/22 4051 IDENTITY LINKS, INC. 0017076 PROMO ORGANIC POT 0.00 767.89 10001 106488 04/08/22 4051 IDENTITY LINKS, INC. 2297076 PROMO ORGANIC POT 0.00 767.90 TOTAL CHECK 0.00 1,535.79
10001 106489 04/08/22 1854 INTERNATIONAL CONFERENCE 0015126 MEMBERSHIP/DAVIS 0.00 125.00 10001 106490 04/08/22 TEMP JOSE ARELLANO 0017581 SECURITY DEP REFUND 0.00 200.00 10001 106491 04/08/22 7561 KEN WOODMANSEE 531 UB REFUND 0.00 142.44 10001 106492 04/08/22 7338 THE GROWING PATH, LLC 0017583 COMM SVC EDUCATN CLSS 0.00 2,338.12 10001 106493 04/08/22 4065 EMERGENCY RESPONSE CRIME 0015127 SANITIZE VEHICLES 0.00 675.00 10001 106493 04/08/22 4065 EMERGENCY RESPONSE CRIME 0015127 SANITIZE JAIL AREA 0.00 1,100.00 TOTAL CHECK 0.00 1,775.00
10001 106494 04/08/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 31.78 341.79 10001 106494 04/08/22 1921 OFFICE DEPOT 0017585 OFFICE SUPPLIES 50.61 544.39 10001 106494 04/08/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 1.17 12.61 10001 106494 04/08/22 1921 OFFICE DEPOT 0016008 OFFICE SUPPLIES 24.60 264.59 TOTAL CHECK 108.16 1,163.38
10001 106495 04/08/22 TEMP PATRICK FUEGER 5316569 HE DISHWASHER REBATE 0.00 100.00 10001 106496 04/08/22 2181 PINPOINT INDUSTRIES, INC 0017581 POLE BANNER 6.65 87.34 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 0016561 POSTAGE/FEB 0.00 2.65 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 5314216 POSTAGE/FEB 0.00 4.24 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 0014103 POSTAGE/FEB 0.00 7.09 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 5316569 POSTAGE/FEB 0.00 24.91 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 5316568 POSTAGE/FEB 0.00 42.24 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 0014010 POSTAGE/FEB 0.00 43.65 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 0016008 POSTAGE/FEB 0.00 16.51 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 0017581 POSTAGE/FEB 0.00 162.23 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 0014101 POSTAGE/FEB 0.00 95.15 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 0016051 POSTAGE/FEB 0.00 97.59 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 2314390 POSTAGE/FEB 0.00 107.64 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 0014216 POSTAGE/FEB 0.00 185.96 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 0017076 POSTAGE/FEB 0.00 190.71 Item #7. Page 12
Meeting Date: 5/10/2022 / Packet Page #: 110
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 04/11/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:57:07 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220408 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 0014015 POSTAGE/FEB 0.00 489.29 10001 106497 04/08/22 1022 PITNEY BOWES POSTAGE BY 0017076 POSTAGE/FEB 0.00 548.47 TOTAL CHECK 0.00 2,018.33
10001 106498 04/08/22 3763 PTM DOCUMENT SYSTEMS 0014216 1099 MISC FORMS 17.22 184.89 10001 106498 04/08/22 3763 PTM DOCUMENT SYSTEMS 0014216 1095 MISC FORMS 6.66 71.66 TOTAL CHECK 23.88 256.55
10001 106499 04/08/22 TEMP QINGCHAO LI 0017583 ACTIVITY REFUND 0.00 190.00 10001 106500 04/08/22 4630 SAMPA BRAZILIAN JIU JITS 0017583 COMM SVC EDUCATN CLSS 0.00 614.25 10001 106501 04/08/22 7562 RUSS PERSHING 531 UB REFUND 0.00 832.99 10001 106502 04/08/22 TEMP SHARYN WU 0017583 ACTIVITY REFUND 0.00 190.00 10001 106503 04/08/22 1027 SOCALGAS 5316571 GAS SERVICE/MAR 0.00 14.30 10001 106504 04/08/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/MAR 0.00 74.79 10001 106504 04/08/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/MAR 0.00 87.57 10001 106504 04/08/22 1225 SOUTHERN CALIFORNIA EDIS 0016584 ELECTRIC UTILITY/MAR 0.00 17.91 10001 106504 04/08/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/MAR 0.00 62.76 10001 106504 04/08/22 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/MAR 0.00 1,137.10 TOTAL CHECK 0.00 1,380.13
10001 106505 04/08/22 1363 SUBURBAN WATER SYSTEMS 0016584 WATER SVC/FEB 0.00 116.97 10001 106506 04/08/22 7560 SUSAN JOHNSON 531 UB REFUND 0.00 79.34 10001 106507 04/08/22 7563 TED ZEIDAN 531 UB REFUND 0.00 819.48 10001 106508 04/08/22 3218 TIME WARNER CABLE 5484032 INTERNET SVC/MAR 0.00 357.68 10001 106509 04/08/22 4637 TOP BILLING ENTERTAINMEN 0017583 COMM SVC EDUCATN CLSS 0.00 1,680.00 10001 106510 04/08/22 1924 UNIFIRST CORPORATION 0016584 UNIFORM SERVICE 0.00 9.48 10001 106510 04/08/22 1924 UNIFIRST CORPORATION 2556584 UNIFORM SERVICE 0.00 9.48 10001 106510 04/08/22 1924 UNIFIRST CORPORATION 0016584 UNIFORM SERVICE 0.00 9.48 10001 106510 04/08/22 1924 UNIFIRST CORPORATION 2556584 UNIFORM SERVICE 0.00 9.48 10001 106510 04/08/22 1924 UNIFIRST CORPORATION 0016582 UNIFORM SERVICE 0.00 18.96 10001 106510 04/08/22 1924 UNIFIRST CORPORATION 0016582 UNIFORM SERVICE 0.00 18.96 10001 106510 04/08/22 1924 UNIFIRST CORPORATION 5316570 UNIFORM SERVICE 0.00 321.05 TOTAL CHECK 0.00 396.89
10001 106511 04/08/22 1029 VERIZON WIRELESS 5484019 TELEPHONE SVC/FEB 0.00 4,758.79 10001 106511 04/08/22 1029 VERIZON WIRELESS 5484032 TELEPHONE SVC/FEB 0.00 1,355.35 10001 106511 04/08/22 1029 VERIZON WIRELESS 2096086 TELEPHONE SVC/MAR 0.00 580.92 TOTAL CHECK 0.00 6,695.06
10001 106512 04/08/22 TEMP YVONNE POOLE 0017581 SECURITY DEP REFUND 0.00 300.00 TOTAL CASH ACCOUNT 3,070.42 112,824.30
Item #7. Page 13
Meeting Date: 5/10/2022 / Packet Page #: 111
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 04/11/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:57:07 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220408 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL FUND 3,070.42 112,824.30
TOTAL REPORT 3,070.42 112,824.30
Item #7. Page 14
Meeting Date: 5/10/2022 / Packet Page #: 112
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/07/2022 CITY OF GLENDORA VENCHK11
TIME: 11:32:40 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 10/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 49,834.50
531 WATER OPERATIONS FUND 34,326.56
548 TECHNOLOGY FUND 3,082.35
549 VEHICLE REPLACEMENT FUND 1,100.00
TOTAL REPORT 88,343.41
Item #7. Page 15
Meeting Date: 5/10/2022 / Packet Page #: 113
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/07/2022 CITY OF GLENDORA VENCHK11
TIME: 11:17:33 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 10/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 12,986.21
209 PROP A TRANSIT FUND 580.92
229 LIBRARY FOUNDATION 767.90
231 GLENDORA VILLAGE BUS DIST 107.64
255 MEASURE M 18.96
531 WATER OPERATIONS FUND 3,547.44
548 TECHNOLOGY FUND 6,471.82
TOTAL REPORT 24,480.89
Item #7. Page 16
Meeting Date: 5/10/2022 / Packet Page #: 114

CITY OF GLENDORA
CITY COUNCIL MEETING 5/10/2022
WARRANT REGISTER FOR 4/15/2022
GENERAL WARRANT REGISTER $ 710,987.22
PAYROLL EFT $ -
TOTAL $ 710,987.22
PREPARED BY: Desiree Hernandez

REVIEWED BY
Assistant Finance Director
Warrant Register Notes – Understanding the “Key Org”
Key Org = Fund + Dept
XXXXXXX = XXX + XXXX
First three digits = Fund. The funds are used for this register are listed at the end of each register.

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #7. Page 17
Meeting Date: 5/10/2022 / Packet Page #: 115
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/15/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:19:26 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220415 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4398 04/15/22 6158 BOA EXPRESS TAX 970 PAYROLL TAXES 0.00 150,956.74 10001 V4399 04/15/22 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS HEALTH 04/22 0.00 158,004.07 10001 V4399 04/15/22 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS HEALTH 04/22 0.00 5,456.24 10001 V4399 04/15/22 1110 CA.PUBLIC EMPLOYEES RETI 0014306 PERS HEALTH 04/22 0.00 8,577.36 10001 V4399 04/15/22 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS RETIREMENT 03/06 0.00 149,747.31 10001 V4399 04/15/22 1110 CA.PUBLIC EMPLOYEES RETI 5314306 PERS HEALTH 04/22 0.00 3,172.45 TOTAL CHECK 0.00 324,957.43
10001 V4400 04/15/22 1115 GLENDORA MANAGEMENT ASSO 970 GMA DUES 0.00 360.00 10001 V4401 04/15/22 7369 MIDAMERICA ADMIN&RETIRE 970 EXEC MGMT - HRA 0.00 450.00 10001 V4402 04/15/22 7369 MIDAMERICA ADMIN&RETIRE 970 PART TIME RETIREMENT 0.00 3,171.00 10001 V4403 04/15/22 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 21,070.90 10001 V4404 04/15/22 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 2,625.00 10001 V4404 04/15/22 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 88.13 TOTAL CHECK 0.00 2,713.13
10001 V4405 04/15/22 1119 STATE DISBURSEMENT UNIT 970 WAGE GARNISHMENT 0.00 264.92 10001 V4406 04/15/22 5016 VOYA FINANCIAL 970 457 PLAN 0.00 180.00 10001 V4406 04/15/22 5016 VOYA FINANCIAL 970 457 PLAN 0.00 10,295.34 TOTAL CHECK 0.00 10,475.34
10001 V4407 04/15/22 4133 WAGEWORKS, INC. 970 DEPEND CARE REIMBURSE 0.00 590.75 10001 V4407 04/15/22 4133 WAGEWORKS, INC. 970 FSA MEDICAL REIMBURSE 0.00 1,080.98 TOTAL CHECK 0.00 1,671.73
10001 V4408 04/15/22 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD/MAR 0.00 10,327.80 10001 V4409 04/15/22 1332 ANIMAL PEST MANAGEMENT S 0017585 PEST CONTROL SVC/MAR 0.00 45.00 10001 V4410 04/15/22 2056 CALIFA GROUP 0017076 EBSCO ONLINE AND NOVEL 0.00 2,296.90 10001 V4411 04/15/22 1591 CDW GOVERNMENT, INC. 5484019 ESET SECURE BUSINESS - 0.00 4,044.00 10001 V4412 04/15/22 3276 DOCU-TRUST 0016051 OFF-SITE STORAGE 0.00 2.00 10001 V4412 04/15/22 3276 DOCU-TRUST 0014010 OFF-SITE STORAGE 0.00 64.94 TOTAL CHECK 0.00 66.94
10001 V4413 04/15/22 2944 JOE A. GONSALVES & SON 0016052 PROF LEGISLTV/MAY 0.00 1,750.00 10001 V4413 04/15/22 2944 JOE A. GONSALVES & SON 5316567 PROF LEGISLTV/MAY 0.00 1,750.00 TOTAL CHECK 0.00 3,500.00
10001 V4414 04/15/22 2241 JOHNNY ALLEN TENNIS ACAD 0017583 COMM SVC EDUCATN CLSS 0.00 1,557.00 10001 V4415 04/15/22 6788 MADIA TECH LAUNCH INC. 0016008 CITY PARTNER DUES 0.00 300.00 10001 V4416 04/15/22 6962 MIDWEST TAPE LLC 2297079 HOOPLA DIGITAL SUBSCRI 0.00 1,174.31 Item #7. Page 18
Meeting Date: 5/10/2022 / Packet Page #: 116
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 04/15/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:19:26 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220415 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4417 04/15/22 7499 MSI CA LLC 0016565 SCANNING & INDEXING 0.00 795.48 10001 V4418 04/15/22 6692 OCEAN BLUE ENVIRONMENTAL 0016575 WASTE CLEANUP 0.00 6,247.67 10001 V4419 04/15/22 7417 GENERAL TECHNOLOGIES& SO 2229999 DESIGN SERVICES 0.00 8,865.00 10001 V4420 04/15/22 6861 JOHNSON INVESTIGATIONS 0015126 POLICE BACKGROUND INVE 0.00 1,000.00 10001 V4420 04/15/22 6861 JOHNSON INVESTIGATIONS 0015126 POLICE BACKGROUND INVE 0.00 1,000.00 TOTAL CHECK 0.00 2,000.00
10001 V4421 04/15/22 3848 ROMO PLANNING GROUP INC. 0016051 CONTRACT PLANNING/FEB 0.00 2,172.50 10001 V4421 04/15/22 3848 ROMO PLANNING GROUP INC. 655 CORNERSTONE CHURCH 0.00 1,182.50 TOTAL CHECK 0.00 3,355.00
10001 V4422 04/15/22 4849 PCI 2056562 STRIPING PROJECT PER E 0.00 6,412.50 10001 106513 04/15/22 2392 AFLAC 970 02/22 MED REIMBURSE 0.00 3,543.12 10001 106513 04/15/22 2392 AFLAC 970 03/22 MED REIMBURSE 0.00 3,543.12 TOTAL CHECK 0.00 7,086.24
10001 106514 04/15/22 1113 AFSCME DISTRICT COUNCIL 970 AFSCME DUES 0.00 1,375.29 10001 106515 04/15/22 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 10001 106516 04/15/22 1112 GLENDORA CITY EMPLOYEE A 970 EMPLOYEE SOCIAL GROUP 0.00 375.00 10001 106517 04/15/22 1117 GLENDORA POLICE MANAGEME 970 PMA CLEA/LTD DUES 0.00 365.00 10001 106517 04/15/22 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 122.50 TOTAL CHECK 0.00 487.50
10001 106518 04/15/22 7345 ADOPT A HWY LITTER REMOV 0014101 LITTER REMOVAL/MAR 0.00 1,575.00 10001 106518 04/15/22 7345 ADOPT A HWY LITTER REMOV 5314101 LITTER REMOVAL/MAR 0.00 1,575.00 TOTAL CHECK 0.00 3,150.00
10001 106519 04/15/22 1193 AT&T MOBILITY 0015126 TELEPHONE SVC/FEB 0.00 48.23 10001 106520 04/15/22 1305 AZUSA LIGHT & WATER 5316571 ELECTRIC SERVICE/FEB 0.00 4,782.82 10001 106521 04/15/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 1.05 11.35 10001 106521 04/15/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 1.64 17.76 10001 106521 04/15/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 1.64 17.76 10001 106521 04/15/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 4.78 51.97 10001 106521 04/15/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 8.12 88.12 10001 106521 04/15/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 8.49 92.12 10001 106521 04/15/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 11.04 119.81 10001 106521 04/15/22 1273 BAKER & TAYLOR, INC. 0017078 BOOKS 2.77 30.07 10001 106521 04/15/22 1273 BAKER & TAYLOR, INC. 0017078 BOOKS 15.07 163.54 10001 106521 04/15/22 1273 BAKER & TAYLOR, INC. 0017078 BOOKS 21.98 238.59 TOTAL CHECK 76.58 831.09
10001 106522 04/15/22 7569 BERTHA ORTEGA 531 UB REFUND 0.00 115.32 Item #7. Page 19
Meeting Date: 5/10/2022 / Packet Page #: 117
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 04/15/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:19:26 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220415 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106523 04/15/22 7177 BOB BARKER COMPANY, INC 0015134 BLANKETS 15.14 162.86 10001 106524 04/15/22 3641 BURRO CANYON SHOOTING PA 0015127 RANGE FEES 3/17/22 0.00 10.00 10001 106525 04/15/22 TEMP CARLA VARELA 0017581 SECURITY DEP REFUND 0.00 390.00 10001 106526 04/15/22 7570 CATHLEEN HERRICK 531 UB REFUND 0.00 515.14 10001 106527 04/15/22 1550 CALIFORNIA DEPT OF TAX F 0014306 SALE/USE TAX/JAN-MAR 0.00 0.32 10001 106527 04/15/22 1550 CALIFORNIA DEPT OF TAX F 549 SALE/USE TAX/JAN-MAR 0.00 81.58 10001 106527 04/15/22 1550 CALIFORNIA DEPT OF TAX F 531 SALE/USE TAX/JAN-MAR 0.00 103.40 10001 106527 04/15/22 1550 CALIFORNIA DEPT OF TAX F 001 SALE/USE TAX/JAN-MAR 0.00 148.70 TOTAL CHECK 0.00 334.00
10001 106528 04/15/22 6434 CHARTER COMMUNICATIONS 5484032 INTERNET SVC/APR 0.00 380.80 10001 106529 04/15/22 7566 CHRISTINE HAWKINS 531 UB REFUND 0.00 111.11 10001 106530 04/15/22 1135 CINTAS 2096086 FIRST AID SUPPLIES 9.59 103.17 10001 106531 04/15/22 7565 DAVID EDMONDSOR 531 UB REFUND 0.00 149.75 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0017080 COPY PAPERCUT LIC/APR 0.00 5.78 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0016561 COPY PAPERCUT LIC/APR 0.00 14.45 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0016051 COPY PAPERCUT LIC/APR 0.00 14.45 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0014010 COPY PAPERCUT LIC/APR 0.00 14.45 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 5314010 COPY PAPERCUT LIC/APR 0.00 14.45 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0014103 COPY PAPERCUT LIC/APR 0.00 14.45 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0014101 COPY PAPERCUT LIC/APR 0.00 15.56 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0015133 COPY PAPERCUT LIC/APR 0.00 28.90 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0016565 COPY PAPERCUT LIC/APR 0.00 28.91 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0016582 COPY PAPERCUT LIC/APR 0.00 28.91 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0014216 COPY PAPERCUT LIC/APR 0.00 28.91 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0016561 COPY PAPERCUT LIC/APR 0.00 28.91 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0017581 COPY PAPERCUT LIC/APR 0.00 28.91 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0015133 COPY PAPERCUT LIC/APR 0.00 28.91 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 5316567 COPY PAPERCUT LIC/APR 0.00 28.91 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 5314216 COPY PAPERCUT LIC/APR 0.00 28.91 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0015133 COPY PAPERCUT LIC/APR 0.00 28.91 10001 106532 04/15/22 5550 EVERBANK COMMERCIAL FINA 0017076 COPY PAPERCUT LIC/APR 0.00 23.13 TOTAL CHECK 0.00 405.81
10001 106533 04/15/22 4959 FRONTIER 5484032 TELEPHONE SVC/APR 0.00 502.46 10001 106533 04/15/22 4959 FRONTIER 5484019 TELEPHONE SVC/APR 0.00 6,950.58 10001 106533 04/15/22 4959 FRONTIER 5484032 TELEPHONE SVC/APR 0.00 78.12 TOTAL CHECK 0.00 7,531.16
10001 106534 04/15/22 4848 GINO MUNOZ PRODUCTIONS 0016554 EARTH DAY DJ 0.00 500.00 10001 106535 04/15/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 5.63 60.58 10001 106535 04/15/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 6.14 66.09 Item #7. Page 20
Meeting Date: 5/10/2022 / Packet Page #: 118
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 04/15/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:19:26 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220415 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106535 04/15/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 64.39 692.59 10001 106535 04/15/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 127.02 1,366.22 TOTAL CHECK 203.18 2,185.48
10001 106536 04/15/22 TEMP LAURIE CROME 0017581 REFUND PERMIT CHARGE 0.00 250.00 10001 106537 04/15/22 TEMP MICHELLE REIGSTAD 0017583 ACTIVITY REFUND 0.00 90.00 10001 106538 04/15/22 7241 PRESCREEN SOLUTIONS, INC 0014103 EMPLOYMENT SCREENING 0.00 382.75 10001 106539 04/15/22 6432 RUBBER DUCKY PARTY 0017583 EASTER BALLOON ARTIST 0.00 999.00 10001 106540 04/15/22 7515 SARAH KHWAJA 0016554 EARTH DAY FACE PAINT 0.00 475.00 10001 106541 04/15/22 7568 SATEESH K PEDDINI 531 UB REFUND 0.00 90.15 10001 106542 04/15/22 4276 SECURITY PUBLIC STORAGE- 2314390 RENT 4/22-5/21 0.00 216.00 10001 106543 04/15/22 1027 SOCALGAS 0017583 GAS SERVICE/MAR 0.00 24.75 10001 106543 04/15/22 1027 SOCALGAS 5496563 GAS SERVICE/MAR 0.00 64.82 10001 106543 04/15/22 1027 SOCALGAS 0016582 GAS SERVICE/MAR 0.00 21.26 10001 106543 04/15/22 1027 SOCALGAS 0016566 GAS SERVICE/MAR 0.00 96.96 10001 106543 04/15/22 1027 SOCALGAS 0017583 GAS SERVICE/MAR 0.00 143.25 10001 106543 04/15/22 1027 SOCALGAS 2096086 GAS SERVICE/MAR 0.00 120.60 10001 106543 04/15/22 1027 SOCALGAS 5316568 GAS SERVICE/MAR 0.00 127.58 10001 106543 04/15/22 1027 SOCALGAS 0017583 GAS SERVICE/MAR 0.00 272.21 10001 106543 04/15/22 1027 SOCALGAS 0017080 GAS SERVICE/MAR 0.00 432.49 10001 106543 04/15/22 1027 SOCALGAS 0015126 GAS SERVICE/MAR 0.00 432.50 10001 106543 04/15/22 1027 SOCALGAS 0015126 GAS SERVICE/MAR 0.00 1,662.50 10001 106543 04/15/22 1027 SOCALGAS 5316566 GAS SERVICE/MAR 0.00 30.62 10001 106543 04/15/22 1027 SOCALGAS 0017588 GAS SERVICE/MAR 0.00 41.70 10001 106543 04/15/22 1027 SOCALGAS 0017076 GAS SERVICE/MAR 0.00 1,297.47 TOTAL CHECK 0.00 4,768.71
10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 2056584 ELECTRIC UTILITY/FEB 0.00 1,337.35 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 0016584 ELECTRIC UTILITY/FEB 0.00 1,337.35 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 5316570 ELECTRIC UTILITY/FEB 0.00 236.39 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/MAR 0.00 60.67 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/FEB 0.00 19.05 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/MAR 0.00 19.43 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/MAR 0.00 19.45 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/MAR 0.00 19.76 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 0016566 ELECTRIC UTILITY/FEB 0.00 2,040.16 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/MAR 0.00 2,179.68 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/MAR 0.00 4,607.41 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 0017076 ELECTRIC UTILITY/FEB 0.00 4,734.77 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/MAR 0.00 7,612.81 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 0015126 ELECTRIC UTILITY/FEB 0.00 7,765.93 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 5316566 ELECTRIC UTILITY/FEB 0.00 643.83 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 5496563 ELECTRIC UTILITY/FEB 0.00 773.15 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 0017080 ELECTRIC UTILITY/FEB 0.00 1,183.69 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/MAR 0.00 1,294.92 Item #7. Page 21
Meeting Date: 5/10/2022 / Packet Page #: 119
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 04/15/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:19:26 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220415 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/FEB 0.00 133.32 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/MAR 0.00 65.49 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/MAR 0.00 67.59 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/MAR 0.00 70.53 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/MAR 0.00 70.99 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 2026562 ELECTRIC UTILITY/MAR 0.00 29,342.53 10001 106544 04/15/22 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/FEB 0.00 34,384.27 TOTAL CHECK 0.00 100,020.52
10001 106545 04/15/22 2038 SPARKLETTS 0014216 DRINKING WATER/MAR 0.00 79.11 10001 106545 04/15/22 2038 SPARKLETTS 5314216 DRINKING WATER/MAR 0.00 79.11 10001 106545 04/15/22 2038 SPARKLETTS 0017581 DRINKING WATER/MAR 0.00 67.31 10001 106545 04/15/22 2038 SPARKLETTS 0015126 DRINKING WATER/MAR 0.00 107.76 10001 106545 04/15/22 2038 SPARKLETTS 0016582 DRINKING WATER/MAR 0.00 87.79 10001 106545 04/15/22 2038 SPARKLETTS 0014101 DRINKING WATER/MAR 0.00 94.79 10001 106545 04/15/22 2038 SPARKLETTS 2096086 DRINKING WATER/MAR 0.00 96.28 10001 106545 04/15/22 2038 SPARKLETTS 0016561 DRINKING WATER/MAR 0.00 127.25 10001 106545 04/15/22 2038 SPARKLETTS 0015126 DRINKING WATER/MAR 0.00 144.00 10001 106545 04/15/22 2038 SPARKLETTS 0017585 DRINKING WATER/MAR 0.00 199.78 10001 106545 04/15/22 2038 SPARKLETTS 0017583 DRINKING WATER/MAR 0.00 17.86 10001 106545 04/15/22 2038 SPARKLETTS 0017588 DRINKING WATER/MAR 0.00 7.00 TOTAL CHECK 0.00 1,108.04
10001 106546 04/15/22 3218 TIME WARNER CABLE 2304102 CABLE TV SVC/APR 0.00 157.00 10001 106546 04/15/22 3218 TIME WARNER CABLE 5484019 INTERNET SVC/APR 0.00 1,699.00 TOTAL CHECK 0.00 1,856.00
10001 106547 04/15/22 4961 TRANSUNION RISK & ALTERN 0015128 PERSON SEARCH/MAR 0.00 96.60 10001 106548 04/15/22 5224 TUCKER TOURS, LLC 0017585 PAYMENT FOR 3 DAY TRIP 0.00 2,190.00 10001 106549 04/15/22 1561 TAS 0017583 EASTER SIGNS 10.25 110.25 10001 106550 04/15/22 7567 WRIGHT REAL PROPERTY MAN 531 UB REFUND 0.00 174.64 TOTAL CASH ACCOUNT 314.74 710,987.22
TOTAL FUND 314.74 710,987.22
TOTAL REPORT 314.74 710,987.22
Item #7. Page 22
Meeting Date: 5/10/2022 / Packet Page #: 120
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/13/2022 CITY OF GLENDORA VENCHK11
TIME: 15:15:44 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 10/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 8,577.36
531 WATER OPERATIONS FUND 3,172.45
970 PAYROLL DISBURSEMENT FUND 504,341.38
TOTAL REPORT 516,091.19
Item #7. Page 23
Meeting Date: 5/10/2022 / Packet Page #: 121
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/14/2022 CITY OF GLENDORA VENCHK11
TIME: 17:02:53 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 10/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 40,268.88
202 STREET LIGHTING ASSESSMT 29,342.53
202B LANDSCAPE ASSESSMENT 58.64
205 STATE GAS TAX FUNDS 9,083.48
209 PROP A TRANSIT FUND 1,685.96
230 PEG CABLE TV 157.00
231 GLENDORA VILLAGE BUS DIST 216.00
531 WATER OPERATIONS FUND 43,191.40
548 TECHNOLOGY FUND 9,610.96
549 VEHICLE REPLACEMENT FUND 919.55
TOTAL REPORT 134,534.40
Item #7. Page 24
Meeting Date: 5/10/2022 / Packet Page #: 122
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/14/2022 CITY OF GLENDORA VENCHK11
TIME: 17:11:00 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 10/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 27,559.29
205 STATE GAS TAX FUNDS 6,412.50
222 MEASURE R TRANSPT. 2009 8,865.00
229 LIBRARY FOUNDATION 1,174.31
531 WATER OPERATIONS FUND 1,750.00
548 TECHNOLOGY FUND 4,044.00
655 TRUST FUND 1,182.50
TOTAL REPORT 50,987.60
Item #7. Page 25
Meeting Date: 5/10/2022 / Packet Page #: 123
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/13/2022 CITY OF GLENDORA VENCHK11
TIME: 15:00:10 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 10/22

FUND FUND TITLE AMOUNT
970 PAYROLL DISBURSEMENT FUND 9,374.03
TOTAL REPORT 9,374.03
Item #7. Page 26
Meeting Date: 5/10/2022 / Packet Page #: 124

CITY OF GLENDORA
CITY COUNCIL MEETING 5/10/2022
WARRANT REGISTER FOR 4/22/2022
GENERAL WARRANT REGISTER $ 174,101.85
PAYROLL EFT - P/E 4/17/22 $ 546,940.74
TOTAL $ 721,042.59
PREPARED BY: Desiree Hernandez

REVIEWED BY
Assistant Finance Director
Warrant Register Notes – Understanding the “Key Org”
Key Org = Fund + Dept
XXXXXXX = XXX + XXXX
First three digits = Fund. The funds are used for this register are listed at the end of each register.

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #7. Page 27
Meeting Date: 5/10/2022 / Packet Page #: 125
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/26/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:52:30 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220422 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4423 04/22/22 1001 AIR-EX AIR CONDITIONING 0016566 AIR-COND REPAIR 0.00 315.00 10001 V4424 04/22/22 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD/MAR 0.00 5,163.90 10001 V4425 04/22/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/DEC 0.00 225.00 10001 V4425 04/22/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/JAN 0.00 225.00 10001 V4425 04/22/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/MAR 0.00 35.00 10001 V4425 04/22/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/MAR 0.00 150.00 10001 V4425 04/22/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/MAR 0.00 325.00 10001 V4425 04/22/22 1332 ANIMAL PEST MANAGEMENT S 0016582 PEST CONTROL SVC/MAR 0.00 325.00 10001 V4425 04/22/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/MAR 0.00 1,050.00 10001 V4425 04/22/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/MAR 0.00 50.00 10001 V4425 04/22/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/DEC 0.00 180.00 10001 V4425 04/22/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/JAN 0.00 180.00 TOTAL CHECK 0.00 2,745.00
10001 V4426 04/22/22 7270 AVALON TRANSPORTATION LL 2097581 TRIPS & TOURS TRANSPOR 0.00 1,275.00 10001 V4427 04/22/22 5219 BEAR ELECTRICAL SOLUTION 2056562 TRAF SIG MAINT/MAR 0.00 2,550.00 10001 V4427 04/22/22 5219 BEAR ELECTRICAL SOLUTION 2056562 TRAF SIG MAINT/MAR 0.00 9,693.30 TOTAL CHECK 0.00 12,243.30
10001 V4428 04/22/22 5820 BLACK AND WHITE EMERGENC 5496563 REPAIR VEHICLE EQUIP 0.00 100.00 10001 V4429 04/22/22 3419 CAL BLEND SOILS INC 0016582 MULCH 157.85 1,697.85 10001 V4430 04/22/22 2056 CALIFA GROUP 0017076 BIBLIOTHECA - CLOUD LI 0.00 4,600.00 10001 V4431 04/22/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 9.75 104.87 10001 V4431 04/22/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 10.38 111.63 10001 V4431 04/22/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 13.17 141.62 10001 V4431 04/22/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 7.75 83.35 TOTAL CHECK 41.05 441.47
10001 V4432 04/22/22 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 0.00 8.71 10001 V4432 04/22/22 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 8.80 94.68 10001 V4432 04/22/22 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 58.97 984.31 TOTAL CHECK 67.77 1,087.70
10001 V4433 04/22/22 3838 DBS BRAKE SUPPLY 5496563 VEHICLE PARTS/SUPP 8.14 87.54 10001 V4434 04/22/22 1766 ENTENMANN-ROVIN CO. 0014103 EE SERVICE AWARDS PIN 23.70 294.20 10001 V4435 04/22/22 1618 EXCEL ELECTRIC FIRE 0016566 FIRE ALARM SERVICE 0.00 400.00 10001 V4436 04/22/22 5402 FOOTHILL COMMUNICATIONS, 0015127 MOBILE RADIOS 3.28 35.28 10001 V4437 04/22/22 1941 GRAINGER 2056562 EQUIPMENT PARTS/SUPP 37.28 421.00 10001 V4437 04/22/22 1941 GRAINGER 2056562 EQUIPMENT PARTS/SUPP 64.16 710.04 10001 V4437 04/22/22 1941 GRAINGER 5316570 EQUIPMENT PARTS/SUPP 8.42 101.48 10001 V4437 04/22/22 1941 GRAINGER 2056562 EQUIPMENT PARTS/SUPP 10.06 108.05 10001 V4437 04/22/22 1941 GRAINGER 2056562 EQUIPMENT PARTS/SUPP 6.65 71.45 Item #7. Page 28
Meeting Date: 5/10/2022 / Packet Page #: 126
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 04/26/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:52:30 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220422 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4437 04/22/22 1941 GRAINGER 2056562 EQUIPMENT PARTS/SUPP 7.95 85.56 10001 V4437 04/22/22 1941 GRAINGER 5316570 EQUIPMENT PARTS/SUPP 11.70 136.68 TOTAL CHECK 146.22 1,634.26
10001 V4438 04/22/22 5366 HIGH SPEED PLUMBING, INC 0016566 PLUMBING SERVICE 0.00 245.00 10001 V4439 04/22/22 2950 INTER-CON SECURITY SYSTE 0015127 PARKING ENFORCMNT/MAR 0.00 17,462.74 10001 V4440 04/22/22 5896 ALL TRAFFIC SOLUTIONS 2545194.22 RADAR TRAILER MESSAGE 1,914.72 22,774.72 10001 V4441 04/22/22 2346 J.G. TUCKER & SON, INC. 2056562 ST REPAIR/MAINT SUPP 4.52 48.62 10001 V4441 04/22/22 2346 J.G. TUCKER & SON, INC. 2056562 ST REPAIR/MAINT SUPP 27.12 291.72 TOTAL CHECK 31.64 340.34
10001 V4442 04/22/22 2240 JANWAY COMPANY USA, INC. 2297078 DISCOVERY CHALLENGE 0.00 517.50 10001 V4443 04/22/22 5315 JMD 5316567 ELKHORN LANE SURVEY 0.00 14,778.00 10001 V4443 04/22/22 5315 JMD 5309999 FIBER OPTIC/DEC-JAN 0.00 123.72 10001 V4443 04/22/22 5315 JMD 5309999 ST VLAD SIDEWALK IMPR 0.00 824.81 10001 V4443 04/22/22 5315 JMD 5309999 ST VLAD SIDEWALK IMPR 0.00 824.81 10001 V4443 04/22/22 5315 JMD 5309999 ST VLAD SIDEWALK IMPR 0.00 1,330.01 10001 V4443 04/22/22 5315 JMD 5309999 ST VLAD SIDEWALK IMPR 0.00 7,535.77 10001 V4443 04/22/22 5315 JMD 2056562 DRAINAGE IMPR/NOV 0.00 824.81 TOTAL CHECK 0.00 26,241.93
10001 V4444 04/22/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 38.53 904.44 10001 V4444 04/22/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 32.74 547.24 10001 V4444 04/22/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 22.44 428.93 10001 V4444 04/22/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 67.85 997.34 10001 V4444 04/22/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 54.22 998.22 10001 V4444 04/22/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 10.24 292.73 10001 V4444 04/22/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 10.76 183.24 10001 V4444 04/22/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 14.75 216.23 10001 V4444 04/22/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 5.02 66.52 TOTAL CHECK 256.55 4,634.89
10001 V4445 04/22/22 7006 KORTERRA INC. 5316570 STATE REQUIRED SOFTWAR 0.00 1,900.00 10001 V4446 04/22/22 3621 LA VERNE POWER EQUIPMENT 5496563 EQUIPMENT PARTS/SUPP 2.88 90.93 10001 V4446 04/22/22 3621 LA VERNE POWER EQUIPMENT 5496563 EQUIPMENT PARTS/SUPP 9.76 165.01 TOTAL CHECK 12.64 255.94
10001 V4447 04/22/22 5456 LABOR LAW COMPLIANCE CEN 0014103 CA LAW POSTERS 0.00 770.00 10001 V4448 04/22/22 7520 ORLANDO WORLD CENTER MAR 0015126 HOTEL ROOMS FOR SPILLM 0.00 3,702.39 10001 V4449 04/22/22 1203 MERCURY FENCE CO., INC. 0016566 FENCE REPAIR 0.00 485.00 10001 V4449 04/22/22 1203 MERCURY FENCE CO., INC. 0016566 FENCE REPAIR 0.00 985.00 TOTAL CHECK 0.00 1,470.00
10001 V4450 04/22/22 7495 ONWARD ENGINEERING 5309999 BENNETT AVE ET AL WATE 0.00 10,583.75 Item #7. Page 29
Meeting Date: 5/10/2022 / Packet Page #: 127
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 04/26/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:52:30 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220422 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4451 04/22/22 6861 JOHNSON INVESTIGATIONS 0014103 BACKGROUND INVES 0.00 1,000.00 10001 V4452 04/22/22 3296 SAN DIEGO POLICE EQUIPME 0015127 SIMUNITION EQUIPMENT - 312.96 3,428.36 10001 V4453 04/22/22 1386 R&R CUSTOM SIGNS 0016566 INSTALL BANNERS 10.46 847.46 10001 V4453 04/22/22 1386 R&R CUSTOM SIGNS 0016566 INSTALL BANNERS 10.25 340.25 TOTAL CHECK 20.71 1,187.71
10001 106551 04/22/22 TEMP ALMA PLUNK 0017583 ACTIVITY REFUND 0.00 83.00 10001 106552 04/22/22 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 1.45 15.63 10001 106552 04/22/22 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 4.08 43.87 10001 106552 04/22/22 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 6.20 66.69 10001 106552 04/22/22 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 9.47 101.85 TOTAL CHECK 21.20 228.04
10001 106553 04/22/22 6403 AZTECH ELEVATOR COMPANY 0016566 LIBRY ELEV MAINT/APR 0.00 145.00 10001 106554 04/22/22 TEMP CAROLE MIYASHITA-MARTINE 5316569 TURF REMOVAL REBATE 0.00 1,150.00 10001 106555 04/22/22 1775 CCH INCORPORATED 0017079 BOOKS 1.54 235.96 10001 106556 04/22/22 1311 COVINA IRRIGATING COMPAN 5316571 CAPACITY IMPR CHARGE 0.00 2,349.25 10001 106557 04/22/22 7544 CYNTHIA ESTRADA HAEBE 0015126 CRYSTAL REPORT SERVICE 0.00 1,551.00 10001 106558 04/22/22 TEMP DAVID JOSEPH 5316569 TURF REMOVAL REBATE 0.00 3,832.00 10001 106559 04/22/22 1202 DELL MARKETING L.P. 2297079 DELL LATITUDE 7420 LAP 0.00 3,413.92 10001 106560 04/22/22 4262 DUNN-EDWARDS CORPORATION 0016562 PAINT SUPPLIES 7.74 83.36 10001 106561 04/22/22 1418 EMPLOYMENT DEVELOPMENT D 5424220 UNEMPLYMNT INSURANCE 0.00 7,598.46 10001 106562 04/22/22 4488 ARROYO BACKGROUND INVEST 0015126 POST BAGKROUND INVES 0.00 1,800.00 10001 106563 04/22/22 TEMP ERIVERTO MONTANO 0017581 ACTIVITY REFUND 0.00 50.00 10001 106564 04/22/22 5405 YOUNGBLOOD & ASSOCIATES 0015126 POLYGRAPH EXAMINATION 0.00 350.00 10001 106564 04/22/22 5405 YOUNGBLOOD & ASSOCIATES 0015126 POLYGRAPH EXAMINATION 0.00 350.00 TOTAL CHECK 0.00 700.00
10001 106565 04/22/22 6570 NAPA AUTO PARTS 5496563 VEHICLE PARTS/SUPP 33.44 385.43 10001 106566 04/22/22 3626 HOLLIDAY ROCK CO., INC. 5316562 ST REPAIR/MAINT SUPP 17.63 189.63 10001 106566 04/22/22 3626 HOLLIDAY ROCK CO., INC. 5316562 ST REPAIR/MAINT SUPP 17.63 189.63 10001 106566 04/22/22 3626 HOLLIDAY ROCK CO., INC. 5316562 ST REPAIR/MAINT SUPP 17.63 189.63 10001 106566 04/22/22 3626 HOLLIDAY ROCK CO., INC. 5316562 ST REPAIR/MAINT SUPP 26.34 283.34 10001 106566 04/22/22 3626 HOLLIDAY ROCK CO., INC. 5316562 ST REPAIR/MAINT SUPP 26.34 283.34 10001 106566 04/22/22 3626 HOLLIDAY ROCK CO., INC. 5316562 ST REPAIR/MAINT SUPP 26.34 283.34 10001 106566 04/22/22 3626 HOLLIDAY ROCK CO., INC. 5316562 ST REPAIR/MAINT SUPP 30.70 330.20 10001 106566 04/22/22 3626 HOLLIDAY ROCK CO., INC. 5316562 ST REPAIR/MAINT SUPP 36.13 388.63 Item #7. Page 30
Meeting Date: 5/10/2022 / Packet Page #: 128
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 04/26/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:52:30 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220422 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106566 04/22/22 3626 HOLLIDAY ROCK CO., INC. 5316562 ST REPAIR/MAINT SUPP 82.97 892.47 TOTAL CHECK 281.71 3,030.21
10001 106567 04/22/22 TEMP HUY NGUYEN 5316569 POOL COVER REBATE 0.00 50.00 10001 106568 04/22/22 3501 EL NATIVO GROWERS 0016582 PLANTS 69.08 743.03 10001 106569 04/22/22 TEMP LETICIA DESANTIAGO 0017581 SECURITY DEP REFUND 0.00 250.00 10001 106570 04/22/22 TEMP MARIE REINE KARIM 5316569 POOL COVER REBATE 0.00 50.00 10001 106571 04/22/22 TEMP MELISSA RAE VELAZQUEZ 0017583 ACTIVITY REFUND 0.00 110.00 10001 106572 04/22/22 7249 MUNICIPAL MAINTENANCE EQ 5496563 MAINT PARTS/EQUIP 62.06 732.34 10001 106573 04/22/22 1921 OFFICE DEPOT 0016582 OFFICE SUPPLIES 2.74 29.43 10001 106573 04/22/22 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 0.85 9.14 10001 106573 04/22/22 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 7.78 98.70 10001 106573 04/22/22 1921 OFFICE DEPOT 0016582 CREDIT MEMO 0.00 -81.01 10001 106573 04/22/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 1.17 12.61 10001 106573 04/22/22 1921 OFFICE DEPOT 0016582 OFFICE SUPPLIES 2.56 27.53 10001 106573 04/22/22 1921 OFFICE DEPOT 0016582 OFFICE SUPPLIES 5.45 58.66 10001 106573 04/22/22 1921 OFFICE DEPOT 0016582 OFFICE SUPPLIES 8.32 89.50 TOTAL CHECK 28.87 244.56
10001 106574 04/22/22 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 24.66 244.25 10001 106575 04/22/22 TEMP PANDORAS RESTAURANTS, IN 655 WMP DEPOSIT REFUND 0.00 8,676.31 10001 106576 04/22/22 7578 PROMOS ON-TIME, INC. 531 UB REFUND 0.00 25.00 10001 106577 04/22/22 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 70.70 760.42 10001 106578 04/22/22 1319 RAYNE WATER CONDITIONING 5316571 SOFT WATER SVC/APR 0.00 138.25 10001 106579 04/22/22 7564 BOB'S BILLIARD SERVICE 655 POOL TABLE REPAIR 144.52 2,379.52 10001 106580 04/22/22 1224 PECK ROAD GRAVEL 2056562 TIPPING 236657 0.00 180.00 10001 106580 04/22/22 1224 PECK ROAD GRAVEL 2056562 TIPPING 236764 0.00 180.00 10001 106580 04/22/22 1224 PECK ROAD GRAVEL 2056562 TIPPING 744 748 754 0.00 540.00 TOTAL CHECK 0.00 900.00
10001 106581 04/22/22 4532 SPOK INC. 5316571 TELEPHONE SVC/MAR 0.00 20.47 10001 106582 04/22/22 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 16.87 207.12 10001 106582 04/22/22 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 33.53 408.23 10001 106582 04/22/22 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 33.53 408.23 10001 106582 04/22/22 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 67.86 824.86 10001 106582 04/22/22 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 71.14 860.14 TOTAL CHECK 222.93 2,708.58
10001 106583 04/22/22 3218 TIME WARNER CABLE 5484032 CABLE TV SVC/MAR 0.00 230.30 Item #7. Page 31
Meeting Date: 5/10/2022 / Packet Page #: 129
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 04/26/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:52:30 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220422 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106584 04/22/22 TEMP TRI TECH RESTORATION 0016064 PERMIT REFUND 0.00 365.92 10001 106585 04/22/22 1760 V & V MANUFACTURING INC. 0015126 POLICE BADGE CASE 2.15 28.10 10001 106586 04/22/22 1029 VERIZON BUSINESS 5484019 VOICE SVC/MAR 0.00 40.05 10001 106587 04/22/22 7579 WRIGHT REAL PROPERTY MAN 531 UB REFUND 0.00 133.35 TOTAL CASH ACCOUNT 3,967.83 174,101.85
TOTAL FUND 3,967.83 174,101.85
TOTAL REPORT 3,967.83 174,101.85
Item #7. Page 32
Meeting Date: 5/10/2022 / Packet Page #: 130
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/21/2022 CITY OF GLENDORA VENCHK11
TIME: 15:56:57 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 10/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 44,958.90
205 STATE GAS TAX FUNDS 14,804.55
209 PROP A TRANSIT FUND 1,275.00
229 LIBRARY FOUNDATION 517.50
254 STEP OTS GRANTS 22,774.72
530 WATER CAPITAL PROJECTS 21,222.87
531 WATER OPERATIONS FUND 16,916.16
549 VEHICLE REPLACEMENT FUND 6,166.07
TOTAL REPORT 128,635.77
Item #7. Page 33
Meeting Date: 5/10/2022 / Packet Page #: 131
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/21/2022 CITY OF GLENDORA VENCHK11
TIME: 15:43:41 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 10/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 6,389.93
205 STATE GAS TAX FUNDS 900.00
229 LIBRARY FOUNDATION 3,413.92
531 WATER OPERATIONS FUND 10,778.53
542 LIABILITY INSURANCE FUND 7,598.46
548 TECHNOLOGY FUND 270.35
549 VEHICLE REPLACEMENT FUND 5,059.06
655 TRUST FUND 11,055.83
TOTAL REPORT 45,466.08
Item #7. Page 34
Meeting Date: 5/10/2022 / Packet Page #: 132

CITY OF GLENDORA
CITY COUNCIL MEETING 5/10/2022
WARRANT REGISTER FOR 4/29/2022
GENERAL WARRANT REGISTER $ 778,048.71
PAYROLL EFT $ -
TOTAL $ 778,048.71
PREPARED BY: Desiree Hernandez

REVIEWED BY
Administrative Services Director / City Treasurer
Warrant Register Notes – Understanding the “Key Org”
Key Org = Fund + Dept
XXXXXXX = XXX + XXXX
First three digits = Fund. The funds are used for this register are listed at the end of each register.

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #7. Page 35
Meeting Date: 5/10/2022 / Packet Page #: 133
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/29/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:41:34 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220429 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4454 04/29/22 4818 INFRASTRUCTURE ENGINEERS 5316567 WATER CONSULT SVC/MAR 0.00 12,487.50 10001 V4455 04/29/22 7571 SQUEEGEE PRO 0017585 WINDOW CLEANING 0.00 750.00 10001 V4456 04/29/22 4945 JOSE M AMARO 5314306 RETIREE MEDICAL REIMB 0.00 252.00 10001 V4456 04/29/22 4945 JOSE M AMARO 0014306 RETIREE MEDICAL REIMB 0.00 648.00 TOTAL CHECK 0.00 900.00
10001 V4457 04/29/22 4020 BOOMERANG BLUEPRINT & 5316567 PRINTING SERVICE 13.47 144.92 10001 V4458 04/29/22 4958 JULIE BOWMAN 0014306 RETIREE MEDICAL REIMB 0.00 216.00 10001 V4458 04/29/22 4958 JULIE BOWMAN 5314306 RETIREE MEDICAL REIMB 0.00 84.00 TOTAL CHECK 0.00 300.00
10001 V4459 04/29/22 6434 CHARTER COMMUNICATIONS H 5484032 INTERNET SVC/APR 0.00 357.05 10001 V4460 04/29/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 48.72 524.08 10001 V4460 04/29/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 5.98 64.28 10001 V4460 04/29/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 15.44 166.04 10001 V4460 04/29/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 29.01 312.00 TOTAL CHECK 99.15 1,066.40
10001 V4461 04/29/22 1613 CLINICAL LAB OF SAN BERN 5316571 WTR QLTY ANALYSIS/MAR 0.00 1,270.00 10001 V4462 04/29/22 1171 GEORGE'S GRAPHICS 0017583 JUMP FEST FLYERS 10.76 115.76 10001 V4462 04/29/22 1171 GEORGE'S GRAPHICS 0017585 LA FETRA BOOKLETS 52.58 565.58 TOTAL CHECK 63.34 681.34
10001 V4463 04/29/22 1941 GRAINGER 5316571 EQUIPMENT PARTS/SUPP 16.61 191.10 10001 V4464 04/29/22 4703 JOHN GREEN TRUCKING 5316570 MATERIAL & DELIVERY 0.00 308.73 10001 V4465 04/29/22 2240 JANWAY COMPANY USA, INC. 2297078 NYLON DRAWSTRING BACKP 0.00 3,185.00 10001 V4466 04/29/22 5315 JMD 3216565 GOLD LINE ENG/MAR 0.00 37,289.19 10001 V4466 04/29/22 5315 JMD 3219999 ENG SERVICES/NOV 0.00 10,852.64 10001 V4466 04/29/22 5315 JMD 2056562 DESIGN SERVICES/MAR 0.00 1,484.66 10001 V4466 04/29/22 5315 JMD 2056562 DESIGN SVC/DEC-FEB 0.00 2,940.94 10001 V4466 04/29/22 5315 JMD 2056562 DESIGN SERVICES/NOV 0.00 3,315.30 TOTAL CHECK 0.00 55,882.73
10001 V4467 04/29/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 10.24 352.73 10001 V4467 04/29/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 23.26 562.76 10001 V4467 04/29/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 0.00 50.00 10001 V4467 04/29/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 0.00 50.00 10001 V4467 04/29/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 6.04 77.54 TOTAL CHECK 39.54 1,093.03
10001 V4468 04/29/22 6940 KEENAN & ASSOCIATES 5484019 BENEFIT BRIDGE/APR 0.00 1,250.00 10001 V4469 04/29/22 7472 CITY NET 2617585 HOMELESS CENSUS COUNT 0.00 23,000.96 Item #7. Page 36
Meeting Date: 5/10/2022 / Packet Page #: 134
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 04/29/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:41:34 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220429 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4470 04/29/22 3621 LA VERNE POWER EQUIPMENT 5496563 EQUIPMENT PARTS/SUPP 5.12 55.10 10001 V4470 04/29/22 3621 LA VERNE POWER EQUIPMENT 5496563 EQUIPMENT PARTS/SUPP 13.43 195.43 TOTAL CHECK 18.55 250.53
10001 V4471 04/29/22 1712 LAC GROUP LLC 0017079 TEMPORARY EMPLOYEE 0.00 2,310.00 10001 V4472 04/29/22 6473 LOUISE ERNESTINE CRISS B 2314390 MARKETING SVC/MAR 0.00 1,000.00 10001 V4473 04/29/22 7127 STAR MAINTENANCE SUPPLY 0016582 JANITORIAL SUPPLIES 121.83 1,404.23 10001 V4474 04/29/22 5297 PERFORMANCE TRUCK REPAIR 5496563 VEHICLE REPAIR/MAINT 325.66 5,637.84 10001 V4475 04/29/22 2181 PINPOINT INDUSTRIES, INC 0016554 11 DEPARTMENT FLAG BAN 211.67 2,371.70 10001 V4476 04/29/22 7241 PRESCREEN SOLUTIONS, INC 0014103 EMPLYMENT SCREENING 0.00 104.32 10001 V4476 04/29/22 7241 PRESCREEN SOLUTIONS, INC 0014103 EMPLOYMENT SCREENING 0.00 48.00 TOTAL CHECK 0.00 152.32
10001 V4477 04/29/22 5062 THE SAUCE CREATIVE SERVI 0017583 PRINTING SERVICES 60.73 718.23 10001 V4477 04/29/22 5062 THE SAUCE CREATIVE SERVI 0016554 EARTH DAY BANNER 0.00 50.00 10001 V4477 04/29/22 5062 THE SAUCE CREATIVE SERVI 0016554 EARTH DAY BANNER 19.40 2,919.41 10001 V4477 04/29/22 5062 THE SAUCE CREATIVE SERVI 0016554 EARTH DAY BANNER 0.00 175.00 TOTAL CHECK 80.13 3,862.64
10001 V4478 04/29/22 1386 R&R CUSTOM SIGNS 0016554 EARTH DAY BANNER 46.13 496.13 10001 V4479 04/29/22 3951 SIKAND ENGINEERING ASSOC 0016565 PROF SVCS/FEB 0.00 2,220.00 10001 V4480 04/29/22 6298 PATRICIA SORENSEN 5314306 RETIREE MEDICAL REIMB 0.00 168.00 10001 V4480 04/29/22 6298 PATRICIA SORENSEN 0014306 RETIREE MEDICAL REIMB 0.00 432.00 TOTAL CHECK 0.00 600.00
10001 V4481 04/29/22 5426 TIMOTHY P. STAAB 5314306 RETIREE MEDICAL REIMB 0.00 252.00 10001 V4481 04/29/22 5426 TIMOTHY P. STAAB 0014306 RETIREE MEDICAL REIMB 0.00 648.00 TOTAL CHECK 0.00 900.00
10001 V4482 04/29/22 4008 STAPLES ADVANTAGE 0016565 OFFICE SUPPLIES 11.97 128.74 10001 V4483 04/29/22 4140 BRIAN SUMMERS 0014306 RETIREE MEDICAL REIMB 0.00 432.00 10001 V4483 04/29/22 4140 BRIAN SUMMERS 5314306 RETIREE MEDICAL REIMB 0.00 168.00 TOTAL CHECK 0.00 600.00
10001 V4484 04/29/22 1362 THREE VALLEYS MUNICIPAL 5316571 PURCHASED WATER/MAR 0.00 11,902.41 10001 V4485 04/29/22 2250 TRI-XECUTEX CORPORATION 0017585 ALARM SVC/MAY-JUL 0.00 270.00 10001 V4486 04/29/22 3657 ULINE 5316571 EQUIPMENT PARTS/SUPP 37.05 414.43 10001 V4486 04/29/22 3657 ULINE 5316571 EQUIPMENT PARTS/SUPP 37.05 414.43 TOTAL CHECK 74.10 828.86
10001 V4487 04/29/22 1244 WEST COAST ARBORISTS, IN 655 STUMP REMOVAL 0.00 560.00 10001 V4487 04/29/22 1244 WEST COAST ARBORISTS, IN 3219999 TREE REMOVALS 0.00 3,660.00 Item #7. Page 37
Meeting Date: 5/10/2022 / Packet Page #: 135
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 04/29/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:41:34 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220429 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 4,220.00
10001 V4488 04/29/22 7498 Y TIRE PERFORMANCE LLC 5496563 VEHICLE PARTS/SUPP 69.19 862.94 10001 V4489 04/29/22 6158 BOA EXPRESS TAX 970 PAYROLL TAXES 0.00 139,270.71 10001 V4490 04/29/22 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS RETIREMENT 03/20 0.00 147,724.02 10001 V4490 04/29/22 1110 CA.PUBLIC EMPLOYEES RETI 0014306 RBF 03/22 0.00 9,860.85 TOTAL CHECK 0.00 157,584.87
10001 V4491 04/29/22 1115 GLENDORA MANAGEMENT ASSO 970 GMA DUES 0.00 360.00 10001 V4492 04/29/22 7369 MIDAMERICA ADMIN&RETIRE 970 EXEC MGMT - HRA 0.00 450.00 10001 V4493 04/29/22 7369 MIDAMERICA ADMIN&RETIRE 970 PART TIME RETIREMENT 0.00 2,499.06 10001 V4494 04/29/22 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 20,767.55 10001 V4495 04/29/22 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 2,475.00 10001 V4495 04/29/22 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 78.13 TOTAL CHECK 0.00 2,553.13
10001 V4496 04/29/22 1119 STATE DISBURSEMENT UNIT 970 WAGE GARNISHMENT 0.00 264.92 10001 V4497 04/29/22 5016 VOYA FINANCIAL 970 457 PLAN 0.00 10,295.34 10001 V4497 04/29/22 5016 VOYA FINANCIAL 970 457 PLAN 0.00 88.60 10001 V4497 04/29/22 5016 VOYA FINANCIAL 970 457 PLAN 0.00 180.00 TOTAL CHECK 0.00 10,563.94
10001 V4498 04/29/22 4133 WAGEWORKS, INC. 970 DEPEND CARE REIMBURSE 0.00 590.75 10001 V4498 04/29/22 4133 WAGEWORKS, INC. 970 FSA MEDICAL REIMBURSE 0.00 1,068.48 TOTAL CHECK 0.00 1,659.23
10001 106588 04/29/22 1451 AKM CONSULTING ENGINEERS 5309999 CONSULTING SVC/MAR 0.00 61,909.75 10001 106589 04/29/22 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/MAR 0.00 1,248.18 10001 106589 04/29/22 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/MAR 0.00 1,593.60 10001 106589 04/29/22 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/MAR 0.00 1,917.30 10001 106589 04/29/22 5938 ALESHIRE & WYNDER, LLP 5424012 LEGAL SVC/MAR 0.00 2,646.17 10001 106589 04/29/22 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/MAR 0.00 18,702.00 TOTAL CHECK 0.00 26,107.25
10001 106590 04/29/22 1873 ALTEC INDUSTRIES, INC. 5496563 BOOM TRUCK REPAIRS FOR 356.58 5,008.29 10001 106591 04/29/22 1354 AMERICAN WATER WORKS ASS 5316567 AMERICAN WATER WORKS A 0.00 4,523.00 10001 106592 04/29/22 1193 AT&T 5484032 TELEPHONE SVC/APR 0.00 625.19 10001 106592 04/29/22 1193 AT&T 5484032 TELEPHONE SVC/APR 0.00 72.95 TOTAL CHECK 0.00 698.14
10001 106593 04/29/22 1193 AT&T MOBILITY 0015126 TELEPHONE SVC/APR 0.00 48.23 Item #7. Page 38
Meeting Date: 5/10/2022 / Packet Page #: 136
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 04/29/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:41:34 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220429 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106594 04/29/22 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 3.09 33.27 10001 106595 04/29/22 TEMP BELINDA OCHOA 5414220 ICRMA CONF REIMB 0.00 746.85 10001 106596 04/29/22 3641 BURRO CANYON SHOOTING PA 0015127 RANGE FEES 4/5 4/6 0.00 120.00 10001 106597 04/29/22 3133 CALIFORNIA BUILDING STAN 0016064 BLD STD FEE/JAN-MAR 0.00 -75.60 10001 106597 04/29/22 3133 CALIFORNIA BUILDING STAN 001 BLD STD FEE/JAN-MAR 0.00 756.00 TOTAL CHECK 0.00 680.40
10001 106598 04/29/22 7587 CAROLINE HERNANDEZ 0014306 RETIREE MEDICAL REIMB 0.00 216.00 10001 106598 04/29/22 7587 CAROLINE HERNANDEZ 5314306 RETIREE MEDICAL REIMB 0.00 84.00 TOTAL CHECK 0.00 300.00
10001 106599 04/29/22 1555 DEPARTMENT OF CONSERVATI 655 SMI FEE/JAN-MAR 0.00 -89.08 10001 106599 04/29/22 1555 DEPARTMENT OF CONSERVATI 001 SMI FEE/JAN-MAR 0.00 1,781.52 TOTAL CHECK 0.00 1,692.44
10001 106600 04/29/22 1881 THE COUNSELING TEAM INTE 0014103 PSYCH ASSESSMENTS 0.00 300.00 10001 106601 04/29/22 1123 COUNTY OF LOS ANGELES IN 2096086 RADIO FREQUENCY/MAR 0.00 701.86 10001 106602 04/29/22 7455 CT&T CONCRETE PAVING INC 0016566 224 VALLEY CENTER CURB 0.00 6,046.00 10001 106603 04/29/22 6563 DEBORAH CAMPBELL 0014306 RETIREE MEDICAL REIMB 0.00 432.00 10001 106603 04/29/22 6563 DEBORAH CAMPBELL 5314306 RETIREE MEDICAL REIMB 0.00 168.00 TOTAL CHECK 0.00 600.00
10001 106604 04/29/22 6554 DEBORAH WOOD 5314306 RETIREE MEDICAL REIMB 0.00 84.00 10001 106604 04/29/22 6554 DEBORAH WOOD 0014306 RETIREE MEDICAL REIMB 0.00 216.00 TOTAL CHECK 0.00 300.00
10001 106605 04/29/22 TEMP DENISE CAMMARANO 0017581 SECURITY DEP REFUND 0.00 300.00 10001 106606 04/29/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/APR 0.00 98.00 10001 106606 04/29/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/APR 0.00 60.00 10001 106606 04/29/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/APR 0.00 61.00 10001 106606 04/29/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/APR 0.00 68.00 TOTAL CHECK 0.00 287.00
10001 106607 04/29/22 3132 DOORKEYPER INC 0015126 DOOR REPAIR/MAINT 0.00 185.00 10001 106608 04/29/22 4488 ARROYO BACKGROUND INVEST 0015126 POST BACKGROUNG INVES 0.00 1,200.00 10001 106609 04/29/22 1006 FEDEX 0014103 FEDEX SHIPMENT 0.00 146.28 10001 106609 04/29/22 1006 FEDEX 0014103 FEDEX SHIPMENT 0.00 175.52 TOTAL CHECK 0.00 321.80
10001 106610 04/29/22 2389 FCC FINE ARTS ACADEMY 0017583 COMM SVC EDUCATN CLSS 0.00 825.00 10001 106611 04/29/22 1059 ESPERANZA FLORES DANCE G 0017583 COMM SVC EDUCATN CLSS 0.00 729.00 Item #7. Page 39
Meeting Date: 5/10/2022 / Packet Page #: 137
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 04/29/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:41:34 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220429 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106612 04/29/22 4959 FRONTIER 5484032 TELEPHONE SVC/APR 0.00 111.66 10001 106613 04/29/22 TEMP GABRIELA ZAMORANO 0017581 SECURITY DEP REFUND 0.00 300.00 10001 106614 04/29/22 5580 GNA-BROOK FIRE PROTECTIO 0017588 SEMI ANNUAL SERVICE 13.65 155.05 10001 106615 04/29/22 4405 MICHELLE HARRINGTON 0017583 COMM SVC EDUCATN CLSS 0.00 1,293.60 10001 106616 04/29/22 TEMP IRLANDA HIPOLITO 0017581 SECURITY DEP REFUND 0.00 300.00 10001 106617 04/29/22 TEMP JACQUELINE CHAVEZ 0017581 SECURITY DEP REFUND 0.00 300.00 10001 106618 04/29/22 7588 JAMES DE MOND 5314306 RETIREE MEDICAL REIMB 0.00 336.00 10001 106618 04/29/22 7588 JAMES DE MOND 0014306 RETIREE MEDICAL REIMB 0.00 864.00 TOTAL CHECK 0.00 1,200.00
10001 106619 04/29/22 6160 CHRISTOPHER JEFFERS 5314306 RETIREE MEDICAL REIMB 0.00 294.00 10001 106619 04/29/22 6160 CHRISTOPHER JEFFERS 0014306 RETIREE MEDICAL REIMB 0.00 756.00 TOTAL CHECK 0.00 1,050.00
10001 106620 04/29/22 3997 SANZMAN PRODUCTIONS 2297079 SUMMER CHALLENGE 0.00 300.00 10001 106621 04/29/22 3521 GWEN LACOMBE 5314306 RETIREE MEDICAL REIMB 0.00 165.01 10001 106621 04/29/22 3521 GWEN LACOMBE 0014306 RETIREE MEDICAL REIMB 0.00 424.31 TOTAL CHECK 0.00 589.32
10001 106622 04/29/22 3244 ALFONSO P LAVIN JR 5314306 RETIREE MEDICAL REIMB 0.00 84.00 10001 106622 04/29/22 3244 ALFONSO P LAVIN JR 0014306 RETIREE MEDICAL REIMB 0.00 216.00 TOTAL CHECK 0.00 300.00
10001 106623 04/29/22 TEMP LILIAN HERRERA 0017581 SECURITY DEP REFUND 0.00 300.00 10001 106624 04/29/22 TEMP LISA HUGHES 5316569 IRR CONTROLLER REBATE 0.00 100.00 10001 106625 04/29/22 1123 COUNTY OF LOS ANGELES 2056562 LABOR & EQUIP/MAR 0.00 3,297.14 10001 106625 04/29/22 1123 COUNTY OF LOS ANGELES 2056562 LABOR & EQUIP/MAR 0.00 889.52 TOTAL CHECK 0.00 4,186.66
10001 106626 04/29/22 7586 MARY GOTTE 531 UB REFUND 0.00 926.00 10001 106627 04/29/22 TEMP MORRIS NDUGIRE 0017583 ACTIVITY REFUND 0.00 119.00 10001 106628 04/29/22 3718 MRC 0017076 PRINTING SUPPLIES 0.95 10.21 10001 106629 04/29/22 4150 MUNICIPAL MANAGEMENT ASS 0014010 MEMBERSHIP DUES 0.00 90.00 10001 106630 04/29/22 TEMP NANCY CROCKER 0017581 SECURITY DEP REFUND 0.00 300.00 10001 106631 04/29/22 7589 NANCY MIRANDA 5314306 RETIREE MEDICAL REIMB 0.00 265.30 10001 106631 04/29/22 7589 NANCY MIRANDA 0014306 RETIREE MEDICAL REIMB 0.00 682.21 TOTAL CHECK 0.00 947.51
Item #7. Page 40
Meeting Date: 5/10/2022 / Packet Page #: 138
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 04/29/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:41:34 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220429 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106632 04/29/22 3754 OCCU-MED, LTD 0014103 PRE-EMPLOYMENT PHYS 0.00 300.35 10001 106633 04/29/22 7355 CONCENTRA MEDICAL CENTER 0014103 DOT PHYSICAL 0.00 232.50 10001 106634 04/29/22 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 1.10 11.89 10001 106634 04/29/22 1921 OFFICE DEPOT 0014216 OFFICE SUPPLIES 1.11 11.90 10001 106634 04/29/22 1921 OFFICE DEPOT 0014216 OFFICE SUPPLIES 1.13 12.22 10001 106634 04/29/22 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 1.14 12.24 10001 106634 04/29/22 1921 OFFICE DEPOT 0017583 OFFICE SUPPLIES 1.68 18.07 10001 106634 04/29/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 2.24 24.09 10001 106634 04/29/22 1921 OFFICE DEPOT 0014010 OFFICE SUPPLIES 3.84 41.34 10001 106634 04/29/22 1921 OFFICE DEPOT 5314010 OFFICE SUPPLIES 3.85 41.34 10001 106634 04/29/22 1921 OFFICE DEPOT 0017583 OFFICE SUPPLIES 0.92 9.91 10001 106634 04/29/22 1921 OFFICE DEPOT 0016051 OFFICE SUPPLIES 19.16 206.13 10001 106634 04/29/22 1921 OFFICE DEPOT 0014216 OFFICE SUPPLIES 12.67 136.34 10001 106634 04/29/22 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 12.68 136.35 10001 106634 04/29/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 6.06 65.16 10001 106634 04/29/22 1921 OFFICE DEPOT 0014216 OFFICE SUPPLIES 7.10 76.35 10001 106634 04/29/22 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 7.10 76.36 10001 106634 04/29/22 1921 OFFICE DEPOT 5414220 OFFICE SUPPLIES 40.59 436.59 10001 106634 04/29/22 1921 OFFICE DEPOT 0017583 OFFICE SUPPLIES 44.01 473.40 10001 106634 04/29/22 1921 OFFICE DEPOT 0017585 OFFICE SUPPLIES 20.76 223.31 10001 106634 04/29/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 38.89 418.34 TOTAL CHECK 226.03 2,431.33
10001 106635 04/29/22 3857 SEQUOIA PACIFIC SOLAR I, 0017588 SOLAR SERVICE/MAR 0.00 2,309.07 10001 106636 04/29/22 TEMP PANDU CHIMATA 0017581 ACTIVITY REFUND 0.00 220.00 10001 106637 04/29/22 1951 CITY OF POMONA 0015127 RANGE FEES FOR 23 0.00 575.00 10001 106638 04/29/22 1262 POSTMASTER - PERMIT 92 0017581 POSTAGE ACTVTY GUIDE 0.00 2,900.00 10001 106638 04/29/22 1262 POSTMASTER - PERMIT 92 0014102 POSTAGE GLENDORA RPT 0.00 1,000.00 TOTAL CHECK 0.00 3,900.00
10001 106639 04/29/22 TEMP RAUDEL CEBALLOS 0017581 SECURITY DEP REFUND 0.00 400.00 10001 106639 04/29/22 TEMP RAUDEL CEBALLOS 0017581 REFUND PERMIT CHARGE 0.00 40.00 TOTAL CHECK 0.00 440.00
10001 106640 04/29/22 1605 DISCOUNT ROOTER CO. 0016566 PLUMBING SERVICE 0.00 125.00 10001 106641 04/29/22 3633 RIGHT OF WAY, INC. 2056562 SAFETY SIGNS/SUPPLIES 70.73 760.73 10001 106642 04/29/22 TEMP RON THEDERS 0017583 ACTIVITY REFUND 0.00 140.00 10001 106643 04/29/22 1024 SAN GABRIEL VALLEY EXAMI 0016051 MAR 2022 PUB NOTICES 0.00 150.00 10001 106643 04/29/22 1024 SAN GABRIEL VALLEY EXAMI 0016051 MAR 2022 PUB NOTICES 0.00 150.00 10001 106643 04/29/22 1024 SAN GABRIEL VALLEY EXAMI 0016051 MAR 2022 PUB NOTICES 0.00 175.00 10001 106643 04/29/22 1024 SAN GABRIEL VALLEY EXAMI 2126056 MAR 2022 PUB NOTICES 0.00 360.00 10001 106643 04/29/22 1024 SAN GABRIEL VALLEY EXAMI 2129999 MAR 2022 PUB NOTICES 0.00 450.00 10001 106643 04/29/22 1024 SAN GABRIEL VALLEY EXAMI 0014010 MAR 2022 PUB NOTICES 0.00 142.50 10001 106643 04/29/22 1024 SAN GABRIEL VALLEY EXAMI 5314010 MAR 2022 PUB NOTICES 0.00 142.50 Item #7. Page 41
Meeting Date: 5/10/2022 / Packet Page #: 139
SUNGARD PENTAMATION PAGE NUMBER: 7
DATE: 04/29/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:41:34 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220429 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 1,570.00
10001 106644 04/29/22 2870 SO CAL BEE COMPANY 5316568 BEE HIVE REMOVAL 0.00 70.00 10001 106645 04/29/22 7583 SENIKA HATFIELD 531 UB REFUND 0.00 12.47 10001 106646 04/29/22 7582 SHETHAR VANDERGRIFT 531 UB REFUND 0.00 26.70 10001 106647 04/29/22 3667 SIGNA MECHANICAL 0016566 SEPTIC LIFT STATION FO 379.08 6,634.37 10001 106648 04/29/22 1224 PECK ROAD GRAVEL 2056562 237069 237072 TIPPING 0.00 360.00 10001 106649 04/29/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 78.85 908.85 10001 106649 04/29/22 3029 SOUTHEAST CONSTRUCTION 0016562 ST REPAIR/MAINT SUPP 6.63 76.38 10001 106649 04/29/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 10.40 119.90 10001 106649 04/29/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 4.58 52.83 10001 106649 04/29/22 3029 SOUTHEAST CONSTRUCTION 0016562 ST REPAIR/MAINT SUPP 5.18 59.68 10001 106649 04/29/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 5.20 59.95 10001 106649 04/29/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 5.53 63.78 10001 106649 04/29/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 23.89 275.34 10001 106649 04/29/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 12.07 139.12 10001 106649 04/29/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 16.21 186.81 10001 106649 04/29/22 3029 SOUTHEAST CONSTRUCTION 0016562 ST REPAIR/MAINT SUPP 21.79 251.19 10001 106649 04/29/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 3.49 40.24 10001 106649 04/29/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 2.79 32.19 TOTAL CHECK 196.61 2,266.26
10001 106650 04/29/22 1225 SOUTHERN CALIFORNIA EDIS 0015126 ELECTRIC UTILITY/APR 0.00 579.89 10001 106650 04/29/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/APR 0.00 106.51 10001 106650 04/29/22 1225 SOUTHERN CALIFORNIA EDIS 0017588 ELECTRIC UTILITY/APR 0.00 1,457.51 10001 106650 04/29/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/MAR 0.00 2,782.51 TOTAL CHECK 0.00 4,926.42
10001 106651 04/29/22 2038 SPARKLETTS 0016566 DRINKING WATER/MAR 0.00 7.99 10001 106652 04/29/22 2783 SPRAGUES READY MIX 2056562 ST REPAIR/MAINT SUPP 55.86 600.86 10001 106652 04/29/22 2783 SPRAGUES READY MIX 2056562 ST REPAIR/MAINT SUPP 66.37 713.87 10001 106652 04/29/22 2783 SPRAGUES READY MIX 2056562 ST REPAIR/MAINT SUPP 50.10 538.85 TOTAL CHECK 172.33 1,853.58
10001 106653 04/29/22 3827 STANLEY CONVERGENT SECUR 0016566 ALARM SERVICE 0.00 275.00 10001 106654 04/29/22 7584 T-9 ENTERPRISES INC 531 UB REFUND 0.00 780.88 10001 106655 04/29/22 3814 THYSSENKRUPP ELEVATOR CO 0016566 ELEVATOR REPAIR/MAINT 0.00 621.41 10001 106656 04/29/22 7574 TIME ACCESS SYSTEMS INC. 0015126 KEY BOX 9900 - INVOICE 0.00 12,083.00 10001 106657 04/29/22 3218 TIME WARNER CABLE 5496563 CABLE TV/MAR 0.00 73.14 10001 106658 04/29/22 TEMP TODD HULL 5316569 HE DISHWASHER REBATE 0.00 100.00 Item #7. Page 42
Meeting Date: 5/10/2022 / Packet Page #: 140
SUNGARD PENTAMATION PAGE NUMBER: 8
DATE: 04/29/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:41:34 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220429 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106659 04/29/22 4637 TOP BILLING ENTERTAINMEN 0017583 COMM SVC EDUCATN CLSS 0.00 1,680.00 10001 106660 04/29/22 3229 TRANSPORTATION CONCEPTS 2096086 OP AND MAINT/NOV 0.00 51,835.92 10001 106660 04/29/22 3229 TRANSPORTATION CONCEPTS 2096086 OP AND MAINT/MAR 0.00 56,971.74 10001 106660 04/29/22 3229 TRANSPORTATION CONCEPTS 2096086 CNG FUEL TRANSIT/MAR 0.00 779.72 10001 106660 04/29/22 3229 TRANSPORTATION CONCEPTS 2096086 CNG FUEL TRANSIT/NOV 0.00 1,243.20 TOTAL CHECK 0.00 110,830.58
10001 106661 04/29/22 1924 UNIFIRST CORPORATION 0016584 UNIFORM SERVICES 0.00 9.48 10001 106661 04/29/22 1924 UNIFIRST CORPORATION 2556584 UNIFORM SERVICES 0.00 9.48 10001 106661 04/29/22 1924 UNIFIRST CORPORATION 0016582 UNIFORM SERVICES 0.00 18.96 10001 106661 04/29/22 1924 UNIFIRST CORPORATION 2056562 UNIFORM SERVICES 0.93 115.95 10001 106661 04/29/22 1924 UNIFIRST CORPORATION 2056562 UNIFORM SERVICES 0.93 115.95 10001 106661 04/29/22 1924 UNIFIRST CORPORATION 2056562 UNIFORM SERVICES 0.93 115.95 10001 106661 04/29/22 1924 UNIFIRST CORPORATION 2056562 UNIFORM SERVICES 0.00 115.95 10001 106661 04/29/22 1924 UNIFIRST CORPORATION 2056562 UNIFORM SERVICES 0.00 187.53 10001 106661 04/29/22 1924 UNIFIRST CORPORATION 5316571 UNIFORM SERVICES 0.00 237.97 10001 106661 04/29/22 1924 UNIFIRST CORPORATION 5316570 UNIFORM SERVICES 0.00 245.89 10001 106661 04/29/22 1924 UNIFIRST CORPORATION 5316571 UNIFORM SERVICES 3.91 287.94 TOTAL CHECK 6.70 1,461.05
10001 106662 04/29/22 1787 UNITED RENTALS (NORTH AM 0016562 EQUIPMENT RENTALS 11.64 125.17 10001 106662 04/29/22 1787 UNITED RENTALS (NORTH AM 0016562 EQUIPMENT RENTALS 9.03 97.09 TOTAL CHECK 20.67 222.26
10001 106663 04/29/22 1067 UNITED SITE SERVICES OF 0016582 PORTABLE RENTAL 1.90 104.20 10001 106664 04/29/22 1029 VERIZON 5496563 GPS TRACKING / FEB 0.00 1,979.00 10001 106665 04/29/22 1029 VERIZON WIRELESS 5484019 TELEPHONE SVC/MAR 0.00 4,862.04 10001 106665 04/29/22 1029 VERIZON WIRELESS 2096086 TELEPHONE SVC/MAR 0.00 580.92 TOTAL CHECK 0.00 5,442.96
10001 106666 04/29/22 1561 TAS 2297078 EMBROIDERED POLOS 56.17 604.17 10001 106666 04/29/22 1561 TAS 0015126 EMBROIDERED POLOS 9.74 104.74 10001 106666 04/29/22 1561 TAS 0015126 EMBROIDERED POLOS 2.67 28.67 10001 106666 04/29/22 1561 TAS 0015126 EMBROIDERED POLOS 2.67 28.67 10001 106666 04/29/22 1561 TAS 0015126 EMBROIDERED POLOS 4.61 49.61 TOTAL CHECK 75.86 815.86
10001 106667 04/29/22 6553 WATERSIDE INDUSTRIAL INC 0016566 CHEMICAL SVC/MAR 0.00 500.00 10001 106668 04/29/22 5785 WESTERN SUPREME ROOTER I 0016566 REPAIR BATHROOM FLOODI 0.00 3,300.00 10001 106669 04/29/22 7153 WILLIAM TURNLEY 0014306 RETIREE MEDICAL REIMB 0.00 288.00 10001 106669 04/29/22 7153 WILLIAM TURNLEY 5314306 RETIREE MEDICAL REIMB 0.00 112.00 TOTAL CHECK 0.00 400.00
10001 106670 04/29/22 1169 YWCA 0017585 SR NUTRITION PROG/MAR 0.00 500.00 10001 106671 04/29/22 1113 AFSCME DISTRICT COUNCIL 970 AFSCME DUES 0.00 1,309.80 Item #7. Page 43
Meeting Date: 5/10/2022 / Packet Page #: 141
SUNGARD PENTAMATION PAGE NUMBER: 9
DATE: 04/29/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:41:34 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220429 00:00:00.000' ACCOUNTING PERIOD: 10/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106672 04/29/22 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 10001 106673 04/29/22 1112 GLENDORA CITY EMPLOYEE A 970 EMPLOYEE SOCIAL GROUP 0.00 370.00 10001 106674 04/29/22 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 438.00 10001 106674 04/29/22 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 147.00 TOTAL CHECK 0.00 585.00
TOTAL CASH ACCOUNT 2,715.52 778,048.71
TOTAL FUND 2,715.52 778,048.71
TOTAL REPORT 2,715.52 778,048.71
Item #7. Page 44
Meeting Date: 5/10/2022 / Packet Page #: 142
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/29/2022 CITY OF GLENDORA VENCHK11
TIME: 10:59:58 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 10/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 85,605.42
205 STATE GAS TAX FUNDS 9,691.31
209 PROP A TRANSIT FUND 112,113.36
212 COMMUNITY DEV BLOCK GRANT 810.00
229 LIBRARY FOUNDATION 904.17
255 MEASURE M 9.48
530 WATER CAPITAL PROJECTS 61,909.75
531 WATER OPERATIONS FUND 9,323.84
541 WORKERS COMPENSATION FUND 1,183.44
542 LIABILITY INSURANCE FUND 2,646.17
548 TECHNOLOGY FUND 5,671.84
549 VEHICLE REPLACEMENT FUND 7,093.70
655 TRUST FUND -89.08
TOTAL REPORT 296,873.40
Item #7. Page 45
Meeting Date: 5/10/2022 / Packet Page #: 143
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/29/2022 CITY OF GLENDORA VENCHK11
TIME: 11:32:04 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 10/22

FUND FUND TITLE AMOUNT
970 PAYROLL DISBURSEMENT FUND 2,314.80
TOTAL REPORT 2,314.80
Item #7. Page 46
Meeting Date: 5/10/2022 / Packet Page #: 144
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/29/2022 CITY OF GLENDORA VENCHK11
TIME: 11:35:56 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 10/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 9,860.85
970 PAYROLL DISBURSEMENT FUND 326,112.56
TOTAL REPORT 335,973.41
Item #7. Page 47
Meeting Date: 5/10/2022 / Packet Page #: 145
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 04/29/2022 CITY OF GLENDORA VENCHK11
TIME: 11:03:12 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 10/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 18,089.50
205 STATE GAS TAX FUNDS 7,740.90
229 LIBRARY FOUNDATION 3,185.00
231 GLENDORA VILLAGE BUS DIST 1,000.00
261 MEASURE H 23,000.96
321 CAPITAL PROJECTS FUND 51,801.83
531 WATER OPERATIONS FUND 28,057.52
548 TECHNOLOGY FUND 1,607.05
549 VEHICLE REPLACEMENT FUND 7,844.34
655 TRUST FUND 560.00
TOTAL REPORT 142,887.10
Item #7. Page 48
Meeting Date: 5/10/2022 / Packet Page #: 146

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 10, 2022
FROM: POLICE DISTRICT(S): CITYWIDE
SUBJECT: APPROVE THE 2020 STATE HOMELAND SECURITY PROGRAM SUBRECIPIENT AGREEMENT (STRATEGIC PLAN ITEM 45-EMO)

RECOMMENDATION
That the City Council:

1. Approve the 2020 State Homeland Security Program Subrecipient Agreement, and

2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.

EXECUTIVE SUMMARY
The Homeland Security Grant Program is part of a comprehensive set of measures authorized by Congress and implemented by Department of Homeland Security to help strengthen the Nation’s communities against potential terrorist attacks. The 2020 grant year initiative was focused on Cyber and Infrastructure Security, aimed at providing local governments an opportunity to ensure their security and safeguard themselves from cyber threats, hacking and cyber-attacks.

Each grant year, the City of Glendora receives funds following the national priority. Funds received are allocated to expenses pre-selected to follow the national priority. Once funds are spent, reimbursement is sought through the County of Los Angeles. Each year, the City must enter into a grant agreement with the County of Los Angeles for that purpose.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The Fiscal Year 2020 Homeland Security Grant Program (HSGP) is one of three grant programs that constitute the Department of Homeland Security (DHS)/Federal Emergency Management Agency’s (FEMA’s) focus on enhancing the ability of state, local, tribal, and territorial governments, as well as nonprofits, to prevent, protect against, respond to, and recover from terrorist attacks. These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DHS to help strengthen the Nation’s communities against potential terrorist attacks.

State Homeland Security Program assists state, local, tribal, and territorial efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism. To receive these funds, Cities must enter into a sub-recipient agreement with the County of Los Angeles.

DISCUSSION
The 2018-2022 FEMA Strategic Plan creates a shared vision for reducing the risks posed by terrorism and sets an ambitious, yet achievable, path forward to unify and further professionalize emergency management across the country. The HSGP supports the goals of Building a Culture of Preparedness and Readying the Nation for Catastrophic Disasters.

Item #8. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 147
Staff Report Page 2 of 3
The City of Glendora must constantly ensure our infrastructure is secure against malware, ransomware, and external cyberthreats as government agencies are often the target of these threats due to the sensitive nature of data contained on our servers. We currently have a robust system of checks and balances in place that ensure we are safeguarded against external cyber threats, but this assessment through the HSGP will enhance our ability to detect, defend, and prepare for future threats.

Two key items we are striving to be addressed through the risk assessment process are 1.) Penetration Testing and 2.) Social Engineering.

Penetration Testing
A penetration test, or pen test, is an attempt to evaluate the security of an IT infrastructure by safely trying to exploit vulnerabilities. These vulnerabilities may exist in operating systems, services and application flaws, improper configurations, or risky end-user behavior. Such assessments are also useful in validating the efficacy of defensive mechanisms, as well as end-user adherence to security policies.

Penetration testing is typically performed using manual or automated technologies to systematically compromise servers, endpoints, web applications, wireless networks, network devices, mobile devices, and other potential points of exposure. Once vulnerabilities have been successfully exploited on a particular system, testers may attempt to use the compromised system to launch subsequent exploits at other internal resources, specifically by trying to incrementally achieve higher levels of security clearance and deeper access to electronic assets and information via privilege escalation.

Information about any security vulnerabilities successfully exploited through penetration testing is typically aggregated and presented to IT and network system managers to help those professionals make strategic conclusions and prioritize related remediation efforts. The fundamental purpose of penetration testing is to measure the feasibility of systems or end-user compromise and evaluate any related consequences such incidents may have on the involved resources or operations.

It might be helpful to think of penetration testing as trying to see if someone can break into your house by doing it yourself. Penetration testers, also known as ethical hackers, evaluate the security of IT infrastructures using a controlled environment to safely attack, identify, and exploit vulnerabilities.

Instead of checking the windows and doors, they test servers, networks, web applications, mobile devices, and other potential entry points to find weaknesses.

Social Engineering
Social engineering is the practice of attempting typical social engineering scams on an IT infrastructure’s employees to ascertain the organization's level of vulnerability to that type of exploit.

Social engineering pen testing is designed to test employees' adherence to the security policies and practices defined by management. Testing should provide an IT infrastructure with information about how easily an intruder could convince employees to break security rules or divulge or provide access to sensitive information. The IT infrastructure should also get a better understanding of how successful their security training is and how the organization stacks up, security-wise, in comparison to their peers.

Physical testing, for example, might involve a tester trying to enter a secured building at a time when many employees are entering, perhaps talking on a phone, and carrying multiple items to see if someone just holds the door open rather than adhering to the approved procedure of letting the door close after them so any person following must use an employee card or badge for entry. Phishing exploits, a common social engineering method, are often used to test employee vulnerability. Testers might send an email purportedly from someone in management asking the employee to open an unexpected attachment, provide sensitive information or visit an unapproved website. A tester might call employees pretending to be someone in IT, providing them with new passwords and telling them to change their current passwords to the new ones.

Item #8. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 148
Staff Report Page 3 of 3
Staff believes that both of the above listed tests will provide a more robust and secure digital infrastructure for the City of Glendora to not only guard against outside attacks, but also prepare I.T. professional staff for future trends and recovery should an attack be attempted.

FISCAL IMPACT
This is a reimbursement grant in the amount $67,518 from the State of California Homeland Security Grant Program. The City of Glendora is a subrecipient of the County of Los Angeles. The County of Los Angeles, upon receipt of goods/services by the City of Glendora, will process reimbursement back to the City for the respective amount. Reimbursement generally takes 90-120 days.

ENVIRONMENTAL DETERMINATION
None.

Prepared By Marc Archibald, Support Services Supervisor Concurs With Not Applicable,
Reviewed By Matt Egan, Chief of Police
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. 2020 State Homeland Security Program Subrecipient Agreement Item #8. Page 3
Meeting Date: 5/10/2022 / Packet Page #: 149
Item #8. Page 4
Meeting Date: 5/10/2022 / Packet Page #: 150
Item #8. Page 5
Meeting Date: 5/10/2022 / Packet Page #: 151
Item #8. Page 6
Meeting Date: 5/10/2022 / Packet Page #: 152
Item #8. Page 7
Meeting Date: 5/10/2022 / Packet Page #: 153
Item #8. Page 8
Meeting Date: 5/10/2022 / Packet Page #: 154
Item #8. Page 9
Meeting Date: 5/10/2022 / Packet Page #: 155
Item #8. Page 10
Meeting Date: 5/10/2022 / Packet Page #: 156
Item #8. Page 11
Meeting Date: 5/10/2022 / Packet Page #: 157
Item #8. Page 12
Meeting Date: 5/10/2022 / Packet Page #: 158
Item #8. Page 13
Meeting Date: 5/10/2022 / Packet Page #: 159
Item #8. Page 14
Meeting Date: 5/10/2022 / Packet Page #: 160
Item #8. Page 15
Meeting Date: 5/10/2022 / Packet Page #: 161
Item #8. Page 16
Meeting Date: 5/10/2022 / Packet Page #: 162
Item #8. Page 17
Meeting Date: 5/10/2022 / Packet Page #: 163
Item #8. Page 18
Meeting Date: 5/10/2022 / Packet Page #: 164
Item #8. Page 19
Meeting Date: 5/10/2022 / Packet Page #: 165
Item #8. Page 20
Meeting Date: 5/10/2022 / Packet Page #: 166
Item #8. Page 21
Meeting Date: 5/10/2022 / Packet Page #: 167
Item #8. Page 22
Meeting Date: 5/10/2022 / Packet Page #: 168
Item #8. Page 23
Meeting Date: 5/10/2022 / Packet Page #: 169
Item #8. Page 24
Meeting Date: 5/10/2022 / Packet Page #: 170
Item #8. Page 25
Meeting Date: 5/10/2022 / Packet Page #: 171
Item #8. Page 26
Meeting Date: 5/10/2022 / Packet Page #: 172
Item #8. Page 27
Meeting Date: 5/10/2022 / Packet Page #: 173
Item #8. Page 28
Meeting Date: 5/10/2022 / Packet Page #: 174
Item #8. Page 29
Meeting Date: 5/10/2022 / Packet Page #: 175
Item #8. Page 30
Meeting Date: 5/10/2022 / Packet Page #: 176
Item #8. Page 31
Meeting Date: 5/10/2022 / Packet Page #: 177
Item #8. Page 32
Meeting Date: 5/10/2022 / Packet Page #: 178
Item #8. Page 33
Meeting Date: 5/10/2022 / Packet Page #: 179
Item #8. Page 34
Meeting Date: 5/10/2022 / Packet Page #: 180
Item #8. Page 35
Meeting Date: 5/10/2022 / Packet Page #: 181
Item #8. Page 36
Meeting Date: 5/10/2022 / Packet Page #: 182
Item #8. Page 37
Meeting Date: 5/10/2022 / Packet Page #: 183
Item #8. Page 38
Meeting Date: 5/10/2022 / Packet Page #: 184
Item #8. Page 39
Meeting Date: 5/10/2022 / Packet Page #: 185
Item #8. Page 40
Meeting Date: 5/10/2022 / Packet Page #: 186
Item #8. Page 41
Meeting Date: 5/10/2022 / Packet Page #: 187
Item #8. Page 42
Meeting Date: 5/10/2022 / Packet Page #: 188
Item #8. Page 43
Meeting Date: 5/10/2022 / Packet Page #: 189
Item #8. Page 44
Meeting Date: 5/10/2022 / Packet Page #: 190
Item #8. Page 45
Meeting Date: 5/10/2022 / Packet Page #: 191
Item #8. Page 46
Meeting Date: 5/10/2022 / Packet Page #: 192
Item #8. Page 47
Meeting Date: 5/10/2022 / Packet Page #: 193
Item #8. Page 48
Meeting Date: 5/10/2022 / Packet Page #: 194
Item #8. Page 49
Meeting Date: 5/10/2022 / Packet Page #: 195
Item #8. Page 50
Meeting Date: 5/10/2022 / Packet Page #: 196
Item #8. Page 51
Meeting Date: 5/10/2022 / Packet Page #: 197
Item #8. Page 52
Meeting Date: 5/10/2022 / Packet Page #: 198
Item #8. Page 53
Meeting Date: 5/10/2022 / Packet Page #: 199
Item #8. Page 54
Meeting Date: 5/10/2022 / Packet Page #: 200
Item #8. Page 55
Meeting Date: 5/10/2022 / Packet Page #: 201
Item #8. Page 56
Meeting Date: 5/10/2022 / Packet Page #: 202
Item #8. Page 57
Meeting Date: 5/10/2022 / Packet Page #: 203
Item #8. Page 58
Meeting Date: 5/10/2022 / Packet Page #: 204
Item #8. Page 59
Meeting Date: 5/10/2022 / Packet Page #: 205
Item #8. Page 60
Meeting Date: 5/10/2022 / Packet Page #: 206
Item #8. Page 61
Meeting Date: 5/10/2022 / Packet Page #: 207
Item #8. Page 62
Meeting Date: 5/10/2022 / Packet Page #: 208
Item #8. Page 63
Meeting Date: 5/10/2022 / Packet Page #: 209
Item #8. Page 64
Meeting Date: 5/10/2022 / Packet Page #: 210
Item #8. Page 65
Meeting Date: 5/10/2022 / Packet Page #: 211
Item #8. Page 66
Meeting Date: 5/10/2022 / Packet Page #: 212
Item #8. Page 67
Meeting Date: 5/10/2022 / Packet Page #: 213
Item #8. Page 68
Meeting Date: 5/10/2022 / Packet Page #: 214
Item #8. Page 69
Meeting Date: 5/10/2022 / Packet Page #: 215
Item #8. Page 70
Meeting Date: 5/10/2022 / Packet Page #: 216
Item #8. Page 71
Meeting Date: 5/10/2022 / Packet Page #: 217
Item #8. Page 72
Meeting Date: 5/10/2022 / Packet Page #: 218
Item #8. Page 73
Meeting Date: 5/10/2022 / Packet Page #: 219
Item #8. Page 74
Meeting Date: 5/10/2022 / Packet Page #: 220
Item #8. Page 75
Meeting Date: 5/10/2022 / Packet Page #: 221
Item #8. Page 76
Meeting Date: 5/10/2022 / Packet Page #: 222
Item #8. Page 77
Meeting Date: 5/10/2022 / Packet Page #: 223
Item #8. Page 78
Meeting Date: 5/10/2022 / Packet Page #: 224
Item #8. Page 79
Meeting Date: 5/10/2022 / Packet Page #: 225
Item #8. Page 80
Meeting Date: 5/10/2022 / Packet Page #: 226
Item #8. Page 81
Meeting Date: 5/10/2022 / Packet Page #: 227
Item #8. Page 82
Meeting Date: 5/10/2022 / Packet Page #: 228
Item #8. Page 83
Meeting Date: 5/10/2022 / Packet Page #: 229
Item #8. Page 84
Meeting Date: 5/10/2022 / Packet Page #: 230
Item #8. Page 85
Meeting Date: 5/10/2022 / Packet Page #: 231
Item #8. Page 86
Meeting Date: 5/10/2022 / Packet Page #: 232
Item #8. Page 87
Meeting Date: 5/10/2022 / Packet Page #: 233
Item #8. Page 88
Meeting Date: 5/10/2022 / Packet Page #: 234
Item #8. Page 89
Meeting Date: 5/10/2022 / Packet Page #: 235
Item #8. Page 90
Meeting Date: 5/10/2022 / Packet Page #: 236
Item #8. Page 91
Meeting Date: 5/10/2022 / Packet Page #: 237
Item #8. Page 92
Meeting Date: 5/10/2022 / Packet Page #: 238
Item #8. Page 93
Meeting Date: 5/10/2022 / Packet Page #: 239
Item #8. Page 94
Meeting Date: 5/10/2022 / Packet Page #: 240
Item #8. Page 95
Meeting Date: 5/10/2022 / Packet Page #: 241
Item #8. Page 96
Meeting Date: 5/10/2022 / Packet Page #: 242
Item #8. Page 97
Meeting Date: 5/10/2022 / Packet Page #: 243
Item #8. Page 98
Meeting Date: 5/10/2022 / Packet Page #: 244
Item #8. Page 99
Meeting Date: 5/10/2022 / Packet Page #: 245
Item #8. Page 100
Meeting Date: 5/10/2022 / Packet Page #: 246
Item #8. Page 101
Meeting Date: 5/10/2022 / Packet Page #: 247
Item #8. Page 102
Meeting Date: 5/10/2022 / Packet Page #: 248
Item #8. Page 103
Meeting Date: 5/10/2022 / Packet Page #: 249
Item #8. Page 104
Meeting Date: 5/10/2022 / Packet Page #: 250
Item #8. Page 105
Meeting Date: 5/10/2022 / Packet Page #: 251
Item #8. Page 106
Meeting Date: 5/10/2022 / Packet Page #: 252
Item #8. Page 107
Meeting Date: 5/10/2022 / Packet Page #: 253
Item #8. Page 108
Meeting Date: 5/10/2022 / Packet Page #: 254
Item #8. Page 109
Meeting Date: 5/10/2022 / Packet Page #: 255
Item #8. Page 110
Meeting Date: 5/10/2022 / Packet Page #: 256
Item #8. Page 111
Meeting Date: 5/10/2022 / Packet Page #: 257
Item #8. Page 112
Meeting Date: 5/10/2022 / Packet Page #: 258
Item #8. Page 113
Meeting Date: 5/10/2022 / Packet Page #: 259
Item #8. Page 114
Meeting Date: 5/10/2022 / Packet Page #: 260
Item #8. Page 115
Meeting Date: 5/10/2022 / Packet Page #: 261
Item #8. Page 116
Meeting Date: 5/10/2022 / Packet Page #: 262
Item #8. Page 117
Meeting Date: 5/10/2022 / Packet Page #: 263
Item #8. Page 118
Meeting Date: 5/10/2022 / Packet Page #: 264
Item #8. Page 119
Meeting Date: 5/10/2022 / Packet Page #: 265
Item #8. Page 120
Meeting Date: 5/10/2022 / Packet Page #: 266
Item #8. Page 121
Meeting Date: 5/10/2022 / Packet Page #: 267
Item #8. Page 122
Meeting Date: 5/10/2022 / Packet Page #: 268
Item #8. Page 123
Meeting Date: 5/10/2022 / Packet Page #: 269
Item #8. Page 124
Meeting Date: 5/10/2022 / Packet Page #: 270
Item #8. Page 125
Meeting Date: 5/10/2022 / Packet Page #: 271
Item #8. Page 126
Meeting Date: 5/10/2022 / Packet Page #: 272
Item #8. Page 127
Meeting Date: 5/10/2022 / Packet Page #: 273
2020 State Homeland
Security Grant Program
Subrecipient Agreement
Police Department
City Council Meeting
Item # _
May 10, 2022
Marc Archibald, Support Services Supervisor
CityOfGlendora.org
Item #8. Page 128
Meeting Date: 5/10/2022 / Packet Page #: 274
2 OVERVIEW
• The SHSGP grant programs are authorized by Congress and implemented by the Department of Homeland Security to help strengthen the Nation’s communities against potential terrorist attacks.
• Each grant year staff seeks council authority to enter into a grant agreement with LA County. The City of Glendora then receives funds following the national priority, and reimbursement is sought through the LA County. • In previous grant years the initiative has authorized the City of Glendora to purchase P25 compliant portable and handheld radios for the police department. Grant Year 2020 has taken a turn from this initiative and is instead focusing on Cyber and Infrastructure Security.

Item #8. Page 129
Meeting Date: 5/10/2022 / Packet Page #: 275
3 GRANT YEAR 2020 INITIATIVE: CYBER AND INFRASTRUCTURE

SECURITY
• Aimed at providing local governments an opportunity to ensure their security and safeguard themselves from cyber threats, hacking, and cyber-attacks. • The City of Glendora must constantly ensure our infrastructure is secure against malware, ransomware, and external cyberthreats specifically due to the sensitive nature of date contained on our servers.
• We currently have a robust system of checks and balances that ensure we are safeguarded, but this assessment will enhance our ability to detect, defend, and prepare for future threats.

Item #8. Page 130
Meeting Date: 5/10/2022 / Packet Page #: 276
4 GRANT YEAR 2020 INITIATIVE: CYBER AND INFRASTRUCTURE

SECURITY
Two key items the City is striving to be addressed through the Risk Assessment are Penetration Testing and Social Engineering

1. Penetration Testing
Typically performed using manual or automated technologies to systematically compromise servers, endpoints, web applications, wireless networks, mobile devices, and other potential points of exposure.

2. Social Engineering
The practice of attempting typical social engineering scams on an IT infrastructure’s employees to gauge the level of vulnerability.

Item #8. Page 131
Meeting Date: 5/10/2022 / Packet Page #: 277
5 FISCAL IMPACT
• This is a reimbursement grant in the amount of $67,518 from the State of California Homeland Security Grant Program.
• The City of Glendora is a subrecipient of the County of Los Angeles and, upon the receipt of the risk assessment, will process reimbursement back to the City for the respective amount. • Reimbursement generally takes 90-120 days.

Item #8. Page 132
Meeting Date: 5/10/2022 / Packet Page #: 278
6 RECOMMENDATIONS

1. Approve and sign the 2020 State
Homeland Security Program Recipient
Agreement
That the City Council:

Item #8. Page 133
Meeting Date: 5/10/2022 / Packet Page #: 279

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 10, 2022
FROM: CITY MANAGER DISTRICT(S): CITYWIDE
SUBJECT: RESOLUTION AND SECOND READING OF AN ORDINANCE ADDING SECTION 9.20.120 THROUGH 9.120.130 TO CHAPTER 9.20 "PARKS AND PUBLIC PLACES," OF TITLE 9 "PUBLIC PEACE MORALS AND SAFETY," OF THE GLENDORA MUNICIPAL CODE, TO

REGULATE HOMELESS ENCAMPMENTS ON, NEAR, OR UPON CRITICAL

INFRASTRUCTURE, SENSITIVE USE PROPERTY, OR IN AREAS OF HIGH FIRE RISK

RECOMMENDATION
That the City Council:

1. Adopt on second reading an Ordinance entitled, “AN ORDINANCE OF THE CITY COUNCIL ADDING NEW SECTIONS 9.20.120 THROUGH 9.20.130 TO CHAPTER 9.20, “PARKS AND PUBLIC PLACES,” OF TITLE 9 “PUBLIC PEACE MORALS AND SAFETY,” OF THE GLENDORA

MUNICIPAL CODE, TO REGULATE HOMELESS ENCAMPMENTS ON, NEAR, OR UPON

CRITICAL INFRASTRUCTURE, SENSITIVE USE PROPERTY, OR IN AREAS OF HIGH FIRE RISK," and

2. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL IMPLEMENTING SECTIONS 9.20.120 THROUGH 9.20.130 TO CHAPTER 9.20, “PARKS AND PUBLIC PLACES,” OF TITLE 9 “PUBLIC PEACE MORALS AND SAFETY,” OF THE GLENDORA

MUNICIPAL CODE, TO REGULATE HOMELESS ENCAMPMENTS ON, NEAR, OR UPON

CRITICAL INFRASTRUCTURE, SENSITIVE USE PROPERTY, OR IN AREAS OF HIGH FIRE RISK."

EXECUTIVE SUMMARY
Reducing homelessness and the impacts of encampments on public and private property pose challenges for California cities. This ordinance addresses important cases and innovative municipal practices that have shaped issues related to homelessness and cities’ responses to the same through legislation and program implementation. On April 12, 2022, the City Council introduced the subject ordinance.

Consistent with the terms of the ordinance, a resolution has been included to identify a limited number of locations in the City where this Ordinance can be implemented as necessary.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The City has previously considered and amended the municipal code through the addition of Section

9.20.100 (Bulky items, tents, and storage of personal property in City pathways, sidewalks, passageways, parks, and other City property). This ordinance reflects legislative and legal developments in the law governing unsheltered individuals and is consistent with recent court rulings addressing the implementation of the Boise opinion.

On June 12, 2018, the City Council approved the Plan to Prevent and Combat Homelessness in the City of Glendora (Plan) following acceptance of a grant from the County of Los Angeles on December 12, 2017 to develop the Plan. The Plan was developed following extensive outreach to members of the community Item #9. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 280
Staff Report Page 2 of 2
and various other stakeholders.

On April 12, 2022, the City Council conducted a public hearing and introduced for first reading the ordinance amending the Glendora Municipal Code to add new sections to regulate homeless encampment on, near, or upon critical infrastructure, sensitive use property, or in areas of high fire risk.

DISCUSSION
On April 12, 2022, the City Council conducted a public hearing and introduced for first reading the ordinance amending the Glendora Municipal Code to add new sections to regulate homeless encampment on, near, or upon critical infrastructure, sensitive use property, or in areas of high fire risk.

Consistent with the provisions of the ordinance, as approved by the City Council, the City Manager may designate real property or facilities in the City where the ordinance can be implemented. Accordingly, an implementing resolution has been drafted to identify the following locations in the City where this ordinance can be implemented as needed: the foothill areas of the San Gabriel mountains, the South Hills park area, the Water Yard, the Corporation Yard, the Parks Yard, all City water tanks/storage reservoirs, all City booster pump/pump stations, and the Equestrian Center.

Notwithstanding implementation of this proposed ordinance, the City will continue to undertake its programs and work alongside the Los Angeles Homeless Services Agency, the County of Los Angeles, and all other non-profit and partner organizations, to support programs and efforts to end homelessness by connecting individuals experiencing homelessness to supportive services and housing opportunities.

FISCAL IMPACT
There is no immediate fiscal impact associated with the recommendations in this report, other than the staff time required to conduct research and prepare it.

ENVIRONMENTAL DETERMINATION
Pursuant to the provisions of the California Environmental Quality Act, Public Resources Code §§ 2100 et seq. ("CEQA"), the State's CEQA Guidelines, California Code of Regulations, Title 14, Sections 150000 et seq., the City's Local CEQA Guidelines, and Government Code § 65962.5(f) (Hazardous Waste and Substances Statement), it has been determined that the proposed ordinance is exempt from CEQA, pursuant to Section 15061(b)(3) and Section 15321. Section 15061 states that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

Prepared By William W. Wynder, City Attorney
Concurs With
Moises A. Lopez, Assistant City Manager
Not Applicable
Reviewed By Adam Raymond, City Manager
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review William W. Wynder, City Attorney
ATTACHMENTS:

A. Resolution
B. Fire Hazard Zones (Resolution Exhibit A)
C. South hills (Resolution Exhibit B)
D. Water Distribution System Map (Resolution Exhibit C) E. Ordinance
Item #9. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 281
RESOLUTION CC 2021-___

A RESOLUTION OF THE CITY COUNCIL IMPLEMENTING
SECTIONS 9.20.120 THROUGH 9.20.130 OF CHAPTER 9.20,
“PARKS AND PUBLIC PLACES,” OF TITLE 9 “PUBLIC PEACE
MORALS AND SAFETY,” OF THE GLENDORA MUNICIPAL

CODE, TO REGULATE HOMELESS ENCAMPMENTS ON, NEAR,

OR UPON CRITICAL INFRASTRUCTURE, SENSITIVE USE

PROPERTY, OR IN AREAS OF HIGH FIRE RISK

THE CITY COUNCIL
City of Glendora, California
WHEREAS, on May 10, 2022, the City Council adopted, on second reading, Ordinance No. _______, the same to be effective on _________, 2022; and WHEREAS, in adopting such ordinance the City Council found and determined that a principal threat to the public health, safety, and welfare is the potential destruction of, damage to, or interference with, infrastructure that is critical to the provision of public services such as law enforcement, fire prevention, transportation, and utilities including communication, water, and waste disposal; (2) a further principal threat to the public health, safety, and welfare is the is the potential destruction of, damage to, or interference with the flora, fauna, hillside habit, and wildlife, as well as interference with public services such as law enforcement, fire prevention, transportation, and utilities including communication, water, and waste disposal, within areas of high fire risk of the City; (3) the destruction of, damage to, or interference with, critical infrastructure and high fire areas, caused by fire, contamination, restricting access, or other causes; and (3) the disruption to or interference with the use of property designated by resolution to be a sensitive use property; and
WHEREAS, the City Council then declared the purpose of such ordinance was to mitigate the threat of fire and other potential causes of destruction and damage to, and interference with, critical infrastructure or in City high fire areas, in order to protect the health, safety, and welfare of the public, by authorizing the removal of persons and their personal property in, upon, under, or adjacent to certain critical infrastructure or within those areas of the City determined to constitute high fire danger, and to prohibit sitting, lying, sleeping, the placement of bulky items or personal property within a distance of five hundred (500) feet of a property designated by resolution to be a sensitive use property; and
WHEREAS, Section 9.20.010 of such ordinance defines “critical infrastructure” as follows:
“Real property or a facility, whether privately or publicly owned, as approved by resolution of the city council, that the city manager designates as being so vital and integral to the operation or functioning of the city that its damage, incapacity, disruption, or destruction would have a debilitating impact on the public health, safety, or welfare.

Critical infrastructure shall mean and include, but is not limited to, government buildings, such as fire stations, police stations, jails, or courthouses; hospitals; structures, such as antennas, bridges, roads, train tracks, drainage systems, or levees; or systems, such as computer networks, public utilities, electrical wires, Item #9. Page 3
Meeting Date: 5/10/2022 / Packet Page #: 282
Resolution 2022-___ Page 2 of 3
natural gas pipes, telecommunication centers, or water sources”; and WHEREAS, Section 9.20.010 further defines “high fire danger area” as follows:
“[having the] same meaning as in California Code of Regulations, title 24, part 9, section 202. and includes each of the following:

Real property or a facility, whether privately or publicly owned, as approved by resolution of the city council, that the city manager designates as being of such high fire danger that damage, habitat disruption, or destruction would have a debilitating impact on the public health, safety, or welfare.”

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council finds and determines that the following shall be and hereby is defined as constituting critical infrastructure and/or high fire danger areas within the meaning of Section 9.20.010 of such ordinance, and the same shall be subject to the requirements of Ordinance No. ____ upon the effective date of such ordinance, as follows:

1. The geographic area(s) of the City commonly referred to as the “foothill areas,” where a VHFHSZ Fire Hazard Severity Zone has been designated, as depicted in more detail in Exhibit “A” attached hereto and incorporated herein by this reference.

2. The geographic area(s) of the City commonly referred to as the “South Hills,” whose common street address is 701 E. Mauna Loa Avenue, and as depicted in more detail in Exhibit “B” attached hereto and incorporated herein by this reference.

3. The City’s “Water Yard,” whose common street address is 1051 Sierra Madre Avenue.

4. The City’s “Parks Yard,” whose common street address is 1636 Compromise Line Road.

5. The City’s “Corporate Yard,” whose common street address is 1250 St. Vladimir Street.

6. The City’s “Equestrian Center” whose common street address is 1000 Glendora Mountain Road.

7. The City’s “water tanks/storage reservoirs,” and their immediate environs, and as depicted in more detail in Exhibit “C” attached hereto and incorporated herein by this reference.

8. Each of the City’s “booster pump/pump stations,” and their immediate environs, and as depicted in more detail in Exhibit “C” attached hereto and incorporated herein by this reference.

SECTION 2. The Mayor shall sign this Resolution and the same shall take effect upon adoption of this Resolution and shall be in full force and effect on the effective date of Ordinance No. ________.

Item #9. Page 4
Meeting Date: 5/10/2022 / Packet Page #: 283
Resolution 2022-___ Page 3 of 3
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

PASSED, APPROVED and ADOPTED this _____ day of May, 2022.

City Council of Glendora, CA
BY: __________

KAREN DAVIS
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the ___ day of ______, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #9. Page 5
Meeting Date: 5/10/2022 / Packet Page #: 284
Glendora
The State of California and the Department of Forestry and Fire Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps.

Obtain FRAP maps, data, metadata and publications on the Internet at http://frap.cdf.ca.gov For more information, contact CAL FIRE-FRAP, PO Box 944246, Sacramento, CA 94244-2460, (916) 327-3939.

Jerry Brown, Governor,
State of California
John Laird, Secretary for Resources,
The Natural Resources Agency
Ken Pimlott, Director,
Department of Forestry and Fire Protection
Government Code 51175-89 directs the California Department of Forestry and Fire Protection (CAL FIRE) to identify areas of very high fire hazard severity zones within Local Responsibility Areas (LRA). Mapping of the areas, referred to as Very High Fire Hazard Severity Zones (VHFHSZ), is based on data and models of, potential fuels over a 30-50 year time horizon and their associated expected fire behavior, and expected burn probabilities to quantify the likelihood and nature of vegetation fire exposure (including firebrands) to buildings. Details on the project and specific modeling methodology can be found at http://frap.cdf.ca.gov/projects/hazard/methods.htm. Local Responsibility Area VHFHSZ maps were initially developed in the mid-1990s and are now being updated based on improved science, mapping techniques, and data.

In late 2005 to be effective in 2008, the California Building Commission adopted California Building Code Chapter 7A requiring new buildings in VH FHSZs to use ignition resistant construction methods and materials. These new codes include provisions to improve the ignition resistance of buildings, especially from firebrands. The updated very high fire hazard severity zones will be used by building officials for new building permits in LRA. The updated zones will also be used to identify property whose owners must comply with natural hazards disclosure requirements at time of property sale and 100 foot defensible space clearance. It is likely that the fire hazard severity zones will be used for updates to the safety element of general plans.

This specific map is based on a geographic information system dataset that depicts final CAL FIRE recommendations for Very High FHSZs within the local jurisdiction. The process of finalizing these boundaries involved an extensive local review process, the details of which are available at http://frap.cdf.ca.gov/projects/hazard/btnet/ (click on "Continue as guest without logging in"). Local government has 120 days to designate, by ordinance, very high fire hazard severity zones within its jurisdiction after receiving the recommendation. Local government can add additional VHFHSZs.

There is no requirement for local government to report their final action to CAL FIRE when the recommended zones are adopted. Consequently, users are directed to the appropriate local entity (county, city, fire department, or Fire Protection District) to determine the status of the local fire hazard severity zone ordinance.

California Teale Albers, NAD 1983
Scale 1: 15,000
at 36" x 36"
September 2011
0 ©
2 Miles
0 3
Kilometers
This map was developed using data products such as parcel and city boundaries provided by local government agencies. In certain cases, this includes copyrighted geographic information.

The maps are for display purposes only - questions and requests related to parcel or city boundary data should be directed to the appropriate local government entity.

DATA SOURCES
CAL FIRE Fire Hazard Severity Zones (FHSZL06_1)
CAL FIRE Very High Fire Hazard Severity Zones in LRA - Los Angeles (c19fhszl06_5) MAP ID: Glendora
Fire Hazard Severity Zones
County Boundary
Parcels
City Boundary
Local Responsibility Area State or Federal Responsibility Areas VHFHSZ
Non-VHFHSZ
VHFHSZ
Non-VHFHSZ
Very High Fire Hazard Severity Zones in LRA As Recommended by CAL FIRE Item #9. Page 6
Meeting Date: 5/10/2022 / Packet Page #: 285
Item #9. Page 7
Meeting Date: 5/10/2022 / Packet Page #: 286
Item #9. Page 8
Meeting Date: 5/10/2022 / Packet Page #: 287
01240.0002/741770.2
ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL ADDING NEW SECTIONS

9.20.120 THROUGH 9.20.130 TO CHAPTER 9.20, “PARKS AND PUBLIC PLACES,” OF TITLE 9 “PUBLIC PEACE MORALS AND SAFETY,” OF

THE GLENDORA MUNICIPAL CODE, TO REGULATE HOMELESS

ENCAMPMENTS ON, NEAR, OR UPON CRITICAL INFRASTRUCTURE,

SENSITIVE USE PROPERTY, OR IN HIGH FIRE AREAS

THE CITY COUNCIL
City of Glendora, California
WHEREAS, reducing homelessness and the impacts of encampments on public property pose challenges for California cities. In Martin v. City of Boise (9th Cir. 2018) 902 F.3d 1031, 1046, superseded, Martin v. City of Boise (9th Cir. 2019) 920 F.3d 584, the Ninth Circuit held “the Eighth Amendment prohibits the imposition of criminal penalties for sitting, sleeping, or lying outside on public property for homeless individuals who cannot obtain shelter.” (Ibid.); and

WHEREAS, the Boise decision applies only to the issuance of criminal penalties for sitting, sleeping, or lying outside to persons experiencing homelessness who cannot obtain shelter; and it does not apply to the issuance of penalties—criminal or otherwise—for unlawfully sitting, sleeping, or lying on private property. (Ibid.); and
WHEREAS, the Boise court qualified its holding, expressly stating that it was not suggesting “that a jurisdiction with insufficient shelter can never criminalize the act of sleeping outside. Even where shelter is unavailable, an ordinance prohibiting sitting, lying, or sleeping outside at particular times or in particular locations might well be constitutionally permissible.” (Boise, supra, at 1048, n. 8.) “[T]he opinion holds only that municipal ordinances that criminalize sleeping, sitting or lying in all public spaces, when no alternative sleeping space is available, violate the Eighth Amendment." (Ibid, citing Boise, supra, 902 F.3d at 1035 [emphasis in original].); and
WHEREAS, wildfires are a frequent natural disaster in California, causing significant harm and loss to individuals, communities, wildlife and great swaths of natural landscape and the frequency, duration and size of wildfires have increased over the last several decades; and WHEREAS, researchers at UC Irvine reported that the State’s burn season has grown longer and longer over the last 20 years, now beginning in May, rather than June, with the peak shifting from August to July. Los Angeles County’s (County) unusually extreme heat, coupled with bone-dry terrain, has created ideal conditions for more rapid spread when fires occur; and WHEREAS, while most of California is subject to some degree of fire risk, specific features make some areas particularly hazardous. State law requires the California Department of Forestry and Fire Protection (CAL FIRE) to identify areas based on the severity of fire hazard that is expected to prevail there. These areas, or “zones,” are based on factors such as fuel, slope, and fire weather. There are three zones based on increasing fire hazard: medium, high, and very high.

Item #9. Page 9
Meeting Date: 5/10/2022 / Packet Page #: 288
01240.0002/741770.2
WHEREAS, Los Angeles County, including the City of Glendora, currently has the largest unsheltered homeless population in the nation. The 2020 Point-in-Time Homeless Count identified 66,000 County residents experiencing homelessness, 72% of whom are unsheltered. The 2020 Point-in-Time Homeless Count identified ___ City residents experiencing homelessness, ___% of whom are unsheltered; and
WHEREAS, while many of these unsheltered individuals live in urban centers, a growing number have taken refuge in more remote, mountainous regions especially in the City of Glendora.

As more people, both housed and unsheltered, live within high fire zones, the risk of fires starting and causing harm and loss of life has also increased; and WHEREAS, unsheltered individuals are often reliant on fires for everyday survival activities, including cooking food and keeping warm, but these activities also increase the risk of nearby brush catching fire and rapidly spreading. Such individuals living in high-fire zones may miss emergency notifications and may experience challenges in safely evacuating; and WHEREAS, efforts to notify or evacuate such unsheltered individuals in remote locations can cause undue harm to outreach workers and emergency responders. For these reasons, unsheltered individuals living in the City’s high fire zones pose a clear and imminent danger demanding immediate action to prevent or mitigate loss of, or damage to life, health, property and/or essential services; and
WHEREAS, as climate change extends and exacerbates the Glendora fire season, particular areas of the City pose too great a risk of harm or loss of life for residents; and WHEREAS, it is the obligation of the City to keep its public rights of way clean and available for public use, and to protect the public health, safety, and access by City residents and guests; and
WHEREAS, to mitigate the foregoing risks, the City Council has determined to prohibit outdoor camping in these high fire areas as well as in areas in, upon, under, or adjacent to certain critical infrastructure.

NOW THEREFORE, the City Council of the CITY OF GLENDORA DOES ORDAIN AS FOLLOWS:

SECTION 1. The City Council finds foregoing recitals are true and correct and are incorporate the same herein by this reference.

SECTION 2. The City Council further finds that: (1) a principal threat to the public health, safety, and welfare is the potential destruction of, damage to, or interference with, infrastructure that is critical to the provision of public services such as law enforcement, fire prevention, transportation, and utilities including communication, water, and waste disposal; (2) a further principal threat to the public health, safety, and welfare is the is the potential destruction of, damage to, or interference with the flora, fauna, hillside habit, and wildlife, as well as interference with public services such as law enforcement, fire prevention, transportation, and utilities including communication, water, and waste disposal, within the high fire zones of the City; (3) the destruction of, damage to, or interference with, critical infrastructure and high fire areas, Item #9. Page 10
Meeting Date: 5/10/2022 / Packet Page #: 289
01240.0002/741770.2
caused by fire, contamination, restricting access, or other causes; and (3) the disruption to or interference with the use of property designated by resolution to be a sensitive use property.

SECTION 3. The City Council declares the purpose of this ordinance is to mitigate the threat of fire and other potential causes of destruction and damage to, and interference with, critical infrastructure or in City high fire areas, in order to protect the health, safety, and welfare of the public, by authorizing the removal of persons and their personal property in, upon, under, or adjacent to certain critical infrastructure or within those areas of the City determined to constitute high fire danger, and to prohibit sitting, lying, sleeping, the placement of bulky items or personal property withing a distance of three hundred (300) feet of a property designated by resolution to be a sensitive use property.

SECTION 4. Sections 9.20.110 through and including 9.20.130 are hereby added to the Glendora Municipal Code to read, in their entirety, as follows (new text in bold italics):

9.20.110. Definitions.

When used in this chapter, the following words and phrases have the following meanings:
“Camp” has the same meaning as in section 9.20.055(a)(1). “Camp fires” has the same meaning as in section 9.20.055(a)(2). “Bulky Item” has the same meaning as in section 9.20.100(b)(2). “Personal Property” has the same meaning as in section 9.20.100(b)(3). “Critical infrastructure” shall mean and include each of the following:

1. Real property or a facility, whether privately or publicly owned, as approved by resolution of the city council, that the city manager designates as being so vital and integral to the operation or functioning of the city that its damage, incapacity, disruption, or destruction would have a debilitating impact on the public health, safety, or welfare.

Critical infrastructure shall mean and include, but is not limited to, government buildings, such as fire stations, police stations, jails, or courthouses; hospitals; structures, such as antennas, bridges, roads, train tracks, drainage systems, or levees; or systems, such as computer networks, public utilities, electrical wires, natural gas pipes, telecommunication centers, or water sources.
“High Fire Danger Area” has the same meaning as in California Code of Regulations, title 24, part 9, section 202. and includes each of the following:

1. Real property or a facility, whether privately or publicly owned, as approved by resolution of the city council, that the city manager designates as being of such high fire danger that damage, habitat disruption, or destruction would have a debilitating impact on the public health, safety, or welfare.
“Facility” shall mean and include a building, structure, equipment, system, or asset.
“Hazardous waste” has the same meaning as in California Public Resources Code § 40141.
“Infectious waste” has the same meaning as in California Code of Regulations, title 14, section 17225.36
Item #9. Page 11
Meeting Date: 5/10/2022 / Packet Page #: 290
01240.0002/741770.2
“Sensitive Use Property” shall mean and include school, day care facility, and public property as defined in section 9.60.010 and .020.

9.20.115 Prohibited activities.

A. It is unlawful and a public nuisance for any person to sit, lie, sleep, or store, use, maintain, or place any bulky item or personal property, at the following locations:

1. Critical infrastructure;

2. Within 25 feet of critical infrastructure;

3. Within 25 feet of a vehicular or pedestrian entrance or exit of critical infrastructure;

4. On those portions of a right-of-way that are required by local, state, or federal law to be free of obstruction to first responders, including but not limited to members of law-enforcement, fire-prevention, or emergency-medical-services agencies; or

5. High fire danger area.

B. It is unlawful and a public nuisance for any person to sit, lie, sleep, or store, use, maintain, or place any bulky item or personal property, without the written consent of the owner, except as otherwise provided by resolution of the city council:

1. Critical infrastructure;

2. Within 25 feet of critical infrastructure;

3. Within 25 feet of a vehicular or pedestrian entrance or exit of critical infrastructure;

4. On those portions of a right-of-way that are required by local, state, or federal law to be free of obstruction to first responders, including but not limited to members of law-enforcement, fire-prevention, or emergency-medical-services agencies; or

5. High fire danger area.

C. It is not intended by this section to prohibit overnight camping on private residential property by friends or family of the property owner, so long as the owner consents and the overnight camping is limited to not more than one consecutive night.

D. Nothing in this chapter is intended to prohibit or make unlawful the activities of an owner of private property or other lawful user of private property that are normally associated with and incidental to the lawful and authorized use of private property for residential or other purposes; and nothing is intended to prohibit or make unlawful the activities of a property owner or other lawful user if such activities are expressly authorized by this code or other laws, ordinances, and regulations.

E. It is unlawful and a public nuisance for any person to sit, lie, sleep, or store, use, maintain, or place any bulky item or personal property, in or upon any street, sidewalk, or other public right-of-way within the distance three hundred (300) feet of a property designated as a sensitive use.

F. It is unlawful and a public nuisance for any person to sit, lie, sleep, or store, use, maintain, or place any bulky item or personal property in a manner that impedes passage, as provided by the Americans with Disabilities Act of 1990, Pub. L, No. 101-336, 104 Stat. 328 (1990), as amended from time to time.

Item #9. Page 12
Meeting Date: 5/10/2022 / Packet Page #: 291
01240.0002/741770.2
G. It is unlawful and a public nuisance for any person to sit, lie, sleep, or store, use, maintain, or place any bulky item or personal property within ten feet of any operational or utilizable driveway or loading dock.

H. It is unlawful and a public nuisance for any person to sit, lie, sleep, or store, use, maintain, or place any bulky item or personal property within five feet of any fire hydrant, fire plug, or other fire connection.

I. It is unlawful and a public nuisance for any person to sit, lie, sleep, or store, use, maintain, or place any bulky item or personal property within five feet of any operational or utilizable building entrance or exit.

9.20.120. Summary abatement.

A. Any violation of section 9.20.115 may be abated in accordance with procedures in section 9.20.100(i); but a violation of section 9.20.115 may be abated immediately by the city without prior notice, if the violation poses an imminent threat to public health or safety.

B. Abatement pursuant to subsection A may include, but is not limited to, removal of bulky items, personal property, hazardous waste, infectious waste, junk, or debris; and securing the perimeter of the property with fencing, gates, or barricades to prevent further occurrences of the nuisance activity.

C. Regardless of the city’s authority to conduct abatement pursuant to this section, every owner, occupant, or lessee of real property, and every holder of any interest in real property, is required to maintain the property in compliance with local, state, and federal law; and is liable for violations thereof.

D. The cost of abatement, including all administrative costs of any action taken hereunder, may be assessed against the subject premises as a lien, made a personal obligation of the owner, or both, in accordance with procedures in section 9.20.100(i).

9.20.125. Interference with summary abatement.

No person shall willfully prevent, delay, resist, obstruct, or otherwise interfere with a city official, employee, contractor, or volunteer in their execution of an abatement pursuant to this section.

9.20.130. Violation—Penalty.

A. In addition to any other remedy allowed by law, any person who violates a provision of this chapter is subject to civil actions and administrative penalties pursuant to this code.

B. Violations of this section are hereby declared to be a public nuisance.

C. Any person who violates a provision of this section is liable for civil penalties of not less than $250 or more than $25,000 for each day the violation continues.

D. All remedies prescribed under this section are cumulative and the election of one or more remedies does not bar the city from the pursuit of any other remedy to enforce this chapter.

Item #9. Page 13
Meeting Date: 5/10/2022 / Packet Page #: 292
01240.0002/741770.2
SECTION 5. Adoption of this ordinance is exempt from the California Environmental Quality Act (“CEQA”) under Section 15061(b)(3) of the CEQA Guidelines, which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environment. It can be seen with certainty that there is no possibility that adoption of this ordinance, amending existing sections to the City’s municipal Code to clarify the intent, will have a significant effect on the environment. Therefore, adoption of this ordinance is not subject to CEQA.

SECTION 6. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance.

The City Council hereby declares that it would have passed this ordinance, and each and every section, subsection, sentence, clause and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

SECTION 7. The City Clerk shall certify to the passage and adoption of this ordinance, and shall make a minute of the passage and adoption thereof in the records of and the proceedings of the City Council at which the same is passed and adopted. This ordinance shall be in full force and effect thirty (30) days after its final passage and adoption, and within fifteen (15) days after its final passage, the City Clerk shall cause it to be posted and published in a newspaper of general circulation in the manner required by law.

PASSED, APPROVED and ADOPTED this ___ day of __________ 2021.

BY:

KAREN DAVIS,
Mayor
APPROVED AS TO FORM:
________________________
WILLIAM W. WYNDER,
City Attorney
Item #9. Page 14
Meeting Date: 5/10/2022 / Packet Page #: 293
01240.0002/741770.2

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Ordinance was introduced for first reading on the _____ day of ______, 2021. Thereafter, said Ordinance was duly approved and adopted at a regular meeting of the City Council on the _____ day of ______, 2021, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

I further certify that said Ordinance was published as required by law in a newspaper of general circulation in the City of Glendora, California on the _____ day of ______, 2021.

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #9. Page 15
Meeting Date: 5/10/2022 / Packet Page #: 294
01240.0002/741770.2
Item #9. Page 16
Meeting Date: 5/10/2022 / Packet Page #: 295

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 10, 2022
FROM: PUBLIC WORKS DISTRICT(S): CITYWIDE
SUBJECT: ANTIQUE STREETLIGHT PROJECT UPDATE

RECOMMENDATION
That the City Council:

1. Receive, discuss and provide direction how to proceed with the Antique Streetlight Project

EXECUTIVE SUMMARY
The antique streetlight system was originally installed over 100 years ago and is located near/around the Glendora Village. As the system deteriorated over time, it became increasingly difficult to maintain and was shut down by the City in 2004 due to unsafe conditions.

Since that time, various discussions and actions have taken place around the potential to retrofit and upgrade the system to make it operational again, including unsuccessful ballot measures to establish an antique streetlight assessment district, with the most recent attempt made in 2008.

Glendora’s Adopted Fiscal Year (FY) 2021/22 and FY 2022/23 Two-Year Budget’s Capital Improvement Program (CIP) included $50,000 programmed for the Antique Streetlight Project and estimated unfunded amounts of $70,000 in FY 2023/24, $1,065,000 in FY 2024/25, and $790,000 in FY 2025/26, for a total of $1,975,000. FY 2023/24 through FY 2025/26 were projected costs without identified funding, while the City studied the system/costs with the initial $50,000.

Shortly after the adoption of the FY 2021/22 and FY 2022/23 Two-Year Budget and based upon a request submitted to California State Senator Anthony J. Portantino (Senator Portantino), it was announced that $1,500,000 was approved in the State budget for the renovation of the system. Given this, Glendora CIP funds were rescheduled between the Antique Streetlight Project and other existing CIP projects so that preliminary work could begin during FY2021/22, and an agreement was awarded to JMDiaz, Inc. for $24,950 to provide initial design services, including 65% complete design plans, and a preliminary total project cost estimate based upon those plans.

After review and revision, the estimated total cost to finalize the project based on the 65% complete design plans would be $2,692,990. This would include finalizing design, restoring and upgrading the system with contracted construction management, and the associated costs of conducting a balloting proceeding to establish an antique streetlight assessment district, the success of which would be necessary to offset associated administrative and operational maintenance and repair costs.

Staff recommends City Council discuss and provide direction to staff on how to proceed.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The Landscaping and Lighting Act of 1972 permits the establishment of assessment districts by cities for the purpose of installing and/or constructing new public improvements or servicing and maintaining certain existing public improvements within the proposed district. The City of Glendora established its first Landscape and Streetlight Maintenance District in 1976.

Item #10. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 296
Staff Report Page 2 of 5
California voters subsequently approved Proposition 218 on November 5, 1996, which established new procedural requirements for the formation and administration of assessment districts. This requires the City to ballot affected property owners to obtain consent for creating new assessments or increasing existing ones beyond the anticipated maximum permissible increase per assessment formula, such as a Consumer Price Index (CPI) increase.

Two previous attempts have been made to form an Antique Streetlight Assessment District:
 February 13, 2007 Ballot Results ($378.98: single family unit, $138.33: multi-family unit, $2,148.44/acre: non-residential, and $716.15/acre: undeveloped) o Favor – 18
o Opposition– 197
o Rejected – 1
 April 22, 2008 Ballot Results ($141.90: single family unit, $48.26: multi-family unit, $801.88/acre:
non-residential, and $267.34/acre: undeveloped) (Attachment A) o Favor – 60
o Opposition – 98
o Rejected - 7
The last attempted balloting to form an antique streetlight assessment district occurred during the April 22, 2008 City Council meeting (Attachment A). The difference between the initial ballot in 2007 and the second ballot in 2008, was two-fold. In 2008, the City was proposing to pay for a portion of the repairs and finance future pole repair over 30-years. A total of 279 ballots were mailed in 2008 (174 single family, 84 multi-family, 13 non-residential, and 8 undeveloped).

At its January 28, 2020 meeting, the City Council approved sending a letter to Senator Portantino requesting an appropriation in the State of California’s budget to cover the cost of retrofitting the City’s historic street lights in the amount of $1,500,000 (Attachment B).

The City Council adopted the FY 2021/22 and FY 2022/23 Two-Year Budget on June 22, 2021, which included adding the Antique Streetlight Project to the Five-Year CIP, with $50,000 programmed for the Antique Streetlight Project in the first two years, and $1,925,000 in unfunded needs in the remaining three years.

DISCUSSION
The Antique Streetlight System was originally installed in 1911 and 1914, and is located near/around the Glendora Village. It consists of copper and steel poles with two different types of fixtures, operating on high voltage with no equipment grounding. With time, the conduit, where present, corroded, and the lead wiring fused together. As the system deteriorated, it became increasingly difficult to maintain, and was shut down by the City in 2004 due to unsafe conditions.

Since that time, various discussions and actions have taken place around the potential to retrofit and upgrade the system to make it operational again, including holding balloting processes in an attempt to create an antique streetlight assessment district. The most recent ballot attempt was in 2008. At that time, staff estimated a total cost of $1,000,000 to replace the poles/fixtures, conduit and wiring. Pole replacement costs were estimated at $300,000, to be assessed in equal installments of $10,000 over 30 years, along with ongoing annual costs for service, maintenance and incidental administrative expenses.

An inflation adjustment was included for future years. The remaining estimated replacement costs of $700,000 were proposed to be funded from Capital Improvement Funds.

Item #10. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 297
Staff Report Page 3 of 5
2008 Estimated Costs
Item Estimated Costs
Pole Replacement $10,000
($300,000 over first 30 years)
SCE Servicing $18,600
Maintenance $13,000
Incidental/Administrative $3,600
Total $45,200
Proposed assessment rates were not identical for every parcel, and varied depending on the land-use type.
2008 Ballot Proposal Assessment Rates
Land Use Assessment Rate
Single Family Residence $141.90/Unit
Multi-Family Residence $48.26/Unit
Non-Residential $801.88/Acre
Undeveloped $267.34/Acre
The ballot measure did not pass. Ballots are weighted by the dollar amount to be levied on the respective parcel, and so it is possible to have a majority of the absolute number of ballots vote in favor, but still have the measure fail if the opposition’s weighted assessment amount in dollars is greater. In this case though, both the absolute number in opposition, as well as the weighted assessment dollar amount, exceeded those in favor.
2008 Ballot Proposal Results
Disposition #
% of
Non-Rejected
Ballots
Weighted Assessment $
In Favor 60 37.97% $8,331.37
In Opposition 98 62.03% $16,820.23
Rejected 7 N/A N/A
Given the desire to again explore the potential retrofit and upgrade of the system, background discussions around the antique streetlights continued and at the January 28, 2020 meeting the City Council voted 3-2 to approve sending a letter to Senator Portantino requesting an appropriation in the State of California’s budget to cover a portion of the cost of retrofitting the City’s historic street lights in the amount of $1,500,000.

Glendora’s Adopted FY 2021/22 and FY 2022/23 Two-Year Budget’s Capital Improvement Program (CIP) included $50,000 programmed for the Antique Streetlight Project and estimated unfunded amounts of $70,000 in FY 2023/24, $1,065,000 in FY 2024/25, and $790,000 in FY 2025/26, for a total of $1,975,000.

FY 2023/24 through FY 2025/26 were projected costs without identified funding, while the City studied the system/costs with the initial $50,000. The intention of the initial budget amounts was to prepare preliminary designs and estimates which would better inform actual probable construction costs in latter years.

On June 29, 2021, Senator Portantino’s office announced that his $1,500,000 budget request for the City of Glendora antique streetlights had been approved by the State legislature (Attachment C) as part of the FY 2021/22 State Budget. Given this, Glendora CIP funds were rescheduled between the Antique Streetlight Project and other existing CIP projects so that preliminary work could begin during FY 2021/22 rather that waiting until FY 2022/23; an agreement was awarded to JMDiaz, Inc. for $24,950 to provide initial design services, including 65% complete design plans, and a preliminary total project cost estimate based upon those plans.

Item #10. Page 3
Meeting Date: 5/10/2022 / Packet Page #: 298
Staff Report Page 4 of 5
After review and revision, the estimated total costs to finalize the project would be $2,692,990 based on the 65% complete design plans (Attachments D & E). This would include finalizing design, restoring and upgrading the system with contracted construction management, and the associated costs of conducting a balloting proceeding to establish an antique streetlight assessment district, the success of which would be necessary to offset associated administrative and operational maintenance and repair costs. 2022 Engineer’s Estimated Cost Summary @ 65% Complete Design Item Amount
Mobilization, demolition, construction, demobilization, etc. $1,877,300 SCE Coordination, design, permitting, and installation. $25,000 Subtotal $1,902,300
30% Contingency $570,690
Total $2,472,990
Final Design $30,000
Construction Management $140,000
Antique Street Light Assessment District Balloting
Process
$30,000
Subtotal $200,000
10% Contingency $20,000
Total $220,000
Grand Total $2,692,990
At this time, staff is recommending the City Council provide direction on how to proceed, including potentially procuring final designs, and balloting residents to seek approval of the formation of a new antique streetlight assessment district.

Given recent past efforts, the following scenarios are options for the City Council to consider as part of its discussion:

1. Accounting for the State budget allocation ($1,500,000), the City could make up the gap in capital costs, as well as incur all ongoing maintenance and operational costs.

2. Accounting for the State budget allocation, the City could make up the gap in capital costs and conduct a balloting proceeding for an assessment on all benefitting properties where the antique streetlights are located to account for all ongoing maintenance and operational costs.

3. Accounting for the State budget allocation, the City could lend funding to make up the gap in capital costs and conduct a balloting proceeding for an assessment on all benefitting properties where the antique streetlights are located to repay the City’s capital loan and all ongoing maintenance and operational costs.

4. The City could remove all antique streetlights.

FISCAL IMPACT
Fiscal impacts will ultimately depend on direction from City Council to staff on how to proceed. The FY 2021/22 and FY 2022/23 Two Year Budget included a placeholder for the Historic Street Lights project, which included both funding and anticipated costs. The $50,000 in initial funding resulted from direction staff received from the City Council through adoption of the 2020-2023 Three Year Strategic Plan to further study the system, identify funding sources and finalize cost projections.

Item #10. Page 4
Meeting Date: 5/10/2022 / Packet Page #: 299
Staff Report Page 5 of 5
Capital Projects Fund 321
Fiscal Year 2021/22 2022/23 2023/24 2024/25 2025/26
Amount $24,950 $25,050 $70,000 $1,065,000 $790,000
Status Funded Unfunded
Based on the completed study, total project costs are anticipated to be $2,692,990 (Attachment D). With identified funding in the FY 2021/22 and FY 2022/23 Two Year Budget of $50,000 and an additional $1,500,000 in State funding, the projected funding gap is $1,142,990. Based on City Council direction, if the project is to move forward, the funding gap could be filled through identification of additional city funds, fundraising, financing through the lighting assessment district, or a combination thereof.

ENVIRONMENTAL DETERMINATION
This activity is not a “project” as defined by Section 21065 of the Public Resources Code or Section 15060 or Section 15378 of Title 14, Chapter 3 of the California Code of Regulations under Guidelines for Implementation of the California Environmental Quality Act (CEQA).

Prepared By Maliha Ansari, Principal Civil Engineer
Concurs With Not Applicable
Reviewed By Michael Sledd, Assistant Public Works Director Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. 4-22-2008 City Council Minutes
B. 1-28-2020 City Council Minutes
C. Senator Portantino Announcement
D. Preliminary Cost Estimate at 65% Design Level
E. 65% Design Plans
F. Presentation
Item #10. Page 5
Meeting Date: 5/10/2022 / Packet Page #: 300
City of Glendora Tuesday, April 22, 2008
City Council/Community City Council Chambers
Redevelopment Agency Minutes 116 E. Foothill Boulevard
Glendora, CA 91741

CALL TO ORDER
Mayor/Chair Davis called the REGULAR JOINT MEETING of the City Council and Community Redevelopment Agency (CRA) of the City of Glendora to order at 7:08 p.m.

ROLL CALL
Council Members/Board Members present: Gary M. Clifford, Ken Herman, Doug Tessitor, Mayor Pro Tem/Vice Chair Mark E. Kelly, and Mayor/Chair Karen Davis

Absent: None
Staff members present: City Manager Jeffers, City Attorney Leech, Deputy City Manager Heaton, Director of Public Works Davies, Director of Planning and Redevelopment Kugel, Police Captain Castro, Finance Director Betta, Community Services Director Henderson, Library Director Weed-Brown, Housing Program Specialist Patton, and Deputy City Clerk Kenyon.

INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was led by Mike Martin, Church of the Brethren.

The Pledge of Allegiance was led by Sylvia Shorey.

SPECIAL ITEMS AND PRESENTATIONS
Mayor Davis announced that today is Earth Day and in recognition, Planning and Redevelopment Director Kugel has reusable bags available for anyone wanting to use.

Sylvia Shorey, 2nd Vice Regent of the Serrano Chapter of the Daughters of the American Revolution, presented the City with a plaque and stated a tree has been planted in honor of Earth Day.

Certificates of Recognitions were presented to the Citrus College Basketball Team and Head Coach Rick Croy for winning the California Community College Athletic Association Championship. Coach Croy expressed appreciation for all the support the community has provided the team.

Council Member Tessitor read and presented a Proclamation proclaiming April 21-25, 2008 as “West Nile and Mosquito and Vector Control Awareness Week” to Chuck Myers, the City’s representative for the San Gabriel Valley Mosquito and Vector Control District.

Item #10. Page 6
Meeting Date: 5/10/2022 / Packet Page #: 301
City Council/CRA Minutes April 22, 2008 Page 2 of 9
Regular Joint Meeting
Council Member Clifford read and presented a Proclamation proclaiming May 1, 2008 as “National Day of Prayer” to Reverend Mike Martin on behalf of the Glendora Ministerial Association.

STUDENT REPORTS
Sara Fulham, Student Representative from St. Lucy’s Priory was not present.

Vincent Lehigh, Student Representative from Glendora High School reported on sports and various school activities taking place with the end of school drawing closer.

Thomas Alva, Student Representative from Charter Oak High School reported on sports and various school activities including year-end testing and fall registration beginning. Council wished him a Happy Birthday.

COMMENTS FROM THE PUBLIC
Mayor Davis OPENED the public comment period.

Erica Landmann-Johnsey, a Glendora resident, requested City Attorney Leech to confirm his comments at the last Council meeting regarding the Gordon Highlands settlement and spoke in opposition to it and stated people do care about the hillsides. In closing, she spoke in support of the proposed voting districts.

Mark Smith, a Glendora resident, expressed his concerns with the Glendora Municipal Code relating to small businesses especially those located on Route 66 and questioned them being treated fairly. He referred to the lack of parking in the Downtown Village area. In closing, he expressed concern regarding a lawsuit with NJD.

Ed Brubaker, a Glendora resident, expressed his dislikes for Council and lack of a balanced budget. He referred to the Gordon Highland issue being unfair.

Claudia Noonan, representing the California Classical Youth Ballet, a non-profit organization, announced a performance is scheduled for May 3rd at the Baldwin Park Performing Arts Center and encouraged the public to attend in support of the students and the arts.

There was no one else wishing to speak, therefore, Mayor Davis CLOSED the Public Comment session.

CITY COUNCIL REPORTS AND STATEMENTS
Council Member Herman wished all citizens a Happy Earth Day and announced a ribbon cutting at the Sports Clips Hair Cuts in Diamond Ridge. In closing, he encouraged citizens to visit the Diamond Ridge shopping center as well as the Downtown Village area.

Item #10. Page 7
Meeting Date: 5/10/2022 / Packet Page #: 302
City Council/CRA Minutes April 22, 2008 Page 3 of 9
Regular Joint Meeting
Council Member Tessitor reported on Glendora High School’s 50th Anniversary celebration held over last weekend and its related activities; a lot of fun was had by all.

Mayor Pro Tem Kelly reported that the Citizens of the Year banquet for Mike and Marcia Conway was a great success and expressed appreciation for all the time and efforts they have given to the community.

Mayor Davis announced the National Day of Prayer, hosted by the Glendora Ministerial Association, will be held on May 1, 2008 at 12:15 p.m. next to the flag pole at City Hall. Also on May 1st, as a precursor to the American Cancer Society’s Relay for Life, a “Paint The Town Purple” contest will be held. In closing, she commended the Police Department for participating in the Baker to Vegas Run.

REORDERING OF AND ADDITIONS TO THE AGENDA - NONE

PUBLIC HEARINGS

1. Public Hearing considering an Ordinance adding Body Art and Body Art establishments as conditionally permitted uses in the commercial manufacturing zone (Case Number:

ZA07-02; Location: City-Wide; City-Initiated). (Continued from February 26, 2008 City Council Meeting) (COUNCIL ACTION)
Planning and Redevelopment Director Kugel requested Council’s consideration to continue this item to the meeting of August 26, 2008.

Motion way made by Mayor Pro Tem Kelly, seconded by Council Member Tessitor to continue the Public Hearing to the meeting of August 26, 2008. The motion carried unanimously.

2. Public Hearing for the Establishment of Antique Streetlight Assessment District No. 2 and Confirmation of Fiscal Year 2008-09 Assessment in connection therewith. (COUNCIL ACTION)
Public Works Director Davies presented the staff report.

Mayor Davis OPENED the public hearing.

Laura Williams, a resident of Glendora, expressed appreciation for the efforts in preserving the City’s history and stated she supports the Antique Streetlight Assessment District.

Fred Norton, a resident of Glendora, expressed concern with the lack of rules set and spoke in opposition to the Antique Streetlight Assessment District.

Erica Landmann-Johnsey, a resident of Glendora, spoke in support of the Antique Streetlight Assessment and would be willing to contribute even though she is not a property owner within the District.

Item #10. Page 8
Meeting Date: 5/10/2022 / Packet Page #: 303
City Council/CRA Minutes April 22, 2008 Page 4 of 9
Regular Joint Meeting
Mark Smith, a resident of Glendora, expressed concern regarding the lead cables used when originally installed and the related dangers especially to the water supply.

There was no one else wishing to speak, therefore, Mayor Davis declared the public hearing CLOSED and directed staff to tabulate the assessment ballots received from the property owners and to continue the item until after the ballots were tabulated.

CONSENT CALENDAR
Motion was made by Mayor Pro Tem/Vice Chair Kelly, seconded by Council Member/Board Member Clifford, to approve Consent Calendar items 3 through 19. The motion carried unanimously.

3. Minutes (COUNCIL/AGENCY ACTION)
CITY/AGENCY RECOMMENDATION: Approval of City Council and Community Redevelopment Agency minutes:
(a) March 25, 2008 City Council Regular Meeting Minutes. (b) April 8, 2008 Joint City Council and Community Redevelopment Agency Meeting Minutes.

4. Warrants and Demands (COUNCIL/AGENCY ACTION)
CITY/AGENCY RECOMMENDATION: Receive and file City/Agency Bills:
(a) City General Warrant Register dated April 4, 2008 for $531,935.10. (b) City Trust Warrant Register dated April 4, 2008 for $10,963.33. (c) City General Warrant Register dated April 11, 2008 for $392,776.03. (d) City Trust Warrant Register dated April 11, 2008 for $11,109.19. (e) Payroll Wire Transfer P/E 04/06/08 dated April 11, 2008 for $692,433.83.

5. City Council and Community Redevelopment Agency Investment and Deposit Reports for March 2008. (COUNCIL/AGENCY ACTION)
CITY/AGENCY RECOMMENDATION: City Council and Community Redevelopment Agency receive and file report

6. Financial Performance Reports at March 31, 2008. (COUNCIL/AGENCY ACTION) CITY/AGENCY RECOMMENDATION: City Council and Community Redevelopment Agency receive and file report

7. Budget Amendment for 2007 State Homeland Security Grant Program. (COUNCIL

ACTION)
CITY RECOMMENDATION: Amend the FY 2007-08 budget to accept $ 285,866 in funds from the 2007 State Homeland Security Act Grant Program for the Glendora Police Department.

Item #10. Page 9
Meeting Date: 5/10/2022 / Packet Page #: 304
City Council/CRA Minutes April 22, 2008 Page 5 of 9
Regular Joint Meeting

8. Adoption of a Resolution approving the Final Subdivision Map for Parcel Map No. 63447 (Location: 121 East Route 66, Glendora, California) (Sevilla) (COUNCIL

ACTION)
CITY RECOMMENDATION: Continue to meeting of May 27, 2008.

9. Approval of Plans & Specifications for the Glendora Library - Children's Room Expansion Project, FY 2007-08, Plan No. 999. (COUNCIL ACTION) CITY RECOMMENDATION: 1) Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(e) of the California Code of Regulations; and 2) Approve the Plans and Specifications for the Glendora Public Library - Children’s Room Expansion, FY 2007-08, Plan No. 999, and authorize advertising for bids.

10. Award of Contract for the CDBG Curb Ramp Project and adoption of Notice of Exemption, Plan No. 965 (COUNCIL ACTION)
CITY RECOMMENDATION: 1) Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; and 2) Award the contract for the CDBG Curb Ramp Project (FY 2007-08), Plan No. 965, to Martinez Concrete, Inc. of Azusa in the amount of $159,955.

11. Approval of Engineer’s Report and Resolution of Intention with respect to Levy of Fiscal Year 2008-09 Assessment in Connection with Landscape Maintenance District No. 1. (COUNCIL ACTION)
CITY RECOMMENDATION: 1) Adopt a Statutory Exemption from the California Environmental Quality Act pursuant to Section 15273 of the California Code of Regulations; 2) Waive full reading, read by title only and adopt Resolution No. 08-17 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING THE ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2008-09 LEVY OF THE ASSESSMENT IN

CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE
DISTRICT NO. 1”; and 3) Waive full reading, read by title only and adopt Resolution No. 08-18 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GLENDORA, CALIFORNIA, STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2008-09 IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON SUCH ASSESSMENT”.

12. Resolutions authorizing investment of City of Glendora and Glendora Community Redevelopment Agency monies with Local Agency Investment Fund (LAIF) (COUNCIL/AGENCY ACTION)
Item #10. Page 10
Meeting Date: 5/10/2022 / Packet Page #: 305
City Council/CRA Minutes April 22, 2008 Page 6 of 9
Regular Joint Meeting
CITY RECOMMENDATION: Waive full reading, read by title only and adopt Resolution No. 08-19 entitled, “A RESOLUTION AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND”.

AGENCY RECOMMENDATION: Waive full reading, read by title only and adopt CRA Resolution No. 08-001 entitled, “A RESOLUTION AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND”.

13. Cycle 12 and 13 Used Oil Block Grants (COUNCIL ACTION) CITY RECOMMENDATION: 1) Amend the fiscal year 2007-08 budget to accept $13,596 for the 13th Cycle Used Oil Block Grant (UBG13-07-247) and to appropriate the funds for supplies and services to support the City’s used oil recycling program; and 2) Amend the fiscal year 2007-08 budget to appropriate $13,737 for the 12th Cycle Use Oil Block Grant (UBG12-06-36) for supplies and services to support the City’s used oil recycling program.

14. Approval of Plans & Specifications for the installation of the Traffic Signal at Grand Avenue and Juanita Avenue FY 2007-08, Plan No. 990 (COUNCIL ACTION) CITY RECOMMENDATION: 1) Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; and 2) Approve the Plans and Specifications for the installation of the Traffic Signal at Grand Avenue and Juanita Avenue FY 2007-08, Plan No. 990, and authorize advertising for bids.

15. Approval of Plans & Specifications for the installation of the Traffic Signal at Gladstone Street and Willow Avenue, Plan No. 989 (COUNCIL ACTION) CITY RECOMMENDATION: 1) Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; and 2) Approve the Plans and Specifications for the installation of the Traffic Signal at Gladstone Street and Willow Avenue FY 2007-08, Plan No. 989, and authorize advertising for bids.

16. Notice of Completion for Slurry Seal 2007-08 Project (Various Locations), Plan No. 987. (COUNCIL ACTION)
CITY RECOMMENDATION: Accept the completion of the Slurry Seal 2007-08 Project, (Various Locations), Plan No. 987, and authorize the Mayor to sign the Notice of Completion for recordation.

17. Right of Entry Agreement for construction of Water Tank Facilities with the Church of the Open Door (COUNCIL ACTION)
CITY RECOMMENDATION: Enter into a Right of Entry Agreement with the Church of the Open Door and authorize the Mayor to sign the agreement.

Item #10. Page 11
Meeting Date: 5/10/2022 / Packet Page #: 306
City Council/CRA Minutes April 22, 2008 Page 7 of 9
Regular Joint Meeting

18. Approval of Engineer's Report and Resolution of Intention with respect to levy of FY 2008-09 Assessment in connection with Streetlight Maintenance District No. 1. (COUNCIL ACTION)
CITY RECOMMENDATION: 1) Adopt a Statutory Exemption from the California Environmental Quality Act pursuant to Section 15273 of the California Code of Regulations; 2) Waive full reading, read by title only and adopt Resolution No. 08-20 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING THE ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2008-09 LEVY OF THE ASSESSMENT IN

CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1, INCLUDING AN ANNEXATION TO THAT DISTRICT”; 3) Waive full reading, read by title only and adopt Resolution No. 08-21 entitled: “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA,

CALIFORNIA, STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2008-09 IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1, STATING ITS INTENTION TO

ANNEX TERRITORY TO SAID DISTRICT AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON SUCH ASSESSMENT AND ANNEXATION”.

19. Authorize and appropriate $800,000 in Home Investment Partnership (HOME) Program funds for the Tenant Based Rental Assistance (TBRA) Program. (COUNCIL ACTION) CITY RECOMMENDATION: 1) Authorize and appropriate $800,000 in Home Investment Partnership (HOME) funds to provide additional funding for the City’s Tenant Based Rental Assistance (TBRA) Program from the 07-HOME-3099 Grant to Account No. 2136058.07.

UNFINISHED BUSINESS – NONE

NEW BUSINESS

20. Resolution amending the budget for FY 2007-08 Capital Improvement Projects. (COUNCIL ACTION)
Director of Public Works Davies presented the staff report.

Motion was made by Council Member Herman, seconded by Council Member Clifford to waive full reading, read by title only and adopt Resolution No. 08-22 entitled, “A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2007-2008 CAPITAL IMPROVEMENT PROJECTS”.

COUNCIL/AGENCY/STAFF ITEMS
 Committee/Board Reports - None
 Other Comments - None
Item #10. Page 12
Meeting Date: 5/10/2022 / Packet Page #: 307
City Council/CRA Minutes April 22, 2008 Page 8 of 9
Regular Joint Meeting
City Manager Jeffers referred to Mr. Smith’s comments regarding a new lawsuit with NJD and confirmed there was no lawsuit and the Closed Session item was an existing litigation which has been adjudicated further clarifying all lawsuits with NJD have been in favor of the City. He also clarified there was no budget deficit, that the budget is balanced, in line with projections and welcomed anyone with questions to feel free to contact him. In closing, he announced the Foothill Presbyterian Race, First Annual Mayor’s Cup for Municipal Employees will be held on May 10, 2008 and proceeds will go to the scholarship program at the hospital for health care and/or military personnel.

City Attorney Leech responded to Ms. Landmann-Johnsey’s inquiry regarding Mr. Janiec’s grading issue and clarified once again that Mr. Janiec’s illegal grading matter was resolved by way of a Civil Compromise Agreement whereby he agreed to reimburse the City up to $30,000 for money the City had advanced to remediate the unpermitted grading. He has not paid any fines nor paid any other costs the City incurred which exceeded the $30,000 amount. In comparison, the settlement in Mr. Gordon’s unpermitted grading issue, Mr. Gordon is paying a fine of $155,000, and will pay up to $100,000 to reimburse the City for consultant fees. In addition, Mr. Gordon agreed to set aside 14 plus acres of hillside property for open space and public use.

CLOSED SESSION
City Attorney Leech requested Closed Session item 23 be removed and read the titles of Closed Session items 21 and 22.

21. CLOSED SESSION – CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (pursuant to Government Code §54956.9(a))
Name of Case: NJD Ltd v City of Glendora, Los Angeles County Superior Court
Case Number: BC273852, Appellate Case No. B190475.

22. CLOSED SESSION – CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (pursuant to Government Code §54956.9(a))
Name of Case: East Valley Glendora Hospital, et al v. City of Glendora, et al, Los Angeles County Superior Court
Case Number: BC 363380

23. CLOSED SESSION – CONFERENCE WITH LEGAL COUNSEL –
ANTICIPATED LITIGATION (pursuant to Government Code §54956.9) Significant exposure to litigation, pursuant to Section 54956.9(b) Number of Cases: One (1)
Mayor Davis recessed the meeting to Closed Session at 7:50 p.m.

RECONVENE OPEN SESSION AND ANNOUNCE ANY ACTION TAKEN
Mayor Davis reconvened the meeting into open session at 8:31 p.m. with all Council Members in attendance. City Attorney Leech announced there was no reportable action taken.

Item #10. Page 13
Meeting Date: 5/10/2022 / Packet Page #: 308
City Council/CRA Minutes April 22, 2008 Page 9 of 9
Regular Joint Meeting
At the conclusion of tabulating the assessment ballots, Public Works Director Davies reported the total number of ballots in favor was 60 for a proposed assessment amount of $8,331.37.

Total number of ballots in opposition was 98 for a proposed assessment amount of $16,820.23; and a total of 7 ballots were rejected. As the dollar amount of ballots in opposition exceeds the dollar amount of ballots in favor, the City cannot proceed further to establish the Antique Streetlight Assessment District No. 2. With Council concurrence, these proceedings were abandoned.

ADJOURNMENT
Mayor/Chair Davis adjourned the City Council and Community Redevelopment Agency Joint Meeting at 8:36 p.m.

Judy Kenyon
Deputy City Clerk
Minutes Approved by the City Council and Community Redevelopment Agency on May 13, 2008.

Item #10. Page 14
Meeting Date: 5/10/2022 / Packet Page #: 309
City of Glendora Minutes
Regular Joint Meeting
Tuesday, January 28, 2020
City Hall Council Chamber
116 E. Foothill Boulevard
Glendora, CA

CALL TO ORDER
Mayor/Chair Nelson called the REGULAR JOINT MEETING of the City Council of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 7:00 p.m.

ROLL CALL
Council Member/ Commissioners present: Gary Boyer, Karen K. Davis, Mendell L.

Thompson, Mayor Pro Tem/Vice-Chair Michael Allawos, and Mayor/Chair Judy M. Nelson Council Member/Commissioners absent: None
Staff Member present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Public Works Director Alison Sweet, Community Development Director Jeff Kugel, Library Director Janet Stone, Economic Development and Housing Manager Valerie Escalante, Information Technology Manager, Transportation Superintendent Steven Mateer, City Clerk/Communications Director Kathleen Sessman, Digital Media Specialist Craig Gill, and Administrative Assistant Lorena Cordova

INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Pat Loukota from Church of the Jesus Christ of Latter-Day Saints.

The Pledge of Allegiance was given by Steven Flowers of the Glendora Historical Society Museum.

SPECIAL ITEMS
Glendora Chamber of Commerce Monthly Update presentation and Power Point was given by President Joe Cina.

STUDENT REPORTS
Student reports were presented by Charter Oak High School representative Katherine Chada, Glendora High School representative Dominic Svagdis, St. Lucy's Priory representative Anise Gallego, and Whitcomb High School representative Sara Cetina.

PUBLIC COMMENT
Item #10. Page 15
Meeting Date: 5/10/2022 / Packet Page #: 310
Minutes Tuesday, January 28, 2020 Page 2 of 6
Regular Joint Meeting City Council, Successor Agency and Housing Authority Mayor/Chair Nelson OPENED the Public Comment period.

Members of the public Malissa Apodaca, Steven Flowers, Edward Brubaker, Bob Moore, Mark Smith, and Dennis Willut addressed the City Council under Public Comment.

There was no one else wishing to speak; therefore Mayor/Chair Nelson CLOSED the Public Comment period.

REPORTS AND STATEMENTS
Mayor Pro Tem/Vice-Chair Allawos thanked Chamber of Commerce and Dr. Cliff Hamlow for their outstanding work on the Legislative Action Group, responded to public comments regarding the Metro flyover, City Council meeting decorum and Public Comment Period, commented on the Mayflower tax case, online sales tax, and his attendance at the California League of Cities meeting in Sacramento regarding CalPERS.

Council Member/Commissioner Boyer commented on the Metro Goldline and the T-Phillips restaurant closure.

Council Member/Commissioner Thompson thanked Mayor/Chair Nelson for her representation at this year’s State of the City and invited the public to attend the upcoming American’s Christian Credit Union adoption event on February 8, 2020.

Mayor/Chair Nelson requested City Attorney Wynder explain why public comments are requested to be directed to the Mayor or Presiding Officer.

City Attorney Wynder explained the rules of protocol that cities have established, stated that comments should be directed to the presiding officers so that the meeting is conducted in an orderly manner, which does not prohibit commenters from making direct comments to individuals.

Mayor/Chair Nelson invited the public to attend a Community Conversation hosted by herself and Council Member Boyer on February 5, 2020 with location to be determined, and presented a Power Point on the Children Forest off of Colby Trail and invited the public to attend their upcoming volunteer cleanup day at Colby Trail on Saturday, February 1, 2020.

REORDERING OF AND ADDITIONS TO THE AGENDA
Council Member Boyer requested that the agenda to be reordered to hear Item #10 following Consent Calendar. There were no objections.

PUBLIC HEARINGS - NONE

CONSENT CALENDAR
A motion was made by Council Member/Commissioner Thompson, seconded by Mayor Pro Tem/Vice-Chair Allawos, to approve Consent Calendar Items 1 – 7 as presented.

Item #10. Page 16
Meeting Date: 5/10/2022 / Packet Page #: 311
Minutes Tuesday, January 28, 2020 Page 3 of 6
Regular Joint Meeting City Council, Successor Agency and Housing Authority

1. City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Minutes.

The City Council affirmed the following minutes: a) June 25, 2019 Special Meeting Minutes, b) June 25, 2019 Regular Joint Meeting minutes, c) July 9, 2019 Regular Joint Meeting Minutes, d) September 24, 2019 Regular Joint Meeting Minutes, e) October 10, 2019 Special Meeting Minutes, f) November 12, 2019 Special Meeting Minutes, g) November 12, 2019 Regular Joint Meeting Minutes.

2. Warrants and Demands Issued on January 10, 2020 and January 17, 2020.

The City Council affirmed the following Warrants and Demands as presented: a) General Warrant Register dated 01/10/20 in the amount of $322,311.02, b) General Warrant Register dated 01/17/20 in the amount of $598,567.96, and c) Payroll EFT - P/E 01/12/20 in amount of $540,765.21.

3. City of Glendora and Glendora Successor Agency Investment Report for December 2019.

The City Council and Successor Agency received and filed report.

4. Glendora Housing Authority Annual Report for Fiscal Year 2018-2019.

The City Council and Housing Authority 1) Received and filed the annual report; and 2) Directed staff to forward report to the California Department of Housing and Community Development.

5. Award of Contract for Consultant Services to Assist with Grant Preparation for First/Last Mile Improvements to the Glendora Gold Line Station.

The City Council 1) Awarded contract for consultant services to the Arroyo Group in the amount of $55,290 for preparation of grant materials for first/last mile improvements to the Glendora Gold Line Station, 2) Authorized the Administrative Services Director to make the necessary budget adjustments to appropriate $55,290 from Fund 321, Goldline Project, and 3) Authorized the City Manager to execute the Contract Services Agreement.

6. Approve Amendment No. 2 to City Manager Employee Agreement with Adam Raymond.

The City Council 1) Approved Amendment No. 2 to “City Manager Employment Agreement between City of Glendora and Adam Raymond” approved on August 14, 2018, and 2) Authorized the Mayor to execute amendment.

The motion carried 5 - 0 as follows: AYES: Boyer, Davis, Thompson, Allawos, Nelson; NOES: None; ABSENT: None; ABSTAIN: None.

Item #10. Page 17
Meeting Date: 5/10/2022 / Packet Page #: 312
Minutes Tuesday, January 28, 2020 Page 4 of 6
Regular Joint Meeting City Council, Successor Agency and Housing Authority

7. Second Reading and Adoption of Ordinance 2049 of the City Council of the City of Glendora to Update the Water Ordinance and Utility Billing Services Policy to Comply with SB 998 effective February 1, 2020.

The City Council waived full reading, read by title only and adopt on second reading Ordinance 2049, entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, AMENDING SECTIONS 14.12.030, 14.12.050, 14.20.020,

14.20.030, AND 14.20.180 OF THE GLENDORA MUNICIPAL CODE.”

UNFINISHED BUSINESS - NONE

NEW BUSINESS

10. Approve conversion of streetlights from existing high-pressure sodium vapor (HPSV) to light emitting diode (LED) technology
Staff report and Power Point presentation was presented by Public Works Director Sweet and City Manager Raymond.

Mayor Nelson OPENED the Public Comment Period.

Members of the public Ronald Davidson, Mark Smith, Dennis Willut, and Linda Alegria commented.

There was no one else wishing to speak; therefore, Mayor Nelson CLOSED the Public Comment period.

Questions and discussion included cost associated with completion of the project, request to separate motions, recommendation 1 and 2 under one motion and recommendation 3 to send a letter to Senator Portantino requesting appropriation under separate motion.

A motion was made by Council Member Davis, seconded by Council Member Boyer, to:
1) Approve an agreement with Southern California Edison (Edison) for Schedule LS-1 Option E, Energy Efficiency-Light Emitting Diode (LED) Fixture Replacement Rate, to replace all Edison owned city street lights with LED fixtures; and 2) Authorize the City Manager to execute the Agreement.

The motion carried 5 - 0 as follows: AYES: Boyer, Davis, Thompson, Allawos, Nelson; NOES: None; ABSENT: None; ABSTAIN: None.

A motion was made by Mayor Pro Tem Allawos, seconded by Council Member Boyer, to: 3) Send a letter to California State Senator Anthony J. Portantino (25th District) requesting an appropriation in the State of California’s budget to cover the cost of retrofitting the City’s historic street lights in the amount of $1.5 million.

The motion carried 3 - 2 as follows: AYES: Boyer, Allawos, Nelson; NOES: Davis, Thompson; ABSENT: None; ABSTAIN: None.

Item #10. Page 18
Meeting Date: 5/10/2022 / Packet Page #: 313
Minutes Tuesday, January 28, 2020 Page 5 of 6
Regular Joint Meeting City Council, Successor Agency and Housing Authority

8. Authorize the purchases of Microsoft G-5 and Palo Alto Firewall.

Staff report and Power Point presentation was presented by Information Technology Manager Robbin.

Mayor Nelson OPENED the Public Comment Period.

Members of the public Mark Smith and Dennis Willut commented.

There was no one else wishing to speak; therefore, Mayor Nelson CLOSED the Public Comment period.

A motion was made by Mayor Pro Tem Allawos, seconded by Council Member Davis, to:
1) Authorize the Purchase of the Microsoft G5 Suite and the Palo Alto Firewall services based on the attached proposals, and 2) Authorize City Manager to execute amendment to 2019 Microsoft Agreement for G5.

The motion carried 5 - 0 as follows: AYES: Boyer, Davis, Thompson, Allawos, Nelson; NOES: None; ABSENT: None; ABSTAIN: None.

9. Successor Agency consider a Purchase and Sale Agreement and Resolution authorizing the sale of real property from the Successor to the Glendora Community Redevelopment Agency to Emanate Health (APNs: 8654-016-900 & 8654-016-901).

Staff report and Power Point presentation was presented by Economic Development and Housing Manager Escalante.

Mayor/Chair Nelson OPENED the Public Comment Period.

Members of the public Mark Smith and Dennis Willut commented.

There was no one else wishing to speak; therefore, Mayor/Chair Nelson CLOSED the Public Comment period.

A motion was made by Council Member/Commissioner Davis, seconded by Council Member/Commissioner Boyer, to adopt a Successor Agency Resolution CC 2020-04 (SA) entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA AS

SUCCESSOR AGENCY TO THE FORMER GLENDORA COMMUNITY

REDEVELOPMENT AGENCY OF THE CITY OF GLENDORA, CALIFORNIA,

AUTHORIZING THE EXECUTION AND DELIVERY OF A PURCHASE AND SALE AGREEMENT OF CERTAIN PROPERTY KNOWN AS SITE NO. 7 OF THE LONG RANGE

PROPERTY MANAGEMENT PLAN TO EMANATE HEALTH AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH; LOCATION: 2244 E. ROUTE 66 (APNS:
8654-016-900 AND 8654-016-901).”.

The motion carried 5 - 0 as follows: AYES: Boyer, Davis, Thompson, Allawos, Nelson; NOES: None; ABSENT: None; ABSTAIN: None.

GOVERNING BODY AND STAFF ITEMS
Item #10. Page 19
Meeting Date: 5/10/2022 / Packet Page #: 314
Minutes Tuesday, January 28, 2020 Page 6 of 6
Regular Joint Meeting City Council, Successor Agency and Housing Authority Council Member Boyer commented on the recent death of Kobe Bryant.

CLOSED SESSION - NONE

RECONVENE OPEN SESSION AND ANNOUNCE ANY ACTION TAKEN - NONE

ADJOURNMENT
Mayor/Chair Nelson adjourned the meeting at 9:25 p.m.

Kathleen R. Sessman, MMC
City Clerk/Communications Director
Minutes were approved on April 14, 2020 by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).

Item #10. Page 20
Meeting Date: 5/10/2022 / Packet Page #: 315
5/3/22, 11:50 AM Senator Portantino Secures Funding for Glendora Streetlight Retrofit | Senator Anthony Portantino https://sd25.senate.ca.gov/news/2021-06-29/senator-portantino-secures-funding-glendora-streetlight-retrofit 1/5  COVID-19: Vaccine Information and Resources (/covid-19-resources) Committees
Senator Portantino Secures Funding for Glendora
Streetlight Retrofit
Tuesday, June 29 2021
For Immediate Release: June 29, 2021
Contact: Lerna Shirinian, (818) 409-0400
Senator Portantino Secures Funding for Glendora Streetlight Retrofit Sacramento, California – Senator Anthony J. Portantino (D – La Cañada Flintridge) announced today that his budget request for the City of Glendora was approved by the Legislature.  The 2021-2022 State Budget will include a one-time allocation of $1.5 million for the City of Glendora to retrofit historic streetlights.
“I am excited to be able to assist with the cost of retrofitting Glendora’s historic streetlights,” stated Senator Portantino. “Glendora has many local priorities that make demands on its city budget.  Having the state offset the cost of the streetlights will allow the Mayor and City Council to carry out these important projects with local dollars. The new streetlights will reenergize the city and preserve the character of Glendora for future generations,” he added.

Between 1911 and 1914, 107 Heritage Lampposts were installed in and around Glendora Village. These lampposts stand as a monument to Glendora’s history and heritage. In 2004, the lampposts were decommissioned due to safety concerns.
###
(/print/news/2021-06-29/senator-portantino-secures-funding-glendora-streetlight-retrofit) Item #10. Page 21
Meeting Date: 5/10/2022 / Packet Page #: 316
5/3/22, 11:50 AM Senator Portantino Secures Funding for Glendora Streetlight Retrofit | Senator Anthony Portantino https://sd25.senate.ca.gov/news/2021-06-29/senator-portantino-secures-funding-glendora-streetlight-retrofit 2/5 (http://www.ebudget.ca.gov/home.php)
(https://registertovote.ca.gov/)
Item #10. Page 22
Meeting Date: 5/10/2022 / Packet Page #: 317
5/3/22, 11:50 AM Senator Portantino Secures Funding for Glendora Streetlight Retrofit | Senator Anthony Portantino https://sd25.senate.ca.gov/news/2021-06-29/senator-portantino-secures-funding-glendora-streetlight-retrofit 3/5 (http://iamerica.org/know-your-rights)
(http://publichealth.lacounty.gov/media/Coronavirus/)
Item #10. Page 23
Meeting Date: 5/10/2022 / Packet Page #: 318
5/3/22, 11:50 AM Senator Portantino Secures Funding for Glendora Streetlight Retrofit | Senator Anthony Portantino https://sd25.senate.ca.gov/news/2021-06-29/senator-portantino-secures-funding-glendora-streetlight-retrofit 4/5 California State Senate (http://www.senate.ca.gov/) | Democratic Caucus © [date:custom:Y] (http://democrats.senate.ca.gov/) | Privacy Policy (https://sd25.senate.ca.gov/edd-assistance-request)
Office Information
Capitol Office
1021 O Street, Suite 7630
Sacramento, CA 95814
Phone: (916) 651-4025
Fax: (916) 651-4925
Glendale District Office
601 East Glenoaks Suite 210
Glendale, CA. 91207
Phone:  (818) 409-0400;
Fax:  (818) 409-1256
Home: (818) 952-3432.

San Dimas Office
201 East Bonita Ave.

San Dimas,  CA  91773
Phone:  (909) 599-7351
Fax:  (909) 599-7692
Item #10. Page 24
Meeting Date: 5/10/2022 / Packet Page #: 319
5/3/22, 11:50 AM Senator Portantino Secures Funding for Glendora Streetlight Retrofit | Senator Anthony Portantino https://sd25.senate.ca.gov/news/2021-06-29/senator-portantino-secures-funding-glendora-streetlight-retrofit 5/5 (http://democrats.senate.ca.gov/privacy) | Accessibility Statement (http://senate.ca.gov/accessibility) | Register to Vote (http://registertovote.ca.gov/)
Item #10. Page 25
Meeting Date: 5/10/2022 / Packet Page #: 320
TITLE: Antique Street Light Improvement Project (Phase 1 - Preliminary Design) CONTRACT NO.: 2021.0099.0011.00 DATE:

ENGINEER'S ESTIMATE BY: DH CHECKED: SI
PROJECT MANAGER: SI
ACTUAL

ITEM DESCRIPTION QUANTITY UNIT AMOUNT
1 Mobilization 1 1 LS $ 30,000.00 $ 30,000.00
2 Traffic Control 1 1 LS $ 15,000.00 $ 15,000.00
3 Furnish and install new Post Top standard complete with luminaire, globe, and all appurtenances, as shown on plan or as directed by the Engineer. Install new 240 Volt LED Luminaire. Furnish and install double fuseholder with 5 Amp fuses (TRON #HEX-AA) in adjacent pull box as per Detail "C". Install standard on new foundation per Detail "D".
106 106 EA $ 8,500.00 $ 901,000.00
4 Furnish and Install New 1-1/2” SCH 80 PVC conduit across the street with 2-#8 stranded copper insulated conductors and 1-#8 bare copper conductor. 3,935 4,000 LF $ 50.00 $ 200,000.00 5 Furnish and Install New 1-1/2” SCH 80 PVC conduit within parkway with 2-#8 stranded copper insulated conductors and 1-#8 bare copper conductor. 9,403 9,500 LF $ 46.00 $ 437,000.00 6 Furnish and Install New 1-1/2” SCH 80 PVC conduit within parkway with 4-#8 stranded copper insulated conductors and 1-#8 bare copper conductor. 152 200 LF $ 53.00 $ 10,600.00 7 Furnish and Install New 1-1/2” SCH 80 PVC conduit within parkway with 6-#8 stranded copper insulated conductors and 1-#8 bare copper conductor. 17 50 LF $ 60.00 $ 3,000.00 8 Remove and salvage existing Service Disconnect completely. Restore surface (full panels) to match adjacent area as directed by the Engineer. Coordinate with SCE. 2 2 EA $ 3,000.00 $ 6,000.00 9 Install #3 1/2 F concrete pull box per Detail "B" and Detail "C" and Detail "E". Location to be determined by the Engineer. Restore surface (full panels) to match adjacent area as instructed by the Engineer. Pull box shall be configured per detail indicated on plan, if applicable. Pull box shall be installed with locking bolts and bryce fastener penta nuts (Anti-Theft).
159 159 EA $ 500.00 $ 79,500.00
10 Install #5 F concrete pull box per Detail "A". Location to be determined by the Engineer. Restore surface (full panels) to match adjacent area as instructed by the Engineer. Pull box shall be installed with locking bolts and bryce fastener penta nuts (Anti-Theft).
3 3 EA $ 600.00 $ 1,800.00
11 Remove existing pull box complete. Remove existing abandoned conduit and remove existing conductors and restore surface (full panels) to match adjacent area as instructed by the Engineer. 11 11 EA $ 800.00 $ 8,800.00 12 Install New Type-III-BF Myers Service Cabinet and foundation per Detail "A". Service Cabinet shall be MEUG-20X-316-100-SCE-120/240-1PH/3W. Install 3" PVC Conduit with pullrope from Service Cabinet to 5' from SCE vault. Provide breakers for the required circuits as shown on plan and connect wiring. Service panel shall have same number of relay contractors as circuits. Label circuits per NEC. Provide all equipment as shown on Detail "A". Coordinate connection and specifications with SCE Planner.
3 3 EA $ 12,000.00 $ 36,000.00
13 Remove and salvage existing Post Top standard complete and deliver to City Yard, or as directed by the Engineer. Any materials not salvaged shall be disposed of by the Contractor, including footing, conduit, conductors, appurtenances, etc.
1 1 LS $ 10,000.00 $ 10,000.00
14 SCE coordination, design, permitting, and installation costs. 1 1 LS $ 25,000.00 $ 25,000.00 15 Potholing, including receiving and jack boring pits. Restore surface (full panels) to match adjacent area as instructed by the Engineer. 1 1 LS $ 20,000.00 $ 20,000.00 16 Trim grass, brush and/or tree. 29 29 EA $ 500.00 $ 14,500.00 17 Prune/Remove existing tree roots that interfere with work. Coordinate with the Engineer prior to any excavation work. 2 2 EA $ 1,000.00 $ 2,000.00
18 Restore decorative parkway and landscaping. 6 6 EA $ 2,000.00 $ 12,000.00 19 Lighting Controls 106 106 EA $ 350.00 $ 37,100.00
20 RGB Colored Luminaires 106 106 EA $ 500.00 $ 53,000.00 $ 1,902,300.00
$ 570,690.00
$ 2,472,990.00
21 Final Design 1 1 LS $ 30,000.00 $ 30,000.00
22 Construction Management 1 1 LS 140,000.00 $ $ 140,000.00 23 Antique Street Light Assessment District 1 1 LS $ 30,000.00 $ 30,000.00 $ 200,000.00
$ 20,000.00
$ 220,000.00
GRAND TOTAL $ 2,692,990.00
28-Apr-22
BID Engineer's Estimate

QUANTITY
10% CONTINGENCY

SUBTOTAL

SUBTOTAL
30% CONTINGENCY
TOTAL
TOTAL

CITY OF GLENDORA

ANTIQUE STREET LIGHT IMPROVEMENTS
Item #10. Page 26
Meeting Date: 5/10/2022 / Packet Page #: 321
FWY
AVE
AVE
AVE
CITRUS

BARRANCA
GRAND
GLENDORA GLADSTONE ST I-210
AVE ROUTE 66 BASE LINE RD FOOTHILL SIERRA MADRE AVE I-210 FWY

LONE HILL
RT. 57

FWY BLVD

AVE ARROW HWY
LORAINE AVE CITY OF GLENDORA ANTIQUE STREET LIGHT IMPROVEMENT (PHASE 1) PLAN NO. XXXX TITLE SHEET WHERE FIELD CONDITIONS NECESSITATE A DEVIATION FROM OR MODIFICATION TO THE APPROVED PLAN, THE CONTRACTOR SHALL STOP ALL WORK RELATED TO OR AFFECTED BY SAID FIELD CONDITIONS. THE PROJECT ENGINEER SHALL SUBMIT DESIGN REVISIONS TO THE CITY ENGINEER FOR REVIEW AND OBTAIN APPROVAL PRIOR TO RESUMPTION OF CONSTRUCTION CONTRACTOR NOTICE: NO FIELD CHANGES ALLOWED WITHOUT PRIOR APPROVAL OF THE CITY ENGINEER !! !! CONTRACTOR SHALL BE RESPONSIBLE FOR COMPLIANCE WITH ALL N.P.D.E.S. REQUIREMENTS 1 SHEET 4 SHEET 7
SHEET 5
SHEET 6
SHEET 6 SHEET INDEX MAP NOT TO SCALE ENGINEERING DIVISION City of Glendora "Pride of the Foothills" 116 E. Foothill Boulevard, Glendora, CA 91741 City Engineer RCE 51197 Date Scale: Sheet: File No.: of Plan No: XXXX Drawn By: Date: Approved By: PLAN NO. XXXX DH 4/28/22 ANTIQUE STREET LIGHT IMPROVEMENT 7 (PHASE 1) www.jmdiaz.com (626) 820-1136 Fax (626) 820-1137 Tel City of Industry, CA 91748 18645 East Gale Avenue, Suite 212 REVISIONS MADE APPROVED BY DATE BY DATE SECTION 4216 & 4217 OF THE GOVERNMENT CODE REQUIRES A DIG ALERT IDENTIFICATION NUMBER BE ISSUED BEFORE A "PERMIT TO EXCAVATE" WILL BE VALID. FOR YOUR DIG ALER I.D. NUMBER CALL UNDERGROUND SERVICE ALERT AT 811 TWO (2) WORKING DAYS BEFORE YOU DIG. WEB ADDRESS: www.digalert.org or www.call811.com UNDERGROUND SERVICE ALERT Know what'sbelow. Call 811 before you dig. R N/A GENERAL NOTES VICINITY MAP NOT TO SCALE R/W EXISTING RIGHT-OF-WAY EXISTING SURVEY CONTROL MH EXISTING MANHOLE PP LEGEND OF SYMBOLS AND ABBREVIATIONS: EXISTING STREET LIGHT EXISTING SHRUB EXISTING TREE EXISTING EDGE OF PAVEMENT WM EXISTING WATER METER MB EXISTING MAILBOX EXISTING POWER POLE EXISTING WATER VALVE EXISTING FIRE HYDRANT AC ASPHALT CONCRETE AP ANGLE POINT BC BEGINNING OF CURVE CL CENTERLINE EC END OF CURVE FH FIRE HYDRANT FS FINISH SURFACE GB GRADE BREAK PRC POINT OF REVERSE CURVE S SLOPE STA STATION TC TOP OF CURB WM WATER METER AB ABANDON PCC PORTLAND CEMENT CONCRETE BCR BEGIN CURB RETURN ECR END CURB RETURN CF CURB FACE EL ELEVATION FL FLOW LINE INV INVERT LF LINEAR FEET MH MANHOLE EXISTING PALM TREE PROJECT LOCATION (626) 914-8246 (626) 914-8256 (626) 914-8253 (626) 914-8250 (626) 963-5719 (909) 592-3718 (626) 813-4512 (626) 815-4009 (213) 452-0256 (888) 446-9721 (626) 445-7630 (626) 963-1821 PUBLIC WORKS DEPARTMENT CITY OF GLENDORA WATER DIVISION ENGINEERING DIVISION - PROJECT COORDINATOR POLICE DEPARTMENT (24 HR. EMERGENCY) FIRE DEPARTMENT (CONSTRUCTION NOTIFICATION) SOUTHERN CALIFORNIA EDISON VERIZON SOUTHERN CALIFORNIA GAS CO. SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY/METROLINK SCRRA/MTA 24 HR. EMERGENCY LA COUNTY FLOOD CONTROL CITY/AGENCY NOTIFICATION: Item #10. Page 27 Meeting Date: 5/10/2022 / Packet Page #: 322
LEGEND CONSTRUCTION NOTES CONSTRUCTION NOTES 2 ENGINEERING DIVISION City of Glendora "Pride of the Foothills" 116 E. Foothill Boulevard, Glendora, CA 91741 City Engineer RCE 51197 Date Scale: Sheet: File No.: of Plan No: XXXX Drawn By: Date: Approved By: PLAN NO. XXXX DH 4/28/22 ANTIQUE STREET LIGHT IMPROVEMENT 7 (PHASE 1) www.jmdiaz.com (626) 820-1136 Fax (626) 820-1137 Tel City of Industry, CA 91748 18645 East Gale Avenue, Suite 212 REVISIONS MADE APPROVED BY DATE BY DATE SECTION 4216 & 4217 OF THE GOVERNMENT CODE REQUIRES A DIG ALERT IDENTIFICATION NUMBER BE ISSUED BEFORE A "PERMIT TO EXCAVATE" WILL BE VALID. FOR YOUR DIG ALER I.D. NUMBER CALL UNDERGROUND SERVICE ALERT AT 811 TWO (2) WORKING DAYS BEFORE YOU DIG. WEB ADDRESS: www.digalert.org or www.call811.com UNDERGROUND SERVICE ALERT Know what'sbelow. Call 811 before you dig. R CIRCUIT DIAGRAM N/A Item #10. Page 28 Meeting Date: 5/10/2022 / Packet Page #: 323
3 ENGINEERING

DIVISION
City of Glendora
"Pride of the Foothills"
116 E. Foothill Boulevard, Glendora, CA 91741
City Engineer RCE 51197 Date
Scale:

Sheet:

File No.:
of
Plan No: XXXX
Drawn By:

Date:

Approved By:

PLAN NO. XXXX
DH
4/28/22

ANTIQUE STREET LIGHT IMPROVEMENT
7 (PHASE 1)
www.jmdiaz.com
(626) 820-1136 Fax
(626) 820-1137 Tel
City of Industry, CA 91748
18645 East Gale Avenue, Suite 212

REVISIONS

MADE APPROVED

BY DATE BY DATE
SECTION 4216 & 4217 OF THE GOVERNMENT CODE REQUIRES A DIG ALERT IDENTIFICATION NUMBER BE ISSUED BEFORE A "PERMIT TO EXCAVATE" WILL BE VALID. FOR YOUR DIG ALER I.D. NUMBER CALL UNDERGROUND SERVICE ALERT AT 811 TWO (2) WORKING DAYS
BEFORE YOU DIG.

WEB ADDRESS: www.digalert.org or www.call811.com

UNDERGROUND SERVICE ALERT
Know what'sbelow.

Call 811 before you dig.

R N/A

DETAIL SHEET
NOTES:
1 4 SIDE VIEW

TOP VIEW

BASE DETAIL

FRONT VIEW
NOTES:

SECTION A-A

TYPICAL PULL BOX REQUIRED AT

EACH LIGHT STANDARD

ELEVATION

BASE DETAIL
NOTES:

LEVELING DETAIL

TYPICAL FUSE HOLDER
GENERAL NOTES:
120/240V CIRCUIT SPLICES
Item #10. Page 29
Meeting Date: 5/10/2022 / Packet Page #: 324
11+50
12+00
3+00
3+50
4+00
4+50
5+00
5+50
6+00
6+50
7+00
7+50
8+00
8+50
9+00
9+50
10+00
10+50
11+00
0+50
1+00
1+50
2+00
2+50 27+00 26+50 26+00 25+50 25+00 13+50 13+00 12+50 12+00 11+50

SS SS SS SS

SS SS SS SS SS SS SS W W W W W W W W W W W W W W W W W W W W W W W SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD
SD
SD
SD SD
SD

SD SD SD SD
SD
SD

SD G G G G G G G G G G G G G G G G W W W W W W W W G G G G G G G G

SS SS W W
W
W
W
W
W
W
13+50
14+00
14+50
15+00
15+50
12+00
12+50
13+00
16+50
17+00
17+50
18+00
18+50
19+00
16+00 14+00 13+50 13+00 12+50 12+00 11+50 SS SS SS SS SS SS SS

SS SS SS SS G G G G G G G G G G G G W W W W W W

SS SS SS SS SS SS SS
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W LEGEND CONSTRUCTION NOTES 4 0 20' 40' 80' GRAPHIC SCALE SCALE 1"=40' STREET LIGHTING PLAN MATCH LINE STA 12+00

SEE BELOW LEFT
MATCH LINE STA 12+00
SEE ABOVE RIGHT MATCH LINE STA 11+50 SEE SHEET 6 MATCH LINE STA 24+75 SEE SHEET 5 MATCH LINE STA 11+50 SEE SHEET 6 MATCH LINE STA 14+00 SEE SHEET 7 BENNETT AVENUE BENNETT AVENUE

PENNSYLVANIA AVE

VERMONT AVE

GLENDORA AVE

VISTA BONITA AVE

WABASH AVE
MINNESOTA AVE 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 82 3 3 3 3 3 2 3 3 2 2 2 2 3 3 2 3 3 4 2 3 3 3 13 13 13 13 133 3 8 8 3 8 84 8 3 3 8 8 8 338 8 4 8 3 8 3 8 ENGINEERING DIVISION City of Glendora "Pride of the Foothills" 116 E. Foothill Boulevard, Glendora, CA 91741 City Engineer RCE 51197 Date Scale: Sheet: File No.: of Plan No: XXXX Drawn By: Date: Approved By: PLAN NO. XXXX DH 4/28/22 ANTIQUE STREET LIGHT IMPROVEMENT 7 (PHASE 1) www.jmdiaz.com (626) 820-1136 Fax (626) 820-1137 Tel City of Industry, CA 91748 18645 East Gale Avenue, Suite 212 REVISIONS MADE APPROVED BY DATE BY DATE SECTION 4216 & 4217 OF THE GOVERNMENT CODE REQUIRES A DIG ALERT IDENTIFICATION NUMBER BE ISSUED BEFORE A "PERMIT TO EXCAVATE" WILL BE VALID. FOR YOUR DIG ALER I.D. NUMBER CALL UNDERGROUND SERVICE ALERT AT 811 TWO (2) WORKING DAYS BEFORE YOU DIG. WEB ADDRESS: www.digalert.org or www.call811.com UNDERGROUND SERVICE ALERT Know what'sbelow. Call 811 before you dig. R 1" = 40' 13 6 13 15 2 2 2 2 3 13 6 2 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 Item #10. Page 30 Meeting Date: 5/10/2022 / Packet Page #: 325
16+50
16+00
15+50
15+00
14+50
14+00
13+50
13+00
12+50
12+00
20+00
19+50
19+00
18+50
18+00
17+50
17+00
23+00
22+50
22+00
21+50
21+00
20+50
24+50
24+00
23+50 SS SS SS

SS SS SS

SS SS SS SS SS SS

SS SS SS W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W
W
W
W
WWWWW
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W

W G G G G G G G G G

SS SS SS SS SS SS SS W SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD

SD G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G 12+00
11+50
11+00
10+50
10+00
9+50
9+00
8+50
8+00
7+50
7+00
6+50
6+00
5+50
5+00
4+50
4+00
3+50
3+00
2+50
2+00
1+50
1+00
0+50

SS SS SS SS SS SS

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS

SS SS W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W

W W W W W W W W W W W W W W W W W W W W W W W W W W W
W
W
W
W
W
W
W
W
W

W W W SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SDSD
SD
SD

SD SD SD

SD SD SD SD
SD SD SD SD SD SD G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G W W W W W W W W G G G G G G G G LEGEND CONSTRUCTION NOTES 5 0 20' 40' 80' GRAPHIC SCALE SCALE 1"=40' STREET LIGHTING PLAN MATCH LINE STA 24+75
SEE SHEET 4
MATCH LINE STA 12+00

SEE BELOW LEFT
MATCH LINE STA 12+00

SEE ABOVE RIGHT GLENDORA AVENUE

WHITCOMB AVE

LEADORA AVE GLENDORA

VIRGINIA AVE AVENUE
SIERRA MADRE AVE 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 10 12 4 2 2 2 2 2 3 3 3 2 3 3 4 2 2 3 2 3 3 3 3 3 3 3 3 13 13 13 13 13 8 3 3 8 3 8 3 8 3 8 3 82 3 8 8 2 2 8 8 2 8 2 ENGINEERING DIVISION City of Glendora "Pride of the Foothills" 116 E. Foothill Boulevard, Glendora, CA 91741 City Engineer RCE 51197 Date Scale: Sheet: File No.: of Plan No: XXXX Drawn By: Date: Approved By: PLAN NO. XXXX DH 4/28/22 ANTIQUE STREET LIGHT IMPROVEMENT 7 (PHASE 1) www.jmdiaz.com (626) 820-1136 Fax (626) 820-1137 Tel City of Industry, CA 91748 18645 East Gale Avenue, Suite 212 REVISIONS MADE APPROVED BY DATE BY DATE SECTION 4216 & 4217 OF THE GOVERNMENT CODE REQUIRES A DIG ALERT IDENTIFICATION NUMBER BE ISSUED BEFORE A "PERMIT TO EXCAVATE" WILL BE VALID. FOR YOUR DIG ALER I.D. NUMBER CALL UNDERGROUND SERVICE ALERT AT 811 TWO (2) WORKING DAYS BEFORE YOU DIG. WEB ADDRESS: www.digalert.org or www.call811.com UNDERGROUND SERVICE ALERT Know what'sbelow. Call 811 before you dig. R 1" = 40' 13 13 13 13 13 6 11 15 15 15 5 14 7 6 13 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 Item #10. Page 31 Meeting Date: 5/10/2022 / Packet Page #: 326
4+00
3+50
3+00
2+50
2+00
1+50
1+00
0+50
11+50
11+00
10+50
10+00
9+50
9+00
8+50
8+00
7+50
7+00
6+50
6+00
5+50
5+00
4+50

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS

SS SS SS SS SS SS SS

SS SS SS W W W
W
W
W
W

W W W W W W W W W
W
WW
W
W
WW

W G G G G G G G G

SS SS SS SS SS SS G G G G G G G G G G G G G G G G
4+00
3+50
3+00
2+50
2+00
1+50
1+00
0+50
11+50
11+00
10+50
10+00
9+50
9+00
8+50
8+00
7+50
7+00
6+50
6+00
5+50
5+00
4+50 0+50 1+00 1+50 2+00 2+50 3+00

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS

SS G G G G G G G G G G G G G G G G G G G G G G G G G G G G G W W W W W W W W W W W W W W W W W SS SS SS SS W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W G G G G G G G G G G G G G G G G G

SS SS SS SS
SS
SS
SS
WW
W
W
W
W
W
W
W
W
W
W
W
W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W G G G G G G G G G G G G G G G G G W W W W LEGEND CONSTRUCTION NOTES 6 0 20' 40' 80' GRAPHIC SCALE SCALE 1"=40' STREET LIGHTING PLAN MATCH LINE STA 11+50
SEE SHEET 4
MATCH LINE STA 11+50
SEE SHEET 4 VISTA BONITA

WHITCOMB AVE AVENUE

LEADORA AVE WABASH AVENUE

WHITCOMB AVE
LEADORA AVE MINNESOTA AVE 8 8 8 8 8 11 8 8 8 8 8 8 8 8 11 8 88 88 8 8 8 8 8 8 8 8 3 3 3 8 3 3 2 2 2 2 2 3 2 3 3 3 3 3 3 2 3 3 13 32 8 8 3 2 8 3 3 8 3 8 2 8 2 3 8 3 2 8 383 2 8 2 8 3 8 2 2 ENGINEERING DIVISION City of Glendora "Pride of the Foothills" 116 E. Foothill Boulevard, Glendora, CA 91741 City Engineer RCE 51197 Date Scale: Sheet: File No.: of Plan No: XXXX Drawn By: Date: Approved By: PLAN NO. XXXX DH 4/28/22 ANTIQUE STREET LIGHT IMPROVEMENT 7 (PHASE 1) www.jmdiaz.com (626) 820-1136 Fax (626) 820-1137 Tel City of Industry, CA 91748 18645 East Gale Avenue, Suite 212 REVISIONS MADE APPROVED BY DATE BY DATE SECTION 4216 & 4217 OF THE GOVERNMENT CODE REQUIRES A DIG ALERT IDENTIFICATION NUMBER BE ISSUED BEFORE A "PERMIT TO EXCAVATE" WILL BE VALID. FOR YOUR DIG ALER I.D. NUMBER CALL UNDERGROUND SERVICE ALERT AT 811 TWO (2) WORKING DAYS BEFORE YOU DIG. WEB ADDRESS: www.digalert.org or www.call811.com UNDERGROUND SERVICE ALERT Know what'sbelow. Call 811 before you dig. R 1" = 40' 13 13 13 13 11 8 8 11 11 14 3 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 66 66 Item #10. Page 32 Meeting Date: 5/10/2022 / Packet Page #: 327
16+50 16+00 15+50 15+00 14+50 14+00 17+00 17+50 18+00 18+50 19+00 20+00 19+50 20+50 21+00 21+50 22+00 SS SS SS SS SS SS SS SS SS SS SS G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
W
W
W
W
W
W
W
W
W
W
W
W
W
W

W W W W W W W W W

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W22+00 22+50 23+00 23+50 24+00 24+50 28+00 27+50 27+00 26+50 26+00 25+50 25+00 30+00 29+50 29+00 28+50 SS SS

SS SS SS SS SS SS SS SS
G
G
G

G G G G G G G G G G G G
G
G
G

W W W W W W W W W W W W W
W
W
W
W
W
W
W
W

SS SS SS W W W W W W W W W W W W W W W W W W W W W W W W W W W

W W W W W W W W W W W W W W W W W W W W W W W W W W W
W
W
W
W
W
W
W
W

SD SD SD
SD SD 38+00 37+50 37+00 36+50 36+00 35+50 35+00 34+50 34+00 33+50 33+00 32+50 32+00 31+50 31+00 30+50

W W W W W W W W

W W W W W W W W
W
W
W
W 2+50 2+00 1+50 1+00 0+50
0+50
3+50
3+00
2+50
2+00
1+50
1+00 39+00 38+50 38+00 SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS
G
G
G
G
G
G
G
G
G
G
G
G

G G G G G G G G G G

G G G G G G G G G G
G G G

W W W W
W
W
W
W
W
W
W
W
W
W
W
W
W
W

W W W W W W W W W LEGEND CONSTRUCTION NOTES
7 0 20' 40' 80' GRAPHIC SCALE SCALE 1"=40' STREET LIGHTING PLAN MATCH LINE STA 14+00 SEE SHEET 4 MATCH LINE STA 22+00 SEE BELOW LEFT MATCH LINE STA 30+00 SEE BELOW LEFT MATCH LINE STA 22+00 SEE ABOVE RIGHT MATCH LINE STA 30+00 SEE ABOVE RIGHT MATCH LINE STA 38+00 SEE ABOVE RIGHT MATCH LINE STA 38+00 SEE BELOW LEFT

WABASH AVENUE MEDA AVE

WABASH AVENUE

WABASH AVENUE FOOTHILL BLVD CARROLL AVE ADA AVENUE

WABASH AVE

VISTA BONITA AVE WALNUT AVE
8 8
8 8
8 8
8 8
8 8
8 8
8 1111
8 8
8 8
8 8
8 8
8 8 11
8 8 10
8 8
2 3
2 3
2 2
2 2
2 3
3 2
2 4
3 3
3 3
3 3 12
3 3
3 3
3 3
3 3
2 3
2 13 13 1313
8 2
2 8
8 8
3 2
3 8
8 2
3 8
8 3
8 3
38 3
8 ENGINEERING DIVISION City of Glendora "Pride of the Foothills" 116 E. Foothill Boulevard, Glendora, CA 91741 City Engineer RCE 51197 Date Scale: Sheet: File No.: of Plan No: XXXX Drawn By: Date: Approved By: PLAN NO. XXXX DH 4/28/22 ANTIQUE STREET LIGHT IMPROVEMENT 7 (PHASE 1) www.jmdiaz.com (626) 820-1136 Fax (626) 820-1137 Tel City of Industry, CA 91748 18645 East Gale Avenue, Suite 212 REVISIONS MADE APPROVED BY DATE BY DATE SECTION 4216 & 4217 OF THE GOVERNMENT CODE REQUIRES A DIG ALERT IDENTIFICATION NUMBER BE ISSUED BEFORE A "PERMIT TO EXCAVATE" WILL BE VALID. FOR YOUR DIG ALER I.D. NUMBER CALL UNDERGROUND SERVICE ALERT AT 811 TWO (2) WORKING DAYS BEFORE YOU DIG. WEB ADDRESS: www.digalert.org or www.call811.com UNDERGROUND SERVICE ALERT Know what'sbelow. Call 811 before you dig.

R 1" = 40' 13 13 11
8 11
8 8 15 15
7 2
6 6
6 6
6 6
6 6
6 6
6 6
6 6
6 6
6 6
6 6
6 6
6 6
6 6
6 6
6 10
3 12 10
3 4 Item #10. Page 33
Meeting Date: 5/10/2022 / Packet Page #: 328

ANTIQUE STREETLIGHT PROJECT
UPDATE
Public Works, Engineering
City Council
Item # XX
May 10, 2022 CityOfGlendora.org
Item #10. Page 34
Meeting Date: 5/10/2022 / Packet Page #: 329
2 Project
Item #10. Page 35
Meeting Date: 5/10/2022 / Packet Page #: 330
2008 Ballot Effort
3 2008 Estimated Costs
Item Estimated Costs
Pole Replacement $10,000
($300,000 over first 30 years)
SCE Servicing $18,600
Maintenance $13,000
Incidental/Administrative $3,600
Total $45,200
2008 Ballot Proposal Assessment Rates
Land Use Assessment Rate
Single Family Residence $141.90/Unit
Multi-Family Residence $48.26/Unit
Non-Residential $801.88/Acre
Undeveloped $267.34/Acre
2008 Ballot Proposal Results
Disposition #
% of
Non-Rejected Ballots Weighted Assessment Value $
In Favor 60 37.97% $8,331.37
In Opposition 98 62.03% $16,820.23
Rejected 7 N/A N/A
Item #10. Page 36
Meeting Date: 5/10/2022 / Packet Page #: 331
2022 Engineer’s Estimated Cost Summary
4 2022 Engineer’s Estimated Cost Summary @ 65% Complete Design Item Amount
Mobilization, demolition, construction, demobilization, etc. $1,877,300 SCE Coordination, design, permitting, and installation. $25,000 Subtotal $1,902,300
30% Contingency $570,690
Total $2,472,990

Final Design $30,000
Construction Management $140,000
Antique Street Light Assessment District Balloting Process $30,000 Subtotal $200,000
10% Contingency $20,000
Total $220,000
Grand Total $2,692,990
Item #10. Page 37
Meeting Date: 5/10/2022 / Packet Page #: 332
Fiscal Picture
5 Capital Projects Fund 321
Fiscal Year 2021/22 2022/23 2023/24 2024/25 2025/26
Amount $24,950 $25,050 $70,000 $1,065,000 $790,000
Status Funded Unfunded
2022 Engineer’s Estimate Grand Total - $2,692,990
Item #10. Page 38
Meeting Date: 5/10/2022 / Packet Page #: 333
Options for Consideration
6 1. Accounting for the State budget allocation ($1,500,000), the City could make up the gap in capital costs, as well as incur all ongoing maintenance and operational costs.

2. Accounting for the State budget allocation, the City could make up the gap in capital costs, and conduct a balloting proceeding for an assessment on all benefitting properties where the antique streetlights are located to account for all ongoing maintenance and operational costs.

3. Accounting for the State budget allocation, the City could lend funding to make up the gap in capital costs, and conduct a balloting proceeding for an assessment on all benefitting properties where the antique streetlights are located to repay the City’s capital loan and all ongoing maintenance and operational costs.

4. The City could remove all antique streetlights.

Item #10. Page 39
Meeting Date: 5/10/2022 / Packet Page #: 334
7 RECOMMENDATIONS

1. Receive, discuss and provide direction on how to proceed on the Antique Streetlight Project.

That the City Council:

Item #10. Page 40
Meeting Date: 5/10/2022 / Packet Page #: 335

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 10, 2022
FROM: PUBLIC WORKS DISTRICT(S): 5
SUBJECT: APPROVE CHANGE ORDER NO. 6 FOR ST. VLADIMIR STREET, COSSACKS PLACE

AND LAWFORD STREET WATER AND STREET IMPROVEMENTS FOR INSTALLATION

OF SIDEWALKS BETWEEN LAWFORD STREET TO SOUTH VALLEY CENTER AVENUE ON SOUTH SIDE OF SAINT VLADIMIR STREET, PLAN NO. 1328 IN THE AMOUNT OF $364,650 (STRATEGIC PLAN ITEM 46 - IMCIF)

RECOMMENDATION
That the City Council:

1. Ratify authorization for Contract Change Order No. 6 in the amount of $364,650; and

2. Approve a supplemental appropriation in the amount of $401,115 from Fund 321 (CIP Reserve)

EXECUTIVE SUMMARY
Staff is requesting to ratify authorization for the Public Works Director to sign the Contract Change Order No. 6 in the amount of $364,650.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On July 13, 2021, the City Council awarded the Contract for St. Vladimir Street, Cossacks Place and Lawford Street, Water and Street Improvements, Plan No. 1328 to Dominguez General Engineering in the amount of $1,161,000.

DISCUSSION
The prime contractor, Dominguez general engineering is currently performing street and water improvements for this project and has complete 95% of the water improvements.

With the construction of Foothill Gold Line (FGL), the primary entry through South Loraine Ave to the City yard will be permanently closed, resulting in additional traffic as St. Vladimir Street is the sole access. In addition, FGL installed a traction power substation (TPSS) on the original access road to South Loraine Avenue. FGL will need access to the TPSS from St. Vladimir through the City yard and exit east onto South Loraine. Foothill Gold Line will be purchasing easements from the City to allow this access. FGL is currently obtaining appraisals for these easements and will be purchasing these access easements from the City.

Staff held a public informational meeting on May 7, 2021 about improvements to the Foothill Gold Line project, including the City yard entrance closure and the main access on St. Vladimir During this meeting, a resident requested sidewalk along St. Vladimir Street due to the additional traffic. Staff reached out to the residents along St. Vladimir and received a majority positive response to the addition of this sidewalk.

To improve pedestrian safety along St. Vladimir St, a sidewalk will be installed on south side of St.

Vladimir Street to give residents with a safe, ADA compliance path of travel Change order 1 to 5 were executed due to site conditions, for a total of $18,847.19, which is under the 10% contingency from the previous authorized budget. Public Works prepared the scope of work for Item #11. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 336
Staff Report Page 2 of 2
sidewalk and curb ramps and necessary grading in twelve residents front yards. Staff negotiate the scope and cost with the prime contractor for Street and Water improvement to install the sidewalk prior to paving St. Vladimir Street. Approximate 4,200 square feet of sidewalk, 1 ADA curb ramp, 12 driveway approach, 8 tree removals, and essential landscape and irrigation work are included in change order No. 6.

Per Contract Agreement Section 1.10 (b), any increase in compensation greater than 10% of the Contract Sum of $25,000, whichever is less, must be approved by the City Council, Therefore, City Council’s approval is being requested to ratify authorization for Contract Change Order No. 6 in the amount of $364,650.

Due to the nature of this project staff is respectfully requesting that a 10% ($36,465) contingency be added to the construction contract change order if unforeseen conditions arise during construction. Staff expects the budget for the contract change order be $401,115.

PROJECT LOCATION

FISCAL IMPACT
This project was approved in both the FY 2020 and FY 2022 CIP for a total project amount of $1,852,000.

The supplemental appropriation will bring the total approved project budget to $2,253,115. The sidewalk installation under change order no. 6 will be funded fund through CIP reserves. There is sufficient funding available in CIP reserve funds to cover the sidewalk installation at St. Vladimir Street. Estimated funds of approximately $300,000 are to be received from FGL for purchasing the access easements. The exact amount is still to be determined following the appraisal.

ENVIRONMENTAL DETERMINATION
Not applicable.

Prepared By James Lo, Civil Engineering Assistant
Concurs With Not Applicable, Not Applicable
Reviewed By Alison Sweet, Public Works Director
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Sidewalk Exhibit
B. Change Order No. 6
C. July 13, 2021 Staff Report
D. Presentation
Item #11. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 337
W
C
C 1300 ST VLADIMIR ST 1306 ST VLADIMIR ST 1314 ST VLADIMIR ST 1320 ST VLADIMIR ST 1326 ST VLADIMIR ST 1334 ST VLADIMIR ST 1404 ST VLADIMIR ST 1412 ST VLADIMIR ST 1422 ST VLADIMIR ST
1430 ST VLADIMIR ST
1448 ST VLADIMIR ST
1438 ST VLADIMIR ST
AE
1 File No.:

Sheet of
Date:

Scale:

Checked By:

Drawn By: Engineering
GLENDORA Division

CITY OF
03/2022
ST. VLADIMIR STREET WATER AND STREET IMPROVEMENTS PROJECT

LAWFORD ST COSSACKS PL S VALLEY CENTER AVE

ST VLADIMIR ST
1 PROPOSED SIDEWALK EXHIBIT
Item #11. Page 3
Meeting Date: 5/10/2022 / Packet Page #: 338
Item #11. Page 4
Meeting Date: 5/10/2022 / Packet Page #: 339
Item #11. Page 5
Meeting Date: 5/10/2022 / Packet Page #: 340
Item #11. Page 6
Meeting Date: 5/10/2022 / Packet Page #: 341
Item #11. Page 7
Meeting Date: 5/10/2022 / Packet Page #: 342
Item #11. Page 8
Meeting Date: 5/10/2022 / Packet Page #: 343

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: JULY 13, 2021
FROM: PUBLIC WORKS DISTRICT(S): 5
SUBJECT: AWARD THE CONTRACT FOR ST. VLADIMIR AVENUE, COSSACKS PLACE AND LAWFORD STREET, WATER AND STREET IMPROVEMENT, PLAN NO. 1328 TO DOMINGUEZ GENERAL ENGINEERING, INC. (STRATEGIC PLAN ITEM 46 - IMCIF).

RECOMMENDATION
That the City Council:
1) Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;
2) Award a public works contract for St. Vladimir Avenue, Cossacks Place and Lawford Street, Water and Street Improvements, Plan No. 1328 to Dominguez General Engineering, Inc of Pomona, CA in the amount of $1,161,000;
3) Authorize City Manager to execute the Agreement; and 4) Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

EXECUTIVE SUMMARY
The bid opening for St. Vladimir Avenue, Cossacks Place and Lawford Street, Water and Street Improvements, Plan No. 1328, was held on June 10, 2021. Thirteen prime contractors purchased bid packages and five contracting companies submitted bid proposals. One of the bid proposals was found to be incomplete and was therefore rejected. Bids ranged from $1,161,000 to $1,545,951. Dominguez General Engineering, Inc. of Pomona, CA is the lowest responsive bidder in the amount of $1,161,000.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Partial funding for this project was included in the fiscal year 2019-20, which was adopted by City Council at the June 25, 2019 meeting. Fiscal year 2021-22 budget includes additional funding for this project in Water and Street projects, which was adopted by City Council at the June 22, 2021 meeting.

DISCUSSION
The project consists of abandoning existing 6” 3,800 linear feet of water main and installing new 8” water main, upgrading fire hydrants and installing new customer service laterals in the project area. After completion of the water phase of the project, streets will be grinded and overlayed with rubberized asphalt.

These projects will provide a more reliable water system, a new quieter/smooth street to the residents, reduce maintenance costs and elevate the appearance of the area. Due to the nature of this project, staff is respectfully requesting that a 10% ($116,100) contingency be added to the construction contract in the event that unforeseen conditions arise during construction.

Item #11. Page 9
Meeting Date: 5/10/2022 / Packet Page #: 344
Staff Report Page 2 of 3
The project area is St. Vladimir Street between Valley Center Avenue and Cul-de-sac; segment of Cossacks Place between St. Vladimir Street and Cul-de-sac; and segment of Lawford Street between Valley Center Avenue and St. Vladimir Street. Refer vicinity map below.

PROJECT LOCATION

FISCAL IMPACT
Partial funding for this project was included in the fiscal year 2019-20 adopted budget in the Water Capital Projects Fund (Fund 530) in the amount of $269,100.00 and the appropriation has been carried forward into the fiscal year 2020-21 budget. The 2-Year Budget for fiscal years 2022 & 2023 includes $1,175,900 in the Water Capital Projects Fund (Fund 530) and $407,000 in the RMRA Fund (Fund 256). The combination of these funding sources is sufficient to cover construction, inspection and contingencies.

St. Vladimir Street, Cossacks Place and Lawford Street Water Improvement Project, Plan 1328, Project # 20657008:

FY 2019-20, F530 (Water CIP) 269,100
FY 2021-22, F530 (Water CIP) $1,175,900
FY 2021-22, F256 (RMRA Fund) $407,000
Total Funds Available $1,852,000
Design Services for Water and Street Improvement Plans ($48,000) Project Construction Cost - To be Performed ($1,161,000) Requested Contingency – 10% - To be Performed ($116,100) Construction Inspection - To be Performed ($90,000)
Construction Management – To be Performed (30,000)
City provided Meters and Meter boxes – To be Procured ($25,000) Total Project Anticipated Expenditures ($1,470,100)
Remaining Budget $381,900
Item #11. Page 10
Meeting Date: 5/10/2022 / Packet Page #: 345
Staff Report Page 3 of 3

ENVIRONMENTAL DETERMINATION
Attached is the Notice of Categorical Exemption for Council for review and adoption.

Respectfully submitted,
Marvin Carpio
Public Works Department
Concurs with,
Not Applicable
Not Applicable
Director Certified as to Available Funds CEQA
Alison Sweet June Overholt Not Applicable
Legal Review City Manager
William W. Wynder Adam Raymond
ATTACHMENTS:

A. Notice of Exemption 1328
B. Bid Summary 1328
C. Plan Holder List 1328
D. Bid Extensions 1328
E. Bid Proposal 1328
F. Contract Agreement 1328
Item #11. Page 11
Meeting Date: 5/10/2022 / Packet Page #: 346
Contract Change Order
.

ST. VLADIMIR STREET, COSSACKS PLACE AND

LAWFORD STREET WATER AND STREET
IMPROVEMENTS # 1328
Public Works, Engineering
City Council
Item # XX
May 10, 2022 CityOfGlendora.org
Item #11. Page 12
Meeting Date: 5/10/2022 / Packet Page #: 347

PROJECT MAP
2 Item #11. Page 13
Meeting Date: 5/10/2022 / Packet Page #: 348
3 PROJECT SCOPE
• ADA Access ramps
• New sidewalk on south side of St. Vladimir Street from Lawford Street to S Valley Center Avenue
• Reconstruct 12 driveways
• Repair or replace necessary landscape and irrigation work Item #11. Page 14
Meeting Date: 5/10/2022 / Packet Page #: 349
4 EXISTING CONDITION Item #11. Page 15
Meeting Date: 5/10/2022 / Packet Page #: 350
5 PROBABLE CONSTRUCTION COST
• Change Order Request #07 $364,650
• 10% Contingency $ 36,465
• Budget Appropriation $401,115
• Contractor: Dominguez General Engineering, Inc. of
Pomona, CA
• Expected Completion: August 2022
Item #11. Page 16
Meeting Date: 5/10/2022 / Packet Page #: 351
6 RECOMMENDATIONS

1. Ratify authorization for Contract Change Order No. 6 in the amount of $364,650; and

2. Authorize Director Administrative Services for supplement appropriation in the amount of $401,115 from
Fund 321(CIP Reserve)
That the City Council:

Item #11. Page 17
Meeting Date: 5/10/2022 / Packet Page #: 352

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 10, 2022
FROM: PUBLIC WORKS DISTRICT(S): CITYWIDE
SUBJECT: APPROVE AMENDMENT NO. 1 TO A CONTRACT SERVICES AGREEMENT WITH JMDIAZ, INC. FOR STAFF AUGMENTATION FOR PUBLIC WORKS-ENGINEERING

DIVISION

RECOMMENDATION
That the City Council:

1. Approve Amendment No. 1 to a Contract Services Agreement with JMDiaz, Inc. for Staff Augmentation for the Public Works Department - Engineering Division in the amount not to exceed $1,092,295; and

2. Authorize the City Manager, or his designee, to execute Amendment No. 1, including making minor non-substantive changes.

EXECUTIVE SUMMARY
The Public Works Department (PW) has been utilizing consultant services through JMD since April 2019 for different positions in Public Works Department to assist with Capital Improvement Plan (CIP) Projects, Land Development reviews and construction inspection. JMD is also assisting the City with Gold Line Phase B design and construction activities.

Staff is requesting to amend the original agreement retroactively to extend contract duration starting from April 2019 through June 2022. Staff is also requesting to increase the contract amount to $1,092,295 to cover the staff augmentation expenses through June 2022. With retroactive consideration of this amendment, the terms of the contract will be met and outstanding invoices settled, such that the agreement would subsequently terminate June 2022.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
A two-year agreement was executed with JMD in July 2019 to provide staff augmentation services for the Public Works Department – Engineering Division with the option for five (5) additional one-year time extensions subject to the approval of the City Council. The original contract amount was for not to exceed $305,000.

DISCUSSION
The current agreement with JMD was executed in July 2019 to provide professional engineering services to temporarily fill the vacancies existing in the Public Works Department at that time, in order to complete CIP Projects, provide traffic engineering support, and plan checking for Land Development projects.

Approval of the agreement established a contract term of two (2) years with the option for five (5) additional one-year extensions subject to the approval of the City Council. The agreement established a not to exceed amount of $305,000.

Over the last three years that these services have been used, the term and compensation amount have exceeded what was approved. The service continued and was funded by salary savings generated by vacancies in the Public Works Department. Staff is requesting City Council consideration to approve this amendment to in effect retroactively extend the term of the agreement and increase the compensation to Item #12. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 353
Staff Report Page 2 of 2
fully capture the actual expenses associated with this agreement. This agreement would also terminate June 30, 2022, as the salary savings previously used to fund this agreement would no longer be available.

Vacancies have been filled and the Engineering Division is now working at full capacity.

In December 2021, Public Works established an on-call consultant list to get professional services for design and delivery of CIP Projects, Land Development Projects, Construction Management and Inspection Services. For when such services are needed, professional services will be paid through CIP Project funds or through developer deposits.

FISCAL IMPACT
Funding for this agreement was provided from the salary savings generated by vacant positions in Public Works Department over the last three years. Following is the summary showing staff augmentation expenses since fiscal year 2018-19.

Fiscal Year Staff Augmentation
Expenses
2018-19 $ 33,710.50
2019-20 $ 346,955.51
2020-21 $ 515,960.75
2021-22 $195,668.37
Total Amendment Amount $1,092,295
Staff augmentation came primarily out of Water Funds, with some portions coming out of CIP Projects and Consultant services where applicable. It was found equivalent salary savings is sufficient to pay for outstanding staff augmentation services invoices.

Fiscal
Year
Projected
Salary Savings
Staff Augmentation
Expenses*
Remaining
Projected Savings
2021-22 $ 300,351.46 $195,668.37 $104,683.09
*Includes Paid & remaining outstanding invoices.

ENVIRONMENTAL DETERMINATION
This activity is not a “project” as defined by Section 21065 of the Public Resources Code or Section 15060 or Section 15378 of Title 14, Chapter 3 of the California Code of Regulations under Guidelines for Implementation of the California Environmental Quality Act (CEQA).

Prepared By Maliha Ansari, Principal Engineer
Concurs With Not Applicable
Reviewed By Alison Sweet, Public Works Director
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Contract Service Agreement July 2019
B. Staff Report July 9, 2019
C. Amendment No. 1
D. Presentation
Item #12. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 354
Item #12. Page 3
Meeting Date: 5/10/2022 / Packet Page #: 355
Item #12. Page 4
Meeting Date: 5/10/2022 / Packet Page #: 356
Item #12. Page 5
Meeting Date: 5/10/2022 / Packet Page #: 357
Item #12. Page 6
Meeting Date: 5/10/2022 / Packet Page #: 358
Item #12. Page 7
Meeting Date: 5/10/2022 / Packet Page #: 359
Item #12. Page 8
Meeting Date: 5/10/2022 / Packet Page #: 360
Item #12. Page 9
Meeting Date: 5/10/2022 / Packet Page #: 361
Item #12. Page 10
Meeting Date: 5/10/2022 / Packet Page #: 362
Item #12. Page 11
Meeting Date: 5/10/2022 / Packet Page #: 363
Item #12. Page 12
Meeting Date: 5/10/2022 / Packet Page #: 364
Item #12. Page 13
Meeting Date: 5/10/2022 / Packet Page #: 365
Item #12. Page 14
Meeting Date: 5/10/2022 / Packet Page #: 366
Item #12. Page 15
Meeting Date: 5/10/2022 / Packet Page #: 367
Item #12. Page 16
Meeting Date: 5/10/2022 / Packet Page #: 368
Item #12. Page 17
Meeting Date: 5/10/2022 / Packet Page #: 369
Item #12. Page 18
Meeting Date: 5/10/2022 / Packet Page #: 370
Item #12. Page 19
Meeting Date: 5/10/2022 / Packet Page #: 371
Item #12. Page 20
Meeting Date: 5/10/2022 / Packet Page #: 372
Item #12. Page 21
Meeting Date: 5/10/2022 / Packet Page #: 373
Item #12. Page 22
Meeting Date: 5/10/2022 / Packet Page #: 374
Item #12. Page 23
Meeting Date: 5/10/2022 / Packet Page #: 375
Item #12. Page 24
Meeting Date: 5/10/2022 / Packet Page #: 376
Item #12. Page 25
Meeting Date: 5/10/2022 / Packet Page #: 377
Item #12. Page 26
Meeting Date: 5/10/2022 / Packet Page #: 378
Item #12. Page 27
Meeting Date: 5/10/2022 / Packet Page #: 379
Item #12. Page 28
Meeting Date: 5/10/2022 / Packet Page #: 380
Item #12. Page 29
Meeting Date: 5/10/2022 / Packet Page #: 381
Item #12. Page 30
Meeting Date: 5/10/2022 / Packet Page #: 382
Item #12. Page 31
Meeting Date: 5/10/2022 / Packet Page #: 383
Item #12. Page 32
Meeting Date: 5/10/2022 / Packet Page #: 384
Item #12. Page 33
Meeting Date: 5/10/2022 / Packet Page #: 385
Item #12. Page 34
Meeting Date: 5/10/2022 / Packet Page #: 386
Item #12. Page 35
Meeting Date: 5/10/2022 / Packet Page #: 387
Item #12. Page 36
Meeting Date: 5/10/2022 / Packet Page #: 388
Item #12. Page 37
Meeting Date: 5/10/2022 / Packet Page #: 389

AGENDA ITEM
MEETING DATE: Tuesday, July 09, 2019
TITLE: Award of contract for professional services for Staff Augmentation for Engineering Division.

PRESENTED BY: Alison Sweet, Acting Public Works Director RECOMMENDATION: 1) Award a two (2) year Contract Services Agreement with JMDiaz, Inc. for temporary professional services for staff augmentation for Engineering Division, with the option for five (5) additional one-year extensions which each require Council approval; and 2) Authorize the Mayor to execute the agreement.

BACKGROUND:

Currently, the Public Works Department has several vacancies. The former Public Works Director retired effective April 1, 2019 and the current Assistant Public Works Director/City Engineer (City Engineer) is the interim Public Works Director. Additionally, there are three vacancies in the Engineering Division: Assistant PW Director (water/utilities) and three Civil Engineering Assistants. With the vacancies, staff contacted a few consultants from the on-call consultant list; two consultants responded with potential candidates to fill the City Engineer position. Based on the resumes and discussions with the consultants, JMDiaz, Inc. provided a well-qualified registered civil engineer who has worked as a City Engineer for other agencies.

JMDiaz, Inc. is currently assisting the City with Gold Line Phase 2B support.

DISCUSSION:

An agreement was executed with JMDiaz, Inc. on April 22, 2019 in the amount of $24,960 to provide professional services to fill the City Engineer position on a part-time basis. These funds were expended at the end of June 2019, with the contact time ending on June 20, 2020.

JMDiaz, Inc. is providing a licensed civil engineer two days a week. JMDiaz is able to provide additional staff including inspectors, and engineering assistants to complete Capital Improvement Projects (CIP’s). This additional staff augmentation is needed for the upcoming months as we start the recruitment process for multiple Public Works positions. Additional Engineering Assistant staff augmentation provided from JMDiaz, Inc. will be based on the need for various CIP’s.

This request is to approve an agreement to include staff augmentation at the hourly rate as stated in the agreement. For CIP’s that included funding for design services, inspections or construction management, staff augmentation costs will be funded through the CIP budget.








 Item #12. Page 38
Meeting Date: 5/10/2022 / Packet Page #: 390
CEQA (CALIFORNIA ENVIRONMENTAL QUALITY ACT):

This activity is not a “project” as defined by Section 21065 of the Public Resources Code or Sections 15060(2), 15060(c)(3), and 153 of the CEQA Guidelines.

FISCAL IMPACT:

Funding for the staff augmentation will be from salary savings for the three vacant Civil Engineering Assistants, and two vacant Assistant PW Director (Operations and Water) positions.

It is anticipated that the equivalent salary savings for 6-months of vacancies will be approximately $305,000, which is primarily out of the Water Fund, with some budget salary savings across multiple funds. Staff augmentation for Capital Improvement Projects will be funded through the CIP budget, where applicable. As recruitments take place and the vacancies are filled with full time staff, the staffing augmentation will be reduced until no longer needed.

Respectfully submitted,
Alison Sweet
Alison Sweet
Public Works Director
Director Finance CEQA Attorney City Manager
Alison Sweet June Overholt Not Required Not Required Adam Raymond ATTACHMENTS:

Attachment A - Agreement for JMD.doc







 Item #12. Page 39
Meeting Date: 5/10/2022 / Packet Page #: 391
AMENDMENT NO. 1

TO AGREEMENT FOR CONTRACTUAL SERVICES

THIS AMENDMENT TO THE AGREEMENT FOR CONTRACTUAL SERVICES (“Amendment No. 1”) by and between the CITY OF GLENDORA (“City”) and JMDiaz, Inc, a California municipal corporation (“Contractor”) is effective as of the 10th day of May, 2022.

RECITALS
A. City and Contractor entered into that certain Agreement for Contractual Services dated July 9, 2019 (“Agreement”) whereby Contractor agreed to provide Staff Augmentation Services.

B. City and Contractor now desire to amend the Agreement to change the Contract Sum from $305,000 (Three Hundred Five Thousand Dollars) to $1,092,295 (One Million Ninety Two Thousand Two Hundred Ninety Five Dollars).

C. City’s Contract Officer hereby extends the Terms of the Agreement, pursuant to Section 3.2 of the same through June 30, 2022.

TERMS

1. Contract Changes. The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics. a. 2. COMPENSATION – Section 2.1 Contact Sum
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $305,300.00 (Three Hundred Five Thousand Dollars) $1,092,295 (One Million Ninety Two Thousand Two Hundred Ninety Five Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.10.

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, the provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No. 1 to the Agreement.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Contractor each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.

DocuSign Envelope ID: 9CD7A6D0-8B92-43F9-8976-4C0BB7EF3613 Item #12. Page 40
Meeting Date: 5/10/2022 / Packet Page #: 392
Contractor represents and warrants to City that, as of the date of this Amendment No. 1, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Contractor that, as of the date of this Amendment No. 1, Contractor is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.

5. Authority. The persons executing this Amendment No. 1 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment , and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 9CD7A6D0-8B92-43F9-8976-4C0BB7EF3613 Item #12. Page 41
Meeting Date: 5/10/2022 / Packet Page #: 393
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Marie Ricci
Administrative Services Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

JMDiaz, Inc.

Name: Juan Diaz
Title: Chief Executive Officer and Chief Financial Officer [email protected]
Address: 18645 East Gale Avenue, Suite 212
City of Industry, CA 91748-1363
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY
DocuSign Envelope ID: 9CD7A6D0-8B92-43F9-8976-4C0BB7EF3613 May 4, 2022 | 4:33 PM PDT
Item #12. Page 42
Meeting Date: 5/10/2022 / Packet Page #: 394
Approve Amendment No. 1 to a Contract
Services Agreement with JMDiaz, Inc. for Staff
Augmentation for Public Works - Engineering
Division
Public Works, Engineering
City Council
Item # XX
May 10, 2022 CityOfGlendora.org
Item #12. Page 43
Meeting Date: 5/10/2022 / Packet Page #: 395
2 BACKGROUND
• City has been utilizing JMD services for staff augmentation since April 2019
• JMD provided in-house staff to fill in different positions:
• City Engineer
• Design Engineer
• Project and Construction Manager
• Inspection Services
Item #12. Page 44
Meeting Date: 5/10/2022 / Packet Page #: 396
3 PAST ACTIONS
• City entered an Agreement with JMD for Staff
Augmentation in July 2019
• Original Contract Duration was 2 year
• Original Contract amount was $305,000
• Amendment is needed to ratify the contract duration and amount
Item #12. Page 45
Meeting Date: 5/10/2022 / Packet Page #: 397
4 SERVICES PROVIDED
• Loraine Avenue Water and Street Improvement – Design and Construction Inspection
• Design, Inspect and Construction Management of different street projects
• NPDES and MS4 permit – represent City at various levels • Development Projects – Cube Smart Storage, Arrow Highway Development, Hill side properties, Subdivisions
Item #12. Page 46
Meeting Date: 5/10/2022 / Packet Page #: 398
5 FISCAL IMPACT
Fiscal Year Staff Augmentation Expenses
2018-19 $ 33,710.50
2019-20 $ 346,955.51
2020-21 $ 515,960.75
2021-22 $195,668.37
Total Amendment Amount $1,092,295
• Funding for staff augmentation services was provided through salary services of vacant positions in Public Works, CIP Projects, Consultant Services and Development Deposits.

Item #12. Page 47
Meeting Date: 5/10/2022 / Packet Page #: 399
6 RECOMMENDATIONS

1. Approve Amendment No. 1 to a Contract Services Agreement with JMDiaz, Inc. for Staff Augmentation for the Public Works Department - Engineering Division in the amount not to exceed $1,092,295; and

2. Authorize the City Manager, or his designee, to execute Amendment No. 1, including making minor non-substantive changes.

That the City Council:

Item #12. Page 48
Meeting Date: 5/10/2022 / Packet Page #: 400
7 Thank you !
Item #12. Page 49
Meeting Date: 5/10/2022 / Packet Page #: 401

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 10, 2022
FROM: CITY CLERK DISTRICT(S): CITYWIDE
SUBJECT: DISCUSS THE CANCELLATION OF REGULAR JOINT MEETINGS FOR THE 2022

SUMMER SEASON

RECOMMENDATION
That the City/Agency/Authority Council:

1. Provide directions to staff.

EXECUTIVE SUMMARY
Conduct the annual discussion of the 2022 summer season and provide direction to staff on cancelling July and/or August City Council meetings for a month.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Section 2.04.010 of the Glendora Municipal Code designates the second and fourth Tuesday of each month as the regularly-scheduled meeting days of the Glendora City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority.

In April 2019 the City Council began conducting an annual discussion of the upcoming summer season to provide direction to staff on going dark and cancelling July and/or August City Council meetings for a month.

DISCUSSION
Conduct the 2022 annual discussion of the upcoming summer season and provide direction to staff if the City Council wishes to go dark for a month during the Summer 2022 season.

During the summer holidays, it is expected that vacations by the public, staff and elected officials will occur during this time period. Currently we are not anticipating any significant business items needing attention for those meeting dates. At the time of this report, agenda items currently anticipated to take place at July and/or August meetings are Warrants and Demands, Monthly Investment Report, and Minutes.

After viewing the schedules, staff recommends the following options if the City Council wishes to go dark for a month during the Summer 2022 season. (Items are not listed a priority order) Option 1: Go dark the month of July (July 12, 2022 and July 26, 2022).

Option 2: Go dark last meeting in July (July 26, 2022) and first meeting in August (August 9, 2022).

Option 2: Go dark the month of August (August 9, 2022 and August 23, 2022) If a business item(s) should arise requiring immediate action, the City Council has the ability to call a special meeting to address the item(s).

Item #13. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 402
Staff Report Page 2 of 2

FISCAL IMPACT
There is no fiscal impact associated with the recommendations in this report.

ENVIRONMENTAL DETERMINATION
There is no CEQA impact associated with the recommendations in this report.

Prepared By Kathleen Sessman, City Clerk/Communications Director Concurs With Not Applicable
Reviewed By Kathleen Sessman, City Clerk/Communications Director Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

None.

Item #13. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 403

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 10, 2022
FROM: POLICE DISTRICT(S): CITYWIDE
SUBJECT: URGENCY ORDINANCE ADOPTING A MILITARY EQUIPMENT USE POLICY PURSUANT TO ASSEMBLY BILL 481

RECOMMENDATION
That the City Council:

1. Adopt a City Council Urgency Ordinance entitled, “AN URGENCY ORDINANCE OF

THE CITY COUNCIL OF THE CITY OF GLENDORA ADOPTING A MILITARY

EQUIPMENT USE POLICY CONSISTENT WITH THE REQUIREMENTS OF ASSEMBLY BILL NO. 481.”

EXECUTIVE SUMMARY
On September 30, 2021, Governor Newsom signed Assembly Bill 481 (“AB 481”) which requires law enforcement agencies to adopt a military equipment use policy (“Policy”), by ordinance. Urgency Ordinance (Attachment “A”) and the proposed Equipment Use Policy (Exhibit “A” of Urgency Ordinance) have been prepared to meet the requirements of AB 481.

It is recommended that the City Council adopt Urgency Ordinance adopting a Military Equipment Use Policy pursuant to Assembly Bill 481.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
AB 481, (Attachment “B”), is intended to increase transparency, accountability, and oversight surrounding the acquisition and use of military equipment by state and local law enforcement. In addition to requiring each law enforcement agency’s governing body to adopt a written miliary use policy by ordinance, AB 481 requires the following:
 Publish the draft military equipment use policy to the Police Department’s website 30 days ahead of a public hearing to approve the policy.
 Obtain approval by the applicable governing body (City Council), by adoption of a military equipment use policy prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined.
 Publish an annual report by the law enforcement agency to include each type of military equipment approved by the governing body.
 Annual review of the military equipment use ordinance by the governing body, and option to either disapprove a renewal of a type of military equipment or amend the military equipment use policy if it determines that the military equipment does not comply with standards for approval.
 Hold at least one well-publicized and conveniently located community engagement meeting within 30 days of submitting and publicly releasing the annual military equipment report.

Item #14. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 404
Staff Report Page 2 of 3
In compliance with the requirements of AB 481, the proposed Policy was published on the Department’s website April 7 2022, which meets the required 30-day publishing period.

DISCUSSION
The purpose of the Policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment pursuant to AB 481. AB 481 has created Government Code 7070, which defines what is categorized as military equipment and what steps the Department needs to take to have possession of that equipment. The Police Department’s proposed Policy has been drafted to meet the requirements of AB 481 as follows:
 The military equipment identified in the Policy is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.  The proposed Policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.  If the Police Department purchases military equipment pursuant to the Policy, the equipment is reasonably cost effective compared to any available alternative that can achieve the same objective of officer and civilian safety.
 Military Equipment obtained prior to the introduction of the law met the policy that was in effect at the time. If prior uses do not comply with the accompanying Military Equipment Use Policy, corrective action will be taken to remedy nonconforming use and ensure future compliance.

Once adopted, the Policy will be made publicly available on the Police Department’s website for as long as the covered military equipment is available for use.

In addition, this Ordinance will be reviewed by the City Council at least annually and based on an annual military equipment report that will be submitted to the City Council in accordance with AB 481, the City Council will determine whether each type of military equipment identified in the report has complied with the standards for continued approval.

Currently, the Police Department’s military equipment inventory includes: a robot, rifles, less lethal munitions, chemical agents and delivery devices, distraction devices, breaching tools, and a mobile command post. The military equipment listed has been in use for several years and used only by specialized teams and trained personnel. In addition, these items (apart from the rifles) are considered less-lethal equipment and are to be used for specific circumstances. The Policy includes a detailed description of all the items and their usefulness to carrying out police objectives.

FISCAL IMPACT
The introduction of Ordinance has no direct fiscal impact to the General Fund. Maintenance of the equipment inventory and the annual reporting required by AB 481 can be handled within normal staffing time.

ENVIRONMENTAL DETERMINATION
Not applicable.

Prepared By Matt Egan, Chief of Police
Concurs With Not Applicable
Reviewed By Matt Egan, Chief of Police
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
Item #14. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 405
Staff Report Page 3 of 3
ATTACHMENTS:

A. Urgency Ordinance
B. Assembly Bill 481
C. Military Equipment Use Policy
Item #14. Page 3
Meeting Date: 5/10/2022 / Packet Page #: 406
Assembly Bill No. 481
CHAPTER 406
An act to add Chapter 12.8 (commencing with Section 7070) to Division 7 of Title 1 of the Government Code, relating to military equipment. [Approved by Governor September 30, 2021. Filed with
Secretary of State September 30, 2021.]
legislative counsel’s digest
AB 481, Chiu. Law enforcement and state agencies: military equipment:
funding, acquisition, and use.

Existing law designates the Department of General Services as the agency for the State of California responsible for distribution of federal surplus personal property, excepting food commodities, and requires the department to, among other things, do all things necessary to the execution of its powers and duties as the state agency for the distribution of federal personal surplus property, excepting food commodities, in accordance with specified federal law. Existing law, the Federal Surplus Property Acquisition Law of 1945, authorizes a local agency, as defined, to acquire surplus federal property without regard to any law which requires posting of notices or advertising for bids, inviting or receiving bids, or delivery of purchases before payment, or which prevents the local agency from bidding on federal surplus property.

Existing federal law authorizes the Department of Defense to transfer surplus personal property, including arms and ammunition, to federal or state agencies for use in law enforcement activities, subject to specified conditions, at no cost to the acquiring agency.

This bill would require a law enforcement agency, defined to include specified entities, to obtain approval of the applicable governing body, by adoption of a military equipment use policy, as specified, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined. The bill would also require similar approval for the continued use of military equipment acquired prior to January 1, 2022. The bill would allow the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it determines that the military equipment meets specified standards. The bill would require the governing body to annually review the ordinance and to either disapprove a renewal of the authorization for a type, as defined, of military equipment or amend the military equipment use policy if it determines, based on an annual military equipment report prepared by the law enforcement agency, as provided, that the military equipment does not comply with the above-described standards for approval. The bill would specify these provisions do not preclude a county or local municipality from implementing

92 Item #14. Page 4
Meeting Date: 5/10/2022 / Packet Page #: 407
additional requirements and standards related to the purchase, use, and reporting of military equipment by local law enforcement agencies.

This bill would also require a state agency, as defined, to create a military equipment use policy before engaging in certain activities, publish the policy on the agency’s internet website, and provide a copy of the policy to the Governor or the Governor’s designee, as specified. The bill would also require a state agency that seeks to continue use of military equipment acquired prior to January 1, 2022, to create a military equipment use policy.

This bill would also include findings that the changes proposed by this bill address a matter of statewide concern rather than a municipal affair and, therefore, apply to all cities, including charter cities.

By adding to the duties of local officials with respect to the funding, acquisition, and use of military equipment, this bill would impose a state-mandated local program.

The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts laws relating to public records or open meetings and contains findings demonstrating that the enactment furthers the constitutional requirements relating to this purpose.

This bill would make legislative findings to that effect.

The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.

This bill would provide that no reimbursement is required by this act for a specified reason.

The people of the State of California do enact as follows:

SECTION 1. The Legislature finds and declares all of the following:
(a)  The acquisition of military equipment and its deployment in our communities adversely impacts the public’s safety and welfare, including increased risk of civilian deaths, significant risks to civil rights, civil liberties, and physical and psychological well-being, and incurment of significant financial costs. Military equipment is more frequently deployed in low-income Black and Brown communities, meaning the risks and impacts of police militarization are experienced most acutely in marginalized communities.
(b)  The public has a right to know about any funding, acquisition, or use of military equipment by state or local government officials, as well as a right to participate in any government agency’s decision to fund, acquire, or use such equipment.
(c)  Decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public’s welfare, safety, civil rights, and civil liberties, and should be based on meaningful public input.
92 Ch. 406 — 2 —
Item #14. Page 5
Meeting Date: 5/10/2022 / Packet Page #: 408
(d)  Legally enforceable safeguards, including transparency, oversight, and accountability measures, must be in place to protect the public’s welfare, safety, civil rights, and civil liberties before military equipment is funded, acquired, or used.
(e)  The lack of a public forum to discuss the acquisition of military equipment jeopardizes the relationship police have with the community, which can be undermined when law enforcement is seen as an occupying force rather than a public safety service.

SEC. 2. Chapter 12.8 (commencing with Section 7070) is added to Division 7 of Title 1 of the Government Code, to read:

Chapter 12.8. Funding, Acquisition, and Use of Military Equipment
7070. For purposes of this chapter, the following definitions shall apply:
(a)  “Governing body” means the elected body that oversees a law enforcement agency or, if there is no elected body that directly oversees the law enforcement agency, the appointed body that oversees a law enforcement agency. In the case of a law enforcement agency of a county, including a sheriff’s department or a district attorney’s office, “governing body” means the board of supervisors of the county.
(b)  “Law enforcement agency” means any of the following:
(1)  A police department, including the police department of a transit agency, school district, or any campus of the University of California, the California State University, or California Community Colleges. (2)  A sheriff’s department.
(3)  A district attorney’s office.
(4)  A county probation department.
(c)  “Military equipment” means the following:
(1)  Unmanned, remotely piloted, powered aerial or ground vehicles. (2)  Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this subdivision.
(3)  High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision.
(4)  Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion. (5)  Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. (6)  Weaponized aircraft, vessels, or vehicles of any kind. (7)  Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, 92 — 3 — Ch. 406
Item #14. Page 6
Meeting Date: 5/10/2022 / Packet Page #: 409
or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.
(8)  Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.
(9)  Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision. (10)  Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency. (11)  Any firearm or firearm accessory that is designed to launch explosive projectiles.
(12)  “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service-issued handheld pepper spray.
(13)  Taser Shockwave, microwave weapons, water cannons, and the Long Range Acoustic Device (LRAD).
(14)  The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons.
(15)  Any other equipment as determined by a governing body or a state agency to require additional oversight.
(16)  Notwithstanding paragraphs (1) through (15), “military equipment” does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.
(d)  “Military equipment use policy” means a publicly released, written document governing the use of military equipment by a law enforcement agency or a state agency that addresses, at a minimum, all of the following:
(1)  A description of each type of military equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment.
(2)  The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of military equipment. (3)  The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.
(4)  The legal and procedural rules that govern each authorized use. (5)  The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of military equipment to ensure the full protection of the public’s welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy.
(6)  The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight 92 Ch. 406 — 4 —
Item #14. Page 7
Meeting Date: 5/10/2022 / Packet Page #: 410
authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.
(7)  For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.
(e)  “State agency” means the law enforcement division of every state office, officer, department, division, bureau, board, and commission or other state body or agency, except those agencies provided for in Article IV (except Section 20 thereof) or Article VI of the California Constitution. (f)  “Type” means each item that shares the same manufacturer model number.
7071. (a)  (1)  A law enforcement agency shall obtain approval of the governing body, by an ordinance adopting a military equipment use policy at a regular meeting of the governing body held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M.

Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable, prior to engaging in any of the following:
(A)  Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
(B)  Seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. (C)  Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(D)  Collaborating with another law enforcement agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body.
(E)  Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter.
(F)  Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment. (G)  Acquiring military equipment through any means not provided by this paragraph.
(2)  No later than May 1, 2022, a law enforcement agency seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, shall commence a governing body approval process in accordance with this section. If the governing body does not approve the continuing use of military equipment, including by adoption pursuant to this subdivision of a military equipment use policy submitted pursuant to subdivision (b), within 180 days of submission of the proposed military equipment use policy to the governing body, the law enforcement agency shall cease its use of 92 — 5 — Ch. 406
Item #14. Page 8
Meeting Date: 5/10/2022 / Packet Page #: 411
the military equipment until it receives the approval of the governing body in accordance with this section.
(b)  In seeking the approval of the governing body pursuant to subdivision (a), a law enforcement agency shall submit a proposed military equipment use policy to the governing body and make those documents available on the law enforcement agency’s internet website at least 30 days prior to any public hearing concerning the military equipment at issue. (c)  The governing body shall consider a proposed military equipment use policy as an agenda item for an open session of a regular meeting and provide for public comment in accordance with the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable.
(d)  (1)  The governing body shall only approve a military equipment use policy pursuant to this chapter if it determines all of the following:
(A)  The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. (B)  The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties. (C)  If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
(D)  Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance. (2)  In order to facilitate public participation, any proposed or final military equipment use policy shall be made publicly available on the internet website of the relevant law enforcement agency for as long as the military equipment is available for use.
(e)  (1)  The governing body shall review any ordinance that it has adopted pursuant to this section approving the funding, acquisition, or use of military equipment at least annually and, subject to paragraph (2), vote on whether to renew the ordinance at a regular meeting held pursuant to the Bagley-Keene Open Meeting Act (Article 9 (commencing with Section 11120) of Chapter 1 of Part 1 of Division 3 of Title 2) or the Ralph M.

Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5), as applicable.
(2)  The governing body shall determine, based on the annual military equipment report submitted pursuant to Section 7072, whether each type of military equipment identified in that report has complied with the standards for approval set forth in subdivision (d). If the governing body determines that a type of military equipment identified in that annual military equipment report has not complied with the standards for approval set forth in subdivision (d), the governing body shall either disapprove a renewal of the authorization for that type of military equipment or require modifications 92 Ch. 406 — 6 —
Item #14. Page 9
Meeting Date: 5/10/2022 / Packet Page #: 412
to the military equipment use policy in a manner that will resolve the lack of compliance.
(f)  Notwithstanding subdivisions (a) to (e), inclusive, if a city contracts with another entity for law enforcement services, the city shall have the authority to adopt a military equipment use policy based on local community needs.
7072. (a)  A law enforcement agency that receives approval for a military equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. The law enforcement agency shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
(1)  A summary of how the military equipment was used and the purpose of its use.
(2)  A summary of any complaints or concerns received concerning the military equipment.
(3)  The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (4)  The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
(5)  The quantity possessed for each type of military equipment. (6)  If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
(b)  Within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the law enforcement agency shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment. 7073. (a)  A state agency shall create a military equipment use policy prior to engaging in any of the following:
(1)  Requesting military equipment made available pursuant to Section 2576a of Title 10 of the United States Code.
(2)  Seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. (3)  Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
92 — 7 — Ch. 406
Item #14. Page 10
Meeting Date: 5/10/2022 / Packet Page #: 413
(4)  Collaborating with a law enforcement agency or another state agency in the deployment or other use of military equipment within the territorial jurisdiction of the governing body.
(5)  Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter.
(6)  Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, or to apply to receive, acquire, use, or collaborate in the use of, military equipment. (7)  Acquiring military equipment through any means not provided by this subdivision.
(b)  No later than May 1, 2022, a state agency seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, shall create a military equipment use policy.
(c)  A state agency that is required to create a military equipment use policy pursuant to this section shall do both of the following within 180 days of completing the policy:
(1)  Publish the military equipment use policy on the agency’s internet website.
(2)  Provide a copy of the military equipment use policy to the Governor or the Governor’s designee.
7074. The Legislature finds and declares that ensuring adequate oversight of the acquisition and use of military equipment is a matter of statewide concern rather than a municipal affair as that term is used in Section 5 of Article XI of the California Constitution. Therefore, this chapter applies to all cities, including charter cities and shall supersede any inconsistent provisions in the charter of any city, county, or city and county. 7075. Nothing in this chapter shall preclude a county or local municipality from implementing additional requirements and standards related to the purchase, use, and reporting of military equipment by local law enforcement agencies.

SEC. 3. The Legislature finds and declares that Section 1 of this act, which adds Chapter 12.8 (commencing with Section 7070) to Division 7 of Title 1 of the Government Code, furthers, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following findings:

Requiring local agencies to hold public meetings prior to the acquisition of military equipment further exposes that activity to public scrutiny and enhances public access to information concerning the conduct of the people’s business.

SEC. 4. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incurred by a local agency or school district under this act would 92 Ch. 406 — 8 —
Item #14. Page 11
Meeting Date: 5/10/2022 / Packet Page #: 414
result from a legislative mandate that is within the scope of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution.

O
92 — 9 — Ch. 406
Item #14. Page 12
Meeting Date: 5/10/2022 / Packet Page #: 415
URGENCY ORDINANCE NO. _______

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

GLENDORA ADOPTING A MILITARY EQUIPMENT USE POLICY
CONSISTENT WITH THE REQUIREMENTS OF ASSEMBLY BILL NO.
481

THE CITY COUNCIL
City of Glendora, California
WHEREAS, On September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill No. 481 (“AB 481”), relating to the use of military equipment by law enforcement agencies and which requires law enforcement agencies to adopt a military equipment use policy (“Policy”) prior to taking certain actions relating to the funding, acquisition, or use of military equipment as defined by the law; and
WHEREAS, AB 481, codified at Government Code §§ 7070 through 7075, requires law enforcement agencies to obtain approval of the applicable governing body, by an ordinance adopting a “military equipment” use policy, at a regular meeting held pursuant to open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment. The term “military equipment” is defined in Government Code § 7070; and WHEREAS, AB 481 requires adoption of the Policy by City Council before the law enforcement agency can take action to request military equipment as defined by the statute; seek funds (such as grants or in-kind donations) for acquiring military equipment; actually acquire military equipment, either permanently or temporarily by owning, borrowing, or leasing; collaborate with other law enforcement agencies to deploy or use military equipment in the agency’s territorial jurisdiction; use new or existing military equipment in a manner not previously subject to AB 481 scope; solicit or respond to a proposal for, or enter into an agreement with, any person or entity to seek funds for, apply for, acquire, use, or collaborate in using military equipment; or to acquire military equipment through any other means not specifically detailed in the statute; and
WHEREAS, AB 481 allows the governing body of a city to approve the funding, acquisition, or use of defined military equipment within its jurisdiction only if it makes specified determinations; and
WHEREAS, the proposed Policy is found within Glendora Police Department (”GPD”) Policy No. 706 (Exhibit “A”); and
WHEREAS, the proposed Policy No. 706 was published on the GPD internet website on April 6, 2022. The same was presented to City Council on May 10, 2022, and WHEREAS, this ordinance and GPD Policy No. 706 (Exhibit “A” attached hereto) and the “Glendora Police Department Military Equipment Inventory List” (Exhibit “B” attached hereto) meets the requirements of Government Code §§ 7070(d) and 7071(a)(1); and WHEREAS, once adopted, the Policy will be made publicly available on the Police Department’s website for as long as the covered military equipment is available for use; and Item #14. Page 13
Meeting Date: 5/10/2022 / Packet Page #: 416
Urgency Ordinance _______ Page 2 of 4
WHEREAS, in accordance with AB 481, the Policy is being agendized as an open session item at a regular meeting of the City Council, and public comment on the item will be allowed in accordance with the Brown Act; and
WHEREAS, this Ordinance shall be reviewed by the City Council at least annually, and based on an annual military equipment report that will be submitted to the City Council pursuant to AB 481, the City Council shall determine whether each type of military equipment identified in the report has complied with the standards for continued approval.

NOW, THEREFORE, the CITY COUNCIL of the CITY OF GLENDORA does ordain as follows:

SECTION 1. DETERMINATIONS. The foregoing recitals are true and correct and incorporated herein by this reference. Based on the foregoing recitals, in addition to information provided to the City Council at the public meeting to consider the same, the City Council determines as follows:

1. The military equipment identified in GPD Policy No. 706, and the attached “Glendora Police Department Military Equipment Inventory List” (collectively, the “Policy”), are necessary, because there are no reasonable alternatives that can achieve the same objectives of officer and civilian safety.

2. The Policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.

3. The military equipment identified in the Policy are reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

4. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

5. Therefore, the City Council hereby approves and adopts the attached Glendora Police Military Equipment Use Policy No. 706 (Exhibit “A”), and attached “Military Equipment Inventory List” (Exhibit “B”).

SECTION 2. URGENCY FINDINGS. The City Council finds and declares this ordinance to be an urgency measure, to take effect immediately upon its adoption, pursuant to Government Code § 36937(b). The facts constituting the emergency are as follows:

On September 30, 2021, Governor Gavin Newsom signed into law AB 481, relating to the use of “military equipment” by law enforcement agencies.

AB 481 requires a law enforcement agency to obtain approval from the applicable governing body, via adoption of a “military equipment” use policy by ordinance, prior to the agency funding, acquiring, or using military equipment.

Item #14. Page 14
Meeting Date: 5/10/2022 / Packet Page #: 417
Urgency Ordinance _______ Page 3 of 4
The GPD has been diligently preparing the “military equipment” use policy and attached “Military Equipment Inventory List” since AB 481 was signed into law.

Nevertheless, given the extensive requirements and notice provisions in the law, which includes mandatory publication of the proposed policy 30-days prior to public hearing, the policy and ordinance could not be made ready for hearing in time to accommodate the 30-day delay in effectiveness of the ordinance.

Because this ordinance did not become effective prior to January 1, 2022, the City may be prohibited from using “military equipment”, as the term is defined in Government Code § 7070, until the ordinance becomes effective.

Such a delay would curtail the GPD’s ability to use less-lethal tools, and hinder the effectiveness of GPD in preventing and addressing crime in the City, which in turn, would put the health, safety, and welfare of citizens at increased risk.

SECTION 3. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held invalid by a court of competent jurisdiction, such a decision shall not affect the validity of the remaining portions of this Ordinance. The City Council declares that it would have passed this Ordinance and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses, or phrases, be declared invalid.

SECTION 4. CEQA The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

SECTION 5. EFFECTIVE DATE This ordinance is hereby declared to be an urgency measure and shall become effective immediately upon adoption by at least a fourfifths (4/5) vote of the City Council pursuant to Government Code § 36937(b).

SECTION 6. CERTIFICATION The City Clerk shall certify as to the passage and adoption of this ordinance, and the City Clerk shall cause the same to be posted and codified in the manner required by law.

PASSED, APPROVED and ADOPTED this ____ day of May, 2022.

City Council of Glendora, California
BY:

KAREN K. DAVIS
Mayor
Item #14. Page 15
Meeting Date: 5/10/2022 / Packet Page #: 418
Urgency Ordinance _______ Page 4 of 4
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, California, DO HEREBY CERTIFY that the foregoing Urgency Ordinance was duly approved and adopted at a Regular Meeting of the City Council on the _____ day of ______, 2022, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #14. Page 16
Meeting Date: 5/10/2022 / Packet Page #: 419
Policy
706
Glendora Police Department
Glendora PD Policy Manual
Copyright Lexipol, LLC 2022/04/12, All Rights Reserved.

Published with permission by Glendora Police Department ***DRAFT*** Military Equipment - 1 Military Equipment
706.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
706.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – City of Glendora City Council.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.

Item #14. Page 17
Meeting Date: 5/10/2022 / Packet Page #: 420
Glendora Police Department
Glendora PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/04/12, All Rights Reserved.

Published with permission by Glendora Police Department ***DRAFT*** Military Equipment - 2 • Notwithstanding the previous 15 bullet-points, "military equipment" does not include general equipment not designated as prohibited or controlled by the Federal Defense Logistics Agency (DLA).
706.2 POLICY
It is the policy of the Glendora Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 706.3 MILITARY EQUIPMENT COORDINATOR
The Captain or authorized designee will act as the Military Equipment Coordinator. The responsibilities of the Military Equipment Coordinator include but are not limited to:
(a) Acting as liaison to the City Council for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the City Council..
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Glendora Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department's funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and City Council and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner (See Section 706.6 below). 706.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department:
706.4.1 RECON SCOUT
Unmanned machine operating on the ground utilized to enhance the safety of the community and officers.

A. Description, quantity, capabilities, and purchase cost:

Item #14. Page 18
Meeting Date: 5/10/2022 / Packet Page #: 421
Glendora Police Department
Glendora PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/04/12, All Rights Reserved.

Published with permission by Glendora Police Department ***DRAFT*** Military Equipment - 3

1. Description: Unmanned machine is operated on the ground and is designed to provide audio and visual information while searching an area, typically inside a building, before entry is made by officers

2. Quantity:One (1)

3. Capabilities:This machine operates on two wheels and is controlled remotely by an operator who receives a live audio/video feed from the robot.

4. Cost: The Recon Scout was purchased in 2014 for $14,100 B. Purpose:The Recon Scout is used to provide tactical operators information about the structure, layout, and potential hazards of an area that has yet to be searched for subjects or suspects.

C. Authorized Use:The Recon Scout may be used by operators during a tactical situation if it is determined that the use of this equipment might increase the safety to law enforcement personnel, any subjects or suspects encountered, or the community.

D. Expected Lifespan:Approximately 10-15 years, depending on the availability of replacement parts and/or maintenance.

E. Fiscal Impact:Annual maintenance and battery replacement cost is approximately $200.

F. Training:All Recon Scout operators will undergo training, provided by the S.W.A.T. team, and must demonstrate proficiency prior to using this equipment.

G. Legal and Procedural Rules:The Recon Scout will only be deployed for official law enforcement purposes.Any deployment will comply with applicable State and Federal laws.
706.4.2 40 MM SINGLE LAUNCHER
40 MM launchers are utilized by Department personnel as a less lethal tool to launch impact rounds.

A. Description, quantity, capabilities, and purchase cost:

1. Description:40 MM launchers are used by department members as a less lethal tool to launch direct impact munitions as well as chemical munitions.The 40 MM single launcher weighs approximately 3.5 lbs., with a 14" barrel.

2. Quantity:One (1)

3. Capabilities:The Defense Technology 40 MM single launcher is designed to launch direct fired less lethal impact munitions.

4. Cost:The Defense Technology single launcher was purchased circa 2003 at a cost of approximately $1500.

B. Purpose:The Defense Technology 40 MM single launcher is used to launch less lethal impact munitions as a use of force option.It is also designed to launch chemical munitions as a use of force option.

Item #14. Page 19
Meeting Date: 5/10/2022 / Packet Page #: 422
Glendora Police Department
Glendora PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/04/12, All Rights Reserved.

Published with permission by Glendora Police Department ***DRAFT*** Military Equipment - 4 C. Authorized Use:Only officers who have completed an approved training are permitted to deploy this equipment.

D. Expected Life Span:25 years.

E. Fiscal Impact:Annual maintenance is estimated to be less than $50.

F. Training:All officers who deploy the 40 MM single launcher shall complete a twohour course of training, to include a written test and practical application provided by members of the S.W.A.T. team.Recertification takes place annually.

G. Legal and Procedural Rules:The 40 MM single launcher will be used for official law enforcement purposes and shall only be used in compliance with Glendora Police Department policy 300 and applicable laws.
706.4.3 3 40 MM MULTI LAUNCHER
40 MM launchers are utilized by Department personnel as a less lethal tool to launch impact rounds.

A. Description, quantity, capabilities, and purchase cost:

1. Description: 40 MM launchers are used by department members as a less lethal tool to launch direct impact munitions as well as chemical munitions. The 40 MM multi launcher launcher's model number is PGL65-40.

2. Quantity:One (1)

3. Capabilities: The 40 MM multi launcher is a pump-action magazine drum launcher with a six-shot capacity with a rifled barrel.

4. Cost: The Penn Arms 40 MM multi launcher was purchased circa 2008 at a cost of approximately $3500.

B. Purpose:The Penn Arms 40 MM multi launcher is used to launch less lethal impact munitions as a use of force option.It is also designed to launch chemical munitions as a use of force option.

C. Authorized Use:Only officers who have completed an approved training are permitted to deploy this equipment.

D. Expected Life Span:25 years.

E. Fiscal Impact:Annual maintenance is estimated to be less than $50.

F. Training:All officers who deploy the 40 MM multi launcher shall complete a twohour course of training, to include a written test and practical application provided by members of the S.W.A.T. team.Recertification takes place annually.

G. Legal and Procedural Rules:The 40 MM multi launcher will be used for official law enforcement purposes and shall only be used in compliance with Glendora Police Department Policy 300 and applicable laws.
706.4.4 4 40 MM MUNITIONS
A. Descriptions, quantities, capabilities, purchase costs, and purposes:

Item #14. Page 20
Meeting Date: 5/10/2022 / Packet Page #: 423
Glendora Police Department
Glendora PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/04/12, All Rights Reserved.

Published with permission by Glendora Police Department ***DRAFT*** Military Equipment - 5

1. Description: Defense Technology 40 MM eXact iMpact Sponge Round.

2. Quantity:22

3. Capabilities: The 40 MM eXact iMpact round is intended to be a direct fired munition fired with a minimum safe range of five feet and a maximum effective range of 131 feet, with a velocity of 345 feet per second.

4. Cost:$28.65 each

5. Purpose: The Defense Technology eXact iMpact round is intended to be used as an extended range impact weapon.

6. Description:40 MM CS (Chlorobenzylidenemalononitrile) Ferret round

7. Quantity:10

8. Capabilities: The 40 MM ferret round is intended to allow for the deployment of powder CS within an effective range of 54 yards. This is a non-burning round, suitable for indoor use. It is designed to penetrate barriers such as windows, hollow core doors, wallboards, and thin plywood. Upon impacting the barrier, the nose cone ruptures and delivers 2.3 grams of CS.

9. Cost: $27.85 each

10. Purpose: The 40 MM CS Ferret is intended to dislodge barricaded individuals. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

11. Description: 40 Mm Spede-Heat Short Range CS
(Cholorbenzylidenemalononitrile)

12. Quantity: 5

13. Capabilities: The 40 MM short range, Spede-Heat is intended to allow for the deployment of CS in an outdoor environment by the use of a 40 MM single or 40 MM multi-launcher. It delivers 25.2 grams of CS and has fire producing capability.

14. Cost: $22.10 each

15. Purpose: The 40 MM Spede-Heat Short Range CS round is primarily used as a crowd control management tool by law enforcement and corrections and allows for the rapid deployment of chemical agents using a 40 MM launcher.

B. Authorized Use: Only officers who have completed an approved training are permitted to deploy these munitions
C. Expected Life Span:Until used, though not longer than five years from the date of manufacturer
D. Fiscal Impact:None
E. Training:All officers who use 40 MM munitions shall complete a two-hour course of training, to include a written test and practical application provided by members of the S.W.A.T. team.Recertification will take place annually.

Item #14. Page 21
Meeting Date: 5/10/2022 / Packet Page #: 424
Glendora Police Department
Glendora PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/04/12, All Rights Reserved.

Published with permission by Glendora Police Department ***DRAFT*** Military Equipment - 6 F. Legal and Procedural Rules:40 MM munitions will be used for official law enforcement purposes and shall only be used in compliance with Glendora Police Policy 300 and applicable laws.
706.4.5 CHEMICAL AGENT CANNISTERS
A. Descriptions, quantities, capabilities, purchase costs, and purposes:

1. Description: Defense Technology Spede-Heat Pyrotechnic Cannister CS (Chlorobenzylidenemalononitrile)

2. Quantity:10

3. Capabilities:The Spede-Heat cannister is a continuous discharge pyrotechnic chemical agent grenade that contains 81.2 grams of CS and has a discharge time between 20-40 seconds.

4. Cost:$33.00 each

5. Purpose:The Spede-Heat cannister is designed primarily for crowd control purposes and, when not used with a shielding device, such as a "Burn Safe," it is intended for outdoor use.

6. Description:Defense Technology Pocket Tactical CS
(Chlorobenzylidenemalononitrile) Cannister

7. Quantity:3

8. Capabilities:The Pocket Tactical cannister is a continuous discharge pyrotechnic chemical agent grenade that contains 25.2 grams of CS and has a discharge time between 20-40 seconds.

9. Cost:$28.00 each

10. Purpose:The Pocket Tactical cannister is designed for use by a tactical team for distraction, concealment, rescue, or signaling.The Pocket Tactical can be used in conjunction with smoke cannisters to "piggyback" chemical agent into a predominately smoke environment.Unless used in conjunction with a shielding agent, such as a "Burn Safe" the Pocket Tactical is designed for outdoor use.

B. Authorized Use:Only officers who have completed an approved training are permitted to deploy this equipment.

C. Expected Life Span:Until used, though not longer than five years from the date of manufacture.

D. Fiscal Impact:None
E. All officers who use chemical agent cannisters shall complete a two-hour course of training, to include a written test and practical application provided by members of the S.W.A.T. team.Recertification will take place annually.

Item #14. Page 22
Meeting Date: 5/10/2022 / Packet Page #: 425
Glendora Police Department
Glendora PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/04/12, All Rights Reserved.

Published with permission by Glendora Police Department ***DRAFT*** Military Equipment - 7 F. Legal and Procedural Rules:Chemical agent cannisters will be used for official law enforcement purposes and shall only be used in compliance with Glendora Police Department Policy 300 and applicable laws.
706.4.6 DISTRACTION DEVICES
A. Descriptions, quantities, capabilities, purchase costs, purposes, and expected life spans:

1. Description: Defense Technology Low Roll Distraction Device- Reloadable Body and Charge. A distraction device is used to distract a dangerous suspect during high-risk situations, including, but not limited to hostage rescues, search warrant service or other high-risk activities where the risk can be mitigated by the use of a distraction device. The distraction device is composed of a reloadable body and a charge. The body can be used a maximum of 25 times, the charge is a single-use item.

2. Quantity:15

3. Capabilities: The Defense Technology Low Roll Distraction Device is a multiuse, reloadable, non-bursting, non-fragmenting device that provides a brilliant light and loud sound and is used to distract, or momentarily disorient potentially dangerous suspects.

4. Cost:$100 each

5. Purpose:The Defense Technology Low Roll Distraction Device is used to distract a dangerous suspect during high-risk situations, including but not limited to, hostage rescues, the service of a high-risk search warrant or other high-risk activities where it is necessary to distract/disorient and individual.

6. Expected Life Span: The reloadable body can be used 25 times before it is discarded. Lifespan depends on frequency of use.

7. Description:Defense Technology Low Roll Distraction Device 12 Gram Reload.The reload for this device is designed to be inserted into the distraction device body and is a single-use item.

8. Quantity: 24

9. Capabilities:The Defense Technology Low Roll Distraction Device 12 Gram Reload is designed to be used in conjunction with the Low Roll Distraction Device Body and will produce a brilliant light and loud sound and is used to distract, or momentarily disorient potentially dangerous suspects.

10. Cost: $36.75 each

11. Purpose:The Defense Technology Low Roll Distraction Device 12 Gram Reload is used to distract a dangerous suspect during high-risk situations, including but not limited to, hostage rescues, the service of a high-risk search warrant or other high-risk activities where it is necessary to distract/disorient an individual.

B. Expected Life Span:This is a single use item.

Item #14. Page 23
Meeting Date: 5/10/2022 / Packet Page #: 426
Glendora Police Department
Glendora PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/04/12, All Rights Reserved.

Published with permission by Glendora Police Department ***DRAFT*** Military Equipment - 8 C. Authorized Use:Only officers who have completed an approved training are permitted to deploy this equipment.

D. Fiscal Impact: None
E. Training:All officers who use these distraction devices shall complete a 2-hour course of training, to include a written test and practical application provided by members of the S.W.A.T. team.Recertification will take place annually.

F. Legal and Procedural Rules:These distraction devices will be used for official law enforcement purposes and shall only be used in compliance with Glendora Police Department Policy 300 and applicable laws.
706.4.7 RIFLES
A. Description, Quantity. Capabilities, and Purchase Cost:

1. Description:Colt M4.223 caliber carbine, capable of automatic and semiautomatic fire, or semi-automatic only.Firearm that is fired from the shoulder, having a long spiral grooved barrel to make projectiles spin, thereby being more accurate over a greater distance.

2. Quantity:49

3. Capabilities:To provide precision fire to a threat at greater accuracy and greater distances than that of a handgun.

4. Cost:$750

5. Description:Speer Gold Dot LE.223 caliber 55 grain soft tip ammunition.Ammunition specifically designed to be used with the Colt M4.223 caliber rifle.

6. Quantity:15,000 rounds

7. Cost:$155 for 200 rounds
B. Purpose:The purpose of the Colt M4 carbine is to provide accurate shot placement against a threat over a long distance.It is also for use against individuals who are wearing ballistic body armor.

C. Authorized Use:Only officers who have completed an approved training are permitted to deploy this equipment.

D. Expected Life Span:10-15 years, depending on severity of use.

E. Fiscal Impact:Annual maintenance cost is estimated at $50 per rifle.

F. Training:All officers who deploy the Colt M4 carbine will attend and pass a POST certified training course, taught by a POST certified rifle instructor.The training includes a written and a practical application test.In addition, members who operate the rifle must qualify annually.

G. Legal and Procedural Rules: The Colt M4.223 caliber carbine shall only be used for official law enforcement purposes and shall only be used in compliance with Glendora Police Department Policy 300 and applicable laws.The deployment of the rifle shall also be in compliance with Glendora Police Department Policy 416.6.

Item #14. Page 24
Meeting Date: 5/10/2022 / Packet Page #: 427
Glendora Police Department
Glendora PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/04/12, All Rights Reserved.

Published with permission by Glendora Police Department ***DRAFT*** Military Equipment - 9 706.4.8 MOBILE COMMAND POST VEHICLE
A. Description, quantity, capabilities, and purchase cost:

1. Description: Freightliner Chassis (custom built) vehicle.

2. Quantity:One (1)

3. Capabilities: The Mobile Command Post can be utilized for Foothills Special Enforcement Team (F.S.E.T.) operations and other critical incidents, preplanned large events, DUI checkpoints, natural disasters, and community events.

4. Purchase cost:Approximately $150,000, funded by an Office of Traffic Safety (O.T.S.) grant.

B. Purpose:To be used based on the specific circumstances of a given F.S.E.T. operation, critical incident, large event, DUI checkpoint, natural disaster, or community event that is taking place.

C. Authorized Use: The Mobile Command Post shall be used by officers trained in its use D. Expected Lifespan: Twenty-year lifespan on chassis and vehicle structure. Upgrades as needed to ensure updated and properly maintained IT systems.

E. Fiscal Impact:Annual maintenance is approximately $5,000 F. Training: The driver/operator shall receive training in the safe handling of the vehicle.

A class C driver license is required to drive the vehicle. Driver/operators will also receive training in the proper set-up and break down of the Mobile Command Post when deployed for events and operations.

G. Legal and Procedural Rules:The Mobile Command Post vehicle shall only be used for official law enforcement purposes.The driver/operator shall be in compliance with Glendora Police Department Policy 704.
706.4.9 ARMORED PERSONNEL CARRIER
A. Description, quantity, capabilities, and purchase cost:

1. Description:Peacekeeper, built on a 1973 Dodge chassis.

2. Quantity: One (1)

3. Capabilities: Designed to provide ballistic protection (to withstand multiple bullet strikes from small arms fire as well as low level explosions).

4. Cost:Obtained through the Law Enforcement Support Program (LESO, formerly the 1033 Program) in 1999.

B. Purpose:To be used in response to critical incidents to enhance officer and community safety, improve scene containment and stabilization, or for display at a community event.

C. Authorized Use:The use of armored vehicles shall only be authorized by a Watch Commander based on the specific circumstances of a given critical incident.Armored vehicles shall be used only by officers trained in its use.

D. Expected Lifespan:Twenty-five (25) years.

Item #14. Page 25
Meeting Date: 5/10/2022 / Packet Page #: 428
Glendora Police Department
Glendora PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/04/12, All Rights Reserved.

Published with permission by Glendora Police Department ***DRAFT*** Military Equipment - 10 E. Fiscal Impact:Annual maintenance is estimated between $0 and $1000.

F. Training:The driver/operator shall receive training in the safe handling of the vehicle.A class C driver license is required to drive the vehicle.

G. Legal and Procedural Rules:The Peacekeeper shall only be used for official law enforcement purposes.The driver/operator shall be in compliance with Glendora Police Department Policy 704.
706.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the City Council by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the City Council and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the City Council prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 706.6 COMPLIANCE
Deparment members are bound to adhere to this policy, in addition to state and local laws and ordinances when employing the use of military equipment at any time. Violations of the law or this policy may result in criminal or administrative investigations and/or actions.

Members of the public may register complaints or submit questions or concerns about the use of each type of military equipment in this policy by any of the following means:

1. Via email through the City of Glendora website (cityofglendora.org). Under DEPARTMENTS, select "Contact Glendora Police."

2. Via telephone to: (626) 914-8250
Item #14. Page 26
Meeting Date: 5/10/2022 / Packet Page #: 429
Glendora Police Department
Glendora PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2022/04/12, All Rights Reserved.

Published with permission by Glendora Police Department ***DRAFT*** Military Equipment - 11

3. Via mail to: Glendora Police Department, Attn: Military Equipment Use Coordinator, 150 S Glendora Ave, Glendora, CA 91741
The Glendora Police Department is committed to responding to complaints, concerns, and questions received through any of the above methods in a timely manner. 706.7 COORDINATION WITH OTHER JURISDICTIONS
Military equipment used by any member of this Department shall be approved for use and in accordance with this policy. Military equipment used by other jurisdictions that are providing mutual aid to this Department or operating in conjunction in a law enforcement capacity with this Department, shall comply with their respective military equipment use policies in rendering mutual aid or in conducting their law enforcement activities.
706.8 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 706.9 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.

Item #14. Page 27
Meeting Date: 5/10/2022 / Packet Page #: 430

URGENCY ORDINANCE
PURSUANT TO AB481-

MILITARY EQUIPMENT USE
POLICY
Glendora Police Department
City Council Meeting
Item # _
May 10, 2022
Matt Egan, Chief of Police
CityOfGlendora.org
Item #14. Page 28
Meeting Date: 5/10/2022 / Packet Page #: 431
2 BACKGROUND
• On September 30, 2021, Governor Newsom signed Assembly Bill 481 (“AB 481”) which requires law enforcement agencies to adopt a military equipment use policy (“Policy”), by ordinance. • This Urgency Ordinance and the proposed Military Equipment Use Policy have been prepared to meet the requirements of AB 481.

Item #14. Page 29
Meeting Date: 5/10/2022 / Packet Page #: 432
CALIFORNIA ASSEMBLY BILL 481 (AB 481)
AB 481 is intended to:
• Increase transparency
• Accountability
• Oversight
Ø Acquisition and Use of military equipment by state and local law enforcement.

Ø In addition to requiring each law enforcement agency’s governing body to adopt a written Military Equipment Use Policy by ordinance. 3 Item #14. Page 30
Meeting Date: 5/10/2022 / Packet Page #: 433
AB481 URGENCY ORDINANCE REQUIREMENTS
• The Military Equipment Use Policy draft must be posted to the PD website 30-days ahead of a public hearing to approve the policy.
– Our draft was posted April 7, 2022
(https://www.cityofglendora.org/departments/police/military-equipment-ab481) • Obtain approval by the applicable governing body (City Council), by adoption of a Military Equipment Use Policy prior to taking certain actions relating to the funding, acquisition, or use of military equipment.
• Publish an annual report to include each type of military equipment approved by the governing body.
4 Item #14. Page 31
Meeting Date: 5/10/2022 / Packet Page #: 434
AB481 URGENCY ORDINANCE REQUIREMENTS
• Annual review of the Military Equipment Use ordinance by the governing body, and option to either disapprove a renewal of a type of military equipment or amend the Military Equipment Use Policy if it determines that the military equipment does not comply with standards for approval.
• Hold at least one well-publicized and conveniently located community engagement meeting within 30 days of submitting and publicly releasing the annual military equipment report.

The purpose of the Policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment pursuant to AB 481. 5 Item #14. Page 32
Meeting Date: 5/10/2022 / Packet Page #: 435
AB481 URGENCY ORDINANCE REQUIREMENTS
The Police Department’s proposed Policy has been drafted to meet the requirements of AB 481 as follows:
• The military equipment identified in the Policy is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. • The proposed Policy will safeguard the public’s welfare, safety, civil rights, and civil liberties. • If the Police Department purchases military equipment pursuant to the Policy, the equipment is reasonably cost effective compared to any available alternative that can achieve the same objective of officer and civilian safety.
• Military equipment obtained prior to the introduction of the law met the Policy that was in effect at the time. If prior uses do not comply with the accompanying Military Equipment Use Policy, corrective action will be taken to remedy nonconforming use and ensure future compliance.
6 Item #14. Page 33
Meeting Date: 5/10/2022 / Packet Page #: 436
AB481 URGENCY ORDINANCE REQUIREMENTS
Currently, the Police Department’s military equipment inventory includes:

This equipment has been in use for several years and used only by specialized teams and trained personnel. In addition, these items (apart from the rifles) are considered less lethal equipment and are to be used for specific circumstances. The Policy includes a detailed description of all the items and their usefulness to carrying out police objectives. 7 • A robot
• Rifles
• Less lethal munitions
• Chemical agents and delivery
devices
• Distraction devices
• A mobile command post
• An armored personnel
rescue/transport vehicle
Item #14. Page 34
Meeting Date: 5/10/2022 / Packet Page #: 437
8 FISCAL IMPACT
• The adoption of this Urgency Ordinance has no direct fiscal impact to the General Fund.
• Maintenance of the equipment inventory and the annual reporting required by AB 481 can be absorbed within normal staffing time.

Item #14. Page 35
Meeting Date: 5/10/2022 / Packet Page #: 438
9 RECOMMENDATION

1. Staff recommends that the City Council approve and adopt Urgency Ordinance No. ____, adopting a Military Equipment Use Policy pursuant to Assembly Bill 481.

Item #14. Page 36
Meeting Date: 5/10/2022 / Packet Page #: 439

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 10, 2022
FROM: POLICE DISTRICT(S): CITYWIDE
SUBJECT: APPROVE A PURCHASE ORDER WITH INTERNATIONAL ARMORED GROUP US, INC.

FOR THE PURCHASE OF A SENTINEL ARMORED RESCUE VEHICLE (ARV) IN THE AMOUNT OF $340,000.

RECOMMENDATION
That the City Council:

1. Approve the purchase for a Sentinel Armored Rescue Vehicle (ARV) from International Armored Group in the amount of $340,000, using COPS funds (Citizens Options for Public Safety);

2. Approve a budget appropriation; authorizing the Administrative Director to make necessary budget adjustments; and

3. Authorize the City Manager or his designee, to execute an agreement with International Armored Group US, Inc., including making minor and non-substantive changes.

EXECUTIVE SUMMARY
The City of Glendora Police Department is a member of the Foothills Special Enforcement Team (FSET), a full-service regional SWAT team that was established in 2004. FSET is made up of officers from the Glendora, Monrovia, La Verne, Claremont, and Sierra Madre Police Departments.

In the past, the Glendora Police Department participated in the Department of Defense program, referred to as the “1033 Program”, where law enforcement agencies could acquire obsolete military surplus equipment. As part of the program, Glendora Police Department obtained a “Peacekeeper” light-armored vehicle from the 1980’s meant to provide officers and community members ballistic protection and rescue capabilities in the event of a critical incident. Our equipment is now experiencing end-of-life mechanical issues and does not afford the ballistic protection or rescue capabilities of more modern and current solutions on the market.

The Glendora Police Department is seeking to purchase an International Armored Group (IAG) Sentinel ARV (Armored Rescue Vehicle) for Police Department operational use, and specialized use by FSET.

The ARV can respond to SWAT deployments, critical incidents, and a multitude of high-risk rescues, in Glendora and the surrounding areas, known as mutual aid. Though FSET has the training and experience to protect against, and mitigate the effects of such critical incidents, the ARV will substantially increase the safety of our community and our police officers when deployed.

If approved, COPS California Supplemental Law Enforcement Services Fund (SLESF) funds will be used for the one-time purchase of this armored rescue vehicle.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The Police Department is seeking the authorization to utilize COPS SLESF funds for the one-time purchase of this armored rescue vehicle. COPS, or Citizen Options for Public Safety, was created in 1996 via California State legislation AB3229. These funds are distributed through the California Supplemental Law Enforcement Services Fund (SLESF).

Item #15. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 440
Staff Report Page 2 of 3
The COPS program was initially funded in the 1996-1997 California state budget and has been funded yearly since that date. Government Code section 30061(c)(1) specifies the details on future funding of the COPS program through the SLESF. Future awards are anticipated but not guaranteed.

Glendora Police Department’s COPS disbursement since 2015 has been as follows:
2015: $106,379.88
2016: $116,203.42
2017: $129,810.85
2018: $139,531.62
2019: $155,018.89
2020: $344,245.80
2021: $157,574.82
SLESF funds are grant funds and the enabling legislation mandates each municipality will receive funds yearly to be spent on “front line law enforcement services”. The funds cannot be used to supplant resources, but instead, must be used to supplement existing resources or funding. SLESF funds can be used for salaries, services, supplies, equipment, and administrative overhead. SLESF funds cannot be diverted into an entity’s general fund and must instead be used for the front-line law enforcement services.

Legislation specifies a city council must approve the disposition of the funds, as specified in the written request of the entity’s Chief of Police at a public hearing. In addition to Council approval for COPS SLESF fund use, the Police Department is required by AB481 to seek Council approval for this purchased pursuant to the military equipment policy.

The International Armored Group (IAG) Sentinel ARV (Armored Rescue Vehicle) based upon the Assembly Bill created by Government Code 7070, meets the designation of military equipment based on its ability to carrier “personnel” and that it has armor plating.

The Glendora Police Department’s Military Equipment Policy §707 is publicly available on the Department’s website. Based upon council approval for this purchase, this new piece of equipment will be added to the Policy and incorporated into the annual reporting requirements.

DISCUSSION
The Glendora Police Department currently owns an aging “Peacekeeper” light armored vehicle. Originally built in the 1980’s for the United States Air Force, the vehicle sits on a Dodge chassis/engine. When the Peacekeepers became outdated and phased out of service, they were made available to police department’s SWAT teams through the 1033 Program.

The Glendora Police Department’s Peacekeeper has been in service for almost 20 years and utilized in over 100 FSET missions, as well as countless police deployments in the City and nearby cities to provide safety to responding officers. The Peacekeeper is maintained by Glendora City Yard mechanics and received an overhaul several years ago. It still has outdated braking and steering systems, an engine that is prone to overheating in the summer months, leaks which damages the interior, and a poor windshield wiper system. It is difficult to drive due to its small ballistic front, side door and rear windows. The interior is small and only designed for two people in the front and six people in the rear cargo area for a total of eight. There is room for one medical stretcher on the floor but there is minimal space to provide life saving measures. The only way to get a stretcher into the vehicle is from the rear, and it is difficult to get it in through the small opening. The Peacekeeper protects its occupants from small-arms fire, rated to a

7.62mm ball round, and fragments from a potential grenade blast.

Glendora Municipal Code 2.40.050 Purchase orders and exceptions (8) Sole Source Purchases. Due to the unique and specialized nature of the ARV (Attachment B), this purchase is exempt from formal bidding procedures.

Item #15. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 441
Staff Report Page 3 of 3
There are many key benefits to the IAG Sentinel Armored Rescue Vehicle (ARV) which proved to be the Department’s first choice to purchase. The Sentinel ARV is a four-door, four-wheel drive armored rescue vehicle that is purpose built for tactical and rescue scenarios. The vehicle is armor rated to stop up to .50 caliber rounds, and the entire cabin as well as underneath the vehicle is blast resistant. The engine bay and fuel tank are armored to prevent the vehicle from being disabled. The ARV has an off-road racing inspired heavy duty adaptive suspension system insuring excellent off-road and on-road handling. The suspension and additional ground clearance is critical in disaster relief scenarios or rugged environments where other vehicles cannot pass. It has heavy duty steel wheels and bead lock run-flat tires to prevent the tires from coming off the wheel and they continue to operate in the event of tire punctures. A large turret on top which provides great ballistic coverage and safety.

The interior layout can be completely customized to suit the specific mission requirements and allows for loading of a standard medical stretcher in emergency rescue situations. The dual rear doors are designed to lock into place at both 45 and 90 degrees, while built-in steps provide access to the no-slip roof. The oversized rear step and platform ensure ease of entry and exit while also proving plenty of space for operators to utilize the outside of the vehicle for rapid deployment. The ARV is a reliable vehicle on a 2020 Ford F550 chassis, powered by a 6.7L turbo diesel. It will be equipped with a 16,500lb. electric winch, law enforcement lights and sirens and a backup camera.

The purchase of a Sentinel Armored Rescue Vehicle (ARV) will provide the Glendora Police Department, FSET, and surrounding law enforcement agencies in Los Angeles County a valuable armored rescue vehicle for SWAT deployments, critical incidents, a multitude of high-risk rescues, and overall safety for responding officers for many years to come.

FISCAL IMPACT
Sufficient reserve funds are available in the COPS Grant funds in the amount of $374,000 for a supplemental appropriation in the amount of $340,000 for the purchase of the ARV.

Account Number Description Proposed Expenditure
210-5127-72300 Armored Rescue Vehicle $340,000
TOTAL $340,000

ENVIRONMENTAL DETERMINATION
None.

Prepared By Marc Archibald, Community Services Supervisor Concurs With Not Applicable
Reviewed By Matt Egan, Chief of Police
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. IAG Sentinel ARV Purchase Contract
B. Sole Source Letter
C. Quote
D. PowerPoint
Item #15. Page 3
Meeting Date: 5/10/2022 / Packet Page #: 442
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Contract # 016-128 Page 1 of 14
Date: February 8th, 2022 valid only if signed and accepted by end of business day, February 28, 2021.

Between:

International Armored Group US, Inc.
5840 US1 Highway South
St. Augustine, FL, 32086
Hereinafter called “IAG”
And:

City of Glendora, a California general law city &
Municipal Corporation for and on behalf of the
Glendora Police Department 150 S. Glendora Ave.

Glendora, CA 91741
Hereinafter called “City”
(each a “Party” and collectively the “Parties”)
This contract (“Contract”) is for the supply of 1 (one) new armored vehicle (“Vehicle/s”) with the following description:

1. Base Vehicle and Armor Specification

1.1. Sentinel ARV- NIJ IV Armoring, base chassis 2020 Ford F550 6.7L Turbo Diesel, Auto, 4x4 VIN 1FDUF5HT8LED28703

1.2. Armoring is to be provided as stated in the specification attached herein as Appendix “A”.

2. Additional features and options selected:
 Color – Black
 Tactical HD 20” Tires Mounted On HD Steel Rims With Beadlocks And FINABALL RunFlat Inserts System  Turret With Ballistic Glass
 Electric Winch With remote control min 16,500lbs capacity  Law Enforcement Light/Siren Package
o (Includes Whelen Siren/ Light Control Unit, 100 Watt PA Speaker And (8) Red/Blue Strobe Lights) (California Burning Red)
 Manual Breaching Ram With Manual Gas Injection
 AC/DC 3600 Watt Inverter
CONTRACT No. 016-128
Item #15. Page 4
Meeting Date: 5/10/2022 / Packet Page #: 443
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Contract # 016-128 Page 2 of 14
 Back Up Camera with 7” Monitor

3. Delivery Terms and Shipment
Vehicles will be made ready for shipment and considered by all Parties involved to have been delivered into the possession of the end user following the appropriate terms and conditions as outlined in the following schedule:

3.1. The Vehicle will be made ready for shipment from IAGs facility in St. Augustine, Florida no later than 180 days from contract signing by both Parties and issuance ofPurchase Order.

3.2. Vehicle is to be inspected at IAG’s location in St. Augustine, Florida upon notification of completion, by City’s authorized inspector and considered to have been delivered in full to City upon the City’s authorized inspector having signed the certificate of acceptance document for each vehicle as provided by IAG upon time of inspection. In the event the Client wishes to forego formal inspection at IAG’s facility upon notification of completion, an acceptance document shall be forwarded to, and signed by City in which the City agrees to have formally accepted the Vehicle as being suitably manufactured in accordance with this Contract in lieu of an inspection having been conducted.

3.3. The City shall use it best effort to conduct the technical inspection at reasonable time so as to meet and respect the delivery schedules as set forth herein.

3.4. Should the City fail to conduct technical inspection within fifteen (15) days after receipt of notice of delivery of the Vehicle, IAG shall have the right to conduct the inspection on the Client’s behalf.

3.5. Once the City’s authorized inspector (or other as above) has signed the certificate of acceptance for any vehicle, and once the authorized freight forwarder has taken physical possession of the vehicles by accepting the keys and accompanying documentation from the authorized representative of IAG, IAG assumes no responsibility for merchandise damaged, lost, stolen, destroyed etc., and the Vehicles are agreed upon by all Parties involved to have been transferred to the possession of the City.

3.6. Shipping and Insurance is not included, all prices are FOB IAG’s facility St. Augustine, FL

4. Additional Obligations
IAG

4.1. IAG shall provide Material Certificates and IAG Manufacturing (Armoring) Certificate on delivery of the Vehicle to City.

Client

4.2 City must provide tax exempt certificate at time of contract signing

4.3 City agrees to provide any applicable paperwork, subject to City’s reasonable review and approval, of such asEnd User Certificate on template provided by IAG

4.4 City agrees not to export the product from the Client’s country without obtaining the consent of International Armored Group.

Item #15. Page 5
Meeting Date: 5/10/2022 / Packet Page #: 444
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Contract # 016-128 Page 3 of 14

4.5 Client indemnifies International Armored Group from any liability (including defense costs) arising from unauthorized sale of the Vehicle to a person or entity whose physical location is outside the United States.

5. Payment Terms

5.1. Payment is due at time of vehicle completion, upon vehicle acceptance by City or City’s Authorized representative. Payment should be transferred via wirepayment to IAG’s bank account as provided to City or via certified check.

6. Contract Price (all pricing is in U.S. dollars)
Sentinel ARV as above ......................................................................................... $290,450.00ea Sales Tax ........................................................................................................................... Not Included TOTAL (one (1) unit purchase).................................................................................... $290,450.00

7. Confidentiality

7.1. Both Parties to this Contract agree, to the maximum extent permitted by California law, to keep any and all details of this Contract strictly confidential, and not to disclose any of the information contained herein to any unauthorized person(s) or entities which may be construed as current or potential clients of, or competitors to, IAG and/or any of its associated and/or affiliated companies or holdings.

7.2. For the purpose of this Contract Confidential Information shall mean any and all information, which is supplied or disclosed, directly or indirectly, in writing or in any other means, by IAG to City including, but not limited to any documents, drawings, designs, materials, samples, prototypes, data, know-how, and which at the time of its disclosure or supply is identified as confidential.

7.3. Parties shall not publicize, inform or discuss, directly or indirectly, with any third-party information pertaining to prices, rates or design anyhow related to this Contract.

7.4. This Contract and all commercial documents and information, prior this Contract and for now on, are, again to the extent permitted by California law, to be deemed confidential and have a non-disclosure obligation for the period of (two) years from the termination of this Contract.

8. Right of Lien

8.1. All Vehicles shall be subject to a particular and general lien and right of detention for monies owing either in respect of the vehicles, or for any particular or general balance related to storage fees and charges or other monies owed by the Client to IAG. Upon 2 (two) years of the date of this Contract if these monies remain unpaid for 10 (ten) days Item #15. Page 6
Meeting Date: 5/10/2022 / Packet Page #: 445
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Contract # 016-128 Page 4 of 14
after IAG sends notice of the exercise of its rights, the title of the Vehicles shall pass on IAG which shall have the authority to sell the Vehicles by private contract or otherwise at its sole discretion.

9. Governing Law and Jurisdiction
This Agreement has been executed in the State of California, the validity, interpretation, construction and performance of this Agreement shall be governed by the Laws of the State of California and the Federal Laws of the United States of America.

It is agreed that any controversy, claims, and or dispute arising out and/or relating to any part of the whole of this agreement or breach thereof and which is not settled between the signatories themselves, shall be settled and binding by and through arbitration in accordance with the arbitration rules of the laws of the State of California. Any decision and/or award made by the arbitrator(s) shall be final, conclusive and binding for the parties and enforceable under the laws of the United States.

10.Force Majeure and Change of Law
IAG shall not be liable to City for any loss, delay or failure to perform resulting directly or indirectly from fires, floods, hurricanes, earthquakes, riots, strikes, change of law, pandemics or other circumstances beyond IAG’s reasonable control. In the event of a force majeure occurrence, IAG will make all reasonable efforts to remove such disability within 30 (thirty) days of giving notice of such disability. If the disability continues for more than ten (10) days after the cessation of the reason for such disability, IAG shall have the right to terminate this Contract upon notifying City.

11. Notices
Any notice or other communication required or permitted to be given under this Contract shall be either in writing and mailed by certified mail to the addresses first written above or sent via electronic mail.

12. Assignment
This Contract is not assignable in whole or in part by either Party without express written consent of the other Party.

13.Severability
If a provision of this Contract is found to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable.

Item #15. Page 7
Meeting Date: 5/10/2022 / Packet Page #: 446
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Contract # 016-128 Page 5 of 14

14.Language
This Contract is in the English language and any versions of this Contract in any other language shall not be binding on the Parties.

15. Amendments
This Contract may be amended only by a written instrument executed by authorized representatives of IAG and Client.

16. Acknowledgement / Acceptance
We, the undersigned, have read and understood the terms and conditions contained herein, and hereby accept this Contract as authorized signatories for, and on behalf of our respective organizations and/or entities as named in this Contract.

Signature of this Contract shall be deemed to be an executed Contract enforceable and admissible for all purposes as may be necessary under the terms of this agreement.

Signatures on this Contract received by the way of DocuSign or , Mail and/or Email shall be deemed an executed Contract.

This Contract shall be deemed valid only after signing by both Parties involved.

International Armored Group US Inc. City of Glendora
Per: Per:
(Authorized Signature) (Authorized Signature)
Printed Name and Title Printed Name and Title
Alex Wilson, National Sales Manager __
Date: February 8, 2022 Date:_ day of_ ,
Affix Company Seal (Optional) Affix Company Seal (Optional) Item #15. Page 8
Meeting Date: 5/10/2022 / Packet Page #: 447
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Contract # 016-128 Page 6 of 14

APPENDIX A

TECHNICAL SPECIFICATION
SENTINEL-ARV-V8-DIESEL-AUTO
SPECIFICATION: IAG SENTINEL ARV 6.7DSL V8 AUTO
This specification outlines the design modifications to be applied to the above mentioned vehicle in order to convert this vehicle to a protective armored vehicle.

Item #15. Page 9
Meeting Date: 5/10/2022 / Packet Page #: 448
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Contract # 016-128 Page 7 of 14

1.0 Base Vehicle Details
Chassis
 Ford F550, 4x4, Left-hand drive
Engine
 Engine: 6.7 Liter Power Stroke V8, Turbo Diesel
Transmission
 Transmission: TorqShift® 10-Speed SelectShift® Automatic Steering
 Power-assisted
Electrical
 12V system

2.0 Armoring Specifications and Upgrades

2.1 Opaque Armor
 Five sided armoring of vehicle to provide up to NIJ IV level protection  Vehicle armoring shall be constructedin sucha way as to ensure thata projectile followingalinear or angled path will not enter the vehicle’s interior
 Roof is constructed of ballistic steel rated to NIJ IV  Floor is outfitted to protect occupants against blast and fragmentationgrenades.

2.2 Transparent armor
A combination of glass, polycarbonate and Mylar are bonded together using the latest technology, producing one of the finest transparent armors available while incorporating the following qualities:
 Glass is positioned geometrically to obtain optimum blast mitigation from side blasts due to improvised explosive devices.
 Anti-spall shield protecting against shattering glass  Finest optical quality, minimal to no distortion
 Transparent armor rated to provide up to NIJ IV level protection

2.3 Engine Compartment
 Engine compartment protected to NIJ IV vertical
 Hood protected to NIJ III/B6

3.0 Armoring and Performance Upgrade Details

3.1 Doors and Hinges
 5 Entry and exit points are located on the top, rear, and each side of thevehicle  Large dual rear door design for ease of loading medical litters  Rear doors lock at 90° and 180°
 Ladder built into rear doors for roofaccess
 (1) Gun-port per rear door
 Large side and rear steps
 All door hinges are engineered-for-purpose heavy-duty type hinges, capable of sustained functioning of heavier armored doors.
 The hinges directly connect to the armoring steel in the doors and the armoring steel in the pillars  All interior door panels include reinforced robust grab handles in order to assist with the opening and closing of the heavier armored door
 Two interior manual locking latches are installed in all doors in order to prevent unwanted access to the interior of the vehicle while maintaining ease of access to the vehicle Item #15. Page 10
Meeting Date: 5/10/2022 / Packet Page #: 449
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Contract # 016-128 Page 8 of 14
 Each and every door aperture, including the optional roof mounted turret, will be installed with ballistic steel overlap and splash return around the entire door aperture, 3600 of the aperture, to prevent any ballistic penetration and keep the armored door in place in the event of a large side blast

3.2 Seats and Interior Upholstery
 Total seating for 10 personnel
 Driver and commander bucket seats with 3-point seatbelts. Upholstery is strong fabric/vinyl similar to OEM design, in order to maintain ease of maintenance
 2 crew folding jump seats in middle row rear facing
 Bench seats, made of water resistant heavy duty vinyl, in the body of the vehicle configured to allow for viewing, monitoring and firing through the firing ports  Storage under the bench seats is provided forequipment

3.3 Air-Conditioning system
 An air circulation system is installed in the vehicle with intake/exhaust electricalfans  A 12V auxiliary heating/air-conditioning system is installed in the seating area of the vehicle to allow for climate control in addition to the OEM air-conditioning unit

3.4 Tires and Run Flats
 All wheel rims, including the spare wheel, is of steel construction and certified to carry the weight of the vehicle
 All five wheels are fitted with Hutchinson run flat devices

3.5 Suspension System
 IAG uses upgraded suspension components as our company standard on all vehicles  The suspension system is designed for both on-road and off-roadconditions  Heavy Duty Suspension (includes HD sway bars, HD shock absorbers, HD front coil springs, HD rear leaf springs, HD rubber springs front and rear to create additional lifting points)

3.6 Bumpers
 Front heavy-duty steel ram bumper is custom designed by IAG to fit the specific designs of the ARV  The frontbumper includes two reinforced towing points,onerightandoneleft,for theattachmentof shackles and towing straps.
 Heavy-duty rear ram bumper has two reinforced towing points, for the attachment of shackles and towing straps.
 The rear bumper of the vehicle configured with large rear step/platform for ease of entry and exit as wellas quick deployment

3.7 Gun ports
 Twelve (12) spring loaded, swing type gun ports areinstalledin the vehicle, each positioned to provide easy access and use from each passenger’s seating position.

3.8 Instrument Panel
 All indicators required for proper operation of the vehicle, including speedometer, tachometer, coolant temperature, fuel level, oil pressure, odometer, door open indicator, and water in fuel indicator are included  Custom designed center console with switches

3.9 Tools included with vehicle
 First aid kit
 Vehicle Tool Kit
 Handheld Fire extinguisher
 Warning Triangles (x2)
Item #15. Page 11
Meeting Date: 5/10/2022 / Packet Page #: 450
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Contract # 016-128 Page 9 of 14
 Heavy duty hydraulic jack, capable of lifting the weight of thevehicle  Tire Iron
 Operator’s manual
 Electrical wiring manual

3.10 Additional features and options selected:
 Armored Firewall
 Radiator Protection
 Battery and ECM Protection
 Fuel Tank Protection
 Lockable Fuel Tank Cover
 Wire Mesh Installed in Tailpipe
 Upgraded Heavy Duty Suspension
 Upgraded HD Hinges
 (12) Gun Ports
 Side Door Locking System (Side Doors Can Be Locked into Place At The OpenPosition)  Rear Door Locking System (Rear Doors Can Be Locked into Place at 90° and 180°)  Built in Ladder On Rear Doors for Roof Access
 Heavy Duty Tactical Door Locks (3 Position Blast Locks)  HD Auxiliary Air Conditioning/Heat Unit for Rear Cabin  (2) Roof Mounted Remote Controlled SpotLights
 Tactical HD 20” Tires Mounted On HD Steel Rims with Bead locks And FINABALL Run-Flat Inserts System  Roof Escape hatch with Turret with Ballistic Glass
 Electric winch with remote control min 16,500lbs capacity  Manual Breaching Ram With Gas Injection
 AC/DC 3600 Watt Inverter
 Back Up Camera with 7” Monitor
 Law Enforcement Light and Siren Package (8 Light Package, Includes Whelen Control Panel and 100 Watt PA, California burning red)
Item #15. Page 12
Meeting Date: 5/10/2022 / Packet Page #: 451
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Contract # 016-128 Page 10 of 14

4.0 Ballistic Specifications
The following table represents the ballistic protection levels for the above mentioned vehicle for both transparent and opaque armor:
 Opaque Armor: Armored passenger compartment roof and 4 sides. Floor to protect occupants against ballistic threats and blast from mines, Improvised Explosive Devices, fragmentation grenades and other explosive threats.

Item #15. Page 13
Meeting Date: 5/10/2022 / Packet Page #: 452
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Contract # 016-128 Page 11 of 14

5.0 Warranty
International Armored Group warrants any armor related items installed, and conversion related custom workmanship. Warranty shall be in effect from the date of signing the acceptance documents from Client or Client’s authorized inspector for one year, or 36,000 miles, whichever comes first; any suspected warranty related work must first be confirmed as being necessary by means of technical consultation with a representative of International Armored Group. Coverage applies to the original vehicle owner only. Technical consultation regarding any repairs or malfunctions is available by telephone during our normal operating hours.

Warranty work to be directly covered by International Armored Group shall be performed locally only after assessment and authorization by International Armored Group. International Armored Group shall, upon consultation and approval, make payment for any/all repairs deemed to be of a reasonable nature by our management and engineering department. Provision of parts and accessories covered by the warranty shall be INCOTERMS 2010 Ex Works at International Armored Group facility.

International Armored Group does not cover any OEM vehicle parts and components that have not been modified or preformed work on during the armoring process. Such parts and components are the sole responsibility of the client and the vehicle OEM.

International Armored Group assumes no responsibility for damages incurred through vehicle misuse or abuse, negligence, accidental damage, or any unauthorized modifications or alterations made to the vehicle following delivery of the vehicle to the client. Under the terms of this limited warranty, International Armored Group. shall in no way be held liable for any incidental or consequential damages arising from loss of use or time, inconvenience, or commercial loss resulting from the need for warranty work. This warranty covers the repair and/or replacement of warranty related items only, and any non-warranty related additional costs incurred remain the responsibility of the client.

Accessories not directly related to the armoring process (winches, lighting, shields, etc.) shall be covered by the warranties of their respective manufacturers, and are not included in the warranty coverage provided by this agreement. However, although International Armored Group does not warrant these items directly in any way, we do agree to offer any reasonable assistance in obtaining servicing from their companies of origin. Should there be any undue difficulties with obtaining servicing of these accessories; International Armored Group will also agree to replace them for the client atour current wholesale cost price. The client shall remain responsible for any/all shipping and handling fees or incidental costs associated with the replacement of such items, as well as the aforementioned replacement cost.

6.0 Prescribed Maintenance for the Armored Vehicles:

The vehicle maintenance and service schedule below must be followed for the warranty duration of the 12 months/36,000mile. Failure to comply will void the IAG warranty.

Although the Original vehicle manufacturers regularly scheduled maintenance plan, as provided in the vehicle documentation, is designed and written to meet the mechanical needs of the platform vehicle, the additional weight and other requirements of the armor conversion have necessitated some changes to this routine.

The following items are the changes and/or additions to your vehicles regular maintenance which have been recommended by the engineering staff of IAG in order to ensure the long life and continuing top performance of your vehicle and all of the features therein.

Ballistic Glass Maintenance:

The inner surface of the glass consists of polycarbonate, which has an excellent capability to absorb kinetic energy and stop bullets. It is not recommended to use cleaning agents to clean the ballistic glass, because they could damage the internal polycarbonate layer. Always follow the rules below:
 Do not leave your vehicle exposed to direct sun light. Try to protect the glass using a car cover  Clean your glass with a clean cotton cloth, free of particles or abrasive fibers.

Item #15. Page 14
Meeting Date: 5/10/2022 / Packet Page #: 453
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Contract # 016-128 Page 12 of 14
 Avoid cleaning your glass under direct sun light.
 Always use clean water only. If necessary, use a solution of gentle baby shampoo and rinse with lots of water.
 In case of stubborn marks you can use a soft glove cloth impregnated with 50% v/v isopropyl alcohol or ethanol in water followed by thorough rinsing with water. Change the cloth frequently.  Avoid the use of any abrasive cleaning cloths like paper, thick sponges etc.  Do not clean the glass with nail polish remover, gasoline, thinner, silicone or other aggressivedissolvent.  Do not paste stickers or adhesive papers on the inside surface of the glass.  Never scratch the glass surface with a sharpinstrument.

Mechanical Maintenance:
 Change oil, oil filter and air intake filter as described in the table below, as engine operates under higher stress. Follow OEM manufacturer’s recommendations for oil viscosity ratings.  Change transmission and transfer case fluid and filter and replace differential oil in axles to increase powertrain life. Follow OEM manufacturer’s recommendations for fluid type.  If vehicle is to be used in an area with fuels of low quality (Iraq is a prime example of this), change fuel filter as described in the table below or when you get any message on the display. It is also recommended that the fuel level not be allowed to drop below ¼ tank. This will aid in the cooling of the fuel pump and ensure a longer lifespan for the system.
 Check suspension components (springs, struts, torsion bars, etc.) for wear once a month, and ensure all fittings are tight. This is of particular importance in areas where vehicle is regularly used in rough terrain, as components may work loose with time.
 If operating in dry or dusty environments, lubricate all hinges, bearings, joints and any additional moving parts monthly. This will preventitems from seizing and/or cracking due to the combination ofheavy load and debris.
 Inspect brake system (front and rear rotors, front pads and rear shoes) once monthly for any signs of excessive wear and/or damage. It is recommended that brake pads be changed as often asnecessary.  Visually inspect tire pressure and tread depth weekly, should any anomalies be present, it is strongly recommended that tire be changed and fully examined for defects and/or excessive wear ordamage.  Inspect belts and radiator and hoses monthly for dry rot, damage and wear. Replace any damaged and/or defective parts immediately to prevent serious mechanical damage.

Check Every Month
Air filter restrictions gauge (if available) or inspect manually.

Engine oil level.

Function of all interior and exterior lights.

Windshield washer fluid level.

Cooling system fluid level.

Fuel andwaterseparator.Drainifnecessaryorifindicatedbytheinformation display.

Holes andslotsinthetailpipetomakesurethey arefunctional andclear of debris.

Check Every Six Months
Battery connections. Clean if necessary.

Item #15. Page 15
Meeting Date: 5/10/2022 / Packet Page #: 454
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Contract # 016-128 Page 13 of 14
Body and door drain holes for obstructions. Clean ifnecessary.

Door weather strips for wear. Lubricate if necessary.

Hinges, latches and outside locks for proper operation. Lubricate if necessary.

Parking brake for proper operation.

Safety warning lamps, brake, ABS, airbag and safety belt foroperation.

Washer spray and wiper operation. Clean or replace blades as necessary.

Service and maintenance schedule
Kilometers 5K 10K 15K 20K 25K 30K 35K 40K
Months 3 6 9 12 15 18 21 24
Change Engine Oil And filter x x x x x x x x
Change Automatic Transmission fluid And filter x
Change Front Axle fluid x
Change Rear Axle fluid x
Change The Engine And Secondary Cooling System Coolant x Change Transfer Case fluid x
Replace Cabin Air Filter x x x x
Replace The Engine Mounted And Frame Mounted Fuel
Filters
x x x x
Replace Brake Oil x
Replace Steering Oil x
Replace Accessory Drive Belts x x
Fuel And Water Separator. Drain If Necessary Or If Indicated By The Information Display
x x x x x x x x
Rotate The Tires, Inspect Tire Wear x x x x x x x x
Top Up All The Fluids x x x x x x x x
Inspect Accessory Drive Belt(S) x x x x x x x x
Inspect Brake Pads, Shoes, Rotors, Drums, Brake Linings, Hoses And Parking Brake Replace If Necessary
x x x x x x x x
Inspect The Air Filter By Restriction Gauge If Available Or Manually. Replace The Filter If Necessary
x x x x x x x x
Inspect All Hoses Replace If Necessary x x x x x x x x
Clean Battery Terminals, Replace If Necessary x x x x x x x x Inspect Steering Linkage Lubricate If Equipped With Grease Fittings
x x x x x x x x
Inspect Ball Joints Lubricate If Equipped With Grease Fittings x x x x x x x x Inspect Suspension Lubricate If Equipped With Grease
Fittings
x x x x x x x x
Inspect Tie-Rod Ends Lubricate If Equipped With Grease
Fittings
x x x x x x x x
Inspect Drive Shaft Lubricate If Equipped With Grease Fittings x x x x x x x x Inspect U-Joints Lubricate If Equipped With Grease Fittings x x x x x x x x Torque Check All Under Belly Nuts And Bolts x x x x x x x x Inspect Accelerator, Brake And Clutch Pedal(If Available) For Over-Play
x x x x x x x x
Item #15. Page 16
Meeting Date: 5/10/2022 / Packet Page #: 455
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Inspect Hand Brake Lever For Over-Play x x x x x x x x
Inspect Seat Belts x x x x x x x x
Inspect Body And Chassis For Perforation Due To Corrosion x x x x x x x x Inspect Glasses For Delamination x x x x x x x x
Inspect All Interior Accessories x x x x x x x x
Inspect the Automatic Transmission Fluid Level x x x x x x x x Inspect the Engine and Secondary Cooling System Coolant Concentration Freeze-Point Protection, Level and Hoses
x x x x x x x x
Lubricate All Hinges x x x x x x x x
Contract # 016-128 Page 14 of 14
Item #15. Page 17
Meeting Date: 5/10/2022 / Packet Page #: 456
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida,32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Item #15. Page 18
Meeting Date: 5/10/2022 / Packet Page #: 457
Item #15. Page 19
Meeting Date: 5/10/2022 / Packet Page #: 458
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida, 32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Price Quote
Department/ Agency: Glendora Police Department
Contact: Officer Marc Archibald
Phone: (626) 914-8265
Email: [email protected]
Price USD Quantity Total
Sentinel ARV
$ 249,500.00 1 $ 249,500.00
Base Vehicle Information
Engine: 6.7L Turbo Diesel Included 1 Included
Transmission: 6 Speed Select-Shift Auto Included 1 Included Drivetrain: 4x4 Included 1 Included
Seating Capacity: 10-12 Included 1 Included
Vehicle Doors: 6 Included 1 Included
Included Options
NIJ IV Armoring ( .50 cal Protection) Included 1 Included Armored Firewall Included 1 Included
Radiator Protection Included 1 Included
Battery And ECM Protection Included 1 Included
Fuel Tank Protection Included 1 Included
Lockable Fuel Tank Cover Included 1 Included
Wire Mesh Installed In Tailpipe Included 1 Included
Upgraded Heavy Duty Adaptive Suspension Included 1 Included Upgraded Heavy Duty Brake System Included 1 Included
Upgraded HD Hinges Included 1 Included
Gun Ports Included 13 Included
Roof Escape Hatch With Gun Port Included 1 Included
Side Door Locking System (Side Doors Can Be
Locked Into Place At The Open Position) Included 1 Included Rear Door Locking System (Rear Doors Can Be
Locked Into Place at 90° and 180°) Included 1 Included
Built In Ladder On Rear Doors For Roof Access Included 1 Included Heavy Duty Tactical Door Locks (3 Position Blast
Locks) Included 1 Included
HD Auxiliary Air Conditioning/Heat Unit For Rear
Cabin Included 1 Included
Roof Mounted Remote Controlled Spot Lights Included 2 Included Item #15. Page 20
Meeting Date: 5/10/2022 / Packet Page #: 459
INTERNATIONAL ARMORED GROUP US, Inc.
5840 US1 HWY S, Saint Augustine, Florida, 32086
Tel: +1-904-794-4304, Fax: +1-904-794-9232, Email: [email protected], Web: www.interarmored.com Standard Vehicle Equipment
Vehicle Tool Kit Included 1 Included
Upgraded Jack Included 1 Included
Tire Iron Included 1 Included
Tow Rope Included 1 Included
Additional Options
Tactical HD 20” Tires Mounted On HD Steel Rims
With Beadlocks And FINABALL Run-Flat Inserts
System
$15,000.00 1 $15,000.00
Turret With Ballistic Glass $8,500.00 1 $8,500.00
Electric Winch With remote control 16,500lbs
Capacity
$2,900.00 1 $2,900.00
Law Enforcement Light/Siren Package
(Includes Whelen Siren/ Light Control Unit, 100 Watt
PA Speaker And (8) Red/Blue Strobe Lights)
(California Burning Red)
$5,500.00 1 $5,500.00
Manual Breaching Ram With Manual Gas Injection $6,500.00 1 $6,500.00 AC/DC 3600 Watt Inverter $1,800.00 1 $1,800.00
Back Up Camera with 7” Monitor $750.00 1 $750.00
Total Cost of Vehicle (with options) $290,450.00
Tax (10.25%) $29,771.13
Total Cost of Vehicle (with/ Taxes) $320,221.13
* All prices are FOB St. Augustine, FL, please note sales tax has not been included. **Please note this quote is open-market, non-GSA. Purchases made through the GSA schedule are subject to a GSA Industrial Funding Fee equal to 0.75% of $100 value. The GSA IFF fee is remitted to the GSA Schedule and not retained by IAG.

Delivery Terms: FOB Origin, lead time is 180 days from arrival of chassis.

Validity: Prices are valid for 60 Days
Prepared By: Alex Wilson on 02/14/2022
Item #15. Page 21
Meeting Date: 5/10/2022 / Packet Page #: 460
Armored Rescue
Vehicle
Police Department
City Council Meeting
Item # _
May 10, 2022
Marc Archibald, Support Services Supervisor
CityOfGlendora.org
Item #15. Page 22
Meeting Date: 5/10/2022 / Packet Page #: 461
2 1980 Peacekeeper
Cadillac Gage
Item #15. Page 23
Meeting Date: 5/10/2022 / Packet Page #: 462
3 BACKGROUND
• Our current armored rescue vehicle, the Peacekeeper made by Cadillac Gage is aging and needs to be modernized.
• Built on a Dodge chassis and drivetrain, the light-armored Peacekeeper’s were originally put into service for the US Air Force around 1980.
• When the Peacekeeper’s became outdated and phased out of service, they were made available to police department’s through the 1033 (government surplus) program.

Item #15. Page 24
Meeting Date: 5/10/2022 / Packet Page #: 463
4 BACKGROUND
• The Glendora Police Department’s Peacekeeper has been in service for almost 20 years, with over 100 FSET (Foothill Special Enforcement Team) missions as well as countless critical incidents in the field.
• Currently maintained by Glendora City Yard mechanics. • Though it received an overhaul several years ago, the Peacekeeper still possesses an outdated braking and steering system, a motor that is prone to overheating in the summer months, leaks which have damaged the interior, and a poor windshield wiper system.
• The Peacekeeper does not air conditioning and lacks adequate safety restraints outside of the two front seats.

Item #15. Page 25
Meeting Date: 5/10/2022 / Packet Page #: 464
5 BACKGROUND
• The Peacekeeper interior is small, especially when considering accompanying tools and gear. The vehicle handles poorly and is difficult to drive with its small ballistic front, side door and rear windows. There is only room for one, tightly fit stretcher, with minimal space for life saving measures.

Item #15. Page 26
Meeting Date: 5/10/2022 / Packet Page #: 465
6 2022 Sentinel Armored Rescue Vehicle (ARV)
International Armored Group
Item #15. Page 27
Meeting Date: 5/10/2022 / Packet Page #: 466
7 PROPOSED ASSET
• The Sentinel is a four-door, four-wheel drive armored rescue vehicle that is purpose built for critical incidents and rescue scenarios. • Armor rated up to .50 caliber rounds, while the entire cabin and undercarriage is blast resistant.
• Off-road inspired, heavy duty adaptive suspension, ensuring excellent handling both on and off-road.
• Additional ground clearance; critical in disaster relief scenarios, or rugged environments where other vehicles cannot pass.

Item #15. Page 28
Meeting Date: 5/10/2022 / Packet Page #: 467
8 PROPOSED ASSET
• The Sentinel is a reliable armored rescue vehicle on a Ford F550 chassis, powered by a 6.7L Power Stroke Turbo Diesel.
• Heavy duty steel wheels and bead-lock run-flat tires. • 16,500lb. electric winch, law enforcement lights and sirens, backup camera, and modern safety restraints throughout the entire vehicle.

Item #15. Page 29
Meeting Date: 5/10/2022 / Packet Page #: 468
9 PROPOSED ASSET
The Sentinel will accommodate more personnel and emergency equipment, to include additional stretchers, than its predecessor.

Item #15. Page 30
Meeting Date: 5/10/2022 / Packet Page #: 469
10 FISCAL IMPACT
If approved, COPS SLESF funds will be used for this one-time purchase:
• COPS, or Citizen Options for Public Safety, was created in 1996 via California state legislation AB3229. These funds are distributed through the California Supplemental Law Enforcement Services Fund (SLESF).
• SLESF funds are grant funds and the enabling legislation mandates each municipality will receive funds annually to be spent on “front-line law enforcement services”.
• Future awards are anticipated but not guaranteed.

Item #15. Page 31
Meeting Date: 5/10/2022 / Packet Page #: 470
11 FISCAL IMPACT
• Enabling legislation specifies a city council must approve the disposition of the funds, as specified in the written request of the entity’s Chief of Police at a public hearing.
• The Sentinel ARV, based upon the Assembly Bill created by Government Code 7070, meets the designation of military equipment based on its ability to carry “personnel” and is armor plated. • Thus the Police Department, pursuant to AB481 must obtain City Council approval for this purchase and in turn add this vehicle into the military equipment policy.

Item #15. Page 32
Meeting Date: 5/10/2022 / Packet Page #: 471
12 RECOMMENDATIONS
That the City Council:

1. Approve the purchase for a Sentinel Armored Rescue Vehicle (ARV) from International Armored Group in the amount of $340,000, using COPS funds (Citizens Options for Public Safety); and

2. Due to this purchase not being in the FY2021/2022 budget, approve a budget appropriation; authorizing the Administrative Director to make necessary budget adjustments; and

3. Authorize the City Manager or his designee, to execute the purchase order with International Armored Group US, Inc., including making minor and nonsubstantive changes.

Item #15. Page 33
Meeting Date: 5/10/2022 / Packet Page #: 472

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 10, 2022
FROM: PUBLIC WORKS DEPARTMENT DISTRICTS: CITYWIDE
SUBJECT: APPROVE THE SECOND AMENDMENT TO THE AGREEMENT WITH MERRIMAC PETROLEUM, INC. DBA MERRIMAC ENERGY GROUP FOR THE DELIVERY OF

UNLEADED AND DIESEL FUELS TO INCREASE THE ANNUAL AGREEMENT AMOUNT TO $452,000, AND EXECUTE THE FOURTH 1-YEAR EXTENSION OPTION (STRATEGIC PLAN ITEM 14-IFSS)

RECOMMENDATION
That the City Council:

1. Approve a second amendment to the agreement with Merrimac Petroleum, Inc. dba Merrimac Energy Group for the delivery of unleaded and diesel fuels to increase the annual agreement amount to $452,000, piggyback on the agreement between Merrimac Energy Group and the City of Huntington Beach, and execute the fourth 1-year extension option;

2. Authorize the City Manager or his designee to execute the agreement including making minimal and/or non-substantive changes;

3. Approve a supplemental appropriation in the amount of $83,000 from Vehicle Fund 549 Reserves for Fiscal Year 2021/22;

EXECUTIVE SUMMARY
Agreement prices for fuel delivery are based on set discounts or increases of pricing on the day of delivery as reported by Oil Price Information Service, plus various taxes and fees rather than being static amounts.

The City’s current agreement with Merrimac Petroleum, Inc. dba Merrimac Energy Group (Merrimac) for unleaded and diesel fuel delivery was entered into on September 11, 2018, with an original term expiring June 30, 2019, and the option to renew for five 1-year terms, potentially through June 30, 2024. The current agreement extension expires June 30, 2022. Also, due to recent rapid price increases the amount of the agreement needs to be increased beyond administrative authorization levels.

Due to increasing costs and the pending expiration for of the current contract term staff is recommending appropriating $83,000 from Vehicle Fund 549 Reserves for Fiscal Year (FY) 2021/22 Vehicle Fund in order to cover anticipated costs through June 30, 2022, exercising the fourth extension option to ensure continued services through June 30, 2023 and increasing the agreement amount to an amount not to exceed $452,000 per fiscal year unless additional compensation is approved.

Additionally, the current agreement piggybacks on an older, no longer active City of Ventura agreement with Merrimac. The recommended amendment would alter the agreement to piggyback on a City of Huntington Beach agreement with Merrimac instead, which was amended in 2022 to extend its term for three additional years, through January 31, 2025. The two agreements use different pricing models, and it is anticipated that the new pricing model will provide a savings to Glendora heading forward in comparison to continuing under current pricing.

As the extension is for only one year, and current pricing is historically higher than normal, staff will reevaluate the agreement amount if/when recommending exercising the next and final extension option through June 30, 2024, and return to City Council at that time.

Item #16. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 473

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Per the Glendora Municipal Code (GMC) Section 2.40.050(4), “Purchases made at contract prices awarded by federal or state governments or by any political subdivision thereof or pursuant to a cooperative purchasing agreement” are exempt from GMC Sections 2.40.070 and 2.40.080 regarding informal purchasing and formal contract procedures, respectively. This is known as “piggybacking” or the “piggyback right,” which is defined by Black’s Law Dictionary as “a right aforementioned in a contract, allowing a party to copy the actions of another party too.”
The City Council awarded the current agreement with Merrimac at its September 11, 2018 meeting, piggybacking off a City of Ventura agreement with Merrimac.

The City Council approved the 1st amendment to the agreement at its October 8, 2019 meeting, which exercised the 1st annual extension option of the agreement, and allowed for future annual extensions to be approved by written agreement between the Public Works Director and the contractor.

The 2nd annual extension option was executed by the Public Works Director and the contractor via signed letter July 22, 2020 and extended the agreement term through June 30, 2021.

The 3rd and current annual extension option was executed by the Public Works Director and the contractor via signed letter June 9, 2021 and extended the agreement term through June 30, 2022.

The City Council adopted the FY2021/23 2-Year Budget at its June 22, 2021 meeting, which included $300,000 in funding for FY2021/22, and $306,000 in funding for FY2022/23 for Vehicle Fund Fuel Account.

The City Council approved amending the FY2021/22 Budget at its March 8, 2022 meeting, which included increasing funding for Vehicle Fund Fuel Account for FY2021/22 from $300,000 to $333,000.

DISCUSSION
Merrimac has provided unleaded gasoline and diesel fuel delivery services to Glendora since 1999, but the City’s most recent agreement with Merrimac was entered into on September 11, 2018, with an original term expiring June 30, 2019, and the option to extend for five 1-year terms, potentially through June 30, 2024.

The current extension expires June 30, 2022. Total annual compensation is not to exceed $275,000 per fiscal year unless additional compensation is approved. The agreement allows for the administrative increase of up to $25,000 with any greater increases requiring approval by the City Council. This agreement piggybacks (Per GMC Section 2.40.050(4)) on the July 1, 2018, amendment to an agreement between Merrimac and the City of Ventura (formerly known as the City of San Buenaventura).

Recently, due to global events, fuel prices rapidly increased to where the amount of the agreement needs to be increased beyond administrative authorization levels, and the fuel budget itself increased in order for the City to continue purchasing fuel, and operating its fleet of equipment and vehicles to provide public services.

Based on this and the need to extend the existing agreement in the near future, staff reached out to Merrimac to convey the need to increase and confirm their interest in extending for another year. While confirming its interest, Merrimac also indicated that the City of Ventura agreement was no longer in effect.

As an alternative, Merrimac offered that Glendora could instead piggyback on a 2019 agreement between Merrimac and the City of Huntington Beach, which was amended in 2022 to extend through January 31, 2025.

Staff analyzed the pricing of this agreement and determined it would likely provide a savings to Glendora compared to continuing with current pricing. The reason for this is that under Glendora’s current agreement, the City receives fuel at the Oil Price Information Service’s (OPIS) “average rack” price for the Los Angelesarea on the date fuel is shipped, with various discounts or increases depending on the fuel type and quantity delivered, plus required taxes and fees, while the City of Huntington Beach’s contract is based upon on the Item #16. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 474
“unbranded low rack” price, with different but relatively similar discounts and increases, and identical taxes and fees.

To briefly explain some of these terms, OPIS is one of the main global oil Price Reporting Agencies (PRA) per the International Organization of Securities Commissions (IOSCO), an association of securities regulatory authorities whose board members represent over 30 nations around the globe, including the United States.

PRAs are privately owned publishers and information providers that assess going market prices for commodities by surveying market participants and tracking transactions. Different PRAs use their own methodologies to report prices and tend to specialize in/be known for their expertise on specific commodities. OPIS is viewed as the authoritative industry source for retail, and wholesale or “rack” fuel pricing in particular. Fuel prices are influenced by multiple markets in a chain-like fashion, with rack pricing being the last step before the retail market, and what local government fuel contracts are typically based upon.

At the top of the chain is the New York Mercantile Exchange, commonly known as the NYMEX, and sometimes referred to as the futures market. It is a mostly electronic platform of exchange, where paper fuel contracts are bought and sold for a period in the future, with physical barrels rarely changing hands.

The next stop in the chain is the “spot” market. Spot purchases refer to commodities physically traded on pipelines or via barge or cargo, and fuel is negotiated “on the spot” at the refinery gate or one of the major refinery hubs. Spot transactions are large (5,000 barrels/210,000 gallons minimum), and are not done at a flat price, but in relationship to a related commodity on the NYMEX.

Below the spot market is the “rack” or wholesale market, which responds to the NYMEX and spot markets.

Racks are fuel distribution points and are called that because trucks pull up to an actual loading rack to receive fuel from suppliers. There are approximately 400 racks in the United States, and unlike spot transactions, rack transactions are much smaller and on the scale of truck/trailer quantities of around 8,000 gallons.

Finally, there is retail market, which is the price paid at the pump by typical consumers and members of the public.

The average rack price, like it sounds, is the average of both branded and unbranded racks for an area.

Item #16. Page 3
Meeting Date: 5/10/2022 / Packet Page #: 475
Similarly, the low unbranded rack price is the lowest of the unbranded racks. Branded fuels contain proprietary mixes of additives that the brand owners claim are better for engines and increase performance.

Despite these claims, unbranded fuels contain all additives required by federal quality standards and regulations, and both branded and unbranded fuels must be tested and proven not to be harmful to vehicles.

Unbranded fuels tend to be less expensive than branded fuels, although occasionally the low rack price for branded fuel may be lower than the low rack price for unbranded.

To estimate potential costs under the new pricing model, staff reviewed recent invoices and the OPIS pricing at the time of delivery to compare actual invoiced amounts over the previous year for gasoline with what hypothetical estimated costs would have been under the new pricing, including all applicable taxes and fees.

The City typically needs less than one delivery of diesel per year, so potential total savings on that in dollars are limited but still present, and a similar evaluation for the previous two invoices for diesel, covering the last two years, is shown in the second table below. Overall, based on recent historical invoices, it is anticipated that the recommended amendment pricing will save the City approximately 5.8% on gasoline costs ($3.73/$3.96)* 100% – 100% = 5.8 %) , and 6% on diesel ($3.44/$3.66) - 100% = 6%.

Regular Unleaded 87 Octane Gasoline
Shipped
Date Gallons Gallons/ Day
Actual
Invoice
Amount w/
Average
Rack
Actual
Price/Gallon
After Discount/
Increase + Taxes
& Fees
Hypothetical
Cost Under
Low
Unbranded
Rack
Hypothetical
Price/Gallon
After
Discount/
Increase +
Taxes & Fees
3/30/2021 6,868 N/A $24,528.07 $3.57 $23,487.83 $3.42
4/29/2021 6,941 231.37 $24,543.91 $3.54 $23,407.17 $3.37 6/3/2021 7,042 201.20 $25,872.72 $3.67 $24,732.79 $3.51 7/2/2021 6,623 228.38 $24,796.14 $3.74 $22,904.98 $3.46 8/3/2021 7,010 219.06 $26,658.96 $3.80 $25,246.79 $3.60 8/31/2021 6,923 247.25 $26,022.05 $3.76 $23,221.14 $3.35 9/30/2021 6,969 232.30 $26,034.33 $3.74 $23,694.50 $3.40 11/1/2021 7,122 222.56 $28,599.06 $4.02 $27,189.07 $3.82 12/7/2021 7,845 217.92 $30,395.93 $3.87 $28,177.29 $3.59 1/12/2022 7,172 199.22 $28,691.15 $4.00 $27,287.11 $3.80 2/18/2022 8,247 222.89 $34,265.85 $4.15 $32,479.48 $3.94 3/23/2022 7,295 221.06 $40,261.04 $5.52 $39,318.13 $5.39 Total 86,057 222.11
(average) $340,669.21 $3.96 $321,146.28 $3.73
Ultra Low Sulfur Diesel
Shipped
Date Gallons Gallons/Day
Actual
Invoice
Amount
Actual
Price/Gallon
After
Discount/
Increase +
Taxes & Fees
Hypothetical
Cost Under
City of
Huntington
Beach Pricing
Hypothetical
Price/Gallon
After Discount/
Increase +
Taxes & Fees
11/16/2020 3,981 N/A $11,454.62 $2.88 $10,765.05 $2.70
1/13/2022 3,999 9.45 $17,748.36 $4.44 $16,707.41 $4.18
Total 7,980 9.45
(Average) $29,202.98 $3.66 $27,472.46 $3.44
To estimate a recommended new maximum agreement amount, staff next estimated what potential costs would be with typical use under the rack pricing on the most recent invoices. It should be noted though that the most recent invoice for diesel was in January 2022, prior to recent rapid increases. To estimate annual Item #16. Page 4
Meeting Date: 5/10/2022 / Packet Page #: 476
usage, staff used the average gallons/day estimated above.

Product Average
Gallons/Day
Estimated
Annual Gallons
Current Contract
Pricing Cost
Amendment
Pricing Cost
Regular Unleaded
87 Octane Gasoline 222.11 81,070.15 $447,424.84 $436,946.77 Ultra Low Sulfur
Diesel 9.45 3,449.25 $15,309.57 $14,411.71
Total $451,358.48
Based on this, staff is recommending amending the agreement to an amount not to exceed $452,000, with the option to administratively increase by up to $25,000 for additional services, for a potential total agreement cost of $477,000 per fiscal year.

FISCAL IMPACT
Increased fuel costs and the amended contract will require increasing the FY2021/22 Budget in Vehicle Fund 549.

The City Council increased the FY2021/22 funding in this account from $300,000 to $333,000 at the March 8, 2022 meeting during mid-year budget review.

Estimated fuel costs for the remainder of FY2021/22 are based on the assumption fuel costs will remain relatively similar to the most recent Merrimac invoice under the current agreement pricing, as well as various incidental non-Merrimac related fuel expenses.

FY2021/22 Vehicle Fund
Appropriation Need
Item Amount
Anticipated Additional Expenditures
Through 6/30/2022 $124,000.00
Remaining Budget
(4/25/2022) $41,191.49
Difference $82,808.51
Recommended Appropriation $83,000
Sufficient funds are available in FY 2021/22 to be appropriated from Vehicle Fund 549 Reserves.

Any action taken with this staff report will be incorporated with the Proposed FY 2022/23 Mid-Cycle Budget to be considered by City Council at a future meeting.

ENVIRONMENTAL DETERMINATION
N/A
Prepared By Michael Sledd, Assistant Public Works Director Concurs With Not Applicable
Reviewed By Alison Sweet, Public Works Director
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
Item #16. Page 5
Meeting Date: 5/10/2022 / Packet Page #: 477
ATTACHMENTS:

A. 2018 Glendora-Merrimac Original Agreement
B. Glendora-Merrimac Amendment No. 1
C. Glendora-Merrimac Amendment No. 2
D. Huntington Beach-Merrimac Original Agreement
E. Huntington Beach-Merrimac Amendment No. 1
F. Presentation
Item #16. Page 6
Meeting Date: 5/10/2022 / Packet Page #: 478
Item #16. Page 7
Meeting Date: 5/10/2022 / Packet Page #: 479
Item #16. Page 8
Meeting Date: 5/10/2022 / Packet Page #: 480
Item #16. Page 9
Meeting Date: 5/10/2022 / Packet Page #: 481
Item #16. Page 10
Meeting Date: 5/10/2022 / Packet Page #: 482
Item #16. Page 11
Meeting Date: 5/10/2022 / Packet Page #: 483
Item #16. Page 12
Meeting Date: 5/10/2022 / Packet Page #: 484
Item #16. Page 13
Meeting Date: 5/10/2022 / Packet Page #: 485
Item #16. Page 14
Meeting Date: 5/10/2022 / Packet Page #: 486
Item #16. Page 15
Meeting Date: 5/10/2022 / Packet Page #: 487
Item #16. Page 16
Meeting Date: 5/10/2022 / Packet Page #: 488
Item #16. Page 17
Meeting Date: 5/10/2022 / Packet Page #: 489
Item #16. Page 18
Meeting Date: 5/10/2022 / Packet Page #: 490
Item #16. Page 19
Meeting Date: 5/10/2022 / Packet Page #: 491
Item #16. Page 20
Meeting Date: 5/10/2022 / Packet Page #: 492
Item #16. Page 21
Meeting Date: 5/10/2022 / Packet Page #: 493
Item #16. Page 22
Meeting Date: 5/10/2022 / Packet Page #: 494
Item #16. Page 23
Meeting Date: 5/10/2022 / Packet Page #: 495
Item #16. Page 24
Meeting Date: 5/10/2022 / Packet Page #: 496
Item #16. Page 25
Meeting Date: 5/10/2022 / Packet Page #: 497
Item #16. Page 26
Meeting Date: 5/10/2022 / Packet Page #: 498
Item #16. Page 27
Meeting Date: 5/10/2022 / Packet Page #: 499
Item #16. Page 28
Meeting Date: 5/10/2022 / Packet Page #: 500
Item #16. Page 29
Meeting Date: 5/10/2022 / Packet Page #: 501
Item #16. Page 30
Meeting Date: 5/10/2022 / Packet Page #: 502
Item #16. Page 31
Meeting Date: 5/10/2022 / Packet Page #: 503
Item #16. Page 32
Meeting Date: 5/10/2022 / Packet Page #: 504
Item #16. Page 33
Meeting Date: 5/10/2022 / Packet Page #: 505
Item #16. Page 34
Meeting Date: 5/10/2022 / Packet Page #: 506
Item #16. Page 35
Meeting Date: 5/10/2022 / Packet Page #: 507
Item #16. Page 36
Meeting Date: 5/10/2022 / Packet Page #: 508
Item #16. Page 37
Meeting Date: 5/10/2022 / Packet Page #: 509
Item #16. Page 38
Meeting Date: 5/10/2022 / Packet Page #: 510
Item #16. Page 39
Meeting Date: 5/10/2022 / Packet Page #: 511
01240.0001/780960.1
AMENDMENT NO. 2

TO AGREEMENT FOR CONTRACTUAL SERVICES

THIS AMENDMENT TO THE AGREEMENT FOR CONTRACTUAL SERVICES (“Amendment No. 2”) by and between the CITY OF GLENDORA, a municipal corporation (“City”), and MERRIMAC PETROLEUM, INC d/b/a MERRIMAC ENERGY GROUP, a California corporation (“Contractor”), is effective as of the 10th day of May, 2022.

RECITALS
A. City and Contractor previously entered into that certain Agreement for Contractual Services dated August 9, 2018 (“Agreement”) whereby Contractor agreed to provide unleaded and diesel fuels for use in City vehicles.

B. City and Contractor previously entered into that certain Amendment No. 1 to the Agreement, dated October 19, 2019.

C. City and Contractor now desire to again amend the Agreement, as amended, to adjust the purchase price to be paid to Contractor for unleaded and diesel fuels for use in City vehicles.

D. The Agreement, as amended by the Amendment No. 2, will allow the City to piggyback on that certain agreement between Contractor and the City of Huntington Beach, effective on or about March 7, 2019, as amended on or about January 30, 2022, which is incorporated herein by this reference.

TERMS

1. Contract Changes. The Agreement is again amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics.

Section 2.1 of the Agreement, as amended, is amended as follows:

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Amended Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Twohundred seventy-five thousand^ Dollars ($275.000) Four Hundred Fifty-Two Thousand Dollars ($452,000) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.”
Section 3.1 of the Agreement, as amended, is amended as follows:
“Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement, as amended, shall continue in full force and effect until completion of the services but not exceeding three (3) one (1) year extended terms, commencing from and after October 19, 2019, upon request of the Contractor and the written approval of City’s Contract Officer one (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).” DocuSign Envelope ID: 29E25639-0EB3-4399-91A7-0F17C571FA36 Item #16. Page 40
Meeting Date: 5/10/2022 / Packet Page #: 512
01240.0001/535314.1

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 2 the provisions of the Agreement, as amended, shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No. 2 to the Agreement.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Contractor each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.

Contractor represents and warrants to City that, as of the date of this Amendment No. 2, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Contractor that, as of the date of this Amendment No. 2, Contractor is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 2.

5. Authority. The persons executing this Amendment No. 2 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. Ion behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 29E25639-0EB3-4399-91A7-0F17C571FA36 Item #16. Page 41
Meeting Date: 5/10/2022 / Packet Page #: 513
01240.0001/780960.1
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Marie Ricci
Administrative Services Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

Merrimac Petroleum, Inc.

Name: Mary Hazelrigg
Title: President and Secretary
Email Address: [email protected]
Address: Merrimac Energy Group
3738 Bayer Ave. #204
Long Beach, CA 90808
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY

BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

DocuSign Envelope ID: 29E25639-0EB3-4399-91A7-0F17C571FA36 May 5, 2022 | 10:36 AM PDT
Item #16. Page 42
Meeting Date: 5/10/2022 / Packet Page #: 514
Item #16. Page 43
Meeting Date: 5/10/2022 / Packet Page #: 515
Item #16. Page 44
Meeting Date: 5/10/2022 / Packet Page #: 516
Item #16. Page 45
Meeting Date: 5/10/2022 / Packet Page #: 517
Item #16. Page 46
Meeting Date: 5/10/2022 / Packet Page #: 518
Item #16. Page 47
Meeting Date: 5/10/2022 / Packet Page #: 519
Item #16. Page 48
Meeting Date: 5/10/2022 / Packet Page #: 520
Item #16. Page 49
Meeting Date: 5/10/2022 / Packet Page #: 521
Item #16. Page 50
Meeting Date: 5/10/2022 / Packet Page #: 522
Item #16. Page 51
Meeting Date: 5/10/2022 / Packet Page #: 523
Item #16. Page 52
Meeting Date: 5/10/2022 / Packet Page #: 524
Item #16. Page 53
Meeting Date: 5/10/2022 / Packet Page #: 525
Item #16. Page 54
Meeting Date: 5/10/2022 / Packet Page #: 526
Item #16. Page 55
Meeting Date: 5/10/2022 / Packet Page #: 527
Item #16. Page 56
Meeting Date: 5/10/2022 / Packet Page #: 528
Item #16. Page 57
Meeting Date: 5/10/2022 / Packet Page #: 529
Item #16. Page 58
Meeting Date: 5/10/2022 / Packet Page #: 530
Item #16. Page 59
Meeting Date: 5/10/2022 / Packet Page #: 531
Item #16. Page 60
Meeting Date: 5/10/2022 / Packet Page #: 532
Item #16. Page 61
Meeting Date: 5/10/2022 / Packet Page #: 533
Item #16. Page 62
Meeting Date: 5/10/2022 / Packet Page #: 534
Item #16. Page 63
Meeting Date: 5/10/2022 / Packet Page #: 535
Item #16. Page 64
Meeting Date: 5/10/2022 / Packet Page #: 536
Item #16. Page 65
Meeting Date: 5/10/2022 / Packet Page #: 537
Item #16. Page 66
Meeting Date: 5/10/2022 / Packet Page #: 538
Approve a Second Amendment to the agreement
with Merrimac Energy Group for Fuel Delivery
and Increasing Fuel Account Funding
Public Works, Equipment Maintenance
City Council
Item # XX
May 10, 2022 CityOfGlendora.org
Item #16. Page 67
Meeting Date: 5/10/2022 / Packet Page #: 539
Fuel Prices
2 Item #16. Page 68
Meeting Date: 5/10/2022 / Packet Page #: 540
Gasoline Cost Comparison Analysis
Regular Unleaded 87 Octane Gasoline
Shipped Date Gallons Gallons/ Day
Actual Invoice
Amount w/
Average Rack
Actual Price/Gallon After
Discount/Increase + Taxes
& Fees
Hypothetical Cost
Under Low
Unbranded Rack
Hypothetical
Price/Gallon After
Discount/ Increase +
Taxes & Fees
3/30/2021 6,868 N/A $24,528.07 $3.57 $23,487.83 $3.42
4/29/2021 6,941 231.37 $24,543.91 $3.54 $23,407.17 $3.37 6/3/2021 7,042 201.20 $25,872.72 $3.67 $24,732.79 $3.51 7/2/2021 6,623 228.38 $24,796.14 $3.74 $22,904.98 $3.46 8/3/2021 7,010 219.06 $26,658.96 $3.80 $25,246.79 $3.60 8/31/2021 6,923 247.25 $26,022.05 $3.76 $23,221.14 $3.35 9/30/2021 6,969 232.30 $26,034.33 $3.74 $23,694.50 $3.40 11/1/2021 7,122 222.56 $28,599.06 $4.02 $27,189.07 $3.82 12/7/2021 7,845 217.92 $30,395.93 $3.87 $28,177.29 $3.59 1/12/2022 7,172 199.22 $28,691.15 $4.00 $27,287.11 $3.80 2/18/2022 8,247 222.89 $34,265.85 $4.15 $32,479.48 $3.94 3/23/2022 7,295 221.06 $40,261.04 $5.52 $39,318.13 $5.39 Total 86,057 222.11
(average) $340,669.21 $3.96 $321,146.28 $3.73
3 Item #16. Page 69
Meeting Date: 5/10/2022 / Packet Page #: 541
Gasoline Cost Comparison Analysis
4 Ultra Low Sulfur Diesel
Shipped Date Gallons Gallons/
Day
Actual
Invoice
Amount
Actual
Price/Gallon
After
Discount/
Increase +
Taxes & Fees
Hypothetical
Cost Under City
of Huntington
Beach Pricing
Hypothetical
Price/Gallon After
Discount/
Increase + Taxes
& Fees
11/16/2020 3,981 N/A $11,454.62 $2.88 $10,765.05 $2.70
1/13/2022 3,999 9.45 $17,748.36 $4.44 $16,707.41 $4.18
Total 7,980 9.45
(Average) $29,202.98 $3.66 $27,472.46 $3.44
Item #16. Page 70
Meeting Date: 5/10/2022 / Packet Page #: 542
Estimating Potentially Likely Costs
Product Average
Gallons/Day
Estimated
Annual Gallons
Current
Contract
Pricing Cost
Amendment
Pricing Cost
Regular
Unleaded 87
Octane
Gasoline
222.11 81,070.15 $447,424.84 $436,946.77
Ultra Low
Sulfur Diesel 9.45 3,449.25 $15,309.57 $14,411.71
Total $451,358.48
5 Item #16. Page 71
Meeting Date: 5/10/2022 / Packet Page #: 543
Fiscal Impacts & Needs
6 FY2021/22 Vehicle Fund Fuel Account 549-6563-51650 Appropriation Need Item Amount
Anticipated Additional Expenditures
Through 6/30/2022 $124,000.00
Remaining Budget
(4/25/2022) $41,191.49
Difference $82,808.51
Recommended Appropriation $83,000
Item #16. Page 72
Meeting Date: 5/10/2022 / Packet Page #: 544
7 RECOMMENDATIONS

1. Approve a second amendment to the agreement with Merrimac Petroleum, Inc. dba Merrimac Energy Group for the delivery of unleaded and diesel fuels to increase the annual agreement amount to $452,000, piggyback on the agreement between Merrimac Energy Group and the City of Huntington Beach, and execute the fourth 1-year extension option;

2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes;

3. Approve a supplemental appropriation in the amount of $83,000 from Vehicle Fund 549 Reserves for Fiscal Year 2021/22.

That the City Council:

Item #16. Page 73
Meeting Date: 5/10/2022 / Packet Page #: 545
8 Thank you !
Item #16. Page 74
Meeting Date: 5/10/2022 / Packet Page #: 546

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 10, 2022
FROM: PUBLIC WORKS DISTRICT(S): 5
SUBJECT: AWARD A PUBLIC WORKS AGREEMENT TO HORIZONS CONSTRUCTION CO. INT’L, INC. FOR CITYWIDE SLURRY SEAL FY 2021-2022, PLAN NO. 1350 IN THE AMOUNT OF $175,183.84 FROM ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUND, CAPITAL IMPROVEMENT ACCOUNT 256-999-70000, AND $2,488.75 FROM WATER OPERATIONS FUND, PUMP, WELL, AND RESERVOIR REPAIR ACCOUNT 531-6571- 56320, FOR A TOTAL OF $177,672.59 (STRATEGIC PLAN ITEM 46-IMCIF)

RECOMMENDATION
That the City Council:

1. Award a Public Works Agreement to Horizons Construction Co. Int’l, Inc. for Citywide Slurry Seal FY 2021-2022, Plan No. 1350 in the amount of $175,183.84 from Road Maintenance Rehabilitation Account Fund, Capital Improvement Account 256-999-70000, and $2,488.75 from Water Operations Fund, Pump, Well, and Reservoir Repair Account 531-6571-56320, for a total of $177,672.59;

2. Adopt a Categorical Exemption from the California Environmental Quality Act Pursuant to Section 15301(c) of the California Code of Regulations;

3. Authorize the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes; and

4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

EXECUTIVE SUMMARY
As a participating agency of the Sourcewell cooperative purchasing organization (Sourcewell), Glendora can utilize Sourcewell agreements under applicable regulations. Horizons Construction Co. Int’l, Inc. (Horizons) holds a competitively bid indefinite quantity construction (IQC) agreement with Sourcewell as an asphalt/paving contractor for the Southern Coastal & Interior Region.

Staff procured a proposal from Horizons for slurry seal work in specific areas based upon applicability of the treatment and cost, for a total amount of $177,672.59 (Attachment A).

The adopted Fiscal Year (FY) 2021/23 Two-Year Budget’s Capital Improvement Program (CIP) included $250,000 funded for FY2021/22 in Road Maintenance Rehabilitation Account Fund, Capital Improvement Account 256-999-70000 for the Citywide Slurry Seal Project, sufficient to accommodate the $175,183.84 for the street locations of the work.

The FY2021/22 Budget for Water Operations Fund, Pump, Well and Reservoir Repair Account 531-6571- 56320 had a balance of $58,566.64 at the time of this report, sufficient to accommodate the $2,488.75 for the Hook Canyon Reservoir portion of the work.

Staff recommends that City Council award a public works agreement to Horizons for the slurry seal work detailed in their proposal in the total amount of $177,672.59 (Attachment B), adopt a Categorical Exemption from the California Environmental Quality Act (CEQA) pursuant to the California Code of Regulations Item #17. Page 1
Meeting Date: 5/10/2022 / Packet Page #: 547
Staff Report Page 2 of 8
(Attachment C), and authorize staff to execute the agreement and any necessary change orders in an amount not to exceed 10% of the original contract amount.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The Fiscal Year (FY) 2021/23 Two-Year Budget was adopted at the June 22, 2021 City Council Meeting, and the CIP included $250,000 funded for FY2021/22 in Road Maintenance Rehabilitation Account Fund, Capital Improvement Account 256-999-70000 for the Citywide Slurry Seal Project.

Per California Government Code §6502 regarding Joint Powers Agreements, “if authorized by their legislative or other governing bodies, two or more public agencies by agreement may jointly exercise any power common to the contracting parties, including, but not limited to, the authority to levy a fee, assessment, or tax, even though one or more of the contracting agencies may be located outside this state.” Per Glendora Municipal Code (GMC) Section 2.40.050(4), “Purchases made at contract prices awarded by federal or state governments or by any political subdivision thereof or pursuant to a cooperative purchasing agreement” are exempt from GMC Sections 2.40.070 and 2.40.080 regarding informal purchasing and formal contract procedures, respectively.

Sourcewell (formerly National Joint Powers Alliance/NJPA) is a local government unit, public corporation, and public agency pursuant to the Minnesota Constitution and Minnesota Statutes §123A.21. Sourcewell was created by state law as a service cooperative with a statutory purpose to assist public agencies in meeting specific needs which are more efficiently delivered cooperatively than by an entity individually.

Sourcewell cooperative purchasing contracts are made available to participating agencies through Minnesota Statutes §471.59, and Sourcewell clients can utilize cooperative purchasing contracts through similar laws in their respective jurisdiction. Participating agencies include all eligible government, education, and nonprofit agencies nationwide, and in Canada. Glendora is a participating Sourcewell agency (Member ID#94382).

Horizons was awarded a competitively bid IQC agreement by Sourcewell for the Southern Coastal & Interior Region covering Los Angeles, Orange, Riverside, San Bernardino, and Ventura Counties on August 28, 2019 (Attachment D), with an initial term of 1 year, and three 1-year term renewal options. Two options have been executed to date (Attachments E & F). The current extension is active through August 27, 2022.

Sourcewell contracts with Gordian to administer and facilitate the use of these agreements under Sourcewell’s ezIQC® program. The City pays no fees to and does not contract directly with Gordian as part of their liaison services when using these contracts.

DISCUSSION
The Adopted Fiscal Year (FY) 2021/23 Two-Year Budget CIP includes $250,000 funded in Road Maintenance Rehabilitation Account (RMRA) Fund, Capital Improvement Account 256-999-70000 for the Citywide Slurry Seal Project in FY2021/22, $250,000 programmed for FY2022/23, and $250,000 proposed for each sequential year through FY2025/26.

Slurry seals are a preventative maintenance treatment, as opposed to a true repair. They generally consist of a mixture of conventional or latex-modified emulsified asphalt, well-graded fine aggregate, mineral filler, and water placed over existing asphalt concrete (AC). They extend pavement life by providing new wear surfaces and preventing more serious damage, and thus defer the need for more costly repairs and reconstructions. Due to not being a true repair though, they are not necessarily well suited for addressing all types of streets, or types and levels of street deterioration.

The first step staff took to identify a project location for FY2021/22 was to focus on local/residential streets and alleys, and exclude primary arterial and collector/secondary arterial streets as classified in the Pavement Management Plan (PMP). The reason for excluding arterials and collectors was due to their heavier traffic loads. The lifespan of slurry seal before needing reapplication is significantly reduced on Item #17. Page 2
Meeting Date: 5/10/2022 / Packet Page #: 548
Staff Report Page 3 of 8
heavier trafficked streets, and thus its value as a preventative treatment as well. Additionally, the work itself is generally more expensive per square foot on those type of streets due to items such as the increased traffic control and restriping necessary.

For a second step, staff reviewed local streets using the PMP to preliminarily identify locations that were potentially well suited for slurry seal based on condition and use. As part of developing the PMP, each City street segment was evaluated near the end of 2020 and assigned a Pavement Condition Index (PCI) rating from 0-100. The average PCI for all Glendora streets, weighted by area, was 65.4.

Typical PCI
Per PMP Treatment Type Typical Cost(Per PMP)
60-85 Type II Slurry Seal (Local) $0.40/ft2
60-85 Type II Slurry Seal (Arterial) $0.55/ft2
60-85 Cape Seal
(Asphalt-Rubber Aggregate Membrane (ARAM) + Type II Microsurface) $1.15/ft2 20-74 AC Grind & Overlay $3.00/ft2
20-74 Asphalt Rubber Hot Mix (ARHM) $5.50/ft2
0-20 AC Reconstruction $10.50/ft2
0-20 Portland Cement Concrete Reconstruction $15.00/ft2 While the PMP cites PCI ratings of 60-85 as ideal for slurry seal, understanding these numbers, and the appropriateness of slurry seal as a treatment in context to them, requires some explanation. For streets with PCIs above 85, the issue is not that the slurry seal is ineffective per se, but that it is a luxury when there are other streets in more urgent need of maintenance and repairs. In the event a city had a network of streets that were mostly or all above 85, routine slurry seal could still be effective for preventing or greatly slowing those streets’ deterioration. For streets below 60, the issue is with efficacy of the treatment, but relying on desktop numbers alone without more in-depth analysis, including field confirmation, can still often miss locations that might be good candidates.

The reason for this is that while surveying and calculation methods for PCI are standardized by the American Society for Testing and Materials International, they are still somewhat subjective depending on the individual evaluator, and not all types of “distress” are created equally when it comes to slurry seal being an effective treatment or not. Certain pavement areas with lower than ideal PCI ratings may or may not be appropriate for slurry seal depending on the types of distress present. In particular, slurry seal can still have Item #17. Page 3
Meeting Date: 5/10/2022 / Packet Page #: 549
Staff Report Page 4 of 8
significant benefits where block cracking, joint reflection cracking, linear and transverse cracking, patching, polished aggregate, raveling or weathering are the major distress features present, with minimal amounts of other types of issues.

In light of this, staff searched for streets within 10% of 60, or down to 54, and where a concentration of these was found, also considered isolated locations such as cul-de-sacs or other very short neighborhood streets as low as 41 on a situational basis. Because of the minimal amounts of traffic these locations tend to receive, these sites can sometimes still see meaningful benefits from slurry seal depending on the nature of their defects.

After narrowing the streets down based on condition, staff reviewed the locations on a map to identify a geographically cohesive project area where the streets were on the lower end of the suitable PCI range.

The goal with this was to overhaul an area rather than scattered streets, while staying within the allotted annual budget, and to arrest further deterioration of streets close to becoming unsuitable for slurry seal.

Staff then conducted site visits to verify the information in the PMP matched field conditions. Based upon this, staff identified the street segments shown below.

Item #17. Page 4
Meeting Date: 5/10/2022 / Packet Page #: 550
Staff Report Page 5 of 8
Street Segment 2020 PCI
Evaluation
Boulder Springs Dr. Fountain Springs Ln. east to Glendora Mountain Rd. 56 Boulder Springs Dr. Glendora Mountain Rd. east to end of street in Equestrian Park 54 Canyon Springs Ln. Fountain Springs Ln. east to Dalton Springs Ln. 55 Dalton Springs Ln. Canyon Springs Ln. north to Boulder Springs Dr. 57 Dalton Springs Ln. Boulder Springs Dr. north to Fountain Springs Ln. 63 Fawn Springs Ln. Hidden Springs Ln. north to Palm Dr. 60 Fawn Springs Ln. Palm Dr. north to end of street/cul-de-sac 64 Fountain Springs Ln. Sierra Madre Ave. north to Hidden Springs Ln. 67 Fountain Springs Ln. Dalton Springs Ln. north to Boulder Springs Dr. 61 Fountain Springs Ln. Boulder Springs Dr. north to Canyon Springs Ln. 58 Hidden Springs Ln. Loraine Ave. east to end of street/cul-de-sac 65 Indian Springs Dr. West end of street/cul-de-sac east to Quail Springs Pa. 64 Indian Springs Dr. Quail Springs Pa. east to Fawn Springs Ln. 60 Indian Springs Dr. Fawn Springs Ln. east to end of street/cul-de-sac 67 Pebble Springs Ln. West end of street/cul-de-sac east to Fountain Springs Ln. 63 Pebble Springs Ln. Fountain Spring Ln. east to end of street/cul-de-sac 64 Palm Dr. Quail Springs Pa. east to Glendora Mountain Rd. 58 Quail Spring Pa. Hidden Springs Ln. north to Palm Dr. 63 Willow Springs Ln. Palm Dr. north to end of street/cul-de-sac 45 In addition to these locations, staff also identified a need for AC repair around the Hook Canyon Reservoir, with sufficient funds to accommodate the work in the FY2021/22 Budget from the Water Operations Fund, Pump, Well, and Reservoir Repair Account 531-6571-56320.

Once all locations were identified, being familiar with the Sourcewell ezIQC® program, staff contacted Gordian representatives as Sourcewell’s administrator of these contracts to discuss the potential to use an IQC contract for the project. While IQC contracts are not always well-suited for projects requiring significant engineering or unique design, they can be a good fit for relatively generic/standard projects such as slurry seal.

Item #17. Page 5
Meeting Date: 5/10/2022 / Packet Page #: 551
Staff Report Page 6 of 8
The benefits these contracts can provide to agencies, and smaller agencies in particular, include:
 Immediate access to local, competitively-awarded contracts w/ pre-qualified contractors,  Expert review of price proposals,
 Assistance with scope of work development,
 Streamlined change-order process if required,
 Preset and transparent pricing,
 Reduced internal procurement and administrative costs, and  Reduced actual costs/better pricing due to larger volume of work/increased purchasing power of combined multiple agencies (the estimated total annual value of Horizons’ ezIQC® asphalt/paving contract is $4.7 million).

Some examples of other local area agencies utilizing ezIQC® contracts include:
 City of Anaheim electrical and lighting upgrades (2 projects @ $266,506 and $231,421 respectively)  City of Culver City lighting upgrade ($170,000)
 City of Costa Mesa streetlight and intersection light retrofit ($308,095)  City of Garden Grove on-call HVAC system repairs ($75,000)  City of La Palma lighting retrofit ($65,961)
 City of Pomona transit bridge improvements ($1,235,295)  City of Port Hueneme slurry seal project ($150,065)
 City of Santa Clarita pool deck concrete repairs ($199,460)  City of Signal Hill electric vehicle charging station installation ($52,335)  City of Simi Valley HVAC replacement ($2,039,385)
 City of South Gate electric vehicle charging station installation ($189,503) After discussing the project, Gordian confirmed that it was a project suitable for the ezIQC® program, and connected staff with Horizons as the vendor to provide a proposal. Staff next conducted site visits with representatives from both Gordian and Horizons, reviewed the scope of necessary work, and discussed what they needed to include in their proposal.

Horizons’ proposal for $177,672.59 includes the approximately 468,713ft2 of slurry seal required, 35,570 linear feet of crack-sealing prior to slurry application, restriping where warranted afterwards, and all necessary traffic control. The total amount reflects an overall cost of approximately $0.38/ft2, which is still ~5% lower than the $0.40 typical costs cited in the PMP for local street slurry seal, despite that document being finalized at the beginning of 2021, and prior to historically high inflation levels of approximately 8.5% since that time.

With regard to ongoing/future fiscal year slurry seal projects, the benefits of slurry seal as a preventative maintenance strategy are enhanced and extended when applied in a repeating, systematic fashion. Barring a street receiving a more intense repair or reconstruction during the interim, slurry seals need to be repeated every 5 to 7 years. As mentioned earlier though, once repaired or reconstructed, streets in very good condition can still benefit from slurry seals at a similar frequency to help preserve them in very good condition.

In the event the City wishes to progressively work towards establishing a true city-wide slurry seal grid/rotation, covering all AC local streets and alleys as a preventative maintenance strategy once they have been restored to sufficient condition, additional funding would ultimately need to be allocated. Current funding of $250,000 per year reliably allows for projects costing $227,272.73 with a 10% contingency. At current proposal rates this would be sufficient for approximately 598,086ft2 of local streets or alleys per year.

The City has a total of 20,031,835ft2 of AC local streets and alleys.

Rough estimates for what first year costs would be under different maintenance cycle periods are outlined in the table below based upon the $0.38/ft2 average unit cost of the current proposal. Estimates for those locations with a 2020 PCI ≥54 are intended to provide a ballpark for what it would cost to implement a true City-wide slurry seal project now at those locations which are currently in sufficient condition to be appropriate without more significant repairs. Estimates for locations regardless of 2020 PCI are intended to Item #17. Page 6
Meeting Date: 5/10/2022 / Packet Page #: 552
Staff Report Page 7 of 8
provide a ballpark estimate in current dollars for a potential all-City slurry seal rotation of local streets and alleys. Subsequent years’ costs could be expected to increase depending on inflation.

Item Area (ft2)
Total Cost @
$0.38/ft2
Contingency
(10% of
Projected)
Total Budget
Estimated 1st
Year of 5-yr
Cycle Cost
Estimated 1st
Year of 7-yr
Cycle Cost
AC local
streets
w/ 2020
PCI ≥54
14,601,822 $5,548,692.36 $554,869.24 $6,103,561.60 $1,220,712.32 $871,937.37 AC alleys
w/ 2020
PCI ≥54
197,039 $74,874.82 $7,487.48 $82,362.30 $16,472.46 $11,766.04 Total AC
local
streets &
alleys w/
2020 PCI
≥54
14,798,861 $5,623,567.18 $562,356.72 $6,185,923.90 $1,237,184.78 $883,703.41 All AC
local
streets
19,675,353 $7,476,634.14 $747,663.41 $8,224,297.55 $1,644,859.51 $1,174,899.65 All AC
alleys 356,482 $135,463.16 $13,546.32 $149,009.48 $29,801.90 $21,287.07 Total AC
local roads
and alleys
20,031,835 $7,612,097.30 $761,209.73 $8,373,307.03 $1,674,661.41 $1,196,186.72

FISCAL IMPACT
The total fiscal impact of the project is expected to be $177,672.59, with a 10% contingency option in the contract for up to $17,767.26, giving a potential total of $195,439.85. $175,183.84, covering the street portions, will be funded by RMRA Fund, Capital Improvement Account 256-999-70000. $2,488.75, covering the Hook Canyon Reservoir portion, will be funded by Water Operations Fund, Pump, Well and Reservoir Repair Account 531-6571-56320.

The Adopted Fiscal Year (FY) 2021/23 Two-Year Budget CIP includes $250,000 funded in Road Maintenance Rehabilitation Account Fund, Capital Improvement Account 256-999-70000 for the Citywide Slurry Seal Project in FY2021/22, $250,000 programmed for FY2022/23, and $250,000 proposed for each sequential year through FY2025/26.

Once the FY2021/22 project is complete and final costs realized, Public Works staff will coordinate with Administrative Services staff to carry forward the remaining FY2021/22 Citywide Slurry Seal Project funds to the FY2022/23 Citywide Slurry Seal Project, where $250,000 is currently programmed.

Assuming the project is completed for $177,672.59 with no need for change orders, this should allow for carrying forward the difference of $72,327.41, and a total available budget of $322,327.41 for the FY2022/23 Citywide Slurry Seal Project.

← All documents from this meeting