Agenda packet — Glendora City Council, May 24, 2022 (part 2 of 2)

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing.

Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. / / /
/ / /
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9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement.

Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials ___________________
Jeremy Krout, President
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
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Environmental Consulting Services for North Glendora Water Tank 18 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Marie Ricci
Administrative Services Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

EPD Solutions, Inc.

Name: Jeremy Krout
Title: President & Secretary
[email protected]
Address: 2355 Main Street, Suite 100, Irvine, CA, 92614 Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer.

CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED UNLESS EXECUTED UTILIZING DOCUSIGN. IN ADDITION, THE

APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

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EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services:

A. Task 1. Project Initiation, Project Description and AB 52 i. Task 1.1 Project Initiation, Project Description and AB 52

1. As a first step in project implementation, EPD will coordinate with City staff to establish roles and protocols to guide communication between staff and EPD. The purpose of this step is to establish and maintain credibility with the community and ensure the legal defensibility of the CEQA documentation. This step will occur within five working days of receiving a notice to proceed.

2. EPD will schedule a project initiation meeting with City staff to:
a. Obtain background information on the project, project plans, additional existing relevant technical studies, and any other pertinent information;
b. Discuss any updates to the technical studies are needed; c. Discuss the team’s approach to the key issues and confirm project objectives;
d. Identify data needs and other information needed for EPD to complete its scope of work; and
e. Refine the project scope and environmental review
schedule.

3. EPD will also review project plans and other project documentation and any relevant regulatory documents and studies to assist in understanding the framework within which the project is going to be implemented.

4. In this first task, EPD will review the project plans and site conditions for CEQA streamlining opportunities (available, for example, for certain infill developments) and exemption options.

EPD will compare the project against the potential CEQA streamlining options and determine if additional information is needed. EPD will request additional information, as needed from the City to begin subsequent tasks. If streamlining or an exemption DocuSign Envelope ID: 113B11D5-DA19-4BD8-9372-645A779A899F Item #10. Page 78
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is suitable for the proposed project, EPD will prepare a letter describing the justification of the proposed finding. The letter will summarize the project, the site conditions, and explain why the streamlining or exemption applies. If there is no appropriate streamlining or exemption, EPD would proceed with Task 2.

5. On receipt of project design plans and existing studies, EPD will generate a detailed project description for use in technical study preparation and the CEQA document.

6. Also at this initial stage, EPD will assist the City in meeting Assembly Bill 52 (AB 52) requirements by drafting consultation letters and mailing to Tribal Representatives as determined by the City’s AB 52 Tribal Consultation list and/or as provided by the NAHC. If requested, EPD can manage the responses. We have extensive experience in conducting tribal consultations, and as a value-added service, EPD will assist the City with organizing and facilitating any required tribal consultations.

B. Task 2. Technical Studies
i. Task 2.1. Level of Service and Vehicle Miles Traveled Screening Analysis

1. EPD will prepare an analysis of the potential trip generation during construction of the proposed water tank. The trip generation will be analyzed using an operational methodology and will estimate construction trips using construction operations data.

2. Level of Service Screening Memo
a. EPD will prepare a trip generation for the total project trips, applying a passenger car equivalent (PCE) factor to trucks associated with the construction of the project. The table will be presented in the form of a technical memorandum analyzing the project based on the City of Glendora’s
Circulation Element in the General Plan. The proposal
includes one revision to the trip generation analysis.

3. Vehicle Miles Traveled Screening Memo
a. The City of Glendora adopted Vehicle Miles Traveled
(VMT) guidelines on July 14, 2020. EPD will use these
guidelines to conduct a screening analysis for the proposed project, which will be presented in a technical
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memorandum The proposal includes one revision to the
VMT screening analysis.
ii. Task 2.2. Air Quality and Greenhouse Gas Emissions Analyses

1. Project construction data will be collected to calculate construction emissions of criteria air pollutants and greenhouse gas emissions using the current version of the California Emissions Estimator Model (CalEEMod). The proposed operation is not expected to change; therefore, no operational analysis is required. The analysis will require:
a. Evaluate and quantify regional criteria pollutant and greenhouse gas emissions associated with demolition and construction activities for the proposed project utilizing the most recent CalEEMod Model. If significant emission
levels are found to be created from construction activities, feasible mitigation will be developed and quantified.
b. Evaluate local NOx, CO, PM-10, and PM-2.5 demolition and construction at the nearest sensitive receptors. The emissions will be compared against the SCAQMD LookUp Tables and will follow the methodology described in Localized Significance Threshold Methodology, prepared
by SCAQMD, July 2008.
iii. Task 2.3. Energy Analysis

1. An energy analysis will provide a CalEEMod-based quantitative analysis and discussion of project related energy use during construction.
iv. Task 2.4. Construction Noise and Vibration Analysis

1. A Construction Noise and Vibration Memorandum will be prepared, including the following:
a. Describe The Existing Regulatory Framework. Applicable State, County, and local noise criteria for the project area will be identified. Noise standards, including General Plan noise policies and Noise Ordinances, will be discussed. A summary of the fundamentals of noise and vibration will be provided. Noise level standards for the proposed land uses will be identified.
b. Assess Short-Term Construction Noise Impacts. Noise
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existing adjacent off-site uses, the length of a specific construction task, the equipment power type (gasoline or diesel engine), the load factor, and the percentage of time in use. The Federal Highway Administration (FHWA)
recommended equipment noise emission levels will be used to describe construction noise levels in terms of maximum instantaneous noise levels (Lmax) and hourly equivalent continuous sound levels (Leq). Potential construction noise impacts will be assessed based on the City’s Municipal
Code.
c. Assess Short-term Construction Vibration Impacts.

Vibration levels generated from project construction will be evaluated based on the equipment expected to be used and its distance to existing adjacent off- site structures. The FTA-recommended equipment vibration levels will be used to describe construction vibration levels in terms of the peak particle velocity (PPV, measured in inches per second [in/sec]) for potential building damage and vibration
velocity decibels (VdB) for potential human annoyance.

Potential construction vibration impacts will be assessed based on the sensitivity of the area directly adjacent to the project site and the FTA recommendations.
d. Identify Reduction Measures. If necessary, we will identify practical measures to address any potential short-term
construction and vibration impacts to acceptable levels.

Both an evaluation of the potential measures and a
discussion of their effectiveness will be provided.
e. Memorandum Preparation and Response to Comments. We
will complete the Construction Noise and Vibration
Memorandum. This scope of work includes report revisions and responses to one round of review comments.
v. Task 2.5. Cultural and Paleontological Resources Assessment

1. Archaeological records searches must be ordered for the property from the South Central Coastal Information Center (SCCIC) at Cal State Fullerton and the Native American Heritage Commission (NAHC). The results of the records searches will identify previous studies and previously registered cultural resources within or near the property. The receipt of records searches from the SCCIC may be delayed due to COVID-19 restrictions. If necessary, the survey and report will be completed with a provision that the record searches will be forwarded to the CVWD upon receipt.

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2. The approximately five-acre project will be surveyed by a qualified archaeologist. Should any cultural resources be identified during the survey, subsequent significance evaluations may be required.

Any additional efforts required will be presented in a subsequent proposal document.

3. A technical report will be prepared for use in the CEQA environmental review process. The archaeological report will provide the results of the previous studies, the updated record searches, data from field surveys, and NAHC consultation. For the purposes of this proposal, we will assume that the cultural resources report will be negative. If cultural resources, either historic or prehistoric, are identified on the property as a result of the records information or the field inspection, CEQA protocol will require that the resources be evaluated for significance and potential impacts analyzed. Significance testing will not be included in this proposal but will be discussed in a scope and budget addendum if needed.
vi. Task 2.6. Biological Resources Assessment

1. Prior to conducting a field survey, a literature review will be conducted to include, but not necessarily be limited to, a current California Natural Diversity Database (CNDDB)/California Native Plant Society (CNPS) search for records of sensitive biological resources in the project vicinity, USFWS Critical Habitat query, the USDA Web Soil Mapper, National Wetlands Inventory, and any other previous reports prepared for the project site or nearby project sites, if provided to our team. The overall literature review will extend to 3 miles surrounding the Project site. A table of the results and a map of sensitive resources in the project vicinity will be prepared.

2. Following the literature review, a field survey will be conducted by two qualified biologists. The survey area will include the project footprint plus a 500-foot buffer for sensitive biological resources.

The general methodology of the field survey is to visually confirm the presence or absence of special-status species habitat, vernal pools, potentially jurisdictional waters, riparian/riverine habitat narrow endemic plant species habitats, and/or any other unique biological resources that could be affected within 500 feet of the project. Habitats will be characterized based on dominant plant species coverage, existing conditions, evidence of
alteration/disturbance, and other variables, and will then be crossreferenced with the habitat requirements for the environmental elements that resulted from the literature review. Vegetation DocuSign Envelope ID: 113B11D5-DA19-4BD8-9372-645A779A899F Item #10. Page 82
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communities will be mapped within the project site according to plant species compositions, dominance levels, and locations on the project site; vegetation communities within the buffer will minimally be qualitatively described in the report, and all accessible areas within the 500-ft buffer will also be mapped for their vegetation communities. Onsite vegetation communities will be mapped following the Holland Classification System (1986) or other vegetation classification system as preferred by the lead agency, and all plant species nomenclature will follow that of the Jepson Manual (2012). GPS coordinates will be collected for all sensitive species found within or adjacent to the project footprint.

Digital photographs will be collected in sufficient quantity to capture the existing conditions of the site as well as any notable biological resources. Potentially riverine/riparian habitats and jurisdictional waters will be assessed and generally described; a formal delineation is not included nor anticipated in this scope.

Observed and/or detected plant and wildlife species and/or wildlife sign will be documented in the field notes of the biologist(s) to provide species lists for the report, and representative photographs will be collected and included in the report.

3. The biological assessment requires an accurate, easily decipherable CAD, GIS or KMZ file for usage in the field and to calculate project-related impacts, including all onsite and offsite areas of impact. This file must be provided by the City or the City’s design consultants. Temporary and permanent impact areas must be clearly delineated in the files.

C. Task 3. Administrative Draft IS/MND
i. Task 3.1. Administrative Draft IS/MND

1. Once the project strategy has been developed and considered by the City, EPD will prepare an Administrative Draft Initial Study checklist to determine the appropriate CEQA documentation for the project. Our approach to all projects focuses on collaboration.

Our research conducted as part of this task, in close collaboration with our technical team, will assure a comprehensive Draft Initial Study is conducted, and potential issues are identified upfront, as well as opportunities to avoid such issues through project design refinements. The Draft Initial Study will be based on the most current CEQA requirements and checklist per the State CEQA Guidelines, combined with any local amendments made by the City.

D. Task 4. Public Draft IS/MND
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i. Task 4.1. Public Draft IS/MND

1. EPD will initiate preparation of the Public Draft CEQA documentation, as applicable, upon completion of the
Administrative Draft Initial Study and will prepare all notices and distribute copies of the document to public agencies per the CEQA Guidelines. During the preparation of the environmental documents, EPD will maintain regular communication with the City as lead agency as well as with any responsible agencies (e.g., Department of Fish and Wildlife). As part of the environmental documentation task, EPD will prescribe avoidance, minimization, and mitigation measures, as needed, that are effective while also being feasible. To expedite the process, we prepare a complete screen check document for review and comment, which is more efficient than submittal of selected sections on an incremental basis. Adequate time will be provided in the project schedule for the City’s review of the screen check and final drafts. Additionally, EPD will prepare and distribute all required notices and mailings including, but not limited to, the Notice of Completion, Notice of Availability (for EIRs), and the Notice of Intent to Adopt a Negative Declaration, as necessary.

E. Task 5. Response to Comments and Final IS/MND
i. Task 5.1. Response to Comments and Final IS/MND

1. The public review period and response to comments are dependent on the level of CEQA document prepared. For example, an Addendum and an Exemption require no public review period, a Negative Declaration or MND require a 20- or 30-day review period (with the longer period required if State agencies are noticed through the State Clearinghouse), and an EIR requires a 45-day public review period. This proposal assumes an MND is the appropriate CEQA document. Following the close of the public comment period, if required, EPD will review any comments regarding the contents of the environmental document. A strategy meeting will be held with the City to discuss the comments, the City’s preferred format for the responses, and to identify any information or data needs from City staff or the engineering team to address the comments. While not required by CEQA, agencies commonly choose to provide formal responses to comments received. EPD will prepare a draft Response to Comments document, coordinating with the City for assistance as necessary. If necessary, the draft environmental document will be revised to reflect any substantial changes made in Response to Comments.

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preparation of response to comments. If a substantial number of comments are received, EPD will inform the project team immediately if an addendum to this cost proposal is needed as a result of the public comments.

F. Task 6. Mitigation Monitoring and Reporting Program (MMRP) i. Task 6.1. Mitigation Monitoring and Reporting Program (MMRP)

1. An MMRP will be prepared pursuant to Section 21081.6 of the Public Resources Code. It will be presented in standard City format and will identify the significant impacts that would result from the project, mitigation measures for each impact, the time at which each measure will need to be conducted, the entity responsible for implementing the mitigation measure, and the City department or other agency responsible for monitoring the mitigation effort and ensuring its success.

G. Task 7. Findings and Notice of Determination
i. Task 7.1. Findings and Notice of Determination

1. For adoption of CEQA documentation, EPD will prepare all necessary CEQA findings. A strategy meeting will be held with the City to discuss the findings, the City’s preferred format for the findings, and to identify any information or data needs from City staff to address in the findings.

2. Upon the City approval of the environmental document, EPD will coordinate filing of the Notice of Determination (NOD). Please note the California Fish and Wildlife (CDFW) fees are not included as part of this cost proposal. The 2022 CDFW
environmental document filing fees are $2,548.00 for a MND and it is anticipated that the City will provide a check for EPD to file with the County Recorder. EPD will attempt to receive a No Effect Determination (NED) from CDFW, and if granted, the
environmental document filing fee will be waived if the project will have no effect on fish and wildlife.

H. Task 8. Hearings
i. Task 8.1. Hearings

1. EPD will attend two hearings to respond to any questions from the approving authority on the CEQA document, including technical studies. If requested, EPD will prepare a PowerPoint presentation related to the environmental review process and results.

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I. Task 9. Project Management
i. Task 9.9 Project Management

1. The project manager’s role is to ensure the adequate exchange of information for the duration of the project, from project initiation to public hearing. This includes notifying City staff of issues as they are encountered and working judiciously to resolve them. The Project Manager will maintain the project schedule, oversee the budget, and coordinate with City staff, subconsultants, and stakeholders.

2. EPD’s focus on effective communication is also the hallmark of its approach to addressing the City’s objectives and project requirements. Prior to initiating work, the Project Manager prepares a Microsoft Project schedule showing key milestones and the start/end dates for each activity leading up to the milestone.

This is critical for tasks requiring long lead times (e.g., preparation of technical studies and Native American consultations) and for seasonal surveys (e.g., biological surveys).

3. With the project schedule in hand, the project manager then develops a projected breakdown of required hours per staff member, per week for the duration of the project. This action early in the project helps ensure that staff members are neither underutilized nor overutilized each week, and that an appropriate amount of time is allocated to each task to ensure high quality work products are completed on schedule. A cloud-based time and expense tracking system is utilized that allows for a real-time review of each project’s budget status. By comparing actual and proposed project costs, project managers are able to quickly identify any areas of concern and take corrective action to avoid budget overages.

4. EPD staff will meet with City staff, as needed, and our Project Manager or other key personnel associated with specific disciplines will also be available to attend various meetings with affected jurisdictions and agencies. EPD will attend meetings with City staff and project applicants, scoping meetings, and/or public hearings to provide explanation of the CEQA process and answer questions related to the scope of the environmental documentation.

5. EPD will also work in close collaboration with the City to distribute the environmental document, circulate public notices, and meet the filing requirements of the level of CEQA document prepared. EPD will be responsible for printing and distributing the DocuSign Envelope ID: 113B11D5-DA19-4BD8-9372-645A779A899F Item #10. Page 86
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environmental document and preparing the necessary forms, and will file them with Los Angeles County Clerk and the State Clearinghouse. A California Department of Fish and Wildlife fee is due at this time; if the fee check is not provided by the City, EPD will pay it as a reimbursable expense.

6. The project management budget assumes one hour per week for the Project Manager for the anticipated duration of five months. If the project extends beyond five months for reasons outside EPD’s control, an additional project management budget will be required.

II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:

A. Task 1
i. Project description for use in technical study preparation and the CEQA document.
ii. Draft consultation letters and mailing to Tribal Representatives B. Task 2
i. Technical studies as described in Scope of Service
C. Task 3
i. Administrative Draft Initial Study
D. Task 4
i. Public Draft CEQA documentation
E. Task 5
i. Draft Response to Comments document
F. Task 6
i. Mitigation Monitoring and Reporting Program (MMRP)
G. Task 7
i. Prepare all necessary CEQA findings
H. Task 8
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i. Attend two hearings to respond to any questions from the approving authority on the CEQA document, including technical studies ii. Prepare a PowerPoint presentation related to the environmental review process and results.

I. Task 9
i. Project schedule updated as needed over the course of the project ii. Monthly Progress Reports and Invoices
III. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

IV. Consultant will utilize the following personnel to accomplish the Services:

A. Konnie Dobreva, JD, Project Director
B. Rafik Albert, Vice President of Planning
C. Meghan Macias, Director of Transportation Planning
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EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.

The following sentence is hereby added to Section 5.3(c) of the Agreement:
“It is intended by the parties to this Agreement that Consultant services in connection with this Project shall not subject Consultant's individual employees, officers or directors to any personal legal exposure for the risks associated with the Project or this Agreement, or any Addenda. Therefore, and notwithstanding anything to the contrary contained herein, City agrees that as Client's sole and exclusive remedy, any claim, demand or suit shall be directed and/or asserted only against Consultant, a California corporation or its incorporated subconsultant(s), and not against any of Consultant's or its sub-consultant(s) individual employees, officers or directors.”
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EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:

TASK DESCRIPTION TOTAL COST
Task 1
Task 1.1: Project Initiation and Project Description $ 4,120.00 SUBTOTAL Task 1 $ 4,120.00
Task 2
Task 2.1: Construction Trip Generation Analysis $ 2,800.00 Task 2.2: Air Quality and Greenhouse Gas Emissions Analyses $ 5,180.00 Task 2.3: Energy Analysis $ 2,800.00
Task 2.4: Construction Noise and Vibration Analysis $ 6,310.00 Task 2.5: Cultural and Paleontological Resources Assessment $ 6,940.00 Task 2.6: Biological Resources Assessment $ 8,230.00
SUBTOTAL Task 2 $ 32,260.00
Task 3
Task 3.1: Administrative Draft IS/MND $ 17,820.00
SUBTOTAL Task 3 $ 17,820.00
Task 4
Task 4.1: Public Draft IS/MND $ 6,840.00
SUBTOTAL Task 4 $ 6,840.00
Task 5:

Task 5.1: Responses to Comments and Final IS/MND $ 8,270.00 SUBTOTAL Task 5 $ 8,270.00
Task 6:

Task 6.1: Mitigation Monitoring and Reporting Program $ 2,460.00 SUBTOTAL Task 6 $ 2,460.00
Task 7:

Task 7.1: Findings $ 3,140.00
SUBTOTAL Task 7 $ 3,140.00
Task 8:

Task 8.1: Hearing $ 3,560.00
DocuSign Envelope ID: 113B11D5-DA19-4BD8-9372-645A779A899F Item #10. Page 90
Meeting Date: 5/24/2022 / Packet Page #: 242
01240.0001/535308.1 C-2
SUBTOTAL Task 8 $ 3,560.00
Task 9:

Task 9.1: Project Management $ 6,050.00
SUBTOTAL Task 9 $ 6,050.00
Expenses
Expenses Budget $ 1,500.00
SUBTOTAL Expenses $ 1,500.00
GRAND TOTAL (Not-to-exceed) $ 86,020.00
III. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.9.

IV. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

V. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.

VI. The Consultant’s billing rates for all personnel are attached as Exhibit C-1.

DocuSign Envelope ID: 113B11D5-DA19-4BD8-9372-645A779A899F Item #10. Page 91
Meeting Date: 5/24/2022 / Packet Page #: 243
01240.0001/535308.1 D-1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the following schedule:

Description Days to Perform Deadline Date
A. All Tasks 6 months 6 months from City’s
issuance of a notice to
proceed
II. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

DocuSign Envelope ID: 113B11D5-DA19-4BD8-9372-645A779A899F Item #10. Page 92
Meeting Date: 5/24/2022 / Packet Page #: 244
AKM Proposal No. 22-1034 9
North Glendora Reservoir and Meter Masters Project Manager Project Engineer Senior Engineer QA/QC CADD Office Support Total Subconsultants Expenses Total Cost RATES $232 $221 $203 $219 $107 $79
A 40 24 12 $15,532 $200 $15,732
$9,280 $5,304 $0 $0 $0 $948 $15,532 $0 $200 $15,732
A 4 4 $1,740 $1,740
B Data Collection and Review 4 8 8 $4,320 $200 $4,520
C Review Site Topographic Surveying, Create Basemap 4 8 16 $4,408 $4,408 D Geotechnical Investigation 8 8 $3,624 $53,500 $57,124 E 4 24 $5,800 $5,800
F Formulate and Evaluate Alternative Projects 16 64 32 8 64 $32,952 $32,952 G Preliminary Plans and Cost Estimates 12 40 8 40 $17,656 $17,656 H Preliminary Design Report 8 24 4 8 $8,892 $500 $9,392 $13,920 $33,592 $13,804 $4,380 $13,696 $0 $79,392 $53,500 $1,200 $134,092 A 8 40 80 $19,256 $19,256
B 8 24 40 $11,440 $11,440
C 8 16 8 16 $8,856 $1,000 $9,856
$5,568 $17,680 $0 $1,752 $14,552 $0 $39,552 $0 $1,000 $40,552 A Pre-bid Meeting 4 4 $1,244 $100 $1,344
B Responses to Questions 4 12 $3,580 $3,580
C Review Bids 2 4 $1,348 $1,348
$2,320 $3,536 $0 $0 $0 $316 $6,172 $0 $100 $6,272
A Pre-Construction Meeting 4 4 $1,244 $100 $1,344
B Response to Contractor Questions 4 16 8 $5,096 $5,096 C Prepare Addenda 4 16 16 8 $6,808 $6,808
D Respond to Request for Information 4 24 8 $6,864 $6,864 E Shop Drawing Review 4 8 60 16 $16,140 $200 $16,340
F Record Drawings 8 80 $10,328 $1,000 $11,328
$4,640 $15,912 $12,180 $0 $10,272 $3,476 $46,480 $0 $1,300 $47,780 $35,728 $76,024 $25,984 $6,132 $38,520 $4,740 $187,128 $53,500 $3,800 $244,428 A Meter Master Rental (24) 12 $2,436 $13,200 $15,636
B Install and Remove Meter Masters 32 $6,496 $400 $6,896 C Download Data for Model Calibration 24 $4,872 $4,872
$13,804 $0 $13,600 $27,404
$271,832
Develop Design Criteria
Task 2 - Preliminary Design

SUBTOTAL
Hydraulic Analysis

SUBTOTAL

SUBTOTAL
75% Design Submittal
Final Design Submittal
SUBTOTAL Task No.

Fees by Classification (1)
Description
Task 1 - Project Management and Meetings
Project Management & Meetings
Task 3 - Plans, Specifications and Estimates
TOTAL FEE - Meter Masters for Pump Flow Recording

NORTH GLENDORA RESERVOIR

PUMP FLOW RECORDING WITH METER MASTERS FOR MODEL CALIBRATION

GRAND TOTAL FEE
TOTAL FEE - North Glendora Reservoir
Task 4 - Bidding Assistance
100% Design Submittal
Task 5 - Engineering Services During Construction

SUBTOTAL
Item #10. Page 93
Meeting Date: 5/24/2022 / Packet Page #: 245
BIG BEN ENGINEERING PROPOSAL:

To: Dale Wert Date: 03/08/2022
Job Name:

Owner: City of Glendora
We submit the following: ESTIMATE SCHEDULE OF COSTS
In response to: Quotation request Verbal request Order to proceed TITLE:
workmanlike manner according to standard practices.

Scope of work includes:

ITEM NO. Quantity UNIT UNIT PRICE TOTAL
AMOUNT
1 1 LS $ 8,500.00 $ 8,500.00
2 1 LS $ 5,500.00 $ 5,500.00
3 1 LS $ 17,000.00 $ 17,000.00
4 1 LS $ 3,500.00 $ 3,500.00
5 1 LS $ 3,500.00 $ 3,500.00
6 1 LS $ 9,000.00 $ 9,000.00
TOTAL: 47,000.00 $
Glendora - 001 (R1)
Reservoir Overflow Repairs
Reservoir Overflow Repairs
We propose to provide all material, labor, equipment, and services to complete the following project in a substantial and Description
4790 Irvine Blvd. #105-404 Irvine, CA 92620 Tel.(949) 660 – 9400 Fax (949) 333-3672 CA Lic. No. 774444 DIR No. 1000007466
Hidden Springs (1245 Saga St)
Location 01: Grade approximately 30' in front of
drain to obtain proper Air Gap distance.

Location 02: Remove a section of concrete wall in
front of drain and grade in front of drain to obtain
proper Air Gap distance.

South Hills East (933 Hight Country Dr.)
Clean up around drain and relocate concrete slab.

Grade as needed to obtain proper Air Gap distance.

Glenco Tank (Glenco Heights Dr.)
Clean up around drain pipe. Excavate under pipe
and grade as needed to obtain proper distance.

Englewild Tank (Englewild Dr.)
Install flange adaptor and install approximately 20'
of new pipe to extend pipe outside of vault. Install
anchors as needed to support pipe. Clean up all
debris.

Well 10 (833 East Leadora)
Grade below existing drain pipe for approximately
60' to the existing chain link fence in order to obtain the proper Air Gap distance. Remove and replace
existing rocks as needed.

Well 11 (362 N. Live Oak)
Install approximately 10' of pipe to extend drain to
obtain proper Air Gap distance.

Item #10. Page 94
Meeting Date: 5/24/2022 / Packet Page #: 246
KEY NOTE: All material to be provided by City.

All spoils to be left on site.

Notes:

3. Surveying, testing, and permitting to be provided by City or Others if needed.

Exclusions: 1. Permits, licenses and permission from all authorities and private landowners prior to commencement of any work.

2. Any costs related to testing, permit or inspection fees.

3. This proposal is based on One (1) Move - In. Any additional will be $3,000 each.

5. Bonding

6. Repair to any existing unknown or unmarked conduits.

8. Ground Water Removal

9. Traffic Loops

10. This is only an estimate. It does not constitute an agreement or a contract

13. All Paving By Others.

14. All Concrete Work By Others

15. Traffic Control Plans not included.

16. Compaction Testing By Others.

17. Adjusting Valve Cans and Concrete Collar around Valves by Others.

PROVISIONS

1. This estimate will remain in effect for 30 days only.

2. Work to be done during normal business hours of 7:00 AM - 5:00 PM

4. Any engineering, testing or inspection.
4790 Irvine Blvd. #105-404 Irvine, CA 92620 Tel.(949) 660 – 9400 Fax (949) 333-3672 CA Lic. No. 774444 DIR No. 1000007466
Item #10. Page 95
Meeting Date: 5/24/2022 / Packet Page #: 247
North Glendora Reservoir Replacement and
Various Site Improvement Project
CityOfGlendora.org
Council Meeting
Item # x
May 24, 2022
Chisom G. Obegolu
Assistant Public Works Director - Water
Item #10. Page 96
Meeting Date: 5/24/2022 / Packet Page #: 248
2 State Water System Inspection

1. Water Sources and Treatment

2. Distribution System

3. Storage Capacity

4. Pumps and Controls

5. Water Quality Monitoring and Reporting

6. System Management and Operations

7. Operator Compliance
Item #10. Page 97
Meeting Date: 5/24/2022 / Packet Page #: 249
3 2021 State Water System Inspection
• Inspected in October 2021
• Received Results in February 2022

1. City is capable of providing a continuous supply of safe potable water

2. North Glendora Reservoir was deemed a “significantly deficient” structure

3. Various Well Site and Reservoir Improvements
Item #10. Page 98
Meeting Date: 5/24/2022 / Packet Page #: 250
4 Location of Reservoir Replacement Project
Sierra Madre Ave
Grand Ave
Glendora Ave
North Glendora
Reservoir • Provides water to
approx. 50-60 Homes
Item #10. Page 99
Meeting Date: 5/24/2022 / Packet Page #: 251
5 North Glendora Reservoir
• Capacity: 318,000 gal
• Material: Bolted Steel
• Installed in 1997
Heavy
Corrosion
Significant
Leaks
Item #10. Page 100
Meeting Date: 5/24/2022 / Packet Page #: 252
6 Proposed Project
• Capacity: 600,000 - 650,000 gal
• Material Alternatives:
• Welded Steel
• Pre-stressed Concrete
Proposed
Reservoir
Item #10. Page 101
Meeting Date: 5/24/2022 / Packet Page #: 253
7 Allocation of Funds For FY 22– N. Glendora Reservoir
Professional Services (AKM Consulting Engineers)
Final Design $ 244,428
Pump Flow Recording $ 27,404
Geotechnical Investigation $39,798
Contingency (10%) $31,163
Topographic Survey $ 37,050
Environmental Services (EPD Solutions, Inc.) $ 86,020
Contingency (10%) $ 8,602
Total $ 474,465
Item #10. Page 102
Meeting Date: 5/24/2022 / Packet Page #: 254
8 Recommended Changes to Amend 5-YR CIPItem #10. Page 103 Meeting Date: 5/24/2022 / Packet Page #: 255
Survey
Council Action
Task Completion
Jun Jul
Environmental
2022
Final Design
Bidding
Construction
Project Schedule
Aug Sep Oct Nov Dec Jan Mar May Jul Sep Nov Jan Mar May Jul 3-4 mos.
5-6 mos.
4- 6 mos.
12-15 mos.
2023 2024
Item #10. Page 104
Meeting Date: 5/24/2022 / Packet Page #: 256
10 Various Site Improvements
Hidden Springs
Upper Reservoir
Hidden Springs
Lower Reservoir
Well NO. 10
Item #10. Page 105
Meeting Date: 5/24/2022 / Packet Page #: 257
11 RECOMMENDATIONS

1. Approve Amendment No.1 with AKM Consulting Engineers to conduct final design of North Glendora Reservoir in the amount of $311,630 with a 10% contingency in the amount of $31,163 for a total amount of $342,793;

2. Award a Professional Services Agreement to EPD Solutions, Inc. to conduct environmental services for the North Glendora Reservoir Replacement Project in the amount of $86,020 with a 10% contingency in the amount of $8,602 for a total amount of $94,622;

3. Approve the supplemental appropriation from Water Capital reserves in the amount of $474,465;

4. Approve the amended FY 2021-2026 Capital Improvement Project for North Glendora Reservoir Replacement;

5. Approve and ratify the appropriation from Water Capital reserves in the amount of $47,000 for urgent reservoir and well site improvements;

6. Authorize the City Manager or his designee to execute Amendment No. 1 including minimal and/or non-substantive changes;

7. Authorize the City Manager or his designee to execute Professional Services Agreement with EPD Solutions, Inc. including minimal and/or non-substantive changes; and

8. Authorize the Administrative Services Finance Division to make the necessary budget adjustments.

Item #10. Page 106
Meeting Date: 5/24/2022 / Packet Page #: 258
Questions?
12 Item #10. Page 107
Meeting Date: 5/24/2022 / Packet Page #: 259

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 24, 2022
FROM: POLICE DISTRICT(S): CITYWIDE
SUBJECT: POLICE DEPARTMENT QUARTERLY REPORT ON CONCEALED WEAPON PERMIT

PROCESS, LOS ANGELES COUNTY DISTRICT ATTORNEY AND COYOTE MANAGEMENT PROGRAM (STRATEGIC PLAN ITEM 39-EMO)

RECOMMENDATION
That the City Council:

1. Receive, file report, and provide direction to City staff as needed.

EXECUTIVE SUMMARY
The City Council has requested an update from the police department on three separate topics.

1. The concealed weapon permit program,

2. Los Angeles District Attorney update, and

3. Coyote management plan.

BACKGROUND
On February 8, 2022, the City Council received an update on the concealed weapon permit program and directed staff to provide a preview of the projected fee process for the FY Schedule of Master Fee Schedule. An update related to the Los Angeles County District Attorney, outlining what steps had been undertaken to navigate the Special Directives put into place by the current District Attorney was also provided. Under the Strategic Plan goal to Enhance and Modernize (EMO), the City has contracted with the San Gabriel Valley Council of Governments (SGVCOG) to implement and manage a Coyote Management Plan. Staff will present an update related to the SGVCOG Coyote Management Program.

DISCUSSION
Concealed Weapon Permit Process Update
At the February 8, 2022 City Council Meeting, staff presented a police department quarterly update which outlined the process to restart the concealed weapon permit program. Staff determined that the permit process and DOJ fees are standard from city to city, local fees though can vary. A survey of the 88 cities in Los Angeles County revealed that only seven (7) cities accept and process CCW permits. Of those seven cities, the local fees range from $0 to $130. Based upon the personnel time involved in the investigation process, staff is recommending a $130 local fee. This fee will be broken up into two payments, an initial application fee to cover the staff time to review and process an application. If an application meets the threshold for a full investigation, the remainder of the local fee will be due at the conclusion of the investigation.

Los Angeles County District Attorney (DA) Update
Police Department staff, city leaders and staff from the DA’s office met virtually on September 2, 2021 to collaborate and navigate the special directives imposed by George Gascon. During that meeting, local leaders and Police Department staff had the opportunity to express concern over the locally felt impacts of these special directives. In the months following that meeting, Police Department staff involved with the court filing process used the navigation path outlined and identified in that meeting for criminal case filings.

In 2021, out of the 2496 criminal cases rejected by the DA’s office under the special directives, staff was Item #11. Page 1
Meeting Date: 5/24/2022 / Packet Page #: 260
Staff Report Page 2 of 2
able to bring 23 back to DA’s office for a “re-review”. These cases were cases of repeat offenders and those cases involving public safety. Of those 23 cases, four were filed in the criminal court as exceptions to the special directives. In the first quarter of 2022, 336 criminal cases have been rejected by the DA’s Office under the special directives; none have been re-reviewed thus far. Police Department staff continue to be committed to public safety of the Glendora community, which includes enforcing the law; unfortunately, many staff hours have been spent tracking, reviewing, and re-reviewing cases with diminishing returns.

Coyote Management Program Update
Under the Strategic Plan goal to Enhance and Modernize (EMO), the City contracted with the San Gabriel Valley Council of Governments (SGVCOG) in November of 2021 to implement and manage a Coyote Management Plan. The partnership bolsters the City’s previous wildlife working, including the development of a Coyote Management Plan. The SGVCOG manages programs for the Cities of Alhambra, Arcadia, Azusa, Covina, Glendora, Irwindale, Montebello, Rosemead, and San Marino. The SGVCOG neighborhood coyote management program has a dedicated website with links to mitigation strategies, educational material, and a reporting portal. Each month the SGVCOG posts a City-by-City recap of coyote related activity, this too is available by accessing their website. A summary of the November 2021 through March 2022 activity reports for Glendora is listed below:
 November 2021 = 10
 December 2021 = 4
 January 2022 = 1
 February 2022 = 2
 March 2022 = 1
November had two reports of pets being injured/killed by coyotes, which is classified as a Level 3 interaction. All other reported stats were low level interactions or no interactions. This data is compiled from the reporting tab via the SGVCOG Neighborhood Coyote Program, the Coyote Cacher and phoned in reports. This program costs the City of Glendora $10,000 per year and had eliminated staff time related to coyote tracking and accumulation of statistics.

FISCAL IMPACT
The fiscal impact related to the CCW permit processing will consist of approximately 19 hours of staff time, equating to approximately $1,115 per application. The local application fee will offset this cost by $130 or approximately 11% of the staff time cost. There has been an increase in staff time cost dedicated to the collaborative effort to navigate the Los Angeles County District Attorney’s Office; however, to date this has been handled within the police departments budget. As stated above, the Coyote Management Program annual cost is $10,000 per year. This amount is budgeted under the Police Department Administration Division and is incorporated into the current budget.

ENVIRONMENTAL DETERMINATION
This activity is not a “project” as defined by Section 21065 of the Public Resources Code or Sections 15060(c)(2), 15060(c)(3), and 15378 of the CEQA Guidelines.

Prepared By Matt Egan, Chief of Police
Concurs With Not Applicable
Reviewed By Matt Egan, Chief of Police
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Police Department May Update PowerPoint
Item #11. Page 2
Meeting Date: 5/24/2022 / Packet Page #: 261
Police Department
Quarterly Update
Matt Egan, Chief of Police
City Council Meeting
May 24, 2022
CityOfGlendora.org
Item #11. Page 3
Meeting Date: 5/24/2022 / Packet Page #: 262
May Police Department Update
• Concealed Weapon Permit Update
• Los Angeles County District Attorney Update
• Coyote Management Plan Update
2 Item #11. Page 4
Meeting Date: 5/24/2022 / Packet Page #: 263
Concealed Weapon Permit Update
3 • Concealed weapon permit processing (CCW) was handed over to the Los Angeles County Sheriff’s Department in 2016.
– Cost saving measure (personnel time/expense)
– Provide for a more consistent permit process Countywide – Goal/Objective included and adopted in the FY 2016-17 Annual Budget • Local control of CCW permitting is being pursued.

Item #11. Page 5
Meeting Date: 5/24/2022 / Packet Page #: 264
Concealed Weapon Permit Update
4 • To achieve local control, we must:
– Develop a policy
– Develop an application procedure
• Application processing
• Investigative steps
• Communication/Correspondence templates
– Finalize contract terms with third parties
• Fingerprinting
• Other TBD requirements (e.g. insurance, psychological exam) – Develop a fee schedule
• New fees would require City Council adoption
• Fee/cost recovery - finding that careful balance
– Required notification to the Sheriff's Department
Item #11. Page 6
Meeting Date: 5/24/2022 / Packet Page #: 265
Concealed Weapon Permit Update
5 Timeline:
• Policy, procedure and investigative steps are in development (est. May 2022/Completed) – Base policy from Lexipol is in-hand and being tailored to City of Glendora needs. • Contracts/agreements with third parties are completed (est. May 2022/Completed) • Council presentation regarding CCW fees prior to the Master Schedule of Fee adoption in June. (Completed today)
• At the Mid-Cycle FY 2021-23 Budget Discussion (June 2022), a fee discussion will be presented to the City Council relative to CCWs.
– If approved, fees are effective 30 days after adoption. • Notification to LA County Sheriff (est. July 2022)
• Tentative timeframe for CCW application acceptance/processing (est. August 2022).

Item #11. Page 7
Meeting Date: 5/24/2022 / Packet Page #: 266
Concealed Weapon Permit Update
6 Los Angeles County Survey
• Seven cities in LA County process CCW applications:
– Arcadia, Manhattan Beach, Torrance, San Marino, San Fernando, Redondo Beach, and Signal Hill
• All seven charge the standard DOJ fee of $93.00 and $150.00 for psychological assessment test.
• Individual application fees vary from $0 ~ $130
• Over the past two years, between the seven cities, a total of 18 CCW permits have been issued.

Item #11. Page 8
Meeting Date: 5/24/2022 / Packet Page #: 267
Concealed Weapon Permit Update
7 Investigation/Review Time/Cost:

Chief of Police: Two (2) hours = $244.36
Administrative Sergeant: Four (4) hours = $269.24
Senior Officer (Investigator): Twelve (12) hours = $574.20 Community Services Officer: One (1) hour = $27.21
Total: Nineteen (19) hours =
$1,115.00
Application Fee: $130.00 / Staff time: $1,115.00
CCW application fee is approximately 11% of the staff time cost.

Item #11. Page 9
Meeting Date: 5/24/2022 / Packet Page #: 268
Concealed Weapon Permit Update
8 City Fees (Master Schedule of Fees – FY23):
$130 – City of Glendora CCW application fee
$10 – City of Glendora CCW renewal fee
$10 – City of Glendora CCW alteration fee
Non-City Fees:
$150 – psychological assessment fee (paid directly to the vendor) per 26190(f)(1) PC $93 – DOJ (application processing – payable to the City of Glendora) Community Member “all-in” cost = $373
Item #11. Page 10
Meeting Date: 5/24/2022 / Packet Page #: 269
Los Angeles County District Attorney
9 • On September 2, 2021, the initial meeting occurred which included staff from the LADA’s Office and City/PD staff.
• As a result of that meeting, representatives from the DAs office agreed to collaborate with the City on several fronts.

1. Reexamining rejected cases which could be exceptions to the Special Directives.

2. Recognizing that certain repeat offender cases pose a community safety risk, and how to address these cases within the Special Directives.

3. Creating a pathway for certain cases to be filed as exceptions to the Special Directives.

4. Regular and active collaboration between the DAs Office and the City.

Item #11. Page 11
Meeting Date: 5/24/2022 / Packet Page #: 270
Los Angeles County District Attorney
10 2021 Statistics
There were 2,496 cases submitted to the DAs Office in 2021. • 437 total cases rejected by the DAs Office (17.5%)
• Of the rejections, 254 cases were rejected under the Special Directives (58%).
– Narcotics, drunk in public, vehicle related crimes, trespassing, delaying/resisting an officer and other offenses.

Item #11. Page 12
Meeting Date: 5/24/2022 / Packet Page #: 271
Los Angeles County District Attorney
11 2022 Statistics
There were 336 cases submitted to the DAs Office in the first quarter of 2022.
• 157 total cases rejected by the DAs Office (46%)
• Of the rejections, 75 cases were rejected under the Special Directives (48%).
– Narcotics, drunk in public, vehicle related crimes, trespassing, delaying/resisting an officer and other offenses
Item #11. Page 13
Meeting Date: 5/24/2022 / Packet Page #: 272
Los Angeles County District Attorney
12 Glendora Successes:
• 23 cases were reexamined by our Court Officer, the DAs Office Law Enforcement Liaison and the head filing DA at our local courthouse.
• Repeat offender and egregious offender cases were examined, and four cases were approved for filing.
– One case was dismissed at the local level
– Two cases were used in a plea agreement
– The final outstanding case was filed for warrant
• Glendora became the first City in the County to chart a path to the top identifying exceptions to Gascon’s Special Directives – spending the time and effort to address community safety concerns and hold at least a few offenders accountable.

Item #11. Page 14
Meeting Date: 5/24/2022 / Packet Page #: 273
Coyote/Wildlife Management
13 https://www.cityofglendora.org/residents/coyotes-other-wildlife-533 Item #11. Page 15
Meeting Date: 5/24/2022 / Packet Page #: 274
Coyote Management
14 San Gabriel Valley Council of Governments (SGVCOG) – Neighborhood Coyote Program https://www.sgvcog.org/coyotes
Item #11. Page 16
Meeting Date: 5/24/2022 / Packet Page #: 275
Coyote Management
15 The City of Glendora partnered with the SGVCOG Neighborhood Coyote Program in November 2021.

The Neighborhood Coyote Program serves as an avenue to address, educate, and report coyote interactions as well as safety issues caused by coyotes within the San Gabriel Valley. The Program provides various methods to report coyote encounters as well as tips and information to promote coyote safety.

The Neighborhood Coyote Program provides the following services:
• Hotline
Access
• Reporting
Tools
• Referrals
to Resources
• Pet Safety
Planning
• Crisis
Intervention
• Workshops
and Training
Item #11. Page 17
Meeting Date: 5/24/2022 / Packet Page #: 276
Coyote Management
16 Item #11. Page 18
Meeting Date: 5/24/2022 / Packet Page #: 277
Coyote Management
17 Item #11. Page 19
Meeting Date: 5/24/2022 / Packet Page #: 278
Coyote Management
18 Item #11. Page 20
Meeting Date: 5/24/2022 / Packet Page #: 279
Coyote Management
19 Data Reporting:

Ø November 2021 = 10
Ø December 2021 = 4
Ø January 2022 = 1
Ø February 2022 = 2
Ø March 2022 = 1
November had two reports of pets being injured/killed by coyotes. All other reported stats were low level interactions or no interactions whatsoever.

Item #11. Page 21
Meeting Date: 5/24/2022 / Packet Page #: 280
Coyote Management
20 Item #11. Page 22
Meeting Date: 5/24/2022 / Packet Page #: 281

RECOMMENDATION
21 That the City Council:

1. Receive, file report, and provide direction to City
staff as needed.

Item #11. Page 23
Meeting Date: 5/24/2022 / Packet Page #: 282

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 24, 2022
FROM: POLICE DISTRICT(S): CITYWIDE
SUBJECT: AWARD A PROFESSIONAL SERVICES AGREEMENT TO AXON INC. FOR THE

PURCHASE AND INSTALLATION OF BODY WORN CAMERAS, DIGITAL IN-CAR VIDEO, AND INTERVIEW ROOM CAMERAS OVER A FIVE (5) YEAR PERIOD IN THE TOTAL AMOUNT OF $710,000 (STRATEGIC PLAN ITEMS; 10-IFSS AND 47-IMCIF)

RECOMMENDATION
That the City Council:

1. Award a contract to Axon Enterprise, Inc. for purchase installation of Body-Worn Camera System (BWC), Digital In-Car Video (DIV), and Interview Room Cameras over a five (5) year period in the total amount of $710,000; and

2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.

EXECUTIVE SUMMARY
Video evidence has been considered an excellent source of providing an unbiased witness to a particular event and is now expected by the public to verify the accuracy of events during police contacts. The Police Department has been utilizing digital in-car video (DIV) and interview room cameras for many years and is now ready to deploy and integrate body-worn cameras (BWC) to the video evidence system. BWCs provide more camera angles that can be synchronized to allow viewers to have a better perspective of the totality of an event from beginning to end. Axon BWCs and DIVs not only link to a particular event once activated, but they can also be triggered to activate when paired with the Axon TASER 7 conducted energy device which is carried by all officers of the Department.

While the Police Department has had good success with our previous vendor for in-car video, paired with police officer digital audio recorders, the synching of the two different media types isn’t perfect and isn’t contemporary with modern policing technology. Axon BWCs and DIVs will seamlessly synch and stream together, even adding other BWCs from other officers to a singular event for an even wider perspective.

All of which is uploaded into Axon’s propriety cloud storage and evidence tracking software called Evidence.com.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Under the Strategic Plan goal to Implement Pro‐Active Risk Management Practices and to Improve and Maintain the City's Infrastructure and Facilities related to technology, the Axon BWC and DIV project allows the City of Glendora to both mitigate risk and be contemporary in modern day policing with state-of-the-art technology.

Discussed and planned for in the FY2021/22 & FY 2022/23 adopted budget, this project will provide greater transparency in local law enforcement, help to mitigate risk, and modernize an aging in-car video system and infrastructure.

Item #12. Page 1
Meeting Date: 5/24/2022 / Packet Page #: 283
Staff Report Page 2 of 3

DISCUSSION
Approximately 20 years ago, the Police Department was one of the first police agencies in the area to adopt and utilize an in-car mobile video system. This once state-of-the-art system served as a tremendous asset in a number of ways. The video and audio recordings served as powerful evidence in court for the prosecution to show, not tell, video dependent juries the elements of the crime to include verbal admissions by suspects, the recording of vehicle pursuits, the physical field testing of sobriety for impaired drivers, or suspects who become violent and resist arrest.

The system also offered a new and valuable tool for citizen complaints and internal affairs investigations to be more accurately and thoroughly investigated. Officers who have been falsely accused of serious misconduct have been wholly absolved from any wrongdoing based solely, but unmistakably, by the captured video or audio. Conversely, digital recordings from incidents have also been used to reveal areas of performance that might be improved through training or counseling to ensure professionalism and high standards are being met. Arguably, a mobile video system is a substantial risk management tool and can greatly mitigate or eliminate exposure to potential liability.

The Department has been evaluating several body-worn camera systems and found several benefits of having one video ecosystem. The use of body-worn cameras expands the recording capability, as it continues to record away from the vehicle, providing a perspective from the officer’s position. The bodyworn cameras capture a different perspective during a critical incident or citizen contact. These in-house digital video recordings of pursuits, accidents, tactics, etc., have also served as useful training tools, not only for the officers involved but also for the rest of the Department to view and learn from. Lastly, having immediate access to the recorded events of a patrol shift allows officers to review incidents, thus significantly increasing the accuracy and detail of their written reports, their investigations, and ultimately, their courtroom testimony.

The Department met with both Police Officers Association and Police Management Association during the testing and evaluation phase and policy development of the BWC project. The Associations understood the direction the Department was headed and saw the benefits of incorporating both in-car and body-worn camera systems.

As with any addition to a new digital system, the Department examined the adaptability and overall capabilities of adding additional data to our current network. With assistance from our IT department and Axon engineers, they inspected the Department's current digital system. The Department will not require any additional I.T. infrastructure upgrades to support the Axon network. New equipment with a maintenance plan will also decrease I.T. staff time spent to maintain the current aging systems.

Additionally, Axon integrates with the Tasers, that were purchased last year, to reduce liability and increase transparency during police use of force incidents. The newly designed Taser offers an Auto Camera Activation feature that activates the camera whenever the Taser is deployed, ensuring incidents are captured on camera. Not only does this create a higher level of public transparency, but the auto activation feature also provides better officer safety, not having to pause and activate the BWC during a critical incident. This same auto activation feature is linked between the DIV system and BWC as well.

When an officer activates the emergency lights, both the in-car video and the BWC activate simultaneously. Again, this provides two different perspectives of the same incident, and still allows for better officer safety.

Compared to the current technology of today’s digital video systems, our current system, purchased from and maintained by WatchGuard, is becoming obsolete and experiencing end of life maintenance problems requiring continual repair and stockpiling of spare parts to ensure 24/7 operation. Axon’s systems utilize wireless transfers from the police units to cloud-based servers, linked to Evidence.com. Within the scope of the contract, there are two “refresh periods” where Axon will provide new BWC’s, one at 30 months and again at 60 months, to ensure the BWC’s batteries operate at peak performance. The digital information can be retrieved from station computers and by the Los Angeles County District Attorney’s Office eliminating the need to provide evidence on a DVD. In addition to the aforementioned features, Axon has Item #12. Page 2
Meeting Date: 5/24/2022 / Packet Page #: 284
Staff Report Page 3 of 3
many other proprietary features best suited for the needs of the department, thus we are seeking “Sole Source” purchasing authority.

FISCAL IMPACT
Sufficient funds for this item are available in the approved FY 2022 and FY 2023 Operating and Maintenance Budget using Measure E and Asset Forfeiture funding.

ENVIRONMENTAL DETERMINATION
This activity is not a “project” as defined by Section 21065 of the Public Resources Code or Sections 15060(c)(2), 15060(c)(3), and 15378 of the CEQA Guidelines.

Prepared By Matt Williams, Police Captain
Concurs With Not Applicable
Reviewed By Matt Egan, Chief of Police
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Axon Contract
B. Axon Quotes
C. Sole Source Document
D. PowerPoint
Item #12. Page 3
Meeting Date: 5/24/2022 / Packet Page #: 285

Page 1 ends

Q-346182-44642.648KP
Issued: 03/22/2022
Quote Expiration: 06/15/2022
Estimated Contract Start Date: 08/01/2022
Account Number: 107228
Payment Terms: N30
Delivery Method: Fedex - Ground

SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Business;Delivery-150 S Glendora Ave Glendora Police Dept. - CA Kyle Panasewicz 150 S Glendora Ave 116 E Foothill Blvd Phone: +1 4803294734 Phone: 626) 914-8250 Glendora, CA 91741-3416 Glendora, CA 91741-3335 Email: [email protected] Email: [email protected] USA USA Fax: (480) 905-2071 Fax:

Email:

Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $28,954.46 TOTAL COST $510,751.85
ESTIMATED TOTAL W/ TAX $531,902.79 TOTAL SAVINGS $144,772.29 Payment Summary
Date Subtotal Tax Total
2022 $102,150.44 $4,230.19 $106,380.63
2023 $102,150.36 $4,230.19 $106,380.55
2024 $102,150.36 $4,230.19 $106,380.55
2025 $102,150.36 $4,230.19 $106,380.55
2026 $102,150.33 $4,230.18 $106,380.51
Total $510,751.85 $21,150.94 $531,902.79
Axon Enterprise, Inc.
17800 N 85th St.

Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
Item #12. Page 4
Meeting Date: 5/24/2022 / Packet Page #: 286

Page 2 ends

Quote Unbundled Price: $655,549.94
Quote List Price: $559,294.94
Quote Subtotal: $510,751.85
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
BWCUwTAP BWC Unlimited with TAP 69 60 $112.25 $89.00 $89.00 $368,459.99 $16,030.86 $384,490.85 A la Carte Hardware
70112 AXON SIGNAL UNIT 2 $279.00 $279.00 $558.00 $57.19 $615.19 50114 INTERVIEW - CAMERA - COVERT SENSOR 2 $370.00 $370.00 $740.00 $75.85 $815.85 50218 INTERVIEW - CAMERA - COVERT MAIN UNIT 2 $595.00 $595.00 $1,190.00 $121.98 $1,311.98 50268 POS-X TP6 TOUCH PANEL W/4GB RAM 2 $1,600.00 $1,600.00 $3,200.00 $328.00 $3,528.00 50294 INTERVIEW - SERVER - LITE 2 $1,950.00 $1,950.00 $3,900.00 $399.75 $4,299.75 50118 INTERVIEW - MIC - WIRED (STANDARD MIC) 2 $196.50 $196.50 $393.00 $40.30 $433.30 AB3C AB3 Camera Bundle 69 $699.00 $349.50 $24,115.50 $2,471.85 $26,587.35 AB3MBD AB3 Multi Bay Dock Bundle 9 $1,538.90 $791.40 $7,122.60 $730.10 $7,852.70 A la Carte Software
73449 RESPOND DEVICE LICENSE 69 60 $5.00 $5.00 $20,700.00 $0.00 $20,700.00 73682 AUTO TAGGING LICENSE 69 60 $9.00 $9.00 $37,260.00 $0.00 $37,260.00 50041 INTERVIEW - SOFTWARE - STREAMING SERVER
LICENSE (PER SERVER) 2 $1,750.00 $1,750.00 $3,500.00 $358.75 $3,858.75 50043 INTERVIEW - SOFTWARE - STREAMING SERVER
MAINTENANCE (PER SER 2 60 $29.17 $23.34 $2,800.32 $0.00 $2,800.32 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE
(PER TOUCH PANEL-P 2 60 $25.00 $25.00 $3,000.00 $0.00 $3,000.00 50045 INTERVIEW - SOFTWARE - UNLMITED E.COM
STORAGE (PER CAMERA) 2 60 $99.00 $99.00 $11,880.00 $0.00 $11,880.00 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH
PANEL-PC) 2 $1,500.00 $1,500.00 $3,000.00 $307.50 $3,307.50 ProLicense Pro License Bundle 5 60 $39.00 $39.00 $11,700.00 $0.00 $11,700.00 A la Carte Services
85055 AXON FULL SERVICE 1 $17,000.00 $0.00 $0.00 $0.00 $0.00 85170 INTERVIEW - SERVICE - STANDARD INSTALL AND
SETUP (PER ROOM) 2 $2,500.00 $2,500.00 $5,000.00 $0.00 $5,000.00 79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION
SERVICE 1 $0.00 $0.00 $0.00 $0.00 $0.00
A la Carte Warranties
80379 EXT WARRANTY, FLEET 2 SIGNAL UNIT 2 49 $1.16 $1.16 $113.68 $11.65 $125.33 50448 EXT WARRANTY, INTERVIEW ROOM 2 49 $21.62 $21.62 $2,118.76 $217.16 $2,335.92 Total $510,751.85 $21,150.94 $531,902.79
Item #12. Page 5
Meeting Date: 5/24/2022 / Packet Page #: 287

Page 3 ends

Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
AB3 Camera Bundle 11507 MOLLE MOUNT, SINGLE, AXON RAPIDLOCK 76 07/01/2022 AB3 Camera Bundle 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 76 07/01/2022 AB3 Camera Bundle 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 69 07/01/2022 AB3 Camera Bundle 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 2 07/01/2022 AB3 Multi Bay Dock Bundle 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 9 07/01/2022 AB3 Multi Bay Dock Bundle 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 9 07/01/2022 AB3 Multi Bay Dock Bundle 74210 AXON BODY 3 - 8 BAY DOCK 9 07/01/2022 BWC Unlimited with TAP 73310 AXON CAMERA REFRESH TWO 71 07/01/2022 A la Carte 50114 INTERVIEW - CAMERA - COVERT SENSOR 2 07/01/2022 A la Carte 50118 INTERVIEW - MIC - WIRED (STANDARD MIC) 2 07/01/2022 A la Carte 50268 POS-X TP6 TOUCH PANEL W/4GB RAM 2 07/01/2022 A la Carte 50294 INTERVIEW - SERVER - LITE 2 07/01/2022 BWC Unlimited with TAP 73688 MULTI-BAY BWC DOCK 2ND REFRESH 9 09/01/2024 BWC Unlimited with TAP 73689 MULTI-BAY BWC DOCK 1ST REFRESH 9 09/01/2024 BWC Unlimited with TAP 73309 AXON CAMERA REFRESH ONE 71 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date BWC Unlimited with TAP 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 276 08/01/2022 07/31/2027 BWC Unlimited with TAP 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 69 08/01/2022 07/31/2027 BWC Unlimited with TAP 73746 PROFESSIONAL EVIDENCE.COM LICENSE 69 08/01/2022 07/31/2027 Pro License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 15 08/01/2022 07/31/2027 Pro License Bundle 73746 PROFESSIONAL EVIDENCE.COM LICENSE 5 08/01/2022 07/31/2027 A la Carte 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC) 2 08/01/2022 07/31/2027 A la Carte 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P 2 08/01/2022 07/31/2027
A la Carte 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER) 2 08/01/2022 07/31/2027
A la Carte 50043 INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER SER 2 08/01/2022 07/31/2027
A la Carte 50045 INTERVIEW - SOFTWARE - UNLMITED E.COM STORAGE (PER CAMERA) 2 08/01/2022 07/31/2027
A la Carte 73449 RESPOND DEVICE LICENSE 69 08/01/2022 07/31/2027 A la Carte 73682 AUTO TAGGING LICENSE 69 08/01/2022 07/31/2027 Services
Bundle Item Description QTY
A la Carte 79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION SERVICE 1 A la Carte 85055 AXON FULL SERVICE 1
A la Carte 85170 INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM) 2 Item #12. Page 6
Meeting Date: 5/24/2022 / Packet Page #: 288

Page 4 ends

Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date BWC Unlimited with TAP 80464 EXT WARRANTY, CAMERA (TAP) 69 08/01/2022 07/31/2027 BWC Unlimited with TAP 80464 EXT WARRANTY, CAMERA (TAP) 2 08/01/2022 07/31/2027 BWC Unlimited with TAP 80465 EXT WARRANTY, MULTI-BAY DOCK (TAP) 9 08/01/2022 07/31/2027 A la Carte 50448 EXT WARRANTY, INTERVIEW ROOM 2 07/01/2023 07/31/2027 A la Carte 80379 EXT WARRANTY, FLEET 2 SIGNAL UNIT 2 07/01/2023 07/31/2027 Item #12. Page 7
Meeting Date: 5/24/2022 / Packet Page #: 289

Page 5 ends

Payment Details
Jul 2022
Invoice Plan Item Description Qty Subtotal Tax Total
CAD Autotagging, Respond
GPS 73449 RESPOND DEVICE LICENSE 69 $4,140.00 $0.00 $4,140.00 CAD Autotagging, Respond
GPS 73682 AUTO TAGGING LICENSE 69 $7,452.00 $0.00 $7,452.00 Evidence.com Licensing,
Storage, Hardware
Refreshments
70112 AXON SIGNAL UNIT 2 $111.60 $11.44 $123.04
Evidence.com Licensing,
Storage, Hardware
Refreshments
79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION SERVICE 1 $0.00 $0.00 $0.00 Evidence.com Licensing,
Storage, Hardware
Refreshments
80379 EXT WARRANTY, FLEET 2 SIGNAL UNIT 2 $22.74 $2.33 $25.07 Evidence.com Licensing,
Storage, Hardware
Refreshments
85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Evidence.com Licensing,
Storage, Hardware
Refreshments
AB3C AB3 Camera Bundle 69 $4,823.10 $494.37 $5,317.47
Evidence.com Licensing,
Storage, Hardware
Refreshments
AB3MBD AB3 Multi Bay Dock Bundle 9 $1,424.52 $146.02 $1,570.54 Evidence.com Licensing,
Storage, Hardware
Refreshments
BWCUwTAP BWC Unlimited with TAP 69 $73,692.05 $3,206.17 $76,898.22 Evidence.com Licensing,
Storage, Hardware
Refreshments
ProLicense Pro License Bundle 5 $2,340.00 $0.00 $2,340.00 Interview Room 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC) 2 $600.00 $61.50 $661.50 Interview Room 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P 2 $600.00 $0.00 $600.00 Interview Room 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER) 2 $700.00 $71.75 $771.75 Interview Room 50043 INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER SER 2 $560.07 $0.00 $560.07 Interview Room 50045 INTERVIEW - SOFTWARE - UNLMITED E.COM STORAGE (PER CAMERA) 2 $2,376.01 $0.00 $2,376.01 Interview Room 50114 INTERVIEW - CAMERA - COVERT SENSOR 2 $148.00 $15.17 $163.17 Interview Room 50118 INTERVIEW - MIC - WIRED (STANDARD MIC) 2 $78.60 $8.06 $86.66 Interview Room 50218 INTERVIEW - CAMERA - COVERT MAIN UNIT 2 $238.00 $24.40 $262.40 Interview Room 50268 POS-X TP6 TOUCH PANEL W/4GB RAM 2 $640.00 $65.60 $705.60 Interview Room 50294 INTERVIEW - SERVER - LITE 2 $780.00 $79.95 $859.95 Interview Room 50448 EXT WARRANTY, INTERVIEW ROOM 2 $423.75 $43.43 $467.18 Interview Room 85170 INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM) 2 $1,000.00 $0.00 $1,000.00 Total $102,150.44 $4,230.19 $106,380.63
Item #12. Page 8
Meeting Date: 5/24/2022 / Packet Page #: 290

Page 6 ends

Jul 2023
Invoice Plan Item Description Qty Subtotal Tax Total
CAD Autotagging, Respond
GPS 73449 RESPOND DEVICE LICENSE 69 $4,140.00 $0.00 $4,140.00 CAD Autotagging, Respond
GPS 73682 AUTO TAGGING LICENSE 69 $7,452.00 $0.00 $7,452.00 Evidence.com Licensing,
Storage, Hardware
Refreshments
70112 AXON SIGNAL UNIT 2 $111.60 $11.44 $123.04
Evidence.com Licensing,
Storage, Hardware
Refreshments
79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION SERVICE 1 $0.00 $0.00 $0.00 Evidence.com Licensing,
Storage, Hardware
Refreshments
80379 EXT WARRANTY, FLEET 2 SIGNAL UNIT 2 $22.74 $2.33 $25.07 Evidence.com Licensing,
Storage, Hardware
Refreshments
85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Evidence.com Licensing,
Storage, Hardware
Refreshments
AB3C AB3 Camera Bundle 69 $4,823.10 $494.37 $5,317.47
Evidence.com Licensing,
Storage, Hardware
Refreshments
AB3MBD AB3 Multi Bay Dock Bundle 9 $1,424.52 $146.02 $1,570.54 Evidence.com Licensing,
Storage, Hardware
Refreshments
BWCUwTAP BWC Unlimited with TAP 69 $73,691.99 $3,206.17 $76,898.16 Evidence.com Licensing,
Storage, Hardware
Refreshments
ProLicense Pro License Bundle 5 $2,340.00 $0.00 $2,340.00 Interview Room 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC) 2 $600.00 $61.50 $661.50 Interview Room 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P 2 $600.00 $0.00 $600.00 Interview Room 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER) 2 $700.00 $71.75 $771.75 Interview Room 50043 INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER SER 2 $560.06 $0.00 $560.06 Interview Room 50045 INTERVIEW - SOFTWARE - UNLMITED E.COM STORAGE (PER CAMERA) 2 $2,376.00 $0.00 $2,376.00 Interview Room 50114 INTERVIEW - CAMERA - COVERT SENSOR 2 $148.00 $15.17 $163.17 Interview Room 50118 INTERVIEW - MIC - WIRED (STANDARD MIC) 2 $78.60 $8.06 $86.66 Interview Room 50218 INTERVIEW - CAMERA - COVERT MAIN UNIT 2 $238.00 $24.40 $262.40 Interview Room 50268 POS-X TP6 TOUCH PANEL W/4GB RAM 2 $640.00 $65.60 $705.60 Interview Room 50294 INTERVIEW - SERVER - LITE 2 $780.00 $79.95 $859.95 Interview Room 50448 EXT WARRANTY, INTERVIEW ROOM 2 $423.75 $43.43 $467.18 Interview Room 85170 INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM) 2 $1,000.00 $0.00 $1,000.00 Total $102,150.36 $4,230.19 $106,380.55
Jul 2024
Invoice Plan Item Description Qty Subtotal Tax Total
CAD Autotagging, Respond
GPS 73449 RESPOND DEVICE LICENSE 69 $4,140.00 $0.00 $4,140.00 CAD Autotagging, Respond 73682 AUTO TAGGING LICENSE 69 $7,452.00 $0.00 $7,452.00 Item #12. Page 9
Meeting Date: 5/24/2022 / Packet Page #: 291

Page 7 ends

Jul 2024
Invoice Plan Item Description Qty Subtotal Tax Total
GPS
Evidence.com Licensing,
Storage, Hardware
Refreshments
70112 AXON SIGNAL UNIT 2 $111.60 $11.44 $123.04
Evidence.com Licensing,
Storage, Hardware
Refreshments
79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION SERVICE 1 $0.00 $0.00 $0.00 Evidence.com Licensing,
Storage, Hardware
Refreshments
80379 EXT WARRANTY, FLEET 2 SIGNAL UNIT 2 $22.74 $2.33 $25.07 Evidence.com Licensing,
Storage, Hardware
Refreshments
85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Evidence.com Licensing,
Storage, Hardware
Refreshments
AB3C AB3 Camera Bundle 69 $4,823.10 $494.37 $5,317.47
Evidence.com Licensing,
Storage, Hardware
Refreshments
AB3MBD AB3 Multi Bay Dock Bundle 9 $1,424.52 $146.02 $1,570.54 Evidence.com Licensing,
Storage, Hardware
Refreshments
BWCUwTAP BWC Unlimited with TAP 69 $73,691.99 $3,206.17 $76,898.16 Evidence.com Licensing,
Storage, Hardware
Refreshments
ProLicense Pro License Bundle 5 $2,340.00 $0.00 $2,340.00 Interview Room 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC) 2 $600.00 $61.50 $661.50 Interview Room 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P 2 $600.00 $0.00 $600.00 Interview Room 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER) 2 $700.00 $71.75 $771.75 Interview Room 50043 INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER SER 2 $560.06 $0.00 $560.06 Interview Room 50045 INTERVIEW - SOFTWARE - UNLMITED E.COM STORAGE (PER CAMERA) 2 $2,376.00 $0.00 $2,376.00 Interview Room 50114 INTERVIEW - CAMERA - COVERT SENSOR 2 $148.00 $15.17 $163.17 Interview Room 50118 INTERVIEW - MIC - WIRED (STANDARD MIC) 2 $78.60 $8.06 $86.66 Interview Room 50218 INTERVIEW - CAMERA - COVERT MAIN UNIT 2 $238.00 $24.40 $262.40 Interview Room 50268 POS-X TP6 TOUCH PANEL W/4GB RAM 2 $640.00 $65.60 $705.60 Interview Room 50294 INTERVIEW - SERVER - LITE 2 $780.00 $79.95 $859.95 Interview Room 50448 EXT WARRANTY, INTERVIEW ROOM 2 $423.75 $43.43 $467.18 Interview Room 85170 INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM) 2 $1,000.00 $0.00 $1,000.00 Total $102,150.36 $4,230.19 $106,380.55
Jul 2025
Invoice Plan Item Description Qty Subtotal Tax Total
CAD Autotagging, Respond
GPS 73449 RESPOND DEVICE LICENSE 69 $4,140.00 $0.00 $4,140.00 CAD Autotagging, Respond
GPS 73682 AUTO TAGGING LICENSE 69 $7,452.00 $0.00 $7,452.00 Evidence.com Licensing,
Storage, Hardware 70112 AXON SIGNAL UNIT 2 $111.60 $11.44 $123.04 Item #12. Page 10
Meeting Date: 5/24/2022 / Packet Page #: 292

Page 8 ends

Jul 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Refreshments
Evidence.com Licensing,
Storage, Hardware
Refreshments
79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION SERVICE 1 $0.00 $0.00 $0.00 Evidence.com Licensing,
Storage, Hardware
Refreshments
80379 EXT WARRANTY, FLEET 2 SIGNAL UNIT 2 $22.74 $2.33 $25.07 Evidence.com Licensing,
Storage, Hardware
Refreshments
85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Evidence.com Licensing,
Storage, Hardware
Refreshments
AB3C AB3 Camera Bundle 69 $4,823.10 $494.37 $5,317.47
Evidence.com Licensing,
Storage, Hardware
Refreshments
AB3MBD AB3 Multi Bay Dock Bundle 9 $1,424.52 $146.02 $1,570.54 Evidence.com Licensing,
Storage, Hardware
Refreshments
BWCUwTAP BWC Unlimited with TAP 69 $73,691.99 $3,206.17 $76,898.16 Evidence.com Licensing,
Storage, Hardware
Refreshments
ProLicense Pro License Bundle 5 $2,340.00 $0.00 $2,340.00 Interview Room 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC) 2 $600.00 $61.50 $661.50 Interview Room 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P 2 $600.00 $0.00 $600.00 Interview Room 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER) 2 $700.00 $71.75 $771.75 Interview Room 50043 INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER SER 2 $560.06 $0.00 $560.06 Interview Room 50045 INTERVIEW - SOFTWARE - UNLMITED E.COM STORAGE (PER CAMERA) 2 $2,376.00 $0.00 $2,376.00 Interview Room 50114 INTERVIEW - CAMERA - COVERT SENSOR 2 $148.00 $15.17 $163.17 Interview Room 50118 INTERVIEW - MIC - WIRED (STANDARD MIC) 2 $78.60 $8.06 $86.66 Interview Room 50218 INTERVIEW - CAMERA - COVERT MAIN UNIT 2 $238.00 $24.40 $262.40 Interview Room 50268 POS-X TP6 TOUCH PANEL W/4GB RAM 2 $640.00 $65.60 $705.60 Interview Room 50294 INTERVIEW - SERVER - LITE 2 $780.00 $79.95 $859.95 Interview Room 50448 EXT WARRANTY, INTERVIEW ROOM 2 $423.75 $43.43 $467.18 Interview Room 85170 INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM) 2 $1,000.00 $0.00 $1,000.00 Total $102,150.36 $4,230.19 $106,380.55
Jul 2026
Invoice Plan Item Description Qty Subtotal Tax Total
CAD Autotagging, Respond
GPS 73449 RESPOND DEVICE LICENSE 69 $4,140.00 $0.00 $4,140.00 CAD Autotagging, Respond
GPS 73682 AUTO TAGGING LICENSE 69 $7,452.00 $0.00 $7,452.00 Evidence.com Licensing,
Storage, Hardware
Refreshments
70112 AXON SIGNAL UNIT 2 $111.60 $11.44 $123.04
Evidence.com Licensing,
Storage, Hardware 79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION SERVICE 1 $0.00 $0.00 $0.00 Item #12. Page 11
Meeting Date: 5/24/2022 / Packet Page #: 293

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Jul 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Refreshments
Evidence.com Licensing,
Storage, Hardware
Refreshments
80379 EXT WARRANTY, FLEET 2 SIGNAL UNIT 2 $22.74 $2.33 $25.07 Evidence.com Licensing,
Storage, Hardware
Refreshments
85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Evidence.com Licensing,
Storage, Hardware
Refreshments
AB3C AB3 Camera Bundle 69 $4,823.10 $494.37 $5,317.47
Evidence.com Licensing,
Storage, Hardware
Refreshments
AB3MBD AB3 Multi Bay Dock Bundle 9 $1,424.52 $146.02 $1,570.54 Evidence.com Licensing,
Storage, Hardware
Refreshments
BWCUwTAP BWC Unlimited with TAP 69 $73,691.99 $3,206.17 $76,898.16 Evidence.com Licensing,
Storage, Hardware
Refreshments
ProLicense Pro License Bundle 5 $2,339.97 ($0.01) $2,339.96 Interview Room 50037 INTERVIEW - SOFTWARE - CLIENT (PER TOUCH PANEL-PC) 2 $600.00 $61.50 $661.50 Interview Room 50039 INTERVIEW - SOFTWARE - CLIENT MAINTENANCE (PER TOUCH PANEL-P 2 $600.00 $0.00 $600.00 Interview Room 50041 INTERVIEW - SOFTWARE - STREAMING SERVER LICENSE (PER SERVER) 2 $700.00 $71.75 $771.75 Interview Room 50043 INTERVIEW - SOFTWARE - STREAMING SERVER MAINTENANCE (PER SER 2 $560.06 $0.00 $560.06 Interview Room 50045 INTERVIEW - SOFTWARE - UNLMITED E.COM STORAGE (PER CAMERA) 2 $2,376.00 $0.00 $2,376.00 Interview Room 50114 INTERVIEW - CAMERA - COVERT SENSOR 2 $148.00 $15.17 $163.17 Interview Room 50118 INTERVIEW - MIC - WIRED (STANDARD MIC) 2 $78.60 $8.06 $86.66 Interview Room 50218 INTERVIEW - CAMERA - COVERT MAIN UNIT 2 $238.00 $24.40 $262.40 Interview Room 50268 POS-X TP6 TOUCH PANEL W/4GB RAM 2 $640.00 $65.60 $705.60 Interview Room 50294 INTERVIEW - SERVER - LITE 2 $780.00 $79.95 $859.95 Interview Room 50448 EXT WARRANTY, INTERVIEW ROOM 2 $423.75 $43.43 $467.18 Interview Room 85170 INTERVIEW - SERVICE - STANDARD INSTALL AND SETUP (PER ROOM) 2 $1,000.00 $0.00 $1,000.00 Total $102,150.33 $4,230.18 $106,380.51
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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:

This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below.

ACEIP:

The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.

Acceptance of Terms:

Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.

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\s1\ \d1\
Signature Date Signed
3/22/2022
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Q-351669-44657.625KP
Issued: 04/06/2022
Quote Expiration: 06/15/2022
Estimated Contract Start Date: 02/01/2023
Account Number: 107228
Payment Terms: N30
Delivery Method: Fedex - Ground

Email:

Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $7,057.66 TOTAL COST $141,520.24
ESTIMATED TOTAL W/ TAX $148,928.51 TOTAL SAVINGS $35,288.32 Payment Summary
Date Subtotal Tax Total
Jan 2023 $28,304.08 $1,481.66 $29,785.74
Jan 2024 $28,304.05 $1,481.66 $29,785.71
Jan 2025 $28,304.05 $1,481.66 $29,785.71
Jan 2026 $28,304.05 $1,481.66 $29,785.71
Jan 2027 $28,304.01 $1,481.63 $29,785.64
Total $141,520.24 $7,408.27 $148,928.51
Axon Enterprise, Inc.
17800 N 85th St.

Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
Item #12. Page 15
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Quote Unbundled Price: $176,803.24
Quote List Price: $150,343.84
Quote Subtotal: $141,520.24
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
Fleet3B Fleet 3 Basic 19 60 $152.21 $129.00 $121.26 $138,236.40 $7,280.77 $145,517.17 A la Carte Hardware
72002 FLEET 3 INTERIOR CAMERA, INTERIOR MOUNT 2 $20.00 $20.00 $40.00 $4.10 $44.10 72037 FLEET 3 INTERIOR CAMERA 2 $500.00 $500.00 $1,000.00 $102.50 $1,102.50 A la Carte Software
80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 2 60 $17.00 $17.00 $2,040.00 $0.00 $2,040.00 A la Carte Warranties
80385 EXT WARRANTY, FLEET 3, INTERIOR CAMERA 2 49 $2.08 $2.08 $203.84 $20.90 $224.74 Total $141,520.24 $7,408.27 $148,928.51
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Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
Fleet 3 Basic 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 19 01/01/2023 Fleet 3 Basic 70112 AXON SIGNAL UNIT 19 01/01/2023
Fleet 3 Basic 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 19 01/01/2023 Fleet 3 Basic 72034 FLEET SIM INSERTION, VZW 19 01/01/2023 Fleet 3 Basic 72036 FLEET 3 STANDARD 2 CAMERA KIT 19 01/01/2023 A la Carte 72002 FLEET 3 INTERIOR CAMERA, INTERIOR MOUNT 2 01/01/2023 A la Carte 72037 FLEET 3 INTERIOR CAMERA 2 01/01/2023
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Basic 80400 FLEET, VEHICLE LICENSE 19 02/01/2023 01/31/2028 Fleet 3 Basic 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 38 02/01/2023 01/31/2028 A la Carte 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 2 02/01/2023 01/31/2028 Services
Bundle Item Description QTY
Fleet 3 Basic 73391 FLEET 3 NEW INSTALLATION (PER VEHICLE) 19 Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Basic 80379 EXT WARRANTY, AXON SIGNAL UNIT 19 01/01/2024 01/31/2028 Fleet 3 Basic 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 19 01/01/2024 01/31/2028 A la Carte 80385 EXT WARRANTY, FLEET 3, INTERIOR CAMERA 2 01/01/2024 01/31/2028 Item #12. Page 17
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Payment Details
Jan 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet 3 72002 FLEET 3 INTERIOR CAMERA, INTERIOR MOUNT 2 $8.00 $0.82 $8.82 Fleet 3 72037 FLEET 3 INTERIOR CAMERA 2 $200.00 $20.50 $220.50 Fleet 3 80385 EXT WARRANTY, FLEET 3, INTERIOR CAMERA 2 $40.77 $4.18 $44.95 Fleet 3 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 2 $408.00 $0.00 $408.00 Fleet 3 Fleet3B Fleet 3 Basic 19 $27,647.31 $1,456.16 $29,103.47 Total $28,304.08 $1,481.66 $29,785.74
Jan 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet 3 72002 FLEET 3 INTERIOR CAMERA, INTERIOR MOUNT 2 $8.00 $0.82 $8.82 Fleet 3 72037 FLEET 3 INTERIOR CAMERA 2 $200.00 $20.50 $220.50 Fleet 3 80385 EXT WARRANTY, FLEET 3, INTERIOR CAMERA 2 $40.77 $4.18 $44.95 Fleet 3 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 2 $408.00 $0.00 $408.00 Fleet 3 Fleet3B Fleet 3 Basic 19 $27,647.28 $1,456.16 $29,103.44 Total $28,304.05 $1,481.66 $29,785.71
Jan 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet 3 72002 FLEET 3 INTERIOR CAMERA, INTERIOR MOUNT 2 $8.00 $0.82 $8.82 Fleet 3 72037 FLEET 3 INTERIOR CAMERA 2 $200.00 $20.50 $220.50 Fleet 3 80385 EXT WARRANTY, FLEET 3, INTERIOR CAMERA 2 $40.77 $4.18 $44.95 Fleet 3 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 2 $408.00 $0.00 $408.00 Fleet 3 Fleet3B Fleet 3 Basic 19 $27,647.28 $1,456.16 $29,103.44 Total $28,304.05 $1,481.66 $29,785.71
Jan 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet 3 72002 FLEET 3 INTERIOR CAMERA, INTERIOR MOUNT 2 $8.00 $0.82 $8.82 Fleet 3 72037 FLEET 3 INTERIOR CAMERA 2 $200.00 $20.50 $220.50 Fleet 3 80385 EXT WARRANTY, FLEET 3, INTERIOR CAMERA 2 $40.77 $4.18 $44.95 Fleet 3 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 2 $408.00 $0.00 $408.00 Fleet 3 Fleet3B Fleet 3 Basic 19 $27,647.28 $1,456.16 $29,103.44 Total $28,304.05 $1,481.66 $29,785.71
Jan 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet 3 72002 FLEET 3 INTERIOR CAMERA, INTERIOR MOUNT 2 $8.00 $0.82 $8.82 Fleet 3 72037 FLEET 3 INTERIOR CAMERA 2 $200.00 $20.50 $220.50 Fleet 3 80385 EXT WARRANTY, FLEET 3, INTERIOR CAMERA 2 $40.77 $4.18 $44.95 Fleet 3 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 2 $408.00 $0.00 $408.00 Item #12. Page 18
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Jan 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Fleet 3 Fleet3B Fleet 3 Basic 19 $27,647.24 $1,456.13 $29,103.37 Total $28,304.01 $1,481.63 $29,785.64
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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:

ACEIP:

Acceptance of Terms:

Item #12. Page 20
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Exceptions to Standard Terms and Conditions
This quote is contingent upon execution of the contract related to Q-346182 \s1\ \d1\
Signature Date Signed
4/6/2022
Item #12. Page 21
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1 FLEET STATEMENT OF WORK BETWEEN AXON ENTERPRISE AND AGENCY Introduction
This Statement of Work (“SOW”) has been made and entered into by and between Axon Enterprise, Inc. (“AXON”), and Glendora Police Dept. - CA the (“AGENCY”) for the purchase of the Axon Fleet in-car video solution (“FLEET”) and its supporting information, services and training. (AXON Technical Project Manager/The AXON installer)
Purpose and Intent
AGENCY states, and AXON understands and agrees, that Agency’s purpose and intent for entering into this SOW is for the AGENCY to obtain from AXON deliverables, which used solely in conjunction with AGENCY’s existing systems and equipment, which AGENCY specifically agrees to purchase or provide pursuant to the terms of this SOW.

This SOW contains the entire agreement between the parties. There are no promises, agreements, conditions, inducements, warranties or understandings, written or oral, expressed or implied, between the parties, other than as set forth or referenced in the SOW.

Acceptance
Upon completion of the services outlined in this SOW, AGENCY will be provided a professional services acceptance form (“Acceptance Form”). AGENCY will sign the Acceptance Form acknowledging that services have been completed in substantial conformance with this SOW and the Agreement. If AGENCY reasonably believes AXON did not complete the professional services in conformance with this SOW, AGENCY must notify AXON in writing of the specific reasons within seven (7) calendar days from delivery of the Acceptance Form. AXON will remedy the issues to conform with this SOW and re-present the Acceptance Form for signature. If AXON does not receive the signed Acceptance Form or written notification of the reasons for rejection within 7 calendar days of the delivery of the Acceptance Form, AGENCY will be deemed to have accepted the services in accordance to this SOW.

Force Majeure
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2 Neither party hereto shall be liable for delays or failure to perform with respect to this SOW due to causes beyond the party’s reasonable control and not avoidable by diligence.

Schedule Change
Each party shall notify the other as soon as possible regarding any changes to agreed upon dates and times of Axon Fleet in-car Solution installation to be performed pursuant of this Statement of Work.

Axon Fleet Deliverables
Typically, within (30) days of receiving this fully executed SOW, an AXON Technical Project Manager will deliver to AGENCY’s primary point of contact via electronic media, controlled documentation, guides, instructions and videos followed by available dates for the initial project review and customer readiness validation. Unless otherwise agreed upon by AXON, AGENCY may print and reproduce said documents for use by its employees only.

Security Clearance and Access
Upon AGENCY’s request, AXON will provide the AGENCY a list of AXON employees, agents, installers or representatives which require access to the AGENCY’s facilities in order to perform Work pursuant of this Statement of Work. AXON will ensure that each employee, agent or representative has been informed or and consented to a criminal background investigation by AGENCY for the purposes of being allowed access to AGENCY‘s facilities. AGENCY is responsible for providing AXON with all required instructions and documentation accompanying the security background check’s requirements.

Training
AXON will provide training applicable to Axon Evidence, Cradlepoint NetCloud Manager and Axon Fleet application in a train-the-trainer style method unless otherwise agreed upon between the AGENCY and AXON.

Local Computer
Item #12. Page 23
Meeting Date: 5/24/2022 / Packet Page #: 305
3 AGNECY is responsible for providing a mobile data computer (MDC) with the same software, hardware, and configuration that AGENCY personnel will use with the AXON system being installed. AGENCY is responsible for making certain that any and all security settings (port openings, firewall settings, antivirus software, virtual private network, routing, etc.) are made prior to the installation, configuration and testing of the aforementioned deliverables.

Network
AGENCY is responsible for making certain that any and all network(s) route traffic to appropriate endpoints and AXON is not liable for network breach, data interception, or loss of data due to misconfigured firewall settings or virus infection, except to the extent that such virus or infection is caused, in whole or in part, by defects in the deliverables.

Cradlepoint Router
When applicable, AGENCY must provide AXON Installers with temporary administrative access to Cradlepoint’s NetCloud Manager to the extent necessary to perform Work pursuant of this Statement of Work.

Evidence.com
AGENCY must provide AXON Installers with temporary administrative access to Axon Evidence.com to the extent necessary to perform Work pursuant of this SOW.

Wireless Upload System
If purchased by the AGENCY, on such dates and times mutually agreed upon by the parties, AXON will install and configure into AGENCY’s existing network a wireless network infrastructure as identified in the AGENCY’s binding quote based on conditions of the sale.

VEHICLE INSTALLATION
Preparedness
Item #12. Page 24
Meeting Date: 5/24/2022 / Packet Page #: 306
4 On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer less weapons and items of evidence.

Vehicle(s) will be deemed ‘out of service’ to the extent necessary to perform Work pursuant of this SOW.

Existing Mobile Video Camera System Removal
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer which will remove from said vehicles all components of the existing mobile video camera system unless otherwise agreed upon by the AGENCY.

Major components will be salvaged by the AXON Installer for auction by the AGENCY. Wires and cables are not considered expendable and will not be salvaged. Salvaged components will be placed in a designated area by the AGENCY within close proximity of the vehicle in an accessible work space.

Prior to removing the existing mobile video camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle’s systems’ operation to identify and operate, documenting any existing component or system failures and in detail, identify which components of the existing mobile video camera system will be removed by the AXON Installer.

In-Car Hardware/Software Delivery and Installation
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer, who will install and configure in each vehicle in accordance with the specifications detailed in the system’s installation manual and its relevant addendum(s). Applicable in-car hardware will be installed and configured as defined and validated by the AGENCY during the pre-deployment discovery process.

If a specified vehicle is unavailable on the date and time agreed upon by the parties, AGENCY will provide a similar vehicle for the installation process. Delays due to a vehicle, or substitute vehicle, not being available at agreed upon dates and times may results in additional fees to the AGENCY. If the AXON Installer determines that a vehicle is not properly prepared for installation (“Not Fleet Ready”), such as a battery not being properly charged or properly up-fit for in-service, field operations, the issue shall be reported immediately to the AGENCY for resolution and a date and time for the future installation shall be agreed upon by the parties.

Item #12. Page 25
Meeting Date: 5/24/2022 / Packet Page #: 307
5 Upon completion of installation and configuration, AXON will systematically test all installed and configured in-car hardware and software to ensure that ALL functions of the hardware and software are fully operational and that any deficiencies are corrected unless otherwise agreed upon by the AGENCY, installation, configuration, test and the correct of any deficiencies will be completed in each vehicle accepted for installation.

Prior to installing the Axon Fleet camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle’s existing systems’ operation to identify, document any existing component or vehicle systems’ failures. Prior to any vehicle up-fitting the AXON Installer will introduce the system’s components, basic functions, integrations and systems overview along with reference to AXON approved, AGENCY manuals, guides, portals and videos. It is both the responsibility of the AGENCY and the AXON Installer to agree on placement of each components, the antenna(s), integration recording trigger sources and customer preferred power, ground and ignition sources prior to permanent or temporary installation of an Axon Fleet camera solution in each vehicle type.

Agreed placement will be documented by the AXON Installer.

AXON welcomes up to 5 persons per system operation training session per day, and unless otherwise agreed upon by the AGENCY, the first vehicle will be used for an installation training demonstration. The second vehicle will be used for an assisted installation training demonstration. The installation training session is customary to any AXON Fleet installation service regardless of who performs the continued Axon Fleet system installations.

Item #12. Page 26
Meeting Date: 5/24/2022 / Packet Page #: 308
6 The customary training session does not ‘certify’ a non-AXON Installer, customer-employed Installer or customer 3rd party Installer, since the AXON Fleet products does not offer an Installer certification program. Any work performed by non-AXON Installer, customer-employed Installer or customer 3rd party Installer is not warrantied by AXON, and AXON is not liable for any damage to the vehicle and its existing systems and AXON Fleet hardware.

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Axon Equipment
Purchase
Police Department
City Council
Item # _
May 24, 2022
Matt Williams, Police Captain
CityOfGlendora.org
Item #12. Page 47
Meeting Date: 5/24/2022 / Packet Page #: 329
2 AXON EQUIPMENT PURCHASE
The Police Department is seeking City Council approval for the purchase of updated video evidence equipment.

Ø Body Worn Cameras
Ø In-Car Video
Ø Interview Room Cameras
Item #12. Page 48
Meeting Date: 5/24/2022 / Packet Page #: 330
3 AXON EQUIPMENT PURCHASE
This purchase follows the City of Glendora Strategic Plan § 10-IFSS (Increase Financial Stability and Sustainability / Implement Pro‐Active Risk Management Practices)
§ 47-IMCIF (Improve and Maintain the City’s Infrastructure and Facilities / Evaluate Technology Needs)
Discussed and planned for year-one of the FY2021/22 & FY 2022/23 adopted budget, this project will provide greater transparency in local law enforcement, help to mitigate risk, and modernize an aging in-car video system and infrastructure.

Item #12. Page 49
Meeting Date: 5/24/2022 / Packet Page #: 331
4 AXON EQUIPMENT PURCHASE
Current Equipment:
§ Body Worn Cameras = 0
§ In-Car Video = Watchguard
§ Interview Room Cameras = Watchguard
WatchGuard Equipment - Obsolete and experiencing end-of-life maintenance problems requiring continual repair and stockpiling of spare parts to ensure 24/7 operation. Note: data collected is stored locally on-site on aging PD servers Item #12. Page 50
Meeting Date: 5/24/2022 / Packet Page #: 332
5 AXON EQUIPMENT PURCHASE
Proposed Equipment:
§ Body Worn Cameras
§ All sworn officers and other field personnel including spares § Which includes new BWC’s at 30 months and 60 months
§ In-Car Video for all patrol fleet vehicles = 19
§ Which includes Community Service Officer fleet and the Jail/Prisoner vehicle § Interview Room Cameras = 2
§ Investigations Division interview room
§ Jail/Custody interview room
Item #12. Page 51
Meeting Date: 5/24/2022 / Packet Page #: 333
6 Axon Equipment Purchase
Axon Inc – Purchase
After months of testing, surveying our peer policing agencies in the San Gabriel Valley, and collaborating with the beta testing users from the Glendora Police Officer’s Association, Axon Inc proved to be the best product.
§ Unlimited cloud-based storage via Evidence.com
§ Integration with Spillman Computer Aided Dispatch (Auto-tagging) § Video Redaction Software
§ Axon installs the hardware and supplies other accessory equipment § Integrates with existing Axon Tasers (purchased April 2021) Item #12. Page 52
Meeting Date: 5/24/2022 / Packet Page #: 334
7 Axon Equipment Purchase
Deployment of new equipment
§ Body Worn Cameras – BWCs will be issued in August 2022 following user training § In-Car Video – In-Car Video will not occur until February 2023 due to supply chain delays § Interview Room Cameras – these cameras will be installed and integrated into Evidence.com in August 2022.

Axon Inc. technicians will be on-site for all installs. This includes the removal of legacy equipment and assisting users with any training needs. Axon Inc. will work with City IT staff to ensure a smooth transition and seamless interface with Evidence.com.

Item #12. Page 53
Meeting Date: 5/24/2022 / Packet Page #: 335
8 RECOMMENDATIONS

1. Award a contract to Axon Enterprise, Inc. for
$710,000 over a five (5) year period to purchase
Body-Worn Cameras, In-Car Video, and Interview
Room Cameras.

2. Authorize the City Manager or his designee to
execute the agreement including minimal and/or
non-substantive changes.

That the City Council:

Item #12. Page 54
Meeting Date: 5/24/2022 / Packet Page #: 336

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: MAY 24, 2022
FROM: CITY CLERK DISTRICT(S): CITYWIDE
SUBJECT: CONSIDERATION OF RESOLUTIONS INITIATING THE TUESDAY, NOVEMBER 8, 2022

CITY OF GLENDORA CITY COUNCIL GENERAL MUNICIPAL ELECTION (STRATEGIC PLAN ITEM 26-EMO)

RECOMMENDATION
That the City Council:

1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL CALLING

AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF CERTAIN OFFICERS AS

REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING

TO GENERAL LAW CITIES AND ADOPTING REGULATIONS FOR CANDIDATES PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS”;

2. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL

REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO

DIRECT THE REGISTRAR-RECORDER/COUNTY CLERK TO ADMINISTER, MANAGE AND OVERSEE THE CITY OF GLENDORA’S GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022; AND REQUEST FOR CONSOLIDATION OF THE GENERAL

MUNICIPAL ELECTION WITH ANY COUNTYWIDE ELECTION HELD ON TUESDAY, NOVEMBER 8, 2022”; and

3. Direct the City Clerk to forward certified copies of said resolutions to the County Board of Supervisors and the Registrar of Voters.

EXECUTIVE SUMMARY
The purpose of this report is to initiate the process for the City of Glendora General Municipal Election to be held on November 8, 2022 to fill the two (2) seats for the Glendora City Council representing Districts 1 and 4; each seat is for a four-year term.

In preparation for the November 8, 2022 General Municipal Election, it is necessary for the City Council to adopt two resolutions. The first resolution initiates the election process and sets regulations (Attachment A), while the second resolution requests election services from Los Angeles County Registrar Recorder/County Clerk (Registrar) (Attachment B).

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
In October of 2017, the Glendora City Council adopted Ordinance No. 2022, which established and implemented By-District Elections Pursuant to Elections Code §10010 and Government Code §34886. In February 2018, the City Council adopted Ordinance No. 2029 to change Glendora’s general municipal elections to coincide with the March statewide primary election in even-numbered years, beginning in 2020, as required by Senate Bill No. 415 (Hueso). Subsequently, the Legislature adopted Senate Bill No. 970 (Umberg), which changed the date of the statewide primary election to different dates, depending on whether the primary election is held in a presidential election year or not. Under Senate Bill No. 970, Item #13. Page 1
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Staff Report Page 2 of 3
starting in 2022, the statewide primary election will be held in June of the years without a presidential election, and March of the years with a presidential election. In July 2021, to assist cities, Senate Bill No. 590 was adopted and authorized the extension of terms to the statewide primary and is a necessary legislative “fix” to a situation created by Senate Bill No. 970.

To address the issues created by this legislation, the City Council, at its September 14, 2021 meeting, adopted Ordinance 2062 which changed Glendora’s election date from March to November of even years starting in November 2022 and adjust City Council terms in office accordingly.

In 2020, the City of Glendora took its first steps in transition from at-large to district elections as well as the first consolidated election pursuant to Senate Bill No. 415 requirements to elect candidate to fill openings in Districts 2, 3 and 5. In 2022, the two (2) remaining seats representing Districts 1 and 4 will be open for a four-year term. In preparation for the November 8, 2022 General Municipal Election, it is necessary for the City Council to adopt two resolutions. The first resolution initiates the election process and sets regulations (Attachment A), while the second resolution requests election services from Los Angeles County Registrar Recorder/County Clerk (Registrar) (Attachment B).

DISCUSSION
In 2022, two (2) City Council seats representing Districts 1 and 4 will be open and each seat is for a fouryear term. This election will be the final step in completing Glendora’s transition from at-large to district elections. In preparation for the November 8, 2022 General Municipal Election, it is necessary for the City Council to adopt two resolutions. The first resolution initiates the election process and sets regulations (Attachment A), while the second resolution requests election services from Los Angeles County Registrar Recorder/County Clerk (Registrar) (Attachment B). The City Council must adopt the proposed Resolutions to initiate the November 2022 election process which needs to be submitted to the County of Los Angeles prior to June 1, 2022.

Elected officials with terms expiring in 2022 are Karen Davis and Michael Allawos.

Other items of interest to note relating to the November 2022 City of Glendora General Municipal Election:

COUNCIL DISTRICTS
The City of Glendora is divided into five Council districts, and each Councilmember is elected by the voters residing within a specific geographic Council district area in Glendora. The City of Glendora Council Districts were updated in 2022 following the 2020 census. Council District seats open in November 2022 are District 1 and District 4. The City has an interactive City Council District Lookup Map to help residents location their district: www.CityOfGlendtr5ora.org/FindYourDistrict INFORMATION FOR THOSE INTERESTED IN RUNNING FOR OFFICE IN MARCH 2020 Pre-Nomination Workshop June 30, 2022 @ 6:00 p.m. in Bidwell Forum Nomination Period July 18, 2022, through August 12, 2022 Extended Nomination Period August 17, 2022 at 5:00 p.m.* *Extended Nomination Period: If an eligible incumbent DOES NOT file within the filing period, a five-day extension will permit filings on until August 17, 2022 at 5:00 p.m.

IMPORTANT 2022 ELECTION DATES FOR GENERAL ELECTION ON NOVEMBER 8, 2022  Resolution Calling the Election: May 24, 2022
 Publish Notice of Election: July 4 - July 18
 Nomination Period: July 18 - August 12
 Last Day to File/Withdraw Nomination Papers: August 12  Voter Information Guides Mailed to Voters: September 29 - October 1 Item #13. Page 2
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Staff Report Page 3 of 3
 Vote-By-Mail Ballots Mailed: October 10
 Early Voting Period: October 5 to November 2
 Election Day: November 8

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically.

FISCAL IMPACT
The cost to hold the election is estimated to be $90,400. Funding for the November 8, 2022 Election will be included in the proposed Fiscal Year 2022-23 budget.

ENVIRONMENTAL DETERMINATION
There is no environmental impact associated with the recommendation in this report.

Prepared By Kathleen R. Sessman, City Clerk/Communications Director Concurs With Not Applicable
Reviewed By Kathleen R. Sessman, City Clerk/Communications Director Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Resolution Calling Election and Adopting Regulations B. Resolution requesting Election Services
C. Initiating 2022 Election PowerPoint
Item #13. Page 3
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RESOLUTION CC 2022-___

A RESOLUTION OF THE CITY COUNCIL CALLING AND GIVING

NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION
TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE

ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE

PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA

RELATING TO GENERAL LAW CITIES AND ADOPTIONG

REGULATIONS FOR CANDIDATES PERTAINING TO CANDIDATES

STATEMENTS SUBMITTED TO THE VOTERS

CITY COUNCIL
City of Glendora, California
WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 8, 2022, for the election of Municipal Officers; and
WHEREAS, pursuant to Government Code §34886 and Elections Code §10010, ByDistrict elections were implemented; and WHEREAS, Elections Code §13307 provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate’s statement.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Glendora, California, on Tuesday, November 8, 2022 a General Municipal Election for the purpose of electing two (2) Members of the City Council representing Districts 1 and 4 for the full term of four years.

SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 3. That the City Clerk is authorized, instructed and directed to coordinate with the County of Los Angeles Registrar-Recorder/County Clerk to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 4. That the Vote Centers for the election shall be open as required during the identified voting period, pursuant to Election Code §4007, 10242 and 14404, except as provided in §§14212, 14401 of the Elections Code of the State of California.

SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

Item #13. Page 4
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Resolution CC 2022-__ Page 2 of 4
SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 7. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill.

SECTION 8. GENERAL PROVISIONS
That pursuant to Elections Code §13307, each candidate for elective office to be voted for at an Election to be held in the City of Glendora on Tuesday, November 8, 2022, may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

SECTION 9. FOREIGN LANGUAGE POLICY
Pursuant to the Federal Voting Rights Act, candidate statements will be translated into all languages required by the County of Los Angeles. The County is required to translate candidate statements into the following languages:

Chinese, Japanese, Spanish, Tagalog/Filipino, Vietnamese, Korean, Cambodian/Khmer, Hindi, Thai, Armenian, Farsi, Bengali, Burmese, Gujarati, Indonesian, Mongolian, Telugu and Russian
The County of Los Angeles will mail separate voter information guides and candidate statements in Chinese, Japanese, Spanish, Tagalog/Filipino, Vietnamese, Korean, Cambodian/Khmer, Hindi, Thai, Armenian, Farsi, Bengali, Burmese, Gujarati, Indonesian, Mongolian, Telugu and Russian to only those voters who are on the county voter file as having requested a voter information guide in a particular language. The County will make the voter information guide and candidate statements in the required languages available at all voting centers, on the County’s website, and in the Election Official’s office.

The Los Angeles County Elections Official shall estimate the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter’s pamphlet
The estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual Item #13. Page 5
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Resolution CC 2022-__ Page 3 of 4
number of candidates filing statements. Accordingly, the County Elections Official and the City Clerk are not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the County Elections Official and/or the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the County Elections Official and/or the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election.

SECTION 10. PAYMENT
A. Printing:

1. The candidate SHALL be required to pay for the cost of printing the candidate’s statement in English in the main voter pamphlet.

2. The candidate SHALL be required to pay for the cost of printing the candidate’s statement in a foreign language as specified in Section 9 above, in the main voter pamphlet.

SECTION 11. MISCELLANEOUS
A. All translations shall be provided by professionally-certified translators.

B. The Los Angeles County Elections Official shall allow: bold type, underlining, capitalization, indentations, leading hyphens.

C. The Los Angeles County Elections Official shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections.

SECTION 12. ADDITIONAL MATERIALS
No candidate will be permitted to include additional materials in the sample ballot package.

SECTION 13. That the City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued.

SECTION 14. That all previous resolutions establishing council policy on payment for candidates statements are repealed.

SECTION 15. That this resolution shall apply only to the election to be held on November 8, 2022 and shall then be repealed.

SECTION 16. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

SECTION 17. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill.

Item #13. Page 6
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Resolution CC 2022-__ Page 4 of 4
PASSED, APPROVED and ADOPTED this ____ day of May, 2022.

City Council of Glendora, California
BY: ________________________________
KAREN K. DAVIS
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLC
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk/Communications Director of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the ______ day of May, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #13. Page 7
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RESOLUTION CC 2022-___

A RESOLUTION OF THE CITY COUNCIL REQUESTING THE BOARD

OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO DIRECT

THE REGISTRAR-RECORDER/COUNTY CLERK TO ADMINISTER,
MANAGE AND OVERSEE THE CITY OF GLENDORA’S GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8,
2022; AND REQUEST FOR CONSOLIDATION OF THE GENERAL

MUNICIPAL ELECTION WITH ANY COUNTYWIDE ELECTION HELD
ON TUESDAY, NOVEMBER 8, 2022

CITY COUNCIL
City of Glendora, California
WHEREAS, the City Council of the City of Glendora called a General Municipal Election to be held on Tuesday, November 8, 2022, for the purpose of the election of two (2) Members of the City Council representing Districts 1 and 4, for the full term of four years; and WHEREAS, in accordance with Ordinance 2022 the City of Glendora established and implemented By-District elections pursuant to Elections Code §10010 and Government Code §34886; and
WHEREAS, in accordance with Ordinance No. 2062 adding Section 2.54 of the Glendora Municipal Code which changed the General Municipal Election date to be consolidated with a statewide general election commencing with the General Municipal Election of November 2022 election; and
WHEREAS, Elections Code §10002 authorizes the City to request by resolution that the Board of Supervisors authorize the County Elections Official to conduct specified election services.

NOW, THEREFORE, THE CITY COUNCIL OF GLENDORA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of the laws of State of California relating to General Law cities, there is called and ordered to be held in the City of Glendora, California, on Tuesday, November 8, 2022, a General Municipal Election for the purpose of the election of two (2) Members of the City Council representing Districts 1 and 4, for the full term of four years.

SECTION 2. That pursuant to the requirements of Elections Code §10403, the City Council hereby requests the Board of Supervisors of the County of Los Angeles to direct the Registrar-Recorder/County Clerk to administer, manage and oversee all facets of the City of Glendora’s November 8, 2022 General Municipal Election and further direct the RegistrarRecorder/County Clerk to perform all necessary functions, services and tasks related to: the complete and successful conduct of the election; the provision of all election materials and equipment; the hiring, training and supervision of Vote Center workers and other election personnel; the printing and distribution of ballot materials; the translation of ballot materials; the Item #13. Page 8
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Resolution CC 2022-___ Page 2 of 3
collection of submitted ballots; the tallying of votes; canvassing and the certification of election results.

SECTION 3. That the City Council hereby further requests the Los Angeles County Board of Supervisors to consent and agree to the consolidation of the City of Glendora’s General Municipal Election with the Statewide General Election on November 8, 2022, and that the County of Los Angeles take all necessary steps to hold a consolidated election.

SECTION 4. That the City of Glendora acknowledges and agrees that all necessary expenses incurred by the County in performing these services shall be reimbursed by the City of Glendora.

SECTION 5. The foregoing notwithstanding, County Registrar’s services shall not include final declaration of the results by the City Council pursuant to Elections Code §10262 through 10265.

SECTION 6. That in all particulars not otherwise specifically provided in this Resolution, the Election shall be held and conducted as provided by law.

SECTION 7. This Resolution shall conclusively provide evidence that notice of the time and place of holding the City of Glendora’s General Municipal Election for Tuesday, November 8, 2022, has been given by the City Council and the City Clerk is authorized, instructed and directed to cause further additional notice of the election for Tuesday, November 8, 2022 (including the publication of such notices printed in English, Spanish, and Chinese languages) to be given at the time and in the form and manner required by law.

SECTION 8. This Resolution shall rescind, supersede and take the place of all provisions of all previous and existing Resolutions, orders and policies of the City pertaining to the subject matter to the extent that they conflict with this Resolution.

SECTION 9. That the City Clerk is directed to file an original “certified copy” of this Resolution with the Board of Supervisors and a copy with the County Elections Official.

SECTION 10. That the City Clerk shall certify to the passage and adoption of this Resolution.

PASSED, APPROVED and ADOPTED this ____ day of May, 2022, by the City Council of Glendora, California
BY: ___________________________________
KAREN K. DAVIS
Mayor
Item #13. Page 9
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Resolution CC 2022-___ Page 3 of 3
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk/Communications Director of the City of Glendora, California, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a Regular Meeting held on the ____ day of May, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #13. Page 10
Meeting Date: 5/24/2022 / Packet Page #: 346
Initiating the Tuesday, November 8, 2022 City of
Glendora General Municipal Election
(Strategic Plan Item 26-EMO)
City Clerk’s Department
City Council Meeting
Item # _
May 24, 2022
Kathleen R. Sessman, City Clerk/Communications Director CityOfGlendora.org
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3 Objectives
• Initiating Election
• Overview
• Election Timeline
• Candidate Workshop June 30, 2022
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What you need to know . . .
4 In 2017, the City of Glendora changed its electoral process from at-large to district elections, beginning with the March 2020 election.

Glendora City Council Districts consist of five districts.

For the November 8, 2022 election, only registered voters from District 1 and 4 will be able to vote and/or run for an open seat.

Instead of voting for each available open seat on the City Council you will now vote only for the candidates running within your district
District 1 and 4 will have an election in 2022.

Councilmember serve four-year terms.
1 2
3 4
5 WANT TO KNOW WHAT DISTRICT YOUR IN ?
www.CityOfGlendora.org/FindYourDistrict
6 Item #13. Page 13
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5 Initiating Election
• Resolution (Attachment A)
o Calls Election pursuant to State law relating to General Law Cities o Adopts regulations §13307 of the Elections Code of the State of California • Resolution (Attachment B)
o Requests Board of Supervisors for Los Angeles County to administer election
o Request election services from Los Angeles County
o Deadline to have copy of certified resolution to Los Angeles County is E-83 Item #13. Page 14
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Election Timeline
Date Details
May 24, 2022 Resolutions Calling the Election and Initiating November 8, 2022 City of Glendora General Municipal Election for District 1 and 4
June 30, 2022 @ 6 p.m. Pre-Nomination Workshop
July 4 – July 18 Publish Notice of Election
July 18, 2022 - August 12, 2022 Nomination Period
August 12, 2022 Last Day to File/Withdraw Nomination Papers August 17, 2022 @ 5 p.m. Extended Nomination Period
September 29 – October 1 Voter Information Guides mailed to Voters October 10 Vote-By-Mail Ballots Mailed
November 8 ELECTION DAY
Voting Centers 7 am – 8 pm
December 8 LAC Registrar completed Election Canvas and Election Results December 13 Glendora Reciting Results
December/January New Council Member Orientation
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9 Item #13. Page 16
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10 RECOMMENDATIONS

1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA,

CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE

PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES AND ADOPTING REGULATIONS FOR CANDIDATES PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS”;

2. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA,

CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO DIRECT THE REGISTRAR-RECORDER/COUNTY CLERK TO ADMINISTER, MANAGE AND OVERSEE THE CITY OF GLENDORA’S GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022; AND REQUEST FOR

CONSOLIDATION OF THE GENERAL MUNICIPAL ELECTION WITH ANY COUNTYWIDE ELECTION HELD ON TUESDAY, NOVEMBER 8, 2022”; and

3. Direct the City Clerk to forward certified copies of said resolutions to the County Board of Supervisors and the Registrar of Voters.

That the City Council:

Item #13. Page 17
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Glendora City CouncilMay 24, 2022

Glendora City Council
May 24, 2022