SPECIAL NOTICE
IMPORTANT PUBLIC HEALTH AND SAFETY MESSAGE REGARDING
PARTICIPATION AT CITY COUNCIL MEETINGS
CHANGES AND ADDITIONAL OPPORTUNITIES RELATING TO PUBLIC MEETINGS All Brown Act meetings are subject to COVID-19 infection protocols. As of April 1, 2022, the City Council has determined that meetings will be considered in-person public “Brown Act” meetings for City of Glendora City Council, Board(s) and Commission(s) – for the period of time that the City is allowed to hold remote meetings under the cavalcade of public health orders, an elected or appointed official will have the ability to attend virtually, if needed. Due to the fluidity in which infection protocols are set and changed by Federal, State, and County the City will utilize a more flexible approach, that allows the City to conduct public meetings of the City via teleconferencing, in person and/or hybrid meetings pursuant to AB 361, or as long as the Governors Declaration of Emergency is extended.
Ways to participate?
In-Person;
Virtually via Zoom Video Communications;
To participate in the meeting from the comfort of your own home or office download zoom on any phone or computer device and use the following meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224 Want to watch?
All our City Council meetings can be watched live through Internet Streaming at www.cityofglendora.org, and/or through Spectrum cable television Channel 3 and Verizon Channel 31.
Ways to provide public comment?
You may give public comment at the commencement of the meeting when the presiding officer calls for public comment. Speakers are limited to three (3) minutes, speaking once, on both on- and off-agenda items. If there are public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Please follow along with the meeting via www.cityofglendora.org/meeting, GlendoraTV cable channels, or City social media live feeds to ensure you call in at the appropriate time for your item(s). To ensure that the public is able to participate, the city is providing several methods in which the public can submit their comments:
OPTION 1: IN PERSON
Public Comments can be submitted via the Public Comment Card located in the back of the room and/or by the City Clerk desk at the front of the dais. Public Comment Cards should be submitted to the Clerk upon completion and before the closing of Public Comment or Public Hearing. When your name is called, please step to the podium and state your name before beginning your presentation.
OPTION 2: LIVE COMMENTS
Public is invited to participate via Zoom Video Communications by enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. If you wish to address the governing board on any matter posted on the agenda or within subject matter jurisdiction should utilize one of the following protocols:
Utilizing “Raise Your Hand” Feature Utilizing “Chat” Feature Call In Step 1. Virtually “raise your hand”
using zoom,
Step 2. Wait to be called on by the City
Clerk, Step 3. Unmute your audio,
Step 4. Verbalize your comments (less
than 3 minutes)
Step 1. Utilizing “Chat” send a message to
webmaster and let them know which item(s)
you wish to comment on (aka: Public
Comment, Item #?)),
Step 2. Wait to be called on by the City Clerk,
Step 3. Unmute your audio,
Step 4. Verbalize your comments (less than 3
minutes)
Step 1. Dial (669) 900-6833,
Step 2. When prompted, enter the Meeting ID
932 924 7224. Once admitted, you will hear the
meeting live,
Step 3. At the beginning of public comment
and/or the public hearing item you wish to
comment, press Star 9 to request to speak,
Step 4. Once it is your turn, you will hear an
audio command asking you to press Star 6 to
unmute your mic.
OPTION 3: E-MAIL
Public Comments can be submitted via email to [email protected] with the subject “Public Comment – Insert Governing Body and Meeting Date”. Public Comments received will be added to the associated Agenda Packet before 5:00 p.m. each day leading up to meeting (weekends and holidays excluded). Emails received in real time and prior to the commencement of Public Comment Period or Public Hearing and not already incorporated in the agenda will be read out loud (up to 3 minutes).
OPTION 4: MAIL
Public comments may be mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment. The City Clerk will read public comments received out loud (up to 3 minutes) into the public record if received before 5 p.m. on the date of the meeting. Otherwise, public comments will be considered late correspondence and incorporated into the meeting minute record.
If you have any questions, feel free to contact the City Clerk’s Department at (626) 914-8210.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MAY 24, 2022
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224
MAYOR/CHAIR
Karen K. Davis
MAYOR PRO TEM/VICE-CHAIR
Gary Boyer, District 3
COUNCIL/COMMISSIONERS
Michael Allawos
David Fredendall, District 2
Mendell Thompson, District 5
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MAY 24, 2022
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
6:00 PM CLOSED SESSION (WILL NOT BE HELD)
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 6:00 p.m., when scheduled, and General Business Session will commence at 7:00 p.m.
NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
CLOSED SESSION - NONE
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
STUDENT REPORTS - NONE
1. High School Student Representative Report
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.
Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
2. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
3. Approve a Request from Glendora Trails Committee to Rename the Big Dalton Canyon Campground as the Rowley Wilderness Amphitheater in honor of Mr. Gordon Rowley CITY RECOMMENDATION: 1. Approve a request by the Glendora Trails Committee to rename the Big Dalton Canyon Campground as the Rowley Wilderness Amphitheater in honor of Mr. Gordon Rowley.
PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.
PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
4. A Public Hearing to consider a Resolution to Levy and Collect Assessments from the Glendora Village Business Improvement District for Fiscal Year 2022-23 CITY RECOMMENDATION: 1. Conduct Public Hearing for the proposed levy and collection of assessments from the Glendora Village Business Improvement District, and in the absence of a majority protest; and 2. Adopt a Resolution entitled, “A Resolution of the City Council of the City of Glendora, California, approving the Levy and Collection of Assessments from the Glendora Village Business Improvement District for Fiscal Year 2022-23 as permitted by the Parking and Business Improvement Area Law of 1989 (California Streets and Highway Code Section 36500 et seq.)"
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
5. Affirm minutes from May 10, 2022 City Council Special Meeting and Regular Joint City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting
CITY/AGENCY/AUTHORITY RECOMMENDATION: Affirm the minutes as presented.
6. Consideration of a Resolution allowing for the continued use of "In-Person Hybrid Approach" for City of Glendora Brown Act Public Meetings May 31, 2022 through June 29, 2022 CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION
RE-RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND WHEN APPLICABLE REAUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-DAY PERIOD BEGINNING MAY 31, 2022 THROUGH JUNE 29, 2022 PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361.”
7. City of Glendora and Glendora Successor Agency Investment Report for April 2022 CITY/AGENCY RECOMMENDATION: Receive and file the Monthly Investment Activity Report for April 2022.
MEMBER AGENDA ITEMS - NONE
UNFINISHED BUSINESS
8. Adopt a City Council Resolution Implementing a Stage 3 Water Shortage Contingency Plan (Strategic Plan Item 8 - IFSS)
CITY RECOMMENDATION: 1. Approve Resolution Implementing a Stage 3 Water Shortage Contingency Plan; and 2. Direct staff to take appropriate actions as outlined in the adopted 2020 Water Shortage Contingency Plan.
9. Groundwater Reliability Partnership Principles of Agreement between Three Valleys Municipal Water District, City of Glendora, and Puente Basin Water Agency (STRATEGIC PLAN ITEM 8-IFSS)
CITY RECOMMENDATION: 1. Approve the Groundwater Reliability Partnership Principles of Agreement with Three Valleys Municipal Water District and Puente Basin Water Agency; and 2. Authorize the City Manager or his designee to execute the agreement including minor and non-substantive changes.
10. Approve Amendment No. 1 to the Agreement with AKM Consulting Engineers for the replacement of North Glendora Reservoir in an amount not to exceed $342,793; Award a Professional Services Agreement to EPD Solutions, Inc. to conduct environmental services for the replacement of North Glendora Reservoir in the amount of $94,622, and approve a supplemental appropriation from the Water Fund in the amount of $521,500 (Strategic Plan Item 8-IFSS)
CITY RECOMMENDATION: 1. Approve Amendment No.1 with AKM Consulting Engineers to conduct final design of North Glendora Reservoir in the amount of $311,630 with a 10% contingency in the amount of $31,163 for a total amount of $342,793; 2. Award a Professional Services Agreement to EPD Solutions, Inc. to conduct environmental services for the North Glendora Reservoir Replacement Project in the amount of 86,020 with a 10% contingency in the amount of $8,602 for a total amount of $94,622; 3. Approve the supplemental appropriation from Water Capital reserves in the amount of $474,465; 4. Approve the amended FY 2021- 2026 Capital Improvement Project for North Glendora Reservoir Replacement; 5. Approve and ratify the appropriation from Water Capital reserves in the amount of $47,000 for urgent reservoir and well site improvements; 6. Authorize the City Manager or his designee to execute Amendment No. 1 including minimal and/or non-substantive changes; 7. Authorize the City Manager or his designee to execute Professional Services Agreement with EPD Solutions, Inc. including minimal and/or non-substantive changes; and 8. Authorize the Administrative Services Finance Division to make the necessary budget adjustments.
11. Police Quarterly Report on Concealed Weapon Permit Process, Los Angeles County District Attorney and Coyote Management Program (STRATEGIC PLAN ITEM 39-EMO) CITY RECOMMENDATION: 1. Receive, file report, and provide direction to City staff as needed.
NEW BUSINESS
12. Award a Professional Services Agreement to Axon, Inc. for the Purchase and Installation of Body Worn Cameras, Digital In-Car Video, and Interview Room Cameras over a five (5) year period in the total amount of $710,000 (Strategic Plan Items; 10-IFSS AND 47-IMCIF) CITY RECOMMENDATION: 1. Award a contract to Axon Enterprise, Inc. for purchase installation of Body-Worn Camera System (BWC), Digital In-Car Video (DIV), and Interview Room Cameras over a five (5) year period in the total amount of $710,000; and 2. Authorize the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes.
13. Consideration of Resolutions initiating the Tuesday, November 8, 2022 City of Glendora City Council General Municipal Election (Strategic Plan Item 26-EMO) CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION
OF THE CITY COUNCIL CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022,
FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS
OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW
CITIES AND ADOPTING REGULATIONS FOR CANDIDATES PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS”; 2. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL REQUESTING THE
BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO DIRECT THE
REGISTRAR-RECORDER/COUNTY CLERK TO ADMINISTER, MANAGE AND OVERSEE THE CITY OF GLENDORA’S GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022; AND REQUEST FOR CONSOLIDATION OF
THE GENERAL MUNICIPAL ELECTION WITH ANY COUNTYWIDE ELECTION HELD ON TUESDAY, NOVEMBER 8, 2022”; and 3. Direct the City Clerk to forward certified copies of said resolutions to the County Board of Supervisors and the Registrar of Voters.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: May 19, 2022
Revised: (when applicable) Kathleen R. Sessman, MMC
City Clerk/Communications Director
NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of public meetings, proceedings, and business in the City of Glendora on February 9, 2021 (Resolution CC 2021-02) and go into effect on April 1, 2021.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31.
City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings. For more information, please contact the City Clerk’s office at (626) 914-8210.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Agendas are available at the following locations:
• City Clerk's Office • Glendora Public Library Government Kiosk and Bulletin Board • Crowther Teen and Family Center Bulletin Board • City's web page at cityofglendora.org/citymeetings
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting by submitting to the City Clerk a Speakers Request form and stating the topic to be addressed. Speakers Request forms shall be available at the Council Chambers throughout the council meeting.
Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In the absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn City Council meetings at 10:30 p.m. or as soon thereafter as is reasonably practicable. This means that under normal circumstance, the City Council will complete action on whatever agenda item is being discussed/debated at 10:30 p.m. after which the Presiding Officer shall adjourn the regularly scheduled meeting to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continue.
STAFF REPORTS
As a general rule, staff reports, or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72 hours prior to the scheduled City Council meeting for public inspection at Glendora City Hall, via public kiosks located in the City Clerk’s office and at the Glendora Public Library during regular business hours, and on the City’s website at cityofglendora.org/citymeetings. In addition, meetings can be viewed live at the time posted on the agenda and related staff reports can be opened and viewed simultaneously along with the streaming of the meeting at cityofglendora.org/citymeetings.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda after the posting of the agenda will be available for public review in the City Clerk''s Office, 116 E. Foothill Boulevard, Glendora, California, during normal business hours. In addition, such writings or documents will be made available for public review at the respective public meeting and via the City’s website at cityofglendora.org/citymeetings.
SUBMITTAL OF INFORMATION BY MEMBERS OF THE PUBLIC FOR DISSEMINATION MEETINGS Any member of the public who desires to submit documentation in hard copy form may do so prior to the meeting by emailing their comments and/or information to [email protected]. This information will be disseminated.
CITY SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
It is the intention of the City of Glendora to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Irvine will attempt to accommodate you in every reasonable manner. Please contact the City Clerk's Office at (626) 914-8210 no later than 72 hours prior to the meeting. (28 CFR 34.102.104 ADA TITLE II).
Assisted listening devices are available at the meeting for individuals with hearing impairments. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35. 104 ADA Title II) For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at [email protected].