Agenda, second session — Glendora City Council, June 14, 2022

SPECIAL NOTICE

IMPORTANT PUBLIC HEALTH AND SAFETY MESSAGE REGARDING

PARTICIPATION AT CITY COUNCIL MEETINGS

CHANGES AND ADDITIONAL OPPORTUNITIES RELATING TO PUBLIC MEETINGS All Brown Act meetings are subject to COVID-19 infection protocols. As of April 1, 2022, the City Council has determined that meetings will be considered in-person public “Brown Act” meetings for City of Glendora City Council, Board(s) and Commission(s) – for the period of time that the City is allowed to hold remote meetings under the cavalcade of public health orders, an elected or appointed official will have the ability to attend virtually, if needed. Due to the fluidity in which infection protocols are set and changed by Federal, State, and County the City will utilize a more flexible approach, that allows the City to conduct public meetings of the City via teleconferencing, in person and/or hybrid meetings pursuant to AB 361, or as long as the Governors Declaration of Emergency is extended.

Ways to participate?
 In-Person;
 Virtually via Zoom Video Communications;
To participate in the meeting from the comfort of your own home or office download zoom on any phone or computer device and use the following meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224 Want to watch?
All our City Council meetings can be watched live through Internet Streaming at www.cityofglendora.org, and/or through Spectrum cable television Channel 3 and Verizon Channel 31.

Ways to provide public comment?
You may give public comment at the commencement of the meeting when the presiding officer calls for public comment. Speakers are limited to three (3) minutes, speaking once, on both on- and off-agenda items. If there are public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Please follow along with the meeting via www.cityofglendora.org/meeting, GlendoraTV cable channels, or City social media live feeds to ensure you call in at the appropriate time for your item(s). To ensure that the public is able to participate, the city is providing several methods in which the public can submit their comments:

OPTION 1: IN PERSON
Public Comments can be submitted via the Public Comment Card located in the back of the room and/or by the City Clerk desk at the front of the dais. Public Comment Cards should be submitted to the Clerk upon completion and before the closing of Public Comment or Public Hearing. When your name is called, please step to the podium and state your name before beginning your presentation.

OPTION 2: LIVE COMMENTS
Public is invited to participate via Zoom Video Communications by enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. If you wish to address the governing board on any matter posted on the agenda or within subject matter jurisdiction should utilize one of the following protocols:

Utilizing “Raise Your Hand” Feature Utilizing “Chat” Feature Call In Step 1. Virtually “raise your hand”
using zoom,
Step 2. Wait to be called on by the City
Clerk, Step 3. Unmute your audio,
Step 4. Verbalize your comments (less
than 3 minutes)
Step 1. Utilizing “Chat” send a message to
webmaster and let them know which item(s)
you wish to comment on (aka: Public
Comment, Item #?)),
Step 2. Wait to be called on by the City Clerk,
Step 3. Unmute your audio,
Step 4. Verbalize your comments (less than 3
minutes)
Step 1. Dial (669) 900-6833,
Step 2. When prompted, enter the Meeting ID
932 924 7224. Once admitted, you will hear the
meeting live,
Step 3. At the beginning of public comment
and/or the public hearing item you wish to
comment, press Star 9 to request to speak,
Step 4. Once it is your turn, you will hear an
audio command asking you to press Star 6 to
unmute your mic.

OPTION 3: E-MAIL
Public Comments can be submitted via email to [email protected] with the subject “Public Comment – Insert Governing Body and Meeting Date”. Public Comments received will be added to the associated Agenda Packet before 5:00 p.m. each day leading up to meeting (weekends and holidays excluded). Emails received in real time and prior to the commencement of Public Comment Period or Public Hearing and not already incorporated in the agenda will be read out loud (up to 3 minutes).

OPTION 4: MAIL
Public comments may be mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment. The City Clerk will read public comments received out loud (up to 3 minutes) into the public record if received before 5 p.m. on the date of the meeting. Otherwise, public comments will be considered late correspondence and incorporated into the meeting minute record.

If you have any questions, feel free to contact the City Clerk’s Department at (626) 914-8210.

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY, HOUSING AUTHORITY, AND

PUBLIC FINANCE AUTHORITY
AGENDA
TUESDAY, JUNE 14, 2022
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224

MAYOR/CHAIR
Karen K. Davis

MAYOR PRO TEM/VICE-CHAIR
Gary Boyer, District 3

COUNCIL/COMMISSIONERS
Michael Allawos
David Fredendall, District 2
Mendell Thompson, District 5

MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.

BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.

LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY, HOUSING AUTHORITY, AND

PUBLIC FINANCE AUTHORITY
AGENDA
TUESDAY, JUNE 14, 2022
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that General Business Session will commence at 7:00 p.m.

NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224

CALL TO ORDER

ROLL CALL

INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.  Invocation
 Pledge of Allegiance

STUDENT REPORTS - NONE

REORDERING OF AND ADDITIONS TO THE AGENDA

PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.

Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.

Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

1. Public Comments received

MEMBER STATEMENTS/REPORTS

CITY MANAGER AND CITY ATTORNEY STATEMENTS

SPECIAL ITEMS - NONE

PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.

PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

2. A Public Hearing to Consider Joint Resolutions Adopting The Budget For The City Of Glendora For Fiscal Year 2022-23, Adopting The Investment Policy For Fiscal Year 2022-23, Delegating Investment Authority, and To Consider a City Resolution Determining & Establishing the GANN Appropriations Limit for Fiscal Year 2022-23 And a City Resolution Determining & Establishing the GANN Appropriations Limit for Fiscal Year 2022-23 (STRATEGIC PLAN ITEM 14 - IFSS)
CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Adopt a Joint Resolution entitled, "A JOINT RESOLUTION OF THE CITY COUNCIL, SUCCESSOR AGENCY, HOUSING

AUTHORITY AND PUBLIC FINANCING AUTHORITY OF THE CITY OF GLENDORA,

CALIFORNIA, ADOPTING THE BUDGET FOR THE CITY OF GLENDORA FOR FISCAL YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023;" 2. Adopt a City Council Resolution entitled, “A RESOLUTION DETERMINING AND ESTABLISHING GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23 IN ACCORDANCE WITH

ARTICLE XIII B OF THE CALIFORNIA CONSTITUTIONS AND GOVERNMENT CODE SECTION 7910;” 3. Adopt a Joint Resolution of the City Council and Successor Agency, entitled, “A RESOLUTION OF THE CITY COUNCIL AND SUCCESSOR AGENCY

ADOPTING THE ANNUAL STATEMENT OF INVESTMENT POLICY FOR THE FISCAL YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023;” and 4. Adopt a Joint Resolution of the City Council and Successor Agency, entitled, “A RESOLUTION OF THE

CITY COUNCIL AND SUCCESSOR AGENCY DELEGATING INVESTMENT AUTHORITY TO THE CITY TREASURER.”

3. A Public Hearing to Consider A Resolution Establishing And Amending The Master Schedule Of Fees For Service For The Fiscal Year 2022-23. (STRATEGIC PLAN ITEM 11-IFSS) CITY RECOMMENDATION: Adopt a City Council Resolution entitled, “A RESOLUTION

ESTABLISHING THE MASTER SCHEDULE OF FEES FOR SERVICE AND AMENDING CITYWIDE FEES FOR COST OF SERVICE FOR FISCAL YEAR 2022- 2023.”

4. Consider introducing for first reading an ordinance amending sections 2.40.010 through

2.40.160 to Chapter 2.40 "Purchasing System," of Title 2 "Administration and Personnel," of the Glendora Municipal Code.

CITY RECOMMENDATION: 1. Open the Public Hearing, accept evidence and testimony presented and, in the absence of substantial evidence to the contrary, consider the following:

Waive full reading, read by title only, and introduce for first reading an Ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL AMENDING SECTIONS 2.40.010 THROUGH 2.40.160 TO CHAPTER 2.40 "PURCHASING SYSTEM," OF TITLE 2 "ADMINISTRATION AND PERSONNEL," OF THE GLENDORA MUNICIPAL CODE."

CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.

5. Affirm minutes from May 24, 2022 City Council Regular Joint City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting CITY/AGENCY/AUTHORITY RECOMMENDATION: Affirm the minutes as presented.

6. Review and affirm disbursements for May 2022 in the amount of $7,087,383.67 CITY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for May 2022 in the amount of $7,087,383.67.

7. Consideration of a City Council Resolution adopting Projects for the Road Maintenance and Rehabilitation Account for Fiscal Year 2022-23 (Strategic Plan Item 46-IMCIF) CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022- 23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017

AND AUTHORIZE EXPENDITURES FROM ROAD MAINTENANCE AND
REHABILITATION ACCOUNT (RMRA) FUNDS."

MEMBER AGENDA ITEMS - NONE

UNFINISHED BUSINESS - NONE

NEW BUSINESS

8. Business License Customer Service Improvements, Identify Potential Administrative Changes to the Existing Ordinance and Approve Amendment No. 2 to Contract CITY RECOMMENDATION: 1. Receive customer service update related to business licensing, 2. Direct staff to move forward with the recommended administrative policy changes to the current Business License Ordinance for approval, 3. Approve Amendment No. 2 to HdL Software, LLC Business License and Transient Occupancy Tax Administration Service contract for a Three-Year Contract with Two, One-Year Extensions, and 4. Authorize the City Manager or his designee to execute the amendment and future contract extensions including minimal and/or non-substantive changes.

9. Consideration of a Resolution approving a successor Tentative Agreement between the City of Glendora and Glendora Police Officer's Association (GPOA) for a three-year term from July 1, 2022 through June 30, 2025
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING A 2022-2025 MEMORANDUM OF UNDERSTANDING (MOU) WITH THE GLENDORA POLICE OFFICERS ASSOCIATION.”

10. Consideration Of Resolutions Relating to The Levy of Fiscal Year 2022-23 Assessment In Connection With The Streetlight Maintenance District No. 1 CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION

INITIATING PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITH RESPECT TO THE STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2022-23 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA;”2. Adopt a City Council Resolution entitled, “A RESOLUTION STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2022-23 IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON SUCH ASSESSMENT;” and 3. Adopt a City Council Resolution entitled, “A RESOLUTION APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2022-23 LEVY

OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1.”

11. Consideration Of Resolutions Relating to The Levy of Fiscal Year 2022-2023 Assessment In Connection With The Landscape Maintenance Districts No. 1.

CITY RECOMMENDATION: 1. Adopt City Council Resolution entitled, “A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, INITIATING

PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY, WITH RESPECT TO THE LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2022-23 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA;” 2. Adopt City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA,

CALIFORNIA, STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2022-23 IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND SETTING A PLACE AND TIME FOR A PUBLIC HEARING ON SUCH ASSESSMENT;” and 3. Adopt City Council Resolution entitled, “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2022-23 LEVY OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO 1.”

12. Discuss and approve the creation of an Ad-Hoc Antique Streetlight Citizen's Advisory Panel CITY/AUTHORITY RECOMMENDATION: 1. Discuss and approve the creation of an AdHoc Antique Streetlight Citizen’s Advisory Panel.

MEMBER/STAFF CLOSING COMMENTS

ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.

Dated: June 8, 2022
Kathleen R. Sessman, MMC
City Clerk/Communications Director

NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of public meetings, proceedings, and business in the City of Glendora on February 9, 2021 (Resolution CC 2021-02) and go into effect on April 1, 2021.

City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings. For more information, please contact the City Clerk’s office at (626) 914-8210.

MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Agendas are available at the following locations:
• City Clerk's Office • Glendora Public Library Government Kiosk and Bulletin Board • Crowther Teen and Family Center Bulletin Board • City's web page at cityofglendora.org/citymeetings

PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting by submitting to the City Clerk a Speakers Request form and stating the topic to be addressed. Speakers Request forms shall be available at the Council Chambers throughout the council meeting.

Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

CURFEW
In the absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn City Council meetings at 10:30 p.m. or as soon thereafter as is reasonably practicable. This means that under normal circumstance, the City Council will complete action on whatever agenda item is being discussed/debated at 10:30 p.m. after which the Presiding Officer shall adjourn the regularly scheduled meeting to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continue.

STAFF REPORTS
As a general rule, staff reports, or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72 hours prior to the scheduled City Council meeting for public inspection at Glendora City Hall, via public kiosks located in the City Clerk’s office and at the Glendora Public Library during regular business hours, and on the City’s website at cityofglendora.org/citymeetings. In addition, meetings can be viewed live at the time posted on the agenda and related staff reports can be opened and viewed simultaneously along with the streaming of the meeting at cityofglendora.org/citymeetings.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda after the posting of the agenda will be available for public review in the City Clerk''s Office, 116 E. Foothill Boulevard, Glendora, California, during normal business hours. In addition, such writings or documents will be made available for public review at the respective public meeting and via the City’s website at cityofglendora.org/citymeetings.

SUBMITTAL OF INFORMATION BY MEMBERS OF THE PUBLIC FOR DISSEMINATION MEETINGS Any member of the public who desires to submit documentation in hard copy form may do so prior to the meeting by emailing their comments and/or information to [email protected]. This information will be disseminated.

CITY SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
It is the intention of the City of Glendora to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Irvine will attempt to accommodate you in every reasonable manner. Please contact the City Clerk's Office at (626) 914-8210 no later than 72 hours prior to the meeting. (28 CFR 34.102.104 ADA TITLE II).

Assisted listening devices are available at the meeting for individuals with hearing impairments. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35. 104 ADA Title II) For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at [email protected].

Glendora City CouncilJune 14, 2022

Glendora City Council
June 14, 2022