CALL TO ORDER
Mayor/Chair Davis called the meeting of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 7:08 PM.
ROLL CALL
Council Members/Commissioners present: Michael Allawos, David Fredendall, Mendell L.
Thompson, Mayor Pro Tem/Vice-Chair Gary Boyer and Mayor/Chair Karen K. Davis Council Members/ Commissioners absent: None
Staff present: City Manager/Executive Director Adam
Raymond, City/Agency Attorney William Wynder, City Clerk/Communications Director Kathleen R. Sessman, Public Works Director Alison Sweet, Administrative Services Director Marie Ricci, Community Development Director Jeff Kugel, Community Services Director John Aguirre, Housing & Economic Development Manager Valerie Velasquez, Digital Media Specialist Craig Gill, Digital Media Specialist Greg Morton, Administrative Assistant Lorena Cordova, and Deputy City Clerk/Records Manager Elvia Harvey
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Pastor Bruce Butler of Glendora Friends Church.
The Pledge of Allegiance was led by Community Services Director Aguirre.
STUDENT REPORTS - NONE
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests to reorder or additions to the agenda.
PUBLIC COMMENT
1. Public Comments received
Mayor/Chair Davis opened the public comment period. Written correspondence and/or requests to provide comments were received from the following: Tom Ard, Diana Lombardi and Dennis Willut.
There were no additional request received; therefore, Mayor/Chair Davis closed the public comment period.
City of Glendora Minutes
City Council, Successor Agency,
Housing Authority, and Public Finance
Authority
Tuesday, June 14, 2022
Council Chamber, 116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Minutes Tuesday, June 14, 2022 Page 2 of 8
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MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Thompson commented pool safety, and for motorists to be aware of more kids on streets as schools are out for the Summer; encouraged residents to practice water conservation; commented on Mayor Davis milestone as Police Chaplin for 20+ years; and gave a Goldline update.
Council Member/Commissioner Fredendall commented on Flag Day; commented on water conservation and legislation related to water conservation; encourage residents to view the Community Services Recreational Guide for scheduled events; and spoke on the passing of resident Doug Boyd.
Council Member/Commissioner Allawos requested an update on pickle ball court; and requested to adjourn the meeting in memory of Doug Boyd Senior.
Mayor Pro Tem Boyer reported on his attendance at school promotions and Scouts bridging ceremony, and congratulated students; commented on low voter turnout for the June 7, 2022 Statewide Primary Elections; reported on his attendance at the Older Americans Recognition luncheon; announced that a flag honoring Tony Lombardi will be posted in the upcoming Field of Heroes at City Hall and Sunflower school, and also requested to adjourn the meeting in memory of Tony Lombardi
Mayor/Chair Davis commented on recent acts of violence against young children, and law enforcement officers and asked for all to pray for victims of violence; and also commented on also adjourning the meeting in memory of Youth Pastor Adam Keen.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager Raymond gave an update on the shootings of two Police Officers in El Monte, California Highway Patrol officer; and gave a brief update on the Pickleball court and park improvement projects.
SPECIAL ITEMS - NONE
PUBLIC HEARINGS
2. A Public Hearing To Consider Joint Resolutions Adopting The Budget For The City Of Glendora For Fiscal Year 2022-23, Adopting The Investment Policy For Fiscal Year 2022-23, Delegating Investment Authority, and To Consider a City Resolution Determining & Establishing the GANN Appropriations Limit for Fiscal Year 2022-23 And a City Resolution Determining & Establishing the GANN Appropriations Limit for Fiscal Year 2022-23 (STRATEGIC PLAN ITEM 14 - IFSS)
Staff report and PowerPoint was presented by Assistant Finance Director Johnson Council discussion included collective kudos to Finance Department staff for work on completing the budget and presentation; and positive impact of Measure E in maintaining a sounds financial forecast.
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A motion was made by Mendell Thompson, seconded by Michael Allawos, to 1. Adopt Joint Resolution CC 2022-23, CC 2022-23(SA), HA 2022-02, FN 2022-01 entitled, "A JOINT
RESOLUTION OF THE CITY COUNCIL, SUCCESSOR AGENCY, HOUSING AUTHORITY
AND PUBLIC FINANCING AUTHORITY OF THE CITY OF GLENDORA, CALIFORNIA,
ADOPTING THE BUDGET FOR THE CITY OF GLENDORA FOR FISCAL YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023;" 2. Adopt City Council Resolution CC 2022-24 entitled, “A RESOLUTION DETERMINING AND ESTABLISHING GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23 IN ACCORDANCE WITH ARTICLE XIII B OF THE CALIFORNIA CONSTITUTIONS AND GOVERNMENT CODE SECTION 7910;” 3. Adopt Joint Resolution CC 2022-25, CC 2022-25 (SA) of the City Council and Successor Agency, entitled, “A
RESOLUTION OF THE CITY COUNCIL AND SUCCESSOR AGENCY ADOPTING THE
ANNUAL STATEMENT OF INVESTMENT POLICY FOR THE FISCAL YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023;” and 4. Adopt Joint Resolution CC 2022-26, CC 2022-26 (SA) of the City Council and Successor Agency, entitled, “A RESOLUTION OF THE CITY
COUNCIL AND SUCCESSOR AGENCY DELEGATING INVESTMENT AUTHORITY TO THE CITY TREASURER.”
An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).
3. A Public Hearing To Consider A Resolution Establishing And Amending The Master Schedule Of Fees For Service For The Fiscal Year 2022-23. (STRATEGIC PLAN ITEM 11-IFSS) Staff report and PowerPoint was presented by Assistant Finance Director Johnson There was no discussion.
A motion was made by David J. Fredendall, seconded by Michael Allawos, to Adopt City Council Resolution CC 2022-27 entitled, “A RESOLUTION ESTABLISHING THE MASTER SCHEDULE
OF FEES FOR SERVICE AND AMENDING CITYWIDE FEES FOR COST OF SERVICE FOR FISCAL YEAR 2022- 2023.”
An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).
4. Consider introducing for first reading an ordinance amending sections 2.40.010 through
2.40.160 to Chapter 2.40 "Purchasing System," of Title 2 "Administration and Personnel," of the Glendora Municipal Code.
Staff report and PowerPoint was presented by Accounting Manager Aguilar Council discussion included comparison of City Manager Purchasing authority in surrounding cities; clarification that cal card policy does fall under the adopted accounting policy; and clarification of Municipal code language which states purchaser will not discuss bids with Council members, which is a standard practice as projects and procurements are competitively bid through a public solicitation Minutes Tuesday, June 14, 2022 Page 4 of 8
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process; and that when possible, procurement are done utilizing cost saving methods such as piggyback contracts, or cooperative agreements.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. waive full reading, read by title only, and introduce for first reading Ordinance 2069 entitled, "AN ORDINANCE OF THE CITY COUNCIL AMENDING SECTIONS 2.40.010 THROUGH 2.40.160 TO CHAPTER 2.40 "PURCHASING SYSTEM," OF TITLE 2 "ADMINISTRATION AND PERSONNEL," OF THE GLENDORA MUNICIPAL CODE."
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
CONSENT CALENDAR
A motion was made by Michael Allawos, seconded by David J. Fredendall, to approve Consent Calendar items #5 - #7 as presented affirming the actions appropriate to each item.
An oral roll call vote was conducted and the motion Carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
5. Affirm minutes from May 24, 2022 City Council Regular Joint City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.
6. Review and affirm disbursements for May 2022 in the amount of $7,087,383.67 The City/Agency 1. Reviewed and affirmed disbursements for May 2022 in the amount of $7,087,383.67.
7. Consideration of a City Council Resolution adopting Projects for the Road Maintenance and Rehabilitation Account for Fiscal Year 2022-23 (Strategic Plan Item 46-IMCIF) The City Council 1. Adopted City Council Resolution 2022-28 entitled, " A RESOLUTION OF THE CITY COUNCIL ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022- 23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
AND AUTHORIZE EXPENDITURES FROM ROAD MAINTENANCE AND
REHABILITATION ACCOUNT (RMRA) FUNDS."
MEMBER AGENDA ITEMS - NONE
UNFINISHED BUSINESS - NONE
NEW BUSINESS
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8. Business License Customer Service Improvements, Identify Potential Administrative Changes to the Existing Ordinance and Approve Amendment No. 2 to Contract RECOMMENDATION: 1. Receive customer service updates related to business licensing, 2.
Direct staff to move forward with the recommended administrative policy changes to the current Business License Ordinance for approval, 3. Approve Amendment No. 2 to HdL Software, LLC Business License and Transient Occupancy Tax Administration Service contract for a Three-Year Contract with Two, One-Year Extensions, and 4. Authorize the City Manager or his designee to execute the amendment and future contract extensions including minimal and/or non-substantive changes.
Staff report and PowerPoint was presented by Senior Accounting Technician Suniga.
City Council discussion included collective support and positive feedback on improvement of processing times for business licenses; coordination of process improvement with the HdL; confirmation that customer service at City Hall would be available to walk a requester through the business license process; and a request for Finance to provide the City Council with further information on license requirements for non-profits.
A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Receive customer service updates related to business licensing, 2. Direct staff to move forward with the recommended administrative policy changes to the current Business License Ordinance for approval, 3. Approve Amendment No. 2 to HdL Software, LLC Business License and Transient Occupancy Tax Administration Service contract for a Three-Year Contract with Two, One-Year Extensions, and 4.
Authorize the City Manager or his designee to execute the amendment and future contract extensions including minimal and/or non-substantive changes.
An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).
9. Consideration of a Resolution approving a successor Tentative Agreement between the City of Glendora and Glendora Police Officer's Association (GPOA) for a three-year term from July 1, 2022 through June 30, 2025
RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING A 2022-2025 MEMORANDUM OF UNDERSTANDING (MOU) WITH THE GLENDORA POLICE OFFICERS ASSOCIATION.”
Staff report and PowerPoint was presented by Human Resource Analyst Giannone.
City Council discussion included collective appreciation to Glendora Police Officers and support of the proposed MOU.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Adopt City Council Resolution CC 2022-29 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING A 2022-2025 MEMORANDUM OF Minutes Tuesday, June 14, 2022 Page 6 of 8
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UNDERSTANDING (MOU) WITH THE GLENDORA POLICE OFFICERS ASSOCIATION.” An oral roll call vote was conducted and the motion Carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
10. Consideration Of Resolutions Relating To The Levy Of Fiscal Year 2022-23 Assessment In Connection With The Streetlight Maintenance District No. 1 RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION
INITIATING PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITH RESPECT TO THE STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2022-23 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA;”2. Adopt a City Council Resolution entitled, “A RESOLUTION STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2022-23 IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON SUCH ASSESSMENT;” and 3. Adopt a City Council Resolution entitled, “A RESOLUTION APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2022-23 LEVY
OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1.”
Staff report and PowerPoint was presented by Landscape and Contracts Supervisor Miller.
City Council discussion included cost difference of using LED lighting; and collective support of the item.
A motion was made by David J. Fredendall, seconded by Karen K. Davis, to 1. Adopt City Council Resolution CC 2022-30 entitled, “A RESOLUTION INITIATING PROCEEDINGS FOR THE
ANNUAL ASSESSMENT LEVY WITH RESPECT TO THE STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2022-23 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA;”2. Adopt a City Council Resolution CC 2022-31 entitled, “A RESOLUTION STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2022-23 IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON SUCH ASSESSMENT;” and 3. Adopt a City Council Resolution CC 2022-32 entitled, “A RESOLUTION APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2022- 23 LEVY OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1.”
An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).
11. Consideration Of Resolutions Relating To The Levy Of Fiscal Year 2022-2023 Assessment In Connection With The Landscape Maintenance Districts No. 1.
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RECOMMENDATION: 1. Adopt City Council Resolution entitled, “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, INITIATING
PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY, WITH RESPECT TO THE LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2022-23 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA;” 2. Adopt City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GLENDORA, CALIFORNIA, STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2022-23 IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND SETTING A PLACE AND TIME FOR A PUBLIC HEARING ON SUCH ASSESSMENT;” and 3. Adopt City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2022-23 LEVY OF THE ASSESSMENT
IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO 1.”
Staff report and PowerPoint was presented by Landscape and Contracts Supervisor Miller.
City Council discussion included clarification that cost recovery varies depending on the district and current cost to maintain District N 1 is $7600.
Motion made by David J. Fredendall, seconded by Michael Allawos, to 1. Adopt City Council Resolution CC 2022-33 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GLENDORA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY, WITH RESPECT TO THE LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2022-23 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA;” 2. Adopt City Council Resolution CC 2022-34 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GLENDORA, CALIFORNIA, STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2022-23 IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND SETTING A PLACE AND TIME FOR A PUBLIC HEARING ON SUCH ASSESSMENT;” and 3. Adopt City Council Resolution CC 2022- 35 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2022-23 LEVY OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO 1.” An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).
12. Discuss and approve the creation of an Ad-Hoc Antique Streetlight Citizen's Advisory Panel RECOMMENDATION: 1. Discuss and approve the creation of an Ad-Hoc Antique Streetlight Citizen’s Advisory Panel.
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Mayor Pro Tem Boyer announced he would recuse himself from the discussion.
Staff report and PowerPoint was presented by Public Works Director Sweet.
City Council discussion included clarification that the City’s cost recovery varies depending on the district and current cost to maintain the district is $7600; how many homes are in the District; possible policy delineating requirements for participating on the ADHOC Committee; and a request to have scope of the Adhoc Committee to also include options if residents are not in agreement to participate in the Antique Street Light District.
Council Member Allawos request to have one member be from the historic society.
A motion was made by David J. Fredendall, seconded by Michael Allawos, to 1. Direct staff to move forward with Antique Street Light Adhoc Panel.
An oral roll call vote was conducted and the motion Carried 4 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: Gary Boyer.
MEMBER/STAFF CLOSING COMMENTS
Council members/Commissioners collectively expressed condolences for victims of violence and residents who had passed away.
City Manager Raymond reported that the two El Monte Police Officers that had been shot were pronounced dead.
ADJOURNMENT
Mayor/Chair Davis adjourned the meeting at 9:23 p.m. in memory of the two fallen El Mont Police Officers and all three individuals mentioned tonight.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on July 12, 2022 by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).