1/5/2022
Work Order Signature Document
Item #23. Page 6
Meeting Date: 6/28/2022 / Packet Page #: 833
3.00 Detailed Scope of Work
To: Andy Lufkin From: Chisom Obegolu
ACCO Engineered Systems
2201 Park Place, Suite #400
El Segundo, CA 90245
424-201-0153
City of Glendora
116 E. Foothill Blvd.
Glendora, CA 91741
626-852-5222
Work Order Number:
Date Printed: January 05, 2022
099936.00
Work Order Title: City of Glendora - pumps and skid replacement Brief Scope: Contractor to develop.
Preliminary Revised X Final
The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work.
See attached.
Subject to the terms and conditions of ezIQCContract CA-REN-SCR-M01-062718-AES.
Contractor Date
Owner Date
1/5/2022
Scope of Work
Item #23. Page 7
Meeting Date: 6/28/2022 / Packet Page #: 834
ACCO ENGINEERED SYSTEMS | 2201 Park Place, Suite #400 | El Segundo, CA 90245 Glendora Water Division
Chlorine Pump Retrofit
1051 East Sierra Madre Ave.,
Glendora, CA
January 5, 2022
Item #23. Page 8
Meeting Date: 6/28/2022 / Packet Page #: 835
RE: Glendora Water Division
1051 East Sierra Ave
Glendora, CA 91741
1 | P a g e
Mechanical Services
818 / 730-5845 Cell
2201 Park Place
Suite # 400
El Segundo, CA 90245
January 5, 2022
ATTN: Mr. Chisom Obegolu
Subject: Glendora Water Division – Chlorine Pump Retrofit Thank you for the opportunity to provide the following proposal for the replacement of (5) Chlorine pumps at 625 Hidden Valley Drive Azusa, CA 91720 and (3) chlorine pumps at 1051 E. Sierra Madre Ave, Glendora Ca 9174 as described below:
625 Hidden Valley Dr.
PLUMBING SCOPE OF WORK:
1. Provide straight time labor
2. Isolate piping to pumps
3. Demo existing pump skids and associated equipment
4. Provide necessary rigging equipment to remove existing equipment and properly dispose
5. Rig in new equipment and attached to existing base
6. Furnish (5) Single D&H Peristaltic Pump Skid for .8% Sodium Hypochlorite With Skid Pedestal with following features:
A. (3) Blue White Peristaltic Metering Pump M-424-QNL
i. Pump can operate in pressures up to 50 PSI
ii. Pump federate: 0 – 100 GPH
iii. 5 Year Warranty on Pump from the manufacturer
iv. Built in Tube Failure Detection
v. Quick Disconnect Fittings
B. Skid made on High Density Marine Grade Chemical Resistant Polyethylene.
C. Skid shall be plumbed in ¾” PVC Piping.
D. All joints Shall be Socket Welded and have a Warranty to be Leak Free for 5 Years from the manufacturer.
i. Wherever a Serviceable Item is Located a True Union Ball Valve will be used for ease of maintenance.
E. Skid to include:
i. Qty (1) Grifco Cal Column 1000 ML
ii. Qty (1) Blue White Flow Indicator
iii.Qty (1) Grifco Pressure Relief Valve
iv.Qty (1) Ashcroft Pressure Gauge Filled with Halocarbon and protected by a Gauge Guard
v. Qty (1) Ashcroft Pressure Switch
vi.Qty (1) Plast-0-Matic Diaphragm Type Check Valves
F. All Components shall be Pre-Plumbed and Pre-Wired on Skid.
Item #23. Page 9
Meeting Date: 6/28/2022 / Packet Page #: 836
RE: Glendora Water Division
1051 East Sierra Ave
Glendora, CA 91741
2 | P a g e
Mechanical Services
818 / 730-5845 Cell
2201 Park Place
Suite # 400
El Segundo, CA 90245
G. Skid Pedestal Dimensions:
i. Base of Skid Pedestal: 32”W X 34”L
ii. Top of Skid Pedestal: 26”W X 30”L
iii. Skid Pedestal Height: 30” H
7. Plumb inlet and outlet piping to match existing size and materials
8. Check for leaks
ELECTRICAL SCOPE OF WORK
1. Provide Straight time labor
2. Reference Plan sheets E-1, E-2, E-3, E-4, E-5, E-6, E-7, E-8, E-9, E-10 dated 11/21/2021 and review set dated 12/14/21
3. Work with facility to locate and LOTO equipment prior to start of work
4. Demo electrical connection to (5) existing pumps.
5. Provide and install (1) 50A, 240V, 2P breaker at existing panel LP-1.
6. Provide and install (1) 100A, 120/240V, 1PH, 3W, NEMA 1, 10KAIC panel (LP-1A).
7. Provide and install (1) 1” conduit w/ (3) #6 AWG + (1) #10 AWG wire (P01) from panel LP-1 to new panel LP-1A. Conduit to match existing EMT in electrical room and transition to PVC coated rigid in Chlorination Room as needed.
8. Intercept (5) existing conduits (P02, P03, P04, P05, P06) from pumps and re-route into new panel LP-1A.
9. Provide and install (5) ½” LFNC whips with (2) #12 AWG + (1) #12 AWG wire from existing conduit to the (5) new pumps
BAS / CONTROLS SCOPE OF WORK
1. Provide Straight time labor
2. Reference Plan sheets E-1, E-2, E-3, E-4, E-5, E-6, E-7, E-8, E-9, E-10 dated 11/21/2021 review set dated 12/14/21
3. Install new control panel (LCP-N1) fabricated and furnished by others.
4. Provide and install (1) 2” conduit w/ (5) 2/C #16 AWG twisted shielded pair (TSP) cable and (32) #14 AWG wire from new control panel LCP-N1 to (5) new pumps (C01). Conduit to match existing EMT in electrical room and transition to PVC coated rigid in Chlorination Room as needed. Provide a PVC plastic junction box for new connections as necessary. Limit Switch High (LSH) devices furnished and installation by others.
5. Provide and install (1) 1” PVC coated rigid conduit w/ (10) #14 AWG wire from existing MCC SCADA to (5) new pumps (C02).
6. Provide and install (1) 2” EMT conduit w/ (5) Cat 5 ethernet cable + (2) #14 AWG wire from MCC SCADA to LCP-N1 panel.
7. Provide and install (5) ½” LFNC whips w/ (1) 2/C #16 AWG TSP + (4) #14 AWG wire to (5) new pumps.
8. Provide and install (5) ½” LFNC whips w/ (2) #14 AWG wire to (5) new pumps.
Item #23. Page 10
Meeting Date: 6/28/2022 / Packet Page #: 837
RE: Glendora Water Division
1051 East Sierra Ave
Glendora, CA 91741
3 | P a g e
Mechanical Services
818 / 730-5845 Cell
2201 Park Place
Suite # 400
El Segundo, CA 90245
9. Provide and install (6) ½” LFNC whips w/ (2) #14 AWG wire to (6) limit switches (LSH)
1051 Sierra Madre Ave
PLUMBING SCOPE OF WORK:
1. Provide straight time labor
2. Isolate piping to pumps
3. Demo existing pump skids and associated equipment
4. Provide necessary rigging equipment to remove existing equipment and properly dispose
5. Rig in new equipment and attached to existing base
6. Furnish (1) Single D&H Peristaltic Pump Skid for .8% Sodium Hypochlorite With Skid Pedestal with following features:
A. (1) Blue White Peristaltic Metering Pump M-324-QNK
i. Pump can operate in pressures up to 100 PSI
ii. Pump federate: 0 – 33.3 GPH
iii. 5 Year Warranty on Pump from the manufacturer
iv. Built in Tube Failure Detection
v. Quick Disconnect Fittings
B. Skid made on High Density Marine Grade Chemical Resistant Polyethylene.
C. Skid shall be plumbed in 1/2” PVC Piping.
D. All joints shall be Socket Welded and have a Warranty to be Leak Free for 5 Year from the manufacturer.
i. Wherever a Serviceable Item is Located a True Union Ball Valve will be used for ease of maintenance.
E. Skid to include:
i. Qty (1) Grifco Cal Column 1000 ML
ii. Qty (1) Blue White Flow Indicator
iii. Qty (1) Grifco Pressure Relief Valve
iv. Qty (1) Ashcroft Pressure Gauge Filled with Halocarbon and protected by a Gauge Guard
v. Qty (1) Ashcroft Pressure Switch
vi. Qty (1) Plast-0-Matic Diaphragm Type Check Valves
F. All Components shall be Pre-Plumbed and Pre-Wired on Skid.
G. Skid Pedestal Dimensions:
i. Base of Skid Pedestal: 32”W X 34”L
ii. Top of Skid Pedestal: 26”W X 30”L
iii. Skid Pedestal Height: 30” H
7. Plumb inlet and outlet piping to match existing size and materials
8. Check for leaks
Item #23. Page 11
Meeting Date: 6/28/2022 / Packet Page #: 838
RE: Glendora Water Division
1051 East Sierra Ave
Glendora, CA 91741
4 | P a g e
Mechanical Services
818 / 730-5845 Cell
2201 Park Place
Suite # 400
El Segundo, CA 90245
ELECTRICAL SCOPE OF WORK:
1. Provide Straight time labor
2. Reference Plan sheets E-1, E-2, E-3, E-4, E-5, E-6, E-7, E-8, E-9, E-10 dated 11/21/2021 and review set dated 12/14/21
3. Work with facility to locate and LOTO equipment prior to start of work
4. Demo electrical connection to (3) existing pumps.
5. Demo (3) VFD’s.
6. Provide and install (3) 20A, 1P breaker at existing panel LP-B.
7. Provide and install (1) 1” PVC coated rigid conduit w/ (6) #12 AWG + (1) #12 AWG wire (P07) from LP-B to intercept point of connection (POC) on sheet E-5. Provide a PVC plastic junction box for new connections.
8. Provide and install (2) ½” liquidtight flexible nonmetallic conduit (LFNC) whips w/ (2) #12 AWG + (1) #12 AWG wire from existing conduit to the (2) new pumps.
BAS / CONTROLS SCOPE OF WORK
1. Provide Straight time labor
2. Reference Plan sheets E-1, E-2, E-3, E-4, E-5, E-6, E-7, E-8, E-9, E-10 dated 11/21/2021 review set dated 12/14/21
3. Install new control panel (LCP) fabricated and furnished by others.
4. Provide and install (1) 2” PVC coated rigid conduit w/ (2) 2/C #16 AWG twisted shielded pair (TSP) cable and (16) #14 AWG wire from existing control panel to existing VFD’s and new pumps (C04). Provide a PVC plastic junction box for new connections as necessary. Limit Switch High (LSH) devices furnished and installation by others.
5. Provide and install (2) ½” LFNC whips w/ (1) 2/C #16 AWG TSP + (6) #14 AWG wire to (2) pumps.
6. Provide and install (2) ½” LFNC whips w/ (2) #14 AWG wire to (2) limit switches (LSH).
7. Provide and install (1) 1” PVC coated rigid conduit w/ (1) Cat 5 ethernet cable + (2) #14 AWG wire (C05).
Item #23. Page 12
Meeting Date: 6/28/2022 / Packet Page #: 839
RE: Glendora Water Division
1051 East Sierra Ave
Glendora, CA 91741
5 | P a g e
Mechanical Services
818 / 730-5845 Cell
2201 Park Place
Suite # 400
El Segundo, CA 90245
MECHANICAL EXCLUSIONS
1. Anything not specifically mentioned in the scope above
2. Attachment details and seismic calculations
3. Liquidated damages
4. Engineering, as-builts and BIM modeling
5. Pump Submittal provided 1-3 weeks after approval
6. 6-8 week lead time after submittal approval
7. Price is based on two mobilizations
8. Temporary power and lighting
9. Control boards, relays, sensors, programming and Commissioning
10. Control wiring termination by others
11. Permits
12. Digital controllers furnished and installs by others
13. Controls low voltage wire termination by others
14. 3rd party testing
PRICING: $ per ezIQC
Proposal Terms:
This proposal is valid for 30 days unless otherwise indicated. Thank you for this opportunity to quote this project and we look forward to working with you. Should you have any questions or require additional information, please call.
Respectfully,
ACCO Engineered Systems
Andy Lufkin
Senior Project
Manager
(818) 730-5845
Adrian Menendez
Project Manager
(818) 913-2730
Manuel Felix
Service Sales Engineer
(424) 394-8559
Item #23. Page 13
Meeting Date: 6/28/2022 / Packet Page #: 840
4.00 Contractor's Price Proposal - Summary
Owner PO #:
City of Glendora - pumps and skid replacement
099936.00
IQC Master Contract #: CA-REN-SCR-M01-062718-AES
Work Order #:
Title:
Re:
Date: January 05, 2022
Proposal Value:
Contractor: ACCO Engineered Systems
$320,205.69
01 - General Requirements $20,148.95
23 - Heating, Ventilating, And Air-Conditioning (HVAC) $16,854.81 26 - Electrical $32,380.44
27 - Communications $434.44
33 - Utilities $4,869.36
46 - Water and Wastewater Equipment $245,517.69
Proposal Total
Thisl total represents the correct total for the proposal. Any discrepancy between line totals, sub-totals and the proposal total is due to rounding.
$320,205.69
1/5/2022
Contractor's Price Proposal - Summary
Item #23. Page 14
Meeting Date: 6/28/2022 / Packet Page #: 841
5.00 Contractor's Price Proposal - Detail
City of Glendora - pumps and skid replacement
099936.00
IQC Master Contract #: CA-REN-SCR-M01-062718-AES
Work Order #:
Owner PO #:
Title:
Re:
Date: January 05, 2022
Proposal Value:
Contractor: ACCO Engineered Systems
$320,205.69
Labor Equip. Material (Excludes)
Sect. Item Mod. UOM Description Line Total
01 - General Requirements
01 22 16 00 0002 Reimbursable FeesReimbursable Fees will be paid to the contractor for eligible costs. The base cost of the Reimbursable Fee is $1.00. Insert the appropriate quantity to adjust the base cost to the actual Reimbursable Fee (e.g. quantity of 125 = $125.00 Reimbursable Fee). If there are multiple Reimbursable Fees, list each one separately and add a comment in the "note" block to identify the Reimbursable Fee (e.g. sidewalk closure, road cut, various permits, extended warranty, expedited shipping costs, etc.). A copy of each receipt shall be submitted with the Price Proposal.
1 EA $7,360.00
Installation x x = 7,360.00
Quantity Unit Price Factor Total
6,256.91 1.00 1.1763
PAYMENT AND PERFORMANCE BONDS PER SOURCEWELL AGREEMENT 2% OF $312,845.69 x 2% = $6,256.91
01 22 23 00 0981 5,000 LB Telescopic Boom, Hi-Reach, Rough Terrain Construction Forklift With Full-Time Operator
2 WK $12,158.32
Installation x x = 12,158.32
Quantity Unit Price Factor Total
2.00 4,550.61 1.3359
Rental forklift for (2) weeks for removal of existing equipment and rigging in the new pumps for installation at both plants.
01 71 13 00 0002 First 25 Miles, Equipment Delivery, Pickup, Mobilization And Demobilization Using A Rollback Flatbed TruckIncludes delivery of equipment , off loading on site, rigging, dismantling, loading and transporting away. For equipment such as trenchers, skid-steer loaders (bobcats), industrial warehouse forklifts, sweepers, scissor platform lifts, telescoping and articulating boom manlifts with up to 40' boom lengths, etc.
3 EA $630.63
Installation x x = 630.62
Quantity Unit Price Factor Total
2.00 236.03 1.3359
Mobilization, delivery and demobilization of the forklift at both plants Subtotal for 01 - General Requirements $20,148.95
23 - Heating, Ventilating, And Air-Conditioning (HVAC)
4 23 01 20 91 0007 EA Lock Out/Tag Out Padlock System $48.23 Installation x x = 48.23
Quantity Unit Price Factor Total
2.00 18.05 1.3359
Lock out / tag out associated equipment prior to the start of the work at the San Gabriel Plant and Water Yard Plant
5 23 09 23 00 0093 EA Install And Wire Chemical Feed System $16,806.58 Installation x x = 16,806.58
Quantity Unit Price Factor Total
8.00 1,572.59 1.3359
Install and hook-up connections of the (8) chemical feed skids.
Subtotal for 23 - Heating, Ventilating, And Air-Conditioning (HVAC) $16,854.81 26 - Electrical
1/5/2022
Contractor's Price Proposal - Detail
Item #23. Page 15
Meeting Date: 6/28/2022 / Packet Page #: 842
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 099936.00
City of Glendora - pumps and skid replacement
26 - Electrical
26 05 13 00 0004 #6 AWG Cable, XLP, 5 KV, Placed In Conduit, Shielded, Single Copper Conductor
6 MLF $1,149.05
Installation x x = 1,149.05
Quantity Unit Price Factor Total
0.35 2,457.52 1.3359
Branch feeder cabling for power between motor control center and the new panel LP-1 A at the San Gabriel Plant
26 05 19 16 0014 #14 AWG Cable - Type THHN-THWN, 600 Volt Copper, Single Solid, Placed In Conduit
7 MLF $252.21
Installation x x = 252.21
Quantity Unit Price Factor Total
0.45 419.55 1.3359
Power and control wiring to run thru the 2"/1" PVC coated conduit at both plants 26 05 19 16 0015 #12 AWG Cable - Type THHN-THWN, 600 Volt Copper, Single Solid, Placed In Conduit
8 MLF $315.66
Installation x x = 315.66
Quantity Unit Price Factor Total
0.45 525.09 1.3359
Power and control wiring to run thru the 2"/1" PVC coated conduit at both plants 26 05 19 16 0272 #16 AWG Cable Type SFF-2 600 Volt Copper, Single Stranded, Placed In Conduit
9 MLF $593.51
Installation x x = 593.51
Quantity Unit Price Factor Total
0.45 987.29 1.3359
Power and control wiring to run thru the 2"/1" PVC coated conduit at both plants 26 05 33 13 0809 1" Polyvinyl Chloride (PVC) Coated, Urethane Lined, Rigid Galvanized Steel (RGS) Conduit
10 LF $3,165.28
Installation x x = 3,165.28
Quantity Unit Price Factor Total
165.00 14.36 1.3359
1" conduit to house the power wiring to the pumps at both plants 26 05 33 13 0812 2" Polyvinyl Chloride (PVC) Coated, Urethane Lined, Rigid Galvanized Steel (RGS) Conduit
11 LF $9,147.58
Installation x x = 9,147.58
Quantity Unit Price Factor Total
250.00 27.39 1.3359
2" conduit to house the controls wiring and cabling to the pumps at both plants 26 05 33 13 1167 1" Polyvinyl Chloride (PVC) Coated, Urethane Lined, Rigid Galvanized Steel (RGS) FD Series Junction Box
12 EA $1,585.55
Installation x x = 1,585.55
Quantity Unit Price Factor Total
8.00 148.36 1.3359
PVC coated junction boxes for the new connections
13 26 05 33 13 1452 LF 2" Schedule 40 Polyvinyl Chloride (PVC) Conduit With Glued Couplings $1,712.62 Installation x x = 1,712.62
Quantity Unit Price Factor Total
200.00 6.41 1.3359
Control conduit for the pathway within the Chlorination Rm. @ San Gabriel Plant 14 26 05 33 13 2253 LF 1/2" Flexible Liquid Tight Metallic Conduit $633.22 Installation x x = 633.22
Quantity Unit Price Factor Total
150.00 3.16 1.3359
1/2" liquid tight whips to terminate power to the new pumps, limit switches, and controls at both plants 26 22 13 00 0036 5 KVA, 480 Volt - 120/240 Volt, Transformer With 6 - 1 Pole / 3 - 2 Pole Max 20 Amp Breakers
15 EA $3,863.82
Installation x x = 3,863.82
Quantity Unit Price Factor Total
3.00 964.10 1.3359
(3) 20 Amp single pole breakers at the existing panel LP-B at the Water Yard Plant
1/5/2022
Contractor's Price Proposal - Detail
Item #23. Page 16
Meeting Date: 6/28/2022 / Packet Page #: 843
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 099936.00
City of Glendora - pumps and skid replacement
26 - Electrical
26 24 13 00 0305 15 - 60 Amp, 600 Volt, Type EHB, 2 Pole, Panel Mounted, Molded Case Circuit Breaker
16 EA $324.61
Installation x x = 324.61
Quantity Unit Price Factor Total
1.00 242.99 1.3359
(1) 50 A 240V 2-phase breaker at the existing panel "LP-1" at the San Gabriel Plant 26 24 16 00 0122 100 Amp Rating, 30 - 20 Amp Breakers, 480 Volt, 3 Wire, 3 Phase Assembled Panelboard, >50 To 100 Amp Main Breaker, 30 Circuit Capacity 17 EA $4,737.81
Installation x x = 4,737.81
Quantity Unit Price Factor Total
1.00 3,546.53 1.3359
(1) 100 Amp panelboard for the (5) pumps at the San Gabriel Plant - 100A, 120/240V, 1PH, 3W NEMA1, 10KAIC
18 26 24 16 00 0122 0170 MOD For NEMA 3R Panelboard, Add $1,197.38 Installation x x = 1,197.38
Quantity Unit Price Factor Total
1.00 896.31 1.3359
19 26 24 16 00 0122 0173 MOD For Door-In-Door (Hinged) Trim Front, Add $87.50 Installation x x = 87.50
Quantity Unit Price Factor Total
1.00 65.50 1.3359
20 26 27 16 00 0072 EA 16" x 16" x 8" Screw Cover, Galvanized Steel NEMA 1 Enclosure $236.27 Installation x x = 236.27
Quantity Unit Price Factor Total
1.00 176.86 1.3359
Panel enclosure for the new control panel at the Water Yard Plant 21 26 27 16 00 0133 EA 36" x 24" x 8" Screw Cover, Galvanized Steel NEMA 12 Enclosure $749.56 Installation x x = 749.56
Quantity Unit Price Factor Total
1.00 561.09 1.3359
Panel enclosure for the new panelboard at the Water Yard Plant 22 26 29 23 00 0016 EA 60 HP, 208/230 Volt Variable Frequency Drive $2,628.81 Installation x x = 0.00
Quantity Unit Price Factor Total
0.00 7,108.66 1.3359
Demolition 3.00 x
655.94 x 1.3359 = 2,628.81
Demolish existing (3) VFDs at the Water Yard Plant
Subtotal for 26 - Electrical $32,380.44
27 - Communications
23 27 14 13 16 0385 MLF 6-Pair 24 AWG, PE-89 Outdoor Telecommunications Cable, Installed In Conduit $434.44 Installation x x = 434.44
Quantity Unit Price Factor Total
0.35 929.15 1.3359
Cat 5 ethernet cable to run from the motor control center to the panel at both plants Subtotal for 27 - Communications $434.44
33 - Utilities
33 42 11 00 0278 6" Coupled, Smooth Interior, Double Wall, Corrugated High Density Polyethylene (HDPE) Pipe
24 LF $4,869.36
Installation x x = 4,869.36
Quantity Unit Price Factor Total
250.00 14.58 1.3359
HDPE piping to re-connect pumps
Subtotal for 33 - Utilities $4,869.36
46 - Water and Wastewater Equipment
1/5/2022
Contractor's Price Proposal - Detail
Item #23. Page 17
Meeting Date: 6/28/2022 / Packet Page #: 844
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 099936.00
City of Glendora - pumps and skid replacement
46 - Water and Wastewater Equipment
46 33 42 00 0002 272 GPM, Sodium Hypochlorite Chemical Metering Pump (ProMinent Makro TZMb Pump)
25 EA $245,517.69
Installation x x = 243,742.65
Quantity Unit Price Factor Total
8.00 22,806.97 1.3359
Demolition 8.00 x
166.09 x 1.3359 = 1,775.04
- Qty [8] Blue White Peristaltic Metering Pump M-424-QNL o Pump can operate in pressures up to 50 PSI
o Pump feed rate: 0 – 100 GPH
o 5 Year Warranty on Pump
o Built in Tube Failure Detection
o Quick Disconnect Fittings
- Skid made on High Density Marine Grade Chemical Resistant Polyethylene. - Skid shall be plumbed in ¾” PVC Piping.
- All joints Shall be Socket Welded and have a Warranty to be Leak Free for 5 Years. o Wherever a Serviceable Item is Located a True Union Ball Valve will be used for ease of maintenance.
- Skid to include:
o Qty [1] Grifco Cal Column 1000 ML
o Qty [1] Blue White Flow Indicator
o Qty [1] Grifco Pressure Relief Valve
o Qty [1] Ashcroft Pressure Gauge Filled with Halocarbon and protected by a Gauge Guard o Qty [1] Ashcroft Pressure Switch
o Qty [1] Plast-0-Matic Diaphragm Type Check Valves
- All Components shall be Pre-Plumbed and Pre-Wired on Skid. - Skid Pedestal Dimensions:
o Base of Skid Pedestal: 32”W X 34”L
o Top of Skid Pedestal: 26”W X 30”L
o Skid Pedestal Height: 30” H
- Demolish the existing skids at the Water Yard Plant and San Gabriel Plant Subtotal for 46 - Water and Wastewater Equipment $245,517.69 Proposal Total
This total represents the correct total for the proposal. Any discrepancy between line totals, sub-totals and the proposal total is due to rounding.
$320,205.69
1/5/2022
Contractor's Price Proposal - Detail
Item #23. Page 18
Meeting Date: 6/28/2022 / Packet Page #: 845
Subcontractor Listing
099936.00
City of Glendora - pumps and skid replacement
IQC Master Contract #: CA-REN-SCR-M01-062718-AES
Work Order #:
Owner PO #:
Title:
Re:
Date: January 05, 2022
Proposal Value:
Contractor: ACCO Engineered Systems
$320,205.69
Name of Contractor Duties Amount %
No Subcontractors have been
selected for this Work Order
$0.00 0.00
6.00
1/5/2022
Subcontractor Listing
Item #23. Page 19
Meeting Date: 6/28/2022 / Packet Page #: 846
PUBLIC WORKS AGREEMENT
By and Between
CITY OF GLENDORA
and
ACCO ENGINEERED SYSTEMS
DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 20
Meeting Date: 6/28/2022 / Packet Page #: 847
01240.0001/535311.1 A-1
AGREEMENT FOR PUBLIC WORKS SERVICES
BETWEEN THE CITY OF GLENDORA AND
ACCO ENGINEERED SYSTEMS
THIS AGREEMENT FOR PUBLIC WORKS SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2022 by and between the City of Glendora, a California municipal corporation (“City”) and ACCO ENGINEERED SYSTEMS, a California Corporation (“Contractor”). City and Contractor may be referred to, individually or collectively, as “Party” or “Parties.”
RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.
B. Contractor, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.
C. Pursuant to the City of Glendora Municipal Code, City has authority to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:
ARTICLE 1. WORK OF CONTRACTOR
1.1 Scope of Work.
In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the “Scope of Work” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the work required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein.
Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this 28 June
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Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.
1.2 Bid Documents.
The Scope of Work shall include the “General Provisions” and “Special Provisions” in the bid documents for the project entitled Chlorine Metering Pump Replacement, Plan No 1366 , including any documents or exhibits referenced therein (collectively, “bid documents”), all of which are incorporated herein by this reference. In the event of any inconsistency between the terms of the bid documents and this Agreement, the terms of this Agreement shall govern.
1.3 Compliance with Law.
Contractor shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.
1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by regulation.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor. (d) Payroll Records. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 22
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in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentices. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.
Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program.
Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section 1810.
(g) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Contractor’s Authorized Initials _______________
Charles Oberosler, Vice President
(i) Contractor’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 23
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such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any such failure by any subcontractor.
1.5 Licenses, Permits, Fees and Assessments.
Contractor shall obtain at its sole cost and expense such licenses, permits, registrations, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.
1.6 Familiarity with Work.
(a) By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder.
(b) Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown or latent conditions, materially different from those indicated; or (iii) unknown physical conditions at the site of any unusual nature, different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, and will materially affect the performance of the services hereunder.
(c) City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work, shall issue a change order per Section 1.10 of this Agreement.
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(d) In the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date set, but shall proceed with all work to be performed under the Agreement. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties.
(e) City will compensate Contractor to the extent required by Government Code Section 4215 by issuing a change order per Section 1.10 of this Agreement.
1.7 Protection and Care of Work and Materials.
The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as caused by City’s own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work.
1.8 Warranty.
Contractor warrants all work under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non-conformance of the work to the Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act as soon as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of other contractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work.
Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 25
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and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense.
Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.
1.9 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.
1.10 Additional Work and Change Orders.
(a) City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Work or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor (“Change Order”). All Change Orders must be signed by the Contractor and Contract Officer prior to commencing the extra work thereunder.
(b) Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or any increase in the time to perform of up to one hundred eighty (180) days; and does not materially affect the Work and which are not detrimental to the Work or to the interest of the City, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. (c) Any adjustment in the Contract Sum for a Change Order must be in accordance with the rates set forth in the Schedule of Compensation in Exhibit “C”. If the rates in the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work of the Change Order completed, to the satisfaction of the City, as follows:
(i) Labor: the cost of labor shall be the actual cost for wages of workers and subcontractors performing the work for the Change Order at the time such work is done. The use of labor classifications that would increase the cost of such work shall not be permitted.
(ii) Materials and Equipment: the cost of materials and equipment shall be at cost to Contractor or lowest current price which such materials and equipment are reasonably available at the time the work is done, whichever is lower.
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(iii) If the cost of the extra work cannot be agreed upon, the Contractor must provide a daily report that includes invoices for labor, materials and equipment costs for the work under the Change Order. The daily report must include: list of names of workers, classifications, and hours worked; description and list of quantities of materials used; type of equipment, size, identification number, and hours of operation, including loading and transportation, if applicable; description of other City authorized services and expenditures in such detail as the City may require. Failure to submit a daily report by the close of the next working day may, at the City’s sole and absolute discretion, waive the Contractor’s rights for that day. (d) It is expressly understood by Contractor that the provisions of this Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Work may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. (e) No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.
1.11 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $320,205.69 (Three-Hundred Twenty, Two-Hundred Five Dollars Sixty-Nine Cents) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.10.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services less the contract retention; (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
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2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories.
Contractor shall not invoice City for any duplicate services performed by more than one person.
City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.5 Waiver.
Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
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3.2 Schedule of Performance.
Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.
3.4 Inspection and Final Acceptance.
City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within forty-five (45) days after submitted to City. City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as to amount to fraud. Acceptance of any work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining to warranty and indemnification and insurance, respectively.
3.5 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).
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ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Contractor.
The following principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:
Charles Oberosler, Vice President
Hugh Palmer, Assistant Secretary
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement.
Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.
All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. Additionally, Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.
4.2 Status of Contractor.
Contractor shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Contractor, nor any of Contractor’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Dinh Anh Mai, Associate Civil Engineer or such person as may be designated by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer.
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by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.4 Independent Contractor.
Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. All subcontractors shall obtain, at its or Contractor’s expense, such licenses, permits, registrations and approvals (including from the City) as may be required by law for the performance of any services or work under this Agreement. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS
5.1 Insurance Coverages.
Without limiting Contractor’s indemnification of City, and prior to commencement of any services under this Agreement, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 31
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not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. Contractor shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
(a) Proof of insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Contractor, its agents, representatives, employees or subcontractors. (c) Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and nonDocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 32
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contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement. (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
(g) Enforcement of contract provisions (non-estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 33
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be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely notice of claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Contractor agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 34
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connection with the negligent performance of the work, operations or activities provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s or indemnitors’ reckless or willful misconduct, or arising from Contractor’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Contractor hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.
In addition, Contractor agrees to indemnify, defend and hold harmless the Indemnified Parties from, any and all claims and liabilities for any infringement of patent rights, copyrights or trademark on any person or persons in consequence of the use by the Indemnified Parties of articles to be supplied by Contractor under this Agreement, and of which the Contractor is not the patentee or assignee or has not the lawful right to sell the same.
Contractor shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Contractor shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Contractor in the performance of professional services and work hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement.
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5.4 Notification of Third-Party Claims.
City shall timely notify Contractor of the receipt of any third-party claim relating to the work under this Agreement. City shall be entitled to recover from Contractor its reasonable costs incurred in providing such notification.
5.5 Performance and Labor Bonds.
Concurrently with execution of this Agreement Contractor shall deliver to the City, the following:
(a) A performance bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the faithful performance of this Agreement.
(b) A labor and materials bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the payment of all persons furnishing labor and/or materials in connection with the work under this Agreement.
Both the performance and labors bonds required under this Section 5.5 shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bond shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement and pays all labor and materials for work and services under this Agreement.
5.6 Sufficiency of Insurer or Surety.
Insurance and bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best’s Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the performance bond required by Section 5.5 may be changed accordingly upon receipt of written notice from the Risk Manager.
5.7 Substitution of Securities.
Pursuant to Public Contract Code Section 22300, substitution of eligible equivalent securities for any funds withheld to ensure performance under this Agreement may be permitted at the request and sole expense of the Contractor. Alternatively, the Contractor may, pursuant to an escrow agreement in a form prescribed by Public Contract Code Section 22300, request payment of retentions funds earned directly to the escrow agent at the sole expense of the Contractor.
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5.8 Release of Securities.
City shall release the Performance and Labor Bonds when the following have occurred:
(a) Contractor has made a written request for release and provided evidence of satisfaction of all other requirements under Article 5 of this Agreement; (b) the Work has been accepted; and
(c) after passage of the time within which lien claims are required to be made pursuant to applicable laws; if lien claims have been timely filed, City shall hold the Labor Bond until such claims have been resolved, Contractor has provided statutory bond, or otherwise as required by applicable law.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to City, and access shall be provided by Contractor’s successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.
6.2 Reports.
Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.
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6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the City’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to such use, reuse or assignment. Contractor may retain copies of such documents for its own use.
Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. Moreover, Contractor with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. (c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Contractor’s conduct. (d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 38
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Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.
7.2 Disputes.
(a) Default; Cure. In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall proceed with payment on the invoices only when the default is cured. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under this Article.
Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
(b) Dispute Resolution. This contract is subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the Contractor, for the response to such claims by the City, for a mandatory meet and confer conference upon the request of the Contractor, for mandatory non-binding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This Agreement hereby incorporates the provisions of Article 1.5 as though fully set forth herein.
7.3 Retention of Funds.
Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Contractor’s acts or omissions in performing or failing to perform Contractor’s DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 39
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obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Contractor shall file a claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Liquidated Damages.
Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum of $1,000.00 (One Thousand Dollars) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance (Exhibit “D”). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Pursuant to Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities.
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7.8 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Contractor, except that where termination is due to the fault of the Contractor, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Contractor reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Contractor may determine. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.
7.9 Termination for Default of Contractor.
If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated.
7.10 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
7.11 Unfair Business Practices Claims.
In entering into this Agreement, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 41
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Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials related to this Agreement. This assignment shall be made and become effective at the time the City renders final payment to the Contractor without further acknowledgment of the Parties.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest.
Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class.
8.4 Unauthorized Aliens.
Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 42
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such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing.
Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 43
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Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.
Contractor’s Authorized Initials _______________
Charles Oberosler, Vice President
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.
CITY:
City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:
ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Marie Ricci
Administrative Services Director/City Treasurer
ATTEST:
Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:
ACCO ENGINEERED SYSTEMS
Name: Charles Oberosler,
Title: Vice President
Email: [email protected]
Name: Hugh Palmer,
Title: Assistant Secretary
Email: [email protected]
Address: 2201 Park Place, Suite #400,
El Segundo, CA 90245______________
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.
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EXHIBIT “A”
SCOPE OF WORK
I. Contractor shall perform all of the work and comply with all of the specifications and requirements in the “General Provisions” and “Special Provisions” included in the bid documents for the project entitled Chlorine Metering Pump Replacement, Plan No 1366, including any documents or exhibits referenced therein.
II. Brief description of the work to be performed:
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III. In addition to the requirements of Section 6.2, during performance of the work, Contractor will keep the City apprised of the status of performance by delivering the following status reports:
A. Weekly Progress Report
B. Weekly Updated (2-week ahead) work schedule
IV. All work is subject to review and acceptance by the City, and must be revised by the Contractor without additional charge to the City until found satisfactory and accepted by City.
V. Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic in accordance with the Work Area Traffic Control Handbook (WATCH), latest edition.
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EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough. [THIS PAGE INTENTIONALLY LEFT BLANK]
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EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Contractor shall perform all work at the rates on the Bid Sheet submitted as part of Contractor’s Proposal, and listed below:
II. A retention of five percent (5%) shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory completion of services.
III. Within the budgeted amounts for each item on the Bid Sheet, and with the approval of the Contract Officer, funds may be shifted from one item’s subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Work is approved per Section 1.10.
IV. The City will compensate Contractor for the Services performed upon submission of a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.
V. The total compensation for the Services shall not exceed the Contract Sum, as provided in Section 2.1 of this Agreement.
VI. The Consultant’s detail price proposal is attached as Exhibit C-1.
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EXHIBIT “C-1”
CONSULTANT’S DETAIL PRICE PROPOSAL
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EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Contractor shall perform all work timely in accordance with the following schedule:
Following the award of contract, City’s Contract Officer will issue a written notice to proceed which shall include a designation of the “days to perform” the scope of work in Exhibit “A,” the “deadline date” by which the scope of work must be completed, and identify such report(s) or other work product the Contractor shall deliver during the performance of the scope of work in Exhibit “A.”
Description Days to Perform Deadline Date
A. All Work TBD TBD
II. Contractor shall deliver the following tangible work products to the City by the following dates.
A. TBD upon award of the project.
III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.
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PERFORMANCE BOND
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to ACCO ENGINEERED SYSTEMS, a California Corporation, acting as Contractor (“Principal”), a Contract for the work entitled and described as follows: Chlorine Metering Pump Replacement, Plan No 1366 ;
WHEREAS, the Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of the Contract;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of $320,205.69 ( Three-Hundred Twenty, Two-Hundred Five Dollars Sixty-Nine Cents), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bound Contractor, or its heirs, executors, administrators, successors, or assigns, shall in all things stand and abide by, well and truly keep and perform all undertakings, terms, covenants, conditions, and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
FURTHER, the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.
Executed on 20___.
PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 58
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Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of
process in California, if different from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:
(Attorney for CITY)
NOTICE:
No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.
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PAYMENT BOND
(Labor and Material Bond)
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to ACCO ENGINEERED SYSTEMS, AS CONTRACTOR, a California Corporation (“Principal”), a Contract for the work entitled and described as follows: Chlorine Metering Pump Replacement, Plan No 1366;
WHEREAS, said Contractor is required to furnish a bond in conjunction with said Contract, to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of $320,205.69 ( Three-Hundred Twenty, Two-Hundred Five Dollars Sixty-Nine Cents), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractor fails to pay: (1) for any work, materials, services, provisions, provender, or other supplies, or for the use of implements of machinery, used in, upon, for, or about the performance of the work to be done, or for any work or labor thereon of any kind; (2) for work performed by any of the persons named in Civil Code Section 9100; (3) for any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract; and/or (4) for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and/or its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void.
This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon the bond. Moreover, if the City or any entity or person entitled to file stop payment notices is required to engage the services of an attorney in connection with the enforcement of this bond, each shall be liable for the reasonable attorney's fees incurred, with or without suit, in addition to the above sum.
Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 60
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of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.
Executed on , 20____.
PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of process in California, if different from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:
(Attorney for CITY)
NOTICE:
No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.
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WORKERS COMPENSATION INSURANCE CERTIFICATE
Description of Contract: City of Glendora
Project: Chlorine Metering Pump Replacement, Plan No 1366 Type of Insurance: Workers' Compensation and
Employers' Liability Insurance
THIS IS TO CERTIFY that the following policy has been issued by the below-stated company in conformance with the requirements of Article 5 of the Contract and is in force at this time, and is in a form approved by the Insurance Commissioner.
The Company will give at least 30 days' written notice to the City and Engineer/Architect prior to any cancellation of said policy.
POLICY NUMBER EXPIRATION DATE LIMITS OF LIABILITY
Workers' Compensation:
Statutory Limits Under the Laws
of the State of California
Employers' Liability:
$_________________ Each Accident
$_________________ Disease - Policy Limit
$_________________ Disease - Each Employee
Named Insured (Contractor) Insurance Company
Street Number Street Number
City and State City and State
By
(Company Representative)
(SEE NOTICE ON NEXT PAGE)
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Insurance Company Agent for Service
of Process in California:
Name
Agency
Street Number
City and State
Telephone Number
This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend, or alter the coverage afforded by the policy listed herein.
This is to certify that the policy has been issued to the named insured for the policy period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions of such policy.
NOTICE:
No substitution or revision to the above certificate form will be accepted. If the insurance called for is provided by more than one insurance company, a separate certificate in the exact above form shall be provided for each insurance company.
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ADDITIONAL INSURED ENDORSEMENT
COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:
1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.
3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability.
4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.
5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.
7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 64
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to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.
8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.
9. This endorsement and all notices given hereunder shall be sent to Public Agency at:
City Manager, City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380.
10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF
THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage □ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
General Liability Endorsement □
12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).
13. This is an □ occurrence or □ claims made policy (check one).
14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
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I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.
Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
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ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:
1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.
3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability.
4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.
5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.
7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 67
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to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.
8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.
9. This endorsement and all notices given hereunder shall be sent to Public Agency at:
City Manager
City of Glendora
116 E. Foothill Blvd.
Glendora, California 91741-3380
10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF
THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform Act
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □
12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).
13. This is an □ occurrence or □ claims made policy (check one).
14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
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I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.
Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
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ADDITIONAL INSURED ENDORSEMENT
EXCESS LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:
1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.
3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought, except with respect to the limits of the Company's liability.
4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.
5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.
7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.
DocuSign Envelope ID: 855AB054-48EC-4730-87E0-62F947DDCEC3 Item #23. Page 70
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01240.0001/535311.1
8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.
9. This endorsement and all notices given hereunder shall be sent to Public Agency at:
City Manager
City of Glendora
116 E. Foothill Blvd.
Glendora, California 91741-3380
10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF
THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
□ Following Form
□ Umbrella Liability
□
11. Applicable underlying coverages:
INSURANCE COMPANY POLICY NO. AMOUNT
12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages:
13. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).
14. This is an □ occurrence or □ claims made policy (check one).
15. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
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01240.0001/535311.1
(signatures on following page)
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.
Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
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INDEFINITE QUANTITY CONSTRUCTION AGREEMENT
IFB NUMBER: CA-REN-SCR-M-01-062718 _
GEOGRAPHIC AREA: _Region 1 – Southern Coastal Region, California_ This Agreement dated _July 10, 2018_, by and between Sourcewell (Formerly NJPA) and ACCO Engineered Systems at the following address, 6265 San Fernando Rd., Glendale, CA 91201_ hereinafter referred to as the CONTRACTOR.
WITNESSETH: Sourcewell and CONTRACTOR for the consideration hereafter agree as follows:
ARTICLE 1. CONTRACT DOCUMENTS
A. Contract Documents: This Agreement; the IFB Documents; (Book 1 - Project Information, Instructions to Bidders and Execution Documents; Book 2 - IQCC Standard Terms and Conditions and General Conditions; Book 3 - Construction Task Catalog (CTC), Book 4 - Technical Specifications) and Addenda thereto, all payment and performance bonds (if any), material and workmanship bonds (if any); wage rate decisions and certified payroll records (if any); Notice of Award; all modifications issued thereto, including Supplemental Purchase Orders/Change Orders and written interpretations and all Purchase Orders and accompanying documents (Requests for Proposals, Detailed Scopes of Work, Purchase Order Proposals, etc.) issued hereunder.
B. The terms and conditions of a Purchase Order issued by a Sourcewell Member in connection with any Project, including supplemental technical specifications referenced therein, shall govern.
C. The Contractor shall, within two (2) business days of receipt of a Purchase Order from a Sourcewell Member, provide notification to Sourcewell or their designated representative of each Purchase Order by forwarding a copy of the Purchase Order via email to [email protected] or via facsimile to (864) 233- 9100.
D. The Contractor shall, within two (2) business days of sending an Invoice to a Sourcewell Member, provide notification to Sourcewell or their designated representative of each Invoice by forwarding a copy of the Invoice via email to [email protected] or via facsimile to (864) 233-9100.
ARTICLE 2. SCOPE OF WORK
A. The Contractor shall provide the services required to develop each Purchase Order in accordance with the procedures for developing Purchase Orders set forth in the IQCC Standard Terms and Conditions and the Contract Documents.
B. Each Purchase Order developed in accordance with this Agreement will be issued by an individual Sourcewell Member. The Purchase Order will require the Contractor to perform the Detailed Scope of Work within the Purchase Order Completion Time for the Purchase Order Price.
C. It is anticipated that the Contractor will perform Work primarily in the Geographic Area set forth above.
However, the parties may agree that the Contractor can perform Work in a different Geographic Area at its current Adjustment Factors.
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ARTICLE 3. THE AGREEMENT PRICE
A. This Agreement is an indefinite-quantity contract for construction work and services. The Estimated Annual Value of this Agreement is $2,000,000. This is only an estimate and may increase or decrease at the discretion of Sourcewell.
B. The Contractor shall perform any or all Tasks in the Construction Task Catalog for the Unit Price appearing therein multiplied by the following Adjustment Factors:
TO BE ENTERED BY SOURCEWELL:
a. Normal Working Hours Prevailing Wage: Work performed from 7:00am until 4:00pm Monday to Friday, except holidays. Contractor shall perform Tasks during Normal Working Hours for the Unit Price set forth in the CTCmultiplied by the Adjustment Factor of:
_1.2492_
(Specify to four (4) decimal places)
b. Other Than Normal Working Hours Prevailing Wage: Work performed from 4:00pm to 7:00am Monday to Friday, and any time Saturday, Sunday and Holidays. Contractor shall perform Tasks during Other Than Normal Working Hours for the Unit Price set forth in the CTC multiplied by the Adjustment Factor of:
_1.3573_
(Specify to four (4) decimal places)
c. Normal Working Hours Non Prevailing Wage: Work performed from 7:00am until 4:00pm Monday to Friday, except holidays. Contractor shall perform Tasks during Normal Working Hours for the Unit Price set forth in the CTCmultiplied by the Adjustment Factor of:
_0.8708_
(Specify to four (4) decimal places)
d. Other Than Normal Working Hours Non Prevailing Wage: Work performed from 4:00pm to 7:00am Monday to Friday, and any time Saturday, Sunday and Holidays. Contractor shall perform Tasks during Other Than Normal Working Hours for the Unit Price set forth in the CTC multiplied by the Adjustment Factor of:
_0.8816_
(Specify to four (4) decimal places)
e. Non Pre-priced Adjustment Factor: To be applied to Work deemed not to be included in the CTC but within the general scope of the work:
_1.2972_
(Specify to four (4) decimal places)
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ARTICLE 4. TERM OF THE AGREEMENT
A. This Agreement has an initial term of one (1) year and a bilateral option provision for three (3) additional terms. The total term of the Agreement cannot exceed four (4) years. One additional one-year renewalextension may be offered by Sourcewell to Contractor beyond the original three-year term if Sourcewell deems such action to be in the best interests of Sourcewell and its Members. The Contractor may withdraw from the Agreement on each anniversary of the award, provided that the Contractor gives 60 Days written notice of its intent to withdraw. Sourcewell may, for any reason, terminate this Agreement at any time.
B. All Purchase Orders issued during a term of this Agreement shall be valid and in effect notwithstanding that the Detailed Scope of Work may be performed, payments may be made, and the guarantee period may continue, after such term has expired. All terms and conditions of the Agreement apply to each Purchase Order.
ARTICLE 5. SOFTWARE LICENSING
A. Sourcewell selected The Gordian Group’s (Gordian) software, data and services (IQCC System) for their IQCC program. The system includes Gordian’s proprietary ezIQC, eGordian and Bid Safe IQCC applications (IQCC Applications) and construction cost data (Construction Task Catalog), which shall be used by the Contractor to prepare and submit Price Proposals, subcontractor lists, and other requirements specified by Sourcewell and Sourcewell Members. The Contractor’s use, in whole or in part, of Gordian’s IQCC Applications and Construction Task Catalog and other proprietary materials provided by Gordian for any purpose other than to execute work under this Agreement for Sourcewell and Sourcewell Members is strictly prohibited unless otherwise stated in writing by Gordian. The Contractor hereby agrees to abide by the terms of the following IQCC System License:
ARTICLE 6. IQCC SYSTEM LICENSE
A. Gordian hereby grants to the Contractor, and the Contractor hereby accepts from Gordian for the term of this Agreement or Gordian’s contract with Sourcewell, whichever is shorter, a non-exclusive right, privilege, and license to Gordian’s proprietary IQCC System and related proprietary materials (collectively referred to as “Proprietary Information”) to be used for the sole purpose of executing Contractor’s responsibilities to Sourcewell and Sourcewell Members under this Agreement (“Limited Purpose”). The Contractor hereby agrees that Proprietary Information shall include, but is not limited to, Gordian‘s IQCC Applications and support documentation, Construction Task Catalog, training materials, marketing materials and any other proprietary materials provided to Contractor by Gordian. In the event this Agreement expires or terminates as provided herein, or the Gordian’s contract with Sourcewell expires or terminates, this IQCC System License shall terminate and the Contractor shall return all Proprietary Information in its possession to Gordian.
B. Contractor acknowledges that Gordian shall retain exclusive ownership of all proprietary rights to the Proprietary Information, including all U.S. and international intellectual property and other rights such as patents, trademarks, copyrights and trade secrets. Contractor shall have no right or interest in any portion of the Proprietary Information except the right to use the Proprietary Information for the Limited Purpose set forth herein. Except in furtherance of the DocuSign Envelope ID: C01A3D71-D6A8-4614-8C80-9C0CCE4BF119 Item #23. Page 75
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Limited Purpose, Contractor shall not distribute, disclose, copy, reproduce, display, publish, transmit, assign, sublicense, transfer, provide access to, use or sell, directly or indirectly (including in electronic form), any portion of the Proprietary Information.
C. Contractor acknowledges and agrees to respect the copyrights, trademarks, trade secrets, and other proprietary rights of Gordian in the Proprietary Information during and after the term of this Agreement, and shall at all times maintain complete confidentiality with regard to the Proprietary Information provided to Contractor, subject to federal, state and local laws related to public disclosure.
Contractor further acknowledges that a breach of any of the terms of this Agreement by Contractor will result in irreparable harm to Gordian for which monetary damages would be an inadequate remedy, and Gordian shall be entitled to injunctive relief (without the necessity of posting a bond) as well as all other monetary remedies available at law or in equity. In the event that it becomes necessary for either party to this IQCC System License to enforce the provisions of this Agreement or to obtain redress for the breach or violation of any of its provisions, whether by litigation, arbitration or other proceedings, the prevailing party shall be entitled to recover from the other party all costs and expenses associated with such proceedings, including reasonable attorney’s fees.
D. In the event of a conflict in terms and conditions between this IQCC System License and any other terms and conditions of this Agreement or any Purchase Order, Order or similar purchasing document (Purchase Order) issued by Sourcewell or a Sourcewell Member, this IQCC System License shall take precedence.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written.
By: Sourcewell
Authorized Signature
Jeremy Schwartz, Director of Operations &
Procurement/CPO
Print Name
Contractor – ACCO Engineered Systems
Authorized Signature
Greg Guizado, Regional Manager
Print Name
Contract Number: _ CA-REN-SCR-M-01-062718-AES __(assigned by Sourcewell) DocuSign Envelope ID: C01A3D71-D6A8-4614-8C80-9C0CCE4BF119 Item #23. Page 76
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ANNUAL RENEWAL AND MODIFICATION OF AGREEMENT
made by and between
ACCO Engineered Systems
2201 Park Place, Suite #400
El Segundo, CA 90245
and
Sourcewell
202 12th Street NE
PO Box 219
Staples, MN 56479
Phone: (218) 894-1930 or (888) 894-1930
Whereas: "Vendor" and "Sourcewell" have entered into 1) an "Acceptance of Bid and IFB CA-REN-SCR-M01-062718- AES" with an effective date of July 10, 2018, a maturity date of July 9, 2022, and which are subject to annual renewals at the option of both parties.
MODIFICATION: FIRST RENEWAL OPTION PERIOD
Pursuant to the agreement between the parties, the following are the Adjustment Factors for the next option period:
Base Year
Date Index
1 June 2017 10707.81
2 July 2017 10789.26
3 August 2017 10841.56
4 September 2017 10822.82
5 October 2017 10817.11
6 November 2017 10870.06
7 December 2017 10873.56
8 January 2018 10878.01
9 February 2018 10889.17
10 March 2018 10958.79
11 April 2018 10971.91
12 May 2018 11012.77
Base Average
10869.4025
Option Year
Date Index
1 June 2018 11067.00
2 July 2018 11116.07
3 August 2018 11124.49
4 September 2018 11169.87
5 October 2018 11169.68
6 November 2018 11183.93
7 December 2018 11185.44
8 January 2019 11205.73
9 February 2019 11217.90
10 March 2019 11227.88
11 April 2019 11228.07
12 May 2019 11229.99
Option Average
11177.1708
Price Adjustment: First Year Index Average = 11177.1708 = 1.0283 Base Year Index Average 10869.4025
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AWARD MULTIPLIER x PRICE ADJUSTMENT =
OPTION
MULTIPLIER
# CA-REN-SCR-M01-062718-AES
Non Pre-Priced 1.2972 1.0000 1.2972
Normal Working Hours NonPrevailing Wage
0.8708 1.0283 0.8954
Normal Working Hours Prevailing
Wage
1.2492 1.0283 1.2846
Other than Normal Working Hours
Non-Prevailing Wage
0.8816 1.0283 0.9065
Other than Normal Working Hours
Prevailing Wage
1.3573 1.0283 1.3957
Now therefore:
"Vendor" and "Sourcewell" hereby desire and agree to extend and renew the above defined contracts and with the above identified modifications for the period of July 10, 2019 through July 9, 2020.
Sourcewell
By: , Its: Director of Cooperative Contracts and Procurement/CPO Name printed or typed: Jeremy Schwartz
Date:
ACCO Engineered Systems - #CA-REN-SCR-M01-062718-AES
By: , Its:
Name printed or typed:
Date:
If you do not want to extend contract, please sign below and return this agreement.
Discontinue: We desire to discontinue the contract.
Signature: , Date:
DocuSign Envelope ID: CD3A0612-A23D-47FF-8A7F-4429D45C6802 Patrick Rochon
5/22/2019 | 5:04 PM CDT
Regional Manager
5/22/2019 | 9:39 PM CDT
Item #23. Page 78
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Item #23. Page 79
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Item #23. Page 80
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Contract Award for Chlorine Metering
Pump Replacement, Plan # 1366
Public Works Department
City Council
June 28, 2022
Michael Mai, Associate Engineer CityOfGlendora.org
Item #23. Page 81
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Project Location
2 San Gabriel WTP
625 Hidden Valley Dr, Azusa, CA 91720
Water Yard
1051 Sierra Madre Ave, Glendora, CA 91741
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Existing Condition
3 • San Gabriel WTP: five (5) pumps were damaged in June 19, 2021 incident. Two (2) pumps were purchased to restore the plant operation. • Water Yard: All three (3) pumps were purchased in 2004 and reached their useful lifespan limits.
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Project Scope
4 • Replace three (3) chlorine pumps at San Gabriel WTP and another three (3) at Water Yard – To be done by ACCO Engineered Systems (ACCO). • Two chlorine pumps on standby.
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Project Benefits
5 • Reduce maintenance cost and downtime.
• Improve work efficiency.
• Provide uniformity of the chlorine pump system.
Item #23. Page 85
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Project Cost & Fiscal Impact
6 Items Cost
Chlorine Metering Pump Replacement Plan
1366
FY 2021-2022 MidCycle, F530 (Water CIP)
$ 386,180.00
Total Fund Requested $ 386,180.00
Chlorine Pump Replacement ($ 320,205.69)
Requested Contingency - 10% ($ 32,020.57)
Total Project Anticipated Expenditures ($ 352,226.26)
Remaining Budget $ 33,953.74
Item #23. Page 86
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7 RECOMMENDATIONS
1. Adopt a Categorical Exemption from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) of the California Code of Regulations;
2. Award an agreement with ACCO Engineered Systems for replacement of chlorine metering pumps at San Gabriel Disinfection Plant and City of Glendora – Water Yard in the amount of $320,205.69;
3. Authorize the City Manager or his designee to execute the agreement with ACCO Engineered Systems, including minimal and/or non-substantive changes; and
4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
That the City Council:
Item #23. Page 87
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STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: JUNE 28, 2022
FROM: CITY CLERK DISTRICT(S): CITYWIDE
SUBJECT: REVIEW AND PROVIDE DIRECTION ON CITY COUNCIL POLICY RELATING TO THE
REORGANIZATION OF CITY COUNCIL APPOINTED BOARDS, COMMISSIONS AND COMMITTEES (SELECTION OF CHAIR AND VICE CHAIR) (STRATEGIC PLAN ITEM 26- EMO)
RECOMMENDATION
That the City Council:
1. Provide direction to staff.
EXECUTIVE SUMMARY
Due to changes in state law, the City’s elections cycle, and the City Council’s reorganization (Selection of a Mayor and Mayor Pro Tem) City staff is presenting for City Council review the current resolution and policy associated with reorganization of City Council appointed boards, commissions and committee (Selection of Chair and Vice Chair).
City staff request that the City Council review this report, ask such questions as deemed appropriate and provide direction on whether changes to the timing of the board, commission and committee reorganizations is desired.
LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The City Council resolution and policy that governs the selection of Chair and Vice Chair was last updated on January 22, 2019, when Senate Bill No. 415 required that the City to move its election cycles to coincide with state election, which change the City’s election cycle, and required an amendment to the City Council annual reorganization. With amendments required to the City Council reorganization, City staff also conducted a review of the City Council appointed boards, commissions and committee reorganization to ensure consistency and feasibility of process.
Due to additional changes in state law in 2021, specifically Senate Bill No. 970, the City Council changed the City’s elections from March to November, starting in 2022, to ensure consistency in election cycles.
With this change, an amendment was the City Council’s reorganization was once again needed.
By a unanimous vote, Resolution CC 2022-11 was adopted at the March 22, 2022 City Council meeting, and set the City Council reorganization during election years to occur at the same meeting at which the certification of the election results was made pursuant to applicable provisions of the California Elections Code; and during non-election years to occur at the first regularly scheduled meeting in the month of December, starting with the November 2022 election. With this action, comments relating to the timing of reorganization of City Council appointed boards, commissions and committee was raised.
DISCUSSION
Due to changes in state law, the City Council changed the City’s election from March to November, starting in 2022, to ensure consistency in election cycles. With this change, an amendment to the City Council policy relating to the City Council’s reorganization (Selection of a Mayor and Mayor Pro Tem) was Item #24. Page 1
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Staff Report Page 2 of 3
required. At the March 22, 2022 meeting, the City Council adopted Resolution CC 2022-11 by a unanimous vote which changed the City Council’s reorganization from March to December. In addition, comments regarding the timing of the reorganization of City Council appointed boards, commissions, and committees were raised. Therefore, City staff is presenting the current resolution and policy associated with the reorganization of City Council appointed boards, commissions and committee for City Council review and requesting direction on whether changes to the timing is desired.
The reorganization of each board, commission and committee is currently scheduled to take place in July 2022, per City Council resolution and policy.
Boards, Commission and Committee Reorganization (Selection of Chair and Vice Chair).
The reorganization of City Council appointed boards, commissions and committees is regulated by Glendora Municipal Code § 2.18.110 (Attachment A), while the establishment of terms and manner is set by City Council resolution and policy which was last reviewed and updated in 2019 (Attachment B).
In the City of Glendora, the Chair serves as the presiding officer of the board, commission or committee.
As presiding officer, the Chair calls meetings to order, announces the order of business as detailed on the agenda, states motions, calls for a vote and announces the results, facilitates and monitors discussions, maintains order, and enforces the board, commission or committee’s rules and parliamentary procedures.
The Chair’s vote does not carry any more weight than other board, commission or committee members and has no veto power. The Vice Chair serves in the capacity of the Chair during any absence or incapacitation of the Chair.
Next Steps.
Option 1. No changes to the current City Council resolution and policy are desired; therefore, no action is required.
Option 2. (a). If a change to the timing of the reorganization of City Council appointed board, commissions and committees (Selection of Chair and Vice Chair) is desired, provide direction on the desired timing; and,
(b). Direct staff to prepare a report for the August 9, 2022 City Council meeting to amend the City Council policy relating to the reorganization of City Council appointed board, commissions and committees (Selection of Chair and Vice Chair).
Option 3. Provide direction to staff.
Public Notice.
Public Notification was achieved by posting the agenda, with the agenda item being listed, at least 72 hours prior to the meeting.
FISCAL IMPACT
There are no fiscal impacts related to the recommended actions for this item.
ENVIRONMENTAL DETERMINATION
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines §§ 15378 and 15061(b)(3) as it is a minor change that will not result in any direct or indirect physical change in the environment.
Item #24. Page 2
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Staff Report Page 3 of 3
Prepared By Kathleen Sessman, City Clerk/Communications Director Concurs With Not Applicable
Reviewed By Kathleen Sessman, City Clerk/Communications Director Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:
A. Glendora Municipal Code 2.18.110
B. City Council Resolution and Policy
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