CALL TO ORDER
Mayor/Chair Davis called the meeting of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 6:00 PM.
ROLL CALL
Council Members/Commissioners present: Michael Allawos, David Fredendall, Mendell L.
Thompson, Mayor Pro Tem/Vice-Chair Gary Boyer and Mayor/Chair Karen K. Davis Council Members/Commissioners absent: None
Staff present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager Moises Lopez, Administrative Services Director/City Treasurer Marie Ricci, Chief of Police Matt Egan, Public Works Director Alison Sweet, Community Development Director Jeff Kugel, Community Services Director John Aguirre, City Clerk/Communications Director Kathleen Sessman, Library Director Janet Stone, Economic Development and Housing Manager Valerie Velasquez, Senior Management Analyst Russell Ackerman, Civil Engineering Assistant Abel Paguio, Water Conservation Officer Armando De Jesus, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and Deputy City Clerk/Records Manager Elvia Dominguez
CLOSED SESSION
City/Agency Attorney Wynder read the agendized Closed Session titles into the record as follows:
1. CONFERENCE WITH LABOR NEGOTIATORS A closed session will be held, pursuant to Government Code §54957.6 to conduct labor negotiations.
City Negotiators: City Manager Raymond, City Attorney Wynder, Assistant City Manager Lopez, Administrative Services Director Marie Ricci, Human Resources Assistant Director Christina Alvarez
Employee Organization: Glendora Police Managers Association (PMA)
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council to consider negotiations with Thomas R. McGhuey, Trustee of the Thomas R. McGhuey Trust, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property APN 8644-014-036; the City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, July 12, 2022
City Hall Council Chamber
116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Minutes Tuesday, July 12, 2022 Page 2 of 7
City Council Meeting City Council, Successor Agency and Housing Authority
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
Mayor/Chair Davis invited public comment and inquired if any requests had been received. There were no written correspondence and/or requests from participants wishing to provide public comment; therefore, Mayor/Chair Davis convened the meeting into Closed Session at 6:02 p.m.
Mayor/Chair Davis adjourned Closed Session and reconvened the meeting back into Open Session at 7:21 p.m. with all members present and requested that City/Agency Attorney Wynder report out of Closed Session.
City/Agency Attorney Wynder stated that Closed Session was held to discuss three (3) items and reported the following: Item #1) The City Council was given a confidential briefing on ongoing negotiations, questions were asked and answered and further negotiating authority was given; Item #2) The City Council received a briefing on ongoing negotiations to acquire the Thomas R. McGhuey Trust property, no action was requested and no reportable action was taken; and Item #3) There was an extended discussion of the terms and conditions under which the property could be acquired, questions were asked and answered, and staff was requested to further explore and report back at a future meeting.
INVOCATION AND PLEDGE OF ALLEGIANCE
Invocation was given by Paster Lucas Parks of First Baptist Church.
The Pledge of Allegiance was led by Council Member/Commissioner Allawos.
REORDERING OF AND ADDITIONS TO THE AGENDA
There was no reordering of or additions to the agenda.
PUBLIC COMMENT
4. Public Comment Received
Mayor/Chair Davis opened the public comment period. Written correspondence and/or requests to provide comments were received from the following: Dennis Willut, and Kathy Lemley.
There was no additional request were received, therefore, Mayor/Chair Davis closed the public comment period.
MEMBER STATEMENTS/REPORTS
Minutes Tuesday, July 12, 2022 Page 3 of 7
City Council Meeting City Council, Successor Agency and Housing Authority Council Member/Commissioner Allawos reported on his attendance at a meeting for elected officials in Claremont; commented on the Gladstone Park renovations and received an update from staff.
Council Member/Commissioner Thompson gave an updated on the Goldline project; commented on local baseball and softball leagues, requested information on Glendora Community sports teams and received an update.
Mayor Pro Tem/Vice-Chair Boyer gave an update on Foothill Transportation and public transportation safety; reported on the success of Field of Heroes 4th of July event and gave kudos to event volunteers; commented on the success of last week’s Concert and Movie in the Park which was co-sponsored Library Board and Rotary Club, and invited the public to attend upcoming Concerts and Movies in the Park.
Mayor/Chair Davis commented on the Glendora Public Library’s 50th Anniversary and invited the public to attend future commemorative events.
CITY MANAGER AND CITY ATTORNEY STATEMENTS - NONE
There were no statements or reports given.
SPECIAL ITEMS
5. Water Conservation Program
Staff Report and PowerPoint was presented by Senior Management Analyst Ackerman and Water Conservation Officer De Jesus.
City Council discussion included collective appreciation for the Water Conservation team for their work; overview of the City facilities projects related to water conservation and cost savings; contingency plan for park turf overheating during summer heatwaves; possible future City facilities water conservation projects; conservation rebates and water project funding; St. Lucy's pilot toilet retrofit project and expected savings; possible additional water restrictions from the State; turf retirement program; further information on educating the public on water saving devices; and possible outreach with school district.
PUBLIC HEARINGS - NONE
CONSENT CALENDAR
Deputy City Clerk/Records Manager Dominguez announced a correction to the June 28, 2022 meeting minutes, under reordering of and additional to the agenda, reordering Item #19, to correct motion to show motion was made by Council Member Allawos, and seconded by Mayor Pro Tem Boyer. There were no objections.
A motion was made by Michael Allawos, seconded by David J. Fredendall, to approve consent calendar Items #6 - 11 noting the correction for Item #6 as presented affirming the actions appropriate to each item.
Minutes Tuesday, July 12, 2022 Page 4 of 7
City Council Meeting City Council, Successor Agency and Housing Authority An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
6. Affirm minutes from June 14, 2022 City Council Special Meeting, June 14, 2022, and June 28, 2022 City Council Regular Joint City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meetings
RECOMMENDATION: Affirmed the minutes as presented.
The City Council, Successor Agency and Housing Authority affirmed the amended the minutes as presented.
7. Consideration of a Resolution allowing for the continued use of "In-Person Hybrid Approach" for City of Glendora Brown Act Public Meetings July 30, 2022 through August 29, 2022, pursuant to the Ralph M. Brown Act and Assembly Bill No. 361 RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION RERATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND WHEN APPLICABLE RE-AUTHORIZING
REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-DAY PERIOD BEGINNING July 30, 2022 THROUGH August 29, 2022 PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361.”
The City Council, 1. Adopted a City Council Resolution CC 2022-43 entitled, “A RESOLUTION
RE-RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND WHEN APPLICABLE RE-AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-DAY PERIOD BEGINNING July 30, 2022 THROUGH August 29, 2022 PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361.”
8. Review and affirm disbursements for June 2022 in the amount of $5,754,018.20 RECOMMENDATION: Review and affirm disbursements for June 2022 in the amount of $5,754,018.20
The City Council, 1. affirmed disbursements for June 2022 in the amount of $5,754,018.20.
9. Approve Notice of Completion (NOC) for the Gladstone Park Playgrounds Project (Gladstone Park)
RECOMMENDATION: 1. Accept the completion of the Gladstone Park Playground Project; and 2. Authorized the Mayor to sign the Notice of Completion for recordation.
The City Council, 1. Accepted the completion of the Gladstone Park Playground Project; and 2.
Authorized the Mayor to sign the Notice of Completion for recordation.
10. Approve an Expenditure in the Amount of $32,760 with Los Angeles County Public Works Minutes Tuesday, July 12, 2022 Page 5 of 7
City Council Meeting City Council, Successor Agency and Housing Authority for the City's Participation in the Annual Catch Basin Cleanout Program (Strategic Plan Item 49-IMCIF)
RECOMMENDATION: 1. Approve an expenditure in the amount of $32,760 with Los Angeles County public Works for the City's Participation in the Annual Catch Basin Cleanout Program
The City Council, 1. Approved an expenditure in the amount of $32,760 with Los Angeles County public Works for the City's Participation in the Annual Catch Basin Cleanout Program.
11. Final Tract Map No. 82949 (Applicant - Owner: Applicant: 501 W. Route 66 LLC, A California Limited Liability Company; Location 501 W Route 66) RECOMMENDATION: 1. Adopt a Resolution entitled “A RESOLUTION APPROVING TRACT MAP NO. 82949 FOR LOT CONSOLIDATION LOCATED AT 501 W ROUTE 66, GLENDORA, CALIFORNIA”; 2. Authorize the Mayor to execute the Indemnity and Subdivision Improvement Agreements; and 3. Authorize the City Engineer and City Clerk to sign Final Tract Map No. 82949.
The City Council, 1. Adopt a City Council Resolution CC 2022-44 entitled “A RESOLUTION APPROVING TRACT MAP NO. 82949 FOR LOT CONSOLIDATION LOCATED AT 501 W ROUTE 66, GLENDORA, CALIFORNIA”; 2. Authorized the Mayor to execute the Indemnity and Subdivision Improvement Agreements; and 3. Authorized the City Engineer and City Clerk/Communications Director to sign Final Tract Map No. 82949.
MEMBER AGENDA ITEMS
12. A Report to the City Council on Public Art
RECOMMENDATION: 1. Receive report on public art and provide direction to staff.
Staff report and PowerPoint was presented by Community Development Director Kugel.
City Council discussion included various types of public art; work involved in creating a Public Art Master Plan; desire for a better understanding of how other cities handle public art; and support for option #2, to research a public art master plan to support broad goals including standards for public art, art exhibitions, and cultural pursuits in public spaces.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Receive report on public art and based on feedback approve option #2, to research a public art master plan to support broad goals including standards for public art, art exhibitions, and cultural pursuits in public spaces; and 2. Staff directed to research other cities public art policy and return at a future meeting with options for Council consideration.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
UNFINISHED BUSINESS - NONE
Minutes Tuesday, July 12, 2022 Page 6 of 7
City Council Meeting City Council, Successor Agency and Housing Authority
NEW BUSINESS
13. Award a contract agreement to Sedaru, Inc. to provide professional services for a water system management software and implementation in the amount not to exceed $142,569.90 (Strategic Plan Item 47‐IMCIF)
RECOMMENDATION: 1. Award a contract agreement to Sedaru, Inc. to provide professional services for a water system management software and implementation in the amount of $129,609 with a 10% contingency in the amount of $12,960.90 for a total amount of $142,569.90; and 2. Authorize the City Manager or his designee to execute the agreement with Sedaru, Inc. and extensions including minimal and/or non-substantive changes.
Staff Report was presented by Public Works Director Sweet who then introduced Sedaru, Inc.
Consultants David Statleman, and Aaron Wilberding who gave a project overview.
City Council discussion included an update on work currently underway to implement a new Enterprise Resource Plan and Geographic Information System; collaboration with other departments to maximize the software usage; overview of the scope of services for the project; number of enterprise licenses for the software; and need for the requested 10% contingency for the contract.
A motion was made by David J. Fredendall, seconded by Gary Boyer, to 1. Award a contract agreement to Sedaru, Inc. to provide professional services for a water system management software and implementation in the amount of $129,609 with a 10% contingency in the amount of $12,960.90 for a total amount of $142,569.90; and 2. Authorize the City Manager or his designee to execute the agreement with Sedaru, Inc. and extensions including minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
14. Approve an Expenditure in the amount of $213,000 with Los Angeles County Public Works to maintain all City-owned Traffic Signals under the County’s Operational Services Division Traffic Signal Maintenance Services Program (Strategic Plan No. 49-IMCIF) RECOMMENDATION: 1. Approve an expenditure in the amount of $213,000 with Los Angeles County Public Works to maintain all City-owned traffic signals under the County’s Operational Services Division Traffic Signal Maintenance Services Program.
Staff Report was presented by Civil Engineering Assistant Paguio.
City Council discussion included clarification on number of traffic signals being transferred to Los Angeles County Public Works (LACPW); whether there is a need to add a LACPW representative to the Traffic Committee; timeline of transfer of signals; how costs are determined and duration of the contract; confirmation that this service falls under the Los Angeles County General Services Contract; and confirmation that contact including traffic sensors, pedestrian signs, and cameras.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Approve an Minutes Tuesday, July 12, 2022 Page 7 of 7
City Council Meeting City Council, Successor Agency and Housing Authority expenditure in the amount of $213,000 with Los Angeles County Public Works to maintain all Cityowned traffic signals under the County’s Operational Services Division Traffic Signal Maintenance Services Program.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
Mayor Pro Tem/Vice-Chair Gary Boyer commented on samples of public art.
City Manager Raymond invited the public to attend the upcoming Wildlife Forum scheduled for Thursday July 14, 2022, at 7:00 p.m. at Bidwell forum to learn about wild animals in our area and safety.
Deputy City Clerk/Records Manager Dominguez announced that staring in July attendance for all Boards and Commissions would be maintained with a monthly report to the City Council.
City Clerk/Communications Director Sessman announced that the nomination period for the November 2022 election would start on Monday, July 18, 2022 for any residents of Districts 1 and 4 interested in running for City Council.
ADJOURNMENT
Mayor/Chair Davis adjourned the meeting at 9:06 p.m.
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Minutes were approved on August 23, 2022 by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).