Agenda — Glendora City Council, August 23, 2022

SPECIAL NOTICE

IMPORTANT PUBLIC HEALTH AND SAFETY MESSAGE REGARDING

PARTICIPATION AT CITY COUNCIL MEETINGS

CHANGES AND ADDITIONAL OPPORTUNITIES RELATING TO PUBLIC MEETINGS All Brown Act meetings are subject to COVID-19 infection protocols. As of April 1, 2022, the City Council has determined that meetings will be considered in-person public “Brown Act” meetings for City of Glendora City Council, Board(s) and Commission(s) – for the period of time that the City is allowed to hold remote meetings under the cavalcade of public health orders, an elected or appointed official will have the ability to attend virtually, if needed. Due to the fluidity in which infection protocols are set and changed by Federal, State, and County the City will utilize a more flexible approach, that allows the City to conduct public meetings of the City via teleconferencing, in person and/or hybrid meetings pursuant to AB 361, or as long as the Governors Declaration of Emergency is extended.

Ways to participate?
 In-Person;
 Virtually via Zoom Video Communications;
To participate in the meeting from the comfort of your own home or office download zoom on any phone or computer device and use the following meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224 Want to watch?
All our City Council meetings can be watched live through Internet Streaming at www.cityofglendora.org, and/or through Spectrum cable television Channel 3 and Verizon Channel 31.

Ways to provide public comment?
You may give public comment at the commencement of the meeting when the presiding officer calls for public comment.

Speakers are limited to three (3) minutes, speaking once, on both on- and off-agenda items. If there are public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Please follow along with the meeting via www.cityofglendora.org/meeting, GlendoraTV cable channels, or City social media live feeds to ensure you call in at the appropriate time for your item(s). To ensure that the public is able to participate, the city is providing several methods in which the public can submit their comments:

OPTION 1: IN PERSON
Public Comments can be submitted via the Public Comment Card located in the back of the room and/or by the City Clerk desk at the front of the dais. Public Comment Cards should be submitted to the Clerk upon completion and before the closing of Public Comment or Public Hearing. When your name is called, please step to the podium and state your name before beginning your presentation.

OPTION 2: LIVE COMMENTS
Public is invited to participate via Zoom Video Communications by enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. If you wish to address the governing board on any matter posted on the agenda or within subject matter jurisdiction should utilize one of the following protocols:

Utilizing “Raise Your Hand” Feature Utilizing “Chat” Feature Call In Step 1. Virtually “raise your hand”
using zoom,
Step 2. Wait to be called on by the City
Clerk, Step 3. Unmute your audio,
Step 4. Verbalize your comments (less
than 3 minutes)
Step 1. Utilizing “Chat” send a message to
webmaster and let them know which item(s)
you wish to comment on (aka: Public
Comment, Item #?)),
Step 2. Wait to be called on by the City Clerk,
Step 3. Unmute your audio,
Step 4. Verbalize your comments (less than 3
minutes)
Step 1. Dial (669) 900-6833,
Step 2. When prompted, enter the Meeting ID
932 924 7224. Once admitted, you will hear the
meeting live,
Step 3. At the beginning of public comment
and/or the public hearing item you wish to
comment, press Star 9 to request to speak,
Step 4. Once it is your turn, you will hear an
audio command asking you to press Star 6 to
unmute your mic.

OPTION 3: E-MAIL
Public Comments can be submitted via email to [email protected] with the subject “Public Comment – Insert Governing Body and Meeting Date”. Public Comments received will be added to the associated Agenda Packet before 5:00 p.m. each day leading up to meeting (weekends and holidays excluded). Emails received in real time and prior to the commencement of Public Comment Period or Public Hearing and not already incorporated in the agenda will be read out loud (up to 3 minutes).

OPTION 4: MAIL
Public comments may be mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment. The City Clerk will read public comments received out loud (up to 3 minutes) into the public record if received before 5 p.m. on the date of the meeting. Otherwise, public comments will be considered late correspondence and incorporated into the meeting minute record.

If you have any questions, feel free to contact the City Clerk’s Department at (626) 914-8210.

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, AUGUST 23, 2022
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224

MAYOR/CHAIR
Karen K. Davis

MAYOR PRO TEM/VICE-CHAIR
Gary Boyer, District 3

COUNCIL/COMMISSIONERS
Michael Allawos
David Fredendall, District 2
Mendell Thompson, District 5

MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.

BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.

City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at
cityofglendora.org/citymeetings.

CITY OF GLENDORA
City Council, Successor Agency and Housing Authority
AGENDA
TUESDAY, AUGUST 23, 2022
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
5:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION

TO THE MEMBERS OF THE CITY COUNCIL, AND HOUSING AUTHORITY OF THE CITY OF GLENDORA AND TO THE CITY CLERK:

NOTICE IS GIVEN that the City Council and Housing Authority Closed Session business will commence at 5:00 p.m., on Tuesday, August 23 2022, Council Chamber, 116 E. Foothill Boulevard and that the General Business Session will commence at 7:00 p.m.

NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224

CALL TO ORDER

ROLL CALL

CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION A closed session will be held, pursuant to Government Code §54957 to discuss the process utilized to evaluate the positions of City Manager and City Attorney

2. CONFERENCE WITH LABOR NEGOTIATORS A closed session will be held, pursuant to Government Code §54957.6 to conduct labor negotiations.

City Negotiators: City Manager Adam Raymond, City Attorney William Wynder, Assistant City Manager Moises Lopez, Administrative Services Director Marie Ricci, Human Resources Assistant Director Christina Alvarez
Employee Organization: Glendora Police Managers Association (PMA)

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with: 1) Paul S. Hansen, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1133 S. Grand Avenue, APN 8632-019-039; the City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; 2) 1839 Galveson LLC, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1138 S. Grand Avenue, APN 8641-001-03. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; 3) Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; and 4) Thomas R. McGhuey, Trustee of the Thomas R. McGhuey Trust, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property APN 8644-014-036. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.

4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
A closed session will be held, pursuant to Government Code § 54956.99 (d)(1), to confer with legal counsel regarding one (1) matter of pending litigation to which the City is a party. The title of such litigation is as follows: CARRASCO v. CITY OF GLENDORA, United States District Court for the Central District of California, Case No. 2:21-CV-05965-MWF-ASx.

INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.  Invocation
 Pledge of Allegiance

STUDENT REPORTS - NONE

REORDERING OF AND ADDITIONS TO THE AGENDA

PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.

Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both onand off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

5. Public Comment Received

MEMBER STATEMENTS/REPORTS

CITY MANAGER AND CITY ATTORNEY STATEMENTS

SPECIAL ITEMS

6. Recognition of 2022 City of Glendora American Little League 12U Baseball team and Lassie League 10U Softball team.

7. Strategic Plan Quarterly Update for August 2022

PUBLIC HEARINGS - NONE

CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.

8. Affirm minutes from July 12, 2022 City Council Regular Joint City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting.

CITY/AGENCY RECOMMENDATION: 1. Affirm the minutes as presented.

9. 2022 Review of the City of Glendora's Conflict of Interest (COI) and Local Agency Biennial Notice
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION

OF THE CITY COUNCIL AMENDING THE CITY OF GLENDORA CONFLICT OF INTEREST CODE FOR 2022;" and 2. Authorize the City Manager (Chief Executive Officer) to sign the 2022 Local Agency Biennial Notice.

10. Consideration of a Resolution allowing for the continued use of "In-Person Hybrid Approach" for City of Glendora Brown Act Public Meetings August 30, 2022 through September 29, 2022, pursuant to the Ralph M. Brown Act and Assembly Bill No. 361 CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION

RE-RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND WHEN APPLICABLE REAUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-DAY PERIOD BEGINNING AUGUST 30, 2022 THROUGH SEPTEMBER 29, 2022 PURSUANT TO THE RALPH M.

BROWN ACT AND ASSEMBLY BILL NO. 361.”

11. Review and affirm disbursements for July 2022 in the amount of $3,767,431.37 CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for July 2022 in the amount of $3,767,431.37.

12. City of Glendora and Glendora Successor Agency Investment Report for June 2022 and July 2022
CITY/AGENCY RECOMMENDATION: 1. Receive and file the Monthly Investment Activity Report for June 2022 and July 2022.

13. Approve Amendment No. 1 to the Contract Services Agreement with George E. Booth Co, Inc. for SCADA System Maintenance Services for the Public Works Department – Water Division in the amount not to exceed $ 223,759 (Strategic Plan Item 49 - IMCIF) CITY RECOMMENDATION: 1. Approve Amendment No. 1 to the Contract Services Agreement with George E. Booth Co, Inc. for SCADA System Maintenance Services for the Public Works Department – Water Division in the amount not to exceed $223,759; and 2.

Authorize the City Manager to execute Amendment No. 1, including making minor non- substantive changes.

14. Approve Amendment No. 1 to agreements for services for Water Division AMI Meter System Maintenance extending one year to FY 2022/23 in the amount not to exceed $50,930 (Strategic Plan 47-IMCIF)
CITY RECOMMENDATION: 1. Approve Amendment No. 1 to the Contract Services Agreement with Thirkettle Corp dba Aqua Metric Sales Company for the AMI Meter System Annual Maintenance in the amount not to exceed $50,930; and 2. Authorize the City Manager or his designee to execute Amendment No. 1 with Thirkettle Corp dba Aqua Metric Sales Company, including making minimal and/or non-substantive changes.

15. Approve Amendment No. 1 to a contract services agreement with Thirkettle Corp dba Aqua Metric Sales Company for Water Meter Supplies in the amount not to exceed $60,000.

CITY RECOMMENDATION: 1. Approve Amendment No. 1 to a Contract Services Agreement with Thirkettle Corp dba Aqua Metric Sales Company for Water Meter Supplies in the amount not to exceed $60,000; 2. Authorize the City Manager, or his designee, to execute Amendment No. 1with Thirkettle Corp dba Aqua Metric Sales Company including minimal and/or non-substantive changes.

16. Authorize related budget actions for transportation demonstration projects (Strategic Plan Item 51 - IMCIF)
CITY RECOMMENDATION: 1. Authorize a supplemental appropriation for demonstration projects at Washington Elementary midblock crossing and Glendora Village Crosswalk in the amount of $49,500; and 2. Approve the necessary budget adjustments associated with the authorized appropriation.

17. A Resolution approving an amendment to the authorized position control listing and the Classification and Compensation Plan for the City of Glendora to include Principle Civil Engineer (Land Development)
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION

APPROVING AN AMENDMENT TO THE AUTHORIZED POSITION CONTROL

LISTING AND AMENDING THE CLASSIFICATION AND COMPENSATION PLAN FOR

THE CITY OF GLENDORA TO INCLUDE PRINCIPAL CIVIL ENGINEER (LAND DEVELOPMENT).”

MEMBER AGENDA ITEMS

18. Appoint Ad-Hoc Antique Streetlight Citizen's Advisory Panel Members (Strategic Plan Item 52-IMCIF)
CITY RECOMMENDATION: 1. Review the received Ad-Hoc Antique Streetlight Citizen's Advisory Panel Applications; 2. Appoint members for the Ad-Hoc Antique Streetlight Citizen's Advisory Panel; and 3. Appoint a Chair and Vice Chair from those members.

19. Discussion on Expanding the Boundaries of the Glendora Village Business Improvement District
CITY RECOMMENDATION: 1. Provide staff with direction with regard to potential expansion of the Glendora Business Improvement District.

UNFINISHED BUSINESS

20. Consideration of a Resolution providing for the Appointment of Unopposed Candidates to Members of the City Council representing District 1 and 4 and Cancelling the Tuesday, November 8, 2022 City of Glendora City Council General Municipal Election (Strategic Plan Item 26-EMO)
CITY RECOMMENDATION: 1. Accept the City Clerk’s Certification that there are no more candidates than offices to be filled; and 2. Adopt a Resolution cancelling the election and providing for the appointment of unopposed candidates Michael Allawos to represent Council District No. 1 and Karen Davis to represent Council District No. 4 for a period of 4-years that were to be elected on Tuesday, November 8, 2022, with each incumbent recusing from themselves from their own appointment.

21. Approve Amendment No. 4 to Contract Services Agreement between the City of Glendora and Arakelian Enterprises, Inc. for Integrated Waste Management Services CITY RECOMMENDATION: 1. Approve Amendment No. 4 to Contract Services Agreement between the City of Glendora and Arakelian Enterprises, Inc. for Integrated Waste Management Services

NEW BUSINESS

22. Fill Unscheduled Vacancies on the Water Commission (Office Nos. 3 and 4; Terms Expire:

June 30, 2025)
CITY RECOMMENDATION: 1. Provide direction on appointing applicants to fill unscheduled vacancies on the Water Commission (Office Nos. 3 and 4; Terms Expire: June 30, 2025).

23. Receive, review and certify the City of Glendora 2022 Local Road Safety Plan (Strategic Plan Item 46 - IMCIF)
CITY RECOMMENDATION: 1. Receive, review and certify the City of Glendora 2022 Local Road Safety Plan.

24. Consideration of a Resolution approving a Tentative Agreement between the City of Glendora and Glendora Police Management Association (PMA) for a three-year term of July 1, 2022 - June 30, 2025
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION

OF THE CITY COUNCIL APPROVING A TENTATIVE AGREEMENT BETWEEN THE

GLENDORA POLICE MANAGEMENT ASSOCIATION (PMA) FOR A THREE-YEAR TERM OF JULY 1, 2022 - JUNE 30, 2025.”

MEMBER/STAFF CLOSING COMMENTS

ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at the three established posting locations and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.

Dated: August 18, 2022
Kathleen R. Sessman, MMC
City Clerk/Communications Director

NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of public meetings, proceedings, and business in the City of Glendora on February 9, 2021 (Resolution CC 2021-02) and go into effect on April 1, 2021.

LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings. For more information, please contact the City Clerk’s office at (626) 914-8210.

MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Agendas are available at the following locations:
• City Clerk's Office • Glendora Public Library Government Kiosk and Bulletin Board • Crowther Teen and Family Center Bulletin Board • City's web page at cityofglendora.org/citymeetings

PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting by submitting to the City Clerk a Speakers Request form and stating the topic to be addressed. Speakers Request forms shall be available at the Council Chambers throughout the council meeting.

Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

CURFEW
In the absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn City Council meetings at 10:30 p.m. or as soon thereafter as is reasonably practicable. This means that under normal circumstance, the City Council will complete action on whatever agenda item is being discussed/debated at 10:30 p.m. after which the Presiding Officer shall adjourn the regularly scheduled meeting to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continue.

STAFF REPORTS
As a general rule, staff reports, or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72 hours prior to the scheduled City Council meeting for public inspection at Glendora City Hall, via public kiosks located in the City Clerk’s office and at the Glendora Public Library during regular business hours, and on the City’s website at cityofglendora.org/citymeetings. In addition, meetings can be viewed live at the time posted on the agenda and related staff reports can be opened and viewed simultaneously along with the streaming of the meeting at cityofglendora.org/citymeetings.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda after the posting of the agenda will be available for public review in the City Clerk''s Office, 116 E. Foothill Boulevard, Glendora, California, during normal business hours. In addition, such writings or documents will be made available for public review at the respective public meeting and via the City’s website at cityofglendora.org/citymeetings.

SUBMITTAL OF INFORMATION BY MEMBERS OF THE PUBLIC FOR DISSEMINATION MEETINGS Any member of the public who desires to submit documentation in hard copy form may do so prior to the meeting by emailing their comments and/or information to [email protected]. This information will be disseminated.

CITY SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
It is the intention of the City of Glendora to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Irvine will attempt to accommodate you in every reasonable manner. Please contact the City Clerk's Office at (626) 914-8210 no later than 72 hours prior to the meeting. (28 CFR 34.102.104 ADA TITLE II).

Assisted listening devices are available at the meeting for individuals with hearing impairments. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35. 104 ADA Title II) For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at [email protected].

Glendora City CouncilAugust 23, 2022

Glendora City Council
August 23, 2022