CALL TO ORDER
Mayor/Chair Davis called the regular meeting of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 5:00 PM.
ROLL CALL
Council/Commissioners present: Michael Allawos, David Fredendall, Mendell L. Thompson, Mayor Pro Tem/Vice-Chair Gary Boyer and Mayor/Chair Karen K. Davis Council/Commissioners absent: None
Staff Members present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, City Clerk/Communications Director Kathleen R. Sessman, Public Works Director Alison Sweet, Administrative Services Director/City Treasurer Marie Ricci, Community Development Director Jeff Kugel, Community Services Director John Aguirre, Library Director Janet Stone, Assistant Public Works Director Michael Sledd, Housing and Economic Development Manager Valerie Velasquez, Risk Management Manager Belinda Ochoa, Senior Management Analyst Andrea Ampig, Associate Engineer Michael Mai, Senior Human Resources Analyst Christy Giannone, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and Deputy City Clerk/Records Manager Elvia Dominguez
CLOSED SESSION
City Attorney Wynder read the agendized Closed Session title into the record as follows:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION A closed session will be held, pursuant to Government Code §54957 to discuss the process utilized to evaluate the positions of City Manager and City Attorney
2. CONFERENCE WITH LABOR NEGOTIATORS A closed session will be held, pursuant to Government Code §54957.6 to conduct labor negotiations.
City Negotiators: City Manager Adam Raymond, City Attorney William Wynder, Assistant City Manager Moises Lopez, Administrative Services Director Marie Ricci, Human Resources Assistant Director Christina Alvarez
Employee Organization: Glendora Police Managers Association (PMA)
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with: 1) Paul S. Hansen, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1133 S. Grand Avenue, APN 8632-019-039; the City’s real property negotiator will seek direction from the City Council regarding the price City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, August 23, 2022
City Hall Council Chamber
116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Minutes Tuesday, August 23, 2022 Page 2 of 10
City Council Meeting City Council, Successor Agency and Housing Authority and terms of payment for the property; 2) 1839 Galveson LLC, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1138 S. Grand Avenue, APN 8641-001-
03. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; 3) Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023.
The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; and 4) Thomas R. McGhuey, Trustee of the Thomas R. McGhuey Trust, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property APN 8644-014-036. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
A closed session will be held, pursuant to Government Code § 54956.99 (d)(1), to confer with legal counsel regarding one (1) matter of pending litigation to which the City is a party. The title of such litigation is as follows: CARRASCO v. CITY OF GLENDORA, United States District Court for the Central District of California, Case No. 2:21-CV-05965-MWF-ASx.
Mayor/Chair Davis invited public comment and inquired if any requests had been received. There were no written correspondence and/or request from participants wishing to provide public comment; therefore, Mayor/Chair Davis convened the meeting into Closed Session at 5:02 p.m.
Mayor/Chair Davis adjourned Closed Session and convened the meeting back into Open Session at 7:08 p.m. with all Members present and requested that City/Agency Attorney Wynder report out of Closed Session.
City/Agency Attorney Wynder stated that Closed Session was held to discuss four items and reported the following actions: Item #1) The City Council met with two consultant firms to discuss the process utilized for City Manager evaluation; Item #2) The City Council was given a confidential briefing on negotiations with the Police Management Association, the City Council unanimously approved the recommendation of the City Manager; #3) The City Council and Housing Authority received a briefing on ongoing negotiations to acquire the Thomas R. McGhuey Trust property, and authorized the City staff to make an offer of purchase and sale of McGhuey property by a majority vote, noting Council Member Allawos’s no vote and Mayor Pro Tem Boyer’s vote to abstain; and Item #4) A privileged and confidential briefing was given, and City Council unanimously gave direction to pursue a particular litigation strategy.
INVOCATION AND PLEDGE OF ALLEGIANCE
Invocation was given by Pastor Rio Martinez of Glendora Alliance Church.
The Pledge of Allegiance was led by Quinn Thompson.
STUDENT REPORTS - NONE
There were no student reports.
REORDERING OF AND ADDITIONS TO THE AGENDA
Minutes Tuesday, August 23, 2022 Page 3 of 10
City Council Meeting City Council, Successor Agency and Housing Authority There was no requests for reordering of and additions to the agenda.
PUBLIC COMMENT
5. Public Comment Received
Mayor/Chair Davis opened the public comment period. Written correspondence and/or requests to provide comments were received from the following: Tony Coyle, Dennis Willut, Joe Cina, Armine Sargsyan, Helen Donfrio, Jillian Fitkowski, Jim and Jerry Roy, Stephanie Nicosia, and Karen Pluchino.
There were no additional requests received; therefore, Mayor/Chair Davis closed the public comment period.
MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Thompson requested City Manager Raymond respond to comments regarding the Goldline project and received an update; commented on the accomplishments of youth sports Glendora Lassie League, and American Little League; and commented on last weeks joint Zoom meeting with City officials from Sister-City Moka Japan.
Council Member/Commissioner Fredendall echoed kudos to the American Little League and Glendora Lassie League; and commented on upcoming recycle programs.
Council Member/Commissioner Allawos requested City Manager Raymond respond to comments made regarding homeless efforts and received an update; and commented on the success of the Chamber of Commerce' Flashback event.
Mayor Pro Tem/Vice-Chair Boyer commented on drought conditions throughout the western United States; and commented on the success of the American Little League and Glendora Lassie League youth sports teams.
Mayor/Chair Davis congratulated the youth sports teams being recognized for their accomplishments.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
There were no statements or reports given.
SPECIAL ITEMS
6. Recognition of 2022 City of Glendora American Little League 12U Baseball team and Lassie League 10U Softball team.
Recognition of 2022 City of Glendora American Little League 12U Baseball team and Glendora Lassie League 10U Softball team was conducted.
7. Strategic Plan Quarterly Update for August 2022
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City Council Meeting City Council, Successor Agency and Housing Authority Report and Powerpoint was given by City Manager Raymond.
PUBLIC HEARINGS - NONE
CONSENT CALENDAR
A motion was made by Michael Allawos, seconded by Mendell Thompson, to approve consent calendar Items #8 - #17 as presented.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
8. Affirm minutes from July 12, 2022 Regular Joint City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting.
The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.
9. 2022 Review of the City of Glendora's Conflict of Interest (COI) and Local Agency Biennial Notice
The City Council, 1. Adopted City Council Resolution CC 2022-45 entitled, "A RESOLUTION OF
THE CITY COUNCIL AMENDING THE CITY OF GLENDORA CONFLICT OF INTEREST CODE FOR 2022;" and 2. Authorized the City Manager (Chief Executive Officer) to sign the 2022 Local Agency Biennial Notice.
10. Consideration of a Resolution allowing for the continued use of "In-Person Hybrid Approach" for City of Glendora Brown Act Public Meetings August 30, 2022 through September 29, 2022, pursuant to the Ralph M. Brown Act and Assembly Bill No. 361 The City Council 1. Adopted City Council Resolution CC 2022-46 entitled, “A RESOLUTION RERATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND WHEN APPLICABLE RE-AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-DAY PERIOD BEGINNING AUGUST 30, 2022 THROUGH SEPTEMBER 29, 2022 PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361.”
11. Review and affirm disbursements for July 2022 in the amount of $3,767,431.37 The City Council affirmed disbursements for July 2022 in the amount of $3,767,431.37.
12. City of Glendora and Glendora Successor Agency Investment Report for June 2022 and July 2022
The City Council received and filed the Monthly Investment Activity Report for June 2022 and July 2022.
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City Council Meeting City Council, Successor Agency and Housing Authority
13. Approve Amendment No. 1 to the Contract Services Agreement with George E. Booth Co, Inc. for SCADA System Maintenance Services for the Public Works Department – Water Division in the amount not to exceed $ 223,759 (Strategic Plan Item 49 - IMCIF) The City Council, 1. Approved Amendment No. 1 to the Contract Services Agreement with George E.
Booth Co, Inc. for SCADA System Maintenance Services for the Public Works Department – Water Division in the amount not to exceed $223,759; and 2. Authorized the City Manager to execute Amendment No. 1, including making minor non-substantive changes.
14. Approve Amendment No. 1 to agreements for services for Water Division AMI Meter System Maintenance extending one year to FY 2022/23 in the amount not to exceed $50,930 (Strategic Plan 47-IMCIF)
The City Council, 1. Approved Amendment No. 1 to the Contract Services Agreement with Thirkettle Corp dba Aqua Metric Sales Company for the AMI Meter System Annual Maintenance in the amount not to exceed $50,930; and 2. Authorized the City Manager or his designee to execute Amendment No. 1 with Thirkettle Corp dba Aqua Metric Sales Company, including making minimal and/or nonsubstantive changes.
15. Approve Amendment No. 1 to a contract services agreement with Thirkettle Corp dba Aqua Metric Sales Company for Water Meter Supplies in the amount not to exceed $60,000.
The City Council, 1. Approved Amendment No. 1 to a Contract Services Agreement with Thirkettle Corp dba Aqua Metric Sales Company for Water Meter Supplies in the amount not to exceed $60,000;
2. Authorized the City Manager, or his designee, to execute Amendment No. 1 with Thirkettle Corp dba Aqua Metric Sales Company including minimal and/or non-substantive changes.
16. Authorize related budget actions for transportation demonstration projects (Strategic Plan Item 51 - IMCIF)
The City Council, 1. Authorized a supplemental appropriation for demonstration projects at Washington Elementary midblock crossing and Glendora Village Crosswalk in the amount of $49,500; and 2. Approved the necessary budget adjustments associated with the authorized appropriation.
17. A Resolution approving an amendment to the authorized position control listing and the Classification and Compensation Plan for the City of Glendora to include Principle Civil Engineer (Land Development)
The City Council, 1. Adopted City Council Resolution CC 2022-47 entitled, "A RESOLUTION
APPROVING AN AMENDMENT TO THE AUTHORIZED POSITION CONTROL LISTING AND
AMENDING THE CLASSIFICATION AND COMPENSATION PLAN FOR THE CITY OF GLENDORA TO INCLUDE PRINCIPAL CIVIL ENGINEER (LAND DEVELOPMENT).”
MEMBER AGENDA ITEMS
18. Appoint Ad-Hoc Antique Streetlight Citizen's Advisory Panel Members (Strategic Plan Item 52-IMCIF)
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City Council Meeting City Council, Successor Agency and Housing Authority RECOMMENDATION: 1. Review the received Ad-Hoc Antique Streetlight Citizen's Advisory Panel Applications; 2. Appoint members for the Ad-hoc Antique Streetlight Citizen's Advisory Panel; and 3. Appoint a Chair and Vice Chair from those members.
Mayor Pro Tem Boyer stated he would recuse himself from the item as he owns property that may be affected by the outcome and left the dais at 7:58 p.m.
Staff Report was presented by Assistant Public Works Director Sledd.
City Council discussion included the desire to have a representative from the Glendora Historical Society; collective desire to appoint all applicants to the advisory panel and to appoint Patrick Hollanders as Chair; and for the Committee to select a Vice-Chair.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Appoint all nine applicants as members of the Ad-hoc Antique Streetlight Citizen's Advisory Panel; 2. Have one seat open for a representative from the Glendora Historical Society; and, 3. Appoint Patrick Hollanders as Chair with direction to have the Vice-Chair chosen by the advisory panel.
An oral roll call vote was conducted, and the motion carried 4 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Karen K. Davis; NOES: (None); ABSENT: Gary Boyer; ABSTAIN: (None).
19. Discussion on Expanding the Boundaries of the Glendora Village Business Improvement District
RECOMMENDATION: 1. Provide staff with direction with regard to potential expansion of the Glendora Business Improvement District.
Mayor Pro Tem Boyer returned to the dais at 8:06 p.m.
Staff Report and PowerPoint were presented by Economic Development and Housing Manager Velasquez.
City Council discussion included expected increase in foot traffic to the City from the Goldline expansion; purpose for the Business Improvement District (BID); need for BID to develop a mission and vision for the future; City's staff support of the BID; how BID calculates fees; options relating to who can appoint members to the BID; lack of clarity on roles and responsibilities; collective support for the study and include the question of expanding the BID boundaries; and request to have staff report back on whether it was possible to bifurcate the City Council’s appointment of BID Advisory Board members.
A motion was made by Mendell Thompson, seconded by Karen K. Davis, to 1. Direct staff to move forward with City funded survey of the Glendora Business Improvement District members regarding potential expansion of the business improvement district.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
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City Council Meeting City Council, Successor Agency and Housing Authority
UNFINISHED BUSINESS
20. Consideration of a Resolution providing for the Appointment of Unopposed Candidates to Members of the City Council representing District 1 and 4 and Cancelling the Tuesday, November 8, 2022 City of Glendora City Council General Municipal Election (Strategic Plan Item 26-EMO)
RECOMMENDATION: 1. Accept the City Clerk’s Certification that there are no more candidates than offices to be filled; and 2. Adopt a Resolution cancelling the election and providing for the appointment of unopposed candidates Michael Allawos to represent Council District No. 1 and Karen Davis to represent Council District No. 4 for a period of 4-years that were to be elected on Tuesday, November 8, 2022, with each incumbent recusing from themselves from their own appointment.
A motion was made by Gary Boyer, seconded by Mendell Thompson, to 1. Accept the City Clerk’s Certification that there are no more candidates than offices to be filled; and 2. Adopt City Council Resolution CC 2022-48 cancelling the election and providing for the appointment of unopposed candidates Michael Allawos to represent Council District No. 1 and Karen Davis to represent Council District No. 4 for a period of 4-years that were to be elected on Tuesday, November 8, 2022, with each incumbent recusing themselves from their own appointment.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
21. Approve Amendment No. 4 to Contract Services Agreement between the City of Glendora and Arakelian Enterprises, Inc. for Integrated Waste Management Services RECOMMENDATION: 1. Approve Amendment No. 4 to Contract Services Agreement between the City of Glendora and Arakelian Enterprises, Inc. for Integrated Waste Management Services.
Staff Report and PowerPoint were presented by Senior Management Analyst Ampig.
City Council discussion included process for organic waste auditing and data collection; bulky item pick up process; replacement of trash receptacles; clarification on franchise fees and City use of Proposition 218 public notification process; clarification on required equipment for the new automated waste pick up process; process for business waivers on organic waste; differences in rates for duplex, triplex, and single family homes; and overview of the annual rate calculation.
A motion was made by Michael Allawos, seconded by Gary Boyer, to 1. Approve Amendment No. 4 to Contract Services Agreement between the City of Glendora and Arakelian Enterprises, Inc. for Integrated Waste Management Services.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
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City Council Meeting City Council, Successor Agency and Housing Authority
NEW BUSINESS
22. Fill Unscheduled Vacancies on the Water Commission (Office Nos. 3 and 4; Terms Expire:
June 30, 2025)
RECOMMENDATION: 1. Provide direction on appointing applicants to fill unscheduled vacancies on the Water Commission (Office Nos. 3 and 4; Terms Expire: June 30, 2025).
Staff Report was given by Deputy City Clerk/Records Manager Dominguez.
City council discussion included review of options:
Option 1: Direct City Clerk to extend application deadline and continue recruitment efforts.
Option 2: Since no new applications have been received and the applicants on file were interviewed in June 2020, waive formal interview and balloting process and appoint Pat Cici and Randy Schlosser to fill the unscheduled vacancies on the Water Commission. (Office Nos. 3 and 4; Unexpired terms ends June 30, 2025) Option 3: Since there are sufficient valid applications on file, direct City Clerk to schedule a Special Meeting for September 13, 2022 to start at 5 pm to conduct interviews with the two existing applicants and conduct balloting procedure to fill the unscheduled vacancy on the Water Commission, Office Nos. 3 and 4 (Unexpired terms ends June 30, 2025).
Option 4: Provide direction to staff.
The City Council approved, by consensus, to move forward with Option 1 and extend the application deadline and report back to City Council at the second scheduled meeting in September. No further action was taken.
23. Receive, review and certify the City of Glendora 2022 Local Road Safety Plan (Strategic Plan Item 46 - IMCIF)
RECOMMENDATION: 1. Receive, review and certify the City of Glendora 2022 Local Road Safety Plan.
Staff Report and PowerPoint were presented by Associate Civil Engineer Mai.
City Council discussion included clarification that data analyzed was based on collision history data collected from the previous five years when the project started; traffic lights being maintained by Los Angeles County; what the city can do to address commuters running red lights or driving in excessive speeds; planned traffic calming testing to be conducted; and clarification of recommended countermeasures being implemented once grant funding is awarded.
A motion was made by David J. Fredendall, seconded by Michael Allawos, to 1. Receive, review and certify the City of Glendora 2022 Local Road Safety Plan.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
24. Consideration of a Resolution approving a Tentative Agreement between the City of Glendora Minutes Tuesday, August 23, 2022 Page 9 of 10
City Council Meeting City Council, Successor Agency and Housing Authority and Glendora Police Management Association (PMA) for a three-year term of July 1, 2022 - June 30, 2025
RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION OF
THE CITY COUNCIL APPROVING A TENTATIVE AGREEMENT BETWEEN THE
GLENDORA POLICE MANAGEMENT ASSOCIATION (PMA) FOR A THREE-YEAR TERM OF JULY 1, 2022 - JUNE 30, 2025.”
Staff Report was given by Senior Human Resources Analyst Giannone.
City Council discussion included collective support of the agreement.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Adopt City Council Resolution CC 2022-49 entitled, “A RESOLUTION OF THE CITY COUNCIL APPROVING A
TENTATIVE AGREEMENT BETWEEN THE GLENDORA POLICE MANAGEMENT ASSOCIATION (PMA) FOR A THREE-YEAR TERM OF JULY 1, 2022 - JUNE 30, 2025.” An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
Council Member/Commissioner Allawos thanked residents for his new tenure.
Council Member/Commissioner Thompson commented on the start of the school year and need for residents to practice good traffic safety.
Council Member/Commissioner Fredendall invited residents to get further information on upcoming Athens waste programs.
Mayor Pro Tem/Vice-Chair Boyer thanked staff for their continued effort to provide support to the City Council and Boards/Commissions.
Mayor/Char Davis thanked the City Council and Community for allowing her to serve the residents of Glendora.
ADJOURNMENT
Mayor/Chair Davis adjourned the meeting at 10:21 p.m.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on September 13, 2022 by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency Minutes Tuesday, August 23, 2022 Page 10 of 10
City Council Meeting City Council, Successor Agency and Housing Authority per ABx1 26, codified at Health & Safety Code §34173(a).