Agenda packet — Glendora City Council, September 9, 2022

SPECIAL NOTICE

IMPORTANT PUBLIC HEALTH AND SAFETY MESSAGE REGARDING

PARTICIPATION AT CITY COUNCIL MEETINGS

CHANGES AND ADDITIONAL OPPORTUNITIES RELATING TO PUBLIC MEETINGS All Brown Act meetings are subject to COVID-19 infection protocols. As of April 1, 2022, the City Council has determined that meetings will be considered in-person public “Brown Act” meetings for City of Glendora City Council, Board(s) and Commission(s) – for the period of time that the City is allowed to hold remote meetings under the cavalcade of public health orders, an elected or appointed official will have the ability to attend virtually, if needed. Due to the fluidity in which infection protocols are set and changed by Federal, State, and County the City will utilize a more flexible approach, that allows the City to conduct public meetings of the City via teleconferencing, in person and/or hybrid meetings pursuant to AB 361, or as long as the Governors Declaration of Emergency is extended.

Ways to participate?
 In-Person;
 Virtually via Zoom Video Communications;
To participate in the meeting from the comfort of your own home or office download zoom on any phone or computer device and use the following meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224 Want to watch?
All our City Council meetings can be watched live through Internet Streaming at www.cityofglendora.org, and/or through Spectrum cable television Channel 3 and Verizon Channel 31.

Ways to provide public comment?
You may give public comment at the commencement of the meeting when the presiding officer calls for public comment.

Speakers are limited to three (3) minutes, speaking once, on both on- and off-agenda items. If there are public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Please follow along with the meeting via www.cityofglendora.org/meeting, GlendoraTV cable channels, or City social media live feeds to ensure you call in at the appropriate time for your item(s). To ensure that the public is able to participate, the city is providing several methods in which the public can submit their comments:

OPTION 1: IN PERSON
Public Comments can be submitted via the Public Comment Card located in the back of the room and/or by the City Clerk desk at the front of the dais. Public Comment Cards should be submitted to the Clerk upon completion and before the closing of Public Comment or Public Hearing. When your name is called, please step to the podium and state your name before beginning your presentation.

OPTION 2: LIVE COMMENTS
Public is invited to participate via Zoom Video Communications by enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. If you wish to address the governing board on any matter posted on the agenda or within subject matter jurisdiction should utilize one of the following protocols:

Utilizing “Raise Your Hand” Feature Utilizing “Chat” Feature Call In Step 1. Virtually “raise your hand”
using zoom,
Step 2. Wait to be called on by the City
Clerk, Step 3. Unmute your audio,
Step 4. Verbalize your comments (less
than 3 minutes)
Step 1. Utilizing “Chat” send a message to
webmaster and let them know which item(s)
you wish to comment on (aka: Public
Comment, Item #?)),
Step 2. Wait to be called on by the City Clerk,
Step 3. Unmute your audio,
Step 4. Verbalize your comments (less than 3
minutes)
Step 1. Dial (669) 900-6833,
Step 2. When prompted, enter the Meeting ID
932 924 7224. Once admitted, you will hear the
meeting live,
Step 3. At the beginning of public comment
and/or the public hearing item you wish to
comment, press Star 9 to request to speak,
Step 4. Once it is your turn, you will hear an
audio command asking you to press Star 6 to
unmute your mic.

OPTION 3: E-MAIL
Public Comments can be submitted via email to [email protected] with the subject “Public Comment – Insert Governing Body and Meeting Date”. Public Comments received will be added to the associated Agenda Packet before 5:00 p.m. each day leading up to meeting (weekends and holidays excluded). Emails received in real time and prior to the commencement of Public Comment Period or Public Hearing and not already incorporated in the agenda will be read out loud (up to 3 minutes).

OPTION 4: MAIL
Public comments may be mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment. The City Clerk will read public comments received out loud (up to 3 minutes) into the public record if received before 5 p.m. on the date of the meeting. Otherwise, public comments will be considered late correspondence and incorporated into the meeting minute record.

If you have any questions, feel free to contact the City Clerk’s Department at (626) 914-8210.

Meeting Date: 9/9/2022 / Packet Page #: 1
UPDATED 09/08/2022
Revisions were made to the Agenda Item #1Staff Report
Added text is indicated in bold italics, deleted text is indicated in strikethrough.

CITY OF GLENDORA

CITY COUNCIL SPECIAL MEETING
AGENDA
FRIDAY, SEPTEMBER 9, 2022
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224

MAYOR/CHAIR
Karen K. Davis

MAYOR PRO TEM/VICE-CHAIR
Gary Boyer, District 3

COUNCIL/COMMISSIONERS
Michael Allawos
David Fredendall, District 2
Mendell Thompson, District 5

MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.

BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.

City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at
cityofglendora.org/citymeetings.

Meeting Date: 9/9/2022 / Packet Page #: 2
UPDATED 09/08/2022
Revisions were made to the Agenda Item #1Staff Report
Added text is indicated in bold italics, deleted text is indicated in strikethrough.

CITY OF GLENDORA

NOTICE AND CALL
OF A

CITY COUNCIL SPECIAL MEETING
FRIDAY, SEPTEMBER 9, 2022
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
9:00 AM

TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF GLENDORA AND TO THE CITY CLERK:

NOTICE IS HEREBY GIVEN that the City Council will conduct a special meeting at 9:00 AM on Friday, September 9, 2022, Council Chamber, 116 E. Foothill Boulevard.

NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224.

The purpose of said special meeting is as follows:

NEW BUSINESS

1. Adopt Resolution Declaring Intent to Terminate participation from the CalPERS Medical Plans for certain Glendora Labor Groups (Strategic Plan Item 21-EEDR) CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A

RESOLUTION OF THE CITY COUNCIL DECLARING INTENT TO TERMINATE THE

CALPERS MEDICAL CONTRACT AGREEMENT TO PARTICIPATE IN THE PUBLIC

EMPLOYEE MEDICAL AND HOSPITAL CARE ACT FOR CERTAIN GLENDORA LABOR GROUPS."
NOTICE IS FURTHER GIVEN that the public will be given the opportunity to speak only on those matters listed in this notice. Public Comment will be announced once at the commencement of this special meeting and can be given in-person, submit via email at [email protected] with the subject “Public Comment” or via mail and mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment.

NO OTHER BUSINESS WILL BE DISCUSSED
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 9/9/2022 / Packet Page #: 3
I, certify that I caused the Notice and Call of a Special Meeting of the City Council to be held Friday, September 9, 2022, at 9:00 AM, in the Council Chamber, 116 E. Foothill Boulevard, Glendora, to be delivered electronically or hardcopy to each member of the City Council, emailed to the San Gabriel Valley Examiner, and that I posted said notice on the posting board as required by law.

Certification Date: September 9, 2022
Revised: September 8, 2022 @ 3:10 pm
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 9/9/2022 / Packet Page #: 4

NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of public meetings, proceedings, and business in the City of Glendora on February 9, 2021 (Resolution CC 2021-02) and go into effect on April 1, 2021.

LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Spectrum Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings. For more information, please contact the City Clerk’s office at (626) 914-8210.

MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Agendas are available at the following locations:
• City Clerk's Office • Glendora Public Library Government Kiosk and Bulletin Board • Crowther Teen and Family Center Bulletin Board • City's web page at cityofglendora.org/citymeetings

PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting by submitting to the City Clerk a Speakers Request form and stating the topic to be addressed. Speakers Request forms shall be available at the Council Chambers throughout the council meeting.

Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment:
in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

CURFEW
In the absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn City Council meetings at 10:30 p.m. or as soon thereafter as is reasonably practicable. This means that under normal circumstance, the City Council will complete action on whatever agenda item is being discussed/debated at 10:30 p.m. after which the Presiding Officer shall adjourn the regularly scheduled meeting to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continue.

STAFF REPORTS
As a general rule, staff reports, or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72 hours prior to the scheduled City Council meeting for public inspection at Glendora City Hall, via public kiosks located in the City Clerk’s office and at the Glendora Public Library during regular business hours, and on the City’s website at cityofglendora.org/citymeetings. In addition, meetings can be viewed live at the time posted on the agenda and related staff reports can be opened and viewed simultaneously along with the streaming of the meeting at cityofglendora.org/citymeetings.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda after the posting of the agenda will be available for public review in the City Clerk''s Office, 116 E. Foothill Boulevard, Glendora, California, during normal business hours. In addition, such writings or documents will be made available for public review at the respective public meeting and via the City’s website at cityofglendora.org/citymeetings.

SUBMITTAL OF INFORMATION BY MEMBERS OF THE PUBLIC FOR DISSEMINATION MEETINGS Any member of the public who desires to submit documentation in hard copy form may do so prior to the meeting by emailing their comments and/or information to [email protected]. This information will be disseminated.

CITY SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
It is the intention of the City of Glendora to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Irvine will attempt to accommodate you in every reasonable manner. Please contact the City Clerk's Office at (626) 914-8210 no later than 72 hours prior to the meeting. (28 CFR 34.102.104 ADA TITLE II).

Assisted listening devices are available at the meeting for individuals with hearing impairments. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35. 104 ADA Title II) For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at [email protected].

Meeting Date: 9/9/2022 / Packet Page #: 5
*Revisions to this report were made on 9/8/2022 following the posting of the agenda. Added text is indicated in bold italics, deleted text is indicated in strikethrough.

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: SEPTEMBER 9, 2022
FROM: CITY CLERK DISTRICT(S): NOT APPLICABLE
SUBJECT: ADOPT RESOLUTION DECLARING INTENT TO TERMINATE PARTICIPATION FROM

THE CALPERS MEDICAL PLANS FOR CERTAIN GLENDORA LABOR GROUPS (STRATEGIC PLAN ITEM 21-EEDR)

RECOMMENDATION
That the City Council:

1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL DECLARING

INTENT TO TERMINATE THE CALPERS MEDICAL CONTRACT AGREEMENT TO

PARTICIPATE IN THE PUBLIC EMPLOYEE MEDICAL AND HOSPITAL CARE ACT FOR CERTAIN GLENDORA LABOR GROUPS."

EXECUTIVE SUMMARY
The City has been evaluating and considering other alternatives to CalPERS medical plans. A recent analysis has identified FDAC-EBA as a viable option that will afford the City more control over plan design and offer a competitive health benefit program with favorable rates to active and retired employees, including their dependents.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On July 26, 1994, the City Council adopted the following Resolutions to provide medical insurance coverage effective October 1, 1994 under the Public Employees’ Medical and Hospital Care Act (PEHMCA):

1. Resolution 94-64: all active and retired employees who were full-time MidManagement/Confidential employees (now Glendora Management Association)

2. Resolution 94-63: all active and retired employees who were considered General Employees (now American Federation of State County Municipal Employees Local 3915) through the California Public Employee’s Retirement System (CalPERS)

3. Resolution 94-65: to all active and retired employees who are full-time City Manager and Department Head employees

4. Resolution 94-66: all active and retired members of the City Council On November 22, 2016, the City Council approved Resolution 2016-49 for the Glendora Municipal Employees Association (now AFSCME Local 3915), which established a monthly contribution amount of $200 per month for active and retired employees through the CalPERS PEHMCA healthcare system. The current Memorandum of Understanding reflects this amount.

In 2020, the City presented the opportunity to withdraw from CalPERS to all bargaining units noting all units must be in agreement to break away from CalPERS to proceed. At the time, COVID-19 and the Item #1. Page 1
Meeting Date: 9/9/2022 / Packet Page #: 6
Staff Report Page 2 of 3
*Revisions to this report were made on 9/8/2022 following the posting of the agenda. Added text is indicated in bold italics, deleted text is indicated in strikethrough.
volatile medical landscape played a large factor in the decision by the units not to move forward with the break away.

DISCUSSION
MOU Side Letters from 2019 state:
“City and Union agree to establish a Medical Task Force to explore other medical benefit options outside of CalPERS Health.”
*In a continued effort to provide enhanced and affordable medical care to the City employees, staff reevaluated options to withdraw from CalPERS since March 2022. The City utilized Keenan & Associates to conduct another survey of the pricing of the current market. After reviewing the survey results, the recommendation was to withdraw from CalPERS and move to the Fire Districts Association of CaliforniaEmployment Benefits Authority (FDAC- EBA). FDAC-EBA is a Joint Powers Authority that has over 2,000 members in California.

Several factors were considered prior to making a recommendation. Staff reviewed the historical information of both CalPERS Medical and FDAC medical. Staff reviewed the medical plans in depth and did side by side comparisons to ensure continued level of service. Staff reviewed medical providers and prescriptions with staff members who had questions about the proposed plans. Although a short period of time, much work and research went into this decision.

The table below provides some comparison of historical increases for CalPERS versus FDACEBA. Overall, the FDAC-EBA renewal history has been lower and stable than CalPERS.

There are several advantages to exiting CalPERS healthcare. First and foremost, the City would have more stability and control over the costs and flexibility in benefit offerings for employee and retirees. There is no room for negotiation or deployment of strategies under CalPERS Medical, along with unstable rate increases and renewals.

CalPERS offers one HMO design, two PPO plans, and one Association plan. The City has no control in the CalPERS plan designs offered. By breaking away from CalPERS, the City will have the ability to provide other plans such as a high/low HMO offering, High Deductible Health Plan with Health Savings Account (HDHP with HSA), and additional options for early retiree coverage out of state.

Item #1. Page 2
Meeting Date: 9/9/2022 / Packet Page #: 7
Staff Report Page 3 of 3
*Revisions to this report were made on 9/8/2022 following the posting of the agenda. Added text is indicated in bold italics, deleted text is indicated in strikethrough.

Moving to FDAC-EBA would ensure that the City would be reviewed individually, on an annual basis, and rates would be underwritten based on the experiences of our members and NOT of the pool, as is the case with what is reflected in CalPERS annual rate increases. The ability to be reviewed and underwritten based on the City’s experience as an individual entity, rather than being reviewed as part of the whole pool for the State of California, would give the City more stability with rate increases due to the City’s current demographics of our member population. However, risk would still be spread among the entire pool.

The process of sending an exit letter to CalPERS and to enter a contract with a new medical carrier requires a Council approved resolution. In any year that this happens, the resolution must be approved and submitted before the CalPERS deadline to withdraw and to enter contract with new carrier for open enrollment in the Fall. The City has 60 days from the date CalPERS publishes their medical rates for the new year.

Based on current enrollment, many employees will not experience a disruption in care because they will be able to maintain their current health providers. Further, withdrawing from CalPERS medical will not impact an employee’s pension in any way.

Once the Council approves the attached resolution, the City will send the exit letter and will enter into a contract agreement with the new medical insurance carriers.

FISCAL IMPACT
There is no impact on the budget because medical premiums are passed through to the employee. On an individual basis, employees will experience more favorable rates and plans that fit their personal needs.

ENVIRONMENTAL DETERMINATION
Not Applicable
Prepared By Cristina Alvarez, Assistant Director Human Resources Concurs With Not Applicable
Reviewed By Marie Ricci, Administrative Services Director/City Treasurer Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Resolutions
Item #1. Page 3
Meeting Date: 9/9/2022 / Packet Page #: 8
RESOLUTION NO. CC 2022-51

ELECTING CEASE TO BE SUBJECT TO
THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT

WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION
(004 Mid Management/Confidential Employees)
WHEREAS, (1) Government Code Section 22938 provides that a contracting agency which has elected to be subject to the Public Employees' Medical and Hospital Care Act (the “Act”) may cease to be so subject by proper application by the contracting agency; and
WHEREAS, (2) City of Glendora is a contracting agency under Government Code Section 22920 and subject to the Public Employees’ Medical and Hospital Care Act (the “Act”) for participation by members of Mid Management/Confidential Employees; now, therefore be it RESOLVED, (a) City of Glendora elects to cease to be subject to the Act; and be it further
RESOLVED, (b) That coverage under the Act cease on December 31, 2022.

Adopted at a special meeting of the City Council at 116 E. Foothill Blvd.

Glendora, CA 91741, this 9th day of September, 2022.

Signed: _________________________________
Karen Davis, Mayor
Attest: _________________________________
Kathleen R. Sessman, City Clerk/Communications Director Item #1. Page 4
Meeting Date: 9/9/2022 / Packet Page #: 9
RESOLUTION NO. CC 2022-52

ELECTING CEASE TO BE SUBJECT TO
THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT

WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION
(005 City Manager and Department Head Employees)
WHEREAS, (1) Government Code Section 22938 provides that a contracting agency which has elected to be subject to the Public Employees' Medical and Hospital Care Act (the “Act”) may cease to be so subject by proper application by the contracting agency; and
WHEREAS, (2) City of Glendora is a contracting agency under Government Code Section 22920 and subject to the Public Employees’ Medical and Hospital Care Act (the “Act”) for participation by members of City Manager and Department Head Employees; now, therefore be it
RESOLVED, (a) City of Glendora elects to cease to be subject to the Act; and be it further
RESOLVED, (b) That coverage under the Act cease on December 31, 2022.

Adopted at a special meeting of the City Council at 116 E. Foothill Blvd.

Glendora, CA 91741, this 9th day of September, 2022.

Signed: _________________________________
Karen Davis, Mayor
Attest: _________________________________
Kathleen R. Sessman, City Clerk/Communications Director Item #1. Page 5
Meeting Date: 9/9/2022 / Packet Page #: 10
RESOLUTION NO. CC 2022-53

ELECTING CEASE TO BE SUBJECT TO
THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT

WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION
(700 Non-PERS City Council and Planning Commission)
WHEREAS, (1) Government Code Section 22938 provides that a contracting agency which has elected to be subject to the Public Employees' Medical and Hospital Care Act (the “Act”) may cease to be so subject by proper application by the contracting agency; and
WHEREAS, (2) City of Glendora is a contracting agency under Government Code Section 22920 and subject to the Public Employees’ Medical and Hospital Care Act (the “Act”) for participation by members of City Council and Planning Commission (Non-PERS); now, therefore be it
RESOLVED, (a) City of Glendora elects to cease to be subject to the Act; and be it further
RESOLVED, (b) That coverage under the Act cease on December 31, 2022.

Adopted at a special meeting of the City Council at 116 E. Foothill Blvd.

Glendora, CA 91741, this 9th day of September, 2022.

Glendora City CouncilSeptember 9, 2022

Glendora City Council
September 9, 2022