CALL TO ORDER
Mayor/Chair Davis called the meeting of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 6:00 p.m.
ROLL CALL
Council/Commissioners present: Michael Allawos, David Fredendall, Mendell L. Thompson, Mayor Pro Tem/Vice-Chair Gary Boyer and Mayor/Chair Karen K. Davis Council/Commissioners absent: None
Staff Members present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager Moises Lopez, Police Chief Matt Egan, Public Works Director Alison Sweet, Administrative Services Director/City Treasurer Marie Ricci(via Zoom), Community Development Director Jeff Kugel, Community Services Director John Aguirre, Library Director Janet Stone (via Zoom), Information Technology Director Sam Robbin, Assistant Finance Director Kyle Johnson, Transportation Manager Steven Mateer (via Zoom), Housing and Economic Manager Valerie Velasquez, Accounting Manager Brittany Aguilar, Administrative Assistant Desiree Valdivia, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, Administrative Assistant Lorena Cordova and Deputy City Clerk/Records Manager Elvia Dominguez
CLOSED SESSION
City Attorney Wynder read the agendized Closed Session title into the record as follows:
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with:
1) Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; 2) Thomas R. McGhuey, Trustee of the Thomas R. McGhuey Trust, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding certain real property APN 8644-014-036. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; and
3) City of Glendora, property owner, to receive information from negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding certain real properties APN 8655-007-900, APN 8655-007-901, APN 8655-007-902, and APN 8655-021-900. The City’s real property negotiator will seek direction from the City Council regarding the disposition of the property.
City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, September 13, 2022
City Hall Council Chamber
116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Minutes Tuesday, September 13, 2022 Page 2 of 6
City Council Meeting City Council, Successor Agency and Housing Authority Mayor Davis invited public comment and inquired if any requests had been received. There were no written correspondence and/or requests from participants wishing to provide public comment; therefore, Mayor Davis convened the meeting into Closed Session at 6:01 p.m.
Mayor Davis adjourned Closed Session reconvened the meeting back into Open Session at 7:02 p.m. with all members present and requested that City Attorney Wynder report out of Closed Session.
City Attorney Wynder stated that Closed Session was held to discuss three (3) items and reported the on all items, the City Council was given a confidential briefing; and staff requested and received further negotiating authority with respect to each property. In regards to Item #2, the Thomas R.
McGhuey Trust property, the negotiating authority granted to staff by the City Council had one nay vote by Council Member Allawos.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Bill Wynder.
STUDENT REPORTS - NONE
REORDERING OF AND ADDITIONS TO THE AGENDA
There was no requests for reordering of and additions to the agenda.
PUBLIC COMMENT
2. Public Comment Received
Mayor/Chair Davis opened the public comment period. Written correspondence and/or requests to provide comments were received from the following: Dennis Willut.
There were no additional requests received; therefore, Mayor/Chair Davis closed the public comment period.
MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Fredendall reported on his attendance at the Cal Cities Annual Conference.
Council Member/Commissioner Thompson wished Mayor Pro Tem/Vice-Chair Boyer a happy birthday; and provided a Goldline update.
Mayor Pro Tem/Vice-Chair Boyer thanked everyone for their birthday wishes; gave a Southern California Association of Governments (SCAG) Board of Directors update; and offered special thanks to volunteers for efforts on the Glendora Mountain Road Trails improvements.
Mayor/Chair Davis reported on a Glendora Unified School District meeting she attended with Mayor Pro Tem/Vice-Chair Boyer, and City Manager Raymond regarding public safety and areas of mutual opportunity; reported on Charter Oak Football team's defeat of Glendora High School for Mayor's Minutes Tuesday, September 13, 2022 Page 3 of 6
City Council Meeting City Council, Successor Agency and Housing Authority trophy; and stated the meeting would be adjourned in memory of Deacon Steve Marsh of St. Dorothy Catholic Church.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Attorney Wynder reported on his attendance at the Cal Cities Annual Conference.
SPECIAL ITEMS
3. Update from SOCAL Gas Glendora representative Lanae O'Shields, Public Affairs Manager A PowerPoint presentation was given by Southern California Gas Public Affairs Manager Lanae O'Shields.
City Council discussion included Southern California Gas upcoming informational seminars; hydrogen fuel testing and future uses; public information available on energy infrastructure issues; alternative sources of energy; and Foothill Transit’s purchase of hydrogen buses.
PUBLIC HEARINGS - NONE
CONSENT CALENDAR
A motion was made by Michael Allawos, seconded by Mendell Thompson, to approve consent calendar Items #4 - #7 as presented.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
4. Affirm minutes from August 23, 2022 Regular Joint City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting.
The City Council, Successor Agency affirmed the minutes as presented.
5. Proposition A Discretionary Incentive Grant Program Memorandum of Understanding for Collecting and Reporting Data for the National Transit Database for Report Year 2020 (STRATEGIC PLAN ITEM 12 - IFSS)
The City Council 1. Authorized the City Manager to execute the Proposition A Discretionary Incentive Grant Program Memorandum of Understanding For Collecting and reporting Data for the National Transit Database for Report Year 2020; and 2. Approved the necessary budget adjustments to increase estimated revenues and appropriate funds to Fund 209 - Proposition A Account 209.6086.35226 in the amount of $54,916 for additional NTD funding and the related available CRRSAA Act funding for a total revenue amount of $129,916.
6. Adopt Final City of Glendora Zero Emission Rollout Plan (Strategic Plan Item 54-IMCIF) The City Council adopted City Council Resolution CC 2022-50 entitled, "A RESOLUTION OF THE Minutes Tuesday, September 13, 2022 Page 4 of 6
City Council Meeting City Council, Successor Agency and Housing Authority
CITY COUNCIL APPROVING THE CITY OF GLENDORA ZERO-EMISSION BUS ROLLOUT PLAN."
7. Review and affirm disbursements for August 2022 in the amount of $6,725,130.92 The City Council, Successor Agency reviewed and affirmed disbursements for August 2022 in the amount of $6,725,130.92.
MEMBER AGENDA ITEMS - NONE
UNFINISHED BUSINESS
8. Authorize the Purchase of Furniture for Meda Avenue and Bus Plaza Improvements (Strategic Plan Item 4-ISED, 51-IMCIF)
RECOMMENDATION: 1. Authorize the City Manager or their Designee to execute a Purchase Order for the Purchase of Furniture from Landscape Forms, Inc. in an amount not to exceed $61,472.22; and 2. Authorize the City Manager or their Designee to execute a Purchase Order for the Purchase of Furniture from Vestre, Inc. in an amount not to exceed $179,594.33.
Staff Report and PowerPoint was presented by Transportation Manager Mateer.
City Council discussion included options for shade covers; funding for the furniture; Bus Plaza restrooms availability; restaurant participation in outdoor dining; possible signage or public to call in case of issues with missing/damaged fixtures or games; and maintenance of furniture, and fixtures in these areas.
A motion was made by David J. Fredendall, seconded by Mendell Thompson, to 1. Authorize the City Manager or their Designee to execute a Purchase Order for the Purchase of Furniture from Landscape Forms, Inc. in an amount not to exceed $61,472.22; and 2. Authorize the City Manager or their Designee to execute a Purchase Order for the Purchase of Furniture from Vestre, Inc. in an amount not to exceed $179,594.33.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
NEW BUSINESS
9. Professional services agreement with SDI Presence for temporary employee staffing in the Information Technology Department (Strategic Plan Item 45-EMO AND 47-IMCIF) RECOMMENDATION: 1. Approve a Professional Services Agreement with SDI Presence in an amount not to exceed $508,860 for temporary employee staffing in the Information Technology Department; and 2. Authorize the Information Technology Director to execute any necessary contingency in an amount not to exceed fifteen percent (15%) of the original contract amount.
Minutes Tuesday, September 13, 2022 Page 5 of 6
City Council Meeting City Council, Successor Agency and Housing Authority Staff Report and PowerPoint was presented by Administrative Assistant Valdivia.
City Council discussion included the pros of outsourcing Information Technology Department (IT); IT related service issues; IT turnover; term and scope of the agreement; and contractor’s project team.
A motion was made by Mendell Thompson, seconded by Michael Allawos, to 1. Approve a Professional Services Agreement with SDI Presence in an amount not to exceed $508,860 for temporary employee staffing in the Information Technology Department; and 2. Authorize the Information Technology Director to execute any necessary contingency in an amount not to exceed fifteen percent (15%) of the original contract amount.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
10. Award a Professional Services Agreement to Badawi & Associates to provide Independent Financial Auditing Services in the amount of $138,990 990 for Fiscal Years 2021-2022 through 2023-2024.
RECOMMENDATION: 1. Award a Professional Services Agreement to Badawi & Associates for Independent Financial Auditing Services in the amount of $138,990 for FY 2022 – FY 2024; and 2. Authorize the City Manager or his designee to execute the agreement including making minimal and/or non-substantive changes.
Staff Report and PowerPoint was presented by Accounting Manager Aguilar.
City Council discussion included future audit reports to be provided to the City Council; other firms that proposed and timing of Request for Proposals (RFP); evaluation of proposals; and Badawi & Associates qualifications.
A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Award a Professional Services Agreement to Badawi & Associates for Independent Financial Auditing Services in the amount of $138,990 for FY 2022 – FY 2024; and 2. Authorize the City Manager or his designee to execute the agreement including making minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
11. Award the Contract to Dominguez General Engineering, Inc for CDBG Bender Avenue, Carter Dr, Santa Fe Ave, and Newburgh St Area Water and Street Improvement Project, Plan No. 1327 in the Amount of $2,346,900 (Strategic Plan Item 46-IMCIF) RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Approve the Plans and Specifications, including Addenda No 1, 2, and 3 for CDBG Bender Avenue, Carter Dr, Santa Fe Ave, and Newburg St Area Water and Street Improvement Project, Plan No. 1327 in District No 1; 3. Award the contract to Dominguez General Engineering, Inc for CDBG Bender Avenue, Carter Dr, Santa Fe Ave, and Newburg St Area Water and Street Minutes Tuesday, September 13, 2022 Page 6 of 6
City Council Meeting City Council, Successor Agency and Housing Authority Improvement Project, Plan No. 1327 in the amount of $2,346,900 with a 10% contingency in the amount of $234,690 for a total amount of $2,581,590; 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 5. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
Staff Report and PowerPoint was presented by Public Works Director Sweet.
City Council discussion included the bidding process; Federal CDBG funding requirements which can affect the number of qualified bids; project scope; SB1 state funds for Capital projects; requirement to spend CDBG funds within two years; and possible funding for "green streets" type projects.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Approve the Plans and Specifications, including Addenda No 1, 2, and 3 for CDBG Bender Avenue, Carter Dr, Santa Fe Ave, and Newburg St Area Water and Street Improvement Project, Plan No. 1327 in District No 1; 3. Award the contract to Dominguez General Engineering, Inc for CDBG Bender Avenue, Carter Dr, Santa Fe Ave, and Newburg St Area Water and Street Improvement Project, Plan No. 1327 in the amount of $2,346,900 with a 10% contingency in the amount of $234,690 for a total amount of $2,581,590; 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 5. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 – 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
Council Member Fredendall commented on the completion of the new Gladstone Park parking lot.
ADJOURNMENT
Mayor/Chair Davis adjourned the meeting at 8:35 p.m. in memory of Steve Marsh.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).