CALL TO ORDER
Mayor/Chair Davis called the meeting of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 6:00 p.m.
ROLL CALL
Council/Commissioners present: Michael Allawos, David Fredendall, Mayor Pro Tem/Vice-Chair Gary Boyer and Mayor/Chair Karen K. Davis
Council/Commissioners absent: Mendell L. Thompson
Staff Members present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder (via Zoom), Assistant City Manager Moises Lopez, Police Chief Matt Egan, Public Works Director Alison Sweet, Administrative Services Director/City Treasurer Marie Ricci, Library Director Stone, Community Development Director Jeff Kugel, Community Services Director John Aguirre, City Clerk Communications Director Kathleen Sessman (via Zoom), Housing and Economic Manager Valerie Velasquez, Risk Management Manager Belinda Ochoa, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, Administrative Assistant Lorena Cordova and Deputy City Clerk/Records Manager Elvia Dominguez
CLOSED SESSION
City/Agency Attorney Wynder read the agendized Closed Session title into the record as follows:
1. CONFERENCE WITH LABOR NEGOTIATORS A closed session will be held, pursuant to Government Code §54957.6 to conduct labor negotiations.
City Negotiators: City Manager Raymond, City Attorney Wynder, Administrative Services Director Ricci, and Assistant City Manager Lopez Employee Organization: American Federation of State, County & Municipal Employees (AFSCME), Glendora Management Association (GMA), and Glendora Police Management Association (PMA)
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with:
I) Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; II) Thomas R. McGhuey, Trustee of the Thomas R. McGhuey Trust, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, October 11, 2022
City Hall Council Chamber
116 E. Foothill Boulevard
Virtually via Zoom ID# 9329247224
Minutes Tuesday, October 11, 2022 Page 2 of 6
City Council Meeting City Council, Successor Agency and Housing Authority Kugel, and Valerie Velasquez regarding certain real property APN 8644-014-036. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; and
III) City of Glendora, property owner, to receive information from negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding certain real properties APN 8655-007-900, APN 8655-007-901, APN 8655-007-902, and APN 8655-021-900. The City’s real property negotiator will seek direction from the City Council regarding the disposition of the property.
Mayor/Chair Davis invited public comment and inquired if any requests had been received. There were no written correspondence and/or request from participants wishing to provide public comment; therefore, Mayor/Chair Davis convened the meeting into Closed Session at 6:02 p.m.
City Council adjourned Closed Session and reconvened the meeting back into Open Session at 7:01 p.m., noting Councilmember Thompson absence and requested that City/Agency Attorney Wynder report out of Closed Session.
City/Agency Attorney Wynder stated that Closed Session was held to discuss two (2) items and reported the following actions: For Item #1) City staff reported that a partial proposal was received from the American Federation of State, County & Municipal Employees (AFSCME) and no action was taken as staff will evaluate and report a recommendation at a later date; a brief status report was given on the Police Management Association (PMA) and no reportable action was taken; and a review the General Management Association (GMA) proposal was done, a recommended response was suggested, questions were asked and answered and the City Council unanimously authorized the City's response to the proposal with Council Member Thompson absent. For item #2) A status report with respect to property 1762 Dale Road, APN 8631-013-023 and city properties APN 8655-007-900, APN 8655-007-901, APN 8655-007-902, and APN 8655-021-900 which will be brought back at a future meeting to be declare surplus; and with respect to the McGuey Trust property APN 8644-014- 036, the owners counter offer was reviewed by City negotiators and City Council agreed to purchase property under terms and conditions to be brought back to City Council in the form of a Purchase and Sale Agreement with two City Council Members approving, Council Member Allawos voting no, Mayor Pro Tem Boyer abstaining, and Council Member Thompson absent.
INVOCATION AND PLEDGE OF ALLEGIANCE
Invocation Led by Pastor Alan De Vries of Glendora Community Church Pledge of Allegiance was led by Charter Oak Football team member Charter Oak student athlete Mubarak Odubiyi.
STUDENT REPORTS - NONE
There were no student reports.
REORDERING OF AND ADDITIONS TO THE AGENDA
Mayor/Chair Davis requested to reorder to item 6 to be heard before item 4. There were no objections.
Minutes Tuesday, October 11, 2022 Page 3 of 6
City Council Meeting City Council, Successor Agency and Housing Authority
PUBLIC COMMENT
3. Public Comments received
Mayor/Chair Davis opened the public comment period. Written correspondence and/or requests to provide comments were received from the following: Dennis Willut, Joe Cina, and Kamal Stephan.
There were no additional requests received; therefore, Mayor/Chair Davis closed the public comment period.
MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Allawos requested and received updates on City tree assessments and maintenance process, budget report, use of City parks, and City 2022 elections; and announced the upcoming Pumpkin Festival this Saturday October 15, 2022 from 10:00 a.m. - 3:00 p.m. at Centennial Heritage Park.
Council Member/Commissioner Fredendall announced a dedication event scheduled for October 22, 2022 at 9:30 a.m. to rename Big Dalton Canyon wilderness campground amphitheater to the Rowley Wilderness Amphitheater and invited the public to attend.
Mayor Pro Tem/Vice-Chair Boyer announced the Glendora Halloween Movie in the Park at Finkbiner Park on October 21, 2022 at dusk and invited public to join; gave a SCAG update; and reported on an American Transportation Association conference he attended in Seattle.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
There were no statements or reports given.
SPECIAL ITEMS
4. Glendora City Council to present the Mayor's Trophy to Charter Oak High School Football Team for their 37 to 7 win over Glendora High School
Mayor/Chair Davis presented the Mayor's trophy to the Charter Oak High School football team.
5. Presentation of the Results of the 2022 City of Glendora Community Opinion Survey Report and PowerPoint was presented by True North President/CEO Timothy McLarney.
Questions and discussion included clarification various metrics and baselines used for the survey; comparisons of results from previous years; how Glendora ranks among other cities; and overview of ratings in various areas and Statewide trends.
6. City Council to present proclamation recognizing October 2022 as National Breast Cancer Awareness Month
Mayor/Chair Davis read the proclamation into t the record and presented it to Police Records Minutes Tuesday, October 11, 2022 Page 4 of 6
City Council Meeting City Council, Successor Agency and Housing Authority Specialists Amanda Larsen and Julie Vargas
7. Overview and update on the Independent Cities Risk Management Authority (ICRMA), the City’s general liability insurance program will be presented by John Nielson, Interim Executive Director
Report and Power Point was presented by ICRMA Interim Executive Director John M. Nielsen, MPA, ARM
Questions and discussion included other cities in the membership pool, and various performance incentives.
PUBLIC HEARINGS - NONE
CONSENT CALENDAR
A motion was made by Michael Allawos, seconded by David Fredendall, to approve consent calendar Items #8 - #11 as presented as presented affirming the actions appropriate to each item.
An oral roll call vote was conducted, and the motion Carried 4 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: Mendell Thompson; ABSTAIN: (None).
8. Affirm minutes from September 27, 2022 City Council Special Meeting, September 27, 2022 Regular Joint City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting
The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.
9. Award a Contract Agreement to Mackone Development Inc. for Police Department Security Door Replacement Project in the amount of $59,547.18 (Strategic Plan Item 46-IMCIF) The City Council 1. Adopted a Categorical Exemption from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) of the California Code of Regulations; 2.
Awarded an agreement with Mackone Development Inc. to replace two security doors at Glendora Police Department in the amount of $59,547.18; 3. Authorized the City Manager or his designee to execute the agreement with Mackone Development Inc., including minimal and/or non-substantive changes; 4. Authorized the Administrative Services Director to appropriate $11,161.90 using Fund 321–CIP Fund towards project budget; and, 5. Authorized the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
10. Review and affirm disbursements for September 2022 in the amount of $10,428,645.35 The City Council 1. Reviewed and affirmed disbursements for September 2022 in the amount of $10,428,645.35.
11. Approve the Joint Powers Agreement of Fire Districts Association of California Employment Minutes Tuesday, October 11, 2022 Page 5 of 6
City Council Meeting City Council, Successor Agency and Housing Authority Benefits Authority for Medical Plans for certain Labor Groups (Strategic Plan Item 21-EEDR) The City Council 1. Approved the Joint Powers Agreement of Fire Districts Association of California Employment Benefits Authority (FDAC - EBA); and, 2. Authorized the City Manager or his designee to execute the agreement and other related documents including minimal and/or non-substantive changes.
MEMBER AGENDA ITEMS - NONE
UNFINISHED BUSINESS
12. Update on Unscheduled Vacancies on the Water Commission (Office Nos. 3 and 4; Terms Expire: June 30, 2025), Planning Commission (Office No. 4; Term Expire: June 30, 2025), and Business Improvement District Advisory Board (Office No. 3; Term Expire: June 30, 2023) RECOMMENDATION: 1. Provide direction on appointing applicants to fill unscheduled vacancies on the Water Commission (Office Nos. 3 and 4; Terms Expire: June 30, 2025), Planning Commission (Office No. 4; Term Expire: June 30, 2025), and Business Improvement District (B.I.D.) (Office No. 3; Term Expire: June 30, 2023).
Staff Report was given by Deputy City Clerk/Records Manager Elvia Dominguez.
City Council discussion included review of the various options to proceed:
Option 1: Direct City Clerk to extend application deadlines for current vacancies and continue recruitment efforts.
Option 2: Direct City Clerk to schedule a Special Meeting for October 25, 2022 to start at 5:00 pm to conduct interviews.
Option 3: Since the number of applicants is equal to the number of vacancies, appoint Business Improvement District Advisory Board (BID) applicant Matthew Davis to Office No. 3 (Unexpired term ending June 30, 2023). Since the number of applications exceeds the number of vacancies in the Water Commission and Planning Commission, utilize the formal balloting process and conduct balloting procedure to fill the unscheduled vacancies on the Water Commission, Office Nos. 3 and 4 (Unexpired terms ends June 30, 2025), and Planning Commission, Office No. 4 (Unexpired term ends June 30, 2025),
Option 4: Provide direction to staff.
A motion was made by Gary Boyer, seconded by Karen K. Davis, to appoint Matthew Davis to the Business Improvement District (BID) Advisory Board (Office No 3; Unexpired term ending June 30, 2023) and schedule a Special Meeting on Tuesday, October 25, 2022 for 5:00 p.m. to interview candidates for the Water Commission and Planning Commission.
An oral roll call vote was conducted, and the motion carried 4 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT: Mendell Thompson; ABSTAIN: (None).
NEW BUSINESS - NONE
Minutes Tuesday, October 11, 2022 Page 6 of 6
City Council Meeting City Council, Successor Agency and Housing Authority
MEMBER/STAFF CLOSING COMMENTS
There were no closing comments.
ADJOURNMENT
Mayor/Chair Davis adjourned the meeting at 8:38 p.m.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on October 25, 2022 by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).