Agenda packet, first session — Glendora City Council, November 8, 2022 (part 2 of 3)

D(2). Minor wireless facility permit. According this this provision, minor facilities are those placed in preferred locations, and they must be stealth or concealed. However, the findings for minor permits—which are identical to those for major permits—would allow applicants to place facilities in discouraged locations if there are no feasible or available preferred locations. Draft Ordinance § 21.03.100(G)(2)(iii)(a). This suggests that the City is comfortable with administrative permitting of discouraged locations to some degree. The findings also require that for discouraged locations, applicants must follow the support structure preferences. Those favor rooftop and façade-mounted facilities, which pose little or no visual impact. Draft Ordinance § 21.03.100(I)(4). The City can incentivize these less impactful facilities by offering administrative permitting. The City should consider allowing a minor permit for rooftop- or façade-mounted facilities in any location.

E(2). Appointments for application submittal. This could delay formal application submittal for an unspecified period. The FCC confirmed that the “Shot Clock” time period for application review and decisions commences upon any mandatory preapplication procedure. 47 C.F.R. § 1.6003(e). Verizon Wireless will calculate the Shot Clock to commence on the day it requests a required application appointment.

E(4). Applications deemed withdrawn. The City cannot terminate an application if an applicant does not respond to a notice of incomplete application (“NOI”) within 30 days (or any period of time). The FCC’s rules plainly state that the Shot Clock restarts or resumes running on the date an applicant responds to a timely NOI. 47 C.F.R. §§

1.6003(d)(1), (d)(3)(ii); 1.6100(c)(3)(ii), (iii). FCC rules do not allow early, unilateral termination. This provision should be deleted.

F(2)(a), G(2)(i), H(2)(a). Notice of Shot Clock expiration. Several Draft Ordinance sections require applicants to provide notice of the Shot Clock date at least 20 days prior to expiration. However, the Telecommunications Act places responsibility with local governments to act on applications within a reasonable period of time, and the FCC’s Shot Clock rules reinforce this. The FCC recently emphasized this by codifying its Shot Clock rules. See 47 C.F.R. § 1.6003. The City is responsible for adhering to the Shot Clock, and applicants should not be obligated to provide this notice. These Draft Ordinance sections should be deleted.

F(2)(e). Appealability of eligible facilities requests. The only relevant criteria for approval of eligible facilities requests are the FCC’s “substantial change” thresholds.

Because these are objective, the FCC emphasized that approval of eligible facilities requests is “obligatory and non-discretionary,” or, administrative in nature. See In Re:

Acceleration of Broadband Deployment by Improving Wireless Facilities Siting Policies, Etc., 29 FCC Rcd.12950, ¶¶ 188-89, 227, 232 (FCC October 17, 2014). There is no benefit from public comment or de novo review, and appeal procedures could delay approval beyond the 60-day Shot Clock period. Accordingly, eligible facilities requests should not be subject to appeal or call-up to the City Council for a public hearing, which Item #5. Page 55
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October 3, 2022

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could result in a discretionary denial that contradicts federal law. This section should be deleted.

I(1). Preference to location standards. The Draft Ordinance would benefit from a reasonable search distance for any preferred locations. This would provide clear direction to applicants and staff alike. We suggest limiting the search distance for any preferred locations to one-quarter mile.

I(2)(a). Top preference for City-owned property. While Verizon Wireless appreciates the City’s willingness to offer its assets, this provision, if strictly applied, would contradict Government Code Section 65964(c) which bars local governments from limiting wireless facilities to sites owned by particular parties. This top preference should be deleted. Instead, “parks” should be listed as the lowest-ranked preferred location under Section I(2).

I(3)(a), (b). Discouraged locations: within 100 feet from a residence or historic site.

These standards could require a major permit for a facility that poses little or no impact regardless of location, such as stealth or concealed building-mounted facilities, which are preferred structure types. The Commission should consider reducing the distance to 50 feet, or applying this discouragement to only new freestanding facilities, not those on buildings.

I(3)(c). Discouraged location: within 100 feet from a school. Schools create high demand for wireless services, and stealth or concealed wireless facilities pose no more land use impact near schools than other locations. Discouraging sites within 100 feet from schools could bar a facility where needed at an optimal location. Such restrictions on siting near schools are generally based on concern over radio frequency emissions, which is preempted by the federal Telecommunications Act. See 47 U.S.C. § 332(c)(7)(B)(iv). This provision should be deleted.

J(12). Secondary power sources. This condition of approval would prohibit diesel generators within 250 of residences, absent a showing of “extraordinary need.” However, this directly contradicts new California Government Code Section 65850.75, which requires expedited administrative review of generators for macro wireless facilities (e.g., freestanding facilities). This provision should be revised to exclude macro facilities, and the Draft Ordinance should incorporate Government Code Section 65850.75 by reference.

Verizon Wireless appreciates the opportunity to provide comment, and we urge the Commission to incorporate our suggested revisions prior to recommending the Draft Ordinance to the City Council.

Very truly yours,

Paul B. Albritton
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cc: William W. Wynder, Esq.

Hans Friedel
Mark Carnahan
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ORDINANCE NO. 22-___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

GLENDORA, CALIFORNIA AMENDING SECTIONREPEALING
SECTION 21.03.100 OF THE GLENDORA ZONING CODE REGARDING THE REGULATION OF “ANTENNAE” AND ADDING A NEW SECTION

21.03.100 FOR THE REGULATION OF WIRELESS
TELECOMMUNICATIONS FACILITIES ON PRIVATE AND (NONRIGHT-OF-WAY) PROPERTIES;, REPEALING SECTION 21.10.230.C.10 OF THE ROUTE 66 CORRIDOR SPECIFIC PLAN (AREA-WIDE
GUIDELINES);, AND AMENDING TABLE 21.A.C TABLE C—
PERMITTED AND CONDITIONALLY PERMITTED USES.

THE CITY COUNCIL
The City of Glendora, California does hereby ordain as follows:

WHEREAS, on September 27, 2018, the Federal Communications Commission (“FCC”) commenced issuance of a series of new rulemaking decisions/regulations that significantly limit state and local management of wireless telecommunications installations. The Telecommunications Act, 47 U.S.C. § 332(c)(7)(B), preserves local government zoning authority as it relates to location, siting, and aesthetics, but limits local regulations in three key ways: (1) a local ordinance may not unreasonably discriminate among providers of functionally equivalent services; (2) a local ordinance may not prohibit or effectively prohibit service; and (3) a local ordinance may not regulate based on environmental impacts from radio frequency emissions; and WHEREAS, in response, in March 2019 the City Council adopted new Chapter 13.20 (“Wireless Telecommunications Facilities in the Public Right-of-Way”) into Title 13 of the Glendora Municipal Code (“GMC”) for the governance of telecommunications installations in the public right-of-way. That Chapter, however, does not pertain to wireless telecommunications installations on private property. Wireless facilities on private property are still governed by GMC Zoning Code Section 21.03.100 (“Wireless Telecommunications Facilities”); and WHEREAS, Section 21.03.100 has not been updated since 2014, and then only in a limited manner, and thus does not incorporate the significant new legal standards for wireless deployments issued by the FCC. The new Section 21.03.100 is designed to (i) be consistent with the FCC and state rules and regulations, (ii) harmonize the City’s land use development standards for private property installations with Chapter 13.20 of GMC Title 13 pertaining to right-of-way wireless installations, and (iii) lawfully maintain the City’s exercise of aesthetic control over wireless telecommunications facilities; and
WHEREAS, a public hearing was held by the Planning Commission of the City of Glendora on XXXXX, 2022, after due notice was given as required by law, at which time oral and documentary evidence was introduced along with the analysis of the Planning Division of the City of Glendora and the Planning Commission recommended approved of the ordinance on a XXXXXX vote.

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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are hereby incorporated by this reference.

SECTION 2. The City Council, based on the evidence in the record inclusive of the staff report, and written and oral testimony, hereby repeals in its entirety Section 21.10.230.C.10 in GMC Zoning Code Chapter 21.10 Route 66 Corridor Specific Plan (Area-wide guidelines) and replaces it with the following: “Section 21.10.230.C.10 Reserved.” SECTION 3. The City Council, based on the evidence in the record inclusive of the staff report, and written and oral testimony, hereby repeals in its entirety Section 21.03.100 in GMC Zoning Code Chapter 21.03 (“General Standards”) and replaces it with the following:
“21.03.100 WIRELESS TELECOMMUNICATIONS FACILITIES ON PRIVATE PROPERTY.”
A. Purpose and Intent.

1. The City of Glendora intends this ordinance to establish reasonable, uniform and comprehensive standards and procedures for wireless facilities deployment, construction, installation, collocation, modification, operation, relocation and removal within the City’s territorial boundaries, consistent with and to the extent permitted under federal and California state law. The standards and procedures contained in this ordinance are intended to, and should be applied to, consistent with federal and state law, protect and promote public health, safety and welfare, and also balance the benefits that flow from robust, advanced wireless services with the City’s local values, which include without limitation the aesthetic character of the City, its neighborhoods and community. This ordinance is also intended to reflect and promote the community interest by (a) ensuring that the balance between public and private interest is maintained ; (b) protecting the City’s visual character from potential adverse impacts or visual blight created or exacerbated by wireless communications infrastructure; (c) protecting and preserving the City’s environmental resources; and (d) promoting access to high-quality, advanced wireless services for the City’s residents, businesses and visitors.

2. This ordinance is not intended to, nor shall it be interpreted or applied to: (a) prohibit or effectively prohibit any personal wireless service provider’s ability to provide personal wireless services; (b) prohibit or effectively prohibit any entity’s ability to provide any interstate or intrastate telecommunications service, subject to any competitively neutral and nondiscriminatory rules, regulations or other legal requirements for rights-of-way management; (c) unreasonably discriminate among providers of functionally equivalent services; (d) deny any request for authorization to place, construct or modify personal wireless service facilities on the basis of environmental effects of radio frequency emissions to the extent that such wireless facilities comply with the FCC’s regulations concerning such emissions; (e) prohibit any collocation or modification that the City may Item #5. Page 59
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not deny under federal or California state law; (f) impose any unfair, unreasonable, discriminatory or anti-competitive fees that exceed the reasonable cost to provide the services for which the fee is charged; or (g) otherwise authorize the City to preempt any applicable federal or California law.

B. Definitions.

The abbreviations, phrases, terms and words used in this ordinance will have the following meanings assigned to them unless context indicates otherwise. Undefined phrases, terms or words in this ordinance will have their ordinary meanings.

The definitions in this ordinance shall control over conflicting definitions for the same or similar abbreviations, phrases, terms or words as may be defined in the Glendora Municipal Code with respect to the regulations set forth in this chapter. However, if any definition assigned to any phrase, term or word in this ordinance conflicts with any federal or statemandated definition, the federal or state-mandated definition will control. “Amateur station” means the same as defined by the FCC in 47 C.F.R. § 97.3, as may be amended or superseded, which defines the term as “a station in an amateur radio service consisting of the apparatus necessary for carrying on radiocommunications.” This term includes amateur radio antennas mast and related equipment used for amateur radio services. “Approval authority” means the City official or body responsible for application review and vested with authority to approve or deny such applications. “Base station” shall have the meaning as set forth in Title 47 Code of Federal Regulations (C.F.R.) Section 1.40001(b)(1), or any successor provision. This means a structure or equipment at a fixed location that enables FCC-licensed or authorized wireless communications between user equipment and a communications network (regardless of the technological configuration, and encompassing DAS and small cells). “Base station” does not encompass a tower or any equipment associated with a tower. Base station includes, without limitation:
i. Equipment associated with wireless communications services such as private, broadcast, and public safety services, as well as unlicensed wireless services and fixed wireless services such as microwave backhaul.
ii. Radio transceivers, antennas, coaxial or fiber-optic cable, regular and backup power supplies, and comparable equipment, regardless of technological configuration (including distributed antenna systems and small cells). iii. Any structure other than a tower that, at the time the relevant application is filed with the City under this chapter, supports or houses equipment described in paragraphs (i) and (ii) of this definition that has been reviewed and approved under the applicable zoning or siting process, or under another state or local regulatory Item #5. Page 60
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review process, even if the structure was not built for the sole or primary purpose of providing that support.
iv. “Base station” does not include any structure that, at the time the relevant application is filed under this chapter, does not support or house equipment described in paragraphs (i) and (ii) of this definition. Other structures that do not host wireless telecommunications facilities are not “base stations.” As an illustration and not a limitation, the FCC’s definition of “base station” refers to any structure that actually supports wireless equipment even though it was not originally intended for that purpose. Examples include, but are not limited to, wireless facilities mounted on buildings, utility poles, light standards or traffic signals. A structure without wireless equipment replaced with a new structure designed to bear the additional weight from wireless equipment constitutes a base station.
“Code” refers to the Glendora Municipal Code.
“Concealment” means a facility that is integrated into or hidden behind an architectural feature of an existing structure and designed so that the purpose of the facility or support structure for providing wireless services is not readily apparent to a casual observer. Concealment techniques include, without limitation: (1) transmission equipment placed completely within existing or replacement architectural features such that the installation causes no visible change in the underlying support structure; and (2) new architectural features that mimic or blend with the underlying or surrounding structures in style, proportion and construction quality. “Director” shall mean the City’s Director of Community Development or their designee. The Director shall have all powers specified in Section 13.20.040(a) as may be appropriate to the administration of private property wireless facilities and applied to the planning Director for purposes of this ordinance’s administration.
“Eligible facilities request” means the same as defined in 47 U.S.C. § 1455(a)(2), as may be amended or superseded, and as interpreted by the FCC in 47 C.F.R. § 1.6100(b)(3), as may be amended or superseded. “Eligible facilities request” means any request for modification to an existing eligible support structure that does not substantially change the physical dimensions of such structure, involving:
i. Collocation of new transmission equipment;
ii. Removal of transmission equipment;
iii. Replacement of transmission equipment (replacement does not include completely replacing the underlying support structure); or
iv. Hardening through structural enhancement where such hardening is necessary to accomplish the eligible facilities request, but does not include replacement of the underlying support structure.

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“Eligible facilities request” does not include modifications or replacements when an eligible support structure was constructed or deployed without proper local review, was not required to undergo local review, or involves equipment that was not properly approved. “Eligible facilities request” does include collocation facilities satisfying all the requirements for a nondiscretionary collocation facility pursuant to Government Code Section 65850.6. “FCC” means the Federal Communications Commission, as constituted by the Communications Act of 1934, Pub. L: 73-416, 48 Stat. 1064, codified as 47 U.S.C. §§ 151 et seq. or its duly appointed successor agency.
“Ordinance” means this Section 21.03.100 collectively.
“OTARD” means any “over-the-air reception device” subject to 47 C.F.R. §§ 1.4000 et seq., as may be amended or superseded, which generally includes satellite television dishes and certain fixed wireless antennas not greater than one meter in diameter. “Personal wireless service facilities” mean the same as defined in 47 U.S.C. § 332(c)(7)(C)(ii), as may be amended or superseded, which defines the term as facilities that provide personal wireless services.
“Personal wireless services” mean the same as defined in 47 U.S.C. § 332(c)(7)(C)(i), as may be amended or superseded, which defines the term as commercial mobile services, unlicensed wireless services and common carrier wireless exchange access services. “RF” means radio frequency.
“Section 6409” means Section 6409(a) of the Middle Class Tax Relief and Job Creation Act of 2012, Pub. L. No. 112-96, 126 Stat. 156, codified as 47 U.S.C. § 1455(a), as may be amended. Section 6409 of the Middle Class Tax Relief and Job Creation Act of 2012, 47 U.S.C. § 1455(a), reads in pertinent part: “…a State or local government may not deny, and shall approve, any eligible facilities request for a modification of an existing wireless tower or base station that does not substantially change the physical dimensions of such tower or base station.” See definition for “eligible facilities request.” “Shot clock” means the presumptively reasonable time defined by the FCC in which a state or local government must act on an application or request for authorization to place, construct or modify personal wireless service facilities.
“Small wireless facilities” are mounted on structures 50 feet or less in height including their antennas, are mounted on structures no more than 10 percent taller than other adjacent structures; or do not extend existing structures on which they are located to a height of more than 50 feet or by more than 10 percent, whichever is greater; or are otherwise defined by the FCC in 47 C.F.R. § 1.6002(l), as may be amended or superseded. They may be new or preexisting structures.

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“Stealth” or “stealthed” means any wireless facility designed to blend into the surrounding environment, and is visually unobtrusive. Examples of stealth facilities may include without limitation street light, faux tree, water tower, or flag pole designs. “Substantial change” has the same meaning as “substantial change” as defined by the FCC at 47 C.F.R. 1.6100(b)(7). Where there is a conflict or incompleteness in the below definitions, the FCC definition shall Aprevail. A modification that substantially changes the physical dimensions of an eligible support structure that is not located in the public right-of-way if it meets any of the following criteria:
i. It increases the height of the tower by more than 10% or by the height of one additional antenna array with separation from the nearest existing antenna not to exceed twenty feet, whichever is greater. Changes in height should be measured from the original support structure in cases where deployments are or will be separated horizontally, such as on buildings' rooftops; in other circumstances, changes in height should be measured from the dimensions of the tower or base station, inclusive of originally approved appurtenances and any modifications that were approved prior to the passage of the Spectrum Act; ii. It involves adding an appurtenance to the body of the tower that would protrude from the edge of the tower more than twenty feet, or more than the width of the tower structure at the level of the appurtenance, whichever is greater; iii. It involves installation of more than the standard number of new equipment cabinets for the technology involved, but not to exceed four cabinets; or, for base stations, it involves installation of any new equipment cabinets on the ground if there are no pre-existing ground cabinets associated with the structure, or else involves installation of ground cabinets that are more than 10% larger in height or overall volume than any other ground cabinets associated with the structure; iv. It entails any excavation or deployment outside of the current site, except that, for towers other than towers in the public rights-of-way, it entails any excavation or deployment of transmission equipment outside of the current site by more than 30 feet in any direction. The site boundary from which the 30 feet is measured excludes any access or utility easements currently related to the site; v. It would defeat the concealment elements of the eligible support structure; or vi. It does not comply with conditions associated with the siting approval of the construction or modification of the eligible support structure or base station equipment, provided however that this limitation does not apply to any modification that is non-compliant only in a manner that would not exceed the thresholds identified in §1.40001(b)(7)(i) through (iv).The thresholds and conditions for a “substantial change” described in this section are disjunctive such that the violation of any individual threshold or condition results in a substantial change. The height and width thresholds for a substantial change described in this Item #5. Page 63
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section are cumulative for each individual support structure. The cumulative limit is measured from the physical dimensions of the original structure for base stations. “Tower” bears the meaning ascribed to wireless towers by the FCC in 47 C.F.R. Section

1.40001(b)(9), including, without limitation, a freestanding mast, pole, monopole, guyed tower, lattice tower, free-standing tower or other structure designed and built for the sole or primary purpose of supporting any FCC-licensed or authorized antennas and their associated facilities, including structures that are constructed for wireless communications services including, but not limited to, private, broadcast, and public safety services, as well as unlicensed wireless services and fixed wireless services such as microwave backhaul, and the associated site. This definition does not include utility poles. “Zoning Code” means the City of Glendora Zoning Title 21. “Wireless facility” means a personal wireless service facility including any facility, base station or tower that transmits and/or receives electromagnetic waves. It includes, but is not limited to, antennas and/or other types of equipment for the transmission or receipt of such signals, telecommunications towers or similar structures supporting such equipment, related accessory equipment, equipment buildings, parking areas, and other associated installation development.

C. Applicability.

1. General/Wireless Facilities on Private Property. This ordinance applies to all requests for the City’s regulatory authorization to construct, install, operate, collocate, modify, relocate, remove or otherwise deploy wireless facilities on private property within the City’s territorial and jurisdictional boundaries, unless expressly exempted pursuant to Section

21.03.100(C)(5) hereof. Chapter 13.20 of the Code applies to wireless facilities in the public rights-of-way. This ordinance governs the processing and review of wireless applications on public or private property that is not within the public right of way.

2. Wireless Facilities on City Property. This ordinance applies to permit applications for wireless facilities on all property or structures owned or controlled by the City; provided, however, that this ordinance does not govern whether or under what terms and conditions the City would lease, license, or otherwise allow a wireless facility on such property or structures.

3. Small Wireless Facilities/Policy. Notwithstanding anything in this ordinance to the contrary, all small wireless facilities are additionally subject to such further permitting standards as specified in a City Council policy, which may be adopted and/or amended by a resolution of the City Council (the "SWF Regulations”). All small wireless facilities shall comply with the SWF Regulations. If the SWF Regulations are repealed and not replaced, an application for a small wireless facility shall be processed pursuant to this ordinance.

4. Eligible Facilities Requests/Policy. Notwithstanding anything in this ordinance to the contrary, all eligible facilities requests and other applications submitted for approval pursuant to Section 6409 are subject to a permit as specified in a City Council policy, which Item #5. Page 64
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may be adopted and/or amended by a resolution of the City Council (the “Eligible Facilities Request Policy”). All eligible facilities requests and other applications submitted for approval pursuant to Section 6409 shall comply with the Eligible Facilities Request Policy.

If the Eligible Facilities Request Policy is not adopted for any reason, or is repealed and not replaced, all eligible facilities requests and other applications submitted for approval pursuant to Section 6409 shall be processed pursuant to this ordinance.

5. Exemptions. Notwithstanding anything in this ordinance to the contrary, this ordinance does not apply to the following:
a. Wireless facilities operated by the City for public purposes; b. Wireless facilities installed completely indoors and used to extend personal wireless services into a business or the subscriber’s private residence; c. OTARD antennas;
d. Antennas and related transmission equipment used in connection with a duly authorized amateur station; or
e. Wireless facilities or other transmission equipment owned and operated by CPUCregulated electric companies for use in connection with electrical power, generation, transmission and distribution facilities subject to CPUC General Order 131-D. f. Wireless facilities within public rights-of-way are governed by Chapter 13.20.

D. Required Permits and Other Approvals.

1. Eligible Facilities Requests (EFRs). An EFR is an administrative, nondiscretionary approval that is reviewed and approved by the Director as the approval authority.

2. Minor Wireless Facility Permit (Minor WFP). A Minor WFP is an administrative approval that is reviewed and approved by the Director as the approval authority. a. Stealth or concealed wireless facilities on private property in preferred locations as described in Section 21.03.100(I)(2) that do not meet the definition of a Major Wireless Facility and do not require a special exemption under Section 21.03.100(N), and/or; b. Small wireless facility applications.

3. Major Wireless Facility Permit (Major WFP). All other new, collocation, or replacement wireless telecommunications facilities that are not qualified for an administrative Minor WFP shall be subject to a Conditional Use Permit (CUP) for a Major WFP. These are reviewed and approved by the Planning Commission as the approval authority in conjunction with Section 21.02.020(B), subject to Planning Commission hearing and approval unless otherwise provided for in this ordinance and provided the findings in Item #5. Page 65
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Section 21.03.100(H)(2)(a) can be made, or the proposed facility is subject to a special exemption under Section 21.03.100(N).

4. Other Permits and Regulatory Approvals. In addition to any permit that may be required under this ordinance, the applicant must obtain all other required prior permits or other approvals from other City departments, or state or federal agencies. Any permit granted under this ordinance is subject to the conditions and/or requirements of other required prior permits or other approvals from other City departments, state, or federal agencies.

5. Conditional Approvals; Denials without Prejudice. Subject to any applicable federal or state laws, nothing in this ordinance is intended to limit the approval authority’s ability to conditionally approve or deny without prejudice any application governed under this ordinance as may be necessary or appropriate to protect and promote the public health, safety and welfare, and to advance the goals or policies in the general plan and any applicable specific plan, this ordinance, and the Code.

6. Written Decision Required for all Determinations. Within five days after any decision to grant, approve, deny or conditionally grant an application, the Director shall provide written notice including the following:
i. A general explanation of the decision, including the findings required for the decision, if any, and how those findings were supported or not supported by substantial evidence;
ii. A general description of the property involved;
iii. Information about applicable rights to appeal, if any, the decision and explanation of how that right may be exercised; and
iv. To be given by first class mail to:
(a) The project applicant and property owner,
(b) Any person who submitted written comments concerning the. (c) Any person who has filed a written request with the City to receive such notice, and
(d) Any homeowner association on file with the City that has jurisdiction over the facility site.
b. Once a facility is approved, no changes shall be made to the approved plans without review and approval in accordance with this chapter.

E. Permit Applications.

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1. Application Required. The approval authority shall not approve any requests for authorization to construct, install, operate, collocate, modify, relocate, remove or otherwise deploy wireless facilities except upon a complete application, duly filed consistent with this section and any other written rules or requirements the City or the Director may establish in any publicly-stated format. All applications for a permit must include all the information and materials required by the Director for the application. The City Council authorizes the Director to develop, publish and from time to time update or amend permit application requirements, forms, checklists, guidelines, informational handouts and other related materials that the Director finds necessary, appropriate or useful for processing any application governed under this ordinance.

2. Appointments for Application Submittal. All wireless facility applications under this ordinance must be submitted to the City at a pre-scheduled appointment with the Planning Division. Applicants may generally submit one application per appointment but may schedule successive appointments for multiple applications whenever feasible and not prejudicial to other applicants. The Planning Division shall use reasonable efforts to provide the applicant with an appointment within a reasonable time after the Planning Division receives a written request therefor. Any application received without an appointment, whether delivered in-person, by mail or through any other means, will not be considered duly filed.

3.2. Optional Pre-application Conferences. The Planning Division shall provide prospective applicants with the opportunity to schedule and attend a pre-application conference with Planning Division staff. The City strongly encourages pre-application conferences for all proposed projects that: (a) require Planning Commission approval; (b) the prospective applicant believes will qualify as a stealth or concealed facility; and/or (c) involve any wireless facilities proposed to within 100 feet of a residential zone. The preapplication conference is intended to streamline the review process through informal discussion that includes, without limitation, the appropriate project classification and review process, any latent issues in connection with the proposed or existing wireless facility, such as compliance with generally applicable rules for public health and safety; potential concealment issues or concerns (if applicable); coordination with other City departments and/or divisions responsible for application review; and application completeness issues.

4.3. Applications Deemed Withdrawn. To promote efficient review and timely decisions, any application governed under this ordinance will be automatically deemed withdrawn by the applicant when the applicant fails to tender a substantive response to the City on any application within thirty calendar days after the application is deemed incomplete in a written notice to the applicant. The Director may, in his or her discretion, grant a written extension for up to an additional thirty calendar days when the applicant submits a written request prior to the ninetieth day that shows good cause to grant the extension.

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5.4. Peer and Independent Consultant Review; Deposit and Reimbursement of Costs.

The City Council authorizes the Director to, in the Director’s discretion, select and retain an independent consultant with specialized training, experience and/or expertise in telecommunications issues for the purposes of reviewing or assisting the City with any permit application under this ordinance. The Director is further authorized to collect deposits and a reimbursement of costs from applicants. The process and authority for retaining consultants and collection of deposits and costs shall be the same those procedures set forth in Section 13.20.050 Subparagraphs (d) through (f).

F. Eligible Facilities Request.

1. Complete Submittal EFR: An application for an EFR must include the following:
a. Application form as developed and modified from time to time by the Director. b. Fee as adopted in the Master Fee Schedule.
c. Project Narrative describing the project and it meets the definition of an EFR. d. Ownership and consent affidavit.
e. Vicinity map drawn to scale showing all land uses withing 100 feet. f. If on City-owned property, signed authorization from the City. g. All prior permit authorizations issued for the existing structure as may be required. h. Evidence that the proposed wireless facility will comply with all applicable FCC regulations.
i. Site photographs.
j. Site plan drawn to appropriate scale showing proposed wireless facility, building footprints, adjacent uses, landscaping, rights-of-way, easements, and relevant utility infrastructure and a site data table.
k. Full-color or architectural elevations of the proposal with dimensions and materials labeled.
l. Photo simulations of the proposal.
m. The Planning Division may require other submittal items, studies, and information as necessary to determine that the proposal meets the standards within this ordinance. n. Such other information as reasonably and legally requested by the City.

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2. Approvals; Denials.
a. Notice of Shot Clock Expiration. The City acknowledges there are federal and state shot clocks which may be applicable to a proposed wireless telecommunications facility. That is, federal and state law provide time periods in which the City must approve or deny a proposed wireless telecommunications facility. As such, the applicant is required to provide the City written notice of the expiration of any shot clock, which the applicant shall ensure is received by the City (e.g. overnight mail) no later than twenty days prior to the expiration. (Ord. 2040 § 5, 2019; Ord. 2039 § 5, 2019)
b. Public notice. EFR application shall not require notice. c. Required Findings. For applications proposing an EFR, the Director shall approve such application if, on the basis of the application and other materials or evidence provided in review thereof, all of the following findings can be made:
i. That the application qualifies as an eligible facilities request; and ii. That the proposed facility will comply with all generally applicable laws. d. Decisions. all administrative decisions made pursuant to this chapter shall be in writing and based on substantial evidence and the findings. e. Appealability. Appeals on EFR administrative decisions shall proceed as provided in accordance with the appeal provisions in Title 21 of the Glendora Municipal Code, Section 21.01.030(F) (Appeals) and 21.03.100(L). The appellate authority may hear the appeal de novo (i.e. the appellate body reviews all findings and evidence anew).

G. Minor Wireless Facilities Permit.

1. Complete Submittal Minor WFP: An application for a Minor WFP must include the same submittal requirements as an EFR, with the following:
a. The Planning Division may require other submittal items, studies, and information as necessary to determine that the proposal meets the standards within this ordinance. b. Whether the proposed facility is in a preferred or discouraged location and whether or not it is a preferred support structure or not.
c. If in a discouraged location, a meaningful comparative analysis of alternatives that no more favored location under Section 21.03.100(I)(2) or less discouraged location under

21.03.100(I)(4) and favored support structure under Section 21.03.100(I)(5) would be technically feasible, potentially available, and/or was not selected. d. Such other information as reasonably and legally requested by the City.

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2. Approvals; Denials.
i. Notice of Shot Clock Expiration. The City acknowledges there are federal and state shot clocks which may be applicable to a proposed wireless telecommunications facility. That is, federal and state law provide time periods in which the City must approve or deny a proposed wireless telecommunications facility. As such, the applicant is required to provide the City written notice of the expiration of any shot clock, which the applicant shall ensure is received by the City (e.g. overnight mail) no later than twenty days prior to the expiration. (Ord. 2040 § 5, 2019; Ord. 2039 § 5, 2019)
ii. Notice; Decisions. Minor WFP application shall not require notice. However, all administrative decisions made pursuant to this chapter shall be in writing and based on substantial evidence and the findings.
iii. Required Findings. For applications proposing a Minor WFP, the Director shall approve such applications shall be approved administratively if, based on the application and other materials or evidence provided in review thereof, all the following findings can be made:
(a) The proposed wireless facility is either (a) in a “preferred location” (Section

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(f) Decisions. all administrative decisions made pursuant to this chapter shall be in writing and based on substantial evidence and the findings. (e)
b.(g) Appealability. Appeals on Minor WFP administrative decisions shall proceed as provided in accordance with the appeal provisions in Title 21 of the Glendora Municipal Code, Section 21.01.030(F) (Appeals) and 21.03.100(L).

The appellate authority may hear the appeal de novo.

H. Major Wireless Facility Permit.

1. Complete Submittal Major WFP: An application for a Major WFP must include the same submittal requirements as an EFR and a Minor WFP, with the following additional items:
a. Public notices as required.
b. Pre- and Post-Decision Notices Required. Notice of any WFP project application subject to this ordinance shall be subject to all those notice requirements (pre- and postfinal determination) set forth in Section 21.03.100(H)(d). c. The Planning Division may require other submittal items, studies, and information as is necessary to make a recommendation to Planning Commission.

21.03.100(I)(2) below), or (b) the proposed wireless facility is in a discouraged location and the applicant has demonstrated through a meaningful comparative analysis that no more favored location under Section 21.03.100(I)(4) and favored support structure under Section 21.03.100(I)(5) would be technically feasible and potentially available;
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ii. The proposed wireless facility complies with all applicable development and aesthetic standards in this Code and any other applicable regulations; iii. The applicant has demonstrated that the proposed wireless facility will comply with all applicable FCC regulations and guidelines for human exposure to RF emissions;
iv. The applicant has provided a signed acknowledgment that indicates its willingness to allow other carriers and site operators to collocate transmission equipment with the proposed wireless facility, to the extent such facility or portions thereof are owned or controlled by the applicant, whenever technically feasible and aesthetically desirable in accordance with applicable provisions in this Code; v. In addition, applications for WFPs shall demonstrate the proposed installation is designed, stealthed, and/or concealed to be aesthetically compatible with the surrounding built and/or natural environment to the extent technically feasible; and vi. The general conditional use permit findings set forth in Section 21.02.020(E) are not applicable to Major WFPs.
c. Appealability. Appeals on Major WFP decisions shall proceed as provided in accordance with the appeal provisions in Title 21 of the Glendora Municipal Code, Section 21.01.030(F) (Appeals) and 21.03.100(L). The appellate authority may hear the appeal de novo.
d. Notice; Decisions. Any Major WFP application shall require notice and a public hearing. Notice of such hearing shall be provided in accordance with Glendora Municipal Code Section 21.01.030, which includes mailed noticing to all property owners within five hundred feet of the proposed wireless telecommunication facility.

Public notices shall include color photo simulations from three different angles depicting the wireless telecommunication facility as proposed to be considered by the planning commission. If the application proposes the use of an existing or replacement eligible support structure, such simulations shall be posted upon the proposed support structure for a period of at least thirty days prior to the date of approval; such posted simulations shall remain in-place until final decision on the application is reached.

I. Location Standards.

1. Preface to Location Standards. This section sets out criteria to determine whether a wireless facility is proposed in a preferred location and on a most preferred support structure, or if a facility must be located in a discouraged location (due to technical feasibility or availability) then the facility should be located in a most favored land use designation. The City cumulatively considers whether the facility is in a preferred location and on a preferred support structure to evaluate the least intrusive means for an applicant to provide its services to the public. Section 21.03.100(I)(2) describes land use designations where wireless facilities are in a “preferred location” and thus not subject to an alternative sites Item #5. Page 72
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analysis. Section 21.03.100(I)(4) provides specific locations where wireless facilities are discouraged. It is possible for a proposed facility to be simultaneously in a “preferred” zone but also in a “discouraged” location, such as a Major WFP proposal within an industrial zone (a “preferred” location) that also happens to be within 100 feet from a residence (a “discouraged” location). In such cases and unless the facility is on City-owned property or a stealthed facility on an City-ownedexisting building or structure outside of a residential zone, property, the location would not be deemed to be a “preferred” location under Section 21.03.100(I)(2), and thus shall be subject to an alternative sites analysis presenting the least disfavored location under Section 21.03.100(I)(4) and the most preferred support structure technically feasible and potentially available under Section

21.03.100(H)(5). The search distance for any preferred location shall be a one-quarter mile radius.

2.1. Preferred Locations. All applicants must, to the extent technically feasible and potentially available, propose wireless facilities in a preferred location. No alternative sites analysis is required for stealth or concealed facilities proposed in any preferred location.

To qualify as a preferred location site, the wireless facility must be stealthed or concealed.

For all other facilities, the approval authority shall consider whether any more preferred location would be technically feasible or potentially available. The following locations are all considered “preferred locations” so long as the site is not simultaneously in a discouraged location under Section 21.03.100(I)(4):
a. Existing buildings and structures outside of residential zones: A stealthed and/or concealed facility on any existing building or structure located outside of a residential zone shall be a preferred location (note, stealthed and/or concealed facilities located on an existing building and/or structure outside of a residential zone are not subject to a 100-foot set back to residential uses);
a.b.City-owned properties including parks. Facilities on City-Owned Properties. Support structures and locations on City-Owned properties are always preferred locations and exempted from being classified as discouraged locations according to the standards in Section 21.03.100(I)(4);
b.c.Parcels within manufacturing and industrial zoning districts; c.d.Parcels within commercial and professional zoning districts; or d.e.Parcels within special zoning districts including planned development zones that are not predominantly residential.

3.2. Discouraged Locations. When an application involves a facility in a discouraged location, applications must include a written justification, supported by factual and verifiable evidence, that shows that no more preferred location is technically feasible and potentially available. The approval authority shall consider whether any alternative site within a preferred location would be technically feasible and potentially available. If no such preferred location alternative exists, the approval authority shall consider whether any Item #5. Page 73
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less discouraged location would be technically feasible and potentially available per the ranking of locations listed in Section 21.03.100(H)(3)(c) hereof. The following locations are all “discouraged” and ordered from most discouraged to least discouraged:
a. Within 100 feet from a structure approved for residential use; b. Within 100 feet from a local, state, or nationally designated historic property, structure, or district;
c. Within 100 feet from a school;
d.c.Parcels within residential zoning districts except stealthed facilities on City-owned properties, places of assembly including without limitation churches, public and institutional uses, and/or schools and educational institutions (note the 100-foot setback to nearest residential use still applies if a Major WFP); City-owned parks; or e.d.Parcels within special districts including planned development zones that are predominantly residential.

4.3. Support Structure Preferences. When an application involves a facility in a discouraged location, applications must include a written justification, supported by factual and verifiable evidence, that shows that no more preferred support structure is technically feasible and potentially available. the approval authority shall, in addition to considering the most favored location in Section 21.03.100(I)(4), consider whether any more preferred support structure would be technically feasible and potentially available. The approval authority may require the applicant to use a more preferred support structure when the alternative is technically feasible and potentially available. The City’s preferences for support structures are as follows, ordered from most preferred to least preferred, as long as the structure is not simultaneously in a discouraged location:
a. Collocation on an existing structure with existing wireless facilities; b. Installations on a rooftop;
c. Installations on a building façade;
d. A stealthed or concealed freestanding facility;
e. Stealthed or concealed installations within the public rights-of-way; f. Installations on a replacement pole(s) within private streets; g. Installations on a new freestanding structure within private streets.

J. Design Standards.

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1. Concealment/stealthing. All wireless facilities must be concealed and/or stealthed to the maximum extent feasible with design elements and techniques that hide, mimic or blend with the underlying support structure, surrounding environment and adjacent uses. The materials used in constructing the antenna shall not be unnecessarily bright, shiny, garish, or reflective.

2. Future Expansion. All new wireless facilities should be designed and sited in a manner that accommodates potential future collocations and other expansions that can be integrated into the proposed wireless facility or its associated structures with no or negligible visual changes to the outward appearance. The approval authority may waive the requirements in this section when the approval authority determines future expansions at a proposed wireless facility would be aesthetically undesirable.

3. Building-Mounted Wireless Facilities. In addition to all other design requirements in this ordinance, the following provisions shall be applied to a wireless facility installed on a building rooftop or facade:
a. Architectural Integration. Non-tower wireless facilities should be completely concealed and architecturally integrated into the existing facade or rooftop features with no visible impacts from any publicly accessible areas at ground level (examples include, but are not limited to, antennas behind existing parapet walls or facades replaced with RF transparent material and finished to mimic the replaced materials). b. Concealment When Integration Not Feasible: Alternatively, when integration with existing building features is not feasible, structures must be completely concealed or appurtenances designed to mimic the support structure’s original architecture and proportions (examples include, but are not limited to, cupolas, steeples, chimneys and water tanks). Facilities must be located behind existing parapet walls or other existing screening elements to the maximum extent feasible.
c. Rooftop Wireless Facilities. All rooftop-mounted equipment must be screened from public view with concealment measures that match the underlying structure in proportion, quality, architectural style and finish to the maximum extent practicable.

The approval authority may approve unscreened rooftop equipment only when it expressly finds that such equipment is effectively concealed due to its low height and/or setback from the roofline.
d. Facade-Mounted Wireless Facilities. When wireless facilities cannot be placed behind existing parapet walls or other existing screening elements, the approval authority may approve facade-mounted equipment in accordance with this Section. All facademounted equipment must be concealed behind screen walls and mounted as flush to the facade as practicable. The approval authority may not approve “pop-out” screen boxes unless the design is architecturally consistent with the original building or support structure. To the extent feasible, facade-mounted equipment must be installed on the facade(s) along the building frontage that is the least prominent or publicly visible.

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4. Towers and Freestanding Wireless Facilities. In addition to all other design requirements in this ordinance, the following provisions shall be applied to a tower or other freestanding wireless facility:
a. Tower-Mounted Equipment. All tower-mounted equipment must be mounted as close to the vertical support structure as possible to reduce its overall visual profile.

Applicants must mount non-antenna, tower-mounted equipment (including, but not limited to, remote radio units/heads, surge suppressors and utility demarcation boxes) directly behind the antennas to the maximum extent feasible. All tower-mounted equipment, cables and hardware must be painted with flat/neutral colors subject to the approval authority’s prior approval.
b. Ground-Mounted Equipment. To the extent technically feasible all ground-mounted equipment must either be concealed underground, or concealed within an existing or new structure, or other enclosure(s) or stealth design subject to the approval authority’s prior approval. The approval authority may require additional concealment or stealthing elements as the approval authority finds necessary or appropriate to blend the ground-mounted equipment, enclosure and/or other improvements into the natural and/or built environment.
c. Faux Trees: In addition to all other design requirements in this ordinance, the following provisions shall apply:
i. Shape and Branching. Faux trees shall be designed and shaped from bottom to top to resemble the natural tree shape associated with the actual tree species that the faux tree is intended to resemble.
ii. Bark Cladding. The entire tower above any fence line shall be fitted with faux-bark cladding, painted or colored with browns or other appropriate earth tones to mimic natural tree bark resembling the actual tree species that the faux tree is intended to resemble.
iii. Equipment Stealthing. All antennas, accessory equipment, cross arms, hardware, cables and other attachments to the faux tree must be painted or colored with a flat greens, browns or other appropriate earth tones to blend into the faux branches. All antennas, remote radio units, tower-mounted amplifiers and other similar equipment larger than one cubic foot shall be fitted with a faux tree “sock” with faux leaves. No tower-mounted equipment shall be permitted to protrude beyond the faux branch canopy such that it would materially alter the applicable tree shape. iv. Material Selection and Approval. All materials and finishes used to stealth wireless facilities mounted on a faux tree shall be subject to prior approval by the Planning Division. Applicants shall use only high-quality materials to stealth the wireless facility. The applicant shall use color-extruded plastics for elements such as the Item #5. Page 76
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faux leaves and faux bark cladding to prolong the like-new appearance and reduce fading caused by exposure to the sun and other weather conditions. d. Other types of stealth facilities include but not limited to faux water towers, faux clocktowers, etc.
i. Other types of stealth facilities will be considered on a case-by-case basis and shall be subject to prior approval by the Planning Division.
ii. Faux facilities shall be designed and shaped from bottom to top to architecturally resemble the structure they are emulating.
iii. Applicants shall use only high-quality materials to stealth the wireless facility. iv. Equipment Stealthing. All antennas, accessory equipment, cross arms, hardware, cables and other attachments to the faux facility must be painted to match the facility and stealthed to be within or appear as an integral architectural element. v. Material Selection and Approval. All materials and finishes used to stealth wireless facilities mounted shall be subject to prior approval by the Planning Division.

5. Maximum Height. To maintain the natural appearance of the community, wireless facilities may not exceed the maximum height allowed by Zoning Code for the applicable zone or 60 feet, whichever is greater.

6. Minimum Setbacks. All wireless facilities must be compliant with all setback requirements applicable to structures on the underlying parcel with the additional requirement that freestanding towers outside the public rights-of-way must be setback from habitable structures approved for residential occupancy by a distance equal to one horizontal foot for every foot of the tower height, or 100 feet, whichever is greater.

7. Landscaping. All ground-mounted equipment shelters shall be screened by walls, fences, trellises, or landscaping at least six feet in height so as to completely screen, camouflage and/or obscure visibility of any ground-mounted equipment from public view. The equipment shelter shall be designed so as to be harmonious with and blend with the natural features, and be compatible with buildings and structures surrounding such structure.

Additionally, landscaping shall be of a type and variety, and installed at sufficient size, to be capable of growing within one year to a landscape screen which obscures the visibility or camouflages the equipment shelter or antenna as appropriate. Irrigation shall also be installed when needed to maintain landscaping.

8. Parking; Access. Any equipment or improvements constructed or installed in connection with any wireless facilities must not reduce any parking spaces below the minimum requirement for the subject property. Whenever feasible, wireless facilities should use existing parking and access rather than construct new parking or access improvements.

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Any new parking or access improvements should be ground-mounted the minimum size necessary to reasonably accommodate the proposed use and comply with applicable safety codes.

9. Security Measures. To prevent unauthorized access, theft, vandalism, attractive nuisance or other hazards, reasonable and appropriate security measures, such as fences, walls and anti- climbing devices, may be approved. Security measures shall be designed and implemented in a manner that enhances or contributes to the overall stealthing or concealment, and the approval authority may condition approval on additional stealth or concealment elements to mitigate any aesthetic impacts, which may include, without limitation, additional landscape features. The approval authority shall not approve barbed wire, razor ribbon, electrified fences, chain link or any similar fencing/security measures.

10. Signage. All wireless facilities must include signage that accurately identifies the equipment owner/operator, the owner/operator’s site name or identification number and a toll-free number to the owner/operator’s network operations center. Wireless facilities may not bear any other signage or advertisements unless expressly approved by the approval authority, or other than de minimis security signage unless expressly approved by the approval authority, required by law or recommended under FCC or other federal governmental agencies.

11. Lights. Wireless facilities may not include exterior lights other than as may be required under Federal Aviation Administration, FCC, other applicable federal or state governmental regulations. All exterior lights permitted or required to be installed must be installed in locations and within enclosures that mitigates illumination impacts on other properties to the maximum extent feasible. Any lights used shall be appropriately shielded from public view. Any light beacons or lightning arresters shall be included in the overall height calculation.

12. Secondary Power Sources including Backup Generators. The approval authority may approve secondary or backup power sources and/or generators generators as required by State law. on a case-by-case basis. The approval authority shall not approve any permanent diesel generators or other similarly noisy or noxious generators in or within 250 100 feet from any residential structure absent a preemption in State and/or Federal law or rulemaking, the showing of extraordinary need, by clear and convincing evidence, such as a declared public emergency.; provided, however, the approval authority may approve sockets or other connections used for temporary backup generators. .A Conditional Use Permit is required, unless otherwise exempted, if a proposal is using more than 500 pounds or 55 gallons of hazardous materials or two hundred cubic feet of compressed gas in the aggregate at any one time shall obtain a conditional use permit as delineated in Sections

21.02.020 and 21.03.040 of this title.

13. Noise. No equipment shall be operated so as to increase the noise in the vicinity of the equipment in excess of five decibels, other than in emergency situations requiring the use of a backup generator or monthly testing of said generator if the testing lasts no longer than fifteen minutes. In all emergency situations, the City shall be immediately notified of the Item #5. Page 78
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use of a backup generator and, on the next City business day, the operator shall secure all required permits and approvals necessary for the operation of the generator.

14. Utilities. All cables and connectors for telephone, primary electric and other similar utilities must be routed underground to the extent feasible in conduits large enough to accommodate future collocated wireless facilities; there shall be no exposed cabling. To the extent feasible, undergrounded cables and wires must transition directly into the pole base without any external doghouse. Meters, panels, disconnect switches and other associated equipment must be concealed in inconspicuous locations to the fullest extent technically feasible. The approval authority shall not approve new overhead utility lines or service drops merely because compliance with the undergrounding requirements would increase the project cost. Microwave or other wireless backhaul is discouraged when it would involve a separate and unstealthed or unconcealed antenna.

15. Compliance with Laws. All wireless facilities must be designed and sited in compliance with all applicable federal, state, regional, and local laws, regulations, rules, restrictions and conditions, which includes without limitation the California Building Standards Code, Americans with Disabilities Act, general plan and any applicable specific plan, the Glendora Municipal Code and any conditions or restrictions in any permit or other governmental approval issued by any public agency with jurisdiction over the project.

16. Administrative Design Guidelines. The Director may develop, and from time to time amend, design guidelines consistent with the generally applicable design regulations to clarify the aesthetic and public safety goals and standards in this ordinance for City staff, applicants and the public. The design guidelines shall provide more detailed standards to implement the general principals articulated in this section and may include specific standards for particular wireless facilities or site locations but shall not unreasonably discriminate between functionally equivalent service providers. The design guidelines, and any subsequent amendments, shall not be effective unless approved by a resolution adopted by the City Council. If a conflict arises between the development standards specified in this ordinance and the design guidelines adopted under this section, the development standards specified in this ordinance shall control.

K. Standard Conditions for Approved Permits.

1. General. All EFR, Minor WFP and Major WFP wireless facilities approved under this ordinance or deemed approved by the operation of law shall be subject to the following conditions:
a. Permit Term; Approval Applies to Land. The permit will automatically expire 20 years and one day from its issuance. Any other permits or approvals issued in connection with any collocation, modification or other change to this wireless facility, which includes without limitation any permits or other approvals deemed-granted or deemedapproved under federal or state law, will not extend this term limit unless expressly provided otherwise in such permit or approval or required under federal or state law.

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No change in ownership of the wireless facility, the site, or the subject property shall affect the permit term. This permit may not be transferred to another site or property. b. Permit Renewal. The permittee may apply for permit renewal not more than one year before this permit expires. The permittee must demonstrate that the subject wireless facility complies with all the conditions of approval associated with its permit and all applicable provisions in this Code that exist at the time the decision to renew or not renew is rendered. The Director may modify or amend the conditions on a case-by-case basis as may be necessary or appropriate to ensure compliance with this Code or other applicable law. Upon renewal, this permit will automatically expire 20 years and one day from its issuance. Additional permit renewals shall be subject to the procedures in this condition.
c. Permit Expiration. This permit will automatically expire 18 months from the approval date (the “build-out period”) unless the permittee obtains all other permits and approvals required to install, construct and/or operate the approved wireless facility, which includes without limitation any permits or approvals required by any federal, state or local public agencies with jurisdiction over the subject property, support structure or the wireless facility and its use. The permittee may request in writing, and the Director may grant in writing, one six-month extension to the build-out period if the permittee submits substantial and reliable written evidence demonstrating justifiable cause for a six-month extension. If the build-out period (and any extension) finally expire, the permit shall be automatically void but the permittee may resubmit a complete application, which includes, without limitation all application fees, for the same or substantially similar project.
d. Approved Plans. Any construction plans submitted to the building official shall incorporate the permit, together with all conditions of approval and the photo simulations associated with the permit (collectively, the “approved plans”). The permittee must construct, install and operate the wireless facility in substantial compliance with the approved plans. Any alterations, modifications or other changes to the approved plans, whether requested by the permittee or required by other departments or public agencies with jurisdiction over the wireless facility, shall be subject to the Director’s prior review and approval. After the Director receives a written request to approve an alteration, modification or other change to the approved plans, the Director may refer the request to the original approval authority if the Director finds that it proposes a substantial change from the approved plans or implicates a significant or substantial land-use concern.
e. Post-Installation Certification. Within 60 calendar days after the permittee commences full, unattended operations at a wireless facility, the permittee shall provide the Director with documentation reasonably acceptable to the Director that the wireless facility has been installed and/or constructed in strict compliance with the approved plans. Such documentation shall include without limitation as-built drawings, GIS data and site photographs. The Director or their designee shall either certify in writing that the Item #5. Page 80
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wireless facility complies with the approved plans or order the permittee to correct any noncompliance.
f. Adverse Impacts on Other Properties. The permittee shall use all reasonable efforts to avoid any and all unreasonable, undue or unnecessary adverse impacts on nearby properties that may arise from the permittee’s or its authorized personnel’s construction, installation, operation, modification, maintenance, repair, removal and/or other activities on or about the site. The permittee shall not perform or cause others to perform any construction, installation, operation, modification, maintenance, repair, removal or other work that involves heavy equipment or machines except during normal construction work hours authorized by Code Section 8.20.070. The restricted work hours in this condition will not prohibit any work required to prevent an actual, immediate harm to property or persons. The Director may issue a stop work order for any activities that violates this condition in whole or in part. g. Compliance with Applicable Laws. The permittee shall maintain compliance at all times with all federal, state and local statutes, regulations, orders or other rules that carry the force of law (“laws”) applicable to the permittee, the subject property, the wireless facility or any use or activities in connection with the use authorized in this permit. If the Director finds good cause to believe that the wireless facility is not in compliance with any laws applicable to human exposure to RF emissions, either individually or cumulatively with other transmitters in the vicinity, the Director may require the permittee to submit a written report certified by a qualified radio frequency engineer familiar with the wireless facility that certifies that the wireless facility is in compliance with all such laws. The Director may order the facility to be powered down if, based on objective evidence, the Director finds that the wireless facility is not in compliance with any laws applicable to human RF emissions exposure until such time that the permittee demonstrates compliance with such laws. h. Site Maintenance. The permittee shall keep the site area, which includes, without limitation, any and all improvements, equipment, structures, access routes, fences and landscape features, in a neat, clean, safe and code compliant condition in accordance with the approved plans and all conditions in this permit. The permittee shall keep the site area free from all litter and debris at all times. Routine maintenance shall be restricted to normal construction work hours specified in Code Section 8.20.070. The permittee, at no cost to the City, shall remove and remediate any graffiti or other vandalism at the site within 48 hours after the permittee receives notice or otherwise becomes aware that such graffiti or other vandalism occurred. i. Landscape Features. The permittee shall replace any landscape features damaged or displaced by the construction, installation, operation, maintenance or other work performed by the permittee or at the permittee’s direction on or about the site. If any trees are damaged or displaced, the permittee shall hire and pay for a licensed arborist to select plant and maintain replacement landscaping in an appropriate location for the species. Any replacement tree must be substantially the same size as the damaged tree Item #5. Page 81
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or as otherwise approved by the City. The permittee shall, at all times, be responsible to maintain any replacement landscape features.
j. Abandonment. The permittee shall notify the Director when the permittee intends to abandon or decommission the wireless facility authorized under this permit. In addition, the wireless facility authorized under this permit shall be deemed abandoned if the wireless facility has not operated for any continuous six-month period and the permittee fails to resume operations within 90 days from a written notice from the Director. Within 90 days after a wireless facility is abandoned or deemed abandoned, the permittee and/or property owner shall completely remove the wireless facility and all related improvements and shall restore all affected areas to a condition compliant with all applicable laws, which includes without limitation this Code. The permittee and/or property owner may request an extension to complete restoration to 180 days after a wireless facility is abandoned or deemed abandoned, which the Director may grant if the applicant presents evidence of good cause for the extension. In the event that neither the permittee nor the property owner complies with the removal and restoration obligations under this condition within the required period, the City shall have the right (but not the obligation) to perform such removal and restoration with or without notice, and the permittee and property owner shall be jointly and severally liable for all costs and expenses incurred by the City in connection with such removal and/or restoration activities; the City may also collect such costs from the performance bond posted and to the extent such costs exceed the amount of the performance bond, collect those excess costs in accordance with this Code. Unless otherwise provided herein, the City has no obligation to store such facility or associated equipment. k. Inspections; Emergencies. The permittee expressly acknowledges and agrees that the City’s officers, officials, staff, agents, contractors or other designees may enter onto the site and inspect the improvements and equipment upon reasonable prior notice to the permittee and/or property owner. Notwithstanding the prior sentence, the City’s officers, officials, staff, agents, contractors or other designees may, but will not be obligated to, enter onto the site area without prior notice to support, repair, disable or remove any improvements or equipment in emergencies or when such improvements or equipment threatens actual, imminent harm to property or persons. The permittee and/or property owner, if present, may observe the City’s officers, officials, staff or other designees while any such inspection or emergency access occurs. l. Safety Hazard Protocol. If Los Angeles County Fire Department finds good cause to believe that the wireless facility presents an immediate fire risk, electrical hazard or other threat to public health and safety in violation of any applicable law, the Fire Chief or their designee may order the facility to be shut down and powered off until such time as the immediate threat has been mitigated, after a good faith effort is made to notify the applicant, if feasible. Any mitigations required shall be at the permittee’s sole cost and expense.
m. Contact Information. Prior to final inspection and at all times relevant to this permit, the permittee shall keep on file with the Planning Division basic contact and site Item #5. Page 82
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information. This information shall include, but is not limited to, the following: (A) the name, physical address, notice address (if different), direct telephone number and email address for (i) the permittee and, if different from the permittee, the (ii) site operator, (ii) equipment owner, (iii) site manager and (iv) agent for service of process; (B) the regulatory authorizations held by the permittee and, to the extent applicable, site operator, equipment owner and site manager as may be necessary for the facility’s continued operation; (C) the facility’s site identification number and/or name used by the permittee and, to the extent applicable, site operator, equipment owner and site manager; and (D) a toll-free telephone number to the facility’s network operations center where a live person with power-down control over the facility is available 24 hours-per-day, seven days-per-week. Within 10 business days after a written request by the City, the permittee shall furnish the City with an updated form that includes all the most-current information described in this condition. n. Indemnification. The permittee and, if applicable, the property owner upon which the wireless facility is installed shall defend, indemnify and hold harmless the City, City Council and the City’s boards, commissions, agents, officers, officials, employees and volunteers (collectively, the “indemnitees”) from any and all (A) damages, liabilities, injuries, losses, costs and expenses and from any and all claims, demands, law suits, writs and other actions or proceedings (“claims”) brought against the indemnitees to challenge, attack, seek to modify, set aside, void or annul the City’s approval of this permit, and (B) other claims of any kind or form, whether for personal injury, death or property damage, that arise from or in connection with the permittee’s or its agents’, Directors’, officers’, employees’, contractors’, subcontractors’, licensees’ or customers’ acts or omissions in connection with this permit or the wireless facility. The permittee acknowledges and agrees that the City shall have the right to approve legal counsel providing the City’s defense, and the property owner and/or permittee (as applicable) shall promptly reimburse the City for any costs and expenses directly and necessarily incurred in its defense.
o. Insurance. The permittee shall obtain and maintain throughout the term of the permit a type and amount of insurance as specified by City's risk management. The relevant policy(ies) shall name the City, its elected/appointed officials, commission members, officers, representatives, agents, and employees as additional insured. The permittee shall use its best efforts to provide thirty days prior notice to the community development Director of to the cancellation or material modification of any applicable insurance policy.
p. Performance Bond. Prior to issuance of a wireless encroachment permit, the permittee shall file with the City, and shall maintain in good standing throughout the term of the approval, a performance bond or other surety or another form of security for the removal of the facility in the event that the use is abandoned or the permit expires, or is revoked, or is otherwise terminated. The security shall be in the amount equal to one hundred percent of the cost of removal of the facility as specified in the application for the WFP or as that amount may be modified by the community development Director in the permit based on the characteristics of the installation and shall not be less than Item #5. Page 83
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Ordinance No. ____ Page 27 of 30
150% of the value of the structure based on Building Permit valuation. The permittee shall reimburse the City for staff time associated with the processing and tracking of the bond, based on the hourly rate adopted by the City Council. Reimbursement shall be paid when the security is posted and during each administrative review. q. Record Retention. Throughout the permit term, the permittee must maintain a complete and accurate copy of the written administrative record, which includes without limitation the WFP application, the WFP, the approved plans and photo simulations incorporated into such approval, all conditions associated with the approval, any ministerial permits or approvals issued in connection with the WFP approval and any records, memoranda, documents, papers and other correspondence entered into the public record in connection with the permit (collectively, “records”). If the permittee does not maintain such records as required in this condition, any ambiguities or uncertainties that would be resolved by inspecting the missing records will be construed against the permittee. The permittee shall protect all records from damage from fires, floods and other hazards that may cause deterioration. The permittee may keep records in an electronic format; provided, however, that hard copies or electronic records kept in the City’s regular files will control over any conflicts between such City- controlled copies or records and the permittee’s electronic copies.

L. Permit Revocation.

1. Any EFR or WFP approval may be revoked for failure to comply with any imposed conditions, any City standard, or any applicable Code, regulation or law. Said revocation shall be preceded by notice and a reasonable opportunity to cure. The decision of the Community Development Director to revoke an approval shall be final unless appealed to the Planning Commission within fifteen calendar days after the date of such decision in accordance with the Section 21.01.030(F).

2. Any Major WFP approval may be revoked in accordance with Code Section 21.02.020(J) and the appeal procedures attendant thereto.
a. Truthful and Accurate Statements. The permittee acknowledges that the City’s approval relies on the written and/or oral statements by permittee and/or persons authorized to act on permittee’s behalf. In any matter before the City in connection with the permit or the wireless facility, neither the permittee nor any person authorized to act on permittee’s behalf shall, in any written or oral statement, intentionally provide material factual information that is incorrect or misleading or intentionally omit any material information necessary to prevent any material factual statement from being incorrect or misleading.
b. City’s Standing Reserved. The City’s grant or grant by operation of law of a permit does not waive, and shall not be construed to waive, any standing by the City to challenge any provision in federal or state law or any interpretation thereof.

Item #5. Page 84
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Ordinance No. ____ Page 28 of 30

3. Modified Conditions. The City Council authorizes the Director to modify, add or remove conditions to any permit as the Director deems necessary or appropriate to: (a) protect and/or promote the public health, safety and welfare; (b) tailor the standard conditions listed in Section 21.03.100(K)(1) to the particular facts and circumstances associated with the deployment; and/or (c) memorialize any changes to the proposal as needed for compliance with this Code, health and safety requirements, and/or any other laws.

M. Legal nonconforming wireless telecommunications facilities on private property.

1. Legal nonconforming wireless telecommunications facilities are those private property wireless facilities that existed but did not conform to this ordinance on the date this ordinance became effective.

2. Legal nonconforming wireless telecommunications facilities subject to this ordinance shall, within ten years from the date this ordinance became effective, be brought into conformity with all requirements of this ordinance unless otherwise exempted by federal and state law; provided, however, that should the owner desire to expand or modify the facility, intensify the use, or make some other change in a conditional use, the owner shall comply with all applicable provisions of this Code at such time, to the extent the City can require such compliance under federal and state law.

3. An aggrieved person may file an appeal to the City Council of any decision of the director or other approval authority made pursuant to this Section 21.03.100(J). In the event of an appeal alleging that the ten-year amortization period is not reasonable as applied to a particular property, the City Council may consider the amount of investment or original cost, present actual or depreciated value, dates of construction, amortization for tax purposes, salvage value, remaining useful life, the length and remaining term of the lease under which it is maintained (if any), and the harm to the public if the structure remains standing beyond the prescribed amortization period, and set an amortization period accordingly for the specific property.

N. Special Exceptions for Federal or State Preemption.

1. Preface. The provisions in this section establish a procedure by which the City may grant an exception to the standards in this ordinance but only to the extent necessary to avoid conflict with applicable federal or state law. When the applicant requests an exception, the approval authority shall consider the findings in Section 21.03.100(L)(2) in addition to the findings required under Section 21.03.100(G)(1). Each exception is specific to the facts and circumstances in connection with each application. An exception granted in one instance shall not be deemed to create a presumption or expectation that an exception will be granted in any other instance.

2. Findings for an Exception. The approval authority may grant an exception to any provision or requirement in this ordinance only if the approval authority finds that a denial based on the application’s noncompliance with a specific provision or requirement would violate federal law, state law or both.

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Ordinance No. ____ Page 29 of 30

3. Scope of Exception. If the approval authority finds that an exception should be granted, the exception shall be narrowly tailored so that the exception deviates from this ordinance to least extent necessary for compliance with federal or state law.

4. Burden of Proof. The applicant shall have the burden to prove to the approval authority that an exception should be granted pursuant to this section. The standard of evidence shall be the same as required by applicable federal or state law for the issue raised in the applicant’s request for an exception.”
SECTION 4. The 21.A.C Table C—Permitted and conditionally permitted uses of the Zoning Code, is hereby amended, to repeal the line item forstrike “Television, radio, and other transmission facilities” and then replace with the following (to be codified in alphabetized order in Table):

Wireless Telecommunication
on Private and Non-ROW
Property
See, Section 21.03.100 (All
Zones)
Wireless Telecommunication on Private and Non-ROW Property, see Chapter SECTION

21.03.100”
SECTION 45. If any section, Section, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Ordinance.

The City Council declares that it would have passed this Ordinance and each and every section, Section, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 56. The City Clerk is directed to certify this Ordinance and cause it to be published in the manner required by law.

SECTION 67. This Ordinance shall become effective thirty days after the date of its adoption.

SECTION 78. The City Council finds that this Ordinance is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3), Common Sense Exemption, in that it can be seen with certainty that there is no possibility for this action to have a significant effect on the environment, and individual development applications will be reviewed under CEQA as they are proposed. Adoption of this Ordinance would enact changes in land use regulations adding additional regulations and siting requirements on wireless facilities that would reduce their impacts, and it can be seen with certainty that its adoption will not have a significant effect on the environment because it will not allow for the development of any new or expanded wireless communication facilities anywhere other than where they were previously allowed under existing federal, state and local regulations.

Item #5. Page 86
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Ordinance No. ____ Page 30 of 30
PASSED, APPROVED and ADOPTED this __ day of _____, 2022.

City Council of Glendora, California
BY: __________________________________
KAREN K. DAVIS
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk/Communications Director of the City of Glendora, do hereby certify that the foregoing Ordinance was introduced for first reading on the _____ day of ______, 2022. Thereafter, said Ordinance was duly approved and adopted at a regular meeting of the City Council on the _____ day of ______, 2022, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

I further certify that said Ordinance was published as required by law in a newspaper of general circulation in the City of Glendora, California on the _____ day of ______, 2022.

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #5. Page 87
Meeting Date: 11/8/2022 / Packet Page #: 257

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: NOVEMBER 8, 2022
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: INTRODUCTION AND FIRST READING OF AN ORDINANCE REVISING SECTIONS

5.04.090 AND 5.08.050 TO CHAPTER 5.04 "LICENSES" AND CHAPTER 5.08 “LICENSE TAXES,” OF TITLE 5 "BUSINESS LICENSES AND REGULATIONS," OF THE GLENDORA MUNICIPAL CODE. (STRATEGIC PLAN ITEM 33 - EMO)

RECOMMENDATION
That the City Council:

1. Open the Public Hearing, accept evidence and testimony presented and, in the absence of substantial evidence to the contrary, consider the following: Waive full reading, read by title only, and introduce for first reading an Ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL AMENDING SECTIONS 5.04.090 AND 5.08.050 TO CHAPTER 5.04 "LICENSES” AND CHAPTER

5.08 “LICENSE TAXES,” OF TITLE 5 "BUSINESS LICENSES AND REGULATIONS,” OF THE GLENDORA MUNICIPAL CODE.

EXECUTIVE SUMMARY
The Strategic Plan, adopted in 2020, included goals specific to business tax license municipal code modernization (Item # 33-EMO) that would aid in enhancing and modernizing the organization. These goals included the proposal of municipal code changes for consideration, as well as working with HdL to analyze the City’s business tax ordinance for improvements.

Improvements in business license processing have been made to make the tax liability more accurate and efficient as well as providing a clearer path through the online application process.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On June 14th, 2022, the City Council approved the Finance staff to move forward with the recommended administrative policy changes to the current Business License Ordinance for approval.

DISCUSSION
In alignment with the City’s Strategic Plan goals, Finance and HdL reviewed for potential administrative revisions of the current Business License Tax Ordinance (Title 5). These revisions do not compromise business tax and only effect the implementation of existing codes outlined in the ordinance. The following administrative changes would create a more explicitly stated business license tax ordinance and make obtaining a business license more accessible.

Entirely removing section 5.04.090 (provided below) would eliminate the regulatory burden on the tax, without diminishing the authority of the business license.

5.04.090 - Issuance when permit required as prerequisite.

No license shall be issued to engage in any business when the provisions of this chapter or any other ordinance of this city require a permit to be obtained as a prerequisite to engaging in such business, until such permit is first obtained. Any license issued in violation of this section shall be void. (Ord. 1164 § 1, 1972)
Item #6. Page 1
Meeting Date: 11/8/2022 / Packet Page #: 258
Staff Report Page 2 of 3
This section requires permitted businesses to have a permit prior to obtaining a business license and invalidates any license where a required permit is not obtained. The permit requirement is counterintuitive to the business license process and is not needed as the permit is the regulatory item not the business license. The recommendation to remove this section entirely would eliminate the regulatory burden on the tax, without diminishing the authority of the business license.

Amending section 5.08.050 (current ordinance provided below) would provide for a more precise and simplified calculation of recovery and less burdensome tracking of recovery costs.

5.08.050 - Failure to pay – Penalty.

For failure to pay any license tax when due, the director of finance shall add a penalty of twentyfive percent of such license tax on the day following the date of delinquency, and a similar penalty one month thereafter. In the event that a license tax is not paid after such penalties have been assessed, a further penalty shall be assessed based upon the actual administrative costs incurred by the city, commencing from the date upon which the final twenty-five percent penalty was imposed. As a result of enforcing the provisions of this chapter, the director of finance shall maintain and keep records of all such administrative costs.

Amending this section (as recommended below) removes the burden of tracking costs and more closely aligns the City’s penalty procedures with most of Glendora’s neighboring cities.

5.08.050 - Failure to pay – Penalty.

For failure to pay any license tax when due, the director of finance shall add a penalty of ten (10) percent of such license tax on the day following the date of delinquency, and an additional penalty of ten (10) percent of the original fee shall be added at the close of business of the last day of each calendar month thereafter. Each penalty shall become part of the license fee required by this article. However, in no case shall the total penalty exceed one hundred (100) percent of the original fee.

This section establishes penalty rates, as well as administrative recovery for non-payment and should be treated as a penalty and not draw a cost analysis burden.

In review of the overall business license application process, items quick to adjust that do not require an ordinance change are currently being implemented.

License Tax true-up – When a business estimates its revenues during the application process, taxes are assessed based on those estimates, at the end of the year (1 year from license issuance) HdL will contact the business regarding the actual revenue during that time to determine the difference in tax owed between the estimates and actual revenue earned. The tax true-up calculation will result in either a balance owed to the City or a refund to the taxpayer.

Online Application – With both the paper file download and the online application button being on the same page, to simplify the process and encourage business owners to utilize our online application, we are removing the downloadable form.

These are the first steps in updating the process and a comprehensive overview of the process from start to finish is underway and will report back new updates and process changes.

FISCAL IMPACT
Removal of municipal code section 5.04.090 (Issuance when permit required as prerequisite) does not have any financial impact however it will enhance the processing time of business licenses.

For section 5.08.050 (Failure to pay – Penalty) HdL performed a comparison of the current penalty tax structure and the proposed penalty structure based on penalties assessed for FY 2021-22. HdL concluded, under the new penalty structure, the City of Glendora could see a 12.4% increase in penalty Item #6. Page 2
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Staff Report Page 3 of 3
revenue. The City sees minimal revenue from penalties, for example, for FY 2021-22 penalties had this change been made for the full year revenue would have increased by $1,300 from $10,433 to $11,733.

This minimal potential increase only impacts those businesses that have not paid timely.

ENVIRONMENTAL DETERMINATION
There is no CEQA impacts associated with the recommendations in this report.

Prepared By Ryan Phelps, Senior Accountant
Concurs With Not Applicable
Reviewed By Kyle Johnson, Assistant Director Finance
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Ordinance – Business License
B. Notice of Public Hearing
C. Presentation
Item #6. Page 3
Meeting Date: 11/8/2022 / Packet Page #: 260
ORDINANCE _______

AN ORDINANCE OF THE CITY OF GLENDORA REPEALING AND
REPLACING SECTIONS OF CHAPTER 5.04 (LICENSES) OF TITLE 5 (BUSINESS LICENSES AND REGULATIONS) OF THE GLENDORA

MUNICIPAL CODE

THE CITY COUNCIL
City of Glendora, California

THE CITY COUNCIL OF THE CITY OF GLENDORA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Section 5.04.090 of the Glendora Municipal Code “Issuance when permit required as prerequisite” is hereby repealed in its entirety.

SECTION 2. Section 5.08.050 of the Glendora Municipal Code “Failure to pay – Penalty” is hereby repealed in its entirety and restated as follows:

As a result of enforcing the provisions of this chapter, the director of finance shall maintain and keep records of all such administrative costs.
“Section 05.08.050 Failure to pay – Penalty. For failure to pay any license tax when due, the director of finance shall add a penalty of ten (10) percent of such license tax on the day following the date of delinquency, and an additional penalty of ten (10) percent of the original fee shall be added at the close of business of the last day of each calendar month thereafter.

Each penalty shall become part of the license fee required by this article. However, in no case shall the total penalty exceed one hundred (100) percent of the original fee.” SECTION 3. The City Council finds that this Ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) because: (1) it does not constitute a “project” under CEQA Guidelines Section 15378(b)(2) in that it constitutes general policy and procedure making; (2) it does not constitute a “project” under CEQA Guidelines Section 15378(b)(5) in that it has no potential for resulting in physical change to the environment, either directly or indirectly, and (3) in the alternative, it is exempt from CEQA pursuant to CEQA Guidelines Section 15060(c)(2), since the activity will not result in direct or reasonably foreseeable indirect physical change in the environment, and Section 15061(b)(3), since it can be seen with certainty that there is no possibility that this Ordinance will have a significant effect on the environment.

SECTION 4. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance or its application to any person or circumstance, is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this ordinance, or its Item #6. Page 4
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Ordinance _____ Page 2 of 2
application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause, phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

SECTION 5. Certification and Posting. The City Clerk shall cause this Ordinance to be posted in three (3) public places in the City within fifteen (15) days after its passage, in accordance with the provisions of Government Code § 36933. The City Clerk shall further certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting, to be entered in the Book of Ordinances of the Council of this City.

SECTION 6. This Ordinance shall take effect 30 days after its adoption.

PASSED, APPROVED and ADOPTED this ___ day of ____, 2022.

City Council of Glendora, California
BY: __________________________________

KAREN K DAVIS
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Ordinance was introduced for first reading on the _____ day of ______, 2022. Thereafter, said Ordinance was duly approved and adopted at a regular meeting of the City Council on the _____ day of ______, 2022, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

I further certify that said Ordinance was published as required by law in a newspaper of general circulation in the City of Glendora, California on the _____ day of ______, 2022.

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #6. Page 5
Meeting Date: 11/8/2022 / Packet Page #: 262
San Gabriel Valley Examiner
709 E. Route 66 Ste. A
Glendora, CA 91740
626-852-3374
City of Glendora
Attn: City Clerk
116 E. Foothill Blvd.

Glendora, CA 91741

PROOF OF PUBLICATION
(201 5.5 C.C.P.)

STATE OF CALIFORNIA
County of Los Angeles
I am over the age of eighteen years, I am not
a party to the above-entitled matter. I am the
principal clerk of the Publisher of the San
Gabriel Valley Examiner, an adjudicated
newspaper of general circulation printed and
published weekly in the City of Glendora,
County of Los Angeles. The San Gabriel Valley
Examiner has been adjudged a newspaper of
general circulation by the Superior Court of
the County of Los Angeles, State of California,
under the date of July 19, 1999, case Number
KS 005341. The notice, of which the annexed
is a true printed copy, has been published in
each regular and entitled issue of said
newspaper and not any supplement thereof on
the following dates to wit:

October 27, 2022
I declare under penalty of perjury that the
foregoing is true and correct.

Executed in the City of Glendora, Los Angeles
County, California
On this 27th day of October 2022.

Signature

NOTICE OF PUBLIC HEARING
City Council
YOU MAY BE AFFECTED BY THE FOLLOWING:
_____________________________________________
NOTICE IS HEREBY GIVEN that the City Council will hold a public hearing in the City Council Chamber of City Hall, 116 E. Foothill Boulevard, Glendora, California, on Tuesday, November 8, 2022 at 7:00 p.m. to receive and consider all evidence and reports relative Business License Ordinance Administrative Update.

All interested parties are invited to attend said hearing and express their views on this matter. Should you be unable to attend the public hearing, your comments must be made in writing and delivered to the City Clerk prior to the scheduled hearing date. Related documents are on file for public inspection and copying for the cost of duplication starting October 27, 2022 at the Office of the City Clerk, 116 E.

Foothill Blvd, Glendora, California, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, exclusive of holidays.

Further Information on the above application may be obtained or viewed at the Administrative Services Department, Finance Division, located at 116 E Foothill Blvd or by telephone at (626) 914-8245.

Business License Ordinance
• 5.04.090 – Issuance when permit required as prerequisite. • Repeal in its entirety
• Permit is regulatory, license is a tax
• 5.08.050 – Failure to pay – Penalty.
• Repeal and restate municipal code
• Remove cost analysis burden
Item #6. Page 8
Meeting Date: 11/8/2022 / Packet Page #: 265
3 Business License Ordinance
Existing Code Recommended Code
1 Day Delinquency – 25% Penalty
1 Month Since Delinquent – 25% Penalty
Actual Administrative Cost – Up to 50%
Maximum Penalty – 100% of Tax
1 Day Delinquency – 10% Penalty
1 Month Since Delinquent – 10% Penalty
Every Month Thereafter – 10% Penalty
Maximum Penalty – 100% of Tax
Item #6. Page 9
Meeting Date: 11/8/2022 / Packet Page #: 266
4 License Tax True-up
Online Application
Business License Process Update
• Removal of paper file download from online application page A. Revenue estimate on application determines tax due initially B. End of year 1, Hdl receives actual revenue, determines actual tax owed C. Over/Underpayments rectified
Item #6. Page 10
Meeting Date: 11/8/2022 / Packet Page #: 267
Recommendations

1. Repeal 5.04.090 in its entirety, repeal and replace 05.08.050 and introduce it for first reading.
5 That the City Council:

Item #6. Page 11
Meeting Date: 11/8/2022 / Packet Page #: 268

CALL TO ORDER
Mayor Davis called the SPECIAL MEETING of the City Council of the City of Glendora to order at 5:00 p.m.

ROLL CALL
Council Member Present: Michael Allawos, David Fredendall, Mendell Thompson, Mayor Pro Tem Gary Boyer via Zoom, Mayor Karen Davis
Council Member Absent: None
Staff members present: City Manager Adam Raymond, City Attorney William Wynder (Arrived 5:37 p.m.), Assistant City Manager Moises Lopez, Administrative Service Director/City Treasurer Marie Ricci, Information Technology Director Sam Robbin, City Clerk Communications Director Kathleen Sessman, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, City Clerk Specialist Lorena Cordova, and Deputy City Clerk/Records Manager Elvia Dominguez

UNFINISHED BUSINESS

1. Conduct interviews and appoint applicants to fill unscheduled vacancies on City Council appointed Planning and Water Commissions
RECOMMENDATION: 1) Provide direction on appointing applicants to fill vacancies.

The City Council interviewed the following candidates:

Time Applicants Commission
5:00 pm Holmes, Michael Water Commission
5:10 pm Faber, Brian Planning Commission
5:20 pm Keating, Kurt Planning Commission
5:30 pm Cici, Pat Water Commission
5:50 pm Jones, Samuel Planning Commission
A staff report was presented by Deputy City Clerk/Records Manager Dominguez, which included an announcement that prior to the interviews a notification was received by applicant Randy Schlosser to withdraw his application. In addition, a notification was received by Water Commissioner Armel that due to changes in his work commitments, he would no longer be able to serve on the Water Commission which left two applicants to fill the two unscheduled vacancies on the Water Commission. Since the number of applications equaled the number of vacancies Deputy City Clerk/Records Manager Dominguez requested that the City Council waive the formal nomination process for the Water City of Glendora Minutes
City Council Special Meeting
Tuesday, October 25, 2022
Council Chamber 116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Item #7. Page 1
Meeting Date: 11/8/2022 / Packet Page #: 269
Minutes Tuesday, October 25, 2022 Page 2 of 2
City Council Meeting City Council Special Meeting
Commission and appoint Michael Holmes and Pat Cici to fill vacancies in the Water Commission, with both unexpired terms ending June 30, 2025. There were no objections.

Deputy City Clerk/Records Manager Dominguez then announced that nominations were in order for the Planning Commission and requested each Council member select one candidate from the list of applicants interviewed.

Council Member Nominee
Michael Allawos Kirk Keating
Gary Boyer Brian Faber
Karen Davis Brian Faber
David Fredendall Kirk Keating
Mendell Thompson Brian Faber
Deputy City Clerk/Records Manager Dominguez announced that Brian Faber received a majority of the nomination votes and is therefore appointed to fill the vacancy in the Planning Commission for an unexpired term ending June 30, 2025.

Mayor Davis thanked applicants and congratulated the newly appointed Commissioners.

ADJOURNMENT
Mayor Davis adjourned the meeting at 5:54 p.m.

Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on __________________ by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).

Item #7. Page 2
Meeting Date: 11/8/2022 / Packet Page #: 270

CALL TO ORDER
Mayor/Chair Davis called the meeting of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 6:00 PM.

ROLL CALL
Council Members/Commissioners present: Michael Allawos, David Fredendall, Mendell Thompson, Mayor Pro Tem/Vice-Chair Gary Boyer, Mayor/Chair Karen K. Davis Council Members/ Commissioners absent: None
Staff members present: City Manager/Executive Director Adam Raymond, City/Authority Attorney William Wynder, Chief of Police Matt Egan, City Clerk/Communications Director Kathleen R. Sessman, Administrative Services Director/City Treasurer Marie Ricci, Community Development Director Jeff Kugel, Community Services Director John Aguirre, Library Director Janet Stone, Information Technology Director Sam Robbin, Transportation Manager Steven Mateer, Hanna & Brophy Defense Counsel Dave Thomas, AdminSure representative Jennifer Lundwall, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, City Clerk Specialist Lorena Cordova, and Deputy City Clerk/Records Manager Elvia Dominguez

CLOSED SESSION
City/Authority Attorney Wynder read the agendized Closed Session title into the record as follows:

1. CONFERENCE WITH LABOR NEGOTIATORS A closed session will be held, pursuant to Government Code §54957.6 to conduct labor negotiations.

City Negotiators: City Manager Raymond, City Attorney Wynder, Administrative Services Director Ricci, and Assistant City Manager Lopez Employee Organization: American Federation of State, County & Municipal Employees (AFSCME), and Glendora Management Association (GMA)

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with: Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.

3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, October 25, 2022
City Hall Council Chamber
116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Item #7. Page 3
Meeting Date: 11/8/2022 / Packet Page #: 271
Minutes Tuesday, October 25, 2022 Page 2 of 6
City Council Meeting City Council, Successor Agency and Housing Authority pending litigation to which the City is a party. The title of such litigation is as follows: David Wanstrath vs. City of Glendora; WCAB No. ADJ 14314000; Claim No. 19-143122

4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(d)(2) and (e)(1) because there is a significant exposure to litigation in one (1) but which the City believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed.

Mayor/Chair Davis invited public comment and inquired if any requests had been received. There were no written correspondence and/or request from participants wishing to provide public comment; therefore, Mayor/Chair Davis convened the meeting into Closed Session at 6:03 p.m.

Mayor/Chair Davis adjourned Closed Session and reconvened the meeting back into Open Session at 7:00 p.m. with all members present and requested that City/Authority Attorney Wynder report out of Closed Session.

City/Authority Attorney Wynder stated that Closed Session was held to discuss four (4) itmes and reported the following actions: Item #1) A privileged and confidential briefing was given on proposals and counter proposals for American Federation of State, County and Municipal Employees (AFSCME), and Glendora Management Association (GMA), and City Council unanimously authorized a negotiation position. Item #2) A brief status report was given with respect to property 1762 Dale Road, APN 8631-013-023 and city property APN 8655-007-900, APN 8655-007-901, APN 8655-007-902, and APN 8655-021-900, no questions were asked, and no reportable action was taken.

Item #3) A privileged and confidential briefing was given by the Workers Compensation litigation counsel on a settlement, which the City Council accepted in principle, subject to execution of a comprehensive release agreement. For Item #4) A Privileged and confidential briefing was given, questions were asked and answered, and no reportable action was taken.

INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Wesley Hall of Foothill Church.

The Pledge of Allegiance was led by Bo Gutzwiller of the Glendora Library Friends Foundation.

STUDENT REPORTS

5. High School Student Representative Report
Student reports were presented by Charter Oak High School Representative Viviana Salazar; Whitcomb High School Representative Josh Medel; and Saint Lucy’s High School Representative Olivia Rizk.

REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests for reordering of or additions to the agenda.

PUBLIC COMMENT
Item #7. Page 4
Meeting Date: 11/8/2022 / Packet Page #: 272
Minutes Tuesday, October 25, 2022 Page 3 of 6
City Council Meeting City Council, Successor Agency and Housing Authority

6. Public Comments received
Mayor/Chair Davis opened the public comment period. Written correspondence and/or requests to provide comments were received from the following: Paul Lopez, Joe Cina, Grace Kuo, Dennis Willut, Rena Sloan, Audrey Teasdale, Michael Baron, Kamal Stephan, Olga Alfaro, and Shelby Montevirgen.

There were no additional requests received, therefore, Mayor/Chair Davis closed the public comment period.

MEMBER STATEMENTS/REPORTS
Councilmember/Commissioner Allawos requested and received updates from staff on public comments regarding homelessness, Goldline traffic and closures; City Council and Glendora Unified School District special joint meeting and his support of request to postpone it until 2023.

Councilmember/Commissioner Thompson provided a Goldline construction update; commented on safety during Halloween trick or treating and election day; and echoed comments supporting postponing the City's Joint Glendora Unified School District meeting.

Councilmember/Commissioner Fredendall commented on Goldline construction and closures and upcoming election; announced that City’s annual Halloween Carnival is scheduled for Saturday, October 29, 2022 at Finkbiner Park from 5 p.m. – 8:00 p.m. and invited the public to attend.

Mayor Pro Tem/Vice-Chair Boyer commented on public comments made regarding the homeless; commented on the Joint City Council and Glendora Unified School District meeting stating that he requested this meeting to start the discussion of formalizing the joint use agreements he explained that this kick-off meeting has already been delayed several times due to availability of the School Board, City Council members, and staff; Glendora Rotary and Glenkirk Church for a successful food drive; announced Los Angeles County’s request for volunteers to serve full time on the Los Angeles County’s Civil Grand Jury; and recognized Kathryn Runyik who was inducted unto the Green Industry Hall of Fame.

Mayor/Chair Davis echoed Mayor Pro Tem Boyer’s comments on the upcoming Joint City Council Glendora Unified School District meeting and invited the public to attend on November 3, 2022 at 6:00 p.m.; announced a free veterans forum being held on October 29, 2022 sponsored by Congresswoman Garce Napolitano, Judy Chew, and Supervisor Kathryn Barger at the Azusa National Guard Armory on Sierra Madre from 8:30 a.m. - 2:00 p.m.; reported on her attendance at a legislative meeting at the Governor’s office in Los Angeles with California Infrastructure Advisor and former Los Angeles Mayor Antonio Villaraigosa regarding regional infrastructure funding opportunities for Glendora.

CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager Raymond reported on the Goldline site assessment and street closures.

SPECIAL ITEMS

7. City Council to issue Proclamation in recognition of Friends of Libraries Week - October 23- Item #7. Page 5
Meeting Date: 11/8/2022 / Packet Page #: 273
Minutes Tuesday, October 25, 2022 Page 4 of 6
City Council Meeting City Council, Successor Agency and Housing Authority 29, 2022
A Proclamation proclaiming October 23-29, 2022 as “Friends of Libraries Week” was read into the record by Mayor Pro Tem Boyer and presented to Glendora Library Friends Foundation representatives Maggie Lara, Joe Cina, and Bo Gutzwiller, who accepted on behalf of the Library Department.

PUBLIC HEARINGS - NONE

CONSENT CALENDAR
Motion made by Michael Allawos, seconded by Mendell Thompson, to approve consent calendar as presented affirming the actions appropriate to each item.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, and Karen K. Davis; NOES: (None); ABSTAIN:
(None); ABSENT: (None); RECUSED: (None).

8. Affirm minutes from October 11, 2022 Regular Joint City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.

9. Consideration of a Resolution allowing for the continued use of "In-Person Hybrid Approach" for City of Glendora Brown Act Public Meetings October 30, 2022 through November 29, 2022, pursuant to the Ralph M. Brown Act and Assembly Bill No. 361 The City Council 1. Adopted a City Council Resolution CC 2022-57 entitled, “A

RESOLUTION RE-RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND WHEN APPLICABLE REAUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-DAY PERIOD BEGINNING OCTOBER 30, 2022 THROUGH NOVEMBER 29, 2022 PURSUANT TO THE RALPH M.

BROWN ACT AND ASSEMBLY BILL NO. 361.”

10. City of Glendora and Glendora Successor Agency Investment Report for September 2022 The City Council 1. Received and filed the Monthly Investment Activity Report for September 2022.

11. Notice of Completion for Citywide Slurry Seal Project - Plan No. 1350 (Strategic Plan Item 46-IMCIF)
The City Council 1. Accepted the completion of Citywide Slurry Seal Project - Plan No. 1350 by Horizons Construction Co. Int’l, Inc.; and 2. Authorized the Mayor to sign the Notice of Completion for recordation.

MEMBER AGENDA ITEMS - NONE
Item #7. Page 6
Meeting Date: 11/8/2022 / Packet Page #: 274
Minutes Tuesday, October 25, 2022 Page 5 of 6
City Council Meeting City Council, Successor Agency and Housing Authority

UNFINISHED BUSINESS

12. Approve Final Conceptual Plans for Meda Avenue and Bus Plaza Improvements (Strategic Plan Item 4-ISED, 51-IMCIF)
RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c); and 2. Approve Conceptual Plans for Meda Avenue and Bus Plaza.

Staff report and PowerPoint was presented by Transportation Manager Mateer.

City Council questions and discussion included additional seating capacity on West Meda Plaza; city efforts to work with businesses on outdoor dining requirements; availability of public restrooms at the bus plaza being during business hours; aesthetics of the proposed improvements; proposed game elements and additional outdoor seating; confirmation that areas and games are not available to be rented; proposed type of flooring for the plaza; and ADA requirements in the bus plaza.

A motion was made by Michael Allawos, seconded by Gary Boyer, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c); and 2.

Approve Conceptual Plans for Meda Avenue and Bus Plaza.

13. First Reading and Introduction of an Ordinance Amending Section 2.04.010 of the Glendora Municipal Code to Memorialize Direction Given by City Council at their September 27, 2022 Meeting Relating to the Glendora City Council Regular Meeting Schedule (Strategic Plan Item 46 - EMO)
RECOMMENDATION: 1. First reading and introduction of an Ordinance entitled, “AN ORDINANCE AMENDING SECTION 2.04.010 OF THE GLENDORA MUNICIPAL CODE RELATING TO MEETINGS OF THE GLENDORA CITY COUNCIL” by reading of the title only and waiving further reading; 2. Schedule second reading of ordinance for November 8, 2022 Council meeting; and 3. Adopt a City Council Resolution changing the Closed Session to commence at 5:00 p.m. instead of 6:00 p.m.

Staff report and PowerPoint was presented by City Clerk Specialist Cordova.

City Council questions and discussion included the clarification that the change to Closed Session start time from 6:00 p.m. to 5:00 p.m., would allow staff to schedule Closed Session to commence as early as 5:00 p.m. or later when needed.

A motion made by Michael Allawos, seconded by Gary Boyer, to 1. Introduce for first reading Ordinance 2070 entitled, “AN ORDINANCE AMENDING SECTION 2.04.010 OF THE

GLENDORA MUNICIPAL CODE RELATING TO MEETINGS OF THE GLENDORA CITY COUNCIL” by reading of the title only and waiving further reading; 2. Schedule second reading of ordinance for November 8, 2022 Council meeting; and 3. Adopt a City Council Resolution CC 2022- Item #7. Page 7
Meeting Date: 11/8/2022 / Packet Page #: 275
Minutes Tuesday, October 25, 2022 Page 6 of 6
City Council Meeting City Council, Successor Agency and Housing Authority 58 changing the Closed Session to commence at 5:00 p.m. instead of 6:00 p.m. entitled, “A

RESOLUTION AMENDING THE RULES FOR THE CONDUCT OF PUBLIC MEETINGS,

PROCEEDINGS AND BUSINESS TO AMEND THE REGULARLY SCHEDULED CLOSED SESSIONS TO START TIME AT 5:00 PM INTEAD OF 6:00 PM REPEALING RESOLUTIONS CC 2021-02 OR ANY RESOLUTION IN CONFLICT OR INCONSISTENT HEREWITH”.

NEW BUSINESS - NONE

MEMBER/STAFF CLOSING COMMENTS
Councilmembers/Commissioners wished everyone a Happy Halloween.

Mayor Pro Tem/Vice-Chair Boyer motioned and requested a second to agendize for a future meeting a discussion on membership in the League of California Cities membership. Request was seconded by Councilmember Allawos
City Manager Raymond reminded everyone that Thursday, October 27, 2022 is Pink Patch Fundraiser at Spaghetti Eddies at 6:00 p.m.

ADJOURNMENT
Mayor/Chair Davis adjourned the meeting at 8:48 p.m.

Item #7. Page 8
Meeting Date: 11/8/2022 / Packet Page #: 276

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: NOVEMBER 8, 2022
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: REVIEW AND AFFIRM DISBURSEMENTS FOR OCTOBER 2022 IN THE AMOUNT OF $5,326,560.63

RECOMMENDATION
That the City/Authority Council:

1. Review and affirm disbursements for October 2022 in the amount of $5,326,560.63.

EXECUTIVE SUMMARY
For October 2022 the City disbursed the following amounts through accounts payable and payroll.

General
Warrants
Amount Payroll Amount Total
10/07/2022 $1,161,108.22 10/07/2022 $593,912.27
10/14/2022 $683,373.31
10/21/2022 $1,993,489.66 10/21/2022 $599,796.91
10/28/2022 $ 294,880.26
Total $ 4,132,851.45 Total $ 1,193,709.18 $ 5,326,560.63

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Pursuant to the Glendora Municipal Code Section 2.20.030 Departmental reports, the Finance Department shall provide a comprehensive report on disbursements, at least on a quarterly basis.

DISCUSSION
Notable disbursements in October include $464,000 in Water Capital Projects including the Gladstone Reservoir project.

FISCAL IMPACT
There is no fiscal impart associated with the recommended action

ENVIRONMENTAL DETERMINATION
Not Applicable
Prepared By Desiree Hernandez, Purchasing Coordinator
Reviewed By Kyle Johnson, Assistant Director-Finance
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Warrant Registers - October
Item #8. Page 1
Meeting Date: 11/8/2022 / Packet Page #: 277

CITY OF GLENDORA
CITY COUNCIL MEETING 11/8/2022
WARRANT REGISTER FOR 10/7/2022
GENERAL WARRANT REGISTER $ 1,161,108.22
PAYROLL EFT - P/E 10/02/2022 $ 593,912.27
TOTAL $ 1,755,020.49
PREPARED BY: Desiree Hernandez

REVIEWED BY
Assistant Finance Director
Warrant Register Notes – Understanding the “Key Org”
Key Org = Fund + Dept
XXXXXXX = XXX + XXXX
First three digits = Fund. The funds are used for this register are listed at the end of each register.

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #8. Page 2
Meeting Date: 11/8/2022 / Packet Page #: 278
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/07/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:53:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221007 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5343 10/07/22 7345 ADOPT A HWY LITTER REMOV 0016554 LITTER REMOVAL/OCT 0.00 3,150.00 10001 V5344 10/07/22 4945 JOSE M AMARO 5314306 RETIREE MEDICAL REIMB 0.00 252.00 10001 V5344 10/07/22 4945 JOSE M AMARO 0014306 RETIREE MEDICAL REIMB 0.00 648.00 TOTAL CHECK 0.00 900.00
10001 V5345 10/07/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/SEP 0.00 75.00 10001 V5346 10/07/22 6403 AZTECH ELEVATOR COMPANY 0016566 ELEV MAINT/OCT 0.00 145.00 10001 V5347 10/07/22 5820 BLACK AND WHITE EMERGENC 5496563 VEHICLE EQUIP. REPAIR 0.00 200.00 10001 V5347 10/07/22 5820 BLACK AND WHITE EMERGENC 5496563 INSTALL VEHICLE EQUIP 135.00 2,052.11 TOTAL CHECK 135.00 2,252.11
10001 V5348 10/07/22 4958 JULIE BOWMAN 5314306 RETIREE MEDICAL REIMB 0.00 84.00 10001 V5348 10/07/22 4958 JULIE BOWMAN 0014306 RETIREE MEDICAL REIMB 0.00 216.00 TOTAL CHECK 0.00 300.00
10001 V5349 10/07/22 1121 BRODART COMPANY 0017079 BOOKS 11.38 124.59 10001 V5350 10/07/22 1591 CDW GOVERNMENT, INC. 5484419 PALO ALTO NETWORKS 0.00 30,394.14 10001 V5351 10/07/22 6434 CHARTER COMMUNICATIONS H 5484432 INTERNET SVC/OCT 0.00 380.38 10001 V5352 10/07/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 18.52 199.17 10001 V5352 10/07/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 21.65 232.86 10001 V5352 10/07/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 17.21 185.11 10001 V5352 10/07/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 7.63 82.03 10001 V5352 10/07/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 37.35 401.75 10001 V5352 10/07/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 17.61 230.10 10001 V5352 10/07/22 1541 CLEAN SWEEP SUPPLY CO., 5496563 CLEANING SUPPLIES 29.98 322.43 TOTAL CHECK 149.95 1,653.45
10001 V5353 10/07/22 3147 COLLEY AUTO CARS INC 5496563 VEHCILE PARTS/MAINT 19.86 213.61 10001 V5354 10/07/22 1615 CPS HR CONSULTING 0015128 CONSULTING SERVICES 0.00 22,352.40 10001 V5355 10/07/22 6563 DEBORAH CAMPBELL 0014306 RETIREE MEDICAL REIMB 0.00 432.00 10001 V5355 10/07/22 6563 DEBORAH CAMPBELL 5314306 RETIREE MEDICAL REIMB 0.00 168.00 TOTAL CHECK 0.00 600.00
10001 V5356 10/07/22 3276 DOCU-TRUST 0014010 OFF-SITE STORAGE 0.00 64.94 10001 V5356 10/07/22 3276 DOCU-TRUST 5314216 OFF-SITE STORAGE 0.00 13.98 10001 V5356 10/07/22 3276 DOCU-TRUST 0014216 OFF-SITE STORAGE 0.00 13.99 10001 V5356 10/07/22 3276 DOCU-TRUST 0017581 OFF-SITE STORAGE 0.00 7.20 TOTAL CHECK 0.00 100.11
10001 V5357 10/07/22 7706 FARO TECHNOLOGIES, INC. 0015129 LASER SCANNER FOR ACCI 0.00 472.79 10001 V5357 10/07/22 7706 FARO TECHNOLOGIES, INC. 1035127 A/C CODE 2 0.00 8,020.12 10001 V5357 10/07/22 7706 FARO TECHNOLOGIES, INC. 1035127 A/C CODE 3 0.00 772.09 TOTAL CHECK 0.00 9,265.00
Item #8. Page 3
Meeting Date: 11/8/2022 / Packet Page #: 279
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 10/07/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:53:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221007 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5358 10/07/22 1069 GALE/CENGAGE LEARNING 0017079 BOOKS 5.30 57.03 10001 V5359 10/07/22 4550 SHEILA JENNINGS GANINO 0017583 COMM SVC EDUCATN CLSS 0.00 2,145.00 10001 V5360 10/07/22 4397 GEORGE E. BOOTH CO., INC 5316571 SCADA SYSTEM 1,484.73 15,969.93 10001 V5360 10/07/22 4397 GEORGE E. BOOTH CO., INC 5316571 SCADA SYSTEM 0.00 22,194.00 TOTAL CHECK 1,484.73 38,163.93
10001 V5361 10/07/22 1011 GLENDORA CHAMBER OF COMM 0016008 CITY CONTRACT/OCT 0.00 2,083.33 10001 V5362 10/07/22 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 35.50 381.77 10001 V5362 10/07/22 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 13.99 150.57 10001 V5362 10/07/22 1941 GRAINGER 2056562 EQUIPMENT PARTS/SUPP 2.17 23.33 TOTAL CHECK 51.66 555.67
10001 V5363 10/07/22 7618 HORIZONS CONSTRUCTION CO 2569999 CIP 1350 CITYWIDE SLUR 0.00 8,738.61 10001 V5364 10/07/22 5315 JMD 3216565 GOLD LINE ENG/SEPT 0.00 29,813.63 10001 V5365 10/07/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 5.63 395.63 10001 V5365 10/07/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 65.39 998.39 TOTAL CHECK 71.02 1,394.02
10001 V5366 10/07/22 6940 KEENAN & ASSOCIATES 5484419 BENEFIT BRIDGE/SEP 0.00 1,250.00 10001 V5367 10/07/22 6962 MIDWEST TAPE LLC 0017079 BOOKS 12.30 132.27 10001 V5367 10/07/22 6962 MIDWEST TAPE LLC 0017079 BOOKS 4.10 44.09 10001 V5367 10/07/22 6962 MIDWEST TAPE LLC 0017079 BOOKS 4.10 44.09 TOTAL CHECK 20.50 220.45
10001 V5368 10/07/22 2226 MOTOROLA SOLUTIONS INC. 5496563 POLICE CHIEF COMMUNICA 861.84 9,446.04 10001 V5369 10/07/22 6692 OCEAN BLUE ENVIRONMENTAL 0016575 HOMELESS ENCAMPMENT 0.00 7,980.01 10001 V5370 10/07/22 2545 OFFICE SOLUTIONS 5314010 OFFICE SUPPLIES 10.28 110.55 10001 V5370 10/07/22 2545 OFFICE SOLUTIONS 0014010 OFFICE SUPPLIES 10.28 110.56 10001 V5370 10/07/22 2545 OFFICE SOLUTIONS 0016064 OFFICE SUPPLIES 2.94 31.62 TOTAL CHECK 23.50 252.73
10001 V5371 10/07/22 3750 RANCHO JANITORIAL SUPPLI 0017583 JANITORIAL SUPPLIES 22.44 241.39 10001 V5372 10/07/22 7721 SAMANTHA J. GARCIA, LLC 0017583 COMM SVC EDUCATN CLSS 0.00 2,145.00 10001 V5373 10/07/22 3296 SAN DIEGO POLICE EQUIPME 2075126.20 BULLETPROOF VESTS 114.90 1,235.90 10001 V5373 10/07/22 3296 SAN DIEGO POLICE EQUIPME 2075126.20 BULLETPROOF VESTS 114.90 1,235.90 TOTAL CHECK 229.80 2,471.80
10001 V5374 10/07/22 5062 THE SAUCE CREATIVE SERVI 0017583 HALLOWEEN FLYERS 15.38 250.38 10001 V5375 10/07/22 1386 R&R CUSTOM SIGNS 2314390 HALLOWEEN BANNER 0.00 95.00 10001 V5375 10/07/22 1386 R&R CUSTOM SIGNS 0017583 BANNER CHANGES 0.00 95.00 TOTAL CHECK 0.00 190.00
Item #8. Page 4
Meeting Date: 11/8/2022 / Packet Page #: 280
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 10/07/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:53:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221007 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5376 10/07/22 6298 PATRICIA SORENSEN 0014306 RETIREE MEDICAL REIMB 0.00 432.00 10001 V5376 10/07/22 6298 PATRICIA SORENSEN 5314306 RETIREE MEDICAL REIMB 0.00 168.00 TOTAL CHECK 0.00 600.00
10001 V5377 10/07/22 5426 TIMOTHY P. STAAB 5314306 RETIREE MEDICAL REIMB 0.00 252.00 10001 V5377 10/07/22 5426 TIMOTHY P. STAAB 0014306 RETIREE MEDICAL REIMB 0.00 648.00 TOTAL CHECK 0.00 900.00
10001 V5378 10/07/22 4008 STAPLES ADVANTAGE 0016561 OFFICE SUPPLIES 16.85 181.25 10001 V5378 10/07/22 4008 STAPLES ADVANTAGE 0016561 OFFICE SUPPLIES 11.50 123.65 TOTAL CHECK 28.35 304.90
10001 V5379 10/07/22 4140 BRIAN SUMMERS 0014306 RETIREE MEDICAL REIMB 0.00 432.00 10001 V5379 10/07/22 4140 BRIAN SUMMERS 5314306 RETIREE MEDICAL REIMB 0.00 168.00 TOTAL CHECK 0.00 600.00
10001 V5380 10/07/22 7670 THE YOGA DANCE CO. 0017583 COMM SVC EDUCATN CLSS 0.00 936.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0016582 PARKS. 0.00 15,567.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0016582 PARKS. 0.00 16,981.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0016582 PARKS. 0.00 17,041.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0016566 FACILITIES. 0.00 8,350.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0016566 FACILITIES. 0.00 8,350.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0016566 FACILITIES. 0.00 8,350.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0017583 RECREATION. 0.00 2,600.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0017583 RECREATION. 0.00 2,600.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0017583 RECREATION. 0.00 2,600.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0017585 HUMAN SERVICES 0.00 1,550.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0017585 HUMAN SERVICES 0.00 1,550.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0017585 HUMAN SERVICES 0.00 1,550.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 5316567 WATER ADMIN 0.00 550.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 5316567 WATER ADMIN 0.00 550.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 5316567 WATER ADMIN 0.00 550.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0017583 LEGION HALL CLEANING 0.00 625.00 10001 V5381 10/07/22 2710 UNITED MAINTENANCE SYSTE 0017585 LA FETRA CLEANING 0.00 750.00 TOTAL CHECK 0.00 90,114.00
10001 V5382 10/07/22 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 968.00 10001 V5382 10/07/22 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 1,924.00 10001 V5382 10/07/22 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 3,501.00 10001 V5382 10/07/22 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 4,393.50 10001 V5382 10/07/22 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 5,040.00 10001 V5382 10/07/22 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 10,009.83 10001 V5382 10/07/22 1244 WEST COAST ARBORISTS, IN 5316584 TREE -WATER FUND 0.00 1,602.00 TOTAL CHECK 0.00 27,438.33
10001 V5383 10/07/22 7513 WILLDAN ENGINEERING 1039999 TASK ORDER NO. 6522280 0.00 3,731.00 10001 V5384 10/07/22 7498 Y TIRE PERFORMANCE LLC 5496563 TIRES 185.32 1,993.32 10001 V5385 10/07/22 2392 AFLAC - GROUP 970 AFLAC INS GP 09/22 0.00 2,398.94 Item #8. Page 5
Meeting Date: 11/8/2022 / Packet Page #: 281
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 10/07/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:53:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221007 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5386 10/07/22 2392 AFLAC - INDIV 970 AFLAC INS IP - JUNE 0.00 3,436.80 10001 V5387 10/07/22 6158 BOA EXPRESS TAX 970 PAYROLL TAXES 0.00 155,098.71 10001 V5388 10/07/22 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS RETIREMENT 10/02 0.00 161,801.09 10001 V5388 10/07/22 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS HEALTH 10/22 0.00 165,897.48 10001 V5388 10/07/22 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS HEALTH 10/22 0.00 5,460.59 10001 V5388 10/07/22 1110 CA.PUBLIC EMPLOYEES RETI 0014306 PERS HEALTH 10/22 0.00 8,234.94 10001 V5388 10/07/22 1110 CA.PUBLIC EMPLOYEES RETI 5314306 PERS HEALTH 10/22 0.00 3,045.80 TOTAL CHECK 0.00 344,439.90
10001 V5389 10/07/22 1112 GLENDORA CITY EMPLOYEE A 970 EMPLOYEE SOCIAL GROUP 0.00 425.00 10001 V5390 10/07/22 1115 GLENDORA MANAGEMENT ASSO 970 GMA DUES 0.00 380.00 10001 V5391 10/07/22 6883 LINCOLN NATIONAL LIFE IN 970 VOL AD&D 09/22 0.00 479.53 10001 V5391 10/07/22 6883 LINCOLN NATIONAL LIFE IN 970 VOL AD&D 08/22 0.00 544.63 10001 V5391 10/07/22 6883 LINCOLN NATIONAL LIFE IN 970 VOL AD&D 10/22 0.00 607.28 10001 V5391 10/07/22 6883 LINCOLN NATIONAL LIFE IN 970 LIFE/LTD/VOL LIFE SEP 0.00 8,513.83 10001 V5391 10/07/22 6883 LINCOLN NATIONAL LIFE IN 970 LIFE/LTD/VOL LIFE OCT 0.00 11,232.47 TOTAL CHECK 0.00 21,377.74
10001 V5392 10/07/22 7369 MIDAMERICA ADMIN&RETIRE 970 EXEC MGMT - HRA 0.00 450.00 10001 V5392 10/07/22 7369 MIDAMERICA ADMIN&RETIRE 970 PART TIME RETIREMENT 0.00 2,192.72 TOTAL CHECK 0.00 2,642.72
10001 V5393 10/07/22 6882 MUNICIPAL DENTAL POOL 970 DELTA DENTAL 10/22 0.00 11,702.87 10001 V5394 10/07/22 5012 NATIONWIDE RETIREMENT SO 970 EXEC 401A PLAN 0.00 2,283.35 10001 V5394 10/07/22 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 647.18 10001 V5394 10/07/22 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 37,487.52 TOTAL CHECK 0.00 40,418.05
10001 V5395 10/07/22 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 2,700.00 10001 V5395 10/07/22 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 83.13 TOTAL CHECK 0.00 2,783.13
10001 V5396 10/07/22 1119 STATE DISBURSEMENT UNIT 970 WAGE GARNISHMENT 0.00 264.92 10001 V5397 10/07/22 4133 WAGEWORKS, INC. 970 DEPEND CARE REIMBURSE 0.00 590.75 10001 V5397 10/07/22 4133 WAGEWORKS, INC. 970 FSA MEDICAL REIMBURSE 0.00 1,286.19 10001 V5397 10/07/22 4133 WAGEWORKS, INC. 970 FSA FEES & COMPLIANCE 0.00 202.00 TOTAL CHECK 0.00 2,078.94
10001 108072 10/07/22 5857 AUTOZONE STORES INC 5496563 FY 22-23 AFTER MARKET 7.16 77.03 10001 108072 10/07/22 5857 AUTOZONE STORES INC 5496563 FY 22-23 AFTER MARKET 7.48 80.46 10001 108072 10/07/22 5857 AUTOZONE STORES INC 5496563 FY 22-23 AFTER MARKET 48.17 518.16 TOTAL CHECK 62.81 675.65
10001 108073 10/07/22 1273 BAKER & TAYLOR, INC. 0017078 BOOKS 14.69 159.50 10001 108073 10/07/22 1273 BAKER & TAYLOR, INC. 0017078 BOOKS 27.40 297.47 Item #8. Page 6
Meeting Date: 11/8/2022 / Packet Page #: 282
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 10/07/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:53:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221007 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108073 10/07/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 1.11 12.02 10001 108073 10/07/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 4.32 46.83 10001 108073 10/07/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 5.42 58.80 10001 108073 10/07/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 6.49 70.38 10001 108073 10/07/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 6.55 71.06 10001 108073 10/07/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 7.15 77.63 10001 108073 10/07/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 7.71 83.66 10001 108073 10/07/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 11.54 125.22 TOTAL CHECK 92.38 1,002.57
10001 108074 10/07/22 1210 BEE REMOVERS 2026561 BEE REMOVAL 0.00 185.00 10001 108075 10/07/22 TEMP CAMILLE RAMOS-BEAL 5316569 REBATE - WASHER 0.00 165.00 10001 108076 10/07/22 4858 CHARTER OAK GYMNASTICS, 0017583 COMM SVC EDUCATN CLSS 0.00 8,717.80 10001 108077 10/07/22 1123 COUNTY OF LOS ANGELES 0014306 LAFCO FY22/23 0.00 2,289.39 10001 108078 10/07/22 TEMP DANNY FARAH 5316569 IRR CONTROLLER REBATE 0.00 100.00 10001 108079 10/07/22 TEMP DEBORAH RISOLDI 655 WMP DEPOSIT REFUND 0.00 3,289.39 10001 108080 10/07/22 6554 DEBORAH WOOD 5314306 RETIREE MEDICAL REIMB 0.00 84.00 10001 108080 10/07/22 6554 DEBORAH WOOD 0014306 RETIREE MEDICAL REIMB 0.00 216.00 TOTAL CHECK 0.00 300.00
10001 108081 10/07/22 4262 DUNN-EDWARDS CORPORATION 0016562 PAINT SUPPLIES 9.39 101.01 10001 108082 10/07/22 4959 FRONTIER 5484432 TELEPHONE SVC/OCT 0.00 112.01 10001 108082 10/07/22 4959 FRONTIER 5484419 TELEPHONE SVC/OCT 0.00 7,121.86 TOTAL CHECK 0.00 7,233.87
10001 108083 10/07/22 1957 CITY OF GLENDALE 0015128 DNA PROCESSING 0.00 1,350.00 10001 108084 10/07/22 TEMP GLENDORA LONE HILL SELF 0016565 PW20-0356 REFUND 0.00 3,419.00 10001 108084 10/07/22 TEMP GLENDORA LONE HILL SELF 0016565 PW20-0355 REFUND 0.00 1,000.00 10001 108084 10/07/22 TEMP GLENDORA LONE HILL SELF 0016565 PW20-0357 REFUND 0.00 1,456.00 TOTAL CHECK 0.00 5,875.00
10001 108085 10/07/22 TEMP HENRY GEE 5316569 IRR CONTROLLER REBATE 0.00 220.00 10001 108086 10/07/22 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 23.21 322.71 10001 108086 10/07/22 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 16.62 231.12 10001 108086 10/07/22 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 16.62 231.12 TOTAL CHECK 56.45 784.95
10001 108087 10/07/22 7588 JAMES DE MOND 0014306 RETIREE MEDICAL REIMB 0.00 864.00 10001 108087 10/07/22 7588 JAMES DE MOND 5314306 RETIREE MEDICAL REIMB 0.00 336.00 TOTAL CHECK 0.00 1,200.00
10001 108088 10/07/22 TEMP JAMES RODRIGUEZ 5316569 REBATE - TOILET/IRRIG 0.00 110.00 Item #8. Page 7
Meeting Date: 11/8/2022 / Packet Page #: 283
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 10/07/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:53:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221007 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108089 10/07/22 TEMP JIM MONTEMAYOR 655 1740 HOLLYHILL-DEPST 0.00 10,000.00 10001 108090 10/07/22 6619 GATEWAY WATER MANAGEMENT 2586575 HARBOR TOXIC UPSTREAM 0.00 1,745.02 10001 108091 10/07/22 TEMP LAURA FLORES 0017581 SECURITY DEP REFUND 0.00 300.00 10001 108092 10/07/22 TEMP LAURA JOSENHANS-MOON 5316569 REBATE - IRRIGATION 0.00 100.00 10001 108093 10/07/22 TEMP LEDONNE SANTISTEVAN 5316569 TURF REMOVAL REBATE 0.00 5,000.00 10001 108094 10/07/22 7739 LELAND K BERG 531 UB REFUND 0.00 566.75 10001 108095 10/07/22 3806 LOS ANGELES FREIGHTLINER 5496563 VEHICLE EQUIPS/SUPP 15.61 179.91 10001 108096 10/07/22 TEMP MARCO A. VILLA 5316569 REBATE - TURF 0.00 3,474.00 10001 108097 10/07/22 7737 MARISELA FLORES 531 UB REFUND 0.00 74.51 10001 108098 10/07/22 TEMP MARK MILLER 5316569 TURF REMOVAL REBATE 0.00 2,722.00 10001 108099 10/07/22 7612 MATRIX IMAGING PRODUCTS 0014010 SCANNING PROJECT 0.00 27,767.32 10001 108100 10/07/22 7736 MR. REAL ESTATE 531 UB REFUND 0.00 101.92 10001 108101 10/07/22 7589 NANCY MIRANDA 5314306 RETIREE MEDICAL REIMB 0.00 53.52 10001 108101 10/07/22 7589 NANCY MIRANDA 0014306 RETIREE MEDICAL REIMB 0.00 137.62 TOTAL CHECK 0.00 191.14
10001 108102 10/07/22 1921 OFFICE DEPOT 0014103 OFFICE SUPPLIES 18.66 200.73 10001 108102 10/07/22 1921 OFFICE DEPOT 0014103 OFFICE SUPPLIES 18.66 200.73 TOTAL CHECK 37.32 401.46
10001 108103 10/07/22 2871 OVERDRIVE, INC. 2297079 BOOKS 0.00 1,078.63 10001 108104 10/07/22 TEMP PATRICIA SAWYER 5316569 REBATE - DISHWSHR/IRR 0.00 100.00 10001 108105 10/07/22 3123 PUENTE READY MIX INC. 2056562 CONCRETE 50.99 548.49 10001 108106 10/07/22 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 51.25 551.27 10001 108106 10/07/22 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 19.87 213.73 10001 108106 10/07/22 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 72.74 782.44 TOTAL CHECK 143.86 1,547.44
10001 108107 10/07/22 TEMP ROBIN ESTANISLAU 0017581 SECURITY DEP REFUND 0.00 280.00 10001 108108 10/07/22 TEMP RUBEN AGUS 5316569 HE DISHWASHER REBATE 0.00 150.00 10001 108109 10/07/22 1226 SAN GABRIEL VALLEY CITY 0014101 OCT 19 LUNCH/RAYMOND 0.00 35.00 10001 108109 10/07/22 1226 SAN GABRIEL VALLEY CITY 0014101 OCT 19 LUNCH/LOPEZ 0.00 35.00 10001 108109 10/07/22 1226 SAN GABRIEL VALLEY CITY 0014101 OCT 19 LUNCH/LINGER 0.00 35.00 TOTAL CHECK 0.00 105.00
Item #8. Page 8
Meeting Date: 11/8/2022 / Packet Page #: 284
SUNGARD PENTAMATION PAGE NUMBER: 7
DATE: 10/07/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:53:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221007 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108110 10/07/22 TEMP SHIH SHUN WENG 5316569 REBATE - WASHER 0.00 150.00 10001 108111 10/07/22 1224 PECK ROAD GRAVEL 5316562 TIPPING 240615 0.00 180.00 10001 108112 10/07/22 1027 SOCALGAS 5316571 GAS SERVICE/SEP 0.00 14.79 10001 108113 10/07/22 TEMP SONJA JONES 0014101 REIMB SAMS CLUB PURCH 0.00 253.70 10001 108114 10/07/22 1225 SOUTHERN CALIFORNIA EDIS 0016584 ELECTRIC UTILITY/SEP 0.00 18.50 10001 108114 10/07/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 65.22 10001 108114 10/07/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 38.51 10001 108114 10/07/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 88.97 10001 108114 10/07/22 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/SEP 0.00 3,106.01 10001 108114 10/07/22 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/JUL 0.00 70,613.52 TOTAL CHECK 0.00 73,930.73
10001 108115 10/07/22 2038 SPARKLETTS 2056562 DRINKING WATER/SEP 0.00 292.73 10001 108116 10/07/22 4580 STERICYCLE, INC. 0015134 PICKUP SVC/BIO-HAZARD 0.00 199.06 10001 108117 10/07/22 1363 SUBURBAN WATER SYSTEMS 0016584 WATER SVC/SEP 0.00 128.38 10001 108118 10/07/22 TEMP TANYA SIMS 5316569 IRR CONTROLLER REBATE 0.00 110.00 10001 108119 10/07/22 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 67.57 821.67 10001 108120 10/07/22 3814 THYSSENKRUPP ELEVATOR CO 0016566 ELEVATOR REPAIR/MAINT 0.00 545.00 10001 108121 10/07/22 3255 T-MOBILE USA, INC. 0015128 TOWER DUMP 0.00 100.00 10001 108121 10/07/22 3255 T-MOBILE USA, INC. 0015128 TOWER DUMP 0.00 100.00 10001 108121 10/07/22 3255 T-MOBILE USA, INC. 0015128 TOWER DUMP 0.00 50.00 TOTAL CHECK 0.00 250.00
10001 108122 10/07/22 TEMP TOMAS HU 5316569 HE DISHWASHER REBATE 0.00 150.00 10001 108123 10/07/22 4712 TYLER TECHNOLOGIES INC 5484432 PDA MAINTENANCE 0.00 535.72 10001 108124 10/07/22 2620 U.S. BANK CORPORATE PAYM 0014306 CAL CARD PURCH/SEP 0.00 78,378.20 10001 108125 10/07/22 1924 UNIFIRST CORPORATION 0016582 PARKS 0.00 22.50 10001 108125 10/07/22 1924 UNIFIRST CORPORATION 0016584 TREES 0.00 11.25 10001 108125 10/07/22 1924 UNIFIRST CORPORATION 2556584 TREES/MEASURE M 0.00 11.24 10001 108125 10/07/22 1924 UNIFIRST CORPORATION 2056562 STREETS - GAS TAX 0.00 148.53 TOTAL CHECK 0.00 193.52
10001 108126 10/07/22 1787 UNITED RENTALS (NORTH AM 5316562 MESSAGE BOARD FOR MAND 0.00 849.99 10001 108126 10/07/22 1787 UNITED RENTALS (NORTH AM 5316562 MESSAGE BOARD FOR MAND 0.00 1,130.43 10001 108126 10/07/22 1787 UNITED RENTALS (NORTH AM 5316562 MESSAGE BOARD FOR MAND 237.07 2,549.96 10001 108126 10/07/22 1787 UNITED RENTALS (NORTH AM 5316562 MESSAGE BOARD FOR MAND 315.29 3,391.30 TOTAL CHECK 552.36 7,921.68
10001 108127 10/07/22 1561 TAS 0015126 FSET PIN 53.81 578.81 Item #8. Page 9
Meeting Date: 11/8/2022 / Packet Page #: 285
SUNGARD PENTAMATION PAGE NUMBER: 8
DATE: 10/07/2022 CITY OF GLENDORA ACCTPA21
TIME: 10:53:44 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221007 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108127 10/07/22 1561 TAS 0015126 EMBROIDERED POLOS 6.77 72.77 10001 108127 10/07/22 1561 TAS 0015126 EMBROIDERED POLOS 9.74 104.74 TOTAL CHECK 70.32 756.32
10001 108128 10/07/22 3394 WALTERS WHOLESALE ELECTR 0016566 ELECTRIC SUPPLIES 71.15 820.19 10001 108129 10/07/22 2535 WESTERN AUDIO VISUAL COR 2304102 WAV MISC MATERIALS 212.79 6,896.79 10001 108130 10/07/22 7153 WILLIAM TURNLEY 5314306 RETIREE MEDICAL REIMB 0.00 168.00 10001 108130 10/07/22 7153 WILLIAM TURNLEY 0014306 RETIREE MEDICAL REIMB 0.00 432.00 TOTAL CHECK 0.00 600.00
10001 108131 10/07/22 7738 WRECK AGE DEMOLITION INC 531 UB REFUND 0.00 170.51 10001 108132 10/07/22 1113 AFSCME DISTRICT COUNCIL 970 AFSCME DUES 0.00 1,200.65 10001 108133 10/07/22 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 10001 108133 10/07/22 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 TOTAL CHECK 0.00 100.00
10001 108134 10/07/22 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 162.00 10001 108134 10/07/22 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 438.00 TOTAL CHECK 0.00 600.00
10001 108135 10/07/22 1025 STANDARD INSURANCE COMPA 970 VISION - 10-22 0.00 2,505.28 TOTAL CASH ACCOUNT 4,759.03 1,161,108.22
TOTAL FUND 4,759.03 1,161,108.22
TOTAL REPORT 4,759.03 1,161,108.22
Item #8. Page 10
Meeting Date: 11/8/2022 / Packet Page #: 286
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/06/2022 CITY OF GLENDORA VENCHK11
TIME: 11:13:44 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 131,414.97
202 STREET LIGHTING ASSESSMT 185.00
205 STATE GAS TAX FUNDS 1,774.70
229 LIBRARY FOUNDATION 1,078.63
230 PEG CABLE TV 6,896.79
255 MEASURE M 11.24
258 MEASURE W 1,745.02
531 WATER OPERATIONS FUND 95,942.21
548 TECHNOLOGY FUND 7,769.59
549 VEHICLE REPLACEMENT FUND 3,224.67
655 TRUST FUND 13,289.39
TOTAL REPORT 263,332.21
Item #8. Page 11
Meeting Date: 11/8/2022 / Packet Page #: 287
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/07/2022 CITY OF GLENDORA VENCHK11
TIME: 10:31:17 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/23

FUND FUND TITLE AMOUNT
970 PAYROLL DISBURSEMENT FUND 4,405.93
TOTAL REPORT 4,405.93
Item #8. Page 12
Meeting Date: 11/8/2022 / Packet Page #: 288
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/07/2022 CITY OF GLENDORA VENCHK11
TIME: 10:34:54 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 8,234.94
531 WATER OPERATIONS FUND 3,045.80
970 PAYROLL DISBURSEMENT FUND 576,166.98
TOTAL REPORT 587,447.72
Item #8. Page 13
Meeting Date: 11/8/2022 / Packet Page #: 289
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/06/2022 CITY OF GLENDORA VENCHK11
TIME: 11:17:38 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 161,445.93
103 MEASURE E FUND 12,523.21
205 STATE GAS TAX FUNDS 23.33
207 GRANTS 2,471.80
231 GLENDORA VILLAGE BUS DIST 95.00
256 ROAD MAINTENANCE REPAIR 8,738.61
321 CAPITAL PROJECTS FUND 29,813.63
531 WATER OPERATIONS FUND 42,632.46
548 TECHNOLOGY FUND 32,024.52
549 VEHICLE REPLACEMENT FUND 16,153.87
TOTAL REPORT 305,922.36
Item #8. Page 14
Meeting Date: 11/8/2022 / Packet Page #: 290

CITY OF GLENDORA
CITY COUNCIL MEETING 11/8/2022
WARRANT REGISTER FOR 10/14/2022
GENERAL WARRANT REGISTER $ 683,373.31

PAYROLL EFT
TOTAL $ 683,373.31
PREPARED BY: Desiree Hernandez

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #8. Page 15
Meeting Date: 11/8/2022 / Packet Page #: 291
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 15:41:28 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221014 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5398 10/14/22 1332 ANIMAL PEST MANAGEMENT S 0017585 PEST CONTROL SVC/SEP 0.00 45.00 10001 V5398 10/14/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/SEP 0.00 65.00 10001 V5398 10/14/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/SEP 0.00 35.00 10001 V5398 10/14/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/SEP 0.00 85.00 10001 V5398 10/14/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/SEP 0.00 225.00 10001 V5398 10/14/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/SEP 0.00 670.00 TOTAL CHECK 0.00 1,125.00
10001 V5399 10/14/22 1130 AQUA BACKFLOW & CHLORINA 5316568 BACKFLOW REPAIR 1.26 164.50 10001 V5400 10/14/22 7707 THE SHADE PLUS 0016566 SUNFLEX BLACKOUT BLIND 0.00 2,500.00 10001 V5401 10/14/22 1155 BUSINESS TELECOMMUNICATI 5484419 CONNECT SOFTWARE CONNE 122.39 1,471.20 10001 V5402 10/14/22 1591 CDW GOVERNMENT, INC. 5484419 ARUBA CENTRAL FOUNDATI 0.00 4,402.00 10001 V5403 10/14/22 6434 CHARTER COMMUNICATIONS H 0016562 CABLE SVC/SEP 0.00 73.04 10001 V5404 10/14/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 23.57 253.50 10001 V5404 10/14/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 15.68 168.68 10001 V5404 10/14/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 17.20 184.99 10001 V5404 10/14/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 17.55 188.75 TOTAL CHECK 74.00 795.92
10001 V5405 10/14/22 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 4.90 52.66 10001 V5405 10/14/22 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 6.48 69.74 10001 V5405 10/14/22 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 8.05 86.55 TOTAL CHECK 19.43 208.95
10001 V5406 10/14/22 3946 CONVERSE CONSULTANTS 5309999 PROF SERVICES/ JUL 0.00 2,124.00 10001 V5407 10/14/22 4547 CSG CONSULTANTS INC 0016064 BLDG PLAN REVIEW/AUG 0.00 57,087.63 10001 V5407 10/14/22 4547 CSG CONSULTANTS INC 0016064 BLDG PLN REV SVC/AUG 0.00 4,949.12 TOTAL CHECK 0.00 62,036.75
10001 V5408 10/14/22 3183 DEKRA-LITE INDUSTRIES IN 0016582 HOLIDAY LIGHTING 0.00 7,824.39 10001 V5409 10/14/22 1618 EXCEL ELECTRIC FIRE 0016566 FIRE ALARM SERVICE 0.00 570.00 10001 V5409 10/14/22 1618 EXCEL ELECTRIC FIRE 0016566 FIRE ALARM SERVICE 124.45 1,683.56 10001 V5409 10/14/22 1618 EXCEL ELECTRIC FIRE 0016566 FIRE ALARM SERVICE 0.00 190.00 10001 V5409 10/14/22 1618 EXCEL ELECTRIC FIRE 0016566 FIRE ALARM SERVICE 0.00 400.00 TOTAL CHECK 124.45 2,843.56
10001 V5410 10/14/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 290.00 10001 V5410 10/14/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 340.00 10001 V5410 10/14/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 360.00 10001 V5410 10/14/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 360.00 10001 V5410 10/14/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 360.00 10001 V5410 10/14/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 360.00 10001 V5410 10/14/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 360.00 10001 V5410 10/14/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 360.00 10001 V5410 10/14/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 360.00 Item #8. Page 16
Meeting Date: 11/8/2022 / Packet Page #: 292
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 10/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 15:41:28 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221014 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5410 10/14/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 360.00 10001 V5410 10/14/22 6798 D & G ELITE AUTO DETALIN 2096086 VEHICLE WASHES 0.00 420.00 TOTAL CHECK 0.00 3,930.00
10001 V5411 10/14/22 1212 GLENDORA TROPHY & ENGRAV 0014000 ENGRAVED MEDAL 4.74 50.94 10001 V5411 10/14/22 1212 GLENDORA TROPHY & ENGRAV 0014000 PERPETUAL PLATE 2.41 25.91 TOTAL CHECK 7.15 76.85
10001 V5412 10/14/22 1941 GRAINGER 2056562 EQUIPMENT PARTS/SUPP 1.95 20.98 10001 V5412 10/14/22 1941 GRAINGER 5316571 EQUIPMENT PARTS/SUPP 3.96 42.60 10001 V5412 10/14/22 1941 GRAINGER 2056562 EQUIPMENT PARTS/SUPP 39.22 421.96 10001 V5412 10/14/22 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 46.49 500.05 10001 V5412 10/14/22 1941 GRAINGER 2056562 EQUIPMENT PARTS/SUPP 14.77 158.87 10001 V5412 10/14/22 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 12.94 139.20 TOTAL CHECK 119.33 1,283.66
10001 V5413 10/14/22 6595 GRANICUS 5484419 GOVACCESS - MAINT 0.00 9,380.68 10001 V5414 10/14/22 4703 JOHN GREEN TRUCKING 5316570 MATERIAL & DELIVERY 0.00 327.20 10001 V5414 10/14/22 4703 JOHN GREEN TRUCKING 5316570 MATERIAL & DELIVERY 0.00 683.38 10001 V5414 10/14/22 4703 JOHN GREEN TRUCKING 5316570 MATERIAL & DELIVERY 0.00 2,575.49 TOTAL CHECK 0.00 3,586.07
10001 V5415 10/14/22 2838 THEODORE GROSZEWSKI 5314306 RETIREE MEDICAL REIMB 0.00 168.00 10001 V5415 10/14/22 2838 THEODORE GROSZEWSKI 0014306 RETIREE MEDICAL REIMB 0.00 432.00 TOTAL CHECK 0.00 600.00
10001 V5416 10/14/22 4405 MICHELLE HARRINGTON 0017583 COMM SVC EDUCATN CLSS 0.00 612.00 10001 V5417 10/14/22 2502 IMS REFRIGERATION INC. 0016566 ICE MAKER MAINT 13.28 457.80 10001 V5418 10/14/22 5315 JMD 2056562 PROF SVCS/SEP 0.00 960.00 10001 V5418 10/14/22 5315 JMD 2056562 PROF SVCS/JUL AUG 0.00 1,152.00 10001 V5418 10/14/22 5315 JMD 2056562 PROF SVCS/JUN 0.00 1,872.00 10001 V5418 10/14/22 5315 JMD 0016565 PROF SVC/JUL AUG 0.00 1,746.00 TOTAL CHECK 0.00 5,730.00
10001 V5419 10/14/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 136.94 1,867.94 10001 V5419 10/14/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 18.24 511.24 TOTAL CHECK 155.18 2,379.18
10001 V5420 10/14/22 7659 LA - C.A.D.A. 2627585 HOMELESS SVC/SEP 0.00 20,833.33 10001 V5421 10/14/22 6473 LOUISE ERNESTINE CRISS B 2314390 MARKETING SVC/SEP 0.00 1,000.00 10001 V5422 10/14/22 5632 MC DONALD ELECTRIC INC 5316571 SERVICE CALL 56.01 1,167.35 10001 V5423 10/14/22 1425 MERRIMAC ENERGY GROUP 5496563 FUEL FOR CITY VEHICLE 0.00 30,883.17 10001 V5424 10/14/22 2181 PINPOINT INDUSTRIES, INC 0017581 CITY HATS 13.84 168.58 10001 V5425 10/14/22 3750 RANCHO JANITORIAL SUPPLI 0016582 JANITORIAL SUPPLIES 258.62 2,781.72 Item #8. Page 17
Meeting Date: 11/8/2022 / Packet Page #: 293
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 10/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 15:41:28 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221014 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5426 10/14/22 7417 GENERAL TECHNOLOGIES& SO 2349999 DESIGN SVC/OCT 0.00 12,827.10 10001 V5427 10/14/22 TEMP ROCHELLE WHITE 2156086 ALTCOM REIMBURSEMENT 0.00 20.00 10001 V5428 10/14/22 3848 ROMO PLANNING GROUP INC. 0016051 CONTRACT PLANNING/AUG 0.00 1,045.00 10001 V5429 10/14/22 4532 SPOK INC. 5316571 TELEPHONE SVC/SEP 0.00 32.26 10001 V5430 10/14/22 4008 STAPLES ADVANTAGE 0017588 OFFICE SUPPLIES 83.64 899.60 10001 V5430 10/14/22 4008 STAPLES ADVANTAGE 0016561 CREDIT MEMO 0.00 -18.48 10001 V5430 10/14/22 4008 STAPLES ADVANTAGE 0016561 OFFICE SUPPLIES 1.72 18.48 TOTAL CHECK 85.36 899.60
10001 V5431 10/14/22 1138 UNDERGROUND SERVICE ALER 5316562 U/GRND SVC ALERT 0.00 126.10 10001 V5431 10/14/22 1138 UNDERGROUND SERVICE ALER 5316562 U/GRND SVC ALERT 0.00 126.10 10001 V5431 10/14/22 1138 UNDERGROUND SERVICE ALER 5316562 U/GRND SVC ALERT 0.00 126.10 10001 V5431 10/14/22 1138 UNDERGROUND SERVICE ALER 5316562 GLE94 TICKET CHARGES 0.00 309.25 10001 V5431 10/14/22 1138 UNDERGROUND SERVICE ALER 5316562 GLE94 TICKET CHARGES 0.00 377.50 10001 V5431 10/14/22 1138 UNDERGROUND SERVICE ALER 5316562 GLE94 TICKET CHARGES 0.00 405.50 TOTAL CHECK 0.00 1,470.55
10001 V5432 10/14/22 2254 VERONICA TAM & ASSOCIATE 2126056 CDBG CONSULTANT 0.00 2,767.50 10001 V5433 10/14/22 7189 VESTRE, INC 2629999 FURNITURE FOR MEDA AVE 0.00 89,797.16 10001 V5434 10/14/22 6553 WATERSIDE INDUSTRIAL INC 0016566 CHEMICAL SVC/SEP 0.00 500.00 10001 V5435 10/14/22 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 1,200.00 10001 V5436 10/14/22 1132 WESTERN WATER WORKS SUPP 5316570 CREDIT MEMO 0.00 -1,180.45 10001 V5436 10/14/22 1132 WESTERN WATER WORKS SUPP 5316570 CREDIT MEMO 0.00 -748.37 10001 V5436 10/14/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 14.85 159.65 10001 V5436 10/14/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 23.27 250.26 10001 V5436 10/14/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 28.96 311.46 10001 V5436 10/14/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 61.65 663.15 10001 V5436 10/14/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 105.26 1,132.16 10001 V5436 10/14/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 291.51 3,135.51 10001 V5436 10/14/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 392.47 4,221.37 TOTAL CHECK 917.97 7,944.74
10001 V5437 10/14/22 7498 Y TIRE PERFORMANCE LLC 5496563 TIRES 12.30 212.30 10001 108136 10/14/22 1451 AKM CONSULTING ENGINEERS 5309999 PROF SERVICES/AUG 0.00 19,860.50 10001 108137 10/14/22 7745 AMARILDO FRANCO 531 UB REFUND 0.00 34.77 10001 108138 10/14/22 TEMP ANDREA DIAMOND 0017581 SECURITY DEP REFUND 0.00 300.00 10001 108139 10/14/22 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 7.79 83.78 10001 108140 10/14/22 6674 AVALON COLLISION CENTERS 5496563 POLICE VEHICLE REPAIR 126.78 1,916.20 Item #8. Page 18
Meeting Date: 11/8/2022 / Packet Page #: 294
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 10/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 15:41:28 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221014 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108141 10/14/22 1305 AZUSA LIGHT & WATER 5316571 ELECTRIC SERVICE/SEP 0.00 5,594.38 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017078 BOOKS 1.41 15.32 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 1.11 12.02 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 1.57 17.10 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 1.70 18.39 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 3.61 39.19 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 3.79 41.21 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 5.16 56.02 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 6.18 67.08 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 6.39 69.34 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 7.21 78.31 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 7.62 82.62 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 7.69 83.40 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 8.53 92.58 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 13.37 145.09 10001 108142 10/14/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 14.44 156.70 TOTAL CHECK 89.78 974.37
10001 108143 10/14/22 5708 CARAHSOFT TECHNOLOGY COR 5484432 EXTERRO FTK SOFTWARE ( 0.00 2,994.57 10001 108144 10/14/22 7744 CARL SMITH 531 UB REFUND 0.00 63.75 10001 108145 10/14/22 TEMP CHERRY SORIANO 5316569 HE WASHER REBATE 0.00 150.00 10001 108146 10/14/22 1123 COUNTY OF LOS ANGELES IN 2096086 RADIO FREQUENCY/JUL 0.00 723.28 10001 108147 10/14/22 1311 COVINA IRRIGATING COMPAN 5316571 CAPACITY IMPR CHARGE 0.00 4,306.25 10001 108148 10/14/22 7750 CYNTHIA CLAYTON-HYLAND 0017583 PUMPKIN FESTIVAL ZOO 0.00 1,610.00 10001 108149 10/14/22 TEMP CYNTHIA VEGA 0017581 SECURITY DEP REFUND 0.00 300.00 10001 108150 10/14/22 TEMP DARLA DRENDEL 655 WMP DEPOSIT REFUND 0.00 4,382.84 10001 108151 10/14/22 1004 DENNIS FINK PRINTING INC 5316568 WATER DIVISION NOTICE 9.13 98.18 10001 108152 10/14/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/OCT 0.00 70.00 10001 108152 10/14/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/SEP 0.00 70.00 10001 108152 10/14/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/OCT 0.00 71.00 10001 108152 10/14/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/SEP 0.00 71.00 10001 108152 10/14/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/SEP 0.00 78.00 10001 108152 10/14/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/OCT 0.00 78.00 10001 108152 10/14/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/OCT 0.00 108.00 10001 108152 10/14/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/SEP 0.00 108.00 TOTAL CHECK 0.00 654.00
10001 108153 10/14/22 2327 EWING IRRIGATION PRODUCT 2056562 IRRIGATION SUPPLIES 2.59 29.85 10001 108154 10/14/22 TEMP FLORA YEE 0017588 ACTIVITY REFUND 0.00 45.00 Item #8. Page 19
Meeting Date: 11/8/2022 / Packet Page #: 295
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 10/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 15:41:28 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221014 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108155 10/14/22 4959 FRONTIER 5484419 INTERNET SVC/OCT 0.00 184.99 10001 108155 10/14/22 4959 FRONTIER 5484432 TELEPHONE SVC/OCT 0.00 556.25 TOTAL CHECK 0.00 741.24
10001 108156 10/14/22 2759 GLADWELL GOVERNMENTAL 0016561 ON-SITE ANALYSIS 0.00 960.00 10001 108157 10/14/22 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 19.92 276.92 10001 108158 10/14/22 TEMP ISELDA CORDERO 0017581 SECURITY DEP REFUND 0.00 300.00 10001 108159 10/14/22 TEMP JAMES HERSCHBERG 5316569 HE DISHWASHER REBATE 0.00 150.00 10001 108160 10/14/22 5978 JOSEPH M WARD 0014306 RETIREE MEDICAL REIMB 0.00 202.46 10001 108160 10/14/22 5978 JOSEPH M WARD 5314306 RETIREE MEDICAL REIMB 0.00 78.73 TOTAL CHECK 0.00 281.19
10001 108161 10/14/22 TEMP KEVIN BLAIR 0017585 CRAFT BOUTIQUE ENTMT 0.00 200.00 10001 108162 10/14/22 3252 REGIONAL TAP SERVICE CEN 2096086 TAP SALES/JUN 0.00 1,082.37 10001 108163 10/14/22 1382 LIGHTNING OIL CO., INC. 5496563 USED OIL COLLECTION 0.00 370.50 10001 108164 10/14/22 TEMP LINDA WONG 0017581 SECURITY DEP REFUND 0.00 300.00 10001 108165 10/14/22 TEMP LISSETTE MACIAS 0017581 SECURITY DEP REFUND 0.00 300.00 10001 108166 10/14/22 TEMP LYDIA SHAH 5316569 HE DISHWASHER REBATE 0.00 150.00 10001 108167 10/14/22 TEMP MATTHEW BLAKE 5316569 TURF REMOVAL REBATE 0.00 3,550.00 10001 108168 10/14/22 7746 MR. REAL ESTATE 531 UB REFUND 0.00 23.90 10001 108169 10/14/22 TEMP NAOMI POBLANO 0017588 ACTIVITY REFUND 0.00 35.00 10001 108170 10/14/22 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 0.43 4.62 10001 108170 10/14/22 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 0.69 7.41 10001 108170 10/14/22 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 9.93 157.38 10001 108170 10/14/22 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 20.61 228.41 10001 108170 10/14/22 1921 OFFICE DEPOT 0014216 OFFICE SUPPLIES 20.62 228.43 10001 108170 10/14/22 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 3.39 36.48 10001 108170 10/14/22 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 5.47 58.79 10001 108170 10/14/22 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 0.33 3.56 10001 108170 10/14/22 1921 OFFICE DEPOT 0014216 OFFICE SUPPLIES 0.33 3.57 TOTAL CHECK 61.80 728.65
10001 108171 10/14/22 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 5.74 61.72 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 0014010 POSTAGE/SEP 0.00 94.26 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 0016561 POSTAGE/SEP 0.00 1.14 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 0014103 POSTAGE/SEP 0.00 2.28 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 5316568 POSTAGE/SEP 0.00 5.13 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 5314216 POSTAGE/SEP 0.00 5.13 Item #8. Page 20
Meeting Date: 11/8/2022 / Packet Page #: 296
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 10/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 15:41:28 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221014 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 0016561 POSTAGE/SEP 0.00 9.69 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 0014101 POSTAGE/SEP 0.00 18.34 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 0017581 POSTAGE/SEP 0.00 155.73 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 0014216 POSTAGE/SEP 0.00 192.59 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 0017076 POSTAGE/SEP 0.00 145.11 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 5316569 POSTAGE/SEP 0.00 20.52 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 0015126 POSTAGE/SEP 0.00 454.22 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 0014015 POSTAGE/SEP 0.00 272.25 10001 108172 10/14/22 1022 PITNEY BOWES POSTAGE BY 0016051 POSTAGE/SEP 0.00 522.02 TOTAL CHECK 0.00 1,898.41
10001 108173 10/14/22 3123 PUENTE READY MIX INC. 2056562 CONCRETE 50.99 548.49 10001 108173 10/14/22 3123 PUENTE READY MIX INC. 2056562 CONCRETE 56.38 606.38 TOTAL CHECK 107.37 1,154.87
10001 108174 10/14/22 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 34.11 366.85 10001 108174 10/14/22 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 3.16 33.98 10001 108174 10/14/22 7344 QUALITY AUTO SUPPLY, INC 5496563 CREDIT MEMO 0.00 -94.89 10001 108174 10/14/22 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 12.86 138.28 10001 108174 10/14/22 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 8.82 94.89 TOTAL CHECK 58.95 539.11
10001 108175 10/14/22 1319 RAYNE WATER CONDITIONING 5316571 SOFT WATER SVC/OCT 0.00 138.25 10001 108176 10/14/22 3633 RIGHT OF WAY, INC. 2056562 SAFETY SIGNS/SUPPLIES 118.31 1,363.73 10001 108176 10/14/22 3633 RIGHT OF WAY, INC. 2056562 SAFETY SIGNS/SUPPLIES 187.39 2,159.89 TOTAL CHECK 305.70 3,523.62
10001 108177 10/14/22 TEMP ROBERT ALONSO 0017581 SECURITY DEP REFUND 0.00 100.00 10001 108178 10/14/22 1024 SAN GABRIEL VALLEY EXAMI 0016051 SEP 2022 PUB NOTICES 0.00 385.00 10001 108178 10/14/22 1024 SAN GABRIEL VALLEY EXAMI 3219999 SEP 2022 PUB NOTICES 0.00 99.00 10001 108178 10/14/22 1024 SAN GABRIEL VALLEY EXAMI 2126056 SEP 2022 PUB NOTICES 0.00 110.00 10001 108178 10/14/22 1024 SAN GABRIEL VALLEY EXAMI 0014010 SEP 2022 PUB NOTICES 0.00 115.50 10001 108178 10/14/22 1024 SAN GABRIEL VALLEY EXAMI 5314010 SEP 2022 PUB NOTICES 0.00 115.50 10001 108178 10/14/22 1024 SAN GABRIEL VALLEY EXAMI 0016051 SEP 2022 PUB NOTICES 0.00 170.50 10001 108178 10/14/22 1024 SAN GABRIEL VALLEY EXAMI 5309999 SEP 2022 PUB NOTICES 0.00 187.00 10001 108178 10/14/22 1024 SAN GABRIEL VALLEY EXAMI 3219999 SEP 2022 PUB NOTICES 0.00 187.00 10001 108178 10/14/22 1024 SAN GABRIEL VALLEY EXAMI 0016051 SEP 2022 PUB NOTICES 0.00 192.50 10001 108178 10/14/22 1024 SAN GABRIEL VALLEY EXAMI 0014010 SEP 2022 PUB NOTICES 0.00 66.00 10001 108178 10/14/22 1024 SAN GABRIEL VALLEY EXAMI 5314010 SEP 2022 PUB NOTICES 0.00 66.00 TOTAL CHECK 0.00 1,694.00
10001 108179 10/14/22 2199 SECRETARY OF STATE 0015126 NOTARY/TAYLOR 0.00 40.00 10001 108180 10/14/22 7747 SERENA MCTEER 531 UB REFUND 0.00 98.05 10001 108181 10/14/22 7749 SERENE WELLNESS INC 531 UB REFUND 0.00 111.26 10001 108182 10/14/22 2117 SHRED-IT USA 0016561 SHREDDING SVC 0.00 84.03 10001 108182 10/14/22 2117 SHRED-IT USA 0016561 SHREDDING SVC 0.00 84.03 10001 108182 10/14/22 2117 SHRED-IT USA 0016561 SHREDDING SVC 0.00 84.03 Item #8. Page 21
Meeting Date: 11/8/2022 / Packet Page #: 297
SUNGARD PENTAMATION PAGE NUMBER: 7
DATE: 10/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 15:41:28 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221014 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108182 10/14/22 2117 SHRED-IT USA 0016561 SHREDDING SVC 0.00 84.03 10001 108182 10/14/22 2117 SHRED-IT USA 0016561 SHREDDING SVC 0.00 168.06 10001 108182 10/14/22 2117 SHRED-IT USA 0016561 SHREDDING SVC 0.00 168.06 TOTAL CHECK 0.00 672.24
10001 108183 10/14/22 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 230.94 10001 108183 10/14/22 1027 SOCALGAS 5316568 GAS SERVICE/SEP 0.00 81.16 10001 108183 10/14/22 1027 SOCALGAS 0015126 GAS SERVICE/SEP 0.00 403.90 10001 108183 10/14/22 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 276.36 10001 108183 10/14/22 1027 SOCALGAS 0016582 GAS SERVICE/SEP 0.00 21.19 10001 108183 10/14/22 1027 SOCALGAS 0017583 GAS SERVICE/SEP 0.00 22.11 10001 108183 10/14/22 1027 SOCALGAS 0016582 GAS SERVICE/SEP 0.00 24.25 10001 108183 10/14/22 1027 SOCALGAS 2096086 GAS SERVICE/SEP 0.00 41.10 10001 108183 10/14/22 1027 SOCALGAS 5496563 GAS SERVICE/SEP 0.00 60.29 10001 108183 10/14/22 1027 SOCALGAS 0017076 GAS SERVICE/SEP 0.00 12.00 10001 108183 10/14/22 1027 SOCALGAS 0016566 GAS SERVICE/SEP 0.00 18.40 10001 108183 10/14/22 1027 SOCALGAS 0017080 GAS SERVICE/SEP 0.00 4.00 10001 108183 10/14/22 1027 SOCALGAS 0015126 GAS SERVICE/SEP 0.00 4.00 10001 108183 10/14/22 1027 SOCALGAS 5316566 GAS SERVICE/SEP 0.00 5.81 TOTAL CHECK 0.00 1,205.51
10001 108184 10/14/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 8.53 98.33 10001 108184 10/14/22 3029 SOUTHEAST CONSTRUCTION 0016582 ST REPAIR/MAINT SUPP 17.29 199.29 TOTAL CHECK 25.82 297.62
10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/AUG 0.00 133.22 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 5316570 ELECTRIC UTILITY/AUG 0.00 285.94 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 5316566 ELECTRIC UTILITY/AUG 0.00 1,337.06 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 5496563 ELECTRIC UTILITY/AUG 0.00 1,533.28 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/SEP 0.00 2,052.03 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 0017080 ELECTRIC UTILITY/AUG 0.00 2,466.84 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 3,245.44 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 0016566 ELECTRIC UTILITY/AUG 0.00 4,236.85 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/AUG 0.00 7,315.87 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 0017076 ELECTRIC UTILITY/AUG 0.00 9,867.37 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 0015126 ELECTRIC UTILITY/AUG 0.00 16,184.39 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 2026562 ELECTRIC UTILITY/AUG 0.00 28,198.04 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/AUG 0.00 56,095.09 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/AUG 0.00 19.69 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 61.40 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 65.57 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/SEP 0.00 39.58 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 67.89 10001 108185 10/14/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/SEP 0.00 69.78 TOTAL CHECK 0.00 133,275.33
10001 108186 10/14/22 2038 SPARKLETTS 0014216 DRINKING WATER/SEP 0.00 73.21 10001 108186 10/14/22 2038 SPARKLETTS 5314216 DRINKING WATER/SEP 0.00 73.21 10001 108186 10/14/22 2038 SPARKLETTS 2096086 DRINKING WATER/SEP 0.00 76.98 10001 108186 10/14/22 2038 SPARKLETTS 0014101 DRINKING WATER/SEP 0.00 85.48 10001 108186 10/14/22 2038 SPARKLETTS 0017581 DRINKING WATER/SEP 0.00 87.97 10001 108186 10/14/22 2038 SPARKLETTS 0016582 DRINKING WATER/SEP 0.00 88.47 Item #8. Page 22
Meeting Date: 11/8/2022 / Packet Page #: 298
SUNGARD PENTAMATION PAGE NUMBER: 8
DATE: 10/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 15:41:28 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221014 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108186 10/14/22 2038 SPARKLETTS 0017583 DRINKING WATER/SEP 0.00 7.00 10001 108186 10/14/22 2038 SPARKLETTS 0017588 DRINKING WATER/SEP 0.00 7.00 10001 108186 10/14/22 2038 SPARKLETTS 0017585 DRINKING WATER/SEP 0.00 127.44 10001 108186 10/14/22 2038 SPARKLETTS 0015126 DRINKING WATER/SEP 0.00 249.32 10001 108186 10/14/22 2038 SPARKLETTS 0016561 DRINKING WATER/SEP 0.00 191.38 TOTAL CHECK 0.00 1,067.46
10001 108187 10/14/22 1236 STETSON ENGINEERS INC. 5316567 BACTERIOLOGICAL SITE S 0.00 4,356.00 10001 108188 10/14/22 TEMP STEVE SAWYER 5316569 IRR CONTROLLER REBATE 0.00 100.00 10001 108189 10/14/22 TEMP SUMMY LAM 5316569 HE DISHWASHER REBATE 0.00 150.00 10001 108190 10/14/22 1609 STATE WATER RESOURCES 5316567 ENFORCEMENT FEES 0.00 1,127.50 10001 108191 10/14/22 7748 TANANARIVE DUE 531 UB REFUND 0.00 9.86 10001 108192 10/14/22 3229 TRANSPORTATION CONCEPTS 2096086 CNG FUEL TRANSIT/JUN 0.00 1,595.63 10001 108192 10/14/22 3229 TRANSPORTATION CONCEPTS 2096086 OP AND MAINT/APR 0.00 54,560.02 10001 108192 10/14/22 3229 TRANSPORTATION CONCEPTS 2096086 OP AND MAINT/JUN 0.00 57,149.01 10001 108192 10/14/22 3229 TRANSPORTATION CONCEPTS 2096086 CNG FUEL TRANSIT/APR 0.00 779.46 10001 108192 10/14/22 3229 TRANSPORTATION CONCEPTS 2096086 OPS AND MAINT/SEP 0.00 59,260.92 10001 108192 10/14/22 3229 TRANSPORTATION CONCEPTS 2096086 CNG FUEL TRANSIT/SEP 0.00 1,206.70 TOTAL CHECK 0.00 174,551.74
10001 108193 10/14/22 4712 TYLER TECHNOLOGIES INC 5484432 GLENDORA POLICE DEPART 0.00 4,473.56 10001 108194 10/14/22 1924 UNIFIRST CORPORATION 0016582 PARKS 0.00 22.51 10001 108194 10/14/22 1924 UNIFIRST CORPORATION 0016584 TREES 0.00 11.25 10001 108194 10/14/22 1924 UNIFIRST CORPORATION 2556584 TREES/MEASURE M 0.00 11.26 10001 108194 10/14/22 1924 UNIFIRST CORPORATION 2056562 STREETS - GAS TAX 0.00 157.82 10001 108194 10/14/22 1924 UNIFIRST CORPORATION 5316570 WATER-DISTRIBUTION 0.00 292.70 TOTAL CHECK 0.00 495.54
10001 108195 10/14/22 1787 UNITED RENTALS (NORTH AM 5316562 MESSAGE BOARD FOR MAND 237.07 2,549.95 10001 108195 10/14/22 1787 UNITED RENTALS (NORTH AM 5316562 MESSAGE BOARD FOR MAND 315.29 3,391.31 TOTAL CHECK 552.36 5,941.26
10001 108196 10/14/22 4734 NADENE VALDEZ 0017583 COMM SVC EDUCATN CLSS 0.00 1,206.40 10001 108197 10/14/22 TEMP VALERIE VELASQUEZ 2156086 EBIKE SUBSIDY 0.00 300.00 10001 108198 10/14/22 1029 VERIZON BUSINESS 5496563 TRACKING/SEPT 0.00 1,648.65 10001 108199 10/14/22 1189 VULCAN MATERIALS COMPANY 2056562 ASPHALT/ST PATCHING 29.34 407.95 TOTAL CASH ACCOUNT 3,383.64 683,373.31
TOTAL FUND 3,383.64 683,373.31
TOTAL REPORT 3,383.64 683,373.31
Item #8. Page 23
Meeting Date: 11/8/2022 / Packet Page #: 299
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/13/2022 CITY OF GLENDORA VENCHK11
TIME: 15:31:28 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 87,618.26
205 STATE GAS TAX FUNDS 4,585.81
209 PROP A TRANSIT FUND 3,930.00
212 COMMUNITY DEV BLOCK GRANT 2,767.50
215 AIR QUALITY FUND 20.00
231 GLENDORA VILLAGE BUS DIST 1,000.00
234 HIGHWY SAFETY IMPROV GRNT 12,827.10
262 AMERICAN RESCUE PLAN FUND 110,630.49
530 WATER CAPITAL PROJECTS 2,124.00
531 WATER OPERATIONS FUND 14,576.07
548 TECHNOLOGY FUND 15,253.88
549 VEHICLE REPLACEMENT FUND 33,822.80
TOTAL REPORT 289,155.91
Item #8. Page 24
Meeting Date: 11/8/2022 / Packet Page #: 300
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/13/2022 CITY OF GLENDORA VENCHK11
TIME: 15:10:14 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 49,850.70
202 STREET LIGHTING ASSESSMT 28,198.04
205 STATE GAS TAX FUNDS 13,098.45
209 PROP A TRANSIT FUND 178,567.08
212 COMMUNITY DEV BLOCK GRANT 110.00
215 AIR QUALITY FUND 300.00
255 MEASURE M 11.26
321 CAPITAL PROJECTS FUND 286.00
530 WATER CAPITAL PROJECTS 20,047.50
531 WATER OPERATIONS FUND 84,942.63
548 TECHNOLOGY FUND 8,209.37
549 VEHICLE REPLACEMENT FUND 6,213.53
655 TRUST FUND 4,382.84
TOTAL REPORT 394,217.40
Item #8. Page 25
Meeting Date: 11/8/2022 / Packet Page #: 301

CITY OF GLENDORA
CITY COUNCIL MEETING 11/8/2022
WARRANT REGISTER FOR 10/21/2022
GENERAL WARRANT REGISTER $ 1,993,489.66
PAYROLL EFT - P/E 10/16/2022 $ 599,796.91
TOTAL $ 2,593,286.57
PREPARED BY: Desiree Hernandez

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #8. Page 26
Meeting Date: 11/8/2022 / Packet Page #: 302
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/21/2022 CITY OF GLENDORA ACCTPA21
TIME: 14:25:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221021 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5438 10/21/22 1451 AKM CONSULTING ENGINEERS 5309999 PROF SERVICES/SEPT 0.00 13,295.00 10001 V5438 10/21/22 1451 AKM CONSULTING ENGINEERS 5309999 PROF SERVICES/SEPT 0.00 64,807.50 TOTAL CHECK 0.00 78,102.50
10001 V5439 10/21/22 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD/SEPT 0.00 12,131.64 10001 V5439 10/21/22 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD/SEPT 0.00 13,479.60 TOTAL CHECK 0.00 25,611.24
10001 V5440 10/21/22 3480 TRIFYTT SPORTS LLC 0017583 COMM SVC EDUCATN CLSS 0.00 4,578.00 10001 V5441 10/21/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/OCT 0.00 150.00 10001 V5441 10/21/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/SEP 0.00 180.00 10001 V5441 10/21/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/OCT 0.00 300.00 TOTAL CHECK 0.00 630.00
10001 V5442 10/21/22 3556 D.F. POLYGRAPH 0015126 POLYGRAPH EXAMINATION 0.00 200.00 10001 V5443 10/21/22 1125 ATHENS SERVICES 5316570 RMVL OF MIXED WASTE 0.00 9,623.04 10001 V5443 10/21/22 1125 ATHENS SERVICES 0016566 SWEEPER SERVICES 0.00 700.00 TOTAL CHECK 0.00 10,323.04
10001 V5444 10/21/22 7270 AVALON TRANSPORTATION LL 2097581 PURCHASE OF TRANSPORTA 0.00 1,433.76 10001 V5445 10/21/22 3315 BADGE FRAME INC. 0015127 ENGRAVED NAME PLATE 3.99 58.99 10001 V5446 10/21/22 6158 BOA EXPRESS TAX 970 PAYROLL TAXES 0.00 156,267.05 10001 V5447 10/21/22 1121 BRODART COMPANY 0017079 BOOKS 27.67 302.98 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 001 PERS PAYMENT 0.00 7,018.74 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 548 PERS PAYMENT 0.00 7,651.35 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS RETIREMENT 10/16 0.00 161,122.09 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 290 PERS PAYMENT 0.00 4,132.05 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 001 PERS PAYMENT 0.00 4,560.58 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 209 PERS PAYMENT 0.00 2,450.95 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 205 PERS PAYMENT 0.00 3,393.62 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 103 PERS PAYMENT 0.00 18,317.23 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 531 PERS PAYMENT 0.00 46,630.84 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 001 PERS PAYMENT 0.00 80,708.43 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 001 PERS PAYMENT 0.00 143,925.77 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 229 PERS PAYMENT 0.00 392.78 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 103 PERS PAYMENT 0.00 580.42 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 103 PERS PAYMENT 0.00 893.26 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 530 PERS PAYMENT 0.00 989.81 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 210 PERS PAYMENT 0.00 989.81 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 103 PERS PAYMENT 0.00 1,036.94 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 541 PERS PAYMENT 0.00 1,068.36 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 285 PERS PAYMENT 0.00 1,523.99 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 542 PERS PAYMENT 0.00 1,571.12 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 222 PERS PAYMENT 0.00 1,948.19 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 549 PERS PAYMENT 0.00 2,073.88 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 202 PERS PAYMENT 0.00 47.13 Item #8. Page 27
Meeting Date: 11/8/2022 / Packet Page #: 303
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 10/21/2022 CITY OF GLENDORA ACCTPA21
TIME: 14:25:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221021 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 215 PERS PAYMENT 0.00 47.13 10001 V5448 10/21/22 1110 CA.PUBLIC EMPLOYEES RETI 255 PERS PAYMENT 0.00 424.20 TOTAL CHECK 0.00 493,498.67
10001 V5449 10/21/22 6434 CHARTER COMMUNICATIONS H 2304102 INTERNET SVC/OCT 0.00 161.85 10001 V5449 10/21/22 6434 CHARTER COMMUNICATIONS H 2304102 CABLE TV/SEP 0.00 157.00 10001 V5449 10/21/22 6434 CHARTER COMMUNICATIONS H 5484419 INTERNET SVC/OCT 0.00 1,699.00 10001 V5449 10/21/22 6434 CHARTER COMMUNICATIONS H 0015134 INTERNET SVC/OCT 0.00 94.98 10001 V5449 10/21/22 6434 CHARTER COMMUNICATIONS H 5484432 PHONE SVC/SEP 0.00 229.75 TOTAL CHECK 0.00 2,342.58
10001 V5450 10/21/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 8.93 96.08 10001 V5451 10/21/22 5614 CLIENTFIRST CONSULTING G 3219999 TECHNOLOGY CONSULTING- 0.00 437.50 10001 V5451 10/21/22 5614 CLIENTFIRST CONSULTING G 3219999 TECHNOLOGY CONSULTING 0.00 11,001.25 TOTAL CHECK 0.00 11,438.75
10001 V5452 10/21/22 7654 CODE 3 TECHNOLOGY LLC 5484432 GETAC TG3 83 KEY, BACK 122.48 1,317.48 10001 V5452 10/21/22 7654 CODE 3 TECHNOLOGY LLC 5484432 SHIPPING 0.00 29.00 TOTAL CHECK 122.48 1,346.48
10001 V5453 10/21/22 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 10.25 110.25 10001 V5453 10/21/22 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 14.38 179.61 10001 V5453 10/21/22 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 31.39 337.64 TOTAL CHECK 56.02 627.50
10001 V5454 10/21/22 6741 CRAFTWATER ENGINEERING I 2589999 FINKBINER PARK STORMWA 0.00 27,112.00 10001 V5454 10/21/22 6741 CRAFTWATER ENGINEERING I 2589999 FINKBINER PARK STORMWA 0.00 95,535.60 TOTAL CHECK 0.00 122,647.60
10001 V5455 10/21/22 4037 CSCDA 5314216 AP#2012047 0.00 1,827.00 10001 V5456 10/21/22 6333 ERGOGENESIS WORKPLACE SO 0014010 WORK STOOL 37.36 492.25 10001 V5456 10/21/22 6333 ERGOGENESIS WORKPLACE SO 5314010 WORK STOOL 37.36 492.26 TOTAL CHECK 74.72 984.51
10001 V5457 10/21/22 1611 FORENSIC NURSE SPECIALIS 0015128 SEXUAL ASSAULT EXAM 0.00 1,000.00 10001 V5458 10/21/22 1171 GEORGE'S GRAPHICS 0017585 PRINTING OF LA FETRA T 17.32 186.32 10001 V5458 10/21/22 1171 GEORGE'S GRAPHICS 0016582 EVENT CARDS 3.58 38.58 TOTAL CHECK 20.90 224.90
10001 V5459 10/21/22 1112 GLENDORA CITY EMPLOYEE A 970 EMPLOYEE SOCIAL GROUP 0.00 420.00 10001 V5460 10/21/22 1115 GLENDORA MANAGEMENT ASSO 970 GMA DUES 0.00 380.00 10001 V5461 10/21/22 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 162.00 10001 V5461 10/21/22 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 438.00 TOTAL CHECK 0.00 600.00
10001 V5462 10/21/22 1212 GLENDORA TROPHY & ENGRAV 0017581 PERPETUAL PLATE 2.41 25.91 Item #8. Page 28
Meeting Date: 11/8/2022 / Packet Page #: 304
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 10/21/2022 CITY OF GLENDORA ACCTPA21
TIME: 14:25:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221021 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5463 10/21/22 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 1.83 19.64 10001 V5463 10/21/22 1941 GRAINGER 5316570 EQUIPMENT PARTS/SUPP 5.86 62.99 10001 V5463 10/21/22 1941 GRAINGER 0016562 EQUIPMENT PARTS/SUPP 6.10 65.65 10001 V5463 10/21/22 1941 GRAINGER 5316571 EQUIPMENT PARTS/SUPP 5.16 66.54 10001 V5463 10/21/22 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 29.43 316.62 10001 V5463 10/21/22 1941 GRAINGER 0016562 EQUIPMENT PARTS/SUPP 40.08 431.04 10001 V5463 10/21/22 1941 GRAINGER 5316570 EQUIPMENT PARTS/SUPP 80.49 865.70 TOTAL CHECK 168.95 1,828.18
10001 V5464 10/21/22 4703 JOHN GREEN TRUCKING 5316570 MATERIAL & DELIVERY 0.00 514.60 10001 V5465 10/21/22 4046 HYLAND SOFTWARE INC 5484419 SAAS FEES: ONBASE 0.00 47,271.93 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 162.83 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 167.72 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 202.50 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 233.24 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 19.59 263.84 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 19.54 271.11 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 68.01 371.76 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 28.06 377.92 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 378.00 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 407.07 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 419.29 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 456.12 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 477.58 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 506.25 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 583.09 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 684.19 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 690.00 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 136.01 703.01 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 716.36 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 945.00 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 1,035.01 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 1,140.30 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 1,193.94 10001 V5466 10/21/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING FY23 0.00 1,725.00 TOTAL CHECK 271.21 14,111.13
10001 V5467 10/21/22 4806 INNOVATIVE INTERFACES, I 5484419 ECONTENT INTEGRATION 0.00 2,000.00 10001 V5468 10/21/22 2950 INTER-CON SECURITY SYSTE 0015127 PARKING ENFORCMNT/SEP 0.00 16,783.31 10001 V5469 10/21/22 6981 JAVIER DJEU TENNIS 0017583 COMM SVC EDUCATN CLSS 0.00 1,852.50 10001 V5470 10/21/22 7484 JEFF JENKINS SERVICE TEC 5316571 MAINTENANCE 5.13 1,165.13 10001 V5471 10/21/22 2944 JOE A. GONSALVES & SON 0016052 LEGISLATIVE REPRESENTA 0.00 1,750.00 10001 V5471 10/21/22 2944 JOE A. GONSALVES & SON 5316567 LEGISLATIVE REPRESENTA 0.00 1,750.00 TOTAL CHECK 0.00 3,500.00
10001 V5472 10/21/22 2241 JOHNNY ALLEN TENNIS ACAD 0017583 COMM SVC EDUCATN CLSS 0.00 925.50 Item #8. Page 29
Meeting Date: 11/8/2022 / Packet Page #: 305
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 10/21/2022 CITY OF GLENDORA ACCTPA21
TIME: 14:25:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221021 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5473 10/21/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 19.27 474.77 10001 V5474 10/21/22 7678 KANOPY 2297079 PLAY CREDITS 0.00 116.00 10001 V5475 10/21/22 2552 LAW ENFORCEMENT MEDICAL 0015128 BLOOD DRAW SERVICE 0.00 350.00 10001 V5476 10/21/22 4840 LOS ANGELES PARTYWORKS I 0017583 HALLOWEEN CRNVL INFLA 0.00 9,972.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 0016582 PARKS & FACILITIES 0.00 58,335.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 0016582 PARKS & FACILITIES 0.00 58,724.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 0016582 PARKS & FACILITIES 0.00 58,724.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 0016584 TREES - CONTRACT SERVI 0.00 29.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 0016584 TREES - CONTRACT SERVI 0.00 1,161.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 0016584 TREES - CONTRACT SERVI 0.00 1,161.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 HIGHLAND AND OAK KNOLL 0.00 208.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 HIGHLAND AND OAK KNOLL 0.00 208.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 HIGHLAND AND OAK KNOLL 0.00 208.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 GMR/PALM DR - ASSESSME 0.00 375.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 GMR/PALM DR - ASSESSME 0.00 375.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 GMR/PALM DR - ASSESSME 0.00 375.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 SUNFLOWER AND HAMPTON 0.00 167.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 SUNFLOWER AND HAMPTON 0.00 167.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 SUNFLOWER AND HAMPTON 0.00 167.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 LORINE & PALM - ASSESS 0.00 50.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 LORINE & PALM - ASSESS 0.00 50.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 GMR/ BOULDER SPRINGS - 0.00 283.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 GMR/ BOULDER SPRINGS - 0.00 283.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 GMR/ BOULDER SPRINGS - 0.00 283.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 HIDDEN SPRINGS TRACT - 0.00 242.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 202B6584 HIDDEN SPRINGS TRACT - 0.00 242.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 2056584 MEDIANS - GAS TAX 0.00 8,164.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 2056584 MEDIANS - GAS TAX 0.00 9,571.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 2056584 MEDIANS - GAS TAX 0.00 9,571.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 2314390 BID 0.00 426.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 2314390 BID 0.00 426.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 2314390 BID 0.00 426.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 2556584 TRANSPORTATION 0.00 567.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 2556584 TRANSPORTATION 0.00 567.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 2556584 TRANSPORTATION 0.00 567.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 5316582 PARKS - WATER 0.00 483.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 5316582 PARKS - WATER 0.00 1,528.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 5316582 PARKS - WATER 0.00 1,528.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 5316571 RESERVOIRS 0.00 4,521.00 10001 V5477 10/21/22 2337 MARIPOSA LANDSCAPES, INC 5316571 RESERVOIRS 0.00 4,521.00 TOTAL CHECK 0.00 224,683.00
10001 V5478 10/21/22 1425 MERRIMAC ENERGY GROUP 5496563 FUEL FOR CITY VEHICLE 5,200.55 27,563.67 10001 V5479 10/21/22 7369 MIDAMERICA ADMIN&RETIRE 970 PART TIME RETIREMENT 0.00 2,572.08 10001 V5479 10/21/22 7369 MIDAMERICA ADMIN&RETIRE 970 EXEC MGMT - HRA 0.00 450.00 TOTAL CHECK 0.00 3,022.08
Item #8. Page 30
Meeting Date: 11/8/2022 / Packet Page #: 306
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 10/21/2022 CITY OF GLENDORA ACCTPA21
TIME: 14:25:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221021 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5480 10/21/22 6962 MIDWEST TAPE LLC 2297079 BOOKS 0.00 1,370.47 10001 V5480 10/21/22 6962 MIDWEST TAPE LLC 0017079 BOOKS 4.10 44.09 TOTAL CHECK 4.10 1,414.56
10001 V5481 10/21/22 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 36,745.85 10001 V5481 10/21/22 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 647.18 10001 V5481 10/21/22 5012 NATIONWIDE RETIREMENT SO 970 EXEC 401A PLAN 0.00 2,283.35 TOTAL CHECK 0.00 39,676.38
10001 V5482 10/21/22 7727 ONYX ARCHITECTS, INC. 3219999 DESIGN SERVICES/SEPT 0.00 18,693.47 10001 V5483 10/21/22 4553 PETE'S ROAD SERVICE INC 5496563 VEHICLE PARTS/SUPP 131.40 2,121.40 10001 V5484 10/21/22 2181 PINPOINT INDUSTRIES, INC 5496563 SHIRTS/JACKT/SWEATER 5.12 67.75 10001 V5484 10/21/22 2181 PINPOINT INDUSTRIES, INC 0016051 ENVELOPES 67.14 767.83 10001 V5484 10/21/22 2181 PINPOINT INDUSTRIES, INC 0017583 WRISTBANDS 9.60 179.18 TOTAL CHECK 81.86 1,014.76
10001 V5485 10/21/22 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 83.13 10001 V5485 10/21/22 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 2,625.00 TOTAL CHECK 0.00 2,708.13
10001 V5486 10/21/22 3750 RANCHO JANITORIAL SUPPLI 0017585 JANITORIAL SUPPLIES 38.91 418.54 10001 V5487 10/21/22 1605 DISCOUNT ROOTER CO. 0016566 PLUMBING SERVICES 0.00 315.00 10001 V5488 10/21/22 3848 ROMO PLANNING GROUP INC. 0016051 CONTRACT PLANNING/SEP 0.00 220.00 10001 V5488 10/21/22 3848 ROMO PLANNING GROUP INC. 0016051 CONTRACT PLANNING/AUG 0.00 220.00 10001 V5488 10/21/22 3848 ROMO PLANNING GROUP INC. 0016051 CONTRACT PLANNING/SEP 0.00 2,007.50 TOTAL CHECK 0.00 2,447.50
10001 V5489 10/21/22 7668 RTS 85 INC. 0017583 HALLOWEEN CRNVL RIDES 0.00 15,000.00 10001 V5490 10/21/22 2027 SECTRAN SECURITY, INC. 5314216 ARMORED TRUCK SERVICE 0.00 229.40 10001 V5491 10/21/22 1119 STATE DISBURSEMENT UNIT 970 WAGE GARNISHMENT 0.00 264.92 10001 V5492 10/21/22 TEMP TRINA MICHALAK 5424220 UTILITY BILL REFUND 0.00 5,000.00 10001 V5493 10/21/22 3657 ULINE 0015127 EQUIPMENT PARTS/SUPP 83.79 955.82 10001 V5494 10/21/22 4108 UNITED STORM WATER INC 258 1354 STORM DRAIN INLET 0.00 6,224.05 10001 V5495 10/21/22 4133 WAGEWORKS, INC. 970 DEPEND CARE REIMBURSE 0.00 590.75 10001 V5495 10/21/22 4133 WAGEWORKS, INC. 970 FSA MEDICAL REIMBURSE 0.00 1,286.19 TOTAL CHECK 0.00 1,876.94
10001 V5496 10/21/22 6553 WATERSIDE INDUSTRIAL INC 0016566 CHEMICAL SVC/SEP 0.00 400.00 10001 V5497 10/21/22 1244 WEST COAST ARBORISTS, IN 3219999 TREES 0.00 2,335.00 10001 V5497 10/21/22 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 2,188.00 Item #8. Page 31
Meeting Date: 11/8/2022 / Packet Page #: 307
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 10/21/2022 CITY OF GLENDORA ACCTPA21
TIME: 14:25:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221021 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5497 10/21/22 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 16,760.00 10001 V5497 10/21/22 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 47,384.49 10001 V5497 10/21/22 1244 WEST COAST ARBORISTS, IN 5316584 TREE -WATER FUND 0.00 4,005.00 TOTAL CHECK 0.00 72,672.49
10001 V5498 10/21/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 8.46 90.96 10001 V5498 10/21/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 120.41 1,295.11 10001 V5498 10/21/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 450.95 4,850.35 TOTAL CHECK 579.82 6,236.42
10001 V5499 10/21/22 7555 WRECK AGE DEMOLITION,INC 5309999 GLADSTONE RESERVOIR 0.00 384,111.70 10001 V5500 10/21/22 2580 XEROX CORPORATION 0015133 COPIER SVC/SEP 0.00 414.92 10001 V5500 10/21/22 2580 XEROX CORPORATION 0015133 COPIER SVC/SEP 0.00 262.38 10001 V5500 10/21/22 2580 XEROX CORPORATION 5316567 COPIER SVC/SEP 0.00 262.38 10001 V5500 10/21/22 2580 XEROX CORPORATION 0017581 COPIER SVC/SEP 0.00 267.03 10001 V5500 10/21/22 2580 XEROX CORPORATION 0016051 COPIER SVC/SEP 0.00 191.89 10001 V5500 10/21/22 2580 XEROX CORPORATION 0016561 COPIER SVC/SEP 0.00 191.90 10001 V5500 10/21/22 2580 XEROX CORPORATION 0014010 COPIER SVC/SEP 0.00 530.43 10001 V5500 10/21/22 2580 XEROX CORPORATION 5314010 COPIER SVC/SEP 0.00 530.43 10001 V5500 10/21/22 2580 XEROX CORPORATION 5314216 COPIER SVC/SEP 0.00 319.67 10001 V5500 10/21/22 2580 XEROX CORPORATION 0017076 COPIER SVC/SEP 0.00 335.07 10001 V5500 10/21/22 2580 XEROX CORPORATION 0015133 COPIER SVC/SEP 0.00 367.71 10001 V5500 10/21/22 2580 XEROX CORPORATION 0016565 COPIER SVC/SEP 0.00 367.71 10001 V5500 10/21/22 2580 XEROX CORPORATION 0014216 COPIER SVC/SEP 0.00 165.41 10001 V5500 10/21/22 2580 XEROX CORPORATION 0016561 COPIER SVC/SEP 0.00 140.45 10001 V5500 10/21/22 2580 XEROX CORPORATION 0014010 COPIER SVC/SEP 0.00 143.14 10001 V5500 10/21/22 2580 XEROX CORPORATION 5314010 COPIER SVC/SEP 0.00 143.14 10001 V5500 10/21/22 2580 XEROX CORPORATION 0016582 COPIER SVC/SEP 0.00 144.28 10001 V5500 10/21/22 2580 XEROX CORPORATION 0014103 COPIER SVC/SEP 0.00 79.53 10001 V5500 10/21/22 2580 XEROX CORPORATION 0014101 COPIER SVC/SEP 0.00 79.54 10001 V5500 10/21/22 2580 XEROX CORPORATION 0017080 COPIER SVC/SEP 0.00 83.77 TOTAL CHECK 0.00 5,020.78
10001 V5501 10/21/22 1169 YWCA 0017585 SR NUTRITION PROG/SEP 0.00 500.00 10001 108200 10/21/22 2420 ALLIED 100, LLC 0015127 MEDICAL EQUIPMENT 31.17 312.48 10001 108201 10/21/22 3496 AM CONSERVATION GROUP, I 5316569 PROMO ITEMS FOR FIX 243.44 2,618.44 10001 108201 10/21/22 3496 AM CONSERVATION GROUP, I 5316569 PROMO ITEMS FOR FIX 766.19 8,241.19 TOTAL CHECK 1,009.63 10,859.63
10001 108202 10/21/22 1113 AFSCME DISTRICT COUNCIL 970 AFSCME DUES 0.00 1,266.14 10001 108203 10/21/22 1193 AT&T 5484432 TELEPHONE SVC/OCT 0.00 625.19 10001 108203 10/21/22 1193 AT&T 5484432 TELEPHONE SVC/OCT 0.00 72.95 TOTAL CHECK 0.00 698.14
10001 108204 10/21/22 6674 AVALON COLLISION CENTERS 5496563 POLICE VEHICLE REPAIR 0.00 2,498.27 10001 108205 10/21/22 4886 BC TRAFFIC SPECIALIST 2056562 STREETS/TRAFFIC SUPP 74.99 806.59 Item #8. Page 32
Meeting Date: 11/8/2022 / Packet Page #: 308
SUNGARD PENTAMATION PAGE NUMBER: 7
DATE: 10/21/2022 CITY OF GLENDORA ACCTPA21
TIME: 14:25:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221021 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108206 10/21/22 6966 BIBLIOTHECA LLC 2297079 BIBLIOTHECA ANNUAL PO 0.00 744.09 10001 108207 10/21/22 7177 BOB BARKER COMPANY, INC 0015134 SUPPLIES 17.04 183.16 10001 108208 10/21/22 TEMP BRANDON SZYMANSKI 0017583 CLASS REFUND 0.00 276.00 10001 108209 10/21/22 TEMP BRANDY VISESSUNG 0017581 BIRTHDAY/PICNIC REFUN 0.00 30.00 10001 108210 10/21/22 4116 CALED 0016008 MEMBERSHIP DUES 0.00 100.00 10001 108211 10/21/22 4116 CALIFORNIA ASSOCIATION F 2314390 HALLOWEEN POSTCARDS 17.95 211.95 10001 108212 10/21/22 3133 CALIFORNIA BUILDING STAN 001 BLDG STD FEE/JUL-SEP 0.00 855.00 10001 108212 10/21/22 3133 CALIFORNIA BUILDING STAN 0016064 CREDIT 0.00 -85.50 TOTAL CHECK 0.00 769.50
10001 108213 10/21/22 1373 CALTROL INC. 5316571 FIELD SERVICES 0.00 931.40 10001 108214 10/21/22 1555 DEPARTMENT OF CONSERVATI 001 SMI FEE/JUL-SEP 0.00 2,812.88 10001 108214 10/21/22 1555 DEPARTMENT OF CONSERVATI 655 CREDIT 0.00 -140.64 TOTAL CHECK 0.00 2,672.24
10001 108215 10/21/22 1123 COUNTY OF LOS ANGELES 0016562 FLOOD CONTROL 0.00 210.88 10001 108216 10/21/22 7755 CP CONSTRUCTION COMPANY, 531 UB REFUND 0.00 594.39 10001 108217 10/21/22 7756 CP CONSTRUCTION COMPANY, 531 UB REFUND 0.00 582.81 10001 108218 10/21/22 7757 DANIEL RODRIGUEZ 531 UB REFUND 0.00 104.03 10001 108219 10/21/22 TEMP DENNIS ESPITIA 0017581 PERMIT CHARGE REFUND 0.00 300.00 10001 108220 10/21/22 1068 DEWEY PEST CONTROL CO. 0016566 TERMITE SVC 0.00 2,975.00 10001 108220 10/21/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/MAR 0.00 98.00 10001 108220 10/21/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/MAR 0.00 60.00 10001 108220 10/21/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/MAR 0.00 61.00 10001 108220 10/21/22 1068 DEWEY PEST CONTROL CO. 0016566 PEST CONTROL SVC/MAR 0.00 68.00 TOTAL CHECK 0.00 3,262.00
10001 108221 10/21/22 TEMP ERIC TRAN 5316569 WATER SAVING DEVICE 0.00 110.00 10001 108222 10/21/22 2327 EWING IRRIGATION PRODUCT 0016582 IRRIGATION SUPPLIES 31.79 366.41 10001 108223 10/21/22 TEMP FELICIA MARTINEZ 0017583 BASKETBALL CLSS REFUN 0.00 119.00 10001 108224 10/21/22 1149 GLENDORAN MAGAZINE 2146554 ADVERTISING 0.00 495.00 10001 108225 10/21/22 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 10001 108225 10/21/22 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 TOTAL CHECK 0.00 100.00
10001 108226 10/21/22 TEMP FRANK ORTIZ 0017583 INSTRUCTOR FEES 0.00 2,415.00 Item #8. Page 33
Meeting Date: 11/8/2022 / Packet Page #: 309
SUNGARD PENTAMATION PAGE NUMBER: 8
DATE: 10/21/2022 CITY OF GLENDORA ACCTPA21
TIME: 14:25:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221021 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108227 10/21/22 6570 NAPA AUTO PARTS 5496563 VEHICLE PARTS/SUPP 406.85 4,689.45 10001 108228 10/21/22 TEMP GINA CERVANTES 0017583 REFUND 0.00 42.00 10001 108229 10/21/22 4848 GINO MUNOZ PRODUCTIONS 0017583 HALLOWEEN CRNVL DJ 0.00 500.00 10001 108230 10/21/22 2683 HARRINGTON INDUSTRIAL 5316571 EQUIPMENT PARTS/SUPP 43.66 495.64 10001 108231 10/21/22 TEMP HILARY PALUMBO 0017581 PERMIT CHARGES REFUND 0.00 300.00 10001 108232 10/21/22 5866 JANNA ROBIN HIRTH 2314390 HALLOWEEN WALK 0.00 4,074.50 10001 108233 10/21/22 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 16.62 231.12 10001 108233 10/21/22 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 16.62 231.12 10001 108233 10/21/22 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 16.62 231.12 10001 108233 10/21/22 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 19.92 276.92 10001 108233 10/21/22 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 29.80 414.30 10001 108233 10/21/22 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 39.68 551.68 TOTAL CHECK 139.26 1,936.26
10001 108234 10/21/22 1180 INNOVATIVE PRINTING CONC 0015133 DETENTION CERTIFICATE 33.05 404.88 10001 108235 10/21/22 2139 J. GARDNER & ASSOCIATES, 0015126 STICK-ON STAR BADGES 76.00 916.00 10001 108236 10/21/22 7751 JING CHANG WU 531 UB REFUND 0.00 150.91 10001 108237 10/21/22 TEMP JUDY DOMINGUEZ 0017583 TEE BALL CLASS REFUND 0.00 119.00 10001 108238 10/21/22 7752 KATHRYN VILLASENOR 531 UB REFUND 0.00 140.97 10001 108239 10/21/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 2.04 21.94 10001 108239 10/21/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 9.81 105.51 10001 108239 10/21/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 63.85 686.80 10001 108239 10/21/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 277.67 2,986.67 TOTAL CHECK 353.37 3,800.92
10001 108240 10/21/22 3806 LOS ANGELES FREIGHTLINER 5496563 VEHICLE EQUIPS/SUPP 32.19 371.04 10001 108241 10/21/22 TEMP MALLORY BRIDGES 0017581 PERMIT CHARGES REFUND 0.00 200.00 10001 108242 10/21/22 7759 MARIO ALVAREZ 531 UB REFUND 0.00 368.03 10001 108243 10/21/22 7760 MARTIN BARRETT 0014306 MEDICAL REFUND 0.00 2,592.00 10001 108243 10/21/22 7760 MARTIN BARRETT 5314306 MEDICAL REFUND 0.00 1,008.00 TOTAL CHECK 0.00 3,600.00
10001 108244 10/21/22 TEMP NATALIE LINGO 5316569 WATER SAVING DEVICE 0.00 150.00 10001 108245 10/21/22 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 6.85 73.73 10001 108245 10/21/22 1921 OFFICE DEPOT 0014216 OFFICE SUPPLIES 6.86 73.74 10001 108245 10/21/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 0.43 4.62 Item #8. Page 34
Meeting Date: 11/8/2022 / Packet Page #: 310
SUNGARD PENTAMATION PAGE NUMBER: 9
DATE: 10/21/2022 CITY OF GLENDORA ACCTPA21
TIME: 14:25:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221021 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108245 10/21/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 1.75 18.84 10001 108245 10/21/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 2.67 28.76 10001 108245 10/21/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 24.10 259.27 10001 108245 10/21/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 27.18 292.37 10001 108245 10/21/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 9.65 103.77 10001 108245 10/21/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 11.73 126.20 10001 108245 10/21/22 1921 OFFICE DEPOT 0016051 OFFICE SUPPLIES 18.25 196.27 TOTAL CHECK 109.47 1,177.57
10001 108246 10/21/22 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 25.49 274.18 10001 108246 10/21/22 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 31.86 342.69 10001 108246 10/21/22 4076 O'REILLY AUTO PARTS 5496563 CREDIT MEMO -17.19 -184.88 10001 108246 10/21/22 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 1.02 11.01 10001 108246 10/21/22 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 1.35 14.54 10001 108246 10/21/22 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 1.43 15.41 10001 108246 10/21/22 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 4.00 43.05 10001 108246 10/21/22 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 17.19 184.88 10001 108246 10/21/22 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 20.50 220.48 10001 108246 10/21/22 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 21.01 226.00 TOTAL CHECK 106.66 1,147.36
10001 108247 10/21/22 3857 SEQUOIA PACIFIC SOLAR I, 0017588 SOLAR SERVICE/SEP 0.00 1,994.29 10001 108248 10/21/22 1022 PITNEY BOWES POSTAGE BY 0014306 POSTAGE/OCT 0.00 2,437.41 10001 108249 10/21/22 5677 ANTON PLASIL 0017583 COMM SVC EDUCATN CLSS 0.00 289.80 10001 108250 10/21/22 1262 POSTMASTER - PERMIT 92 0017585 POSTAGE/MAILING 0.00 403.70 10001 108251 10/21/22 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 57.00 613.14 10001 108251 10/21/22 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 15.37 165.36 TOTAL CHECK 72.37 778.50
10001 108252 10/21/22 3633 RIGHT OF WAY, INC. 2056562 SAFETY SIGN/SUPPLIES 51.15 550.15 10001 108253 10/21/22 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 150.00 10001 108253 10/21/22 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 150.00 10001 108253 10/21/22 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 25.00 TOTAL CHECK 0.00 325.00
10001 108254 10/21/22 TEMP RITA SUAZO 0017581 PERMIT CHARGE REFUND 0.00 300.00 10001 108255 10/21/22 1024 SAN GABRIEL VALLEY EXAMI 2314390 JUN 2022 PUB NOTICES 0.00 850.00 10001 108256 10/21/22 1224 PECK ROAD GRAVEL 5316562 TIPPING 240927 0.00 180.00 10001 108257 10/21/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 10.97 126.47 10001 108257 10/21/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 11.58 133.43 10001 108257 10/21/22 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 34.00 391.90 TOTAL CHECK 56.55 651.80
10001 108258 10/21/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELETIC UTILITY/SEP 0.00 2,714.05 Item #8. Page 35
Meeting Date: 11/8/2022 / Packet Page #: 311
SUNGARD PENTAMATION PAGE NUMBER: 10
DATE: 10/21/2022 CITY OF GLENDORA ACCTPA21
TIME: 14:25:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221021 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108258 10/21/22 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/SEP 0.00 11,468.18 TOTAL CHECK 0.00 14,182.23
10001 108259 10/21/22 2038 SPARKLETTS 2056562 DRINKING WATER/SEP 0.00 232.77 10001 108260 10/21/22 2783 SPRAGUES READY MIX 2056562 ST REPAIR/MAINT SUPP 52.66 566.41 10001 108261 10/21/22 5505 SCOTT STRONG 5314306 MEDICAL PAYMENTS 0.00 327.78 10001 108261 10/21/22 5505 SCOTT STRONG 0014306 MEDICAL PAYMENTS 0.00 842.88 TOTAL CHECK 0.00 1,170.66
10001 108262 10/21/22 TEMP STUART PEMBERTON 0017077 FEE REFUND 0.00 23.49 10001 108263 10/21/22 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 44.93 578.33 10001 108264 10/21/22 3814 THYSSENKRUPP ELEVATOR CO 0016566 ELEVATOR REPAIR/MAINT 0.00 621.42 10001 108265 10/21/22 2927 TARTAN ASSOCIATES 0015127 TA-DISPATCH CHAIR 71.24 861.24 10001 108266 10/21/22 3229 TRANSPORTATION CONCEPTS 2096086 OPS AND MAINT/OCT 0.00 61,000.49 10001 108266 10/21/22 3229 TRANSPORTATION CONCEPTS 2096086 CNG FUEL TRANSIT/OCT 0.00 1,814.64 TOTAL CHECK 0.00 62,815.13
10001 108267 10/21/22 4961 TRANSUNION RISK & ALTERN 0015128 PERSON SEARCH/SEPT 0.00 83.20 10001 108268 10/21/22 TEMP TRI DANG 5316569 WATER SAVING DEVICE 0.00 110.00 10001 108269 10/21/22 1924 UNIFIRST CORPORATION 0016582 PARKS 0.00 22.51 10001 108269 10/21/22 1924 UNIFIRST CORPORATION 0016584 TREES 0.00 11.26 10001 108269 10/21/22 1924 UNIFIRST CORPORATION 2556584 TREES/MEASURE M 0.00 11.25 10001 108269 10/21/22 1924 UNIFIRST CORPORATION 2056562 STREETS - GAS TAX 0.00 157.82 10001 108269 10/21/22 1924 UNIFIRST CORPORATION 2056562 STREETS - GAS TAX 0.00 157.82 TOTAL CHECK 0.00 360.66
10001 108270 10/21/22 1787 UNITED RENTALS (NORTH AM 5316562 MESSAGE BOARD FOR MAN 163.04 1,753.64 10001 108271 10/21/22 TEMP VAMSI SEETA 5316569 TURF RETIREMENT 0.00 4,742.00 10001 108272 10/21/22 1029 VERIZON CALIFORNIA 5496563 GPS TRACKING/SEP 0.00 1,941.00 10001 108272 10/21/22 1029 VERIZON CALIFORNIA 5484432 VOICE SVC/SEP 0.00 40.03 TOTAL CHECK 0.00 1,981.03
10001 108273 10/21/22 7754 VERONICA LEDESMA 531 UB REFUND 0.00 43.24 10001 108274 10/21/22 TEMP VERONICA SERNA 0017581 PERMIT CHARGE REFUND 0.00 300.00 10001 108275 10/21/22 3394 WALTERS WHOLESALE ELECTR 0016566 LIGHT PURCHASE 25.72 296.32 TOTAL CASH ACCOUNT 9,922.85 1,993,489.66
TOTAL FUND 9,922.85 1,993,489.66
Item #8. Page 36
Meeting Date: 11/8/2022 / Packet Page #: 312
SUNGARD PENTAMATION PAGE NUMBER: 11
DATE: 10/21/2022 CITY OF GLENDORA ACCTPA21
TIME: 14:25:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221021 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL REPORT 9,922.85 1,993,489.66
Item #8. Page 37
Meeting Date: 11/8/2022 / Packet Page #: 313
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/21/2022 CITY OF GLENDORA VENCHK11
TIME: 12:07:31 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 571,618.46
103 MEASURE E FUND 20,827.85
202 STREET LIGHTING ASSESSMT 47.13
202B LANDSCAPE ASSESSMENT 3,683.00
205 STATE GAS TAX FUNDS 30,699.62
209 PROP A TRANSIT FUND 3,884.71
210 SUPPL LAW ENF SVCE (COPS) 989.81
215 AIR QUALITY FUND 47.13
222 MEASURE R TRANSPT. 2009 1,948.19
229 LIBRARY FOUNDATION 1,879.25
230 PEG CABLE TV 318.85
231 GLENDORA VILLAGE BUS DIST 1,278.00
255 MEASURE M 2,125.20
258 MEASURE W 128,871.65
285 AFFORDABLE HOUSING FUND 1,523.99
290 GLENDORA HSG. AUTHORITY 4,132.05
321 CAPITAL PROJECTS FUND 32,467.22
530 WATER CAPITAL PROJECTS 463,204.01
531 WATER OPERATIONS FUND 101,416.67
541 WORKERS COMPENSATION FUND 1,068.36
542 LIABILITY INSURANCE FUND 6,571.12
548 TECHNOLOGY FUND 60,198.51
549 VEHICLE REPLACEMENT FUND 33,265.23
970 PAYROLL DISBURSEMENT FUND 366,337.59
TOTAL REPORT 1,838,403.60
Item #8. Page 38
Meeting Date: 11/8/2022 / Packet Page #: 314
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/21/2022 CITY OF GLENDORA VENCHK11
TIME: 11:52:17 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 44,130.70
205 STATE GAS TAX FUNDS 5,059.62
209 PROP A TRANSIT FUND 62,815.13
214 USED OIL BLOCK GRANT 495.00
229 LIBRARY FOUNDATION 744.09
231 GLENDORA VILLAGE BUS DIST 5,136.45
255 MEASURE M 11.25
531 WATER OPERATIONS FUND 22,726.20
548 TECHNOLOGY FUND 738.17
549 VEHICLE REPLACEMENT FUND 12,003.95
655 TRUST FUND -140.64
970 PAYROLL DISBURSEMENT FUND 1,366.14
TOTAL REPORT 155,086.06
Item #8. Page 39
Meeting Date: 11/8/2022 / Packet Page #: 315

CITY OF GLENDORA
CITY COUNCIL MEETING 11/8/2022
WARRANT REGISTER FOR 10/28/2022
GENERAL WARRANT REGISTER $ 294,880.26

PAYROLL EFT
TOTAL $ 294,880.26
PREPARED BY: Jonathan Logue

REVIEWED BY
Administrative Services Director/City Treasurer
Warrant Register Notes – Understanding the “Key Org”
Key Org = Fund + Dept
XXXXXXX = XXX + XXXX
First three digits = Fund. The funds are used for this register are listed at the end of each register.

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #8. Page 40
Meeting Date: 11/8/2022 / Packet Page #: 316
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/28/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:28:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221028 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5502 10/28/22 7741 CALIFORNIA FUELS & LUBRI 5496563 FUEL 82.21 909.26 10001 V5503 10/28/22 6865 ALTA PLANNING & DESIGN I 2229999 URBAN TRAILS DESIGN 0.00 4,807.38 10001 V5503 10/28/22 6865 ALTA PLANNING & DESIGN I 2039999 URBAN TRAILS DESIGN 0.00 5,618.09 10001 V5503 10/28/22 6865 ALTA PLANNING & DESIGN I 2559999 URBAN TRAILS DESIGN 0.00 23,308.53 TOTAL CHECK 0.00 33,734.00
10001 V5504 10/28/22 2209 AGI ACADEMY 0017585 COMM SVC EDUCATN CLSS 0.00 264.00 10001 V5505 10/28/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/SEP 0.00 95.00 10001 V5506 10/28/22 1125 ATHENS SERVICES 0016566 SWEEPER SERVICES 0.00 2,000.00 10001 V5507 10/28/22 7740 BASKETBALL PRODUCTS INTE 0017588 YOUTH BASKETBALL BASKE 0.00 3,145.88 10001 V5508 10/28/22 6434 CHARTER COMMUNICATIONS H 5484432 PHONE SVC/OCT 0.00 357.05 10001 V5508 10/28/22 6434 CHARTER COMMUNICATIONS H 2056562 INTERNET SVC/OCT 0.00 73.04 TOTAL CHECK 0.00 430.09
10001 V5509 10/28/22 5614 CLIENTFIRST CONSULTING G 3219999 TECHNOLOGY CONSULTING 0.00 2,195.00 10001 V5510 10/28/22 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 12.31 132.35 10001 V5511 10/28/22 7585 TANGLED WEB SOLUTIONS 0015126 BACKGROUND INVESTIGAT 0.00 1,800.00 10001 V5512 10/28/22 1212 GLENDORA TROPHY & ENGRAV 0014010 NAME SIGN 3.33 35.83 10001 V5513 10/28/22 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 32.17 346.13 10001 V5513 10/28/22 1941 GRAINGER 0016562 EQUIPMENT PARTS/SUPP 9.90 106.54 TOTAL CHECK 42.07 452.67
10001 V5514 10/28/22 1173 INLAND VALLEY HUMANE SOC 0015139 ANIMAL CONTROL/OCT 0.00 18,900.00 10001 V5515 10/28/22 7653 JFK TRANSPORTATION CO., 2097581 BUSES FOR TRIP 0.00 900.00 10001 V5516 10/28/22 7596 JOHNSON-FRANK & ASSOCIAT 5309999 TASK ORDER NO. 6522150 0.00 26,760.00 10001 V5517 10/28/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 21.01 646.01 10001 V5518 10/28/22 6940 KEENAN & ASSOCIATES 5484419 BENEFIT BRIDGE/OCT 0.00 1,250.00 10001 V5519 10/28/22 1267 DAN LAYNE 0017585 COMM SVC EDUCATN CLSS 0.00 1,215.00 10001 V5519 10/28/22 1267 DAN LAYNE 0017585 COMM SVC EDUCATN CLSS 0.00 1,236.75 TOTAL CHECK 0.00 2,451.75
10001 V5520 10/28/22 1712 LAC GROUP LLC 0017079 TEMPORARY EMPLOYEE 0.00 1,680.00 10001 V5521 10/28/22 7514 MULHOLLAND CONSULTING, I 2559999 MAUNA LOA WATER AND ST 0.00 1,116.40 10001 V5521 10/28/22 7514 MULHOLLAND CONSULTING, I 5309999 MAUNA LOA WATER AND ST 0.00 8,745.12 TOTAL CHECK 0.00 9,861.52
10001 V5522 10/28/22 7728 VIENNA PSYCHOLOGICAL GRO 0014103 PHYCH EVALUATION 0.00 400.00 Item #8. Page 41
Meeting Date: 11/8/2022 / Packet Page #: 317
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 10/28/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:28:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221028 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5523 10/28/22 7495 ONWARD ENGINEERING 5309999 BENNETT AVE ET AL WATE 0.00 606.25 10001 V5524 10/28/22 2181 PINPOINT INDUSTRIES, INC 0014103 RECURITING SUPPLIES 25.83 427.79 10001 V5525 10/28/22 3178 PLACEWORKS 2629999 DESIGN/ENGINEERING 0.00 12,206.86 10001 V5526 10/28/22 7241 PRESCREEN SOLUTIONS, INC 0014103 EMPLOYEE SCREENING 0.00 924.33 10001 V5527 10/28/22 2870 SO CAL BEE COMPANY 5316568 BEE HIVE REMOVAL 0.00 140.00 10001 V5528 10/28/22 1834 THE SEPASSI FIRM, APC 0016008 MEDIATION 0.00 450.00 10001 V5529 10/28/22 7202 TRAPEZE SOFTWARE GROUP, 2096086 DRIVEMATE FEES 0.00 460.00 10001 V5529 10/28/22 7202 TRAPEZE SOFTWARE GROUP, 2096086 DISPATCHING SOFTWARE A 0.00 990.00 10001 V5529 10/28/22 7202 TRAPEZE SOFTWARE GROUP, 2076086 DRIVEMATE FEES 0.00 4,140.00 10001 V5529 10/28/22 7202 TRAPEZE SOFTWARE GROUP, 2076086 DISPATCHING SOFTWARE A 0.00 8,910.00 10001 V5529 10/28/22 7202 TRAPEZE SOFTWARE GROUP, 2096086 DISPATCHING SOFTWARE 0.00 1,500.00 10001 V5529 10/28/22 7202 TRAPEZE SOFTWARE GROUP, 2096086 ANNUAL HOSTING FEES 0.00 6,852.00 TOTAL CHECK 0.00 22,852.00
10001 V5530 10/28/22 2250 TRI-XECUTEX CORPORATION 0017585 FIRE ALARM SERIVCE 0.00 270.00 10001 V5531 10/28/22 3657 ULINE 0016566 EQUIPMENT PARTS/SUPP 137.30 1,688.14 10001 V5532 10/28/22 7770 MEDIATION CENTER OF LOS 0016008 MEDIATION 0.00 300.00 10001 V5533 10/28/22 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 15,246.00 10001 V5534 10/28/22 4449 WILLDAN FINANCIAL SERVIC 4006052 TAX ALLOCATION REV BO 0.00 600.00 10001 V5535 10/28/22 7498 Y TIRE PERFORMANCE LLC 5496563 ALIGNMENT/STRUT ADJ 0.00 349.00 10001 V5535 10/28/22 7498 Y TIRE PERFORMANCE LLC 5496563 TIRES 108.23 1,164.15 TOTAL CHECK 108.23 1,513.15
10001 108276 10/28/22 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/SEPT 0.00 2,227.20 10001 108276 10/28/22 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/SEPT 0.00 302.40 10001 108276 10/28/22 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/SEPT 0.00 230.40 10001 108276 10/28/22 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/SEPT 0.00 3,202.80 10001 108276 10/28/22 5938 ALESHIRE & WYNDER, LLP 5424012 LEGAL SVC/SEPT 0.00 3,568.48 10001 108276 10/28/22 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/SEPT 0.00 19,263.00 TOTAL CHECK 0.00 28,794.28
10001 108277 10/28/22 7765 AUSTIN DELAMARE 531 UB REFUND 0.00 33.98 10001 108278 10/28/22 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 23.20 251.57 10001 108278 10/28/22 5857 AUTOZONE STORES INC 5496563 CREDIT MEMO -92.76 -997.71 10001 108278 10/28/22 5857 AUTOZONE STORES INC 5496563 CREDIT MEMO -22.32 -242.11 10001 108278 10/28/22 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 12.50 136.49 10001 108278 10/28/22 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 111.31 1,197.25 TOTAL CHECK 31.93 345.49
Item #8. Page 42
Meeting Date: 11/8/2022 / Packet Page #: 318
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 10/28/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:28:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221028 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108279 10/28/22 6674 AVALON COLLISION CENTERS 5496563 POLICE VEHICLE REPAIR 0.00 650.00 10001 108280 10/28/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 2.03 22.02 10001 108280 10/28/22 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 3.69 39.99 TOTAL CHECK 5.72 62.01
10001 108281 10/28/22 1210 BEE REMOVERS 0016566 BEE REMOVAL 0.00 135.00 10001 108281 10/28/22 1210 BEE REMOVERS 0016566 BEE REMOVAL 0.00 85.00 TOTAL CHECK 0.00 220.00
10001 108282 10/28/22 3641 BURRO CANYON SHOOTING PA 0015127 RANGE FEES 10/11/22 0.00 30.00 10001 108283 10/28/22 1550 CALIFORNIA DEPT OF TAX F 0014306 SALES TAX 0.00 0.29 10001 108283 10/28/22 1550 CALIFORNIA DEPT OF TAX F 531 SALES TAX 0.00 14.25 10001 108283 10/28/22 1550 CALIFORNIA DEPT OF TAX F 549 SALES TAX 0.00 17.95 10001 108283 10/28/22 1550 CALIFORNIA DEPT OF TAX F 205 SALES TAX 0.00 44.19 10001 108283 10/28/22 1550 CALIFORNIA DEPT OF TAX F 001 SALES TAX 0.00 65.32 TOTAL CHECK 0.00 142.00
10001 108284 10/28/22 1135 CINTAS CORPORATION 2096086 FIRST AID SUPPLIES 6.92 74.41 10001 108284 10/28/22 1135 CINTAS CORPORATION 2096086 MONTHLY CINTAS SUPPLIE 15.13 162.76 TOTAL CHECK 22.05 237.17
10001 108285 10/28/22 3900 CONTINUING EDUCATION OF 0016051 LANE USE PRACTICE 34.14 399.79 10001 108286 10/28/22 4860 DONNA COUPLAND 0017585 COMM SVC EDYCATN CLSS 0.00 684.00 10001 108287 10/28/22 5343 CUSTOM EARTH PROMOS LLC 0016554 EARTH DAY BAGS 453.50 4,833.50 10001 108288 10/28/22 2303 DONNOE & ASSOCIATES, INC 0014103 POLICE SERGEANT EXAM 0.00 451.00 10001 108289 10/28/22 TEMP DYLAN PAULSON 2545194.22 PER DIEM 0.00 24.00 10001 108290 10/28/22 TEMP EDWARD MEEKER 0015126 PER DIEM 0.00 158.00 10001 108291 10/28/22 TEMP EMMA OLAGUE 2545194.22 MILEAGE REMBURSEMENT 0.00 110.50 10001 108292 10/28/22 7628 EPD SOLUTIONS, INC. 5309999 PERFORM ENVIR SVC 0.00 432.50 10001 108292 10/28/22 7628 EPD SOLUTIONS, INC. 5309999 PERFORM ENVIR SVC 0.00 12,200.00 TOTAL CHECK 0.00 12,632.50
10001 108293 10/28/22 TEMP ERIC WENDLING 2156086 E-BIKE SUBSIDY 0.00 300.00 10001 108294 10/28/22 1006 FEDEX 0014103 FEDEX SHIPMENT 0.00 170.91 10001 108295 10/28/22 4959 FRONTIER 5484432 TELEPHONE SVC/OCT 0.00 112.92 10001 108295 10/28/22 4959 FRONTIER 5484419 INTERNET SVC/OCT 0.00 95.98 TOTAL CHECK 0.00 208.90
10001 108296 10/28/22 TEMP GEORGE LODAHL 5316569 TURF RETIREMENT 0.00 4,762.00 10001 108297 10/28/22 TEMP GLENDORA LONE HILL SELF 655 PERMIT FEFUND 0.00 10,000.00 Item #8. Page 43
Meeting Date: 11/8/2022 / Packet Page #: 319
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 10/28/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:28:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221028 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108298 10/28/22 4009 GLOBAL INDUSTRIAL EQUIPM 2289999 FY22-23 WATER REFILL P 270.81 2,912.81 10001 108298 10/28/22 4009 GLOBAL INDUSTRIAL EQUIPM 2289999 FY22-23 WATER REFILL P 673.11 7,240.02 TOTAL CHECK 943.92 10,152.83
10001 108299 10/28/22 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 35.19 489.19 10001 108299 10/28/22 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 36.54 508.04 TOTAL CHECK 71.73 997.23
10001 108300 10/28/22 1233 INLAND EMPIRE STAGES, LT 2097581 TRIP TRANSPORTATION 0.00 1,104.60 10001 108301 10/28/22 2273 INTERNATIONAL INSTITUTE 0014010 ANNUAL MEMBER/HARVEY 0.00 150.00 10001 108302 10/28/22 TEMP JACOB GAUDET 2545194.22 MILEAGE REIMBURSEMENT 0.00 357.75 10001 108303 10/28/22 TEMP JENNIFER A WHITE 0017077 LIBRARY REFUND 0.00 9.99 10001 108303 10/28/22 TEMP JENNIFER A WHITE 0017077 LIBRARY FEE REFUND 0.00 9.99 TOTAL CHECK 0.00 19.98
10001 108304 10/28/22 TEMP JEREMY COOK 2545194.22 PER DIEM 0.00 90.00 10001 108304 10/28/22 TEMP JEREMY COOK 2545194.22 MILEAGE REMBURSEMENT 0.00 36.50 TOTAL CHECK 0.00 126.50
10001 108305 10/28/22 TEMP JING ZHAO 5316569 TURF RETIREMENT 0.00 5,000.00 10001 108306 10/28/22 7766 JOSEPH MAKUNGA 531 UB REFUND 0.00 55.11 10001 108307 10/28/22 1357 DEPARTMENT OF JUSTICE 0015133 FINGERPRINTS - CCW CAN 0.00 6,068.00 10001 108307 10/28/22 1357 DEPARTMENT OF JUSTICE 0014103 FINGERPRINTS - EMPLOYE 0.00 354.00 10001 108307 10/28/22 1357 DEPARTMENT OF JUSTICE 0015133 FINGERPRINTING/SEP 0.00 49.00 TOTAL CHECK 0.00 6,471.00
10001 108308 10/28/22 3252 REGIONAL TAP SERVICE CEN 2096086 TAP SALES/JUL 0.00 546.87 10001 108308 10/28/22 3252 REGIONAL TAP SERVICE CEN 2096086 TAP SALES/SEP 0.00 1,144.87 10001 108308 10/28/22 3252 REGIONAL TAP SERVICE CEN 2096086 TAP SALES/AUG 0.00 1,786.87 TOTAL CHECK 0.00 3,478.61
10001 108309 10/28/22 1123 LOS ANGELES COUNTY CLERK 3219999 CEQA EXEMPTION FILING 0.00 75.00 10001 108310 10/28/22 4265 LOS ANGELES COUNTY SHERI 0015134 INMATE MEAL SVC/SEP 0.00 630.69 10001 108311 10/28/22 5418 LOS ANGELES UNIFIED SCHO 0014103 BILINGUAL TEST 0.00 90.00 10001 108312 V 10/28/22 1123 COUNTY OF LOS ANGELES 2096086 RADIO FREQUENCY/AUG 0.00 -723.28 10001 108312 V 10/28/22 1123 COUNTY OF LOS ANGELES 2096086 RADIO INSTALL 0.00 -1,891.16 10001 108312 10/28/22 1123 COUNTY OF LOS ANGELES 2096086 RADIO FREQUENCY/AUG 0.00 723.28 10001 108312 10/28/22 1123 COUNTY OF LOS ANGELES 2096086 RADIO INSTALL 0.00 1,891.16 TOTAL CHECK 0.00 0.00
10001 108313 10/28/22 7769 MAJOR EVENT TRAILERS LLC 0017583 HALLOWEEN CAR RESTROO 0.00 2,495.00 10001 108314 10/28/22 TEMP MALLORY BRIDGES 0017581 PERMIT CHARGES REFUND 0.00 300.00 Item #8. Page 44
Meeting Date: 11/8/2022 / Packet Page #: 320
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 10/28/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:28:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221028 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108315 10/28/22 7767 MARK QUILATAN 531 UB REFUND 0.00 25.13 10001 108316 10/28/22 TEMP MARK REYES 2545194.22 PER DIEM 0.00 90.00 10001 108316 10/28/22 TEMP MARK REYES 0015126 PER DIEM 0.00 40.00 10001 108316 10/28/22 TEMP MARK REYES 2545194.22 MILEAGE REMBURSEMENT 0.00 70.63 TOTAL CHECK 0.00 200.63
10001 108317 10/28/22 TEMP MATTHEW FENNER 0015126 PER DIEM 0.00 90.00 10001 108318 10/28/22 TEMP MATTHEW LI 5316569 WATER SAVING DEVICE 0.00 69.81 10001 108319 10/28/22 TEMP MELISSA SOLIZ 0015126 PER DIEM 0.00 102.00 10001 108319 10/28/22 TEMP MELISSA SOLIZ 0015126 PARKING REIMBURSEMENT 0.00 105.00 TOTAL CHECK 0.00 207.00
10001 108320 10/28/22 TEMP MICHAEL ARANA 0015126 VEHICLE RENT REIMBURS 0.00 683.59 10001 108321 10/28/22 TEMP MICHAEL HENDERSON 0015126 PER DIEM 0.00 225.00 10001 108322 10/28/22 TEMP MICHAEL HOWELL 0015126 PER DIEM 0.00 158.00 10001 108323 10/28/22 7764 MICHAEL J HACKETT 531 UB REFUND 0.00 133.93 10001 108324 10/28/22 2154 NETMOTION WIRELESS INC. 5484419 MOBILITY PREMIUM SOFTW 0.00 2,387.60 10001 108325 10/28/22 3754 OCCU-MED, LTD 0014103 PRE-EMPLOYMENT PHYSCIA 0.00 3,494.75 10001 108326 10/28/22 1921 OFFICE DEPOT 0016566 OFFICE SUPPLIES 0.00 407.90 10001 108326 10/28/22 1921 OFFICE DEPOT 5484419 OFFICE SUPPLIES 1.24 23.32 10001 108326 10/28/22 1921 OFFICE DEPOT 5484419 OFFICE SUPPLIES 3.18 34.17 10001 108326 10/28/22 1921 OFFICE DEPOT 0014216 OFFICE SUPPLIES 14.46 155.54 10001 108326 10/28/22 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 14.46 155.54 TOTAL CHECK 33.34 776.47
10001 108327 10/28/22 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 1.83 19.68 10001 108327 10/28/22 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 4.54 48.87 TOTAL CHECK 6.37 68.55
10001 108328 10/28/22 7318 PREMIER FAMILY MEDICINE 5414220 FIRST AID 0.00 137.00 10001 108329 10/28/22 3123 PUENTE READY MIX INC. 2056562 CONCRETE 56.38 626.38 10001 108330 10/28/22 1925 REYNOLDS BUICK/PONTIAC/ 5496563 EQUIPMENT PARTS/SUPP 13.71 158.00 10001 108331 10/28/22 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 25.00 10001 108331 10/28/22 1192 RIO HONDO COLLEGE 0015126 POLICE SCREENING 0.00 25.00 TOTAL CHECK 0.00 50.00
10001 108332 10/28/22 TEMP ROBERT ALATORE 2545194.22 PER DIEM 0.00 16.00 10001 108333 10/28/22 TEMP ROBERT T. MAHAN 5316569 TURF RETIREMENT 0.00 710.00 Item #8. Page 45
Meeting Date: 11/8/2022 / Packet Page #: 321
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 10/28/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:28:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221028 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108334 10/28/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRICUTILITY/OCT 0.00 166.90 10001 108334 10/28/22 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRICUTILITY/OCT 0.00 38.20 10001 108334 10/28/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRICUTILITY/OCT 0.00 76.91 10001 108334 10/28/22 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRICUTILITY/OCT 0.00 1.14 10001 108334 10/28/22 1225 SOUTHERN CALIFORNIA EDIS 0015126 ELECTRICUTILITY/OCT 0.00 574.34 10001 108334 10/28/22 1225 SOUTHERN CALIFORNIA EDIS 0017588 ELECTRICUTILITY/OCT 0.00 1,607.89 TOTAL CHECK 0.00 2,465.38
10001 108335 10/28/22 1321 STAMP OUT INC. 0015133 CUSTOM STAMP 0.00 25.13 10001 108336 10/28/22 2199 STATE OF CALIFORNIA 0016566 INSPECTION FEE 0.00 125.00 10001 108337 10/28/22 TEMP STEPHEN AVALOS 5316569 WATER SAVING DEVICE 0.00 165.00 10001 108338 10/28/22 7761 TAYLOR MORRISON 531 UB REFUND 0.00 160.22 10001 108339 10/28/22 7762 TAYLOR MORRISON 531 UB REFUND 0.00 163.44 10001 108340 10/28/22 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 45.69 586.29 10001 108341 10/28/22 4737 KANDID GRAPHICS 2314390 HOLLOWEEN POSTCARDS 17.95 211.95 10001 108342 10/28/22 3814 THYSSENKRUPP ELEVATOR CO 0016566 ELEVATOR REPAIR/MAINT 0.00 2,485.00 10001 108343 10/28/22 7763 TIFFANY CZARNOTA 531 UB REFUND 0.00 22.40 10001 108344 10/28/22 TEMP TIMOTHY CRAWFORD 0015126 PER DIEM 0.00 158.00 10001 108345 10/28/22 4236 U.S. ARMOR CORPORATION 2075126.21 BULLETPROOF VEST 107.42 1,130.42 10001 108346 10/28/22 1924 UNIFIRST CORPORATION 0016582 PARKS 0.00 22.52 10001 108346 10/28/22 1924 UNIFIRST CORPORATION 0016584 TREES 0.00 11.25 10001 108346 10/28/22 1924 UNIFIRST CORPORATION 2556584 TREES/MEASURE M 0.00 11.25 TOTAL CHECK 0.00 45.02
10001 108347 10/28/22 6859 UNION STATION HOMELESS S 2627585 HOMELESS SERVICES 0.00 6,446.92 10001 108348 10/28/22 TEMP VANESSA ALVAREZ 0015126 PER DIEM 0.00 77.00 10001 108349 10/28/22 1029 VERIZON CALIFORNIA 5484432 TELEPHONE SVC/SEP 0.00 1,524.60 10001 108349 10/28/22 1029 VERIZON CALIFORNIA 5484419 TELEPHONE SVC/SEP 0.00 580.92 10001 108349 10/28/22 1029 VERIZON CALIFORNIA 5484419 PHONE BILL 0.00 5,562.05 TOTAL CHECK 0.00 7,667.57
10001 108350 10/28/22 1189 VULCAN MATERIALS COMPANY 2056562 ASPHALT/ST PATCHING 19.42 208.92 10001 108351 10/28/22 TEMP ZENERNET INSTALLATION CO 0016064 PLAN CHECK FEE 0.00 177.45 10001 108351 10/28/22 TEMP ZENERNET INSTALLATION CO 001 SMI RES 0.00 3.10 10001 108351 10/28/22 TEMP ZENERNET INSTALLATION CO 0016064 PRMT ISSUANCE FEE 0.00 42.00 10001 108351 10/28/22 TEMP ZENERNET INSTALLATION CO 001 BUILD STAND FEE 0.00 1.00 10001 108351 10/28/22 TEMP ZENERNET INSTALLATION CO 0016064 SOLAR PV RES PRMT FEE 0.00 273.00 Item #8. Page 46
Meeting Date: 11/8/2022 / Packet Page #: 322
SUNGARD PENTAMATION PAGE NUMBER: 7
DATE: 10/28/2022 CITY OF GLENDORA ACCTPA21
TIME: 09:28:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20221028 00:00:00.000' ACCOUNTING PERIOD: 4/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 496.55
TOTAL CASH ACCOUNT 2,295.56 294,880.26
TOTAL FUND 2,295.56 294,880.26
TOTAL REPORT 2,295.56 294,880.26
Item #8. Page 47
Meeting Date: 11/8/2022 / Packet Page #: 323
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/27/2022 CITY OF GLENDORA VENCHK11
TIME: 14:06:43 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 50,531.39
203 TRANS DEVELOP ACT FUND 5,618.09
205 STATE GAS TAX FUNDS 73.04
207 GRANTS 13,050.00
209 PROP A TRANSIT FUND 10,702.00
222 MEASURE R TRANSPT. 2009 4,807.38
255 MEASURE M 24,424.93
262 AMERICAN RESCUE PLAN FUND 12,206.86
321 CAPITAL PROJECTS FUND 2,195.00
400 RDA OGLIB RETIRE RORF 600.00
530 WATER CAPITAL PROJECTS 36,111.37
531 WATER OPERATIONS FUND 140.00
548 TECHNOLOGY FUND 1,607.05
549 VEHICLE REPLACEMENT FUND 3,200.77
TOTAL REPORT 165,267.88
Item #8. Page 48
Meeting Date: 11/8/2022 / Packet Page #: 324
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 10/27/2022 CITY OF GLENDORA VENCHK11
TIME: 13:47:12 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 4/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 53,833.76
205 STATE GAS TAX FUNDS 1,876.72
207 GRANTS 1,130.42
209 PROP A TRANSIT FUND 7,434.82
215 AIR QUALITY FUND 300.00
228 BEVERAGE RECYLING GRANT 10,152.83
231 GLENDORA VILLAGE BUS DIST 211.95
254 STEP OTS GRANTS 795.38
255 MEASURE M 11.25
262 AMERICAN RESCUE PLAN FUND 6,446.92
321 CAPITAL PROJECTS FUND 75.00
530 WATER CAPITAL PROJECTS 12,632.50
531 WATER OPERATIONS FUND 11,471.95
541 WORKERS COMPENSATION FUND 137.00
542 LIABILITY INSURANCE FUND 3,568.48
548 TECHNOLOGY FUND 10,321.56
549 VEHICLE REPLACEMENT FUND 1,826.28
655 TRUST FUND 10,000.00
TOTAL REPORT 132,226.82
Item #8. Page 49
Meeting Date: 11/8/2022 / Packet Page #: 325

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: NOVEMBER 8, 2022
FROM: CITY CLERK DISTRICT(S): N/A
SUBJECT: SECOND READING AND ADOPTION OF ORDINANCE NO. 2070 AMENDING SECTION

2.04.010 THE GLENDORA MUNICIPAL CODE (GMC) RELATING TO CITY COUNCIL MEETINGS. (STRATEGIC PLAN ITEM 46-EMO)

RECOMMENDATION
That the City Council:

1. Read by title only and adopt on second reading Ordinance No. 2070 entitled, “AN ORDINANCE AMENDING SECTION 2.04.010 OF THE GLENDORA MUNICIPAL CODE RELATING TO MEETINGS OF THE GLENDORA CITY COUNCIL.”

EXECUTIVE SUMMARY
Section 2.04.010 of the Glendora Municipal Code (GMC) establishes the time and place for holding regular meetings. Currently the start time of City Council meetings which occur on the second and fourth Tuesday of the month, with Closed Session commencing at 6:00 p.m., when scheduled, and General Business Session, commence at 7:00 p.m.

At the September 27, 2022 City Council meeting, the City Council unanimously voted to have the City Council regularly scheduled meetings updated to reflect that the Glendora City Council will go dark and cancel the second meeting in July, November, and December, as well as the first meeting in August. To memorialize this action and approve a request from staff to change the start time of Closed Session at City Council regular meetings from 6:00 p.m. to 5:00 p.m., at the October 25, 2022 City Council meeting, the City Council adopted Resolution CC 2022-58 and introduced for first reading Ordinance No. 2070 by a unanimous vote.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On September 27, 2022, the City Council conducted their semi-annual review of City Council regular meetings and the upcoming holiday season and following a brief discussion directed staff to memorialize the tradition of going dark during the second meeting in July, November, and December and the first meeting in August.

At the October 25, 2022 City Council meeting, staff presented an Ordinance and Resolution to go dark and cancel the City Council’s second meeting in July, November, and December, and the first meeting in August. At that time, staff requested a change to the start time for Closed Session at City Council regular meeting from 6:00 p.m. to 5:00 p.m., to allow more flexibility when scheduling Closed Session by allowing Closed Session to commence as early as 5:00 p.m. or later when needed. By a unanimous vote, Resolution No. CC 2022-58 was adopted, and Ordinance No. 2070 was introduced, and second reading was scheduled for the November 8, 2022 Council Meeting.

DISCUSSION
At the October 25, 2022 City Council meeting, the City Council by a unanimous vote introduced and waived the first reading of an Ordinance amending section 2.04.010 for the Glendora Municipal Code Item #9. Page 1
Meeting Date: 11/8/2022 / Packet Page #: 326
Staff Report Page 2 of 2
relating to City Council meetings. The ordinance will amend the start time of Closed Session at City Council regular meeting, so that Closed Session business will commence at 5:00 p.m., which allows staff to schedule Closed Session to commence as early as 5:00 p.m. or later when needed. The general business session will continue to commence at 7:00 p.m. Following the introduction and first reading, the Ordinance was assigned Ordinance No. 2070 and second reading and adoption was scheduled for the November 8, 2022 City Council meeting.

FISCAL IMPACT
There is no fiscal impact associated with the recommendation in this report.

ENVIRONMENTAL DETERMINATION
There is no CEQA impacts associated with the recommendation in this report.

Prepared By Lorena Cordova, City Clerk Specialist
Concurs With Not Applicable
Reviewed By Kathleen Sessman, City Clerk/Communications Director Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Ordinance No. 2070
B. Resolution CC 2022-58
Item #9. Page 2
Meeting Date: 11/8/2022 / Packet Page #: 327
ORDINANCE NO. 2070
AN ORDINANCE AMENDING SECTION 2.04.010 OF THE GLENDORA

MUNICIPAL CODE RELATING TO MEETINGS OF THE GLENDORA

CITY COUNCIL

THE CITY COUNCIL
City of Glendora, California
WHEREAS, Government Code § 54954(a) mandates that each legislative body, including the City Council, take formal action to establish the time and place for the holding of regular meetings; and,
WHEREAS, Pursuant to Glendora Municipal Code § 2.04.010, the City Council has, by ordinance, established the time and place for holding of its regular meetings as required by state law; and,
WHEREAS, the City Council desires to amend such section of the municipal code to provide that regular City Council meetings shall not be held on what would normally be the second meeting in July of each calendar year, the first meeting in August of each calendar year, the second meeting in November of each calendar year, and the second meeting in December of each calendar year.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY ORDAIN FOLLOWS:

SECTION 1. Section 2.04.010 of the Glendora Municipal Code is hereby amended, in its entirety. to read as follows (deleted text in strikethrough; added text in bold italics):
“The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, with closed session business to commence at 5:00 p.m., when scheduled, and general business session to commence at 7:00 p.m. The meetings will be held in the city council chambers in the City Hall or at such other places within the city limits of the city as the city council may, from time to time, provide. If any regularly scheduled council meeting falls upon a legal holiday, the meeting shall, without further notice, be held upon the Wednesday following the regular meeting date, which shall be the next day, at the same hour on the first legal date subsequent thereto.

Notwithstanding the foregoing, regular City Council meetings shall not be held on what would normally be the second meeting in July of each calendar year, the first meeting in August of each calendar year, the second meeting in November of each calendar year, and the second meeting in December of each calendar year.”
Notwithstanding the foregoing, closed session meetings of the city council may be scheduled as part of the general business session, when necessary, and nothing herein shall operate to preclude the city council from reconvening into closed Item #9. Page 3
Meeting Date: 11/8/2022 / Packet Page #: 328
Ordinance 2070 Page 2 of 3
session discussions in the event that the city council does not complete the closed session between 6:00 p.m. and 7:00 p.m.

SECTION 2. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Ordinance shall nonetheless remain in full force and effect. The people of the City of Glendora hereby declare that they would have adopted each section, subsection, sentence, clause, phrase, or portion of this Ordinance, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this Ordinance be declared invalid or unenforceable.

SECTION 3. The Mayor shall sign this Ordinance and the City Clerk shall attest and certify to the passage and adoption thereof and cause same to be published at least once in the San Gabriel Valley Examiner, a weekly newspaper of general circulation, published in the City of Glendora, which newspaper is hereby designated for that purpose (GC § 40806); and thereupon, and thirty (30) days after its passage, this ordinance shall take effect and be in force.

PASSED, APPROVED and ADOPTED this ____ day of ______, 202_.

City Council of Glendora, California
BY: __________________________________
KAREN K. DAVIS
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney
Item #9. Page 4
Meeting Date: 11/8/2022 / Packet Page #: 329
Ordinance 2070 Page 3 of 3

CERTIFICATION
I, Kathleen R. Sessman, City Clerk/Communications Director of the City of Glendora, do hereby certify that the foregoing Ordinance was introduced for first reading on the 25th day of October, 2022. Thereafter, said Ordinance was duly approved and adopted at a regular meeting of the City Council on the _____ day of ______, 202_, by the following roll call vote:
by the following roll call vote:

AYES: COUNCIL MEMBERS: Allawos, Fredendall, Thompson, Boyer and Davis.

NOES: COUNCIL MEMBERS: None.

ABSENT: COUNCIL MEMBERS: None.

ABSTAIN: COUNCIL MEMBERS: None.

I further certify that said Ordinance was published as required by law in a newspaper of general circulation in the City of Glendora, California on the _____ day of ____________, 2022.

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #9. Page 5
Meeting Date: 11/8/2022 / Packet Page #: 330
RESOLUTION CC 2022-58

A RESOLUTION AMENDING THE RULES FOR THE CONDUCT OF

PUBLIC MEETINGS, PROCEEDINGS AND BUSINESS TO AMEND THE

REGULARLY SCHEDULED CLOSED SESSIONS TO START TIME AT
5:00 PM INSTEAD OF 6:00 PM AND REPEALING RESOLUTIONS CC 2021-02 OR ANY RESOLUTION IN CONFLICT OR INCONSISTENT

HEREWITH

CITY COUNCIL
City of Glendora, California
SECTION 1. The City Council of the City of Glendora does hereby adopt and establish the following rules for the conduct of public meetings, proceedings, and business in the City of Glendora, as authorized by Government Code § 54954.3(b).

SECTION 2. The City Council of the City of Glendora does hereby ordain and establish that all Glendora Public Meetings will follow and comply with open meeting laws, the “Ralph M.

Brown Act (Brown Act),” Government Code § 54950 et seq.

SECTION 3. The City Council of the City of Glendora does hereby adopt by reference the Rosenberg’s Rules of Order (Exhibit A) as the rules of procedure that shall govern all Glendora Public Meetings, except as may otherwise be provided in the resolution as the same may be amended from time-to-time.

SECTION 4. No action, inaction, or recommendation by the City of Glendora or its City Council or any of its legislative bodies or officials on any matter shall be held invalid or set aside by any court on the ground of the improper admission or rejection of evidence or by reason of any error, irregularity, informality, neglect, or omission (hereafter, error) as to any matter pertaining to applications, notices, findings, records, hearings, reports, recommendations, appeals, or any matters of procedure, unless the court finds that the error was prejudicial and that the party complaining or appealing suffered substantial injury from that error and that a different result would have been probable if the error had not occurred. There shall be no presumption that error is prejudicial or that injury was done if the error is shown. This section satisfies and complies with the requirements of Government Code § 65010 of the State of California.

ARTICLE I: MEETINGS
The City Council of the City of Glendora has ordained and established that all Glendora Public Meetings will follow and comply with open meeting laws, the “Brown Act” Government Code § 54950 et seq.

A. Regular Meetings. All meetings of the City shall be conducted in the Council Chambers in the City Hall of the City of Glendora located at 116 E. Foothill Blvd., Glendora, California, or at such other place as the City Manager may from time to time prescribe provided the same is/are located in Glendora. Under the Brown Act, regular meeting agendas must be posted 72 hours prior to the meeting in locations freely accessible to the public and on the city’s website.

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Governing Board Meeting Date Meeting
Time
Authority
Business Improvement District (BID) 1st Thursday each month 8:30 am CC 2018-57 Board of Library Trustees 3rd Monday each month 7:00 pm CC 2018-57 City Council 2nd & 4th Tuesday each month 2.04.010
Closed Session 5:00 pm
Business Session 7:00 pm
Community Services Commission 3rd Thursday each month 7:00 pm CC 2018-57 Planning Commission 1st Tuesday each month 7:00 pm CC 2018-57 Water Commission 4th Thursday of month of
January, April, July, and October
6:00 pm CC 2018-57
B. Special Meetings. Special Meeting may be called at any time by the Presiding Officer or by a majority of the members of the legislative body (GMC 2.04.020). No business other than that officially noticed may be discussed. Under the Brown Act, special meeting agendas have additional noticing requirements and must be posted 24 hours prior to the meeting in locations freely accessible to the public and on the city’s website. Special meetings under the Brown Act can include workshop, townhall and/or study sessions or any other meeting called by a legislative body to discuss discrete items listed on the agenda.

C. Adjourned Meetings. Any meeting may be adjourned to any regular, adjourned regular, special or adjourned special meeting to a time and place specified in the order of adjournment. If a quorum is not present, less than a quorum may so adjourn. If all members are absent from any regular or adjourned regular meeting, the City Clerk may declare the meeting adjourned to a stated time and place.

D. Emergency Meetings. The notice requirement for a special meeting may be dispensed with under the following emergency conditions:

1. Work stoppage or other activity which severely impairs public health, safety, or both, as determined by a majority of the Council.

2. A crippling disaster which impairs public health, safety, or both, as determined by a majority of the Council.

In these circumstances, the President Officer, or designee, must notify the previously designated parties for a Special Meeting and comply with the provision of Government Code § 54956.5 and GMC Chapter 11 Emergency Preparedness. However, only one hour's notice given by telephone is necessary.

E. Closed Sessions. A City legislative body may hold closed sessions during a regular or special meeting, or at any time otherwise authorized by law, to consider or hear any matter which it is authorized by state law to hear or consider in closed sessions, and may exclude from any such closed session any person or persons which it is authorized by state law to exclude from such closed sessions. Under normal circumstances, Closed Session will be agendized as noted in Article II entitled Order of Business.

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F. Cancellation. Any meeting of a legislative body may be canceled in advance by a majority vote of the legislative body. The Presiding Officer may cancel a meeting in the case of an emergency or when a majority of members have confirmed in writing their unavailability to attend a meeting.

G. Presiding Officer. The Mayor shall serve as the Presiding Officer and preside over associated public meetings of the City Council. In their absence, the Mayor Pro Tern shall serve as presiding officer.

List of Presiding Officer and backup for each governing board:

Governing Board Presiding
Officer
Serves in absence of
Presiding Officer
Business Improvement District (BID) Chair Vice-Chair
Board of Library Trustees President Vice-President
City Council Mayor/Chair Mayor Pro Tem/Vice-Chair
Community Services Commission Chair Vice-Chair
Planning Commission Chair Vice-Chair
Water Commission Chair Vice-Chair
I. Attendance by the Public. Except as specifically provided by law for closed sessions, all meetings of a Glendora legislative body shall be open and public and otherwise comply with the Brown Act. All persons desiring to attend shall be permitted to attend any meeting. Virtual participation will be available on other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

In the event any meeting is willfully and persistently disrupted by an individual, group, or groups of persons so as to render the orderly conduct of the meeting unfeasible and order cannot be restored by removal of the offending individual or individuals, the Council may order the meeting room cleared and continue in session. Representatives of the press, unless participants in the disturbance, shall be allowed to attend such session.

J. Public Participation. Any person may request to address a legislative body during a public meeting by submitting to the City Clerk a Speakers Request form and stating the topic to be addressed. Speakers Request forms shall be available at the Council Chambers throughout the council meeting. To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation. A majority of a legislative body, if it so desires has the opportunity to request a separate and/or additional public comment period for any item listed on the agenda, with a motion and a second by City Councilmembers.

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Under the agenda item, "Public Comment", the Presiding Officer may recognize any person desiring to address the legislative body concerning any subsequent item calendared for action or discussion at that meeting or on any matter within the jurisdiction of the legislative body. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote. Public comment shall conform to the following protocol:

1. Any person requesting to speak shall be limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda, unless at a public hearing or unless a person is specifically recognized to speak by the Presiding Officer.

2. Speakers are not permitted to yield their time to another speaker.

3. Any person addressing a legislative body may question or criticize any policy, procedure, or service of the city, any act or omission of the legislative body or any statements or actions of any individual member of a legislative body, provided however that the right to question such policies, procedures, services, statements, acts or omissions does not convey upon the speaker the right to make defamatory or obscene remarks directed toward any individual member of a legislative body, City employee or private citizen, nor does it allow the speaker to address matters beyond the subject matter jurisdiction of the specific legislative body. Those willfully disrupting the orderly conduct of business by violating this provision may forthwith be barred by the presiding officer from further appearance before the legislative body during that meeting.

4. Any person given permission to address a legislative body may, if desired, state his/her name, who he/she is representing, if he/she represents other persons and the subject matter he/she wishes to discuss.

5. All remarks may be addressed to the entire legislative body or to any member thereof.

Questions asked of any individual member of such body or a member of the staff may or may not be responded to at the discretion of the chair or of member of the legislative body.

6. No person returning to his seat shall be allowed to speak again without approval of the presiding officer.

Notwithstanding the provisions of Subsection 1. herein, any person may be recognized for public input on any matter at any time during the meeting upon adoption of a motion by a member of the legislative body recognizing the person and identifying the subject matter.

7. Any person attending any meeting of any legislative body may record the proceedings of the meeting with an audio or video tape recorder or with a still or motion picture camera provided that such devices are operated in a non-disruptive manner. Upon determining that recording or photographing a particular meeting is disruptive or creates a disturbance by virtue of excessive noise or light or by disrupting the view of the legislative body or of members of the public, the Presiding Officer may order suspension of recording or photography for the remainder of that meeting.

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Any person in attendance may address a legislative body during a public hearing, subject to the provisions of Article IV hereof. Persons addressing the legislative body at any time shall state their name and direct their comments to the Presiding Officer and not to the staff, media representatives or the audience. Persons in attendance shall not speak upon any subject except as is otherwise provided in this section or in Article IV.

K. Council or Other Body Agenda Items. These matters must be placed on the agenda in advance of the meeting in order for the Council or other applicable City legislative body to hear and consider such matters. Matters considered under legislative body Reports are actions requested by two members of any legislative body.

L. Council/Member Statements. (Non-Action) Any Council Member or member of a convened City body in the meeting shall be allowed to bring up any matter of relevance to the body without the necessity of requiring action on such matter. Council Member reports regarding regional and local representation should occur under this section. The subject matter of these items need not be submitted prior to City Council meetings.

M. City Manager and City Attorney Statements. Statements and/or requests from City Manager and City Attorney relating to actions being considered by the legislative body, that falls within the jurisdiction of the City of Glendora or is of interest to the legislative body and/or community.

O. Agenda. The agenda, in its simplest form sets out the list of items that the legislative body intends to consider at the meeting. Before each meeting City Manager and city staff prepares a meeting agenda and packet that is used by the legislative body as a source of information and advice to assist their decision making and by the public to stay informed and decide if they want to participate in the process. Agendas and the placement of items on the agenda is the responsibility of the City Manager. Any Council member or member of a convened City body can request for the Council or other applicable body to hear and consider a matter. Matters considered under Council or other Body Agenda Items are actions requested by two members of the Council or body.

Agendas and supporting packets for all public meetings will be noticed and posted in compliance with the Brown Act. As a general rule, the Council will not take action on any item which does not appear on the posted Agenda. Exceptions are allowed in emergency/urgency situations or when the need arises.

The City Clerk will prepare a yearly meeting calendar identifying meeting dates and cancellations to aid governing board members and staff with planning and scheduling. A copy of the draft agenda will be transmitted to the City Manager one-week before the meeting for so it can be reviewed with board members during briefings. *In the case of Glendora Boards or Commissions, the staff liaison is responsible for agendas and placement of agenda items.

P. Record of Proceedings. All meetings/hearings will be recorded, and action minutes of proceedings will be prepared in action form. Recordings, exhibits, and staff reports will be permanently maintained. (Resolution 2012-41) Notice requirements of the Brown Act are complied with for all meetings; action minutes of the meeting are taken by the City Clerk or designee and made available for public inspection upon affirmation.

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Q. Sergeant at Arms. If directed by the City Council, there shall be available for public meetings a sworn officer of the Police Department who shall serve as Sergeant at Arms.

The Mayor or City Manager shall have the authority to require the presence of the Sergeant at Arms when he/she deems such presence necessary. The Sergeant at Arms shall, under direction of the Presiding Officer, maintain order on the floor during public meetings.

R. Parliamentarian. During public meetings, the City Attorney shall act as the Parliamentarian. This role provides clarification and direction on parliamentary procedures, including allowable actions by the legislative body.

S. Curfew. In the absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn City Council meetings at 10:30 p.m. or as soon thereafter as is reasonably practicable. This means that under normal circumstance, the City Council will complete action on whatever agenda item is being discussed/debated at 10:30 p.m. after which the Presiding Officer shall adjourn the regularly scheduled meeting to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continue.

T. Community Recognition. The City of Glendora periodically honors the service of community volunteers as well as the outstanding accomplishments of its citizens. To improve the efficiency of public meetings, whenever possible, such recognitions should take place during the monthly/quarterly presentation by the City Council.

ARTICLE II: ORDER OF BUSINESS
The order of business for public meetings shall be as follows:

1. Call to Order

2. Closed Session (if necessary)

3. Invocation, Pledge of Allegiance

4. Student Reports (2nd meeting of month, 3 minutes each)

5. Reorder of Agenda

6. Public Comment (limited to 3 minutes per speaker)

7. Member Statements/Reports

8. City Manager and City Attorney Statements

9. Special Items (as necessary/appropriate)

10. Public Hearings

11. Consent Calendar (including minutes)

12. Member Agenda Items

13. Unfinished Business

14. New Business

15. Member/Staff Closing Comments

16. Adjourn
*In the case of Glendora Boards or Commissions, sections not relevant to board/commission meetings will be removed or modified.

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Items may be placed on the Consent Calendar at the discretion of the City Manager. All items listed on the Consent Calendar are considered to be routine and will be enacted by a single vote.

There will be no separate discussion of these items unless a member of the City Council requests specific items to be removed from the Consent Calendar for separate action. Any items removed from the Consent Calendar will be considered after the regular items.

ARTICLE III: RULES OF CONDUCT
Proceedings of all Glendora legislative bodies shall be governed by Rosenberg’s Rules of Order (Exbibit A, as the same may be amended from time-to-time), on all matters pertaining to parliamentary procedure but no law, ordinance, resolution proceeding, or other action of the legislative body shall be invalidated or the legality thereof be otherwise affected by the failure or omission to observe or follow the said rules.

Business shall be brought before the Glendora City Council by motion in accordance with the following standards of conduct, all of which are consistent with Rosenberg’s Rules of Order. No member of a legislative body shall be permitted to be abstain from voting if such abstention results in a tied vote unless such abstention shall have been approved by the city attorney. Unexcused abstentions shall be counted by the city clerk as a vote in opposition of the particular motion.

ARTICLE IV: PUBLIC HEARINGS
Matters, which are required to be heard at a noticed public hearing, shall be conducted in the following manner.

1. Time for Consideration. Matters noticed to be heard by the City Council, Planning Commission, or Water Commission shall commence at the time specified in the notice of hearing, or as soon thereafter as is reasonably possible, and shall continue until the same has been completed in accordance with provisions of this Article IV or until other disposition of the matter has been made.

2. Continuance of Hearings. Any hearing being held or noticed or ordered to be held by the City Council, Planning Commission or Water Commission at any meeting of the City Council, Planning Commission or Water Commission may, by order or notice of continuance, be continued or recontinued to any subsequent meeting in the manner provided herein for adjourned meetings; provided, that if the hearing is continued to a time less than 24 hours after the time specified in the order or notice of hearing, a copy of the order or notice of continuance of hearing shall be posted immediately following the meeting at which the order or notice of continuance was adopted or made.

3. Public Discussion at Hearings. When a matter for public hearing comes before the City Council, Planning Commission or Water Commission, the Presiding Officer shall solicit comments from staff and from the applicant/appellant after which the Presiding Officer shall open the public hearing. Upon opening the public hearing and before any motion is adopted related to the merits of the issue to be heard, the Presiding Officer shall inquire if there are any persons present who desire to speak as proponents of or as opponents to the matter which is to be heard or to present evidence respecting the matter. Any person desiring to speak, or present relevant DocuSign Envelope ID: C7EA6B59-4EA6-4D97-B590-98F413BFF6EF Item #9. Page 12
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evidence shall make his/her presence known to the Presiding Officer. No person may speak without first being recognized by the Presiding Officer. Members of the City Council, Planning Commission or Water Commission who wish to ask questions of the speakers or each other, during the public hearing portion may do so but only after first being recognized by the Presiding Officer. The Presiding Officer shall conduct the meeting in such a manner as to afford due process.

Persons interested in the matter being heard by City Council, Planning Commission or Water Commission shall be entitled to submit written evidence or remarks, as well as other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk's record. Time limits may be established by the council, limiting the duration of presentations as set forth in these rules. No person shall be permitted during the hearing to speak about matters or present to evidence which are not germane to the matter being considered. A determination of relevance shall be made by the Presiding Officer but may be appealed as set forth in these rules.

4. Public Hearings. Public Hearings shall be conducted in accordance with the following protocol:

A. The Presiding Officer shall call the agenda item, read title and open Public Hearing.

B. After opening Public Hearing, the Presiding Officer shall ask for presentation of the staff report and comment.

C. Following the staff report, the Presiding Officer shall ask for any presentation the applicant/appellant may wish to offer (10 minutes).

D. Following the presentation of the applicant/appellant, the Presiding Officer shall call for public testimony.

E. Following public testimony, the Presiding Officer shall allow the applicant/appellant a five-minute summation or rebuttal.

F. The Presiding Officer shall close the Public Hearing after which time no member of the public shall further address the Council unless specifically asked to do so by a member of the Council through the presiding officer.

5. Consideration of Question by City Council, Planning Commission or Water Commission. After the public hearing has been closed, the Mayor and the Council may consider what disposition they wish to make of the question or questions presented at the hearing. No member of the public shall be allowed to speak further on the question during this period of deliberation, without consent of the Presiding Officer, although the Council Members may ask questions of the speakers if so desired. At the conclusion of City Council, Planning Commission or Water Commission discussion, and an appropriate motion having been made and seconded, the City Council, Planning Commission or Water Commission shall vote on the matter.

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SECTION 5. These same rules apply to all City of Glendora Boards, Commissions and/or Committees.

SECTION 6. To ensure appropriate changes are incorporated into City Council and Board and Commission agenda layouts and so that required changes to Glendora Municipal Code Section

2.04.010 will be in effect, this Resolution will go into effect starting April 2021.

SECTION 7. All resolutions or parts of resolutions in conflict or inconsistent herewith are hereby repealed.

SECTION 8. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

PASSED, APPROVED and ADOPTED this 25th day of October, 2022.

City Council of Glendora, CA
BY:

KAREN K. DAVIS
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk/Communications Director of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the 25th day of October, 2022, by the following vote:

AYES: COUNCIL MEMBERS: Allawos, Fredendall, Thompson, Boyer, Davis.

NOES: COUNCIL MEMBERS: None.

ABSENT: COUNCIL MEMBERS: None.

ABSTAIN: COUNCIL MEMBERS: None.

Dated: October 27, 2022
KATHLEEN R. SESSMAN, MMC
City Clerk/Communications Director
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Certificate Of Completion
Envelope Id: C7EA6B594EA64D97B59098F413BFF6EF Status: Completed Subject: Complete with DocuSign: Resolution CC 2022-58 Changing Closed Session to commence at 5 00 pm.pdf Source Envelope:

Document Pages: 9 Signatures: 3 Envelope Originator:

Certificate Pages: 5 Initials: 0 Elvia Dominguez
AutoNav: Enabled
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Time Zone: (UTC-08:00) Pacific Time (US & Canada)
116 E Foothill Blvd
Glendora, CA 91741
[email protected]
IP Address: 173.196.201.130
Record Tracking
Status: Original
10/27/2022 3:46:17 PM
Holder: Elvia Dominguez
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
KAREN K. DAVIS
[email protected]
Mayor
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Electronic Record and Signature Disclosure:

Accepted: 10/27/2022 9:21:11 PM
ID: 2b92f1fd-56d2-41a5-8b36-d3d9d88f0957
Kathleen R. Sessman
[email protected]
City of Glendora
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William W. Wynder
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Electronic Record and Signature Disclosure:

Accepted: 10/27/2022 4:07:34 PM
ID: 8cc77a22-f1a4-4a06-8a64-59ff3ea49f83
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STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: NOVEMBER 8, 2022
FROM: PUBLIC WORKS DISTRICT(S): CITYWIDE
SUBJECT: AWARD A CONTRACT SERVICES AGREEMENT FOR HEATING, VENTILATION, AND AIR CONDITIONING SYSTEM MAINTENANCE AND REPAIR AT ALL CITY FACILITIES TO AIREX AIR CONDITIONING, INC. IN THE AMOUNT OF $44,615 PER YEAR, FOR 4 YEARS IN A TOTAL AMOUNT OF $178,460 (STRATEGIC PLAN ITEM 48- IMCIF)

RECOMMENDATION
That the City Council:

1. Award a contract services agreement for City-wide heating, ventilation, and air conditioning maintenance and repair services to Air-Ex Air Conditioning, Inc. in the amount of $44,615 per year, for 4 years, in a total amount of $178,460, with options for the City Council to approve up to three 1- year extensions; and

2. Authorize the City Manager or his designee to execute the agreement and future contract extensions with Air-Ex Air conditioning including minimal and/or non-substantive changes.

EXECUTIVE SUMMARY
Prior to all facility maintenance being consolidated under the Public Works Department, the City historically utilized various contractors to provide heating, ventilation and air conditioning (HVAC) maintenance and repair services at different sites. To improve continuity of operations and ensure a consistently high level of service, as well as reduce the administrative time needed to procure cost estimates annually, staff released a request for proposals (RFP) (Attachment A) to provide these services City-wide for a longer term.

Air-Ex Air Conditioning, Inc. (Air-Ex) was the lowest responsive bidder, and staff recommends that the City Council award Air-Ex a contract services agreement (Attachment B) for HVAC services at all City facilities in the amount of $44,615 per year, for (4) years, in the total amount of $178,460. Sufficient funds for this agreement were included in the adopted FY2022-23 Mid-Cycle Budget.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The City Council adopted the FY2022-23 Mid-Cycle Budget at their June 14, 2022 meeting, which included an additional $100,000 in the Public Works Department Facilities Maintenance Contract Services account (001-6566-59100) to cover the upper end of estimated potential costs for a City-wide HVAC maintenance and repair services contract.

DISCUSSION
The RFP was released and posted on QuestCDN on July 14, 2022, and notice published in the San Gabriel Valley Examiner on July 7 and July 14, 2022 (Attachment C). Along with public noticing, staff also directly reached out to various commercial HVAC contractors with whom they were familiar with to notify them of the opportunity to bid, including A & H Refrigeration Inc., ACCO Engineered Systems, ACS, Inc., AC Pros, Inc., Air-Ex, Airite, Allison Mechanical, Inc., BP Air, Inc., EMCOR Group, Inc., F.M. Thomas Air Conditioning, Inc., Indoor Environmental Solutions, Inc., Ontario Refrigeration, Pacific West Air Conditioning, and South Coast Facility Services.

Item #10. Page 1
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Staff Report Page 2 of 2
A job walk was conducted, and proposals were due and bid opening was held on August 30, 2022. Ultimately two (2) proposals were received, from Air-Ex and Allison Mechanical, Inc., respectively.

Bidder Annual Bid Amount Total 4-Year
Bid Amount
Air-Ex Air Conditioning $44,615 $178,460
Allison Mechanical, Inc. $102,309 $409,236
Along with providing the lowest total bid proposal (Attachment D), Air-Ex has significant previous experience working with the City of Glendora and its HVAC infrastructure, and are familiar with our particular needs.

They have served the Southern California market since 1982, and have significant experience working with other local government agencies as well, including the County of Los Angeles and the Cities of Azusa, La Verne, San Dimas, and West Covina, and also in the private sector with clients such as the California Institute of Technology, Disneyland, and Legoland.

FISCAL IMPACT
The total fiscal impact for the initial four-year contract term is $44,615 annually, for a total amount of $178,460 over four (4) years. Funding will be provided by and is available in account 001-6566-59100 (General Fund Public Works Department Facilities Maintenance Contract Services).

ENVIRONMENTAL DETERMINATION
Not Applicable
Prepared By Michael Sledd, Assistant Public Works Director Concurs With Not Applicable
Reviewed By Alison Sweet, Public Works Director
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Request for Proposals
B. Agreement
C. Proof of Publication
D. Bid Proposal Totals
Item #10. Page 2
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City of Glendora Page 1 of 49
QuestCDN# 8256552– Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) At City Facilities
CITY OF GLENDORA (626) 914-8200
116 E. Foothill Boulevard, Glendora, California 91741
www.cityofglendora.org

REQUEST FOR PROPOSAL (RFP)
QuestCDN# 8256552

MECHANICAL MAINTENANCE AND REPAIR SERVICES FOR

HEATING, VENTILATION, AND AIR CONDITIONING SYSTEMS
(HVAC) AT CITY FACILITIES

INTRODUCTION
The City of Glendora is seeking a qualified contractor to provide Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) at City Facilities.

The term of this contract shall be four (4) years, starting within thirty (30) days of being awarded, and ending on June 30, 2026.

The City of Glendora is accepting bids for a well-qualified firm to provide a comprehensive heating, ventilation-air conditioning (HVAC) maintenance and repair program for all City of Glendora facilities and buildings. The work will include the provision of a total maintenance/management program including, but not limited to the inspection, preventative maintenance, repair, programming and other tasks and services necessary to ensure a safe, well maintained HVAC system providing quality air for City employees and the public.

RFP Release Date: Thursday, July 14, 2022
Contact Name(s):

Address:

E-mail Address:

Ryan Hacecky
Facilities Supervisor
(626) 672-6306
116 E. Foothill Boulevard
Glendora, CA 91741
[email protected]
Mandatory Pre-Proposal Conference:

Location:

Tuesday, August 9, 2022, at 10:00 am
Bidwell Forum
Located on the second floor of the Glendora Library
140 Glendora Ave, Glendora, CA 91741.

Deadline for Questions and Objections: Thursday, August 18, 2022, at 5:00 pm Proposal Due Tuesday, August 30, 2022, no later than 10:00 am Pacific Time
Electronic proposal submission through QuestCDN is
required
Item #10. Page 3
Meeting Date: 11/8/2022 / Packet Page #: 344
City of Glendora Page 2 of 49
QuestCDN# 8256552– Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) At City Facilities

SCOPE OF WORK
The Contractor shall retain professional personnel who have successfully and competently provided municipal facility HVAC maintenance and repair services on projects of similar scope and complexity.

It shall be the Contractor’s responsibility to develop, propose, and implement a routine maintenance program to effectively maintain, to the satisfaction of the City, all aspects of HVAC systems in City defined facilities, as noted in the HVAC Equipment List, Pages10-12.

For the purpose of this contract, routine preventative HVAC maintenance shall be defined as scheduled routine inspection and proactive servicing of HVAC systems so as to facilitate heating/cooling with a minimal downtime. The routine maintenance and all repairs shall be provided in accordance with the highest standards of the industry, skill, workmanship, applicable trade practices, meet warranties and in conformance to all applicable laws, codes and regulations. The successful Contractor’s maintenance program and repairs shall, at a minimum, include but not limited to the specifications outlined herein.

Heating-Ventilation-Air Conditioning (HVAC) Maintenance And Monitoring • Contractor shall respond to indoor temperature complaints and provide expeditious correction and record complaints and corrections at all City facilities. • Contractor shall manage and monitor computer control systems for Honeywell control panel at the Glendora Police Department and at other City facilities that have accessible off-site/remote computer control panels, by contacting the Honeywell customer service center if problems are observed.
• Contractor shall inspect all HVAC systems at least twice each year, with seasonal start-up and run inspections performed and documented.
• Contractor shall provide oversight and documentation of seasonal preventive maintenance on chillers and boilers.
• Contractor shall review the contract and through monitoring and inspections verify that the following services are provided:
o For cooling towers: disassemble screens and access panels for inspection, inspect the tower fill, support structure, sump and spray nozzles, fill valve, gear box, drive coupling, fan blades, and motor bearings; clean starter and cabinet; inspect wiring; check motor starter contacts for wear and proper operations; megger test the motor and log readings; and check the condition of the contactor, and log observations. o For pumps: lubricate bearings semi-annually. Inspect couplings and check for leaks.

Investigate unusual noises.
• Contractor shall perform air-handling unit maintenance which includes but is not limited to; all services recommended by manufacturer; replacing air filters at least quarterly, at all City facilities. • Contractor shall inspect, provide oversight and documentation that all City owned facilities under contract are receiving required work.
• Contractor shall perform monthly walkthroughs of HVAC systems for preventative maintenance work with City designated representatives.

Item #10. Page 4
Meeting Date: 11/8/2022 / Packet Page #: 345
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QuestCDN# 8256552– Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) At City Facilities
Additional Contractor Requirements
• Contractor shall show evidence of presently serving at least two municipal customers. • Contractor shall hold current C10 and C20 licenses.
• Contractor shall provide HVAC employees that possess a State of California Joint Journeyman Apprentice Training Center certification; Automation specialists that are continually factory trained or Honeywell Building Automation System, and must be able to provide operator coaching and on-site training of select personnel, certified in servicing chillers and ABB Drives if the City requests to have said training.
• Contractor shall have at least 10 full-time journeymen-level mechanical personnel and factorytrained automation specialists. • Service specialists and technicians shall normally be dispatched from a local headquarters or branch within a 30-mile radius from the City boundary line of the City of Glendora. • Contractor shall provide HVAC data protection and recovery services, control loop tuning, and Honeywell software updates for the Honeywell automation system. • Contractor shall be trained in Honeywell control software and implement measures to remotely access the Honeywell workstation for emergency service. • Contractor shall provide emergency response 24 hours-a-day – 7 days-a-week, Monday through Sunday.
• Contractor shall supply their staff with their agency uniform and photo identification tags that will be worn at all times. Uniforms shall display the Contractor logo and employee first or last name shall be clearly visible.
• Contractor shall provide MSDS sheets to City in a complete “Right to Know” binder for all products used in City facilities. City will determine location of “Right to Know” books.

Annual Maintenance
Contractor will perform scheduled annual preventive maintenance in accordance with a program of standard routines as determined by your experience, equipment application, and equipment operating hours that are recommended by each equipment manufacturer and location. This service is designed to optimize the reliability and efficiency of the equipment, extend the useful life of the City’s equipment, and provide proactive indications of excessive wear and damage to HVAC systems before a catastrophic failure occurs during the next operating season. Contractor will also provide recommendations for additional service(s) that will better enhance equipment performance. The equipment included under this service is itemized in the HVAC Equipment List (Pages10-12).

HVAC Air Filter Changing Service
This service will maintain indoor air quality by changing filters quarterly and minimizing dust and particles from collecting on ductwork. This service will ensure proper flow through cooling and heating coils, thus preventing restrictions in airflow, leading to higher system and energy efficiency.

Item #10. Page 5
Meeting Date: 11/8/2022 / Packet Page #: 346
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QuestCDN# 8256552– Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) At City Facilities
In the event the air filter material or cleaning requires different frequencies than indicated (due to experience or changes in operating conditions), recommendations will be made for approval by the City to adjust the frequencies and any associated price. The equipment included under this service is itemized in the HVAC Equipment List (Pages10-12).

Air Cooled Condenser Coil Cleaning
This service will improve airflow across condenser coils, improve heat transfer and extend the life of the compressors. Coil cleaning consists of cleaning the outside surface of the condensing unit coils to remove any airborne particles, dirt build-up by using a brush, high pressure air, chemical with low pressure wash or chemical with high pressure wash based on the condition of outside environment and coil accessibility. The equipment included under this service is itemized in the HVAC Equipment List (Pages10-12).

Evaporator Coil and Cleaning
Contractor will clean air handling unit evaporator coils that will help improve air circulation in the air distribution system, and reduce dust and dirt that is in the system. Coils will be cleaned at a time that is mutually agreeable between the Contractor and the City Representative. Coil cleaning consists of cleaning the surface of the evaporator coil to remove dust and dirt particles that have collected on the evaporator coil. Coils will be cleaned using a vacuum cleaner and or other devices that allow the proper cleaning of the coil. The equipment included under this service is itemized in the HVAC Equipment List (Pages10-12).

Refrigerant Oil Analysis
Proposer will perform Spectro-chemical refrigerant oil analysis and trend oil condition that identifies contaminants and possible system malfunctions caused by wear of moving parts, such as bearings and shafts. This predictive wear analysis provides early identification of problems prior to them becoming unplanned and costly. Based on the oil analysis results, proposer will recommend when oil changes are needed, and may make other recommendations regarding the operation and maintenance of your chiller plant. This service reduces the amount of waste oil generated. The equipment included under this service is itemized in the HVAC Equipment List (Pages10-12).

Cooling Tower Drain and Refill
Proposer may propose to remove the condenser water from HVAC systems after cooling season to prevent possible damage and expensive repairs caused by water freezing during winter months, and refill the system prior to spring start-up. The equipment included under this service is itemized in the HVAC Equipment List (Pages10-12).

Operating Inspection
Contractor will provide this service to assure that mechanical equipment continues to operate efficiently with little operating disruptions during the operating season. Contractor will provide routine operating inspection(s) to check system performance in accordance with a program of standard routines as determined by your experience, the equipment manufacturer’s published recommendations, equipment application, and location. This service will focus on equipment operation, fluid levels, operating and safety controls, and safe equipment operation. The equipment included under this service is itemized in the HVAC Equipment List (Pages10-12).

Item #10. Page 6
Meeting Date: 11/8/2022 / Packet Page #: 347
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QuestCDN# 8256552– Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) At City Facilities
Operating Inspection – Heating
This service will help to assure mechanical equipment continues to operate efficiently, safely and with little operating disruptions during the operating season. Contractor will provide routine operating inspection(s) to check system performance in accordance with a program of standard routines as determined by your experience, the equipment manufacturer’s published recommendations, equipment application, and location. This service will focus on equipment operation, fluid levels, operating and safety controls, and safe equipment operation. The equipment included under this service is itemized in the HVAC Equipment List (Pages 10-12).

Operating Inspection - Cooling
This service will help to assure mechanical equipment continues to operate efficiently, safely and with little operating disruptions during the operating season. Contractor will provide routine operating inspection(s) to check system performance in accordance with a program of standard routines as determined by your experience, the equipment manufacturer’s published recommendations, equipment application, and location. This service will focus on equipment operation, fluid levels, operating and safety controls, and safe equipment operation. The equipment included under this service is itemized in the HVAC Equipment List (Pages10-12).

Library and Police Department HVAC Equipment Maintenance HVAC equipment will receive routine maintenance 6 times per year, along with annual maintenance, as described below. Some locations may not have all types of equipment described (cooling towers, boilers, etc.).
• Pumps
o Routine
▪ Check for excessive noise and vibration.
▪ Visually inspect motor casing and base for abnormalities. ▪ Visually inspect electrical connections.
▪ Lubricate motor and pump bearings (as required).
▪ Check temperatures and operating pressure.
▪ Check pump bearings for unusual operating temperatures. ▪ Check pump seal for excessive leakage.
• Fans
o Routine
▪ Lubricate motor and fan as required.
▪ Check fan operation.
▪ Inspect unit condition.
▪ Check for excessive noise and vibration.
▪ Check pneumatic pressure and actuator operation (if applicable). ▪ Check belt condition (if applicable).
▪ Adjust belt tension (if applicable).
▪ Visually inspect electrical connections.
▪ Inspect VFD for proper operation (if applicable).
▪ Inspect vibration isolation (if applicable).
▪ Dispense condensate pan tab(s) as appropriate.
▪ Ensure all access panels are properly secured and all screws are re-installed.

Item #10. Page 7
Meeting Date: 11/8/2022 / Packet Page #: 348
City of Glendora Page 6 of 49
QuestCDN# 8256552– Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) At City Facilities
o Annual
▪ Routine scope outlined above to be performed annually. ▪ Replace belts, adjust as appropriate (if applicable). ▪ Dispose of used belts.
• Boilers
o Routine
▪ Check burner flame.
▪ Inspect recirculating pump (if applicable).
▪ Inspect flue gas passage ways.
▪ Inspect gauges and thermometers.
▪ Visually inspect firewall (as applicable).
▪ Verify proper pressures and temperatures.
▪ Verify operation of combustion fans.
▪ Verify proper setpoints.
▪ Visually inspect electrical connections.
▪ Check boiler safeties and verify operation and settings. ▪ Ensure all access panels are properly secured and all screws are re-installed. o Annual
▪ Lock out / tag out.
▪ Check and tighten electrical connections.
▪ Check safeties.
▪ Check contactor(s) / relay(s).
▪ Check flame safeguard.
▪ Visually inspect combustion chamber, draft diverter and flue for soot accumulation. ▪ Check operating controls.
▪ Lift relief valve to ensure proper operation.
▪ Inspect expansion tank for proper air cushion.
▪ Inspect / adjust PRV as needed.
▪ Replace hot surface igniter as per manufacturer's specification. ▪ Inspect and clean burners (as applicable).
• Cooling Towers
o Routine
▪ Inspect unit condition and check for excessive noise and vibration. ▪ Inspect cold water basin spray nozzles.
▪ Check air inlet louvers and combined inlet shields.
▪ Check and adjust water basin level (as needed).
▪ Check operation of make-up valve (adjust as needed)
▪ Check belt condition (if applicable).
▪ Adjust belt tension as required (if applicable).
▪ Inspect VFD for proper operation (if applicable).
▪ Lubricate fan shaft bearings (as needed).
▪ Inspect alternate drive systems (non-belt, if applicable). ▪ Inspect fan assembly and ensure free rotation.
▪ Inspect fan shafts for excessive rust and corrosion.
▪ Check operating temperatures.

Item #10. Page 8
Meeting Date: 11/8/2022 / Packet Page #: 349
City of Glendora Page 7 of 49
QuestCDN# 8256552– Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) At City Facilities
▪ Check gear oil level (if applicable).
▪ Ensure all access panels are properly secured and all screws are re-installed. ▪ Provide monthly water treatment on open loop.
▪ Test closed loop chemical mixture and provide feedback. o Annual
▪ Lock out / tag out.
▪ Check and tighten electrical connections.
▪ Drain sump and basin.
▪ Check make up water valve.
▪ Check temperature controller.
▪ Clean strainer.
▪ Check and clean spray nozzles as required.
▪ Check condition of eliminators.
▪ Check starter / VFD.
• Evaporative Condenser
o Routine
▪ Inspect unit condition.
▪ Check for excessive noise and vibration.
▪ Inspect cold water basin spray nozzles.
▪ Check air inlet louvers and combined inlet shields.
▪ Check and adjust water basin level (as needed).
▪ Check operation of make-up valve (adjust as needed).
▪ Check belt condition (if applicable).
▪ Adjust belt tension as required (if applicable).
▪ Visually inspect electrical connections.
▪ Inspect VFD for proper operation (if applicable).
▪ Lubricate fan shaft bearings (as needed).
▪ Inspect alternate drive systems (non-belt, if applicable) ▪ Inspect fan assembly and ensure free rotation.
▪ Inspect fan shafts for excessive rust and corrosion.
▪ Check operation of circulating pump.
▪ Ensure all access panels are properly secured and all screws are re-installed. ▪ Provide monthly water treatment on open loop.
▪ Test closed loop chemical mixture and provide feedback. o Annual
▪ Lock out / tag out.
▪ Check and tighten electrical connections.
▪ Drain sump and basin.
▪ Check make up water valve.
▪ Check temperature controller.
▪ Clean strainer.
▪ Check and clean spray nozzles as required.
▪ Check condition of eliminators.
▪ Check starter / VFD.

Item #10. Page 9
Meeting Date: 11/8/2022 / Packet Page #: 350
City of Glendora Page 8 of 49
QuestCDN# 8256552– Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) At City Facilities
• Air Handlers
o Routine
▪ Check coil temperature differential.
▪ Check for excessive noise and vibration.
▪ Lubricate motor and fan shaft bearings (as needed).
▪ Visually inspect electrical connections.
▪ Inspect VFD for proper operation (if applicable).
▪ Check cooling coil section for wear or damage.
▪ Visual check for leaks.
▪ Inspect for vibrations.
▪ Check operating temperatures.
▪ Check and adjust temperature and pressure controls.
▪ Check economizer for proper setpoints and operation (if applicable). ▪ Check fan operation.
▪ Check operation of condensate pump (if applicable).
▪ Check condition and cleanliness of condensate pan(s). ▪ Check condensate P-Trap and purge (as needed).
▪ Ensure all access panels are properly secured and all screws are re-installed. o Annual
▪ Lock out / tag out.
▪ Check and tighten electrical connections.
▪ Check starter / contactor / VFD.
▪ Check damper operation and lubricate as required.
▪ Check condition of blower assembly.
▪ Replace belts, adjust as appropriate (if applicable). ▪ Dispose of used belts.
• Condensing Units
o Routine
▪ Check for excessive noise and vibration.
▪ Visually inspect electrical connections.
▪ Check refrigerant sight glass (if applicable).
▪ Visual check for refrigerant leaks.
▪ Check operating temperature and pressure controls.
▪ Inspect VFD for proper operation (if applicable).
▪ Verify compressor operation.
▪ Check condenser fans.
▪ Inspect reversing valve for operation (if applicable). ▪ Inspect condenser coils.
▪ Ensure all access panels are properly secured and all screws are re-installed. o Annual
▪ Lock out / tag out.
▪ Check and tighten electrical connections.
▪ Check starter.
▪ Check crankcase heater.
▪ Check safeties.

Item #10. Page 10
Meeting Date: 11/8/2022 / Packet Page #: 351
City of Glendora Page 9 of 49
QuestCDN# 8256552– Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) At City Facilities
▪ Check contactor(s).
▪ Check condition of condenser coils.
▪ Check overall condition of unit.
▪ Clean condenser coils.
• Fan Coil Units
o Routine
▪ Check evaporative coil temperature differential.
▪ Inspect unit condition.
▪ Check for excessive noise and vibration.
▪ Lubricate motor and fan shaft bearings (as needed).
▪ Visual check for leaks.
▪ Check operating temperature and pressure controls.
▪ Check fan operation.
▪ Inspect gas furnace section for wear and proper operation (if applicable). ▪ Visually inspect electrical connections.
▪ Check operation of condensate pump (if applicable).
▪ Dispense condensate pan tab(s) as appropriate
▪ Ensure all access panels are properly secured and all screws are re-installed. o Annual
▪ Lock out / tag out.
▪ Check and tighten electrical connections.
▪ Clean condensate pan.
▪ Check temperatures and pressures.
▪ Check unit charge.
▪ Check safeties.
▪ Check humidifier water make-up valve for leaks.
▪ Check condensate pan and drain (if accessible).
▪ Inspect humidifier pan (if applicable).
• Packaged Units
o Routine
▪ Check evaporative coil temperature differential.
▪ Check for excessive noise and vibration.
▪ Lubricate motor and fan shaft bearings (as needed).
▪ Visual check for refrigerant leaks.
▪ Verify compressor operation.
▪ Visually inspect electrical connections.
▪ Inspect VFD for proper operation (if applicable).
▪ Check economizer setpoints and operation.
▪ Check operating temperature and pressure controls.
▪ Check fan(s) operation.
▪ Inspect gas furnace section for wear and proper operation (if applicable). ▪ Dispense condensate pan tab(s) as appropriate
▪ Check operation of condensate pump (if applicable)
▪ Check condensate P-Trap and purge (as needed).
▪ Check condition and cleanliness of condensate pan(s).

Item #10. Page 11
Meeting Date: 11/8/2022 / Packet Page #: 352
City of Glendora Page 10 of 49
QuestCDN# 8256552– Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) At City Facilities
▪ Check refrigerant charge per manufacture specs, add if needed. ▪ Ensure all access panels are properly secured and all screws are re-installed. o Annual
▪ Lock out / tag out.
▪ Check and tighten electrical connections.
▪ Check safeties.
▪ Check contactor(s).
▪ Check igniter (if applicable).
▪ Visually inspect damper(s).
▪ Lubricate as required.
▪ Check for proper fan operation.
▪ Clean condenser coils.
• Filter Replacement (All filters shall be MERV 10 rated where applicable) o Routine
▪ Replace filters, ensure proper fitment.
▪ Dispose of used filters.
• Chillers
o Routine
▪ Report to customer upon arrival.
▪ Check general machine condition.
▪ Check control, power and piping.
▪ Check safety and operating controls.
▪ Check refrigerant charge.
▪ Check starter wiring.
▪ Check gauges and indicator lights.
▪ Check water flow.
▪ Log Chilled water in temperature.
▪ Log Chilled water out temperature.
▪ Log Chilled water flow delta P.
▪ Log cooler refrigerant temp.
▪ Log cooler refrigerant pressure.
▪ Log Cond water in temperature.
▪ Log Cond water out temperature.
▪ Log Cond flow delta P.
▪ Log Cond refrigerant temp.
▪ Log Cond refrigerant pressure.
▪ Log Cond sub cooler temperature.
▪ Log oil level (if possible).
▪ Check cooler approach.
▪ Make equipment adjustments as required.
▪ Clean up work station.
▪ Report to Customer and advise on condition of equipment. o Annual
▪ Record voltages.
▪ Meg and record motor winding resistance.

Item #10. Page 12
Meeting Date: 11/8/2022 / Packet Page #: 353
City of Glendora Page 11 of 49
QuestCDN# 8256552– Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) At City Facilities
▪ Check oil heater amperage.
▪ Clean starter cabinet.
▪ Inspect all contacts.
▪ Check all terminals and tighten connections.
▪ Clean control panel.
▪ Check flow switch operation.
▪ Check all safety shutdown operation.
▪ Check display data for accuracy and set point.
▪ Check all terminals and tighten connections.
▪ Run diagnostic check of micro control panel.
▪ Leak check entire chiller.
▪ Perform EPA/AQMD Audit.
▪ Provide a electronic report of completed work, operating log.

HVAC Services – Pneumatic – Preventive Maintenance
Contractor will provide quarterly preventative maintenance on Pneumatic Air Compressors that responds to changes in mechanical component performance, building use, and climatic conditions.

Service shall be in accordance with a program of standards as recommended by equipment manufacturers’ recommendations.

HVAC Services – Water Treatment
Contractor will provide industrial water treatment to manage four main problem areas: scaling, corrosion microbiological activity and disposal of residual wastewater. Water treatment services will extend equipment life, provide operational efficiency, minimized downtime and control water born disease such as Legionnaires. Contractor will perform water treatment service for both hot water and chilled water loops at the City Hall, Library, and Police Department Facilities. This service will be completed monthly.

HVAC Services – Infrared Service
The Infrared inspection will be provided as it is an important form on non-destructive testing that has become an indispensable predictive maintenance tool for electrical service panels. It shall be performed with a portable infrared imaging system, this equipment detects infrared energy (heat) emitted from an object and displays it as a dynamic thermal image. Using the IEEE/ANSI Standard, this inspection aids in the evaluation of component temperatures. Proposer will perform a biennial infrared scan of main electrical panels at City Hall, La Fetra Center, Teen and Family Center, and the Police Department buildings. A detailed report will be provided upon completion of onsite scan.

Technology and Energy Audits
Contractor will review the City’s HVAC system, evaluating the current use of our HVAC system and what may have been changed or been modified in our daily facility operation that impacts the effectiveness of the system. Contractor will review applicable building control technologies, suggest possible new strategies on technologies that could be implemented to enhance our current system, and consider what changes, enhancements and/or upgrades should be made to facilitate our future plans. In addition, recommendations should be made about adding and/or modifying applications, sensors, points panels and/or software where needed to improve building operation and performance. Once the review is completed, a written report of the findings and recommendations will be provided during a scheduled meeting annually.

Item #10. Page 13
Meeting Date: 11/8/2022 / Packet Page #: 354
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QuestCDN# 8256552– Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) At City Facilities

HVAC EQUIPMENT LIST
Police Department – 150 S Glendora Ave, Glendora, CA 91741 (Two Stories) 1- Exhaust Fan- Model 135ACR/ Make: Cook/ Size ¼ HP (1 belt) 1- Fluid Cooler- Model VTO-052-J/ Make BAC/ Size 50 Ton (2-B67 Belts) 1 -Condenser Water Pump- Model: 1531/ Make: Bell & Gossett; Size 60 GPM 1- Ductless Split System- Model: TAS-24V/ Make: Turbo Air/ Size: 2 Ton (2 Pleated Filters) 1 -Scroll Chiller- Model: 30MPW03060A/ Make: Carrier (Aqua snap) / Size: 30 Ton 1- Chilled Water Pump- Model: 1531/ Make: Bell & Gossett/ Size 230 GPM 3- VFD- Model: ACH550/ Make ABB
1- Air Handler- Model: CSAA030UAF00/ Make: Trane/ Size: 30 Ton (24-16x20x2 Pleated Filters; 2 Belts)
1- Air Handler- Model: CSAA014UAF00/ Make: Trane/ Size:14 Ton (6-20x20x2 Pleated Filters; 2 Belts)
1- Split System- Model: 38YRA018-341/ Make: Carrier/ Size 1.5 Ton (2 Pleated Filters) 2- Ductless Split System- Model C3032/ Make: Sanyo/ Size: 2.5 Ton (2 Pleated Filters) 1- Air Compressor- Model: N/A / Make: Quincy/ Size 1 HP (1 belt) 1- Air Dryer- Model: A02AHP00/ Make: Wilkerson
1- Ductless Split System- Model: CL1271/ Make: Sanyo/ Size: 1 Ton 1- Hot Water Boiler- Model: H3-0652/ Make: Raypack/ Size: 650k Btu 1- Hot Water Pump- Model KVA48T17D/ Make: Bell & Gossett/ Size N/A 1- Exhaust Fan- Model: CUBE300/ Make: Greenheck/ Size: 2 HP 1- Exhaust Fan- Model U5710/ Make- Re-cold/ Size:1 HP
1 Ductless Split System- Model 38BNE024-301/ Make: Carrier/ Size: 2 Ton (2 Pleated Filters) 1 Package Unit- Model PHD336000K/ Make ICP/ Size 3 Ton (1- 20x20x1 Pleated Filter) City Hall – 150 E Foothill Blvd, Glendora, CA 91741 (Three Stories) 1 – Split System- Model; 25HBR336A300/ Make; Carrier/ Size; 3 Ton (2 Pleated Filters) 1 – Split System- Model; CPLE60-1/ Make; Goodman/ Size; 5 Ton (2 Pleated Filters) 2 – Split System- Model; CA5560VHD2/ Make; ICP/ Size; 5 Ton (2 Pleated Filters) 1 – Ductless Split System- Model; FRS093L/ Make; Frigid Aire/ Size; 1 Ton 1 – Split System- Model; N2H342AKB100/ Make: ICP/ Size; 3.5 Ton 1 – Split System- Model; N2H330AKB20/ Make; ICP/ Size; 2.5 Ton (2 Pleated Filters) 1 – Split System- Model; 38YCC030-550/ Make; Carrier/ Size; 2.5 Ton (2 Pleated Filters) 2 – Split System- Model; 38HDC060-521/ Make; Carrier/ Size; 5 Ton (2 Pleated Filters) 1 – Package Unit- Model; 48HJD006-531/ Make; Carrier/ Size; 5 Ton (2-16x25x2 Pleated Filters) 1 – Package Unit- Model; 48GSN030040/ Make; Carrier/ Size; 2.5 Ton (1-20x20x1 Pleated Filter) 1 – Package Unit- Model; 48HJL005-551/ Make; Carrier/ Size; 4 Ton (2-16x25x2 Pleated Filters) Library – 140 S Glendora Ave, Glendora, CA 91741 (Two Stories) 1 – Fluid Cooler- Model: MC-110 (110 Ton) Make: Re-cold 1 – Air Handler- Model: 39C3130 /Make: Carrier/ Size: 10 HP (22-20x25x2 & 12- 20x20x2 pleated filters)
1 – Air Handler- Model N/A /Make: Carrier/ Size: 10HP (12-20x20x2 pleated filters) 1 – Package Unit- Model: N/A/ Make: Carrier/ Size: 3 Ton (1-20x20x1 pleated filter) 1 – Package Unit- Model: 50EZ-A42-50/ Make: Carrier/ Size: 3.5 Ton (2-16x24x1 pleated filter) Item #10. Page 14
Meeting Date: 11/8/2022 / Packet Page #: 355
City of Glendora Page 13 of 49
QuestCDN# 8256552– Mechanical Maintenance And Repair Services For Heating, Ventilation, And Air Conditioning Systems (HVAC) At City Facilities
2 – Package Units- Model N/A /Make: Carrier/ Size: 4 Ton (2 pleated filters each) 1 – Package Unit- Model: 50TCQA06A2A / Make: Carrier /Size: 5 Ton (4- 16x16x2 pleated filters) 1 – Split System- Model 38HDF036-3 /Make: Carrier /Size: 3 Ton (2 pleated filters) 2 – Scroll Chillers- Model MSO50XN1H1A0OC-41-A/Make: Mulistack/Size 50Ton (2) 1- Evaporative Condenser- Model VC1-90/Make Baltimore Aircoil Company (BAC) 1 – Wall Mounted Package Unit- Model: N/A/ Make: Bard/ Size: 3 Ton 1 Ajax boiler 900,000 BTU / Model WGH-900. To be determined for replacement.

La Fetra Center – 333 E Foothill Blvd, Glendora, CA 91741 (Two Stories) 1 – Split System- Model:24ABS360A300/ Make; Carrier/ Size; 5 Ton (2 Pleated Filters) 1 – Split System- Model; 38TH060-300/ Make Carrier/ Size; 5 Ton (2 Pleated Filters) 1 – Exhaust Fan- Model 100ACRU/ Make; Cook/ Size; ¼ HP (1- 4l190 belt) 2 – Package Units- Model GCS16-513-75/ Make; Lennox/ Size 5 Ton (1 Pleated Filter) 1 – Package Unit- Model GCS16-413-50/ Make Lennox/ Size; 4 Ton (1 Pleated Filter) 1 – Package Unit- Model GCS16-311-50/ Make; Lennox/ Size; 3 Ton (1 Pleated Filter) 1 – Exhaust Fan- Model 150ACRU/ Make; Cook/ Size; ¼ HP (1-3l190 Belt) 1 – Package Unit- Model; GCS16-653-75/ Make; Lennox/ Size; 6 Ton (1 Pleated Filter) 2 – Package Units- Model; LGA180HH14/ Make; Lennox/ Size 15 Ton (6-24x24x2 Pleated Filter/ 2 Belts)
1 – Package Unit- Model; GCS24-953-200/ Make; Lennox/ Size; 7.5 Ton (2-16x25x2 Pleated Filters)
1 – Exhaust Fan- Model 195VCR/ Make; Cook/ Size; ½ HP (1 belt) 1 – Exhaust Fan- Model 100ACRU/ Make; Cook/ Size ¼ HP (1 belt) Transportation Center – 410 E Dalton Ave, Glendora, CA 91741 (Single Story) 1 – Split System- Model: 38TUA030-300/ Make: Carrier/ Size: 2.5 Ton (2 Pleated Filters) 1 – Split System- Model: 38TAU048-300/ Make: Carrier/ Size: 4 Ton (2 Pleated Filters) Youth Center – 437 E Dalton Ave, Glendora, CA 91741 (Two Stories) 2 – Package Units- Model:48HCDD12A2A6A-0A0G0 / Make: Carrier/ Size: 5 Ton (1-24x30x1 & 2- 16x24x1 Pleated Filters each)
1 – Package Unit- Model:48A4D035-P-621EE/ Make: Carrier/ Size: 35Ton (2-16x25x2 Pleated Filters
American Legion Building – 159 N Cullen Ave, Glendora, CA 91741 (Single Story) 1 – Split System- Model: PA13NR060J/ Make: Rheem/ Size: 5 Ton (2 Pleated Filters) 1 – Package Unit- Model: N/A/ Make: Rheem/ Size: 3 Ton (1-16x20x1 Pleated Filter) 1 – Exhaust Fan- Model: 150VCR/ Make: Cook/ Size ½ HP (1 Belt) 4 – Package Units- Model: 542EP048/ Make: BDP/ Size: 4 Ton (1-20x20x1 Pleated Filter each) Liberty House – 181 N Cullen Ave, Glendora Ca 91741 (Single Story) 3-Wall mount units. Make/ Friedrich.

Teen & Family Center – 241 W Dawson Ave, Glendora, CA 91741 (Single Story) 2 – Package Units- Model: 48HCDD12A2A6A-0A0G0/ Make: Carrier/ Size:10 Ton (4-20x20x2 Pleated Filters each & 1 Belt each)
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1 – Package Unit- Model: 48A4D035-P-621EE/ Make: Carrier/ Size: 35 Ton (8-24x24x2 Pleated Filters & 1 belt)
3 – Exhaust Fans- Model HA12B/ Make: Penn/ Size: ¼ HP (1 Belt each) Louie Pompei Sports Park – 1100 S Valley Center, Glendora, CA 91741 (Single Story) 1 – Split System- Model: N4A348AKB200/ Make: Tempstar/ Size: 4 Ton (2 Pleated Filters) 1- Mini Split System – Model: 4MXW1612A10N0AA/ Make: Trane / Size: 12000 Btu/h (Ductless System)
Parks Yard – 1636 Compromise Line Road, Glendora, CA 91741 (Single Story) 1 – Split System- Model: VT48D-042K/ Make: Nordyne/ Size: 4 Ton (2 Pleated Filters Public Works Water Yard – 1051 E Sierra Madre, Glendora, CA 91741 (Single Story) 1 – Ductless Split System- Model: C1872/ Make: Sanyo/ Size 1.5 Ton 4 – Package Unit- Model: 48TCLA06A2/ Make: Carrier/ Size: 5 Ton (2-16x25x2 Pleated Filters each)
1 – Split System- Model: 561CJ024-D/ Make: Carrier/ Size: Carrier (2 Pleated Filters) Scout Hut – 435 E Dalton Ave, Glendora, CA 91741 (Single Story) 2 – Split Systems- Model: CA3048UKA1/ Make: Heil/ Size 4 Ton (2 Pleated Filters) Glendora Museum (Two Stories)
1-Model: PH348000K000C1 / Make: Carrier / Size: 5 ton
1-Model: PHF324000K00A1 / Make: Carrier/ Size: 5 ton
1-Model: 50VT-C60---30TP/Make: Carrier / Size: 5 ton/System 410A Item #10. Page 16
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PERFORMANCE STANDARDS
The contract specifications define the minimum level of service and frequency deemed acceptable. It is intended that the Contractor will schedule his/her operations to meet or exceed these requirements. It is further intended that the Contractor shall put forth a level of effort to provide a thorough maintenance.

1. It is the objective of the City to obtain full maintenance performance in accordance with the terms of the specifications and at the quality standards of work set forth in this proposal. To this end, the City is contracting for the complete performance of each task as specified in this proposal.

Therefore, deductions (Liquidated Damages) for tasks not completed or not satisfactorily completed shall be made in accordance with the schedule detailed herein.

2. The City designee shall contact the Contractor by telephone or email to notify them of performance issues. The City designee shall also notify the Contractor of written complaint(s) received from building occupants.

3. The City designee shall maintain a file of incoming complaints whether they be written, oral, or by telephone. This file shall contain the date, time, building, name of the person making the complaint, phone number and time the Contractor was notified, or a copy of the notification letter and fax record.

4. Major problems requiring immediate attention and shall be responded to and corrected within two (2) hours. The City designee shall have authority to classify a complaint as major or minor.

5. Proof of performance and adherence to specifications shall be upon the Contractor. Support such as test results, technical data, or other pertinent information shall be supplied by the Contractor at no cost to the City. The City shall be the sole judge as to the adequacy of supporting documentation.

6. Failure to complete maintenance of an entire site shall result in a separate deduction for nonperformance. In the event the contractor does not complete all of the required services as scheduled and outlined in the specifications, the Contractor will be required to make corrections of all discrepancies at a mutually agreed upon schedule. After three (3) occurrences of nonperformance within a 12-month period, the City, at its discretion, may begin default proceedings. The Contractor, to handle an instance of nonperformance, shall send personnel to the missed site within two hours of notification of an event of nonperformance for immediate servicing of that location. However, this shall not relieve the Contractor of being charged the deductions or this counting towards the three occurrences. If the Contractor does not respond in two hours, the City’s designee may exercise the City’s right to terminate for default.

7. Failure of the Contractor to appear on any scheduled workday without the advance approval of the City designee, shall result in the deduction of the total daily cost for that location.

DEFICIENT PERFORMANCE
City reserves the right to deduct from the payments due or to become due to the Contractor for deficient performance. The amount of such deductions will be based on the value and extent of the unsatisfactory work. A copy of the City inspection record for the facility, with associated deduction calculation will be furnished to the Contractor prior to a deduction being made. All work determined by the City designee to be defective or deficient in any of the requirements shall be remedied by the Contractor at Contractor’s expense and in a manner acceptable to the City of Glendora.

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SCHEDULING AND COORDINATION
All work shall be scheduled ahead of time as agreed upon by the contractor and the City. A detailed work schedule shall be established within 15 working days after the start date of the contract, and shall show specific sites, type of maintenance and dates of service, to be in accordance with the frequencies and time frames specified herein. This work schedule shall be kept up to date at all times.

INSPECTIONS
The City designee will perform inspections of each area to ascertain compliance to the specifications.

Inspection reports will be communicated to the Contractor, listing any deficiencies found.

BILLABLE WORK
All work beyond and in addition to the scope of the contract shall be considered billable hours and will require that an estimate for that proposed work be provided to the City Representative for consideration and approval prior to work being completed.

SUBCONTRACTING
No portion of the work covered by these specifications may be subcontracted or assigned without prior approval of the City. Requests to subcontract all or any portion of services required by this contract will be submitted to the City, at least thirty (30) days in advance of the proposed effective date of the subcontract. Contractor shall include in this written request a detailed description of how the Contractor plans to oversee the services performed by the proposed subcontractor. Contractor shall be responsible for services provided by any subcontractor as if Contractor were providing the services with its own organization. Any subcontractor providing services must meet the City’s insurance requirements. Contractor shall bear all expenses of any subcontractor background checks and any required insurance.

EMERGENCY CALL-OUT SERVICE
Contractor shall provide 24-hour emergency service as needed in all aspects of HVAC emergency repair for the City facilities included in this specification. Hours shall be Monday through Friday 5:00 p.m. to 8:00 a.m. and 24 hours each day including weekends and Holidays. Contractor shall have working personnel on-site within 1 hour of the call-out, or respond by telephone to the City within a ½ hour.

COMMUNICATION WITH CITY
Contractor shall designate one person as the representative of Contractor authorized to act on its behalf with respect to this specified work. The City of Glendora, through a designated representative, shall make inspections or as often as necessary to ensure that complete and continuous maintenance is fulfilled. Contractor shall be required to attend meetings with City staff to review Contractor’s performance and the condition of all maintenance areas. Dates and times of meetings shall be set by the City and the Contractor. These meetings are not to substitute for Contractor’s responsibility to regularly inspect areas. The Contractor shall submit inspection reports signed by the Contractor’s representative that shows that all areas have been inspected, which areas are out of conformance with these specifications and the Contractor’s plans for bringing the areas into specification compliance.

The Contractor shall submit a written report stating all contract work completed. The report shall show the work completed whenever contract work was accomplished and shall be submitted with and cover the same work as the Contractor's billing statement for the previous month's work.

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HOW TO OBTAIN THIS RFP

1. Request for Proposal (RFP) information can be downloaded at www.questcdn.com using QuestCDN# 8256552. Contact QuestCDN at (952) 233-1632 or [email protected] for assistance in membership registration, downloading this digital project information and vBid Online Bid submittal. To submit a vBid online bid (which is required for this project) you must do so through the QuestCDN Bid Management System located at www.questcdn.com or via the City of Glendora website at http://www.cityofglendora.org/businesses/rfp-opportunities .

You may register and download RFP documents electronically for free, however a fee of $15.00 will be required to submit your proposal.

2. All addenda and notices related to this procurement will be posted by the City on QuestCDN.

In the event that this RFP is obtained through any means other than QuestCDN, the City will not be responsible for the completeness, accuracy, or timeliness of the final RFP document.

3. For questions regarding the RFP documents or for project information, please contact City designee Ryan Hacecky at [email protected].

4. Each Proposal must conform and be responsive to all requirements set forth in the RFP.

Contractors will need to register with the provider of this service, Quest Construction Data Network.

MANDATORY PRE-PROPOSAL CONFERENCE

1. There is a mandatory RFP pre-proposal conference scheduled for Tuesday, August 9, 2022, at 10:00 am. The conference will include a review of the RFP, a question-and-answer period, an on-line tour of the sites and if needed, we will walk the sites.

2. Meeting location: Bidwell Forum
2 nd Floor of the Library
140 Glendora Ave.

Glendora CA 91741

3. There will be a sign-in sheet at the conference and all attendees will be required to submit their name, company affiliation, and contact information. The City shall reject proposals(s) from any respondent that was not represented at the conference.

PROCEDURE FOR SUBMITTING QUESTIONS AND INQUIRIES

1. All questions/inquiries must be made through the contact listed on the cover sheet of this document, via QuestCDN. The City will provide a written response to all questions in the form of an Addendum. Questions answered on QuestCDN shall be considered addenda to the RFP. The last day to submit questions is Thursday, August 18, 2022, at 5:00 pm.

OBJECTIONS

1. Any objections as to the structure, content or distribution of this RFP must be submitted in writing to the Contact listed on the cover sheet of this document. Objections must be as specific as possible, and identify the RFP section number and title, as well as a description and rationale for the objection.

2. All objections, questions and inquiries must be received by the deadline stated on the cover sheet.

GENERAL REQUIREMENTS
You must respond to this RFP by the due date and time as set in the RFP. Each Proposal must conform and be responsive to all requirements set forth in the RFP to be considered. The City Item #10. Page 19
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of Glendora has implemented online project bidding using the QuestCDN Construction Data Network. In order to be considered a qualified bidder, the online proposal must be completed and submitted, all addenda must be acknowledged and uploaded to the site through www.questcdn.com
You can contact QuestCDN at (952) 233-1632 or [email protected] for assistance in membership registration and downloading this digital project information. A fee of $15.00 will be required to submit your proposal

NO ORAL, FACSIMILE OR TELEPHONIC PROPOSALS/BIDS OR ALTERATIONS WILL BE CONSIDERED.

The City of Glendora reserves the right to reject any and all proposals, to waive any informalities in any proposal and select the one that best meets the City’s needs.

PROPOSAL ELEMENTS REQUIRED

1. FORMATTING
The Proposal must be in Times New Roman, Arial or some similar, easily readable font.

The size of the font cannot be any smaller than 11 and margins should be 1 inch or wider.

2. COVERLETTER
Provide a cover letter with an introduction of the company and general overview demonstrating your knowledge, skills, and experience with similar projects.

3. GENERAL QUALIFICATIONS
Companies experience in projects completed similar to this project. Provide an example of deliverable/report on a previous project. You may remove any proprietary information.

STAFF ANDQUALIFICAITONS

1. It is the Contractor’s responsibility to provide an appropriate level of on/off-site staffing as needed, provide appropriate tools and vehicles necessary to support all facility HVAC maintenance functions during hours of maintenance and for response after normal working hours. Contractor’s services are to be compliant with all Federal, State, CARB, AQMD, OSHA and all other applicable regulatory requirements.

2. The Contractor shall provide a staffing level that will provide the desired level of customer service, program support, HVAC maintenance and repair at designated City facilities. Staffing levels should include staff that is certified and proficient in the complete maintenance and repair of chiller systems, and a variety of package HVAC units. Additionally, service levels shall provide the ability to respond immediately to situations involving the health and safety of employees and/or the public, comfort and operational capability of any public meeting space. Routine repairs, service requests or other non-urgent tasks shall be completed by journey level staff within one (1) working day from the date of the request or assignment by the City.

The journey-level worker(s) shall be proficient in the following trades:
• All mechanical, electronic, and pneumatic aspects of chilled water systems • Chiller systems
• ADD drives
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• Air handling systems
• The interface and control of existing Honeywell proprietary systems

1. BID PROPOSAL
Each bid must be on a Bid Proposal furnished by the City as part of the Contract Documents.

Any change in, or addition to the Bid Proposal or any modifications of the Bid Proposal which is not specifically called for in the Contract Documents or, the omissions from the Bid Proposal of any information or response which is specifically called for in the Contract Documents may result in the City’s rejection of the bid as not being responsive to the Notice Inviting Bids.

All blanks in the Bid Proposal must be appropriately responded to. If an answer or other response to a blank is not applicable, the blank shall be responded to with “N/A”.

2. COSTPROPOSAL
Provide a not-to-exceed cost proposal using Attachment C- Cost Proposal will be uploaded to Quest CDN. Cost Proposals will not be considered until after the preliminary evaluation process is complete. Prices as stated on the Cost Proposal shall be all inclusive for services as specified in the RFP.

3. UNIT PRICES
The Contractor agrees that for requested and/or required changes in the Scope of Work, including additions and deletions on work not performed, the Contract Sum shall be adjusted in accordance with the following unit prices, where the City elects to use this method in determining cost.

PROPOSAL ATTACHMENTS REQUIRED
Attachment A - Proposal Certification
Attachment B - Bid Proposal
Attachment C - Cost Proposal
Attachment D - Client Reference Worksheet
Attachment D1 – Questionnaire
Attachment E - Exemplar Consultant Services Agreement (Sample)

SELECTION PROCESS AND EVALUATION CRITERIA
This is a qualifications-based selection for professional services. The City of Glendora will use the following criteria in its evaluation and comparison of proposals submitted.

NECESSARY QUALIFICATIONS
In the contractor selection process, the City of Glendora seeks the following:

Experience: The selected Contractor must have demonstrated relevant experience in providing the services described under the proposed scope of services. Substantiation must be provided regarding the nature of services provided to the client cities or agencies. A comprehensive list of references of cities served must be provided. Cite examples of qualifying projects with dates, contact persons, and scope of work performed. The submittal shall clearly state the number and type of programs or services Item #10. Page 21
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performed. If any previous work was audited and found to be in non-compliance with a funding source, this must be cited.

Staff Qualifications: Contractor staff assigned to complete the scope of services must have relevant experience in providing the necessary services as described under the scope of services. All personnel assigned to the work must possess appropriate certifications or registrations as required by state agencies, if any.

Contact Person: The Contractor will be required to identify the person who will be the City designee and primary contact person who is authorized to assign the firm’s staff to specific projects or tasks.

Other staff or sub-contractors may be identified as the specialist in specific areas or for specific tasks.

These individuals must, within reasonable limitations, be accessible to City staff during business hours.

The City shall be notified in writing before a change of personnel occurs by the Contractor. All such personnel changes must be approved by the City.

Organization and Staffing: Proposing Contractors shall provide a description of the City designee , other key staff and sub-contractors, if any, and their proposed relationship with City operations.

Specifically show how the proposed organization and staffing will provide the City with the quantity and quality of service needed to meet the City’s needs. Provide resumes for City designee and key staff to clearly demonstrate that they possess the adequate skill level and experience to accomplish the required tasks. Provide a table of organization indicating the staff hierarchy and responsibilities as it would pertain to the scope of work in this document.

1. Proposal Review Phase - Proposals will be evaluated per the criteria and weights listed in the table below

2. The Final Selection Phase - Will be based on the proposal earning the highest score at the completion of the Proposal Review Phase. If the City decides to conduct oral interviews, then the final selection will be based on the firm earning the highest combined score at the completion of the Vendor Interview Phase.

3. The City reserves the right to rely on information from sources other than the information provided by the respondents.

4. Final award shall be contingent upon selected Contractor accepting the Terms and Conditions listed in the RFP.

EVALUATION CRITERIA
Description Proposal Review Phase
Proposal Responsiveness Pass/Fail
Qualifications 10%
Industry Experience 35%
Approach to performing work 45%
Cost 10%
TOTAL Proposal Score 100%
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GROUNDS FOR DISQUALIFICATION

1. Factors, such as, but not limited to, any of the following, may disqualify a proposal without further consideration:
a. Failure to follow proposal requirements
b. Evidence of collusion: Proposer represents and warrants that its proposal is genuine and made in the interest of or on behalf of any person not named therein; that the Proposer has not directly induced or solicited any other person to submit a sham proposal or any other person to refrain from submitting a proposal; and that the Proposer has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.
c. Any attempt to improperly influence any member of the evaluation team. d. Existence of any lawsuit, unresolved contractual claim or dispute between Proposer and the City.
e. Evidence of incorrect information submitted as part of the proposal. f. Evidence of Proposer’s inability to successfully complete the responsibilities and obligations of the proposal.
g. Contact regarding this procurement with any City official or employee or evaluation team member other than the Procurement Contact from the time of issuance of this solicitation until a recommendation of award is made.
h. Proposer’s documented record of inadequate performance under any previous agreement with the City.

CONFLICT OF INTEREST
Proposer(s) may not have any interest in any potential future City procurements that may result from the work performed under the agreement resulting from this RFP.

GENERAL INFORMATION

1. The successful Proposer will be required to enter into an agreement with terms and conditions in substantial conformity with Attachment E of this RFP.

2. The successful Proposer will be required to demonstrate evidence of insurance in accordance with the insurance provisions listed in Attachment E of this RFP.

3. All costs associated with responding to this request are to be borne by the Proposer.

4. It is the City’s policy that the selected firm shall not discriminate, in any way, against any person on the basis of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law, in connection with or related to the performance of City of Glendora contracts.

5. An agreement shall not be binding or valid with the City unless and until it is approved by the City Council, if so required, and executed by authorized representatives of the City and of the Proposer.

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DELIVERABLES
Selected vendor shall provide:

1. City of Glendora business license.

2. A completed and signed W-9 form for your company.

3. Labor and Materials Bond.

4. Faithful Performance Bond.

5. Copy of Certificate of Insurance which shows compliance with the attached requirements and naming the City of Glendora as an additional ensured.

6. Copy of the Contractor’s written safety program, IIPP.

TERM OF CONTRACT
The term of the contract shall be four (4) years and will expire on June 30, 2026.

EXTENSION OF CONTRACT
The City Manager or his designee may elect to extend the contract with up to three (3) annual options. Extensions will be exercised if both the City and the Contractor mutually agree to continue the relationship. The annual extension shall be in writing and signed by the Contactor as to his willingness to continue the contract for an additional year.

Contractor shall be bound to the prices on the proposal form for the initial duration of the contract term. Thereafter, if the contract is extended and only at the request of the Contractor, the City and Contractor will meet and agree on revised prices to be effective for the next fiscal year (July 1st -June 30th) no later than February 15th of each year. This increase shall not exceed 5% in any one year.

An exception to this limit can be made by the City in the event of unforeseen and uncontrollable circumstances such as but not limited to: Fuel Pricing, Workers' Compensation Rates, Prevailing Wage changes, etc.

RIGHTS OF THE CITY OF GLENDORA

1. This RFP does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract. The City reserves the right to:
a. Accept an offer in full, or in part, or to reject all offers. b. Make the selection based on its sole discretion.
c. Reject any and all proposals.
d. Postpone opening proposals for any reason.
e. Approve or disapprove the use of particular subconsultants. f. Negotiate with any, all or none of the Proposers.
g. Accept other than the lowest offer.

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h. Waive informalities and irregularities in the Proposals. i. Enter into an agreement with another Proposer in the event the originally selected Proposer defaults or fails to execute an agreement with the City.

PUBLIC NATURE OF PROPOSAL MATERIAL
All correspondence with the City including responses to this RFP will become the exclusive property of the City and will become public records under the California Public Records Act (Cal. Government Code section 6250 et seq.) All documents that you send to the City will be subject to disclosure if requested by a member of the public.

END OF RFP
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CONTRACT SERVICES AGREEMENT
By and Between

CITY OF GLENDORA
and
_____________________________________
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Project Name, Plan No. #### 1

AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF GLENDORA AND
____________________
THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2022 by and between the City of Glendora, a California municipal corporation (“City”) and ___________________________, _________________ (“Consultant”). City and Consultant may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Glendora’s Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Consultant’s Proposal.

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Project Name, Plan No. #### 2
The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 California Labor Law.

If the Scope of Services includes any “public work” or “maintenance work,” as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws, including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR.

Consultant shall post job site notices, as prescribed by regulation. (b) Prevailing Wages. Consultant shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Consultant acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job site where work is performed under this Agreement. (c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor.
(d) Payroll Records. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records.
(e) Apprentices. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations.

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Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within sixty (60) days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement. (f) Eight-Hour Workday. Consultant acknowledges that eight (8) hours labor constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section 1810. (g) Penalties for Excess Hours. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the basic rate of pay. (h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Consultant certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” Consultant’s Authorized Initials ___________________
(Name, Title)
(i) Consultant’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Consultant shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages.

Consultant shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

1.5 Licenses, Permits, Fees and Assessments.

Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless Item #10. Page 29
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City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.6 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer.

1.7 Care of Work.

The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

1.8 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.9 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer.

Any greater increases, taken either separately or cumulatively, must be approved by the City Council.

It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other Consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.10 Special Requirements.

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Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $______ ( Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by subcategory), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement.

Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant Item #10. Page 31
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acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). The City Manager may, at his/her sole discretion, extend the Term for additional one-year terms.

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Consultant.

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The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:
(Name), (Title)
(Name), (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.

Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be _____________________________, or such person as may be designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Consultant.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor Item #10. Page 33
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of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages.

Without limiting Consultant’s indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended.

Any endorsement restricting standard ISO “insured contract” language will not be accepted. (b) Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

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(d) Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. (b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured. (d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

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(g) Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.

Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation. (o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.

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(p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (q) Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION Item #10. Page 37
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6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require.

Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment.

Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.

Item #10. Page 38
Meeting Date: 11/8/2022 / Packet Page #: 379
Project Name, Plan No. #### 13
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default.

The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant.

During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Item #10. Page 39
Meeting Date: 11/8/2022 / Packet Page #: 380
Project Name, Plan No. #### 14
Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

7.7 Termination Prior to Expiration of Term.

Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.8 Termination for Default of Consultant.

If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.9 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

Item #10. Page 41
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Project Name, Plan No. #### 16
No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement.

Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

Item #10. Page 42
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Project Name, Plan No. #### 17

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement.

Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials ___________________
(Name, Title)
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.

Item #10. Page 43
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Project Name, Plan No. #### 18
[SIGNATURES ON FOLLOWING PAGE]
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Project Name, Plan No. #### 19
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Marie Ricci
Administrative Services Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:
(INSERT COMPANY NAME)
Name:(Insert Name),
Title: (Insert Title)
Email Address
Name:(Insert Name)
Title: (Insert Title)
Email Address
Address:
____________________, City, State, Zip
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED UNLESS EXECUTED UTILIZING DOCUSIGN. IN ADDITION, THE

APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

Item #10. Page 45
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Project Name, Plan No. #### 20

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
gnature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER____________________________
___
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_________________________________________
____
_________________________________________
____
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

Item #10. Page 46
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Project Name, Plan No. #### 21

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
gnature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

Item #10. Page 47
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01240.0001/535308.1 A-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services:

II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:

III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports:

IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

V. Consultant will utilize the following personnel to accomplish the Services:

Item #10. Page 48
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01240.0001/535308.1 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.

I. N/A
II.

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01240.0001/535308.1 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:

DESCRIPTION RATE TIME SUB-BUDGET
A. __________ __________ __________ __________
B. __________ __________ __________ __________
C. __________ __________ __________ __________
D. __________ __________ __________ __________
III. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.9.

IV. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

V. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.

VI. The Consultant’s billing rates for all personnel are attached as Exhibit C-1.

Item #10. Page 50
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01240.0001/535308.1 D-1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the frequency outlined in the RFP.

A. Annual schedule to be provided within 30 days of award of contract.

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San Gabriel Valley Examiner
709 E. Route 66 Ste. A
Glendora, CA 91740
626-852-3374
City of Glendora
Attn: City Clerk
116 E. Foothill Blvd.

Glendora, CA 91741

PROOF OF PUBLICATION
(201 5.5 C.C.P.)

July 7 and July 14, 2022
I declare under penalty of perjury that the
foregoing is true and correct.

Executed in the City of Glendora, Los Angeles
County, California
On this 14th day of July 2022.

Signature

NOTICE OF PUBLIC HEARING

COMMUNITY SERVICES COMMISSION
YOU MAY BE AFFECTED BY THE FOLLOWING:
_____________________________________________
NOTICE IS HEREBY GIVEN that the Community Services Commission will hold a public hearing in the City Council Chamber of City Hall, 116 E. Foothill Boulevard, Glendora, California, on Thursday, July 21, 2022, at 7:00 p.m. to receive and consider all evidence and reports relative to the intention to “kill, cut down or remove” city trees.

Hearing Date: Thursday, July 21, 2022, at 7:00 p.m.

Case Number: A22-01
Subject Property: 550 E. Foothill Boulevard, Glendora California Request: That the Palm trees at the subject property be removed and replaced with another tree species and planted further back from the street. The trees are planted to close together and to close to the street. Pursuant to Glendora Municipal Code

16.14.010 Removal of Parkway Trees, (e) (4) The tree is a threat to public health safety and welfare because it impairs visibility for pedestrian or vehicle traffic.

Removal shall be considered only if tree pruning would severely disfigure the tree as applied to applicable tree industry standards.

Applicant: Roy Rodriguez/ Property Owner
Notice Dates: July 7, 2022, and July 14, 2022
All interested parties are invited to attend said hearing and express their views on this matter. Should you be unable to attend the public hearing, your comments must be made in writing and delivered to the City Clerk prior to the scheduled hearing date. Related documents are on file for public inspection and copying for the cost of duplication starting July 7, 2022, at the Office of the City Clerk, 116 E.

Foothill Blvd, Glendora, California, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, exclusive of holidays.

Further Information on the above application may be obtained or viewed at the Community Services Desk located at 116 E. Foothill Blvd. Glendora CA or by telephone at (626) 914-8228.

If you challenge this action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Community Services Commission at, or prior to, the public hearing” Kathleen R. Sessman, MMC
City Clerk
Mailed: July 7, 2022
Publish in the San Gabriel Valley Examiner on July 7 and July 14, 2022. #GG03 Item #10. Page 90
Meeting Date: 11/8/2022 / Packet Page #: 431
Unit Price Extension Unit Price Extension
1 Police Department - Routine (4/year) ea 4 $1,430.00 $5,720.00 $5,258.00 $21,032.00 2 Annual Service (not including Routine Service )- POLICE DEPARTMENT ea 1 $1,672.00 $1,672.00 $4,422.00 $4,422.00 3 City Hall - Routine (4/year) ea 4 $1,368.00 $5,472.00 $1,718.00 $6,872.00 4 Annual Service (not including Routine Service )- CITY HALL ea 1 $1,524.00 $1,524.00 $2,884.00 $2,884.00 5 Library- Routine (4/year) ea 4 $1,510.00 $6,040.00 $6,050.00 $24,200.00 6 Annual Service (not including Routine Service )- LIBRARY ea 1 $1,967.00 $1,967.00 $3,407.00 $3,407.00 7 La Fetra Center- Routine (4/year) ea 4 $972.00 $3,888.00 $1,600.00 $6,400.00 8 Annual Service (not including Routine Service )- LA FETRA CENTER ea 1 $1,239.00 $1,239.00 $3,160.00 $3,160.00 9 Transportation Center- Routine (4/year) ea 4 $279.00 $1,116.00 $405.00 $1,620.00 10 Annual Service (not including Routine Service )- TRANSPORTATION ea 1 $279.00 $279.00 $697.00 $697.00 11 Youth Center- Routine (4/year) ea 4 $252.00 $1,008.00 $737.00 $2,948.00 12 Annual Service (not including Routine Service )- YOUTH CENTER ea 1 $362.00 $362.00 $1,222.00 $1,222.00 13 American Legion Building- Routine (4/year) ea 4 $426.00 $1,704.00 $723.00 $2,892.00 14 Annual Service (not including Routine Service )- AMERICAN LEGION BUILDING ea 1 $475.00 $475.00 $1,246.00 $1,246.00 15 Liberty House- Routine (4/year) ea 4 $145.00 $580.00 $245.00 $980.00 16 Annual Service (not including Routine Service )- LIBERTY HOUSE ea 1 $145.00 $145.00 $251.00 $251.00 17 Teen & Family Center- Routine (4/year) ea 4 $695.00 $2,780.00 $956.00 $3,824.00 18 Annual Service (not including Routine Service )- TEEN & FAMILY CENTER ea 1 $917.00 $917.00 $1,322.00 $1,322.00 19 Louie Pompei Sports Park- Routine (4/year) ea 4 $145.00 $580.00 $339.00 $1,356.00 20 Annual Service (not including Routine Service )- LOUIE POMPEII SPORTS PARK ea 1 $145.00 $145.00 $593.00 $593.00 21 Parks Yard- Routine (4/year) ea 4 $158.00 $632.00 $258.00 $1,032.00 22 Annual Service (not including Routine Service )- PARKS YARD ea 1 $158.00 $158.00 $312.00 $312.00 23 Water Yard- Routine (4/year) ea 4 $236.00 $944.00 $728.00 $2,912.00 24 Annual Service (not including Routine Service )- WATER YARD ea 1 $236.00 $236.00 $1,174.00 $1,174.00 25 Off-Site Water Yard- Routine (4/year) ea 4 $478.00 $1,912.00 $245.00 $980.00 26 Annual Service (not including Routine Service )- OFF-SITE WATER YARD ea 1 $478.00 $478.00 $312.00 $312.00 27 Scout Hut- Routine (4/year) ea 4 $254.00 $1,016.00 $392.00 $1,568.00 28 Annual Service (not including Routine Service )- SCOUT HUT ea 1 $254.00 $254.00 $555.00 $555.00 29 Glendora Historical Museum- Routine (4/year) ea 4 $262.00 $1,048.00 $394.00 $1,576.00 30 Annual Service (not including Routine Service )- GLENDIRA HISTORICAL MUSEUM ea 1 $324.00 $324.00 $560.00 $560.00 $44,615.00 $102,309.00
$178,460.00 $409,236.00
UNIT PRICING - NOT INCLUDED IN BID TOTAL Unit of
Measure
Quantity
32 Certified Technician - Normal Hours
(Mon-Fri 7AM-5PM, excluding holidays)
Hourly 1
33 Certified Technician - Emergency Call Outside Business Hours Hourly 1 34 Certified Technician - Holiday Hours Hourly 1
$155.00 $249.00
$185.00 $332.00

SERVICES - ANNUAL
TOTAL BID AMOUNT = SERVICES ANNUAL TOTAL X 4
Air-Ex Air Conditioning Allison Mechanical, Inc.

Air-Ex Air Conditioning Allison Mechanical, Inc.
$125.00 $166.00
MECHANICAL MAINTENANCE AND REPAIR SERVICES FOR HEATING, VENTILATION, AND AIR CONDITIONING SYSTEMS (HVAC) AT CITY FACILITIES (#8256552) Line Item Item Description Unit of
Measure
Quantity
Item #10. Page 91
Meeting Date: 11/8/2022 / Packet Page #: 432

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: NOVEMBER 8, 2022
FROM: PUBLIC WORKS DISTRICT(S): CITYWIDE
SUBJECT: NOTICE OF COMPLETION FOR STORM DRAIN INLET INSERT INSTALLATION FY 2021- 22, PLAN NO. 1354 (STRATEGIC PLAN ITEM 46-IMCIF)

RECOMMENDATION
That the City Council:

1. Accept the completion of Storm Drain Inlet Insert Installation FY 2021-22, Plan No. 1354 by United Storm Water, Inc.; and,

2. Authorize the Mayor to sign the Notice of Completion for recordation.

EXECUTIVE SUMMARY
The Notice of Completion for the construction contract for Storm Drain Inlet Insert Installation FY 2021-22, Plan No. 1354 for a total construction cost of $124,481.00.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The Storm Drain Inlet Insert Installation FY 2021-22, Plan No. 1354 was awarded by the City Council on June 28, 2022 to United Storm Water, Inc in the amount of $140,741.

This project is listed as SW3 on the Active Projects List.

DISCUSSION
The scope of this project consisted of cleaning existing catch basins, furnishing and installing connector pipe screens, and painting staff gauges on 160 existing city-owned catch basins.

The project is now complete, and staff recommends that the City Council accept the completed project and authorize the Mayor to sign the Notice of Completion for recordation. The City Clerk’s Office will record the executed Notice of Completion with the Los Angeles County Recorder Office.

FISCAL IMPACT
The construction contract was awarded by the City Council on June 28, 2022 in the amount of $140,741.

In addition, a 10% contingency of $14,075 was approved by City Council. There were no contract change orders. An allowance of $15,000 was included in the contract for repairing damaged catch basins, however, repairs were not needed. The final payment to United Storm Water for construction was $124,481. United Storm Water’s contract was completed $16,260 under the awarded contract amount.

Item #11. Page 1
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Staff Report Page 2 of 2
Budget
Fund Project Year Amount
258 22657502 FY 2022 $210,000
Expenses
Advertisement $ 341
CEQA Notice of Categorical
Exemption $ 75
United Storm Water, Inc $124,481
Total Project Expenditures $124,897
Remaining Budget $ 85,103

ENVIRONMENTAL DETERMINATION
A notice of categorical exemption was posted prior to the start of construction.

Prepared By Alexis Escobar, Civil Engineering Assistant Concurs With Not Applicable
Reviewed By Alison Sweet, Public Works Director
Certified to Availability of Funds Kyle Johnson, Assistant Director-Finance Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Notice of Completion 1354
Item #11. Page 2
Meeting Date: 11/8/2022 / Packet Page #: 434
Rev. 9/2011
RECORDING REQUESTED BY:

CITY OF GLENDORA
WHEN RECORDED MAIL TO THIS ADDRESS:

CITY CLERK

CITY OF GLENDORA
116 E. Foothill Boulevard
Glendora, CA 91741

SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The full name of the OWNER is CITY OF GLENDORA.

3. The full address of the OWNER is 116 E. Foothill Boulevard, Glendora, CA 91741.

4. The nature of the interest or estate of the undersigned is: (i.e., In Fee.) Fee Interest.

5. A work of improvement on the property hereinafter described was COMPLETED on Thursday, September 01, 2022.

6. The work of improvement completed is described as follows: Storm Drain Inlet Insert Installation FY 2021-22, Plan No. 1354.

7. The name of the original contractor, if any, for such work of improvement is United Storm Water, Inc.

8. The street address of said property is City wide, Glendora, CA 91741.

9. The property on which said work of improvement was completed is in the City of GLENDORA, County of LOS ANGELES, State of CALIFORNIA, and is described as follows:

The scope of this project consisted of cleaning existing catch basins and installing connector pipe screens on 160 existing city-owned catch basins.

CITY OF GLENDORA
Date: November 8, 2022 Signature of Owner or agent: By________________________________________ KAREN K. DAVIS, Mayor

VERIFICATION
I, the undersigned, declare under penalty of perjury under the laws of the State of California, that I am the Mayor of the City of Glendora of the aforesaid interest or estate in the property described in the above Notice, that I have read the said Notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct. _______________________________________________
November 8, 2022 at Glendora, California KAREN K. DAVIS

Item #11. Page 3
Meeting Date: 11/8/2022 / Packet Page #: 435

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: NOVEMBER 8, 2022
FROM: COMMUNITY DEVELOPMENT DISTRICT(S): 3
SUBJECT: APPROVE PURCHASE OF SHADE AND LIGHTING POLES AND INSTALLATION FOR

MEDA AVENUE AND BUS PLAZA IMPROVEMENTS PROJECT (STRATEGIC PLAN ITEMS 4-ISED, 51-IMCIF)

RECOMMENDATION
That the City Council:

1. Authorize the City Manager to Execute a Public Works Contract with David Bang Associates, Inc. in the amount of $163,416.79 to purchase and install shade and lighting poles for the Meda Avenue and Bus Plaza Improvements Project.

EXECUTIVE SUMMARY
The Meda Avenue and Bus Plaza Improvements Project will add new plaza space at Meda Avenue and make the Bus Plaza more attractive for community and social events. A component of these improvements is the addition of shade and lighting poles. These features will make the plazas more attractive through shade, lighting, and attractive architectural features.

Staff is recommending the purchase and installation of the poles from David Bang Associates, Inc. Staff solicited quotes from four vendors under the Sourcewell purchasing cooperative. David Bang Associates, Inc. offered the best price, timelines, and has recently completed work in the City to staff’s satisfaction.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
During the COVID-19 indoor dining restrictions, the City made available outdoor dining spaces within the Glendora Village. The City Council then directed staff to develop concepts for Meda Avenue and the Bus Plaza with the goals of improving public space, support economic development, and prepare for the arrival of the Metro L (Gold) Line. Staff has presented concepts to the Business Improvement District, Community Services Commission, Planning Commission, and City Council. Based on feedback, staff presented final concepts for approval on October 28, 2022.

DISCUSSION
Based on the adopted concept plans, shade and lighting poles will be installed on both East and West Meda Plaza. These poles will support shade sails and string lighting. At the Bus Plaza, the poles will be used to support string lighting and decorative balloons.

Staff is recommending the purchase and installation of shade and lighting poles from Dave Bang Associates, Inc. under the Sourcewell cooperative purchasing agreement. Sourcewell provides several pre-negotiated services from vendors. Staff and the design consultant solicited four quotes from vendors on Sourcewell. Each vendor provided a responsive quote. However, David Bang Associates, Inc. provided the best price and a construction timeline which match the project schedule.

In accordance with Glendora Municipal Code (GMC) Section 2.40.050(4), the City is exempt from formal bidding procedures in circumstances where it joins into cooperative agreements in which federal or state Item #12. Page 1
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Staff Report Page 2 of 2
governments, or any political subdivision thereof has bid for the items or services. This exemption allows the City to reduce administration costs, work more effectively, and be more responsive to City department needs while adhering to public bidding process provisions set forth in the GMC. In this instance, the City would be utilizing the Sourcewell purchasing cooperative for Dave Bang Associates, Inc.

FISCAL IMPACT
On October 12, 2021, the City Council approved the Expenditure Plan for the American Rescue Plan Act (ARPA), which included $1.25 million for “Village Public Space Improvements.” To date, there is $950,717 remaining of these funds to complete the improvements. Approval of this item will leave a remaining balance of approximately $787,300.

ENVIRONMENTAL DETERMINATION
On October 28, 2022 the City Council adopted a Notice of Exemption for this project.

Prepared By Steven Mateer, Transportation Manager
Concurs With Not Applicable
Reviewed By Jeff Kugel, Community Development Director
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Jeff Kugel, Community Development Director
ATTACHMENTS:

A. Public Works Contract
Item #12. Page 2
Meeting Date: 11/8/2022 / Packet Page #: 437

PUBLIC WORKS AGREEMENT
By and Between

CITY OF GLENDORA
and
DAVE BANG ASSOCIATES OF CALIFORNIA, INC.

DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 3
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Meda Avenue and Bus Plaza Improvements 1

AGREEMENT FOR PUBLIC WORKS SERVICES

BETWEEN THE CITY OF GLENDORA AND
DAVE BANG ASSOCIATES OF CALIFORNIA, INC.

THIS AGREEMENT FOR PUBLIC WORKS SERVICES (herein “Agreement”) is made and entered into this _____ day of __________, _____ by and between the CITY OF GLENDORA, a California municipal corporation (“City”) and DAVE BANG ASSOCIATES OF CALIFORNIA, INC., a California Corporation (“Contractor”). City and Contractor may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Contractor, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Glendora Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

ARTICLE 1. WORK OF CONTRACTOR

1.1 Scope of Work.

In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the “Scope of Work” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the work required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein.

Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 4
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Meda Avenue and Bus Plaza Improvements 2
Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Bid Documents.

The Scope of Work shall include the “General Provisions” and “Special Provisions” in the bid documents for the project entitled Meda Avenue and Bus Plaza Improvements, including any documents or exhibits referenced therein (collectively, “bid documents”), all of which are incorporated herein by this reference. In the event of any inconsistency between the terms of the bid documents and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Contractor shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by regulation.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor. (d) Payroll Records. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 5
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Meda Avenue and Bus Plaza Improvements 3
in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentices. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.

Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section 1810.
(g) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Contractor’s Authorized Initials _______________
John Wormell
CEO & President
(i) Contractor’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 6
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Meda Avenue and Bus Plaza Improvements 4
1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

1.5 Licenses, Permits, Fees and Assessments.

Contractor shall obtain at its sole cost and expense such licenses, permits, registrations, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.6 Familiarity with Work.
(a) By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder.
(b) Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown or latent conditions, materially different from those indicated; or (iii) unknown physical conditions at the site of any unusual nature, different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, and will materially affect the performance of the services hereunder.
(c) City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work, shall issue a change order per Section 1.10 of this Agreement.
(d) In the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date set, but shall proceed with all DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 7
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Meda Avenue and Bus Plaza Improvements 5
work to be performed under the Agreement. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties.
(e) City will compensate Contractor to the extent required by Government Code Section 4215 by issuing a change order per Section 1.10 of this Agreement.

1.7 Protection and Care of Work and Materials.

The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as caused by City’s own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work.

1.8 Warranty.

Contractor warrants all work under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non-conformance of the work to the Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act as soon as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of other contractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work.

Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 8
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Meda Avenue and Bus Plaza Improvements 6
work damaged by such work or the replacement or correction thereof at Contractor's sole expense.

Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

1.9 Further Responsibilities of Parties.

1.10 Additional Work and Change Orders.
(a) City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Work or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor (“Change Order”). All Change Orders must be signed by the Contractor and Contract Officer prior to commencing the extra work thereunder.
(b) Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or any increase in the time to perform of up to one hundred eighty (180) days; and does not materially affect the Work and which are not detrimental to the Work or to the interest of the City, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. (c) Any adjustment in the Contract Sum for a Change Order must be in accordance with the rates set forth in the Schedule of Compensation in Exhibit “C”. If the rates in the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work of the Change Order completed, to the satisfaction of the City, as follows:
(i) Labor: the cost of labor shall be the actual cost for wages of workers and subcontractors performing the work for the Change Order at the time such work is done. The use of labor classifications that would increase the cost of such work shall not be permitted.
(ii) Materials and Equipment: the cost of materials and equipment shall be at cost to Contractor or lowest current price which such materials and equipment are reasonably available at the time the work is done, whichever is lower. (iii) If the cost of the extra work cannot be agreed upon, the Contractor must provide a daily report that includes invoices for labor, materials and equipment costs for the work under the Change Order. The daily report must include: list of names of workers, DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 9
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classifications, and hours worked; description and list of quantities of materials used; type of equipment, size, identification number, and hours of operation, including loading and transportation, if applicable; description of other City authorized services and expenditures in such detail as the City may require. Failure to submit a daily report by the close of the next working day may, at the City’s sole and absolute discretion, waive the Contractor’s rights for that day. (d) It is expressly understood by Contractor that the provisions of this Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Work may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. (e) No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.11 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $163,416.79 (ONE HUNDRED AND SIXTY-THREE

THOUSAND, FOUR HUNDRED AND SIXTEEN DOLLARS AND SEVENTY-NINE CENTS) (the “Contract Sum”), unless additional compensation is approved pursuant to Section

1.10. 2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services less the contract retention; (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

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2.3 Reimbursable Expenses.

Coordination of the performance of the work with City is a critical component of the services. If Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories.

Contractor shall not invoice City for any duplicate services performed by more than one person.

City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

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3.2 Schedule of Performance.

Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Inspection and Final Acceptance.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within forty-five (45) days after submitted to City. City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as to amount to fraud. Acceptance of any work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining to warranty and indemnification and insurance, respectively.

3.5 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding three (3) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). The City Manager may, at his/her sole discretion, extend the Agreement for one (1) additional one-year term.

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ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Contractor.

The following principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

John Wormell, CEO & President
Eric Huber, Vice President
Brittany Bourbonnais, Sales Associate
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement.

Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.

All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. Additionally, Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Contractor.

Contractor shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Contractor, nor any of Contractor’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be Transportation Manager, or such person as may be designated by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 13
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Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. All subcontractors shall obtain, at its or Contractor’s expense, such licenses, permits, registrations and approvals (including from the City) as may be required by law for the performance of any services or work under this Agreement. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

Without limiting Contractor’s indemnification of City, and prior to commencement of any services under this Agreement, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 14
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not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. Contractor shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Contractor, its agents, representatives, employees or subcontractors. (c) Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and nonDocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 15
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contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement. (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
(g) Enforcement of contract provisions (non-estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 16
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be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely notice of claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

To the full extent permitted by law, Contractor agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 17
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connection with the negligent performance of the work, operations or activities provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s or indemnitors’ reckless or willful misconduct, or arising from Contractor’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Contractor hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

In addition, Contractor agrees to indemnify, defend and hold harmless the Indemnified Parties from, any and all claims and liabilities for any infringement of patent rights, copyrights or trademark on any person or persons in consequence of the use by the Indemnified Parties of articles to be supplied by Contractor under this Agreement, and of which the Contractor is not the patentee or assignee or has not the lawful right to sell the same.

Contractor shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Contractor shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Contractor in the performance of professional services and work hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement.

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5.4 Notification of Third-Party Claims.

City shall timely notify Contractor of the receipt of any third-party claim relating to the work under this Agreement. City shall be entitled to recover from Contractor its reasonable costs incurred in providing such notification.

5.5 Performance and Labor Bonds.

Concurrently with execution of this Agreement Contractor shall deliver to the City, the following:
(a) A performance bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the faithful performance of this Agreement.
(b) A labor and materials bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the payment of all persons furnishing labor and/or materials in connection with the work under this Agreement.

Both the performance and labors bonds required under this Section 5.5 shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bond shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement and pays all labor and materials for work and services under this Agreement.

5.6 Sufficiency of Insurer or Surety.

Insurance and bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best’s Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the performance bond required by Section 5.5 may be changed accordingly upon receipt of written notice from the Risk Manager.

5.7 Substitution of Securities.

Pursuant to Public Contract Code Section 22300, substitution of eligible equivalent securities for any funds withheld to ensure performance under this Agreement may be permitted at the request and sole expense of the Contractor. Alternatively, the Contractor may, pursuant to an escrow agreement in a form prescribed by Public Contract Code Section 22300, request payment of retentions funds earned directly to the escrow agent at the sole expense of the Contractor.

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5.8 Release of Securities.

City shall release the Performance and Labor Bonds when the following have occurred:
(a) Contractor has made a written request for release and provided evidence of satisfaction of all other requirements under Article 5 of this Agreement; (b) the Work has been accepted; and
(c) after passage of the time within which lien claims are required to be made pursuant to applicable laws; if lien claims have been timely filed, City shall hold the Labor Bond until such claims have been resolved, Contractor has provided statutory bond, or otherwise as required by applicable law.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to City, and access shall be provided by Contractor’s successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.

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6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the City’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to such use, reuse or assignment. Contractor may retain copies of such documents for its own use.

Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. Moreover, Contractor with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. (c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Contractor’s conduct. (d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 21
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Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes.
(a) Default; Cure. In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall proceed with payment on the invoices only when the default is cured. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under this Article.

Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
(b) Dispute Resolution. This contract is subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the Contractor, for the response to such claims by the City, for a mandatory meet and confer conference upon the request of the Contractor, for mandatory non-binding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This Agreement hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

7.3 Retention of Funds.

Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Contractor’s acts or omissions in performing or failing to perform Contractor’s DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 22
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obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Contractor shall file a claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

7.7 Liquidated Damages.

Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum of $_________ (___________________________ Dollars) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance (Exhibit “D”). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Pursuant to Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities.

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7.8 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Contractor, except that where termination is due to the fault of the Contractor, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Contractor reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Contractor may determine. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.9 Termination for Default of Contractor.

If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.10 Attorneys’ Fees.

7.11 Unfair Business Practices Claims.

In entering into this Agreement, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 24
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Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials related to this Agreement. This assignment shall be made and become effective at the time the City renders final payment to the Contractor without further acknowledgment of the Parties.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class.

8.4 Unauthorized Aliens.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 25
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such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing.

Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively.

9.2 Interpretation.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 26
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Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.

Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Contractor’s Authorized Initials ___________________
John Wormell
CEO & President

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Marie Ricci
Administrative Services Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

DAVE BANG ASSOCIATES OF CALIFORNIA, INC.

Name: John Wormell
Title: CEO & President
[email protected]
Name: Eric Huber
Title: Vice President
[email protected]
Address: PO Box 1088, Tustin, CA 92781
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS

SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

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Oct 27, 2022 | 1:02 PM PDT
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01240.0001/535311.1 A-1
EXHIBIT “A”

SCOPE OF WORK
I. Contractor shall perform all of the work and comply with all of the specifications and requirements in the “General Provisions” and “Special Provisions” included in the bid documents for the project entitled Meda Avenue and Bus Plaza Improvements Project, including any documents or exhibits referenced therein.

II. Brief description of the work to be performed:

A. Design/engineering, fabrication, and installation of shade and lighting poles, including sail fabric
(a) Bus Plaza

1. Two (2) custom canopy posts only at 16 feet high. Excludes shade sail fabric. (b) East Meda Plaza

1. Custom Canopies, 43' x 43' x 30' Triangular Sails Fabric Shade with six (6) Posts, four (4) Tops and 14'/17' High.
(c) West Meda Plaza

1. Custom Canopies, 43' x 43' x 30' Triangular Sails Fabric Shade with six (6) Posts, four (4) Tops and 14'/17' High.

III. In addition to the requirements of Section 6.2, during performance of the work, Contractor will keep the City apprised of the status of performance by delivering the following status reports:

A. Monthly Updates
B. Invoices at key milestones
IV. All work is subject to review and acceptance by the City, and must be revised by the Contractor without additional charge to the City until found satisfactory and accepted by City.

V. Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic in accordance with the Work Area Traffic Control Handbook (WATCH), latest edition.

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01240.0001/535311.1 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
City hereby waive the requirements of Section 5.1(c), Professional Liability City hereby waives the requirements of Section 7.7, Liquidated Damages DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 30
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01240.0001/535311.1 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Contractor shall perform all work at the rates on the Bid Sheet submitted as part of Contractor’s Proposal, and listed below:

A. Engineering - $2,500.00
B. West Meda Plaza - $31,000.00
C. East Meda Plaza - $31,000.00
D. Bus Plaza - $5,524.00
E. Cages - $3,360.00
F. Installation - $78,000.00
II. A retention of five percent (5%) shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory completion of services.

III. Within the budgeted amounts for each item on the Bid Sheet, and with the approval of the Contract Officer, funds may be shifted from one item’s subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Work is approved per Section 1.10.

IV. The City will compensate Contractor for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all materials and equipment properly charged to the Services.

B. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

C. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

D. Final invoice will include the above items as well as a final summary of payroll including: line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

V. The total compensation for the Services shall not exceed the Contract Sum, as provided in Section 2.1 of this Agreement.

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EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Contractor shall perform all work timely in accordance with the following schedule:

Description Days to Perform Deadline Date
A. Installation of
Shade Canopies
90 days March1,2023
II. Contractor shall deliver the following tangible work products to the City by the following dates.

A. Installation of Shade Canopies by March 1, 2023
III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

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01240.0001/535311.1 D-1

PERFORMANCE BOND
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to Dave Bang Associates of California, Inc., as Contractor (“Principal”), a Contract for the work entitled and described as follows: Meda Avenue and Bus Plaza Improvements Project; WHEREAS, the Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of the Contract;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of $163,416.79 (ONE HUNDRED AND SIXTY-THREE

THOUSAND, FOUR HUNDRED AND SIXTEEN DOLLARS AND SEVENTY-NINE CENTS), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bound Contractor, or its heirs, executors, administrators, successors, or assigns, shall in all things stand and abide by, well and truly keep and perform all undertakings, terms, covenants, conditions, and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

FURTHER, the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

Executed on October 25, 2022.

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 33
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01240.0001/535311.1 D-2
Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for
service of process in California, if different
from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:

William Wynder, City Attorney
NOTICE:

No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.

NOTICE:

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01240.0001/535311.1

PAYMENT BOND
(Labor and Material Bond)
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to Dave Bang Associates of California, Inc., as Contractor (“Principal”), a Contract for the work entitled and described as follows: Meda Avenue and Bus Plaza Improvements Project; WHEREAS, said Contractor is required to furnish a bond in conjunction with said Contract, to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of $$163,416.79 (ONE HUNDRED AND SIXTY-THREE

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractor fails to pay: (1) for any work, materials, services, provisions, provender, or other supplies, or for the use of implements of machinery, used in, upon, for, or about the performance of the work to be done, or for any work or labor thereon of any kind; (2) for work performed by any of the persons named in Civil Code Section 9100; (3) for any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract; and/or (4) for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and/or its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon the bond.

Moreover, if the City or any entity or person entitled to file stop payment notices is required to engage the services of an attorney in connection with the enforcement of this bond, each shall be liable for the reasonable attorney's fees incurred, with or without suit, in addition to the above sum.

Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

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01240.0001/535311.1
Executed on November 8, 2022.
(name and address of Surety)
(name and address of Surety's agent for
service of process in California, if different
from above)
(telephone number of Surety's agent in
California)

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) (Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:
(Attorney for CITY)
NOTICE: No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.

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01240.0001/535311.1

WORKERS COMPENSATION INSURANCE CERTIFICATE
Description of Contract: City of Glendora
Project: Meda Avenue and Bus Plaza Improvements
Type of Insurance: Workers' Compensation and
Employers' Liability Insurance
THIS IS TO CERTIFY that the following policy has been issued by the below-stated company in conformance with the requirements of Article 5 of the Contract and is in force at this time, and is in a form approved by the Insurance Commissioner.

The Company will give at least 30 days' written notice to the City and Engineer/Architect prior to any cancellation of said policy.

POLICY NUMBER EXPIRATION DATE LIMITS OF LIABILITY
Workers' Compensation:

Statutory Limits Under the Laws
of the State of California
Employers' Liability:
$_________________ Each Accident
$_________________ Disease - Policy Limit
$_________________ Disease - Each Employee
Named Insured (Contractor) Insurance Company
Street Number Street Number
City and State City and State
By
(Company Representative)
(SEE NOTICE ON NEXT PAGE)
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01240.0001/535311.1
Insurance Company Agent for Service
of Process in California:

Name
Agency
Street Number
City and State
Telephone Number
This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend, or alter the coverage afforded by the policy listed herein.

This is to certify that the policy has been issued to the named insured for the policy period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions of such policy.

NOTICE:

No substitution or revision to the above certificate form will be accepted. If the insurance called for is provided by more than one insurance company, a separate certificate in the exact above form shall be provided for each insurance company.

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01240.0001/535311.1

ADDITIONAL INSURED ENDORSEMENT

COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 39
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01240.0001/535311.1
to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager, City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380.

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage □ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
General Liability Endorsement □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 40
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01240.0001/535311.1
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 41
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01240.0001/535311.1

ADDITIONAL INSURED ENDORSEMENT

AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 42
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01240.0001/535311.1
to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform Act
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
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I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 44
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01240.0001/535311.1

ADDITIONAL INSURED ENDORSEMENT

EXCESS LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought, except with respect to the limits of the Company's liability.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

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8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
□ Following Form
□ Umbrella Liability
□

11. Applicable underlying coverages:

INSURANCE COMPANY POLICY NO. AMOUNT

12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages:

13. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

14. This is an □ occurrence or □ claims made policy (check one).

15. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .

DocuSign Envelope ID: BFE86D35-EBAF-4705-A88E-674188BFE75B Item #12. Page 46
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(signatures on following page)
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: NOVEMBER 8, 2022
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: CONSIDER INTRODUCING FOR FIRST READING AN ORDINANCE REPEALING AND RESTATING AMENDING SECTIONS 2.40.010 THROUGH 2.40.160 TO CHAPTER 2.40 "PURCHASING SYSTEM," OF TITLE 2 "ADMINISTRATION AND PERSONNEL," OF THE

GLENDORA MUNICIPAL CODE

RECOMMENDATION
That the City Council:

1. Waive full reading, read by title only, and introduce for first reading an Ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL REPEALING AND RESTATING SECTIONS 2.40.010 THROUGH 2.40.160 TO CHAPTER 2.40 "PURCHASING SYSTEM," OF TITLE 2 "ADMINISTRATION AND PERSONNEL," OF THE GLENDORA MUNICIPAL CODE.”

EXECUTIVE SUMMARY
Following approval and adoption of Ordinance No. 2069, staff determined changes were required. As a matter of best practice, the City Attorney’s Office recommend that the Ordinance be repealed, and a new ordinance presented for City Council consideration that repeals and restates Glendora Municipal Code Sections 2.40.0101 through 2.40.160.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Ordinance No. 2069 was adopted by the Glendora City Council on June 28, 2022. Following its adoption, it was determined that changes to the adopted ordinance were required therefore a new ordinance is being presented for council consideration.

DISCUSSION
Following the adoption of Ordinance No. 2069, it was determined that changes to the adopted ordinance were required. Legal recommended, that a new ordinance be proposed for Council consideration to repeals Ordinance 2069 and restates Sections 2.40.010 through 2.40.160 to Chapter 2.40 “Purchasing System,” of Title 2 “Administration and Personnel,” of the Glendora Municipal Code to clean up desired changes, which included an administrative change to Section 2.40.030(a) of Ordinance No. 2069, which changes “twenty-five thousand” to “fifty thousand,” which is the threshold for single expenditures that do not require City Council approval. While the original staff report and presentation presented at the June 14, 2022 and June 28, 2022 City Council meetings listed fifty thousand dollars as the appropriate established threshold, Section 2.40.030(a) of the presented ordinance was accidently not updated.

FISCAL IMPACT
Not applicable.

ENVIRONMENTAL DETERMINATION
Not applicable.

Item #13. Page 1
Meeting Date: 11/8/2022 / Packet Page #: 483
Staff Report Page 2 of 2
Prepared By Brittany Aguilar, Accounting Manager
Concurs With Not Applicable
Reviewed By Kyle Johnson, Assistant Director-Finance
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Ordinance 2069 – Purchasing System
Item #13. Page 2
Meeting Date: 11/8/2022 / Packet Page #: 484
ORDINANCE NO. ______

AN ORDINANCE OF THE CITY COUNCIL REPEALING AND
RESTATING SECTIONS 2.40.010 THROUGH 2.40.160 TO CHAPTER 2.40 "PURCHASING SYSTEM," OF TITLE 2 "ADMINISTRATION AND
PERSONNEL," OF THE GLENDORA MUNICIPAL CODE

THE CITY COUNCIL
City of Glendora, California
WHEREAS, pursuant to Government Code §§ 54201 through 54203, local agencies are required to adopt, by ordinance, policies and procedures, including bidding regulations, governing the purchases of supplies and equipment by the local agency; and WHEREAS, the City Council desires revise the Purchasing System of the Glendora Municipal Code to make more efficient the overall rules and regulations related to purchasing and bidding.

THE CITY COUNCIL OF THE CITY OF GLENDORA,
CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Sections 2.40.010 through, and including 2.40.160 or Chapter 2.40 "Purchasing System," of Title 2 "Administration and Personnel,” of the Glendora Municipal Code are hereby repealed in their entirety.

SECTION 2. The following new sections are hereby added to the Municipal Code, in their entirety, and as follows:

Glendora, California Municipal Code
Title 2 ADMINISTRATION AND PERSONNEL
Chapter 2.40 PURCHASING SYSTEM

2.40.010 Adoption of purchasing system and general policy statement.

2.40.015 Definitions

2.40.020 Purchasing Designee.

2.40.030 Duties and authority of the purchasing designee for purchases and contract execution

2.40.035 Limitations on expenditures.

2.40.040 Requisitions, purchase orders and encumbrance of funds

2.40.050 Emergency procurement.

2.40.060 Exceptions.

2.40.070 Informal purchasing procedures.

2.40.080 Formal contract procedure.

2.40.090 Procurement of goods.

2.40.095 Procurement of used equipment.

Item #13. Page 3
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Ordinance No. _______ Page 2 of 26

2.40.100 Procurement of services

2.40.110 Acquisition of construction services

2.40.120 Inspection and testing.

2.40.130 Gratuities.

2.40.140 Joint powers agreements.

2.40.150 Public works contracts.

2.40.010 Adoption of purchasing system and general policy statement.

To establish policy and requirement for the procurement of Goods, Services and Construction by the City, whenever practicable and advantageous to the City, be based on Competitive Procurement, whether by Informal Procurement if permitted, or Formal Procurement if required, except as otherwise provided in this chapter.

Goods, Services and Construction must be procured in compliance with this chapter.

As public employees, City staff shall use their best unbiased judgment every time money is expended, or action is taken on the City's behalf. These activities are guided through the application and adherence of the City Conflict of Interest Code, as amended from time to time, and by the following commonly shared values and ethical standards for dealing with vendors and clients:
(a) Avoid unfair practices by granting all competitive Contractors equal consideration insofar as State, Federal and City regulations require; (b) Conduct business in good faith, demanding honesty and ethical practices from all participants in the purchasing process; (c) Decline personal gifts or gratuities from present or potential Contractors since this can influence or appear to influence procurement decisions; (d) Promote positive Contractor relationships by affording Contractor representatives courteous, fair and ethical treatment;
(e) Make every reasonable effort to negotiate equitable and mutually agreeable settlements of controversies with a Contractor(s);
(f) Avoid involvement in any transactions/activities that could be considered or even appear to be a conflict between personal interest and the interests of the City;
(g) Know and obey the letter and spirit of laws governing the purchasing function and remain alert to the legal ramifications of purchasing decisions; and (h) Enhance proficiency by acquiring and maintaining current technical knowledge and pursuing related educational opportunities and professional growth.

These ethical standards are hereby adopted as policies of the City Council. All City staff engaged in the Procurement process shall adhere to these ethical standards.

The Designee shall ensure that all Procurements are conducted in a manner consistent with these ethical standards.

Item #13. Page 4
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Ordinance No. _______ Page 3 of 26

2.40.015 Definitions.

As used in this chapter: The words set forth hereinafter in this chapter shall have the following meanings whenever they appear in these rules and regulations, unless the context in which they are used clearly requires a different meaning:
(a) "Awarding Entity" means the City Council when referencing Procurement for the City or for any Using Agency of the City. (b) "Bid" means an offer or proposal submitted by a Bidder setting forth the price for the Goods, Services, or Construction to be provided. (c) "Bidder" means any individual, firm, entity, partnership, corporation, or combination thereof, submitting a Bid, acting directly or through a duly authorized representative of a Using Agency.
(d) "Change Order" means a City-issued document used to modify a Purchase Order to add, delete, or revise the quantity, price or scope of Goods, Services, Professional Services or Construction being provided.
(e) "City" means the City of Glendora.
(f) "Competitive Procurement" means a process involving the solicitation under the authority and supervision of the Designee by Formal Procurement or Informal Procurement (all as hereinafter defined) under procedures and circumstances intended to foster effective, broad-based competition within the private sector to provide Goods, Services or Construction to the City. (g) "Construction" means the process of building, altering, repairing, improving or demolishing any public structure or building, or other public improvements of any kind; it does not include routine operation, maintenance or repair of existing structures, buildings or real property by the City's own forces. "Construction" shall also include "public project" as defined in Section 20161 of the California Public Contract Code.
(h) "Contract" means any type of legally recognized agreement to provide Goods, Services or Construction, no matter what it may be titled or how described, including executed Purchase Orders, for the Procurement or disposition of Goods, Services or Construction, but does not include any agreement for collective bargaining, utility extensions, subdivision improvements or any agreements whereby an owner of real property or his or her authorized representative agrees to construct improvements of a public nature on property to be dedicated to the City.
(i) "Contractor" means any Person (as hereinafter defined) who enters into a Contract with the City.
(j) "Cooperative Purchasing" means a purchasing method whereby the Procurement requirements of two or more governmental entities are combined in order to obtain the benefit of volume Procurement or reduction in administrative expenses. Cooperative Purchasing practices may include other agencies who conduct volume procurements on behalf of governmental agencies.

Item #13. Page 5
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Ordinance No. _______ Page 4 of 26
(k) "Designee" means the City's Purchasing Designee, who oversees and implements the City's Purchasing Municipal Code.
(l) "Emergency Procurement" means the Procurement of Goods, Services or Construction without utilizing Competitive Procurement in circumstances set forth in Section 2.40.050 hereof as constituting an "emergency". (m) "Field Order" means in construction projects, a written order passed to the contractor from the City or architect which will effect a minor change in work, requiring no further adjustment to the contract sum or expected date of completion. (n) "Formal Bid" means a written Bid which shall be (1) submitted in a sealed envelope, or electronically, in conformance with a City-prescribed format and procedure, (2) publicly opened, read and-recorded at a Cityspecified date, time and place, and (3) accepted only by an award made by the Awarding Entity.
(o) "Formal Procurement" means Procurement by written Notice Inviting Bids and Formal Bid, Request for Proposals, or Request for Qualifications and includes Procurement of Construction, Goods and Services subject to the bidding requirements of Section 2.40.080.
(p) "Goods" means supplies, materials, equipment and other things included within the definition of "Goods" in Section 2105 of the California Uniform Commercial Code.
(q) "Grant" means funding from State, Federal or other sources, which require specific use of the funding provided to the City.
(r) "Informal Bid" means an offer, which may be conveyed to the Designee by email, letter, memo, financial system or other means, to provide for stated prices, Goods, Services or Construction, which are not required to be Procured by Formal Procurement; Informal Bids shall be solicited only by City personnel from a Using Agency who are authorized to do so, and for each instance of Procurement by Informal Bid, the authorized personnel shall obtain Informal Bids from at least three different Persons, if possible. (s) "Informal Procurement" means Competitive Procurement by Request For Bid, Request for Proposals or Request for Information submitted by Persons in the Open Market submitted to the Using Agency or Designee.
(t) "Life Cycle Cost" means the estimated total cost of Goods, Services or Construction Procured by the City over the useful life of the Goods, Services or Construction based upon their initial Procurement price as adjusted by projected operating, maintenance and related ownership expenses which the City will incur during their useful life.
(u) "Lowest Responsive Bidder" means the Bidder or Offeror who submits the lowest responsive Formal Bid, Informal Bid, or Offer in response to the City's invitation or request therefore, as determined by the City. (v) "Negotiated Procurement" means the business marketplace in which a User Agency or the Designee, exercising prudent business practices and judgment, would Procure Goods, Services or Construction utilizing a negotiation procedure, subject to approval by the Designee, instead of Informal or Formal Procurement.

Item #13. Page 6
Meeting Date: 11/8/2022 / Packet Page #: 488
Ordinance No. _______ Page 5 of 26
(w) "Open Market" means the private sector business marketplace in which private persons, exercising prudent business practices and judgement, would Procure Goods, Services, or Construction utilizing Informal Bid or Formal bid procedures.
(x) "Person" means any individual, partnership, limited partnership, association, corporation, labor union, committee, club, governmental entity or other entity recognized by California law.
(y) "Procure" and "Procurement" mean buying, purchasing, renting, leasing or otherwise acquiring or obtaining Goods, Services, or Construction; this also includes all functions and procedures pertaining thereto. (z) "Professional Services" means advisory, consulting, architectural, information technology, engineering, financial, legal (including claims adjustment), surveying, research or developmental and any other Services which involve the exercise of professional discretion and independent judgment based on an advanced or specialized knowledge, expertise or training gained by formal studies or experience.
(aa) "Purchase Order" means a City-issued document with any necessary terms and conditions, which authorizes the delivery of Goods, the rendering of Services or the performance of Construction at a stated price and encumbers City funds for the payment therefore; when approved by the City Council through the biennial budget process or at another time during the start of any fiscal year, a Purchase Order shall be referred to as an "Annual Purchase Order."
(bb) "Purchase Requisition" means a written request prepared on the requisite City form prepared by the Designee, and submitted by a Using Agency to the Designee for Procurement of specified Goods, Services or Construction. (cc) "Request for Proposals" means a written solicitation issued by the Purchasing Division, through the supervision of the Designee, which (1) generally describes the Goods or Services sought to be procured by the City, (2) sets forth minimum standards and criteria for evaluating proposals submitted in response to it, (3) generally describes the format and content of proposals to be submitted, (4) provides for negotiation of terms and conditions of the Procurement Contract and (5) may place emphasis on described factors other than price to be used in evaluating proposals. (dd) "Request for Bids" or "Notice Inviting Bids" means a written or verbal solicitation issued under the authority and supervision of the Designee for Formal or Informal Bids for described Goods, Services or Construction, which may be Procured by Formal or Informal Procurement. (ee) "Request for Qualifications" means a written solicitation issued by the Purchasing Division, through the supervision of the Designee, which (1) generally describes the Goods or Services sought to be Procured by the City, (2) sets forth in determining what qualified Persons can provide those Services by providing minimum standards and criteria for the Goods or Services sought, and (3) generally describes the format and content of proposals to be submitted, and (4) may provide for negotiation of the Procurement Contract. (ff) "Request for Information" means a written solicitation issued by a Item #13. Page 7
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Ordinance No. _______ Page 6 of 26
Using Agency, through the supervision of the Designee, which (1) generally describes the Goods or Services sought to be Procured by the City, (2) sets forth in determining what Persons can provide Goods or Services sought to be Procured by the City, and (3) does not provide for the negotiation of any Procurement Contract.
(gg) "Responsible Bidder" means a Bidder who is determined by the Designee or the Awarding Entity to be responsible based on the following criteria:
(1) The Bidder's ability, capacity and skill to perform the Contract, and to provide post-performance maintenance and repair;
(2) The Bidder's facilities and resources;
(3) The Bidder's character, integrity, reputation, judgment, experience and efficiency;
(4) The Bidder's record of performance of prior Contracts with the City and others; and
(5) The Bidder's compliance with laws, regulations, guidelines and orders governing prior Contracts performed by the Bidder.
(hh) "Responsive Bid" means a Formal Bid or Informal Bid submitted in response to a City-issued Notice Inviting Bids or Request For Bids, which meets and conforms to the substantive requirements specified by the City without material qualification or exception, as determined by the City. (ii) "Services" means all services which are described in City specifications or are in the nature of advertising, cleaning, gardening, insurance, janitorial, leasing of Goods, membership, postal, printing, security, subscriptions, travel, utilities (electric, gas, telegraph, telephone, transportation and water), weeding and discing, and the repairing, maintaining or servicing of Goods, but does not include Professional Services, real property transactions, Construction, nor employment and collective bargaining Contracts. (jj) "Specifications" means a City-issued or referenced definite, detailed written description of the Goods to be furnished, the Services to be performed or the Construction work to be done and materials to be used under a Contract with the City, which specifies the composition, Construction, dimension, durability, efficiency, form, nature, performance characteristics and standards, quality, shape, texture, type and utility of Goods, Services or Construction sought by the City.
(kk) "Surplus Goods" means any Goods having a remaining useful life or salvage value but which are no longer used, needed for use or retained for potential use by the Using Agency which has care, custody or control of them. (ll) "Using Agency" means all City departments, institutions, offices, boards, commissions, divisions, agencies and authorities which derive their support totally or in part from City funds and for which the Designee is directed to Procure Goods, Services, Professional Services, or Construction.

2.40.020 Purchasing Designee.

The Designee has the responsibility and authority for the procurement of Goods, Item #13. Page 8
Meeting Date: 11/8/2022 / Packet Page #: 490
Ordinance No. _______ Page 7 of 26
Services and Construction. The City Manager, or such other person as the City Manager may delegate such authority, shall be the purchasing Designee of the City.

2.40.030 Duties and authority of the purchasing Designee and contract execution.

The duties and responsibilities of the purchasing Designee shall include, but not limited to the following:
(a) Negotiate, process the purchase of, and contract for all Goods, Services and Construction needed by any City department or agency which derives its support wholly or in part from the City; provided, however, that any single expenditure in excess of fifty thousand dollars shall require city council approval; (b) Make procurements in accordance with the purchasing procedures prescribed by this chapter, relevant administrative regulations approved by the City Manager, and such rules and regulations as the purchasing Designee shall adopt for internal management and operations;
(c) Act to procure for the City the needed Goods, Services and Construction with the necessary quality, capacity, safety performance ability and overall cost, considering labor and maintenance costs and other applicable factors required to meet the service objectives of the using department or agency at the least expense to the city;
(d) Discourage collusion in bidding and discourage vendor uniform bidding; endeavor to obtain the most open competition possible on all purchases; (e) Prepare and recommend administrative regulations, including revisions and amendments thereto, governing the procurement of Goods, Services and Construction for the city, which regulations shall be effective upon approval by the City Manager or designee;
(f) Keep informed of current developments in the field of purchasing, prices, market conditions and new products;
(g) Prescribe and maintain such forms as are reasonably necessary for the operation of this chapter and other rules and regulations; (h) The purchasing Designee is authorized to transfer between departments or divisions with department head approval any unused goods and supplies with; (i) The purchasing Designee is authorized from time to time to sell or exchange any and all equipment, materials, fixtures and other personal property of the City having a salvage value and which is obsolete or unserviceable, or is surplus to the City, or for which replacement is to be purchased. The purchasing Designee may sell the same for the best price obtainable in the open market or, when he or she deems it advisable, to the highest bidder at public sale, or he or she may exchange the same for other property or for credit on other property. In the event the purchasing Designee determines that any such obsolete or surplus property has no salvage value, he or she may dispose of it as he or she deems advisable. Any employees involved in declaring property surplus, or in the sale of said property, are excluded from acquiring it in any way;
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(j) Prescribe, design and issue forms needed for the operation of this chapter and other applicable rules and regulations;
(k) By written authorization, grant authority to any department head to purchase or contract for specified supplies and equipment; but shall require that such purchases or contracts be made in conformity with purchasing procedures established in this ordinance. At the discretion of the purchasing Designee, each department head shall perform the duties and exercise the authority of the purchasing Designee with a limit on purchases from the same vendor, purchased on the same day, to less than two thousand five hundred dollars in value, except to the extent that the City Manager reserves the duties and authority to him or herself; The City Manager is authorized to approve, execute, and bind the City to:
(a) Contracts and purchase orders for Goods, Services, Professional Services, Construction of $50,000 or less, entered into in accordance with the policies and procedures outlined in this chapter, and;
(b) Such other contracts as are expressly approved by the City Council and the Library Board of Trustees.

The City Manager is authorized to delegate such authority to his or her designees, including among others, Department Heads, when the City Manager deems it is in the best interests of the City to do so.

2.40.040 Requisitions, purchase orders and encumbrance of funds.

The purpose of the Requisition is to inform the Designee, in clear and explicit terms, of the Procurement needs and processes followed of the Using Agencies, thus enabling the Designee to oversee the Procurement of all Goods, Services, and Construction required by the City. Except as otherwise provided in this chapter, each using Agency shall prepare a Purchase Requisition and submit it to the Designee to provide documentation for the proper Procurement process followed. Goods shall not be ordered and/or received, and Services, Construction work shall not commence until a Requisition has been approved by the Designee or designee and a Purchase Order has been issued. No Requisition shall be broken into smaller units to evade any requirement of this chapter, except that unrelated items requisitioned by departments may be separated to provide different lists to vendors dealing in different types of Goods, Services, Construction.

All Procurement of Goods, Services, and Construction shall be made by Purchase Order. Certain procurements for Services and Construction may have terms and conditions that govern those Procurements stated in Contracts and in such case the Purchase Order will be utilized to track and encumber funds.

No Purchase Orders shall be required for petty cash purchases or purchase card program purchases less than an amount recommended from time to time by the Administrative Services Director and approved by the City Manager.

Except in cases of Emergency Procurement, no Purchase Order shall be issued unless there exists an unencumbered appropriation in the fund account against which the Procurement is to be charged. Except for Emergency Procurement, no Item #13. Page 10
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Goods, Services, and Construction work shall be ordered, obtained or received without authorization by the Designee, which authorization shall be in the form of an executed or confirming Purchase Order. The Designee, or his designees, shall be authorized to issue and execute Purchase Orders in accordance with policies and procedures established by the City Manager from time to time, that are consistent with this chapter.

Change Orders. Modifications to a Purchase Order shall be made only by Change Order. Subject to the availability of funds, Change Orders may be utilized for purposes of (1) adding and/or deleting quantity of items being procured, (2) modifying unit prices, (3) modifying scope of work/services being provided, where the modification is reasonably related to the original scope of work/services, (4) changing funding source(s), (5) modifying contract completion time or the term of an Contract, or (6) any other change approved by the Designee. Unless otherwise specifically authorized by the Awarding Entity, Change Orders which cumulatively exceed the following will require Awarding Entity approval:
(a) 10% of the original contract price for Contracts and/or Purchase Orders up to $50,000; additional percentage authority may be authorized by the Designee up to $50,000 or as otherwise specified for in the Administrative Policy; (b) Any Change Order which causes the contract price to exceed $50,000, if the Contract and/or Purchase Order was not previously approved by the Awarding Entity;
(c) 10% of the original contract price for Contracts and/or Purchase Orders previously approved by the Awarding Entity and the total Change Order amount will not exceed $50,000
(d) A Contract amendment which extends the term of the agreement beyond one year of the original expiration date.
(e) Any Change Order which extends the time of completion beyond one year of the original date.

Any Change Order involving the modification of the scope of work/services where the modification is not reasonably related to the original scope of work/services, as determined by the Designee, to the Contract is specifically prohibited. Except for Construction contracts and Purchase Orders, all Change Orders shall be by fully executed written amendment to the procuring Contract.

2.40.050 Emergency procurement.

While the need for Emergency Procurement is recognized, the practice shall be curtailed as much as possible by anticipating needs so that normal Competitive Procurement may be used.

An "emergency" shall be deemed to exist under any one or more of the following circumstances:
(a) A great public calamity;
(b) An immediate need to prepare for national or local defense; Item #13. Page 11
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(c) A breakdown in machinery, facilities or essential services which requires the immediate Procurement of Goods, Services or Construction to protect the public health, welfare, safety, property, or personal/confidential information; (d) A Using Agency operation directly affecting the public health, welfare, safety, the property, or personal/confidential information, is so severely impacted by any cause that personal injury or property destruction appears to be imminent and probable unless Goods, Services or Construction designed or intended to mitigate the risks thereof are Procured immediately; or (e) A Using Agency is involved in a City project, which is of such a nature that the need for particular Goods, Services or Construction can only be ascertained as the project progresses and, when ascertained, must be satisfied immediately for the protection of public health, welfare, safety, property, or personal/confidential information.

Emergency Procurement may be initiated by the head of a using Agency or his or her duly authorized representative only as follows:
(a) During normal City business hours, the individual shall contact the purchasing Designee and explain to the Designee’s satisfaction the reasons and justification for Emergency Procurement. If the nature of the emergency is such that Goods, Services or Construction must be Procured immediately and the Designee is satisfied with the explanation of reasons and justifications given therefor, the Designee shall authorize the Procurement and cause an emergency Purchase Order to be issued as soon as possible and in no event later than the following business day. A Requisition confirming the Procurement must be prepared by the individual and submitted to the Designee no later than the following business day. Items exceeding $50,000 require City Council approval.
(b) After normal City business hours, the individual shall exercise his or her best judgment in ascertaining whether the actual circumstances necessitate Emergency Procurement, and if deemed necessary shall order it. As soon as possible and in no event later than the following business day, the individual shall prepare a Purchase Requisition confirming the Emergency Procurement and deliver it to the Designee, who shall then review and cause an emergency Purchase Order therefor to be prepared. Upon Designee concurrence, the word "confirmation" shall be clearly imprinted on all Purchase Requisitions and Purchase Orders issued in confirmation of Emergency Procurement. Items exceeding $50,000 require City Council approval.

2.40.060 Exceptions.

Competitive Procurement shall not be required in circumstances explicitly stated in this chapter; exceptions to Competitive Procurement will be included with each type of Procurement under Section 2.040.050 (Emergency Procurement), 2.40.090 (Procurement of Goods), Section 2.40.100 (Procurement of Services), Section 2.040.110 (Procurement of Construction).

Deposits. Contracting for professional services in which an applicant deposits one hundred percent of the costs of such service and agrees to replenish a deposit Item #13. Page 12
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account for any additional costs incurred under the professional service agreement.

The professional services to be contracted shall be contractually obligated to the city for purposes of oversight and supervision, not the applicant, and no public funds will be a source of any payment to the service provider under that specific contract. The city attorney shall obtain a contractual termination clause stipulating that should the applicant fail to replenish deposits that the city may terminate the contract for work done to that date in all such professional service related contracts.

2.40.070 Informal purchasing procedures.

For the acquisition of Goods, Services and Construction, Informal Procurement will be conducted by the Department, through the approval of the purchasing Designee and the Designee’s duly authorized representatives in a manner and under circumstances intended to elicit competitive responses.

The process, forms and systems used to conduct Informal Procurement, as recommended by the Designee and approved by the City Manager, shall be included in the City's Administrative Policy.

Informal Procurement may be conducted under the supervision of the Designee if the Procurement expenditure is estimated to be Fifty Thousand Dollars ($50,000.00) or less, does not fall within the Utility and Library Exception, and does not involve the Procurement of Construction or Goods of the type required to be acquired by Formal Procurement. However, Informal Competitive Bidding shall not be required for any purchase that has an estimated value of less than Two Thousand Five Hundred Dollars ($2,500.00).

Competitive Procurement shall not be required for:
 Advertising and Publications
 City Utility Bills (e.g., water, electric, and gas)
 Contracted Recreation teachers
 Dues and Memberships
 Fuel Purchases and other commodities that are subject to market pricing  Information Technology software maintenance and license renewals
 Insurance, insurance adjusting, legal, and related Services.  Leases
 Postage
 Professional Development, Training, and continuing education classes
 Professional Recruitment Services
 Rebates
 Temporary staff Services to backfill vacant positions Item #13. Page 13
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 Travel and Conference expenses
The Water Utility has a need for compatibility within their respective systems for uniform operation, maintenance and replacement, and this need can be met by procuring certain supplies, equipment, and materials supplies through Informal Procurement or Negotiated Procurement.

If it appears to the Designee to be in the best interest of overall economy and efficiency of the City to do so, and it is within existing budget appropriation, the following supplies, equipment, and materials are determined to be peculiar to the needs of the Water Utility, and may be acquired by Informal Procurement or Negotiated Procurement, regardless of their estimated Procurement expenditure amounts, provided that the City Council shall have approved the proposed acquisition if required under the provisions of this chapter, either by approval of the procurement contract or approval of annual purchase orders:
 Chemicals
 Dewatering Equipment, Parts and Repairs
 Fire Hydrants
 Water Fittings, Parts and Supplies
 Meter, Metering Devices, Meter Parts and Repairs
 Pipe and Pipe Fittings
 Pumps and Repairs
 Road and Backfill Materials
 SCADA Equipment
 Tubing, Copper and Plastic
 Valves and Operators
 Well Equipment (including incidental labor to install, which labor shall not exceed the amount set by state law for which bids are required for public works projects of a general law city)
 Such other supplies and materials peculiar to the needs of the Water Utility Department, which are carried as inventory items.

The following supplies, materials and services are determined to be peculiar to the needs of the Library Department. If it appears to the Designee to be in the best interest of overall economy and efficiency of the City to do so and is within existing budget appropriation, be acquired by Informal Procurement or Negotiated Procurement, regardless of their estimated Procurement expenditure amounts, provided that the City's Board of Library Trustees or City Council shall have approved the proposed acquisition, either by approval of the procurement contract or approval of annual purchase orders:
 Books
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 Journals
 Maps
 Office Supplies
 Publications
 Subscription Services
 Other designated content for the public
 Other Needs as determined by the Designee
The Designee or Department shall solicit Informal Bids by means of a written or verbal Request for Bids, accompanied by City specifications, if deemed necessary by the Designee. Where the Department seeks the procurement of Services or Professional Services, a Request for Proposal or Request for Qualifications, as appropriate, may be issued. Responses to the City's Request for Bids, Proposals, or Qualifications shall be in writing, and documentation of responses shall be submitted to the Designee prior to payment by the Administrative Services Department - Finance Division.

Glendora City CouncilNovember 8, 2022

Glendora City Council
November 8, 2022