CALL TO ORDER
Mayor Davis called the special meeting of the City Council of the City of Glendora to order at 4:00 p.m.
ROLL CALL
Council present: Michael Allawos, David Fredendall, Mendell Thompson, Mayor Pro Tem Gary Boyer, and Mayor Karen Davis
Council absent: None
Staff Members present: City Manager Adam Raymond, City Attorney William Wynder, Assistant City Manager Moises Lopez, Administrative Services Director/City Treasurer Marie Ricci, Community Development Director Jeff Kugel, Community Services Director John Aguirre, Library Director Janet Stone, City Clerk/Communications Director Kathleen Sessman, housing and Economic Manager Valerie Velasquez, Assistant Director of Finance Kyle Johnson, Management Analyst Danielle Smith, Assistant Public Works Driector Michael Sledd, Principal Engineer Maliha Ansari (via Zoom), Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and City Clerk Specialist Lorena Cordova
CLOSED SESSION
City Attorney Wynder read the agendized Closed Session title into the record as follows:
1. CONFERENCE WITH LABOR NEGOTIATORS A closed session will be held, pursuant to Government Code §54957.6 to conduct labor negotiations.
City Negotiators: City Manager Raymond, City Attorney Wynder, Administrative Services Director Ricci, and Assistant City Manager Lopez
Employee Organization: American Federation of State, County & Municipal Employees (AFSCME); Glendora Management Association (GMA), and Unrepresented Employees (Executive Management Team: City Manager, Assistant City Manager, Chief of Police, Library Director, Public Works Director, Community Development Director, Information Technology Director, Administrative Services Director, Community Services Director, and City Clerk/Communications Director)
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with:
I) Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; II) Thomas R. McGhuey, Trustee of the Thomas R. McGhuey Trust, with whom City is City of Glendora Minutes
Special Meeting
Tuesday, December 13, 2022
Council Chamber, 116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
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Special Meeting City Council
negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding certain real property APN 8644-014-036. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property; and
III) City of Glendora, property owner, to receive information from negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding certain real properties APN 8655- 007-900, APN 8655-007-901, APN 8655-007-902, and APN 8655-021-900. The City’s real property negotiator will seek direction from the City Council regarding the disposition of the property.
Mayor Davis invited public comment and inquired if any requests had been received. There were no written correspondence and/or request from participants wishing to provide public comment; therefore, Mayor Davis convened the meeting into closed session at 4:02 p.m.
Mayor Davis adjourned closed session and reconvened the meeting back into open session at 5:00 p.m. with all members present and requested that City Attorney Wynder report out of closed session.
City Attorney Wynder stated that closed session was held to discuss two items and reported the following actions: Item 1) City Council received a privileged and confidential briefing on labor negotiations with listed City’s employee groups, including non-representative employee, no reportable action was taken. Item 2) Council met to discuss properties listed, item 2(I), an update was given on Dale Road property, City staff has made an initial offer to purchase the property and has received a counteroffered from the owner, direction regarding the counteroffer was discussed and unanimously authorized by the City Council; and in response items 2(II) & 2(III), a privileged and confidential briefing was given and there was no reportable action.
UNFINISHED BUSINESS
3. Council Chamber Interior Upgrades and Expansion Project Update (Strategic Plan Item 48- IMCIF)
RECOMMENDATION: 1. Receive, discuss and provide direction how to proceed with the Council Chamber Interior Upgrade and Expansion Project.
Staff report and PowerPoint was given by Assistant Public Works Director Sledd.
City Council discussion included options presented, possible postponement of project, security and audio/video upgrades in the chamber, and funding sources.
Councilmember Boyer submitted an alternate option which would include outside patio for additional seating, a space for a conference room near the Chamber, new flooring and curtains, security and audio/video upgrades and a desire not to trigger the requirement of additional restrooms and to return to Council with a different concept without additional cost to the City.
A motion was made by Gary Boyer, seconded by Michael Allawos, to expand Council Chamber and add outside the patio for additional seating, outside the Council Chamber and a space for a conference room near the Chamber, new flooring and curtains, security and audio/video upgrades and a desire not to trigger the requirement of additional restrooms and to return to Council with a different concept without additional cost to the City..
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An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).
4. Award a three-year contract to Tyler Technologies, Inc. for Enterprise Resource Planning (ERP) System and Energov Land Management Software in the amount of $2,519,649 (Strategic Plan Item 32-EMO, 59-EMO & 60-EMO)
RECOMMENDATION: 1. Award a three-year contract in the amount not to exceed $2,519,649 to Tyler Technologies Inc.; 2. Approve a 20% contingency for the implementation services in the amount of $235,012; and, 3. Authorize the City Manager or his designee to execute the agreement and other related documents including minimal and/or non-substantive changes.
Staff report and PowerPoint was given by Assistant Director of Finance Johnson.
City Council discussion included Council support of the project; start date for various modules; which surrounding cities are currently using this program; need for community outreach once transition is complete; vendor assistance and response time if assistance is needed; modules to be utilized.
Motion made by Michael Allawos, seconded by Mendell Thompson, to 1. Award a three-year contract in the amount not to exceed $2,519,649 to Tyler Technologies Inc.; 2. Approve a 20% contingency for the implementation services in the amount of $235,012; and, 3. Authorize the City Manager or his designee to execute the agreement and other related documents including minimal and/or nonsubstantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).
5. Award a Design-Build Services Agreement to OHNO Construction Company for the Design and Construction of the Louie Pompei Memorial Sports Park Artificial Turf Conversion Project Over a One Year Period in the Total Amount of $5,100,000 (Strategic Plan Item 48-IMCIF) RECOMMENDATION: 1. Award a Design-Build Services Agreement with Ohno Construction Company in the amount of $5,100,000 for the design and construction of artificial turf on fields # 1, 2, 4, and 5 at Louie Pompei Memorial Sports Park; 2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes; 3.
Authorize an additional appropriation from Fund 530 Water Fund Reserves to the project budget in the amount of $100,000; and, 4. Adopt a CEQA Notice of Exemption.
Staff report and PowerPoint was given by Management Analyst Smith.
City Council discussion included Council support of the project; the life span of field turf; maintenance plan for the fields; field usage plan during construction; and confirmation that the High School will be able to use the fields once construction is complete.
Motion made by David J. Fredendall, seconded by Gary Boyer, to 1. Award a Design-Build Services Agreement with Ohno Construction Company in the amount of $5,100,000 for the design and construction of artificial turf on fields # 1, 2, 4, and 5 at Louie Pompei Memorial Sports Park; 2.
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Authorize the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes; 3. Authorize an additional appropriation from Fund 530 Water Fund Reserves to the project budget in the amount of $100,000; and, 4. Adopt a CEQA Notice of Exemption.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).
6. South Hills Wilderness Area Bike Park and Trails Design Project (Strategic Plan 9-IFSS) RECOMMENDATION: 1. Receive and provide staff direction, if necessary.
Staff report and PowerPoint was given by Management Analyst Smith.
The Council receive and file the report, with no reportable action taken.
NEW BUSINESS
7. Consideration of a Resolution approving acquisition of real property identified with Assessor Parcel Number (APN) 8644-014-036, located in the South Hills in the City of Glendora and authorizing the appropriation of $440,000 from the Water Fund RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF
THE CITY COUNCIL APPROVING AND AUTHORIZING THE EXECUTION OF AN
AGREEMENT FOR ACQUISITION OF UNIMPROVED REAL PROPERTY LOCATED IN
THE CITY OF GLENDORA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ASSESSOR PARCEL NUMBER 8644-014-036 FROM THOMAS R. MCGHUEY, TRUSTEE OF THE 1999 THOMAS R. MCGHUEY TRUST;” 2. Authorize the City Manager to execute the documents necessary to complete the acquisition of the property identified as APN 8644-014- 036; and, 3. Appropriate $440,000 from the Water Fund to pay for acquisition cost of $400,000 plus all closing costs.
Staff report and PowerPoint was given by Housing and Economic Manager Velasquez City Council discussion included clarification on whether the seller will be responsible for removing their debris from the property.
Mayor Pro Tem Boyer announced his abstention from the vote, due to his relationship with the owner and real estate agency selling the property. Legal has advised that there is no legal conflict of interest under state law but due to the perception while I have participated in discussion, I have abstained from all voting related to this item from the beginning.
Motion made by Mendell Thompson, seconded by David J. Fredendall, to 1. Adopt a City Council Resolution CC 2022-60 entitled, "A RESOLUTION OF THE CITY COUNCIL APPROVING AND
AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR ACQUISITION OF
UNIMPROVED REAL PROPERTY LOCATED IN THE CITY OF GLENDORA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ASSESSOR PARCEL NUMBER 8644-014-036 FROM THOMAS R. MCGHUEY, TRUSTEE OF THE 1999 THOMAS R. MCGHUEY TRUST;” 2.
Authorize the City Manager to execute the documents necessary to complete the acquisition of the Minutes Tuesday, December 13, 2022 Page 5 of 5
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property identified as APN 8644-014-036; and, 3. Appropriate $440,000 from the Water Fund to pay for acquisition cost of $400,000 plus all closing costs.
An oral roll call vote was conducted, and the motion carried 4 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Karen K. Davis; NOES: (None); ABSENT: (None); ABSTAIN: Gary Boyer.
8. Consideration of a Resolution Declaring Certain Real Property as Surplus Land (APN: 8655- 007-900, 8655-007-901, 8655-007-902 and 8655-021-900)
RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF
THE CITY COUNCIL DECLARING PURSUANT TO GOVERNMENT CODE SECTION 54221 THAT REAL PROPERTY OWNED BY THE CITY IDENTIFIED BY ASSESSOR PARCEL NUMBERS (APN) 8655-007-900, 8655-007-901, 8655-007-902, AND 8655-021-900
IS NON-EXEMPT SURPLUS LAND AND NOT NECESSARY FOR THE CITY'S USE,
TAKING RELATED ACTIONS, AND AUTHORIZING STAFF TO PROCEED TO DISPOSE OF THE PROPERTY PURSUANT TO THE SURPLUS LAND ACT."
Staff report and PowerPoint was given by Housing and Economic Manager Velasquez.
City Council discussion included support of the sale; funding sources; and whether the City could pull back from the sale of the property should circumstances change.
Motion made by David J. Fredendall, seconded by Mendell Thompson, to 1. Adopt a City Council Resolution CC 2022-61 entitled, "A RESOLUTION OF THE CITY COUNCIL DECLARING PURSUANT TO GOVERNMENT CODE SECTION 54221 THAT REAL PROPERTY OWNED BY THE CITY IDENTIFIED BY ASSESSOR PARCEL NUMBERS (APN) 8655-007-900, 8655-007-901, 8655-007-902, AND 8655-021-900 IS NON-EXEMPT SURPLUS LAND AND NOT NECESSARY
FOR THE CITY'S USE, TAKING RELATED ACTIONS, AND AUTHORIZING STAFF TO PROCEED TO DISPOSE OF THE PROPERTY PURSUANT TO THE SURPLUS LAND ACT." An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).
ADJOURNMENT
Mayor Davis adjourned the meeting 6:27 p.m.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on January 10, 2023 by the City Council of the City of Glendora.