SPECIAL NOTICE
IMPORTANT PUBLIC HEALTH AND SAFETY MESSAGE REGARDING
PARTICIPATION AT CITY COUNCIL MEETINGS
CHANGES AND ADDITIONAL OPPORTUNITIES RELATING TO PUBLIC MEETINGS All Brown Act meetings are subject to COVID-19 infection protocols. As of April 1, 2022, the City Council has determined that meetings will be considered in-person public “Brown Act” meetings for City of Glendora City Council, Board(s) and Commission(s) – for the period of time that the City is allowed to hold remote meetings under the cavalcade of public health orders, an elected or appointed official will have the ability to attend virtually, if needed. Due to the fluidity in which infection protocols are set and changed by Federal, State, and County the City will utilize a more flexible approach, that allows the City to conduct public meetings of the City via teleconferencing, in person and/or hybrid meetings pursuant to AB 361, or as long as the Governors Declaration of Emergency is extended.
Ways to participate?
In-Person;
Virtually via Zoom Video Communications;
To participate in the meeting from the comfort of your own home or office download zoom on any phone or computer device and use the following meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224 Want to watch?
All our City Council meetings can be watched live through Internet Streaming at www.cityofglendora.org, and/or through Spectrum cable television Channel 3 and Verizon Channel 31.
Ways to provide public comment?
You may give public comment at the commencement of the meeting when the presiding officer calls for public comment.
Speakers are limited to three (3) minutes, speaking once, on both on- and off-agenda items. If there are public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Please follow along with the meeting via www.cityofglendora.org/citymeetings, GlendoraTV cable channels, or City social media live feeds to ensure you call in at the appropriate time for your item(s). To ensure that the public is able to participate, the city is providing several methods in which the public can submit their comments:
OPTION 1: IN PERSON
Public Comments can be submitted via the Public Comment Card located in the back of the room and/or by the City Clerk desk at the front of the dais. Public Comment Cards should be submitted to the Clerk upon completion and before the closing of Public Comment or Public Hearing. When your name is called, please step to the podium and state your name before beginning your presentation.
OPTION 2: LIVE COMMENTS
Public is invited to participate via Zoom Video Communications by enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. If you wish to address the governing board on any matter posted on the agenda or within subject matter jurisdiction should utilize one of the following protocols:
Utilizing “Raise Your Hand” Feature Utilizing “Chat” Feature Call In Step 1. Virtually “raise your hand”
using zoom,
Step 2. Wait to be called on by the City
Clerk, Step 3. Unmute your audio,
Step 4. Verbalize your comments (less
than 3 minutes)
Step 1. Utilizing “Chat” send a message to
webmaster and let them know which item(s)
you wish to comment on (aka: Public
Comment, Item #?)),
Step 2. Wait to be called on by the City Clerk,
Step 3. Unmute your audio,
Step 4. Verbalize your comments (less than 3
minutes)
Step 1. Dial (669) 900-6833,
Step 2. When prompted, enter the Meeting ID
932 924 7224. Once admitted, you will hear the
meeting live,
Step 3. At the beginning of public comment
and/or the public hearing item you wish to
comment, press Star 9 to request to speak,
Step 4. Once it is your turn, you will hear an
audio command asking you to press Star 6 to
unmute your mic.
OPTION 3: E-MAIL
Public Comments can be submitted via email to [email protected] with the subject “Public Comment – Insert Governing Body and Meeting Date”. Public Comments received will be added to the associated Agenda Packet before 5:00 p.m. each day leading up to meeting (weekends and holidays excluded). Emails received in real time and prior to the commencement of Public Comment Period or Public Hearing and not already incorporated in the agenda will be read out loud (up to 3 minutes).
OPTION 4: MAIL
Public comments may be mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment. The City Clerk will read public comments received out loud (up to 3 minutes) into the public record if received before 5 p.m. on the date of the meeting. Otherwise, public comments will be considered late correspondence and incorporated into the meeting minute record.
If you have any questions, feel free to contact the City Clerk’s Department at (626) 914-8210.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, JANUARY 10, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224
MAYOR/CHAIR
Gary Boyer, District 3
MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31.
City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at
cityofglendora.org/citymeetings.
CITY OF GLENDORA
City Council, Successor Agency and Housing Authority
AGENDA
TUESDAY, JANUARY 10, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
6:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS GIVEN that Closed Session business will commence at 5:00 p.m., when scheduled, and General Business Session will commence at 7:00 p.m.
NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Rosalio Caballero vs. City of Glendora; Claim No. 19-14010
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both onand off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
3. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.
PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
4. A Public Hearing to consider an Ordinance Amending the Glendora Municipal Code Title 21 (Zoning) Regarding Outdoor Dining Standards in the Glendora Village (PLN22-0041) CITY RECOMMENDATION: Open and conduct the Public Hearing, accept evidence and testimony presented, and in the absence of substantial evidence to the contrary: 1. Adopt a Categorical Exemption pursuant to §15305 and 15061(b)(3) of the California Environmental Quality Act Guidelines; 2. Introduce for first reading an ordinance entitled, “AN ORDINANCE OF THE CITY COUNCIL AMENDING TITLE 21 (ZONING), SECTION 21.06.070 (CCAP
ZONING DEVELOPMENT STANDARDS) OF THE GLENDORA MUNICIPAL CODE RELATING TO OUTDOOR DINING,” by reading of the title only and waiving further reading; 3. Schedule second reading and adoption of the ordinance for the January 24, 2023 City Council meeting; 4. Direct the preparation of a summary of ordinance for publication pursuant to Govt Code 36933 and Resolution CC 2018-40; and, 5. Provide staff with direction to work with the Business Improvement District (BID) Advisory Board to develop standards and a permitting process for signs, potted plants, and displays in the public right of way.
5. A Public Hearing to consider a resolution to approve a request of a Tentative Tract Map and Development Plan Review for 33 townhomes on certain property located at 531-555 East Arrow Highway, Glendora, California (Project No. PLN20-0011; Applicant: JWDA-MS Architects; Property owner: Deli Group Inc.)
CITY RECOMMENDATION: Open and conduct the Public Hearing, accept evidence and testimony presented, and in the absence of substantial evidence to the contrary consider the following related to project file number PLN20-0011: 1. Adopt a Categorical Exemption pursuant to the California Environmental Quality Act (CEQA) for the project; and 2. Adopt a City Council Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA APPROVING TENTATIVE TRACT MAP NO. 82883 AND DEVELOPMENT PLAN REVIEW FOR SUBDIVISION OF LAND TO CREATE 33 RESIDENTIAL CONDOMINIUM TOWNHOMES ON CERTAIN PROPERTY LOCATED AT 531-555 E. ARROW HIGHWAY, GLENDORA, CALIFORNIA (PROJECT NO. PLN20-0011; APPLICANT: JWDA-MS ARCHITECTS; PROPERTY OWNER: DELI GROUP, INC.).”
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
6. Affirm minutes from December 13, 2022 Special and Regular meetings CITY/AUTHORITY RECOMMENDATION: 1. Affirm the minutes as presented.
7. City of Glendora and Glendora Successor Agency Investment Report for November 2022 CITY/AGENCY RECOMMENDATION: 1. Receive and file the Monthly Investment Activity Report for November 2022.
8. Review and affirm disbursements for December 2022 in the amount of $4,163,867.57 CITY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for December 2022 in the amount of $ 4,163,867.57.
9. Notice of Completion for Citywide Sidewalk and Curb Ramp Improvements Projects, Plan No. 1349 (Strategic Plan Item 46-IMCIF)
CITY RECOMMENDATION: 1. Accept the completion of Citywide Sidewalk and Curb Ramp Improvements Project, Plan No. 1349 by CT&T Concrete Contractors, Inc.; and 2. Authorize the Mayor to sign the Notice of Completion for recordation.
10. Award the Contract for the Construction of Grand Avenue and Bennett Avenue Traffic Signal Modification, Left Turn Phasing, Plan No. 1351 to California Professional Engineering, Inc. (Strategic Plan Item 46-IMCIF)
CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;
2. Approve the Plans and Specifications, including Addenda No.1, for Grand Avenue and Bennett Avenue Traffic Signal Modification, Left Turn Phasing, Plan No. 1351; 3. Award the contract for Grand Avenue and Bennett Avenue Traffic Signal Modification, Left Turn Phasing, Plan No.1351 to California Professional Engineering, Inc., in the amount of $278,439, with a 10% contingency of $27,843.90, for a total contract amount not to exceed $306,282.90; and, 4. Authorize the City Manager or his designee to execute the agreement including making minor non-substantive changes.
11. Award an Agreement to Grigolla & Sons Construction Co. Inc. for As-Needed Concrete Maintenance and Repair Services in the Amount of $104,000 per Year for Three Years (Strategic Plan Item 49-IMCIF)
CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;
2. Award a 3-year agreement to Grigolla & Sons Construction Company Inc. for as-needed concrete maintenance and repair services in the amount of $104,000 per year, for a total of $312,000; 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes; and, 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
MEMBER AGENDA ITEMS
12. 2023 Annual Review of City Council Appointments to Various Regional Organizations As City Representatives
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPOINTING
DELEGATES AND ALTERNATES TO VARIOUS REGIONAL BOARDS AND COMMITTEES THAT THE CITY OF GLENDORA IS A MEMBER FOR 2023-24;" 2.
Review the services provided by Cal Cities as it compares to membership in other organizations, and provide Staff with direction on the City’s future membership with Cal Cities; and, 3. If directed to remain in Cal Cities, authorize the Mayor to sign a letter to the Cal Cities President, CEO, and Regional Public Affairs Manager, requesting the General Assembly be held earlier during the annual conference, additional voting methods be considered, and expressing the need for Cal Cities to reaffirm its commitment to local control.
UNFINISHED BUSINESS
13. Resolution Declaring the Closure of Meda Avenue Within the Glendora Village for the Purposes of Improving Safety and Economic Development (Strategic Plan Item 4-ISED, 51- IMCIF)
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION
OF THE CITY COUNCIL DECLARING THE CLOSURE OF MEDA AVENUE WITHIN
THE GLENDORA VILLAGE FOR THE PURPOSES OF IMPROVING SAFETY AND ECONOMIC DEVELOPMENT."
NEW BUSINESS
14. Award a Contract to Jan's Towing Inc. for Police Towing Services for Three Years with Options to Renew for Two Additional One Year Terms
CITY RECOMMENDATION: 1. Award a three-year contract to Jan’s Towing Inc. for police towing services, with an option to renew for two (2) additional one (1) year terms; and, 2.
Authorize the City Manager or his designee to execute the Agreement and any subsequent renewals including minimal and/or non-substantive changes.
15. Award a contract to Inter-Con Security Systems, Inc. for parking enforcement services for a three year term in the amount of $817,316
CITY RECOMMENDATION: 1. Award a contract for parking enforcement services to InterCon Security Systems, Inc. in the amount of up to $817,315.20 for three years with an option to renew for two (2) additional one (1) year terms; and, 2. Authorize the City Manager or his designee to execute the Agreement and any subsequent renewals including minimal and/or nonsubstantive changes.
16. Approve the Inter-Utility Service and Co-Funding Agreement with Southern California Gas Company for performing water efficiency installation services as part of water conservation program, in an amount not to exceed $250,000 (Strategic Plan Item 8-IFSS) CITY RECOMMENDATION: 1. Approve the inter-utility service and co-funding Agreement with Southern California Gas Company for direct installation of water efficiency devices as part of a cooperative gas and water efficiency program in an amount not to exceed $250,000; and 2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
17. Approve a Contract Agreement with Myers Houghton & Partners, Inc. for the Library Structural Analysis and Options for Vertical Expansion Project (Strategic Plan Item 46-IMCIF) CITY RECOMMENDATION: 1. Approve an Agreement with Myers Houghton & Partners, Inc. for the Library Structural Analysis and Options for Vertical Expansion project in the amount of $215,941 and a 10% contingency in the amount of $21,595, for a total contract not to exceed $237,536; 2. Authorize the City Manager or his designee to execute the Agreement with Myers Houghton & Partners, Inc., including minimal and/or non-substantive changes; and
3. Approve a supplemental appropriation from the Capital Projects Fund 321 to the project in the amount of $88,651.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at the three established posting locations and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: January 6, 2023
Kathleen R. Sessman, MMC
City Clerk/Communications Director
NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of public meetings, proceedings, and business in the City of Glendora on February 9, 2021 (Resolution CC 2021-02) and go into effect on April 1, 2021.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings. For more information, please contact the City Clerk’s office at (626) 914-8210.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will commence at 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Agendas are available at the following locations:
• City Clerk's Office • Glendora Public Library Government Kiosk and Bulletin Board • Crowther Teen and Family Center Bulletin Board • City's web page at cityofglendora.org/citymeetings
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting by submitting to the City Clerk a Speakers Request form and stating the topic to be addressed. Speakers Request forms shall be available at the Council Chambers throughout the council meeting.
Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In the absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn City Council meetings at 10:30 p.m. or as soon thereafter as is reasonably practicable. This means that under normal circumstance, the City Council will complete action on whatever agenda item is being discussed/debated at 10:30 p.m. after which the Presiding Officer shall adjourn the regularly scheduled meeting to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continue.
STAFF REPORTS
As a general rule, staff reports, or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72 hours prior to the scheduled City Council meeting for public inspection at Glendora City Hall, via public kiosks located in the City Clerk’s office and at the Glendora Public Library during regular business hours, and on the City’s website at cityofglendora.org/citymeetings. In addition, meetings can be viewed live at the time posted on the agenda and related staff reports can be opened and viewed simultaneously along with the streaming of the meeting at cityofglendora.org/citymeetings.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda after the posting of the agenda will be available for public review in the City Clerk''s Office, 116 E. Foothill Boulevard, Glendora, California, during normal business hours. In addition, such writings or documents will be made available for public review at the respective public meeting and via the City’s website at cityofglendora.org/citymeetings.
SUBMITTAL OF INFORMATION BY MEMBERS OF THE PUBLIC FOR DISSEMINATION MEETINGS Any member of the public who desires to submit documentation in hard copy form may do so prior to the meeting by emailing their comments and/or information to [email protected]. This information will be disseminated.
CITY SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
It is the intention of the City of Glendora to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Irvine will attempt to accommodate you in every reasonable manner. Please contact the City Clerk's Office at (626) 914-8210 no later than 72 hours prior to the meeting. (28 CFR 34.102.104 ADA TITLE II).
Assisted listening devices are available at the meeting for individuals with hearing impairments. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35. 104 ADA Title II) For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at [email protected].