CALL TO ORDER
Mayor/Chair Boyer called the regular meeting of the City Council, Successor Agency and Housing Authority of the City of Glendora to order at 6:00 p.m.
ROLL CALL
Councilmembers Present: Michael Allawos, Karen Davis, David Fredendall, Mayor Pro Tem Mendell Thompson, and Mayor Gary Boyer
Councilmembers Absent: None.
Staff members present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager Moises Lopez, Police Chief Matt Egan, Administrative Services Director/City Treasurer Marie Ricci, Community Development Director Jeff Kugel, Library Director Janet Stone, Information Technology Director Sam Robbin, City Clerk/Communications Director Kathleen Sessman, Housing and Economic Manager Valerie Velasquez, Management Analyst Julie Linger, Management Analyst Alycia Suniga, Associate Planner Natalie Espinoza, Transportation Manager Steven Mateer, Senior Management Analyst Russell Ackerman, Management Analyst Armando DeJesus, City Planner Mark Carnahan, Assistant Public Works Director Michael Sledd, Assistant Public Works Director Chisom Obegolu, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, City Clerk Specialist Lorena Cordova
CLOSED SESSION
City/Agency Attorney Wynder read the agendized Closed Session titles into the record and announced that Item 2, Conference with Legal Counsel – Existing Litigation A closed session pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Rosalio Caballero vs. City of Glendora; Claim No. 19-14010 will not be discussed:
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Rosalio Caballero vs. City of Glendora; Claim No. 19-14010
City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, January 10, 2023
Council Chamber, 116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Minutes Tuesday, January 10, 2023 Page 2 of 9
City Council Meeting City Council, Successor Agency and Housing Authority Mayor Boyer invited public comment and inquired if any requests had been received. There were no written correspondence and/or request from participants wishing to provide public comment; therefore, Mayor Boyer convened the meeting into closed session at 6:02 p.m.
Mayor Boyer adjourned closed session at 6:30 p.m. and reconvened the meeting back into open session at 7:00 p.m. with all members present and requested that City Attorney Wynder report out of closed session.
City Attorney Wynder stated that Closed Session was held and reported the following actions: Item #1) Parties have been in negotiations regarding the purchase and sale of the property, the parties now have agreed upon the sale and purchase, a purchase and sales agreement will now need to be drafted consistent with those terms and conditions and will be brought forward at a future public City Council meeting for consideration and possible action. Item #2) Discussion was not conducted and was postponed to a date uncertain.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests for reordering of and additions to the agenda.
PUBLIC COMMENT
3. Public Comments received
Mayor/Chair Boyer opened the public comment period. Written correspondence and/or requests to provided comments were received from the following: Joe Cina and Michael Roth.
There were no additional requests received; and therefore, Mayor/Chair Boyer closed the public comment period.
MEMBER STATEMENTS/REPORTS
Councilmember Fredendall wished everyone a Happy New Year and is looking forward to serving the community in the upcoming year.
Mayor Pro Tem Thompson commented beginning of 2023 and the rainfall; provided an update on the Gold Line construction; and wished everyone a wonderful year.
Councilmember Allawos wished everyone a Happy New Year; commented on Council of Government (COG) meetings recently attended; issues with the homeless; and that a new medical facility will be coming to Glendora in February.
Mayor Boyer announced the City’s receipt of a $5 million grant received from the Federal Government to complete Phase 2 and 3 of the Glendora Urban Trail and provided an update on the 1st Regional Grant.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager Raymond reported on the current water consumption and its savings of 27%; current Minutes Tuesday, January 10, 2023 Page 3 of 9
City Council Meeting City Council, Successor Agency and Housing Authority rain fall of 3.5 inches of rain in the past twenty four hours and about 5.7 inches over the last seven days; announced that additional rain is expected throughout the week, currently there are no major issues to the community from the last rain storm with the exception of some city facilities which are experiencing leaks.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Member Doug Ferrell of Jesus Christ of Latter-Day Saints.
The Pledge of Allegiance was led by Jackson Thiel.
PUBLIC HEARINGS
4. A Public Hearing to consider an Ordinance Amending the Glendora Municipal Code Title 21 (Zoning) Regarding Outdoor Dining Standards in the Glendora Village (PLN22-0041) Mayor Boyer read title into the record and opened the public hearing.
Staff report and PowerPoint was presented by Management Analyst Suniga.
Mayor Boyer invited public testimony and inquired if any requests have been received to provide testimony. Written correspondence and/or requests to provide comments were received from the following: John Harrold, Matt Russell, and Don Nolan.
City Council discussion included the compliance and enforcement; power box access and fee; accountability; City's support of merchants during the pandemic; concern with overregulation; pros and cons of restricting umbrellas color to solid verses multi-colored; confirmation that the proposed standards don’t allow advertisement, logos, etc. on umbrellas; cleaning and maintenance of the parklet's; pros and cons of the proposed fee structure and amount; comprehensive verse itemized fee structure; pros and cons of having electrical usage a separate fee; parklet application process; need for guidelines and the desire to have the Business Improvement District (BID) Advisory Board involved in its develop; support of the 6 foot sidewalk distance but desire to lock down exactly where that 6 foot starts and ends so it is consistent throughout the village; appropriate placement of outdoor décor and signage for no parklet businesses; and confirmation of height of the umbrella clearance.
There were no additional questions or comments; therefore, Mayor Boyer closed the public hearing.
A motion was made by Council Member Allawos, failed due to lack of a second, to direct staff to incorporate the following changes into the proposed standards and approve staff’s recommendations:
1) Remove the solid color requirement associated relating to umbrellas and allow umbrellas to be multi-colored but no advertising, 2) Handle the fee structure at a later date, 3) have electricity usage as a separate and annual fee.
A motion was made by Mendell Thompson, seconded by Karen K. Davis, to directed staff to move forward with utilizing a comprehensive fee, fee to be no more than $755, supported embedding into the fee the use of power, require umbrellas to be a solid color as proposed, and including a payment plan option and then approve staff’s recommendation with the above-mentioned changes: 1. Adopt a Categorical Exemption pursuant to §15305 and 15061(b)(3) of the California Environmental Quality Act Guidelines; 2. Introduce for first reading an Ordinance 2075 entitled, “AN ORDINANCE OF Minutes Tuesday, January 10, 2023 Page 4 of 9
City Council Meeting City Council, Successor Agency and Housing Authority THE CITY COUNCIL AMENDING TITLE 21 (ZONING), SECTION 21.06.070 (CCAP ZONING
DEVELOPMENT STANDARDS) OF THE GLENDORA MUNICIPAL CODE RELATING TO OUTDOOR DINING,” by reading of the title only and waiving further reading; 3. Schedule second reading and adoption of the ordinance for the January 24, 2023 City Council meeting; 4. Direct the preparation of a summary of ordinance for publication pursuant to Govt Code 36933 and Resolution CC 2018-40.
An oral roll call vote was conducted, and the motion carried 3 - 2 as follows: AYES: Karen K. Davis, Mendell Thompson, Gary Boyer; NOES: Michael Allawos and David J. Fredendall; (None); ABSENT: (None); ABSTAIN: (None).
5. A Public Hearing to consider a resolution to approve a request of a Tentative Tract Map and Development Plan Review for 33 townhomes on certain property located at 531-555 East Arrow Highway, Glendora, California (Project No. PLN20-0011; Applicant: JWDA-MS Architects; Property owner: Deli Group Inc.)
Mayor Boyer read title into the record and opened the Public Hearing.
Staff report and PowerPoint was presented by Associate Planner Espinoza.
Report was given by Applicant Moises Barroso Martinez from JWDA-MS Architects and Applicant William Tan.
Mayor Boyer invited public testimony and inquired if any requests have been received. There were no written correspondence and/or requests from participants wishing to provide public testimony; therefore, Mayor Boyer closed the public hearing.
City Council discussion townhome designs that incorporated bedroom on the first floor.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Adopt a Categorical Exemption pursuant to the California Environmental Quality Act (CEQA) for the project; and 2.
Adopt a City Council Resolution CC 2023-01 entitled: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA APPROVING TENTATIVE TRACT MAP NO. 82883 AND DEVELOPMENT PLAN REVIEW FOR SUBDIVISION OF LAND TO CREATE 33 RESIDENTIAL CONDOMINIUM TOWNHOMES ON CERTAIN PROPERTY LOCATED AT 531-555 E. ARROW HIGHWAY, GLENDORA, CALIFORNIA (PROJECT NO.
PLN20-0011; APPLICANT: JWDA-MS ARCHITECTS; PROPERTY OWNER: DELI GROUP, INC.).”
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
CONSENT CALENDAR
A motion was made by Karen K. Davis, seconded by Mendell Thompson, to approve Consent Calendar Items #6-#11 as presented affirming the actions appropriate to each item.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); Minutes Tuesday, January 10, 2023 Page 5 of 9
City Council Meeting City Council, Successor Agency and Housing Authority ABSENT: (None); ABSTAIN: (None).
6. Affirm minutes from December 13, 2022 Special and Regular meetings The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.
7. City of Glendora and Glendora Successor Agency Investment Report for November 2022 The City Council and Successor Agency received and filed the monthly Investment Activity Report for November 2022.
8. Review and affirm disbursements for December 2022 in the amount of $4,163,867.57 The City Council, Successor Agency affirmed disbursements for December 2022 in the amount of $4,163,867.57.
9. Notice of Completion for Citywide Sidewalk and Curb Ramp Improvements Projects, Plan No. 1349 (Strategic Plan Item 46-IMCIF)
The City Council 1. accepted the completion of Citywide and Curb Ramp Improvements Project, Plan No. 1349 by CT&T Concrete Contractors, Inc; and, 2. Authorized the Mayor to sign the Notice of Competition for recordation.
10. Award the Contract for the Construction of Grand Avenue and Bennett Avenue Traffic Signal Modification, Left Turn Phasing, Plan No. 1351 to California Professional Engineering, Inc. (Strategic Plan Item 46-IMCIF)
The City Council 1. adopted a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Approve the Plans and Specifications, including Addenda No. 1, for Grand Avenue and Bennett Avenue Traffic Signal Modification, Left Turn Phasing, Plan No. 1351; 3. Award the contract for Grand Avenue and Bennett Avenue Traffic Signal Modification, Left Turn Phasing, Plan No. 1351 to California Professional Engineering, Inc., in the amount of $278,439, with a 10% contingency of $27,843.90, for a total contract amount not to exceed $306,282.90; and, 4. Authorize the City Manager or his designee to execute the agreement including making minor non-substantive changes.
11. Award an Agreement to Grigolla & Sons Construction Co. Inc. for As-Needed Concrete Maintenance and Repair Services in the Amount of $104,000 per Year for Three Years (Strategic Plan Item 49-IMCIF)
The City Council 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Award a 3-year agreement to Grigolla & Sons Construction Company Inc. for as-needed concrete maintenance and repair services in the amount of $104,000 per year, for a total of $312,000; 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes; and, 4.
Authorize the Public Works Director to execute any necessary changes orders in an amount not to exceed 10% of the original contract amount.
MEMBER AGENDA ITEMS
Minutes Tuesday, January 10, 2023 Page 6 of 9
City Council Meeting City Council, Successor Agency and Housing Authority
12. Conduct 2023 Annual Review of City Council Appointments to Various Regional Organizations as City Representatives/Delegates
RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPOINTING
DELEGATES AND ALTERNATES TO VARIOUS REGIONAL BOARDS AND COMMITTEES THAT THE CITY OF GLENDORA IS A MEMBER FOR 2022-23 AND RESCIND RESOLUTION CC 2022-64;" 2. Review the services provided by Cal Cities as it compares to membership in other organizations, and provide Staff with direction on the City’s future membership with Cal Cities; and, 3. If directed to remain in Cal Cities, authorize the Mayor to sign a letter to the Cal Cities President, CEO, and Regional Public Affairs Manager, requesting the General Assembly be held earlier during the annual conference, additional voting methods be considered, and expressing the need for Cal Cities to reaffirm its commitment to local control.
Staff report was presented by City Manager Raymond. In closing, he announced that California Cities Deputy Director – LA Division Melanie Perron is attending via zoom and is available to answer questions.
City Council discussion included the city’s membership in Leagues of California Cities (Cal Cities) Cal Cities mission and philosophy; advocacy efforts; frustration with push for local control issues and Cal Cities transparency; concerns regarding the efficacies of Cal Cities’ lobbying; frustration with the scheduling and voting methodology utilized at the Cal Cities 2023 general assembly; Cal Cities support of Sacramento instead of cities and local control; pros and cons of sending a letter to the Cal Cities; next steps and what can the city expect from Cal Cities moving forward; and a request to bring the City’s membership in Cal Cities back for further discussion in six months to see where we stand and what has been done to date.
California Cities Deputy Director Melanie Perron responded to Council comments and outlined educational opportunities offered by Cal Cities.
A motion was made by David J. Fredendall, seconded by Michael Allawos, to 1. Adopt a City Council Resolution CC 2023-02 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GLENDORA, CALIFORNIA, APPOINTING DELEGATES AND ALTERNATES TO VARIOUS
REGIONAL BOARDS AND COMMITTEES THAT THE CITY OF GLENDORA IS A MEMBER FOR 2022-23 AND RESCIND RESOLUTION CC 2022-64;" 2) Directed staff to continue the City’s membership in Cal Cities at this time, and authorize the Mayor to sign a letter to the Cal Cities President, CEO, and Regional Public Affairs Manager, requesting the General Assembly be held earlier during the annual conference, additional voting methods be considered, and expressing the need for Cal Cities to reaffirm its commitment to local control; and 3) Direct staff to schedule a follow-up meeting on this matter in 6-month for further discussion to see where we stand and what has been done to date by Cal Cities.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
UNFINISHED BUSINESS
Minutes Tuesday, January 10, 2023 Page 7 of 9
City Council Meeting City Council, Successor Agency and Housing Authority
13. Resolution Declaring the Closure of Meda Avenue Within the Glendora Village for the Purposes of Improving Safety and Economic Development (Strategic Plan Item 4-ISED, 51- IMCIF)
RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF
THE CITY COUNCIL DECLARING THE CLOSURE OF MEDA AVENUE WITHIN THE
GLENDORA VILLAGE FOR THE PURPOSES OF IMPROVING SAFETY AND ECONOMIC DEVELOPMENT."
Staff report and PowerPoint was presented by Transportation Manager Mateer.
City Council discussion included the security options and future possibility of installing cameras at the location; proposed use of lockers to check out games; and signage outlining the rules when utilizing the area.
A motion was made by David J. Fredendall, seconded by Michael Allawos, to 1. Adopt a City Council Resolution CC 2023-03 entitled, "A RESOLUTION OF THE CITY COUNCIL DECLARING THE
CLOSURE OF MEDA AVENUE WITHIN THE GLENDORA VILLAGE FOR THE PURPOSES OF IMPROVING SAFETY AND ECONOMIC DEVELOPMENT."
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
NEW BUSINESS
14. Award a Contract to Jan's Towing Inc. for Police Towing Services for Three Years with Options to Renew for Two Additional One Year Terms
RECOMMENDATION: 1. Award a three-year contract to Jan’s Towing Inc. for police towing services, with an option to renew for two (2) additional one (1) year terms; and, 2. Authorize the City Manager or his designee to execute the Agreement and any subsequent renewals including minimal and/or non-substantive changes.
Staff report and PowerPoint was presented by Management Analyst Linger.
City Council discussion included the Jan’s Towing partnership with the City; and the cost structure utilized.
A motion made by Michael Allawos, seconded by Karen K. Davis, to 1. Award a three-year contract to Jan’s Towing Inc. for police towing services, with an option to renew for two (2) additional one (1) year terms; and, 2. Authorize the City Manager or his designee to execute the Agreement and any subsequent renewals including minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
15. Award a contract to Inter-Con Security Systems, Inc. for parking enforcement services for a three-year term in the amount of $817,316
Minutes Tuesday, January 10, 2023 Page 8 of 9
City Council Meeting City Council, Successor Agency and Housing Authority RECOMMENDATION: 1. Award a contract for parking enforcement services to Inter-Con Security Systems, Inc. in the amount of up to $817,315.20 for three years with an option to renew for two (2) additional one (1) year terms; and, 2. Authorize the City Manager or his designee to execute the Agreement and any subsequent renewals including minimal and/or non-substantive changes.
Staff report and PowerPoint was presented by Management Analyst Linger.
City Council discussion included pros and cons of contracting out parking enforcement services; InterCon Security Systems, Inc service; parking enforcing in alleyway; pricing structure; clarification that revenue made from parking enforcement go to the general fund; and parking enforcement at schools and sporting events.
A motion was made by Council Member Allawos to approve staff’s recommendations and direct staff to add the verbiage "alleyways" to the scope. Motion was seconded by Council Member Davis and then rescinded. Motion failed due to a lack of a second.
A motion was made by Mendell Thompson, seconded by Karen K. Davis, to 1. Award a contract for parking enforcement services to Inter-Con Security Systems, Inc. in the amount of up to $817,315.20 for three years with an option to renew for two (2) additional one (1) year terms; and, 2. Authorize the City Manager or his designee to execute the Agreement and any subsequent renewals including minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
16. Approve the Inter-Utility Service and Co-Funding Agreement with Southern California Gas Company for performing water efficiency installation services as part of water conservation program, in an amount not to exceed $250,000 (Strategic Plan Item 8-IFSS) RECOMMENDATION: 1. Approve the inter-utility service and co-funding Agreement with Southern California Gas Company for direct installation of water efficiency devices as part of a cooperative gas and water efficiency program in an amount not to exceed $250,000; and 2.
Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
Staff report and PowerPoint was presented by Senior Management Analyst Ackerman.
A motion was made by David Fredendall, seconded by Mendell Thompson, to 1. Approve the interutility service and co-funding Agreement with Southern California Gas Company for direct installation of water efficiency devices as part of a cooperative gas and water efficiency program in an amount not to exceed $250,000; and 2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
Minutes Tuesday, January 10, 2023 Page 9 of 9
City Council Meeting City Council, Successor Agency and Housing Authority
17. Approve a Contract Agreement with Myers Houghton & Partners, Inc. for the Library Structural Analysis and Options for Vertical Expansion Project (Strategic Plan Item 46-IMCIF) RECOMMENDATION: 1. Approve an Agreement with Myers Houghton & Partners, Inc. for the Library Structural Analysis and Options for Vertical Expansion project in the amount of $215,941 and a 10% contingency in the amount of $21,595, for a total contract not to exceed $237,536; 2. Authorize the City Manager or his designee to execute the Agreement with Myers Houghton & Partners, Inc., including minimal and/or non-substantive changes; and 3. Approve a supplemental appropriation from the Capital Projects Fund 321 to the project in the amount of $88,651.
Staff report and PowerPoint was presented by Assistant Public Works Director Sledd.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Approve an Agreement with Myers Houghton & Partners, Inc. for the Library Structural Analysis and Options for Vertical Expansion project in the amount of $215,941 and a 10% contingency in the amount of $21,595, for a total contract not to exceed $237,536; 2. Authorize the City Manager or his designee to execute the Agreement with Myers Houghton & Partners, Inc., including minimal and/or nonsubstantive changes; and 3. Approve a supplemental appropriation from the Capital Projects Fund 321 to the project in the amount of $88,651.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
Councilmember Fredendall requested an update on the current roadway (aka alleyway) parking ordinance at a future meeting.
ADJOURNMENT
Mayor/Chair Boyer adjourned the meeting at 9:55 p.m.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on January 24, 2023 by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).