SPECIAL NOTICE
IMPORTANT PUBLIC HEALTH AND SAFETY MESSAGE REGARDING
PARTICIPATION AT CITY COUNCIL MEETINGS
CHANGES AND ADDITIONAL OPPORTUNITIES RELATING TO PUBLIC MEETINGS All Brown Act meetings are subject to COVID-19 infection protocols. As of April 1, 2022, the City Council has determined that meetings will be considered in-person public “Brown Act” meetings for City of Glendora City Council, Board(s) and Commission(s) – for the period of time that the City is allowed to hold remote meetings under the cavalcade of public health orders, an elected or appointed official will have the ability to attend virtually, if needed. Due to the fluidity in which infection protocols are set and changed by Federal, State, and County the City will utilize a more flexible approach, that allows the City to conduct public meetings of the City via teleconferencing, in person and/or hybrid meetings pursuant to AB 361, or as long as the Governors Declaration of Emergency is extended.
Ways to participate?
In-Person;
Virtually via Zoom Video Communications;
To participate in the meeting from the comfort of your own home or office download zoom on any phone or computer device and use the following meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224 Want to watch?
All our City Council meetings can be watched live through Internet Streaming at www.cityofglendora.org, and/or through Spectrum cable television Channel 3 and Verizon Channel 31.
Ways to provide public comment?
You may give public comment at the commencement of the meeting when the presiding officer calls for public comment. Speakers are limited to three (3) minutes, speaking once, on both on- and off-agenda items. If there are public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Please follow along with the meeting via www.cityofglendora.org/meeting, GlendoraTV cable channels, or City social media live feeds to ensure you call in at the appropriate time for your item(s). To ensure that the public is able to participate, the city is providing several methods in which the public can submit their comments:
OPTION 1: IN PERSON
Public Comments can be submitted via the Public Comment Card located in the back of the room and/or by the City Clerk desk at the front of the dais. Public Comment Cards should be submitted to the Clerk upon completion and before the closing of Public Comment or Public Hearing. When your name is called, please step to the podium and state your name before beginning your presentation.
OPTION 2: LIVE COMMENTS
Public is invited to participate via Zoom Video Communications by enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. If you wish to address the governing board on any matter posted on the agenda or within subject matter jurisdiction should utilize one of the following protocols:
Utilizing “Raise Your Hand” Feature Utilizing “Chat” Feature Call In Step 1. Virtually “raise your hand”
using zoom,
Step 2. Wait to be called on by the City
Clerk, Step 3. Unmute your audio,
Step 4. Verbalize your comments (less
than 3 minutes)
Step 1. Utilizing “Chat” send a message to
webmaster and let them know which item(s)
you wish to comment on (aka: Public
Comment, Item #?)),
Step 2. Wait to be called on by the City Clerk,
Step 3. Unmute your audio,
Step 4. Verbalize your comments (less than 3
minutes)
Step 1. Dial (669) 900-6833,
Step 2. When prompted, enter the Meeting ID
932 924 7224. Once admitted, you will hear the
meeting live,
Step 3. At the beginning of public comment
and/or the public hearing item you wish to
comment, press Star 9 to request to speak,
Step 4. Once it is your turn, you will hear an
audio command asking you to press Star 6 to
unmute your mic.
OPTION 3: E-MAIL
Public Comments can be submitted via email to [email protected] with the subject “Public Comment – Insert Governing Body and Meeting Date”. Public Comments received will be added to the associated Agenda Packet before 5:00 p.m. each day leading up to meeting (weekends and holidays excluded). Emails received in real time and prior to the commencement of Public Comment Period or Public Hearing and not already incorporated in the agenda will be read out loud (up to 3 minutes).
OPTION 4: MAIL
Public comments may be mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment. The City Clerk will read public comments received out loud (up to 3 minutes) into the public record if received before 5 p.m. on the date of the meeting. Otherwise, public comments will be considered late correspondence and incorporated into the meeting minute record.
If you have any questions, feel free to contact the City Clerk’s Department at (626) 914-8210.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, JANUARY 24, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224
MAYOR/CHAIR
Gary Boyer, District 3
MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, JANUARY 24, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
5:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 5:00 p.m., when scheduled, and General Business Session will commence at 7:00 p.m.
NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
A closed session will be held, pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Matthew & Mattie Reilly v. City of Glendora, USDC Case No. 2:23-cv00290-SB-PD; City of Glendora v. Lucas Wang, LASC Case No. 20PSCV00382; City of Glendora v. Beverly Jean Sullivan, LASC Case No. 21STCV33395; Jennifer Perry v. City of Glendora, LASC Case No. 21STCV43152; Josefina Rollice v. City of Glendora, LASC Case No. 21STCV43152; Jose Mojica v. City of Glendora, et al; LASC Case No. 21STCV33157; McMillan v. City of Glendora, et al USDC Case No. 2:22-CV-08100-AB-PVC; City of Glendora v. Beverly Jean Sullivan; LASC Case No. 21STCV33395; Patton v. Glendora, Case No. LASC 22STCV37752; Glendora v. 1717 GRAND HOLDINGS, LLC and SEDRAK EIKMYAN, LASC Case No. (pending case assignment)
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION A closed session will be held, pursuant to Government Code § 54956.9 (d)(2) or (d)(3) & (e)(1) because there is a significant exposure to litigation in 63 cases.
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
STUDENT REPORTS
Student Reports are presented by representatives from of Charter Oak, Glendora, St Lucy’s Priory and Whitcombe High Schools. Presentations are made the fourth Tuesday of each month from September to April.
3. Presentation of High School Student Representative Report
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.
Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
4. Quarterly 2020-23 Strategic Plan Update for January 2023 (All Strategic Plan Items)
5. Presentation by Southern California Edison (SCE)
6. Southern California Association of Government (SCAG) 101 Presentation
7. Presentation by Hope Street Coalition on Homelessness (Requested by Boyer and Allawos)
PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.
PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
8. A Public Hearing to consider a resolution to approve Tentative Tract Map No. 72413; Variance; and Development Plan Review for a private gated development of thirteen new single-family residential lots, two private streets, a remainder parcel designated for open space, and flood control structures (Project No. PLN14-0024; Applicant: Dreamland Investments, LLC; Location: 950 North Silent Ranch Drive)
CITY RECOMMENDATION: Open and conduct the Public Hearing, accept evidence and testimony presented and in the absence of substantial evidence to the contrary consider the following: 1. Adopt an Initial Study / Mitigated Negative Declaration pursuant to the California Environmental Quality Act (CEQA); and, 2. Adopt a City Council resolution entitled: “A RESOLUTION OF THE CITY COUNCIL APPROVING TENTATIVE TRACT MAP NO. 72413, A VARIANCE, AND DEVELOPMENT PLAN REVIEW FOR THE GRAND ESTATES PROJECT LOCATED AT 950 NORTH SILENT RANCH DRIVE; AND CERTIFYING THE PROJECT’S INITIAL STUDY AND MITIGATED NEGATIVE DECLARATION (PROJECT NO. PLN14-0024).”
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
9. Affirm minutes from January 10, 2023 regular joint meeting CITY RECOMMENDATION: 1. Affirm the minutes as presented.
10. City of Glendora and Glendora Successor Agency Investment Report for December 2022 CITY/AGENCY RECOMMENDATION: 1. Receive and file the Monthly Investment Activity Report for December 2022.
11. Award a contract services agreement to MDJ management for the purchase and installation of exterior led lighting project at the water yard in an amount not to exceed $119,176 (Strategic Plan Item 46-IMCIF)
CITY RECOMMENDATION: 1. Award a Contract Services Agreement with MDJ Management for the Purchase and Installation of exterior LED lighting at the Glendora Water Yard in the amount of $108,341.10 with a 10% contingency in the amount of $10,834.11 for a total contract amount not to exceed $119,176; 2. Authorize the City Manager or his designee to execute the agreement with MDJ Management including minimal and/or non-substantive changes; 3. Approve an additional appropriation to this project from the Water CIP Fund 530 in the amount of $14,176; and 4. Authorize the Acting Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
12. Award an Agreement to Air-Ex Air Conditioning, Inc. for Library Boiler Replacement in the amount of $94,822 (Strategic Plan Item 49-IMCIF)
CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) of the California Code of Regulations; 2. Award an agreement to Air-Ex Air Conditioning, Inc. for Library Boiler Replacement project in the amount of $94,822.00; 3. Authorize the City Manager or his designee to execute the agreement with Air-Ex Air Conditioning, Inc., including minimal and/or non-substantive changes; and 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
13. Second Reading and Adoption of Ordinance No. 2075 Amending Section 21.06.070 of the Glendora Municipal Code Title 21 (Zoning) Regarding Outdoor Dining Standards in the Glendora Village (PLN22-0041)
CITY RECOMMENDATION: 1. Waive full reading, read by title only, and adopt on second reading Ordinance No. 2075entitled, “AN ORDINANCE OF THE CITY OF GLENDORA, CALIFORNIA, AMENDING TITLE 21 (ZONING), Section 21.06.070 (CCAP Zoning Development Standards) OF THE GLENDORA MUNICIPAL CODE RELATING TO OUTDOOR DINING (PLN22-0041).”
14. Authorize the Purchase of a Server Refresh and Consolidation from SidePath in the amount of $136,935.88 (Strategic Plan Item 47-IMCIF)
CITY RECOMMENDATION: 1. Authorize the purchase of the server refresh hardware from SidePath in the amount of $136,935.88.
MEMBER AGENDA ITEMS
15. Recommendations to the City Council - Ad Hoc Antique Streetlight Citizen's Advisory Panel CITY RECOMMENDATION: 1. Moves forward with the Antique Street Light project due to the overwhelming interest from the residents in the affected assessment district area and beyond, to see this little bit of Americana be saved for posterity as well as to enhance the safety in the affected neighborhoods. To this end, the Panel recommends:
a. that the estimated funding gap ($1,969,145 - $2,282,995) be filled by the City, and that the balloting process be formally initiated to establish an assessment district; b. if the City does not fill the funding gap, delay the balloting process, and direct Public Works staff to pursue additional grant funding opportunities from local, state and/or federal governments as well as non-profit organizations;
2. Maintain the historic value of the current lights, by refurbishing where possible the existing lights and parts visible above ground;
3. Form a renewed Ad HOC committee to move into the next phase, in collaboration with the Glendora Historic Society and City Public Works to continue efforts around public outreach, firm up additional details and generally remain a conduit for the residents to speak into as the project moves on to balloting;
4. Seeks additional grant funds from local, state and/or federal governments as well as nonprofit organizations to subsidize any shortcomings beyond the current grant of $1.5 million or subsequent bid’s covering the cost related to the operationalizing and preservation of the antique streetlights; and
5. Dismiss current bid or seek additional bids and allow for the Ad HOC committee to establish a bid Task Force to aid City Public Works wherever possible in the efforts put forth to solicit bids and research where to cap the annual cost escalator. This Task Force should also form recommendations for best practices and policy recommendations to maintain proper maintenance and avoid shortfalls together with City Public Works.
NEW BUSINESS
16. Award the Contract to Doug Martin Contracting Company, Inc. for Citywide Slurry Seal Fiscal Year (FY) 2022-2023, Plan No. 1373 in an amount Not To Exceed $185,185.78 (Strategic Plan Item 46-IMCLF)
CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act Pursuant to Section 15301(c) of the California Code of Regulations; 2. Award the Contract to Doug Martin Contracting Company, Inc. for Citywide Slurry Seal FY 2022-2023, Plan No. 1373 in the amount of $168,350.71, with a 10% contingency in the amount of $16,835.07, for a total amount of $185,185.78; 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes; and 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
17. Award the contract for Mauna Loa Avenue, East of Glendora Avenue Water and Street Improvements, Plan No. 1346 & 1347, to Stephen Doreck Equipment Rentals, Inc. in the amount of $2,649,395 (Strategic Plan Item 46-IMCIF)
CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;
2. Approve the Plans and Specifications for Mauna Loa Avenue, East Of Glendora Avenue Water And Street Improvements, Plan No. 1346 & 1347 in District 3; 3. Award the contract for Mauna Loa Avenue, East of Glendora Avenue Water and Street Improvements, Plan No. 1346 & 1347, to Stephen Doreck Equipment Rentals, Inc. in the amount of $2,649,395; 4. Authorize the City Manager or his designee to execute the agreement with Stephen Doreck Equipment Rentals, Inc., including minimal and/or non-substantive changes; 5. Authorize the Administrative Services Director to appropriate $1,355,000 by moving programmed funding from FY 2023/24 to FY 2022/23 within Water CIP Fund 530 and Measure M Fund 255; 6.
Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 7. Accept irrevocable offers of the easement dedication grant to the City for public utility purposes at 101 E. Duell Street and 101 E. Linfield Street, Glendora.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: January 19, 2023
Revised: (when applicable) Kathleen R. Sessman, MMC
City Clerk/Communications Director
NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of public meetings, proceedings, and business in the City of Glendora on February 9, 2021 (Resolution CC 2021-02) and go into effect on April 1, 2021.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31.
City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings. For more information, please contact the City Clerk’s office at (626) 914-8210.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will commence at 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Agendas are available at the following locations:
• City Clerk's Office • Glendora Public Library Government Kiosk and Bulletin Board • Crowther Teen and Family Center Bulletin Board • City's web page at cityofglendora.org/citymeetings
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting by submitting to the City Clerk a Speakers Request form and stating the topic to be addressed. Speakers Request forms shall be available at the Council Chambers throughout the council meeting.
Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In the absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn City Council meetings at 10:30 p.m. or as soon thereafter as is reasonably practicable. This means that under normal circumstance, the City Council will complete action on whatever agenda item is being discussed/debated at 10:30 p.m. after which the Presiding Officer shall adjourn the regularly scheduled meeting to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continue.
STAFF REPORTS
As a general rule, staff reports, or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72 hours prior to the scheduled City Council meeting for public inspection at Glendora City Hall, via public kiosks located in the City Clerk’s office and at the Glendora Public Library during regular business hours, and on the City’s website at cityofglendora.org/citymeetings. In addition, meetings can be viewed live at the time posted on the agenda and related staff reports can be opened and viewed simultaneously along with the streaming of the meeting at cityofglendora.org/citymeetings.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda after the posting of the agenda will be available for public review in the City Clerk''s Office, 116 E. Foothill Boulevard, Glendora, California, during normal business hours. In addition, such writings or documents will be made available for public review at the respective public meeting and via the City’s website at cityofglendora.org/citymeetings.
SUBMITTAL OF INFORMATION BY MEMBERS OF THE PUBLIC FOR DISSEMINATION MEETINGS Any member of the public who desires to submit documentation in hard copy form may do so prior to the meeting by emailing their comments and/or information to [email protected]. This information will be disseminated.
CITY SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
It is the intention of the City of Glendora to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Irvine will attempt to accommodate you in every reasonable manner. Please contact the City Clerk's Office at (626) 914-8210 no later than 72 hours prior to the meeting. (28 CFR 34.102.104 ADA TITLE II).
Assisted listening devices are available at the meeting for individuals with hearing impairments. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35. 104 ADA Title II) For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at [email protected].