CALL TO ORDER
Mayor/Chair Boyer called the regular meeting of the City Council, Successor Agency and Housing Authority of the City of Glendora to order at 5:00 p.m.
ROLL CALL
Councilmembers/Commissioners present: Michael Allawos, Karen Davis, David Fredendall, Mayor Pro Tem Mendell Thompson, and Mayor Gary Boyer
Councilmembers/Commissioner absent: None
Staff Members present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager Moises Lopez, Police Chief Matt Egan, Administrative Services Director/City Treasurer Marie Ricci, Community Development Director Jeff Kugel, Community Services Director John Aguirre, Library Director Janet Stone, Information Technology Director Sam Robbin, City Clerk/Communications Director Kathleen Sessman, Captain Chris Stabio, Economic Development and Housing Manager Valerie Velasquez, City Planner Mark Carnahan, Associate Civil Engineer Michael Mai, Assistant Public Works Director Michael Sledd, Assistant City Attorney Danny Aleshire (via Zoom), Senior Human Resources Analyst Christi Giannone, Principal Engineer Maliha Ansari, Assistant Director - Finance Kyle Johnson, Parks Supervisor Raquel Falco, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and City Clerk Specialist Lorena Cordova
CLOSED SESSION
City Attorney Wynder read the agendized Closed Session title into the record as follows:
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
A closed session will be held, pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Matthew & Mattie Reilly v. City of Glendora, USDC Case No. 2:23- cv-00290-SB-PD; City of Glendora v. Lucas Wang, LASC Case No. 20PSCV00382; City of Glendora v. Beverly Jean Sullivan, LASC Case No. 21STCV33395; Jennifer Perry v. City of Glendora, LASC Case No. 21STCV43152; Josefina Rollice v. City of Glendora, LASC Case No. 21STCV43152; Jose Mojica v. City of Glendora, et al; LASC Case No. 21STCV33157; McMillan v. City of Glendora, et al USDC Case No. 2:22-CV-08100-AB-PVC; City of Glendora v. Beverly Jean Sullivan; LASC Case No. 21STCV33395; Patton v. Glendora, Case No. LASC 22STCV37752; Glendora v. 1717 GRAND HOLDINGS, LLC and SEDRAK EIKMYAN, LASC Case No. (pending case assignment)
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION A closed session will be held, pursuant to Government Code § 54956.9 (d)(2) or (d)(3) & City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, January 24, 2023
Council Chamber, 116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Minutes Tuesday, January 24, 2023 Page 2 of 9
City Council Meeting City Council, Successor Agency and Housing Authority (e)(1) because there is a significant exposure to litigation in 63 cases.
Mayor Boyer invited public comment and inquired if any requests had been received. There were no written correspondence and/or request from participants wishing to provide public comment; therefore, Mayor Boyer convened the meeting into Closed Session at 5:02 p.m.
Mayor Boyer adjourned Closed Session at 6:31 p.m. and reconvened the meeting back into open session at 7:00 p.m. with all members present and requested that City Attorney Wynder report out of Closed Session.
City Attorney Wynder stated that Closed Session was held and reported the following actions: Items #1) and #2) A quarterly review on all matters pending litigation and claims which may give rise to litigation in the future was conducted. Privilege and confidential briefings were given by City Attorney's office, questions were asked and answered, there was no reportable action taken, except in regards to the Mojica v. City of Glendora case in which a briefing was provided to Council on the outcome of a mediation and tentative terms and conditions of settlement were presented and unanimously approved by the City Council no other reportable action was taken.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Reverend Karen Davis of the First Christian Church of Glendora.
The Pledge of Allegiance was led by Fred Sparling.
STUDENT REPORTS
3. Presentation of High School Student Representative Report Student reports were presented by Charter Oak High School Student Representative Viviana Salazar and Whitcomb High School Student Representative Josh Medel.
REORDERING OF AND ADDITIONS TO THE AGENDA
Councilmember Fredendall requested to pull Consent Calendar Item #13 for separate discussion.
PUBLIC COMMENT
Mayor/Chair Boyer opened the public comment period. Written correspondence and/or requests to provide comments were received from the following: John Harrold, Fred Sparling, Rich Patton, Ian Lawrence-Tourinho, Gary Marzolino, Fred Raab, John Meyer, Kathleen Guccia, and Gil Aguirre.
There were no additional request received, and therefore, Mayor/Chair Boyer closed the public comment period.
MEMBER STATEMENTS/REPORTS
Councilmember Allawos provided an update on the San Gabriel Valley Council of Governments (COG) Governing Board, homeless initiative; residents running red lights and not paying attention to Minutes Tuesday, January 24, 2023 Page 3 of 9
City Council Meeting City Council, Successor Agency and Housing Authority traffic on Lorraine Avenue and Route 66 and requested an update at a future Council meeting.
Mayor Pro Tem Thompson provided an update on the Gold Line construction and announced that the activity at Lone Hill Avenue should be concluded by the end of the month.
Councilmember Davis expressed her condolences to the City of Monterey Park from the recent shooting; and provided suicide and crisis line 988 and 211.
Councilmember Fredendall commented on his appointment to regional water boards, provided an update on water conservation and recent rain fall numbers, and encouraged residents to continue to conserve.
Mayor Boyer gave an update on new transportation services being provided around Southern California and announced the opening of a new line that connects Cal Poly Pomona to Downtown Los Angeles; and offered special Happy Birthday wishes to Homer Tidwell who turned 105.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
There were no statements or reports given.
SPECIAL ITEMS
4. Quarterly 2020-23 Strategic Plan Update for January 2023 (All Strategic Plan Items) A PowerPoint was presented by City Manager Raymond.
City Council discussion included upcoming Strategic Planning Session and revisiting the vision and mission statement.
5. Presentation by Southern California Edison (SCE)
A PowerPoint was presented by Southern California Edison (SCE) Government Relations Manager Jeannette Soriano and Southern California Edison District Manager - Covina District Travis Parks.
6. Southern California Association of Government (SCAG) 101 Presentation A PowerPoint was presented by Southern California Association of Government (SCAG) Regional Affairs Officer Ivette Macias.
7. Presentation by Hope Street Coalition on Homelessness (Requested by Boyer and Allawos) A PowerPoint was presented by Hope Street Coalition Executive Director Paul Webster.
PUBLIC HEARINGS
8. A Public Hearing to consider a resolution to approve Tentative Tract Map No. 72413; Variance; and Development Plan Review for a private gated development of thirteen new single-family residential lots, two private streets, a remainder parcel designated for open space, Minutes Tuesday, January 24, 2023 Page 4 of 9
City Council Meeting City Council, Successor Agency and Housing Authority and flood control structures (Project No. PLN14-0024; Applicant: Dreamland Investments, LLC; Location: 950 North Silent Ranch Drive)
Mayor Boyer read title into the record and opened the Public Hearing.
Staff report and PowerPoint was presented by City Planner Carnahan and available to answer questions was staff/City Consultants Algis Marciuska, Principal Civil Engineer Maliha Ansari, and Project Landscape Architect Rosalio Serna.
Applicant presentation given by Alan Chou from Dreamland Investments, LLC, Project Civil Engineer Amy Bledsoe from Giron Engineering and Brent Travis from WEST Consultants, Inc.
Mayor Boyer invited public testimony and inquired if any requests have been received to provide testimony. Written correspondence and/or requests to provide comments in support were received from the following: Fred Raab, Phil Doudar, James Green, Sylvia Barton, Mariellen Ross, LeeAnn Polarek, and Erica Landmann.
Applicant responded to questions and provided closing statements.
City Council discussion included concerns with back flow; tree planning timeline; offering a bond for payment of new trees in the city because of the size of tree mitigation; volume and measurements provided by the LA County regarding the flood control; current dams; two additional recommendations recommended by the Planning Commission to 1. The fees should be based on square footage not by a straight divided by twelve (12) analyst and 2. Property owner should do a community outreach for this project; pros and cons of requiring a deposit and/or bond as a security to ensure that the remaining 443 trees get planted.
Councilmember Davis motioned to extend past the 10:30 p.m. meeting curfew, seconded by Mayor Pro Tem Thompson, seeing no objection the meeting continued.
There were no additional questions or comments; therefore, Mayor Boyer closed the Public Hearing.
A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Adopt an Initial Study/Mitigated Negative Declaration pursuant to the California Environmental Quality Act (CEQA); and, 2. Adopt a City Council Resolution CC 2023-04 entitled, “A RESOLUTION OF THE CITY COUNCIL APPROVING TENTATIVE TRACT MAP NO. 72413, A VARIANCE, AND DEVELOPMENT PLAN REVIEW FOR THE GRAND ESTATES PROJECT LOCATED AT 950 NORTH SILENT RANCH DRIVE; AND CERTIFYING THE PROJECT’S INITIAL STUDY AND MITIGATED NEGATIVE DECLARATION (PROJECT NO. PLN14-0024);” with requested revisions to add the two additional conditions of approval recommended by the Planning Commission; and require a performance bond for seven (7) years in the amount not to exceed $593,890 for in-lieu tree fee.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
REQUEST FOR ADDITIONAL REORDERING OF AGENDA
Councilmember Fredendall requested to move Agenda Item #15 be heard before Consent Calendar, Minutes Tuesday, January 24, 2023 Page 5 of 9
City Council Meeting City Council, Successor Agency and Housing Authority seeing no objection Consent Calendar items were moved to after Agenda Item # 15. Mayor Boyer called for Agenda Item #15.
CONSENT CALENDAR
A motion was made by Karen K. Davis, seconded by Mendell Thompson, to approve Items #9 - #14 as presented affirming the actions appropriate to each item with the exception that Item #13 which was pulled for separate discussion.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
9. Affirm minutes from January 10, 2023 regular joint meeting The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.
10. City of Glendora and Glendora Successor Agency Investment Report for December 2022 The City Council 1. Received and filed the Monthly Investment Activity Report for December 2022.
11. Award a contract services agreement to MDJ management for the purchase and installation of exterior led lighting project at the water yard in an amount not to exceed $119,176 (Strategic Plan Item 46-IMCIF)
The City Council 1. Awarded a Contract Services Agreement with MDJ Management for the Purchase and Installation of exterior LED lighting at the Glendora Water Yard in the amount of $108,341.10 with a 10% contingency in the amount of $10,834.11 for a total contract amount not to exceed $119,176; 2. Authorized the City Manager or his designee to execute the agreement with MDJ Management including minimal and/or non-substantive changes; 3. Approved an additional appropriation to this project from the Water CIP Fund 530 in the amount of $14,176; and 4.
Authorized the Acting Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
12. Award an Agreement to Air-Ex Air Conditioning, Inc. for Library Boiler Replacement in the amount of $94,822 (Strategic Plan Item 49-IMCIF)
The City Council 1. Adopted a Categorical Exemption from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) of the California Code of Regulations; 2. Awarded an agreement to Air-Ex Air Conditioning, Inc. for Library Boiler Replacement project in the amount of $94,822.00; 3. Authorized the City Manager or his designee to execute the agreement with Air-Ex Air Conditioning, Inc., including minimal and/or non-substantive changes; and 4. Authorized the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
13. Second Reading and Adoption of Ordinance No. 2075 Amending Section 21.06.070 of the Glendora Municipal Code Title 21 (Zoning) Regarding Outdoor Dining Standards in the Glendora Village (PLN22-0041)
Minutes Tuesday, January 24, 2023 Page 6 of 9
City Council Meeting City Council, Successor Agency and Housing Authority RECOMMENDATION: 1. Waive full reading, read by title only, and adopt on second reading Ordinance No. 2075entitled, “AN ORDINANCE OF THE CITY OF GLENDORA, CALIFORNIA, AMENDING TITLE 21 (ZONING), Section 21.06.070 (CCAP Zoning Development Standards) OF THE GLENDORA MUNICIPAL CODE RELATING TO OUTDOOR DINING (PLN22-0041).”
Councilmember Fredendall pulled Consent Calendar Item #13 for discussion he is in favor of this ordinance asked if we were to make any changes to the language of the ordinance would that cause us to have to restart the 1st reading and adoption of the 2nd; clarification on when the ordinance would become effective and when the application process will be finalized; a summarize will be put together to before the implementation; when the fee discussion will be brought to Council.
A motion was made by Karen K. Davis, seconded by Mendell Thompson, to approve consent calendar Item #13 as presented.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
14. Authorize the Purchase of a Server Refresh and Consolidation from SidePath in the amount of $136,935.88 (Strategic Plan Item 47-IMCIF)
The City Council authorized the purchase of the server refresh hardware from SidePath in the amount of $136,935.88.
MEMBER AGENDA ITEMS
15. Recommendations to the City Council - Ad Hoc Antique Streetlight Citizen's Advisory Panel RECOMMENDATION: 1. Moves forward with the Antique Street Light project due to the overwhelming interest from the residents in the affected assessment district area and beyond, to see this little bit of Americana be saved for posterity as well as to enhance the safety in the affected neighborhoods. To this end, the Panel recommends: a. that the estimated funding gap ($1,969,145 - $2,282,995) be filled by the City, and that the balloting process be formally initiated to establish an assessment district; b. if the City does not fill the funding gap, delay the balloting process, and direct Public Works staff to pursue additional grant funding opportunities from local, state and/or federal governments as well as non-profit organizations;
2. Maintain the historic value of the current lights, by refurbishing where possible the existing lights and parts visible above ground; 3. Form a renewed Ad HOC committee to move into the next phase, in collaboration with the Glendora Historic Society and City Public Works to continue efforts around public outreach, firm up additional details and generally remain a conduit for the residents to speak into as the project moves on to balloting; 4. Seeks additional grant funds from local, state and/or federal governments as well as non-profit organizations to subsidize any shortcomings beyond the current grant of $1.5 million or subsequent bid’s covering the cost related to the operationalizing and preservation of the antique streetlights; and 5. Dismiss current bid or seek additional bids and allow for the Ad HOC committee to establish a bid Task Force to aid City Public Works wherever possible in the efforts put forth to solicit bids and research where to cap the annual cost escalator. This Task Force should also form recommendations for best practices and policy recommendations to maintain proper maintenance and avoid shortfalls together with City Public Works.
Minutes Tuesday, January 24, 2023 Page 7 of 9
City Council Meeting City Council, Successor Agency and Housing Authority Mayor Boyer recused himself from the discussion as he owns property within the jurisdiction and left the dais at 10:44 p.m.
Staff report and PowerPoint was presented by Ad Hoc Antique Streetlight Citizen's Advisory Panel Chair Patrick Hollanders.
City Council discussion included actions of the panel; forming an antique streetlight district; required assessment and vote; public engagement and the results; funding sources; bid received and the cost estimates; opposition to utilizing additional general funds; funding sources; pros and cons of project and having the antique streetlight turned on; bidding process; and conversations with consultants regarding electrical work required.
A motion was made by Michael Allawos, seconded by David J. Fredendall, to request city staff to prepare a "build" no build path and times line with the following points to be addressed and brought back to Council no later than by February 28, 2023 City Council meeting: 1. Final disposition recommendation of the city owned historic lights in the "no build" scenario; 2. Investigate a phase installation approach with the available funds; 3. Address other funding sources including grants and private donations; 4. Reach out to companies in this space for industry input including the eleven companies that pulled bids but not submit a bid; 5. Investigate establishing a lighting district with a to be determined not to exceed $200 per parcel; 6. Investigate the city being a general contractor on this project; and, 7. Continue the Ad Hoc Antique Committee involvement until a final City Council decision has been made.
An oral roll call vote was conducted, and the motion carried 4 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: (None); ABSENT: Gary Boyer; ABSTAIN: (None).
Mayor Boyer rejoined the meeting and took his place at the dais at 11:09 p.m.
NEW BUSINESS
16. Award the Contract To Doug Martin Contracting Company, Inc. for Citywide Slurry Seal Fiscal Year (FY) 2022-2023, Plan No. 1373 in an amount Not To Exceed $185,185.78 (Strategic Plan Item 46-IMCLF)
RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act Pursuant to Section 15301(c) of the California Code of Regulations; 2. Award the Contract to Doug Martin Contracting Company, Inc. for Citywide Slurry Seal FY 2022-2023, Plan No. 1373 in the amount of $168,350.71, with a 10% contingency in the amount of $16,835.07, for a total amount of $185,185.78; 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes; and 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
Staff report and PowerPoint was presented by Associate Civil Engineer Mai.
Mayor Pro Tem Thompson announced that he be abstaining due to a possible conflict as he lives within the area of the project.
Minutes Tuesday, January 24, 2023 Page 8 of 9
City Council Meeting City Council, Successor Agency and Housing Authority A motion was made by Michael Allawos, seconded by Karen K. Davis, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act Pursuant to Section 15301(c) of the California Code of Regulations; 2. Award the Contract to Doug Martin Contracting Company, Inc. for Citywide Slurry Seal FY 2022-2023, Plan No. 1373 in the amount of $168,350.71, with a 10% contingency in the amount of $16,835.07, for a total amount of $185,185.78; 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes; and 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
An oral roll call vote was conducted, and the motion carried 4 - 1 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: Mendell Thompson.
17. Award the contract for Mauna Loa Avenue, East of Glendora Avenue Water and Street Improvements, Plan No. 1346 & 1347, to Stephen Doreck Equipment Rentals, Inc. in the amount of $2,649,395 (Strategic Plan Item 46-IMCIF)
RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Approve the Plans and Specifications for Mauna Loa Avenue, East Of Glendora Avenue Water And Street Improvements, Plan No. 1346 & 1347 in District 3; 3. Award the contract for Mauna Loa Avenue, East of Glendora Avenue Water and Street Improvements, Plan No. 1346 & 1347, to Stephen Doreck Equipment Rentals, Inc. in the amount of $2,649,395; 4. Authorize the City Manager or his designee to execute the agreement with Stephen Doreck Equipment Rentals, Inc., including minimal and/or non-substantive changes; 5. Authorize the Administrative Services Director to appropriate $1,355,000 by moving programmed funding from FY 2023/24 to FY 2022/23 within Water CIP Fund 530 and Measure M Fund 255; 6.
Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 7. Accept irrevocable offers of the easement dedication grant to the City for public utility purposes at 101 E. Duell Street and 101 E. Linfield Street, Glendora.
Staff report and PowerPoint was presented by Associate Civil Engineer Mai.
A motion made by Michael Allawos, seconded by Mendell Thompson, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Approve the Plans and Specifications for Mauna Loa Avenue, East Of Glendora Avenue Water And Street Improvements, Plan No. 1346 & 1347 in District 3; 3. Award the contract for Mauna Loa Avenue, East of Glendora Avenue Water and Street Improvements, Plan No. 1346 & 1347, to Stephen Doreck Equipment Rentals, Inc. in the amount of $2,649,395; 4.
Authorize the City Manager or his designee to execute the agreement with Stephen Doreck Equipment Rentals, Inc., including minimal and/or non-substantive changes; 5. Authorize the Administrative Services Director to appropriate $1,355,000 by moving programmed funding from FY 2023/24 to FY 2022/23 within Water CIP Fund 530 and Measure M Fund 255; 6. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 7. Accept irrevocable offers of the easement dedication grant to the City for public utility purposes at 101 E. Duell Street and 101 E. Linfield Street, Glendora.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); Minutes Tuesday, January 24, 2023 Page 9 of 9
City Council Meeting City Council, Successor Agency and Housing Authority ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
City Manager Raymond announced Civil Engineer Assistant Alexis Escobar's departure from the City and offered his best wishes on this new endeavor.
ADJOURNMENT
Mayor Boyer adjourned the meeting at 11:33 p.m.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on February 14, 2023 by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).