Agenda packet — Glendora City Council, February 14, 2023 (part 1 of 4)

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, FEBRUARY 14, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224

MAYOR/CHAIR
Gary Boyer, District 3

MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5

COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2

MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.

BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.

LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.

Meeting Date: 2/14/2023 / Packet Page #: 1

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, FEBRUARY 14, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
6:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 6:00 p.m., when scheduled, and General Business Session will commence at 7:00 p.m.

NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224

CALL TO ORDER

ROLL CALL

CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.

INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.  Invocation
 Pledge of Allegiance

REORDERING OF AND ADDITIONS TO THE AGENDA

PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.

Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.

Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

Meeting Date: 2/14/2023 / Packet Page #: 2

2. Public Comments received

MEMBER STATEMENTS/REPORTS

CITY MANAGER AND CITY ATTORNEY STATEMENTS

PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.

PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

3. A Public Hearing for the consideration of a resolution required to submit Federal Transit Administration (FTA) grant applications and receive input on the availability of non-profit transportation service providers to render para-transit service (Strategic Plan Item 54-IMCIF) CITY RECOMMENDATION: Open and conduct the Public Hearing, accept evidence and testimony presented, and in the absence of evidence to the contrary, consider the following: 1.

Make a finding that there are no non-profit agencies readily available to carry out the proposed service within the City of Glendora; and, 2. Adopt a City Council Resolution entitled, “A Resolution of the City Council of the City of Glendora, California, authorizing the Community Development Director to sign the General Certifications and Assurances Required to submit FTA grant applications.”

CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.

4. Affirm minutes from January 24, 2023 regular joint meeting CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm the minutes as presented.

5. Review and affirm disbursements for January 2023 in the amount of $4,575,149.49 CITY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for January 2023 in the amount of $4,575,149.49.

6. Accept Easement Deed for Public Street Improvement Purposes at 1068 W. Milton Drive (APN: 8625-017-027)
CITY RECOMMENDATION: 1. Accept the offer of easement for public street improvement purposes at 1068 W. Milton Drive (APN: 8625-017-027); 2. Authorize the City Clerk to sign the Certificate of Acceptance; and, 3. Authorize the City Clerk to transmit documents to Los Angeles County Recorder for recording purposes.

Meeting Date: 2/14/2023 / Packet Page #: 3

MEMBER AGENDA ITEMS

7. Presentation of Glendora Village Business Improvement District (BID) Survey Results CITY RECOMMENDATION: 1. Receive and file the report; and, 2. Provide additional direction, as necessary.

8. City Council Appointed Boards and Commissions Recruitment for Terms that Expire on June 30, 2023
CITY RECOMMENDATION: 1. Direct staff to recruit for scheduled and unscheduled vacancies since the unscheduled vacancy created by Commissioner David Chavez resignation is associated with an office term that is scheduled to expire on June 30, 2023; 2. Approve the proposed timeline for the 2023 recruitment for City Council appointed boards and commission with terms that expire on June 30, 2023; and 3. Confirm City Council availability and direct staff to move forward with schedule a special meeting for Tuesday, April 18, 2023 to conduct interviews and make appointments.

UNFINISHED BUSINESS

9. Consideration of a resolution and possible action to update the language on the City’s agendas to reflect recent legislative changes and to adopt a City Council Policy related to reasonable accommodation for Brown Act meetings (AB 2449, SB 1100, and SB 1489) (Strategic Plan Item 58-EMO)
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL UPDATING THE LANGUAGE ON THE CITY’S AGENDAS TO REFLECT THE CHANGES TO THE BROWN ACT ENACTED BY AB 2449, SB 1100, AND SB 1489"; 2. Adopt City Council Policy, the City’s Reasonable Accommodations Policy for City Brown Act meetings; and 3. Direct staff to prepare a form to Brown Act Teleconference Opt-In Form for use.

10. Approve 2023-2026 Memorandum of Understanding (MOU) with the American Federation of State, County, and Municipal Employees (AFSCME) (Strategic Plan item 31-EMO) CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL APPROVING A 2023-2026 MEMORANDUM OF

UNDERSTANDING (MOU) WITH THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES."

11. Approve the Construction Contract with Moshe Levy D/B/A/ Guy Construction (Contractor) for the Meda Avenue and Bus Plaza Improvements within the Glendora Village Project (Plan #1378) in an amount not to exceed $596,191 (Strategic Plan Item 4-ISED, 51-IMCIF) CITY RECOMMENDATION: 1. Approve the Contract with Moshe Levy d/b/a/ Guy Construction (Contractor) for the Meda Avenue and Bus Plaza Improvements within the Glendora Village Project (Plan #1378) in an the amount of $541,992 and a 10% contingency in the among of $54,200 for a total amount not to exceed $596,191; and 2. Authorize the City Manager or his designee to execute the contract including minimal and/or non-substantive changes.

Meeting Date: 2/14/2023 / Packet Page #: 4

NEW BUSINESS

12. Approve a contract with De Novo Planning Group to prepare an update to the General Plan Safety Element, prepare an Environmental Justice Addendum, update the Local Hazard Mitigation Plan, and prepare the accompanying CEQA documents in an amount not to exceed $205,469 (Project: PLN22-0043; Comprehensive General Plan Update) (Strategic Plan Item 3- IESD)
CITY RECOMMENDATION: 1. Approve an Agreement with De Novo Planning Group to prepare an update to the General Plan Safety Element, prepare an Environmental Justice Addendum, update the Local Hazard Mitigation Plan, and prepare the accompanying CEQA documents in the amount of $186,790 including a 10% contingency in the amount of $ 18,679, for a total not to exceed contract amount of $205,469; 2. Authorize the City Manager or his designee to execute the agreement including minimal and and/or non-substantive changes; and

3. Approve an additional appropriation from the General Fund (001) in the amount of $85,569 and the General Plan Maintenance Fund (263) in the amount of $119,900 to the appropriate expenditure accounts for this project.

13. Award the contract to Gentry Brothers, Inc. for Bennett Avenue, Washington Avenue, Westridge Avenue, and Bender Avenue Water and Street Improvements, Plan No. 1338 & 1339 in the amount of $4,431,996.50 and 10% contingency in the amount of $443,200 for a total amount not to exceed $4,875,197 (Strategic Plan Item 46-IMCIF) CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;

2. Award the contract to Gentry Brothers, Inc. for Bennett Ave., Washington Ave., Westridge Ave., and Bender Ave. Water and Street Improvements, Plan No. 1338 & 1339, in the amount of $4,431,996.50 and 10% contingency in the amount of $443,200 for a total amount not to exceed $4,875,197; 3. Authorize the City Manager or his designee to execute the agreement with Gentry Brothers, Inc., including minimal and/or non-substantive changes; 4. Approve a supplemental appropriation from the Water Capital Projects Fund 530 towards the project budget in the amount of $600,000; 5. Accept irrevocable offers of the easement dedication grant to the City for public utility purposes at 758 E. Bennett Ave., Glendora; and 6. Authorize the City Clerk to file and record the easement with County of Los Angeles, Office of County Recorder.

MEMBER/STAFF CLOSING COMMENTS

ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.

Dated: February 8, 2023
Revised: (when applicable) Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 2/14/2023 / Packet Page #: 5

PARTICIPATING IN PUBLIC MEETING
Any person may request to address a legislative body during a public meeting by submitting to the City Clerk a Speakers Request form and stating the topic to be addressed. Speakers Request forms shall be available at the Council Chambers throughout the council meeting.

Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, voicemail, phone call, mail and such other method of communication which may become available. Methods of participation may be subject to change during such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

Members of the public are invited to select an option to utilize as a vehicle to provide public comments during a public meeting.

Ways to participate?
 In-Person;
 Virtually via Zoom Video Communications;
To participate in the meeting from the comfort of your own home or office download zoom on any phone or computer device and use the following meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224 Want to watch?
All our City Council meetings can be watched live through Internet Streaming at www.cityofglendora.org, and/or through Spectrum cable television Channel 3 and Verizon Channel 31.

Ways to provide public comment?
You may give public comment at the commencement of the meeting when the presiding officer calls for public comment. Speakers are limited to three (3) minutes, speaking once, on both on- and off-agenda items. If there are public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Please follow along with the meeting via www.cityofglendora.org/meeting, GlendoraTV cable channels, or City social media live feeds to ensure you call in at the appropriate time for your item(s). To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, voicemail, phone call, mail and such other method of communication which may become available. Methods of participation may be subject to change during such times when a State of Emergency, Health Order or State Executive Order limits in-person participation. Members of the public are invited to select an option to utilize as a vehicle to provide public comments during a public meeting.

OPTION 1: IN PERSON
Public Comments can be submitted via the Public Comment Card located in the back of the room and/or by the City Clerk desk at the front of the dais. Public Comment Cards should be submitted to the Clerk upon completion and before the closing of Public Comment or Public Hearing.

When your name is called, please step to the podium and state your name before beginning your presentation.

OPTION 2: LIVE COMMENTS
Public is invited to participate via Zoom Video Communications by enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. If you wish to address the governing board on any matter posted on the agenda or within subject matter jurisdiction should utilize one of the following protocols:

Utilizing “Raise Your Hand” Feature Utilizing “Chat” Feature Call In Step 1. Virtually “raise your hand”
using zoom,
Step 2. Wait to be called on by the City
Clerk, Step 3. Unmute your audio,
Step 4. Verbalize your comments (less
than 3 minutes)
Step 1. Utilizing “Chat” send a message to
webmaster and let them know which item(s)
you wish to comment on (aka: Public
Comment, Item #?)),
Step 2. Wait to be called on by the City Clerk,
Step 3. Unmute your audio,
Step 4. Verbalize your comments (less than 3
minutes)
Step 1. Dial (669) 900-6833,
Step 2. When prompted, enter the Meeting ID
932 924 7224. Once admitted, you will hear the
meeting live,
Step 3. At the beginning of public comment
and/or the public hearing item you wish to
comment, press Star 9 to request to speak,
Step 4. Once it is your turn, you will hear an
audio command asking you to press Star 6 to
unmute your mic.

OPTION 3: E-MAIL
Public Comments can be submitted via email to [email protected] with the subject “Public Comment – Insert Governing Body and Meeting Date”. Public Comments received will be added to the associated Agenda Packet before 5:00 p.m. each day leading up to meeting (weekends and holidays excluded). Emails received in real time and prior to the commencement of Public Comment Period or Public Hearing and not already incorporated in the agenda will be read out loud (up to 3 minutes).

OPTION 4: MAIL
Public comments may be mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment. The City Clerk will read public comments received out loud (up to 3 minutes) into the public record if received before 5 p.m. on the date of the meeting.

Otherwise, public comments will be considered late correspondence and incorporated into the meeting minute record.

If you have any questions, feel free to contact the City Clerk’s Department at (626) 914-8210 or via email at [email protected].

Meeting Date: 2/14/2023 / Packet Page #: 6

CITY OF GLENDORA PUBLIC MEETINGS
The City Council adopted new rules relating to the conduct of public meetings, proceedings, and business in the City of Glendora on February 9, 2021 (Resolution CC 2021-02) and go into effect on April 1, 2021.

MEETING SCHEDULE
Regular meetings of the City Council and Council appointed boards and commission are conducted in the City of Glendora, Council Chamber located at 116 E. Foothill Boulevard, Glendora. To participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224 City Council/Board and Commission Meeting Schedule
Legislative Body Meets Time
Board of Library Trustees 3
rd Monday of each month 7:00 p.m.

Business Improvement District (BID) Advisory Board 1
st Thursday of month 8:30 a.m.

City Council 2
nd & 4th Tuesday of each month 5:00 p.m. Closed Session (when scheduled) 7:00 p.m. General business session
Community Services Commission 3
rd Thursday of month 7:00 p.m.

Planning Commission 1
st Tuesday of the month 7:00 p.m.

Water Commission 4
th Thursday of January, April,
July and October
6:00 p.m.

POSTING LOCATIONS
Agendas are available at the following locations:
• City Clerk's Office • Glendora Public Library Government Kiosk and Bulletin Board • Crowther Teen and Family Center Bulletin Board • City's web page at cityofglendora.org/citymeetings CURFEW
In the absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn City Council meetings at 10:30 p.m. or as soon thereafter as is reasonably practicable. This means that under normal circumstance, the City Council will complete action on whatever agenda item is being discussed/debated at 10:30 p.m. after which the Presiding Officer shall adjourn the regularly scheduled meeting to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continue.

STAFF REPORTS
As a general rule, staff reports, or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72 hours prior to the scheduled City Council meeting for public inspection at Glendora City Hall, via public kiosks located in the City Clerk’s office and at the Glendora Public Library during regular business hours, and on the City’s website at cityofglendora.org/citymeetings. In addition, meetings can be viewed live at the time posted on the agenda and related staff reports can be opened and viewed simultaneously along with the streaming of the meeting at cityofglendora.org/citymeetings.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda after the posting of the agenda will be available for public review in the City Clerk''s Office, 116 E. Foothill Boulevard, Glendora, California, during normal business hours. In addition, such writings or documents will be made available for public review at the respective public meeting and via the City’s website at cityofglendora.org/citymeetings.

SUBMITTAL OF INFORMATION BY MEMBERS OF THE PUBLIC FOR DISSEMINATION MEETINGS Any member of the public who desires to submit documentation in hard copy form may do so prior to the meeting by emailing their comments and/or information to [email protected]. This information will be disseminated.

CITY SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
It is the intention of the City of Glendora to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Irvine will attempt to accommodate you in every reasonable manner. Please contact the City Clerk's Office at (626) 914-8210 no later than 72 hours prior to the meeting. (28 CFR

34.102.104 ADA TITLE II).

Assisted listening devices are available at the meeting for individuals with hearing impairments. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35. 104 ADA Title II) For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at [email protected].

Meeting Date: 2/14/2023 / Packet Page #: 7

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 14, 2023
FROM: COMMUNITY DEVELOPMENT DISTRICT(S): CITYWIDE
SUBJECT: A PUBLIC HEARING FOR THE CONSIDERATION OF A RESOLUTION REQUIRED TO

SUBMIT FEDERAL TRANSIT ADMINISTRATION (FTA) GRANT APPLICATIONS AND

RECEIVE INPUT ON THE AVAILABILITY OF NON-PROFIT TRANSPORTATION SERVICE PROVIDERS TO RENDER PARA-TRANSIT SERVICE (STRATEGIC PLAN ITEM 54-IMCIF)

RECOMMENDATION
That the City Council:

Open and conduct the Public Hearing, accept evidence and testimony presented, and in the absence of evidence to the contrary, consider the following:

1. Make a finding that there are no non-profit agencies readily available to carry out the proposed service within the City of Glendora; and,

2. Adopt a City Council Resolution entitled, “A Resolution of the City Council of the City of Glendora, California, authorizing the Community Development Director to sign the General Certifications and Assurances Required to submit FTA grant applications.”

EXECUTIVE SUMMARY
Periodically, the Los Angeles County Metropolitan Transportation Authority (Metro) holds a Solicitation of Proposals for FTA funds under Section 5310 Enhanced Mobility for Seniors and Individuals with Disabilities. The goal of the Section 5310 program is to improve mobility for seniors and individuals with disabilities by removing barriers to mobility and expanding transportation options. Section 5310 funds can be used for a variety of projects including purchase of public transit vehicles, dial-a-ride operations, and dispatching software. The recommended actions allow the City of Glendora to be eligible for Section 5310 funds and to allow the Community Development Director to sign all necessary sections for the grant application.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
A public hearing of the same nature was conducted on June 11, 2019, for the 2019 funding cycle. City of Glendora applied for the FTA Section 5310 grant and was awarded $304,309 in funding for traditional capital assistance to procure four (4) Class V vans and upgraded dispatching software for replacement.

DISCUSSION
Public transit capital and operations in the City of Glendora are funded primarily by Proposition A and Proposition C Local Return. Both sources are distributed by formula based on population. As such the City of Glendora is limited in its ability to expand service and modernize the public transit service within the existing funding envelope. It is therefore necessary to seek grant opportunities to leverage our local funding sources for new capital and operational needs.

A public hearing is required to allow private non-profit agencies to demonstrate whether they are readily available to provide paratransit service. “Readily available” is defined as “interested, willing, and capable of providing the proposed service at a comparable cost to the identified clientele, in the same service area, with the same hours of frequency, and at the same level of service.” If non-profit agencies are not Item #3. Page 1
Meeting Date: 2/14/2023 / Packet Page #: 8
Staff Report Page 2 of 2
readily available to carry out the proposed service, then the City of Glendora becomes eligible to apply for the funding (Attachment A).

Maintaining the health of the public transit fleet in Glendora is essential to maintaining high levels of customer satisfaction and on time performance. While highly competitive, the 5310 program presents an opportunity for the City of Glendora to maximize funding opportunities to modernize the transit fleet and fund paratransit operations. The application will request one (1) replacement vehicle and $200,000 in grant funding for proper ADA renovations to the new Transportation Yard, previously known as the Parks Yard. The total grant request will be approximately $276,000. The Transportation Division will be moving to the Parks Yard sometime in 2023 and will need proper ADA modifications to bring the building up to code. The current nature of the building is not equipped to handle persons with disabilities. The second recommended action will allow for timely completion of the grant and submittal by the deadline of February 28, 2023.

This action supports the City of Glendora’s Strategic Plan by implementing three of five goals:
 Increase financial stability and sustainability
 Enhance and modernize the organization
 Improve and maintain the City’s infrastructure and facilities

FISCAL IMPACT
The Section 5310 program requires a 20% local match. Local match will be provided by Fund 209 – Proposition A Local Return. Funds are available for the match. Once awarded, further Council approval will be needed for the purchase of the vehicles and other related grant items.

ENVIRONMENTAL DETERMINATION
The recommended action to adopt the subject resolution is exempt from the California Environmental Quality Act ("CEQA"), pursuant to State CEQA Guidelines per Section 15061 (b)(3), the "General Rule" that CEQA only applies to projects that may have an effect on the environment.

Prepared By Vanessa Nalbandian, Management Analyst
Concurs With Not Applicable
Reviewed By Jeff Kugel, Community Development Director
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Notice of Public Hearing
B. Resolution
Item #3. Page 2
Meeting Date: 2/14/2023 / Packet Page #: 9
San Gabriel Valley Examiner
709 E. Route 66 Ste. A
Glendora, CA 91740
626-852-3374
City of Glendora
Attn: City Clerk
116 E. Foothill Blvd.

Glendora, CA 91741

PROOF OF PUBLICATION
(201 5.5 C.C.P.)

STATE OF CALIFORNIA
County of Los Angeles
I am over the age of eighteen years, I am not
a party to the above-entitled matter. I am the
principal clerk of the Publisher of the San
Gabriel Valley Examiner, an adjudicated
newspaper of general circulation printed and
published weekly in the City of Glendora,
County of Los Angeles. The San Gabriel Valley
Examiner has been adjudged a newspaper of
general circulation by the Superior Court of
the County of Los Angeles, State of California,
under the date of July 19, 1999, case Number
KS 005341. The notice, of which the annexed
is a true printed copy, has been published in
each regular and entitled issue of said
newspaper and not any supplement thereof on
the following dates to wit:

January 12, 2023
I declare under penalty of perjury that the
foregoing is true and correct.

Executed in the City of Glendora, Los Angeles
County, California
On this 12th day of January 2023.

Signature

NOTICE OF PUBLIC HEARING
City of Glendora
_____________________________________________
NOTICE IS HEREBY GIVEN that the City of Glendora will hold a public hearing in the City Council Chamber of City Hall, 116 E. Foothill Boulevard, Glendora, California, on Tuesday, February 14, 2023 at 7:00 p.m. to receive comments from non-profit agencies regarding the City of Glendora's intent to apply for the Federal Transit Administration (FTA) Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program. The City of Glendora proposes to apply for the FTA Section 5310 Program Grant for the purpose of meeting the transportation needs of seniors and persons with disabilities where public mass transportation services are otherwise unavailable, insufficient, or inappropriate. A public hearing is required to allow private non-profit agencies to demonstrate whether they are readily available to provide paratransit service. "Readily available" is defined as "interested, willing, and capable of providing the proposed service at a comparable cost to the identified clientele, in the same service area, with the same hours of frequency, and at the same level of service." If non-profit agencies are not readily available to carry out the proposed services, then the City of Glendora becomes eligible to apply for the funding.

PLEASE TAKE NOTICE that in the event that a state of emergency is in effect and that COVID protocols are imposed that require masking, vaccination verification and/or social distancing are in effect at the time scheduled to conduct this public hearing, it may be necessary to conduct a virtual City Council meeting utilizing the Zoom Video Communications platform. Enter meeting ID# cityofglenodra.org/zoom.

All interested parties are invited to attend said hearing and express their views on this matter. Should you be unable to attend the public hearing, your testimony must be made in writing and delivered prior to the scheduled hearing date as follows: City Clerk Department, 116 E. Foothill Blvd, Glendora, CA, 91741, [email protected].

Further information on this item will be posted to the city's website at CityofGlendora.org/citymeetings and will be on file for public inspection and copying for the cost of duplication, at the office of the City Clerk, 116 E. Foothill Blvd, Glendora, CA, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, exclusive of holidays, within those hours for agenda posting and public inspection as required by the Ralph M. Brown Act, California Government Code 54950 et seq. as applicable to this meeting.

Further Information on the above application may be obtained or viewed at the Transportation Division, located at 410 E Dalton Ave., Glendora, CA 91741 or by telephone at 626-852-4846.

If you challenge this action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Glendora at, or prior to, the public hearing"
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Mailed: Thursday, January 12, 2023

CERTIFICATION
I, hereby certify that I posted a copy of this Notice on the bulletin board outside the City Hall Council Chamber, 116 E. Foothill Boulevard on January 3, 2023.

Kathleen R. Sessman, MMC
City Clerk/Communications Director
Publish in the San Gabriel Valley Examiner on January 12, 2023. #GA01 Item #3. Page 3
Meeting Date: 2/14/2023 / Packet Page #: 10
RESOLUTION CC 2023 -

A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE

COMMUNITY DEVELOPMENT DIRECTOR TO SIGN THE GENERAL

CERTIFICATIONS AND ASSURANCES REQUIRED TO SUBMIT

FEDERAL TRANSIT ADMINSITRATION (FTA) GRANT

APPLICATIONS TO THE LOS ANGELES COUNTY METROPOLITAN

TRANSPORTATION AUTHORITY

THE CITY COUNCIL
City of Glendora, California
WHEREAS, the Los Angeles County Metropolitan Transportation Authority (Metro) has released a Fiscal Year 2023 Solicitation for Proposals for the Federal Transit Administration (FTA) Section 5310 Enhanced Mobility of Seniors and Persons with Disabilities Program; and WHEREAS, the City of Glendora has identified the need for replacement vehicles and additional local transit service to improve the mobility for seniors and persons with disabilities; and
WHEREAS, the City of Glendora assures that no person, on the grounds of race, color, creed, national origin, sex, age, or disability, shall be excluded from participating in, or denied the benefits of, or be subject to discrimination under any project, program, or activity (particularly in the level and quality of transportation services and transportation-related benefits) for which the application receives federal assistance funded by the FTA; and WHEREAS, the City of Glendora assures that it shall not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability and that it shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age; and
WHEREAS, the City of Glendora certifies that it will conduct any program or operate any facility that receives or benefits from federal financial assistance administered by the FTA in compliance with all applicable requirements imposed by or pursuant to 49 CFR Part 27, “Nondiscrimination on the Basis of Disability Program or Activities Receiving Federal Financial Assistance,” and Americans with Disabilities Act of 1990, as amended, at 49 CFR Parts 27, 37, and 38; and
WHEREAS, the City of Glendora assures that it will comply with the federal statutes, regulations, executive orders, and administrative requirements, which relate to applications made to grans received from FTA. The applicant acknowledges receipt and awareness of the list of such statutes, regulations, executive orders, and administrative requirements provided as referenced in FTA Circular 9070.1G – Section 5310 Program Guidance and Application Instructions; and WHEREAS, the City of Glendora certifies that the contracting and procurement procedures that are in effect and will be used by the applicant for Section 5310 equipment and services are in accordance and comply with the significant aspects of FTA Circular 4220.1F, “Third Party Contracting Guidelines;” and
Item #3. Page 4
Meeting Date: 2/14/2023 / Packet Page #: 11
Resolution CC 2023-_____ Page 2 of 3
WHEREAS, the City of Glendora certifies that any proposed project for the acquisition of or investment in rolling stock is in conformance with FTA rolling stock guidelines; and WHEREAS, the City of Glendora certifies that it will comply with applicable provisions of 49 CFR Part 605 pertaining to school transportation operations which prohibits federally funded equipment or facilities from being used to provide exclusive school bus service; and WHEREAS, the City of Glendora certifies that it will comply with Government Code 41 U.S.C.701 et seq, and 49CFR, Part 32 in matters relating to providing a drug-free workplace; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the City of Glendora authorizes the Community Development Director to sign the General Certifications and Assurances required to submit Federal Transit Administration (FTA) grant applications to the Los Angeles County Metropolitan Transportation Authority.

SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this __ day of ________, 2023.

City Council of Glendora, CA
BY:

GARY BOYER
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney
Item #3. Page 5
Meeting Date: 2/14/2023 / Packet Page #: 12
Resolution CC 2023-_____ Page 3 of 3

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the ___ day of ______, 20__, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #3. Page 6
Meeting Date: 2/14/2023 / Packet Page #: 13

CALL TO ORDER
Mayor/Chair Boyer called the regular meeting of the City Council, Successor Agency and Housing Authority of the City of Glendora to order at 5:00 p.m.

ROLL CALL
Councilmembers/Commissioners present: Michael Allawos, Karen Davis, David Fredendall, Mayor Pro Tem Mendell Thompson, and Mayor Gary Boyer
Councilmembers/Commissioner absent: None
Staff Members present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager Moises Lopez, Police Chief Matt Egan, Administrative Services Director/City Treasurer Marie Ricci, Community Development Director Jeff Kugel, Community Services Director John Aguirre, Library Director Janet Stone, Information Technology Director Sam Robbin, City Clerk/Communications Director Kathleen Sessman, Captain Chris Stabio, Economic Development and Housing Manager Valerie Velasquez, City Planner Mark Carnahan, Associate Civil Engineer Michael Mai, Assistant Public Works Director Michael Sledd, Assistant City Attorney Danny Aleshire (via Zoom), Senior Human Resources Analyst Christi Giannone, Principal Engineer Maliha Ansari, Assistant Director - Finance Kyle Johnson, Parks Supervisor Raquel Falco, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and City Clerk Specialist Lorena Cordova

CLOSED SESSION
City Attorney Wynder read the agendized Closed Session title into the record as follows:

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
A closed session will be held, pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Matthew & Mattie Reilly v. City of Glendora, USDC Case No. 2:23- cv-00290-SB-PD; City of Glendora v. Lucas Wang, LASC Case No. 20PSCV00382; City of Glendora v. Beverly Jean Sullivan, LASC Case No. 21STCV33395; Jennifer Perry v. City of Glendora, LASC Case No. 21STCV43152; Josefina Rollice v. City of Glendora, LASC Case No. 21STCV43152; Jose Mojica v. City of Glendora, et al; LASC Case No. 21STCV33157; McMillan v. City of Glendora, et al USDC Case No. 2:22-CV-08100-AB-PVC; City of Glendora v. Beverly Jean Sullivan; LASC Case No. 21STCV33395; Patton v. Glendora, Case No. LASC 22STCV37752; Glendora v. 1717 GRAND HOLDINGS, LLC and SEDRAK EIKMYAN, LASC Case No. (pending case assignment)

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION A closed session will be held, pursuant to Government Code § 54956.9 (d)(2) or (d)(3) & City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, January 24, 2023
Council Chamber, 116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Item #4. Page 1
Meeting Date: 2/14/2023 / Packet Page #: 14
Minutes Tuesday, January 24, 2023 Page 2 of 9
City Council Meeting City Council, Successor Agency and Housing Authority (e)(1) because there is a significant exposure to litigation in 63 cases.

Mayor Boyer invited public comment and inquired if any requests had been received. There were no written correspondence and/or request from participants wishing to provide public comment; therefore, Mayor Boyer convened the meeting into Closed Session at 5:02 p.m.

Mayor Boyer adjourned Closed Session at 6:31 p.m. and reconvened the meeting back into open session at 7:00 p.m. with all members present and requested that City Attorney Wynder report out of Closed Session.

City Attorney Wynder stated that Closed Session was held and reported the following actions: Items #1) and #2) A quarterly review on all matters pending litigation and claims which may give rise to litigation in the future was conducted. Privilege and confidential briefings were given by City Attorney's office, questions were asked and answered, there was no reportable action taken, except in regards to the Mojica v. City of Glendora case in which a briefing was provided to Council on the outcome of a mediation and tentative terms and conditions of settlement were presented and unanimously approved by the City Council no other reportable action was taken.

INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Reverend Karen Davis of the First Christian Church of Glendora.

The Pledge of Allegiance was led by Fred Sparling.

STUDENT REPORTS

3. Presentation of High School Student Representative Report Student reports were presented by Charter Oak High School Student Representative Viviana Salazar and Whitcomb High School Student Representative Josh Medel.

REORDERING OF AND ADDITIONS TO THE AGENDA
Councilmember Fredendall requested to pull Consent Calendar Item #13 for separate discussion.

PUBLIC COMMENT
Mayor/Chair Boyer opened the public comment period. Written correspondence and/or requests to provide comments were received from the following: John Harrold, Fred Sparling, Rich Patton, Ian Lawrence-Tourinho, Gary Marzolino, Fred Raab, John Meyer, Kathleen Guccia, and Gil Aguirre.

There were no additional request received, and therefore, Mayor/Chair Boyer closed the public comment period.

MEMBER STATEMENTS/REPORTS
Councilmember Allawos provided an update on the San Gabriel Valley Council of Governments (COG) Governing Board, homeless initiative; residents running red lights and not paying attention to Item #4. Page 2
Meeting Date: 2/14/2023 / Packet Page #: 15
Minutes Tuesday, January 24, 2023 Page 3 of 9
City Council Meeting City Council, Successor Agency and Housing Authority traffic on Lorraine Avenue and Route 66 and requested an update at a future Council meeting.

Mayor Pro Tem Thompson provided an update on the Gold Line construction and announced that the activity at Lone Hill Avenue should be concluded by the end of the month.

Councilmember Davis expressed her condolences to the City of Monterey Park from the recent shooting; and provided suicide and crisis line 988 and 211.

Councilmember Fredendall commented on his appointment to regional water boards, provided an update on water conservation and recent rain fall numbers, and encouraged residents to continue to conserve.

Mayor Boyer gave an update on new transportation services being provided around Southern California and announced the opening of a new line that connects Cal Poly Pomona to Downtown Los Angeles; and offered special Happy Birthday wishes to Homer Tidwell who turned 105.

CITY MANAGER AND CITY ATTORNEY STATEMENTS
There were no statements or reports given.

SPECIAL ITEMS

4. Quarterly 2020-23 Strategic Plan Update for January 2023 (All Strategic Plan Items) A PowerPoint was presented by City Manager Raymond.

City Council discussion included upcoming Strategic Planning Session and revisiting the vision and mission statement.

5. Presentation by Southern California Edison (SCE)
A PowerPoint was presented by Southern California Edison (SCE) Government Relations Manager Jeannette Soriano and Southern California Edison District Manager - Covina District Travis Parks.

6. Southern California Association of Government (SCAG) 101 Presentation A PowerPoint was presented by Southern California Association of Government (SCAG) Regional Affairs Officer Ivette Macias.

7. Presentation by Hope Street Coalition on Homelessness (Requested by Boyer and Allawos) A PowerPoint was presented by Hope Street Coalition Executive Director Paul Webster.

PUBLIC HEARINGS

8. A Public Hearing to consider a resolution to approve Tentative Tract Map No. 72413; Variance; and Development Plan Review for a private gated development of thirteen new single-family residential lots, two private streets, a remainder parcel designated for open space, Item #4. Page 3
Meeting Date: 2/14/2023 / Packet Page #: 16
Minutes Tuesday, January 24, 2023 Page 4 of 9
City Council Meeting City Council, Successor Agency and Housing Authority and flood control structures (Project No. PLN14-0024; Applicant: Dreamland Investments, LLC; Location: 950 North Silent Ranch Drive)
Mayor Boyer read title into the record and opened the Public Hearing.

Staff report and PowerPoint was presented by City Planner Carnahan and available to answer questions was staff/City Consultants Algis Marciuska, Principal Civil Engineer Maliha Ansari, and Project Landscape Architect Rosalio Serna.

Applicant presentation given by Alan Chou from Dreamland Investments, LLC, Project Civil Engineer Amy Bledsoe from Giron Engineering and Brent Travis from WEST Consultants, Inc.

Mayor Boyer invited public testimony and inquired if any requests have been received to provide testimony. Written correspondence and/or requests to provide comments in support were received from the following: Fred Raab, Phil Doudar, James Green, Sylvia Barton, Mariellen Ross, LeeAnn Polarek, and Erica Landmann.

Applicant responded to questions and provided closing statements.

City Council discussion included concerns with back flow; tree planning timeline; offering a bond for payment of new trees in the city because of the size of tree mitigation; volume and measurements provided by the LA County regarding the flood control; current dams; two additional recommendations recommended by the Planning Commission to 1. The fees should be based on square footage not by a straight divided by twelve (12) analyst and 2. Property owner should do a community outreach for this project; pros and cons of requiring a deposit and/or bond as a security to ensure that the remaining 443 trees get planted.

Councilmember Davis motioned to extend past the 10:30 p.m. meeting curfew, seconded by Mayor Pro Tem Thompson, seeing no objection the meeting continued.

There were no additional questions or comments; therefore, Mayor Boyer closed the Public Hearing.

A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Adopt an Initial Study/Mitigated Negative Declaration pursuant to the California Environmental Quality Act (CEQA); and, 2. Adopt a City Council Resolution CC 2023-04 entitled, “A RESOLUTION OF THE CITY COUNCIL APPROVING TENTATIVE TRACT MAP NO. 72413, A VARIANCE, AND DEVELOPMENT PLAN REVIEW FOR THE GRAND ESTATES PROJECT LOCATED AT 950 NORTH SILENT RANCH DRIVE; AND CERTIFYING THE PROJECT’S INITIAL STUDY AND MITIGATED NEGATIVE DECLARATION (PROJECT NO. PLN14-0024);” with requested revisions to add the two additional conditions of approval recommended by the Planning Commission; and require a performance bond for seven (7) years in the amount not to exceed $593,890 for in-lieu tree fee.

REQUEST FOR ADDITIONAL REORDERING OF AGENDA
Councilmember Fredendall requested to move Agenda Item #15 be heard before Consent Calendar, Item #4. Page 4
Meeting Date: 2/14/2023 / Packet Page #: 17
Minutes Tuesday, January 24, 2023 Page 5 of 9
City Council Meeting City Council, Successor Agency and Housing Authority seeing no objection Consent Calendar items were moved to after Agenda Item # 15. Mayor Boyer called for Agenda Item #15.

CONSENT CALENDAR
A motion was made by Karen K. Davis, seconded by Mendell Thompson, to approve Items #9 - #14 as presented affirming the actions appropriate to each item with the exception that Item #13 which was pulled for separate discussion.

9. Affirm minutes from January 10, 2023 regular joint meeting The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.

10. City of Glendora and Glendora Successor Agency Investment Report for December 2022 The City Council 1. Received and filed the Monthly Investment Activity Report for December 2022.

11. Award a contract services agreement to MDJ management for the purchase and installation of exterior led lighting project at the water yard in an amount not to exceed $119,176 (Strategic Plan Item 46-IMCIF)
The City Council 1. Awarded a Contract Services Agreement with MDJ Management for the Purchase and Installation of exterior LED lighting at the Glendora Water Yard in the amount of $108,341.10 with a 10% contingency in the amount of $10,834.11 for a total contract amount not to exceed $119,176; 2. Authorized the City Manager or his designee to execute the agreement with MDJ Management including minimal and/or non-substantive changes; 3. Approved an additional appropriation to this project from the Water CIP Fund 530 in the amount of $14,176; and 4.

Authorized the Acting Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

12. Award an Agreement to Air-Ex Air Conditioning, Inc. for Library Boiler Replacement in the amount of $94,822 (Strategic Plan Item 49-IMCIF)
The City Council 1. Adopted a Categorical Exemption from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) of the California Code of Regulations; 2. Awarded an agreement to Air-Ex Air Conditioning, Inc. for Library Boiler Replacement project in the amount of $94,822.00; 3. Authorized the City Manager or his designee to execute the agreement with Air-Ex Air Conditioning, Inc., including minimal and/or non-substantive changes; and 4. Authorized the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

13. Second Reading and Adoption of Ordinance No. 2075 Amending Section 21.06.070 of the Glendora Municipal Code Title 21 (Zoning) Regarding Outdoor Dining Standards in the Glendora Village (PLN22-0041)
Item #4. Page 5
Meeting Date: 2/14/2023 / Packet Page #: 18
Minutes Tuesday, January 24, 2023 Page 6 of 9
City Council Meeting City Council, Successor Agency and Housing Authority RECOMMENDATION: 1. Waive full reading, read by title only, and adopt on second reading Ordinance No. 2075entitled, “AN ORDINANCE OF THE CITY OF GLENDORA, CALIFORNIA, AMENDING TITLE 21 (ZONING), Section 21.06.070 (CCAP Zoning Development Standards) OF THE GLENDORA MUNICIPAL CODE RELATING TO OUTDOOR DINING (PLN22-0041).”
Councilmember Fredendall pulled Consent Calendar Item #13 for discussion he is in favor of this ordinance asked if we were to make any changes to the language of the ordinance would that cause us to have to restart the 1st reading and adoption of the 2nd; clarification on when the ordinance would become effective and when the application process will be finalized; a summarize will be put together to before the implementation; when the fee discussion will be brought to Council.

A motion was made by Karen K. Davis, seconded by Mendell Thompson, to approve consent calendar Item #13 as presented.

14. Authorize the Purchase of a Server Refresh and Consolidation from SidePath in the amount of $136,935.88 (Strategic Plan Item 47-IMCIF)
The City Council authorized the purchase of the server refresh hardware from SidePath in the amount of $136,935.88.

MEMBER AGENDA ITEMS

15. Recommendations to the City Council - Ad Hoc Antique Streetlight Citizen's Advisory Panel RECOMMENDATION: 1. Moves forward with the Antique Street Light project due to the overwhelming interest from the residents in the affected assessment district area and beyond, to see this little bit of Americana be saved for posterity as well as to enhance the safety in the affected neighborhoods. To this end, the Panel recommends: a. that the estimated funding gap ($1,969,145 - $2,282,995) be filled by the City, and that the balloting process be formally initiated to establish an assessment district; b. if the City does not fill the funding gap, delay the balloting process, and direct Public Works staff to pursue additional grant funding opportunities from local, state and/or federal governments as well as non-profit organizations;

2. Maintain the historic value of the current lights, by refurbishing where possible the existing lights and parts visible above ground; 3. Form a renewed Ad HOC committee to move into the next phase, in collaboration with the Glendora Historic Society and City Public Works to continue efforts around public outreach, firm up additional details and generally remain a conduit for the residents to speak into as the project moves on to balloting; 4. Seeks additional grant funds from local, state and/or federal governments as well as non-profit organizations to subsidize any shortcomings beyond the current grant of $1.5 million or subsequent bid’s covering the cost related to the operationalizing and preservation of the antique streetlights; and 5. Dismiss current bid or seek additional bids and allow for the Ad HOC committee to establish a bid Task Force to aid City Public Works wherever possible in the efforts put forth to solicit bids and research where to cap the annual cost escalator. This Task Force should also form recommendations for best practices and policy recommendations to maintain proper maintenance and avoid shortfalls together with City Public Works.

Item #4. Page 6
Meeting Date: 2/14/2023 / Packet Page #: 19
Minutes Tuesday, January 24, 2023 Page 7 of 9
City Council Meeting City Council, Successor Agency and Housing Authority Mayor Boyer recused himself from the discussion as he owns property within the jurisdiction and left the dais at 10:44 p.m.

Staff report and PowerPoint was presented by Ad Hoc Antique Streetlight Citizen's Advisory Panel Chair Patrick Hollanders.

City Council discussion included actions of the panel; forming an antique streetlight district; required assessment and vote; public engagement and the results; funding sources; bid received and the cost estimates; opposition to utilizing additional general funds; funding sources; pros and cons of project and having the antique streetlight turned on; bidding process; and conversations with consultants regarding electrical work required.

A motion was made by Michael Allawos, seconded by David J. Fredendall, to request city staff to prepare a "build" no build path and times line with the following points to be addressed and brought back to Council no later than by February 28, 2023 City Council meeting: 1. Final disposition recommendation of the city owned historic lights in the "no build" scenario; 2. Investigate a phase installation approach with the available funds; 3. Address other funding sources including grants and private donations; 4. Reach out to companies in this space for industry input including the eleven companies that pulled bids but not submit a bid; 5. Investigate establishing a lighting district with a to be determined not to exceed $200 per parcel; 6. Investigate the city being a general contractor on this project; and, 7. Continue the Ad Hoc Antique Committee involvement until a final City Council decision has been made.

An oral roll call vote was conducted, and the motion carried 4 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: (None); ABSENT: Gary Boyer; ABSTAIN: (None).

Mayor Boyer rejoined the meeting and took his place at the dais at 11:09 p.m.

NEW BUSINESS

16. Award the Contract To Doug Martin Contracting Company, Inc. for Citywide Slurry Seal Fiscal Year (FY) 2022-2023, Plan No. 1373 in an amount Not To Exceed $185,185.78 (Strategic Plan Item 46-IMCLF)
RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act Pursuant to Section 15301(c) of the California Code of Regulations; 2. Award the Contract to Doug Martin Contracting Company, Inc. for Citywide Slurry Seal FY 2022-2023, Plan No. 1373 in the amount of $168,350.71, with a 10% contingency in the amount of $16,835.07, for a total amount of $185,185.78; 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes; and 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

Staff report and PowerPoint was presented by Associate Civil Engineer Mai.

Mayor Pro Tem Thompson announced that he be abstaining due to a possible conflict as he lives within the area of the project.

Item #4. Page 7
Meeting Date: 2/14/2023 / Packet Page #: 20
Minutes Tuesday, January 24, 2023 Page 8 of 9
City Council Meeting City Council, Successor Agency and Housing Authority A motion was made by Michael Allawos, seconded by Karen K. Davis, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act Pursuant to Section 15301(c) of the California Code of Regulations; 2. Award the Contract to Doug Martin Contracting Company, Inc. for Citywide Slurry Seal FY 2022-2023, Plan No. 1373 in the amount of $168,350.71, with a 10% contingency in the amount of $16,835.07, for a total amount of $185,185.78; 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes; and 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

An oral roll call vote was conducted, and the motion carried 4 - 1 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: Mendell Thompson.

17. Award the contract for Mauna Loa Avenue, East of Glendora Avenue Water and Street Improvements, Plan No. 1346 & 1347, to Stephen Doreck Equipment Rentals, Inc. in the amount of $2,649,395 (Strategic Plan Item 46-IMCIF)
RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Approve the Plans and Specifications for Mauna Loa Avenue, East Of Glendora Avenue Water And Street Improvements, Plan No. 1346 & 1347 in District 3; 3. Award the contract for Mauna Loa Avenue, East of Glendora Avenue Water and Street Improvements, Plan No. 1346 & 1347, to Stephen Doreck Equipment Rentals, Inc. in the amount of $2,649,395; 4. Authorize the City Manager or his designee to execute the agreement with Stephen Doreck Equipment Rentals, Inc., including minimal and/or non-substantive changes; 5. Authorize the Administrative Services Director to appropriate $1,355,000 by moving programmed funding from FY 2023/24 to FY 2022/23 within Water CIP Fund 530 and Measure M Fund 255; 6.

Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 7. Accept irrevocable offers of the easement dedication grant to the City for public utility purposes at 101 E. Duell Street and 101 E. Linfield Street, Glendora.

Staff report and PowerPoint was presented by Associate Civil Engineer Mai.

A motion made by Michael Allawos, seconded by Mendell Thompson, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Approve the Plans and Specifications for Mauna Loa Avenue, East Of Glendora Avenue Water And Street Improvements, Plan No. 1346 & 1347 in District 3; 3. Award the contract for Mauna Loa Avenue, East of Glendora Avenue Water and Street Improvements, Plan No. 1346 & 1347, to Stephen Doreck Equipment Rentals, Inc. in the amount of $2,649,395; 4.

Authorize the City Manager or his designee to execute the agreement with Stephen Doreck Equipment Rentals, Inc., including minimal and/or non-substantive changes; 5. Authorize the Administrative Services Director to appropriate $1,355,000 by moving programmed funding from FY 2023/24 to FY 2022/23 within Water CIP Fund 530 and Measure M Fund 255; 6. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 7. Accept irrevocable offers of the easement dedication grant to the City for public utility purposes at 101 E. Duell Street and 101 E. Linfield Street, Glendora.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); Item #4. Page 8
Meeting Date: 2/14/2023 / Packet Page #: 21
Minutes Tuesday, January 24, 2023 Page 9 of 9
City Council Meeting City Council, Successor Agency and Housing Authority ABSENT: (None); ABSTAIN: (None).

MEMBER/STAFF CLOSING COMMENTS
City Manager Raymond announced Civil Engineer Assistant Alexis Escobar's departure from the City and offered his best wishes on this new endeavor.

ADJOURNMENT
Mayor Boyer adjourned the meeting at 11:33 p.m.

Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on __________________ by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).

Item #4. Page 9
Meeting Date: 2/14/2023 / Packet Page #: 22

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 14, 2023
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: REVIEW AND AFFIRM DISBURSEMENTS FOR JANUARY 2023 IN THE AMOUNT OF $4,575,149.49

RECOMMENDATION
That the City/Authority Council:

1. Review and affirm disbursements for January 2023 in the amount of $4,575,149.49.

EXECUTIVE SUMMARY
For January 2023 the City disbursed the following amounts through accounts payable and payroll.

Date A/P Payroll Total
1/06/2023 $133,684.70 $133,684.70
1/13/2023 $1,226,314.44 $646,118.92 $1,872,433.36
1/20/2023 $1,243,215.39
1,343,380.43
$1,243,215.39
1/27/2023 $729,225.80 $596,590.24 $1,325,816.04
Total $3,332,440.33 Total $4,575,149.49

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Pursuant to the Glendora Municipal Code Section 2.20.030 Departmental reports, the Finance Department shall provide a comprehensive report on disbursements, at least on a quarterly basis.

DISCUSSION
Notable disbursements in January include $563,780 for road maintenance and repair including the St.

Vladimir Street project.

FISCAL IMPACT
There is no fiscal impact associated with the recommended action.

ENVIRONMENTAL DETERMINATION
Not Applicable
Prepared By Jonathan Logue, Accounting Technician
Concurs With Not Applicable
Reviewed By Marie Ricci, Administrative Services Director/City Treasurer Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Warrant Registers – January
Item #5. Page 1
Meeting Date: 2/14/2023 / Packet Page #: 23

CITY OF GLENDORA
CITY COUNCIL MEETING 2/14/2023
WARRANT REGISTER FOR 1/6/2023
GENERAL WARRANT REGISTER $ 133,684.70
TOTAL $ 133,684.70
PREPARED BY: Jonathan Logue

REVIEWED BY
Assistant Finance Director
Warrant Register Notes – Understanding the “Key Org”
Key Org = Fund + Dept
XXXXXXX = XXX + XXXX
First three digits = Fund. The funds are used for this register are listed at the end of each register.

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #5. Page 2
Meeting Date: 2/14/2023 / Packet Page #: 24
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/05/2023 CITY OF GLENDORA ACCTPA21
TIME: 17:11:37 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230106 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5921 01/06/23 7694 88844MOTOR 5496563 LABOR/VEHICLE PARTS 104.40 1,872.95 10001 V5922 01/06/23 1451 AKM CONSULTING ENGINEERS 5309999 CONSULTING SERVICES TO 0.00 5,381.00 10001 V5923 01/06/23 2209 AGI ACADEMY 0017585 COMM SVC EDUCATN CLSS 0.00 792.00 10001 V5924 01/06/23 1591 CDW GOVERNMENT, INC. 5484419 UBIQUITI AIRFIBER AF24 295.13 3,174.42 10001 V5925 01/06/23 1613 CLINICAL LAB OF SAN BERN 5316571 WTR QLTY ANALYSIS/NOV 0.00 1,342.50 10001 V5926 01/06/23 3276 DOCU-TRUST 0017581 OFF-SITE STORAGE 0.00 7.20 10001 V5926 01/06/23 3276 DOCU-TRUST 0014010 OFF-SITE STORAGE 0.00 64.94 10001 V5926 01/06/23 3276 DOCU-TRUST 5314216 OFF-SITE STORAGE 0.00 982.50 10001 V5926 01/06/23 3276 DOCU-TRUST 0014216 OFF-SITE STORAGE 0.00 982.50 TOTAL CHECK 0.00 2,037.14
10001 V5927 01/06/23 4172 EDMARK GRAPHICS INC. 0017583 BUSINESS CARD 4.10 44.10 10001 V5927 01/06/23 4172 EDMARK GRAPHICS INC. 2096086 BUSINESS CARD 4.10 44.10 10001 V5927 01/06/23 4172 EDMARK GRAPHICS INC. 5496563 BUSINESS CARD 4.10 44.10 10001 V5927 01/06/23 4172 EDMARK GRAPHICS INC. 0014010 BUSINESS CARD 4.10 44.10 10001 V5927 01/06/23 4172 EDMARK GRAPHICS INC. 0014102 BUSINESS CARD 4.10 44.10 10001 V5927 01/06/23 4172 EDMARK GRAPHICS INC. 0015126 CHRISTMAS CARDS 11.38 122.38 10001 V5927 01/06/23 4172 EDMARK GRAPHICS INC. 0015126 BUSINESS CARDS 16.40 176.40 10001 V5927 01/06/23 4172 EDMARK GRAPHICS INC. 0014216 BUSINESS CARD 2.05 22.05 10001 V5927 01/06/23 4172 EDMARK GRAPHICS INC. 5314216 BUSINESS CARD 2.05 22.05 TOTAL CHECK 52.38 563.38
10001 V5928 01/06/23 6350 EDWARD ANTHONY GIRON, JR 0017583 COMM SVC EDUCATN CLSS 0.00 105.60 10001 V5929 01/06/23 1171 GEORGE'S GRAPHICS 0017585 PRINTING OF LA FETRA T 1.47 15.83 10001 V5929 01/06/23 1171 GEORGE'S GRAPHICS 0017585 PRINTING OF LA FETRA T 56.13 603.77 TOTAL CHECK 57.60 619.60
10001 V5930 01/06/23 7786 J&J'S SPORTS & TROPHIES 0017588 BASKETBALLS 208.66 2,294.41 10001 V5931 01/06/23 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 123.27 1,325.91 10001 V5931 01/06/23 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 61.19 658.26 10001 V5931 01/06/23 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 42.81 460.44 10001 V5931 01/06/23 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 45.78 492.38 TOTAL CHECK 273.05 2,936.99
10001 V5932 01/06/23 1525 PUBLIC SAFETY CENTER 0015127 MAG POUCH 49.19 529.07 10001 V5933 01/06/23 2502 IMS REFRIGERATION INC. 0017585 ICE MAKER MAINT 19.98 454.88 10001 V5934 01/06/23 7812 ISABELLE YOUNGMAN 0014101 REIMB DALE RD APPRAISA 0.00 1,000.00 10001 V5934 01/06/23 7812 ISABELLE YOUNGMAN 5314101 REIMB DALE RD APPRAISA 0.00 1,000.00 10001 V5934 01/06/23 7812 ISABELLE YOUNGMAN 0014101 REIMB DALE RD APPRAISA 0.00 1,500.00 10001 V5934 01/06/23 7812 ISABELLE YOUNGMAN 5314101 REIMB DALE RD APPRAISA 0.00 1,500.00 TOTAL CHECK 0.00 5,000.00
10001 V5935 01/06/23 5315 JMD 0016565 ON-CALL CONSULTANT SER 0.00 1,746.00 Item #5. Page 3
Meeting Date: 2/14/2023 / Packet Page #: 25
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 01/05/2023 CITY OF GLENDORA ACCTPA21
TIME: 17:11:37 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230106 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5935 01/06/23 5315 JMD 2586575 TASK ORDER 65221016 ST 0.00 1,067.00 TOTAL CHECK 0.00 2,813.00
10001 V5936 01/06/23 2552 LAW ENFORCEMENT MEDICAL 0015128 BLOOD DRAW SERVICE 0.00 445.00 10001 V5937 01/06/23 1203 MERCURY FENCE CO., INC. 0016566 FENCE REPAIR 0.00 225.00 10001 V5938 01/06/23 2226 MOTOROLA SOLUTIONS INC. 5484432 GIS SERVER MIGRATION 0.00 3,474.35 10001 V5939 01/06/23 7802 PETER BARRON STARK COMPA 0014101 LEADERSHIP DEVELOPMENT 0.00 3,695.00 10001 V5939 01/06/23 7802 PETER BARRON STARK COMPA 5314101 LEADERSHIP DEVELOPMENT 0.00 3,695.00 TOTAL CHECK 0.00 7,390.00
10001 V5940 01/06/23 7811 PRIME GOVERNMENT SOLUTIO 2304102 PRIMEGOV AGENDA MANAGE 0.00 34,113.00 10001 V5941 01/06/23 1605 DISCOUNT ROOTER CO. 0016566 PLUMBING SERVICE 0.00 100.00 10001 V5942 01/06/23 7202 TRAPEZE SOFTWARE GROUP, 2096086 ANNUAL SOFTWARE MAINTN 0.00 3,676.00 10001 V5943 01/06/23 2250 TRI-XECUTEX CORPORATION 0017585 SECURITY ALARM SYSTEM 3.80 43.80 10001 V5944 01/06/23 7061 WEATHERPROOFING TECHNOLO 5316567 URGENT ROOFING REPAIRS 0.00 3,806.69 10001 V5944 01/06/23 7061 WEATHERPROOFING TECHNOLO 0016566 URGENT ROOFING REPAIRS 0.00 4,265.11 10001 V5944 01/06/23 7061 WEATHERPROOFING TECHNOLO 0016566 URGENT ROOFING REPAIRS 0.00 5,041.42 TOTAL CHECK 0.00 13,113.22
10001 V5945 01/06/23 1132 WESTERN WATER WORKS SUPP 5316570 FY 2022-2023 WATERLINE 27.37 294.37 10001 V5945 01/06/23 1132 WESTERN WATER WORKS SUPP 5316570 FY 2022-2023 WATERLINE 174.25 1,874.25 TOTAL CHECK 201.62 2,168.62
10001 V5946 01/06/23 7498 Y TIRE PERFORMANCE LLC 5496563 SENSOR INSTALL 0.00 95.00 10001 108884 01/06/23 3641 BURRO CANYON SHOOTING PA 0015127 RANGE FEES 12/2/22 0.00 150.00 10001 108885 01/06/23 2039 CALACT INC. 2096086 2023 MEMBERSHIP 0.00 715.00 10001 108886 01/06/23 6139 CALIFORNIA WATER EFFICIE 5316569 ADMIN FEES 0.00 1,800.00 10001 108887 01/06/23 7824 CHERIE SOBACHIAN 531 UB REFUND 0.00 196.78 10001 108888 01/06/23 1191 DOWD ROOFING CO. 0016566 TILE REPLACEMENT 0.00 2,385.00 10001 108889 01/06/23 4959 FRONTIER 5484432 INTERNET SVC/DEC 0.00 111.68 10001 108889 01/06/23 4959 FRONTIER 5484419 INTERNET SVC/DEC 0.00 95.98 TOTAL CHECK 0.00 207.66
10001 108890 01/06/23 1423 HINDERLITER, DE LLAMAS & 0014216 SALES TAX - CONTRACT & 0.00 2,777.29 10001 108890 01/06/23 1423 HINDERLITER, DE LLAMAS & 1034216 AUDIT & TRANS. TAX 0.00 300.00 10001 108890 01/06/23 1423 HINDERLITER, DE LLAMAS & 0014216 AUDIT & TRANS. TAX 0.00 4,838.03 TOTAL CHECK 0.00 7,915.32
10001 108891 01/06/23 1233 INLAND EMPIRE STAGES, LT 2097581 PURCHASE OF TRANSPORTA 0.00 1,089.79 Item #5. Page 4
Meeting Date: 2/14/2023 / Packet Page #: 26
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 01/05/2023 CITY OF GLENDORA ACCTPA21
TIME: 17:11:37 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230106 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108892 01/06/23 7490 INTIME SERVICES/ENTIME S 5484432 INTIME SUBSCRIPTION FO 0.00 6,360.00 10001 108892 01/06/23 7490 INTIME SERVICES/ENTIME S 5484432 INTIME HOSTING FEE ANN 0.00 1,800.00 10001 108892 01/06/23 7490 INTIME SERVICES/ENTIME S 5484432 INTIME COURT + SUBPOEN 0.00 1,908.00 TOTAL CHECK 0.00 10,068.00
10001 108893 01/06/23 TEMP JENNIFER AGUILAR 0017588 CLASS REFUND 0.00 120.00 10001 108894 01/06/23 TEMP JODY FISCHER 5316569 TURF RETIREMENT 0.00 1,696.00 10001 108895 01/06/23 7823 KELLY FLORES 531 UB REFUND 0.00 101.77 10001 108896 01/06/23 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS AND EQ 0.00 20.00 10001 108896 01/06/23 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS AND EQ 14.34 154.24 TOTAL CHECK 14.34 174.24
10001 108897 01/06/23 7825 MATT BEGIN 531 UB REFUND 0.00 796.32 10001 108898 01/06/23 3718 MRC 0017076 PRINTER SUPPLIES 1.13 12.12 10001 108899 01/06/23 TEMP NOAH RODRIGUEZ 0015126 UNIFORM REIMBURSEMENT 0.00 90.00 10001 108900 01/06/23 1921 OFFICE DEPOT 0017585 OFFICE SUPPLIES 2.20 23.67 10001 108900 01/06/23 1921 OFFICE DEPOT 0017585 OFFICE SUPPLIES 2.70 29.07 10001 108900 01/06/23 1921 OFFICE DEPOT 0015134 OFFICE SUPPLIES 5.20 55.93 10001 108900 01/06/23 1921 OFFICE DEPOT 0017585 OFFICE SUPPLIES 0.89 9.54 10001 108900 01/06/23 1921 OFFICE DEPOT 0016051 OFFICE SUPPLIES 2.71 29.10 10001 108900 01/06/23 1921 OFFICE DEPOT 0016008 OFFICE SUPPLIES 3.31 35.64 10001 108900 01/06/23 1921 OFFICE DEPOT 0016008 OFFICE SUPPLIES 5.79 62.23 10001 108900 01/06/23 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 3.18 34.17 TOTAL CHECK 25.98 279.35
10001 108901 01/06/23 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 11.07 119.05 10001 108901 01/06/23 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 41.42 445.52 TOTAL CHECK 52.49 564.57
10001 108902 01/06/23 7318 PREMIER FAMILY MEDICINE 5414220 FIRST AID 0.00 258.00 10001 108903 01/06/23 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 25.00 10001 108903 01/06/23 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 25.00 10001 108903 01/06/23 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 25.00 10001 108903 01/06/23 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 50.00 10001 108903 01/06/23 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 75.00 10001 108903 01/06/23 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 554.50 TOTAL CHECK 0.00 754.50
10001 108904 01/06/23 TEMP ROBERT ALATORRE 2545194.22 MILEAGE REIMBURSEMENT 0.00 305.00 10001 108905 01/06/23 3667 SIGNA MECHANICAL 5316571 EMERGENCY SEWER LIFT 0.00 395.00 10001 108906 01/06/23 1224 PECK ROAD GRAVEL 5316562 TIPPPING 242316 24230 0.00 360.00 Item #5. Page 5
Meeting Date: 2/14/2023 / Packet Page #: 27
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 01/05/2023 CITY OF GLENDORA ACCTPA21
TIME: 17:11:37 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230106 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108907 01/06/23 TEMP SONIA CASADO 0017585 BALANCE REFUND 0.00 50.00 10001 108908 01/06/23 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 8.67 99.92 10001 108909 01/06/23 7818 TAYLOR MORRISON 531 UB REFUND 0.00 67.23 10001 108910 01/06/23 7819 TAYLOR MORRISON 531 UB REFUND 0.00 115.14 10001 108911 01/06/23 7820 TAYLOR MORRISON 531 UB REFUND 0.00 144.12 10001 108912 01/06/23 7821 TAYLOR MORRISON 531 UB REFUND 0.00 109.24 10001 108913 01/06/23 7822 TAYLOR MORRISON 531 UB REFUND 0.00 123.02 10001 108914 01/06/23 4637 TOP BILLING ENTERTAINMEN 0017583 COMM SVC EDUCATN CLSS 0.00 2,756.00 10001 108915 01/06/23 1924 UNIFIRST CORPORATION 0016582 PARKS 0.00 22.52 10001 108915 01/06/23 1924 UNIFIRST CORPORATION 0016584 TREES 0.00 11.25 10001 108915 01/06/23 1924 UNIFIRST CORPORATION 2556584 TREES/MEASURE M 0.00 11.25 10001 108915 01/06/23 1924 UNIFIRST CORPORATION 2056562 STREETS - GAS TAX 1.58 71.99 10001 108915 01/06/23 1924 UNIFIRST CORPORATION 5316562 STREETS - WATER FUND 1.57 71.99 10001 108915 01/06/23 1924 UNIFIRST CORPORATION 5496563 FLEET 1.57 72.00 10001 108915 01/06/23 1924 UNIFIRST CORPORATION 5316570 WATER-DISTRIBUTION 0.00 261.78 10001 108915 01/06/23 1924 UNIFIRST CORPORATION 5316570 WATER-DISTRIBUTION 0.00 282.18 10001 108915 01/06/23 1924 UNIFIRST CORPORATION 5316570 WATER-DISTRIBUTION 0.51 310.16 TOTAL CHECK 5.23 1,115.12
10001 108916 01/06/23 1067 UNITED SITE SERVICES OF 0016582 PORTABLE RENTAL 1.90 104.40 10001 108916 01/06/23 1067 UNITED SITE SERVICES OF 0016582 WEEKLY SERVICE 9.50 357.00 TOTAL CHECK 11.40 461.40
10001 108917 01/06/23 1760 V & V MANUFACTURING INC. 0015126 BADGE REPAIR 15.49 166.59 10001 108917 01/06/23 1760 V & V MANUFACTURING INC. 0015126 BADGE REPAIR 53.26 572.86 10001 108917 01/06/23 1760 V & V MANUFACTURING INC. 0015126 BADGE REPAIR 41.44 445.69 TOTAL CHECK 110.19 1,185.14
10001 108918 01/06/23 TEMP VANESSA TICAS 0017588 CLASS REFUND 0.00 110.00 10001 108919 01/06/23 3394 WALTERS WHOLESALE ELECTR 0016566 LED LIGHTS 35.94 414.16 10001 108919 01/06/23 3394 WALTERS WHOLESALE ELECTR 0016566 FANLIGHT 150.86 1,738.86 TOTAL CHECK 186.80 2,153.02
TOTAL CASH ACCOUNT 1,682.04 133,684.70
TOTAL FUND 1,682.04 133,684.70
TOTAL REPORT 1,682.04 133,684.70
Item #5. Page 6
Meeting Date: 2/14/2023 / Packet Page #: 28
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/05/2023 CITY OF GLENDORA VENCHK11
TIME: 16:08:13 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 18,329.86
103 MEASURE E FUND 300.00
205 STATE GAS TAX FUNDS 171.91
209 PROP A TRANSIT FUND 1,804.79
254 STEP OTS GRANTS 305.00
255 MEASURE M 11.25
531 WATER OPERATIONS FUND 6,830.73
541 WORKERS COMPENSATION FUND 258.00
548 TECHNOLOGY FUND 10,275.66
549 VEHICLE REPLACEMENT FUND 636.57
TOTAL REPORT 38,923.77
Item #5. Page 7
Meeting Date: 2/14/2023 / Packet Page #: 29
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/05/2023 CITY OF GLENDORA VENCHK11
TIME: 16:18:10 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 25,975.74
209 PROP A TRANSIT FUND 3,720.10
230 PEG CABLE TV 34,113.00
258 MEASURE W 1,067.00
530 WATER CAPITAL PROJECTS 5,381.00
531 WATER OPERATIONS FUND 14,517.36
548 TECHNOLOGY FUND 6,648.77
549 VEHICLE REPLACEMENT FUND 3,337.96
TOTAL REPORT 94,760.93
Item #5. Page 8
Meeting Date: 2/14/2023 / Packet Page #: 30

CITY OF GLENDORA
CITY COUNCIL MEETING 2/14/2023
WARRANT REGISTER FOR 1/13/2023
GENERAL WARRANT REGISTER $ 1,226,314.44
PAYROLL EFT - P/E 01/08/23 $ 646,118.92
TOTAL $ 1,872,433.36
PREPARED BY: Jonathan Logue

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #5. Page 9
Meeting Date: 2/14/2023 / Packet Page #: 31
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/17/2023 CITY OF GLENDORA ACCTPA21
TIME: 09:00:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230113 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5947 01/13/23 7741 CALIFORNIA FUELS & LUBRI 5496563 FUEL 0.00 2,455.00 10001 V5948 01/13/23 7345 ADOPT A HWY LITTER REMOV 0016554 LITTER REMOVAL/DEC 0.00 3,150.00 10001 V5949 01/13/23 1451 AKM CONSULTING ENGINEERS 5309999 CONSULTING SERVICES TO 0.00 22,822.00 10001 V5950 01/13/23 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD/NOV 0.00 6,739.80 10001 V5950 01/13/23 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD/DEC 0.00 13,479.60 10001 V5950 01/13/23 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD/NOV 0.00 15,257.76 TOTAL CHECK 0.00 35,477.16
10001 V5951 01/13/23 6865 ALTA PLANNING & DESIGN I 2116086 URBAN TRAILS DESIGN 0.00 2,785.00 10001 V5952 01/13/23 4945 JOSE M AMARO 5314306 RETIREE MEDICAL REIMB 0.00 252.00 10001 V5952 01/13/23 4945 JOSE M AMARO 0014306 RETIREE MEDICAL REIMB 0.00 648.00 TOTAL CHECK 0.00 900.00
10001 V5953 01/13/23 2209 AGI ACADEMY 0017583 COMM SVC EDUCATN CLSS 0.00 132.00 10001 V5954 01/13/23 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/DEC 0.00 1,530.00 10001 V5955 01/13/23 3556 D.F. POLYGRAPH 0015126 POLYGRAPH EXAMINATION 0.00 400.00 10001 V5956 01/13/23 1130 AQUA BACKFLOW & CHLORINA 5316568 CITY OWNED BACKFLOW DE 0.00 116.00 10001 V5957 01/13/23 1282 ARMORCAST PRODUCTS COMPA 5309999 WATER METER BOXES FOR 2,480.89 26,684.77 10001 V5958 01/13/23 5820 BLACK AND WHITE EMERGENC 5496563 EMERGENCY REPLACEMENT 0.00 100.00 10001 V5958 01/13/23 5820 BLACK AND WHITE EMERGENC 5496563 EMERGENCY REPLACEMENT 8.49 391.30 TOTAL CHECK 8.49 491.30
10001 V5959 01/13/23 4958 JULIE BOWMAN 0014306 RETIREE MEDICAL REIMB 0.00 216.00 10001 V5959 01/13/23 4958 JULIE BOWMAN 5314306 RETIREE MEDICAL REIMB 0.00 84.00 TOTAL CHECK 0.00 300.00
10001 V5960 01/13/23 7581 BRIAN WOOD AUTOMOTIVE, I 5496563 VEHICLE SVC/REPAIR 23.46 596.31 10001 V5961 01/13/23 1121 BRODART COMPANY 0017079 BOOKS 19.70 215.77 10001 V5962 01/13/23 6434 CHARTER COMMUNICATIONS H 5484432 INTERNET SVC/JAN 0.00 229.75 10001 V5963 01/13/23 3590 CWE 2586575 2022 CONTRACT ENTIRE A 0.00 71,950.00 10001 V5964 01/13/23 1011 GLENDORA CHAMBER OF COMM 0016008 BUSINESS, ECONOMIC & C 0.00 2,083.33 10001 V5965 01/13/23 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 82.50 887.51 10001 V5966 01/13/23 1525 PUBLIC SAFETY CENTER 0015127 MAG POUCH 49.19 529.07 10001 V5967 01/13/23 7588 JAMES DE MOND 5314306 REITREE MEDICAL REIMB 0.00 336.00 10001 V5967 01/13/23 7588 JAMES DE MOND 0014306 REITREE MEDICAL REIMB 0.00 864.00 TOTAL CHECK 0.00 1,200.00
Item #5. Page 10
Meeting Date: 2/14/2023 / Packet Page #: 32
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 01/17/2023 CITY OF GLENDORA ACCTPA21
TIME: 09:00:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230113 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5968 01/13/23 5315 JMD 2056562 JMD TASK ORDER # 65221 0.00 2,976.00 10001 V5968 01/13/23 5315 JMD 3216565 JULY 2022-JUNE 2023 CO 0.00 27,632.92 TOTAL CHECK 0.00 30,608.92
10001 V5969 01/13/23 3521 GWEN LACOMBE 0014306 RETIREE MEDICAL REIMB 0.00 424.31 10001 V5969 01/13/23 3521 GWEN LACOMBE 5314306 RETIREE MEDICAL REIMB 0.00 165.01 TOTAL CHECK 0.00 589.32
10001 V5970 01/13/23 7760 MARTIN BARRETT 5314306 MEDICAL REFUND 0.00 336.00 10001 V5970 01/13/23 7760 MARTIN BARRETT 0014306 MEDICAL REFUND 0.00 864.00 TOTAL CHECK 0.00 1,200.00
10001 V5971 01/13/23 6962 MIDWEST TAPE LLC 0017079 BOOKS 9.22 99.20 10001 V5972 01/13/23 6692 OCEAN BLUE ENVIRONMENTAL 0016575 FY 21-22 OCEAN BLUE CO 0.00 7,926.34 10001 V5973 01/13/23 3866 OROZCO LANDSCAPE & TREE 0016584 LIGHT HANGING 0.00 1,150.00 10001 V5974 01/13/23 2181 PINPOINT INDUSTRIES, INC 0017076 JACKETS 102.57 1,103.27 10001 V5975 01/13/23 7813 ARCHITECTURAL POTTERY - 2629999 FIREPLACE FOR MEDA AVE 0.00 9,407.42 10001 V5976 01/13/23 7785 QUESTCDN 5314216 MAINTENANCE/PLANS 0.00 982.50 10001 V5976 01/13/23 7785 QUESTCDN 0014216 MAINTENANCE/PLANS 0.00 982.50 TOTAL CHECK 0.00 1,965.00
10001 V5977 01/13/23 4815 GRAFIX SYSTEMS 5496563 PD VEHICLE DECALS 37.15 779.55 10001 V5978 01/13/23 1605 DISCOUNT ROOTER CO. 0016566 PLUMBING SERVICES 0.00 400.00 10001 V5979 01/13/23 2870 SO CAL BEE COMPANY 5316568 BEE HIVE REMOVAL 0.00 70.00 10001 V5980 01/13/23 6298 PATRICIA SORENSEN 0014306 RETIREE MEDICAL REIMB 0.00 432.00 10001 V5980 01/13/23 6298 PATRICIA SORENSEN 5314306 RETIREE MEDICAL REIMB 0.00 168.00 TOTAL CHECK 0.00 600.00
10001 V5981 01/13/23 4532 SPOK INC. 5316571 TELEPHONE SVC/DEC 0.21 21.17 10001 V5982 01/13/23 5426 TIMOTHY P. STAAB 5314306 RETIREE MEDICAL REIMB 0.00 252.00 10001 V5982 01/13/23 5426 TIMOTHY P. STAAB 0014306 RETIREE MEDICAL REIMB 0.00 648.00 TOTAL CHECK 0.00 900.00
10001 V5983 01/13/23 4008 STAPLES ADVANTAGE 0016561 OFFICE SUPPLIES 4.56 49.04 10001 V5984 01/13/23 4580 STERICYCLE, INC. 0015134 PICKUP SVC/BIO-HAZARD 0.00 99.53 10001 V5984 01/13/23 4580 STERICYCLE, INC. 0016561 PICKUP SVC/BIO-HAZARD 0.00 84.03 TOTAL CHECK 0.00 183.56
10001 V5985 01/13/23 4140 BRIAN SUMMERS 0014306 RETIREE MEDICAL REIMB 0.00 432.00 10001 V5985 01/13/23 4140 BRIAN SUMMERS 5314306 RETIREE MEDICAL REIMB 0.00 168.00 TOTAL CHECK 0.00 600.00
Item #5. Page 11
Meeting Date: 2/14/2023 / Packet Page #: 33
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 01/17/2023 CITY OF GLENDORA ACCTPA21
TIME: 09:00:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230113 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5986 01/13/23 7313 THE SWEETEST DESIGNS LLC 0015126 SUGAR COOKIES 0.00 120.00 10001 V5987 01/13/23 2710 UNITED MAINTENANCE SYSTE 0016582 PARKS. 0.00 16,892.00 10001 V5987 01/13/23 2710 UNITED MAINTENANCE SYSTE 0016566 FACILITIES. 0.00 8,350.00 10001 V5987 01/13/23 2710 UNITED MAINTENANCE SYSTE 0017583 RECREATION. 0.00 2,600.00 10001 V5987 01/13/23 2710 UNITED MAINTENANCE SYSTE 0017585 HUMAN SERVICES 0.00 1,550.00 10001 V5987 01/13/23 2710 UNITED MAINTENANCE SYSTE 5316567 WATER ADMIN 0.00 550.00 TOTAL CHECK 0.00 29,942.00
10001 V5988 01/13/23 1138 UNDERGROUND SERVICE ALER 5316562 U/GRND SVC ALERT 0.00 126.10 10001 V5988 01/13/23 1138 UNDERGROUND SERVICE ALER 5316562 GLE94 TICKET CHARGES 0.00 228.75 TOTAL CHECK 0.00 354.85
10001 V5989 01/13/23 1244 WEST COAST ARBORISTS, IN 2569999 TREE REMOVAL FOR SIDEW 0.00 1,620.00 10001 V5989 01/13/23 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 1,962.00 10001 V5989 01/13/23 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 2,788.00 10001 V5989 01/13/23 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 3,204.00 10001 V5989 01/13/23 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 11,160.00 10001 V5989 01/13/23 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 21,054.00 TOTAL CHECK 0.00 41,788.00
10001 V5990 01/13/23 1132 WESTERN WATER WORKS SUPP 5316570 FY 2022-2023 WATERLINE 16.31 175.51 10001 V5990 01/13/23 1132 WESTERN WATER WORKS SUPP 5316570 FY 2022-2023 WATERLINE 64.11 689.61 10001 V5990 01/13/23 1132 WESTERN WATER WORKS SUPP 5316570 FY 2022-2023 WATERLINE 2,781.85 29,921.85 TOTAL CHECK 2,862.27 30,786.97
10001 V5991 01/13/23 7513 WILLDAN ENGINEERING 0016064 TEMP STAFFING SERVICES 0.00 11,210.00 10001 V5992 01/13/23 1169 YWCA 0017585 SR NUTRITION PROG/DEC 0.00 500.00 10001 108920 01/13/23 TEMP ANNIE WARNER 0017581 STAFF TRAINING 0.00 300.00 10001 108921 01/13/23 7832 ARNOLD AGUSTIN 531 UB REFUND 0.00 133.20 10001 108922 01/13/23 1193 AT&T MOBILITY 0015126 TELEPHONE/JAN 0.00 48.23 10001 108923 01/13/23 5857 AUTOZONE STORES INC 5496563 CREDIT MEMO -3.69 -39.67 10001 108923 01/13/23 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 2.46 26.44 10001 108923 01/13/23 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 14.90 162.29 10001 108923 01/13/23 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 18.80 202.18 10001 108923 01/13/23 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 24.09 259.07 TOTAL CHECK 56.56 610.31
10001 108924 01/13/23 1305 AZUSA LIGHT & WATER 5316571 ELECTRIC SERVICE/DEC 0.00 4,680.32 10001 108924 01/13/23 1305 AZUSA LIGHT & WATER 5316571 ELECTRIC SERVICE/DEC 0.00 34,719.10 TOTAL CHECK 0.00 39,399.42
10001 108925 01/13/23 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 1.10 12.00 10001 108926 01/13/23 7177 BOB BARKER COMPANY, INC 0015134 SUPPLIES 30.21 324.81 Item #5. Page 12
Meeting Date: 2/14/2023 / Packet Page #: 34
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 01/17/2023 CITY OF GLENDORA ACCTPA21
TIME: 09:00:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230113 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108927 01/13/23 7827 CHRISTOPHER LUBBOCK 0014306 RETIREE MEDICAL QRT 0.00 216.00 10001 108927 01/13/23 7827 CHRISTOPHER LUBBOCK 5314306 RETIREE MEDICAL QRT 0.00 84.00 TOTAL CHECK 0.00 300.00
10001 108928 01/13/23 1135 CINTAS CORPORATION 2096086 MONTHLY CINTAS SUPPLIE 5.72 61.52 10001 108929 01/13/23 2820 DAVE BANG ASSOCIATES, IN 0016566 SHADE SAILS AND LIGHT 100.11 1,526.77 10001 108930 01/13/23 6554 DEBORAH WOOD 5314306 RETIREE MEDICAL REIMB 0.00 84.00 10001 108930 01/13/23 6554 DEBORAH WOOD 0014306 RETIREE MEDICAL REIMB 0.00 216.00 TOTAL CHECK 0.00 300.00
10001 108931 01/13/23 3434 DOMINGUEZ GENERAL ENGINE 5309999 ST VLADIMIR, COSSACKS 0.00 171,298.78 10001 108931 01/13/23 3434 DOMINGUEZ GENERAL ENGINE 2569999 ST VLADIMIR, COSSACKS 0.00 225,764.37 10001 108931 01/13/23 3434 DOMINGUEZ GENERAL ENGINE 2569999 ST VLADIMIR, COSSACKS 0.00 336,395.48 TOTAL CHECK 0.00 733,458.63
10001 108932 01/13/23 TEMP ELIZABETH BRIZO 0017581 PERMIT REFUND 0.00 300.00 10001 108933 01/13/23 TEMP ERIC MASRI 5316569 WATER SAVING DEVICE 0.00 165.00 10001 108934 01/13/23 4959 FRONTIER 5484419 INTERNET SVC/JAN 0.00 7,118.46 10001 108935 01/13/23 6570 NAPA AUTO PARTS 5496563 VEHICLE PARTS/SUPP 0.00 203.98 10001 108935 01/13/23 6570 NAPA AUTO PARTS 5496563 VEHICLE PARTS/SUPP 0.00 203.98 TOTAL CHECK 0.00 407.96
10001 108936 01/13/23 1898 GMC ELECTRICAL, INC. 5316571 CATHODIC INSPECTION FO 0.00 3,570.00 10001 108937 01/13/23 7829 HAIHUI SHEN 531 UB REFUND 0.00 95.01 10001 108938 01/13/23 TEMP HISHAM FAKIH 655 REFUND WMP21-0170 0.00 3,662.78 10001 108939 01/13/23 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 13.46 187.16 10001 108939 01/13/23 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 26.51 368.51 10001 108939 01/13/23 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 54.25 754.25 TOTAL CHECK 94.22 1,309.92
10001 108940 01/13/23 4106 IACP 0015126 MEMBERSHIP RENEWAL 0.00 190.00 10001 108941 01/13/23 3988 IPMA-HR 0014103 ADMIN FEE 0.00 116.50 10001 108942 01/13/23 7833 IRENE ALARCON 531 UB REFUND 0.00 132.38 10001 108943 01/13/23 TEMP JOSEPH VERGEL DE DIOS 0017581 PERMIT REFUND 0.00 260.00 10001 108944 01/13/23 TEMP KATHLEEN SESSMAN 0014010 EQUIPMENT FOR OFFICE 0.00 140.05 10001 108945 01/13/23 TEMP KELVIN WONG 5316569 WATER SAVING DEVICE 0.00 150.00 10001 108946 01/13/23 TEMP KENNETH SHARP 0015127 ALARM REFUND #15810 0.00 150.00 Item #5. Page 13
Meeting Date: 2/14/2023 / Packet Page #: 35
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 01/17/2023 CITY OF GLENDORA ACCTPA21
TIME: 09:00:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230113 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108947 01/13/23 7838 LAURIE A LOPEZ 531 UB REFUND 0.00 247.05 10001 108948 01/13/23 4881 S & S TROPHY AND ENGRAVI 0016582 BRASS PLATE 1.85 19.85 10001 108949 01/13/23 7834 MICHAEL A TOTTY 531 UB REFUND 0.00 25.00 10001 108950 01/13/23 TEMP MONICA GUMABAO 0017581 PERMIT REFUND 0.00 300.00 10001 108951 01/13/23 3754 OCCU-MED, LTD 5314103 PRE-EMPLOYMENT PHYSCIA 0.00 817.72 10001 108951 01/13/23 3754 OCCU-MED, LTD 0014103 PRE-EMPLOYMENT PHYSCIA 0.00 1,064.78 10001 108951 01/13/23 3754 OCCU-MED, LTD 5314103 PRE-EMPLOYMENT PHYSCIA 0.00 1,154.91 10001 108951 01/13/23 3754 OCCU-MED, LTD 0014103 PRE-EMPLOYMENT PHYSCIA 0.00 1,503.84 TOTAL CHECK 0.00 4,541.25
10001 108952 01/13/23 7355 CONCENTRA MEDICAL CENTER 0014103 DOT PHYSICAL 0.00 232.50 10001 108953 01/13/23 1921 OFFICE DEPOT 0017585 OFFICE SUPPLIES 8.11 87.21 10001 108953 01/13/23 1921 OFFICE DEPOT 0014010 OFFICE SUPPLIES 8.86 95.33 10001 108953 01/13/23 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 0.00 39.39 10001 108953 01/13/23 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 5.39 74.97 10001 108953 01/13/23 1921 OFFICE DEPOT 2056562 OFFICE SUPPLIES 2.35 25.24 10001 108953 01/13/23 1921 OFFICE DEPOT 0016582 OFFICE SUPPLIES 1.33 14.31 10001 108953 01/13/23 1921 OFFICE DEPOT 5496563 OFFICE SUPPLIES 13.70 147.38 TOTAL CHECK 39.74 483.83
10001 108954 01/13/23 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 13.32 143.31 10001 108954 01/13/23 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 1.79 19.27 10001 108954 01/13/23 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 3.25 34.91 TOTAL CHECK 18.36 197.49
10001 108955 01/13/23 7831 PAUL ROMAN GALVAN SANCHE 531 UB REFUND 0.00 190.34 10001 108956 01/13/23 TEMP PAULINA CERVANTES 0017581 PERMIT REFUND 0.00 300.00 10001 108957 01/13/23 TEMP RAUL GUEVARA 5316569 WATER SAVING DEVICE 0.00 165.00 10001 108958 01/13/23 1074 REYNOLDS 5496563 VEHICLE PARTS/SUPP 37.42 431.29 10001 108959 01/13/23 7828 ROSEMARIE DEMARCO 531 UB REFUND 0.00 1,858.78 10001 108960 01/13/23 TEMP ROSITSA GEORGIEVA GAVRIL 5316569 WATER SAVING DEVICE 0.00 165.00 10001 108961 01/13/23 1226 SAN GABRIEL VALLEY CITY 0014101 LUNCH MEETING 0.00 70.00 10001 108962 01/13/23 3667 SIGNA MECHANICAL 5316571 REPAIRS 52.88 1,057.02 10001 108963 01/13/23 1224 PECK ROAD GRAVEL 5316562 TIPPING 242394 0.00 140.00 10001 108964 01/13/23 1027 SOCALGAS 5316571 GAS SERVICE/DEC 0.00 14.30 10001 108965 01/13/23 5377 SONSRAY MACHINERY, LLC 5496563 EQUIPMENT PARTS/SUPP 25.92 278.80 Item #5. Page 14
Meeting Date: 2/14/2023 / Packet Page #: 36
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 01/17/2023 CITY OF GLENDORA ACCTPA21
TIME: 09:00:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230113 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108966 01/13/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/DEC 0.00 179.00 10001 108966 01/13/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/DEC 0.00 32.21 10001 108966 01/13/23 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/DEC 0.00 59.16 10001 108966 01/13/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/DEC 0.00 61.33 10001 108966 01/13/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/DEC 0.00 66.53 10001 108966 01/13/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/DEC 0.00 68.99 10001 108966 01/13/23 1225 SOUTHERN CALIFORNIA EDIS 0016584 ELECTRIC UTILITY/DEC 0.00 1,216.92 10001 108966 01/13/23 1225 SOUTHERN CALIFORNIA EDIS 2056584 ELECTRIC UTILITY/DEC 0.00 1,216.93 10001 108966 01/13/23 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/DEC 0.00 955.29 TOTAL CHECK 0.00 3,856.36
10001 108967 01/13/23 2783 SPRAGUES READY MIX 2056562 ST REPAIR/MAINT 70.47 757.97 10001 108968 01/13/23 TEMP STACIE KELLNER 0017583 BALANCE REFUND 0.00 98.00 10001 108969 01/13/23 1363 SUBURBAN WATER SYSTEMS 0016584 WATER SVC/DEC 0.00 134.57 10001 108970 01/13/23 1609 SWRCB ACCOUNTING OFFICE 5316567 ANNUAL FEES 0.00 60,448.50 10001 108971 01/13/23 2278 SWRCB FEES 2586575 ANNUAL CITY MS4 FEE 0.00 3,453.00 10001 108972 01/13/23 7837 SYLVIA GREEN 531 UB REFUND 0.00 235.38 10001 108973 01/13/23 3653 TKE ENGINEERING INC 2119999 DESIGN SERVICES TO COM 0.00 1,890.00 10001 108974 01/13/23 4961 TRANSUNION RISK & ALTERN 0015128 PERSON SEARCH/DEC 0.00 75.00 10001 108975 01/13/23 1924 UNIFIRST CORPORATION 0016582 PARKS 0.00 2.05 10001 108975 01/13/23 1924 UNIFIRST CORPORATION 0016584 TREES 0.00 1.03 10001 108975 01/13/23 1924 UNIFIRST CORPORATION 2556584 TREES/MEASURE M 0.00 1.02 10001 108975 01/13/23 1924 UNIFIRST CORPORATION 2056562 STREETS - GAS TAX 0.43 58.44 10001 108975 01/13/23 1924 UNIFIRST CORPORATION 5316562 STREETS - WATER FUND 0.43 58.44 10001 108975 01/13/23 1924 UNIFIRST CORPORATION 5316570 WATER-DISTRIBUTION 0.51 295.88 10001 108975 01/13/23 1924 UNIFIRST CORPORATION 5496563 FLEET 0.43 58.43 TOTAL CHECK 1.80 475.29
10001 108976 01/13/23 1067 UNITED SITE SERVICES OF 0016582 WEEKLY SERVICE 1.90 104.40 10001 108977 01/13/23 1029 VERIZON 5496563 FY 2022-2023 CITY VEHI 0.00 1,648.65 10001 108978 01/13/23 3394 WALTERS WHOLESALE ELECTR 0016566 CITY HALL MONMENT SIG 18.06 208.06 10001 108979 01/13/23 7153 WILLIAM TURNLEY 0014306 RETIREE MEDICAL REIMB 0.00 432.00 10001 108979 01/13/23 7153 WILLIAM TURNLEY 5314306 RETIREE MEDICAL REIMB 0.00 168.00 TOTAL CHECK 0.00 600.00
10001 108980 01/13/23 7830 YVONNE FENG 531 UB REFUND 0.00 79.23 TOTAL CASH ACCOUNT 6,236.53 1,226,314.44
TOTAL FUND 6,236.53 1,226,314.44
Item #5. Page 15
Meeting Date: 2/14/2023 / Packet Page #: 37
SUNGARD PENTAMATION PAGE NUMBER: 7
DATE: 01/17/2023 CITY OF GLENDORA ACCTPA21
TIME: 09:00:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230113 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL REPORT 6,236.53 1,226,314.44
Item #5. Page 16
Meeting Date: 2/14/2023 / Packet Page #: 38
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/12/2023 CITY OF GLENDORA VENCHK11
TIME: 09:19:50 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 10,282.63
205 STATE GAS TAX FUNDS 3,368.50
209 PROP A TRANSIT FUND 61.52
211 PROP C TRANSIT FUND 1,890.00
255 MEASURE M 1.02
256 ROAD MAINTENANCE REPAIR 562,159.85
258 MEASURE W 3,453.00
530 WATER CAPITAL PROJECTS 171,298.78
531 WATER OPERATIONS FUND 111,948.01
548 TECHNOLOGY FUND 7,118.46
549 VEHICLE REPLACEMENT FUND 3,780.31
655 TRUST FUND 3,662.78
TOTAL REPORT 879,024.86
Item #5. Page 17
Meeting Date: 2/14/2023 / Packet Page #: 39
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/12/2023 CITY OF GLENDORA VENCHK11
TIME: 09:29:04 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 142,217.06
205 STATE GAS TAX FUNDS 2,976.00
211 PROP C TRANSIT FUND 2,785.00
256 ROAD MAINTENANCE REPAIR 1,620.00
258 MEASURE W 71,950.00
262 AMERICAN RESCUE PLAN FUND 9,407.42
321 CAPITAL PROJECTS FUND 27,632.92
530 WATER CAPITAL PROJECTS 49,506.77
531 WATER OPERATIONS FUND 34,642.50
548 TECHNOLOGY FUND 229.75
549 VEHICLE REPLACEMENT FUND 4,322.16
TOTAL REPORT 347,289.58
Item #5. Page 18
Meeting Date: 2/14/2023 / Packet Page #: 40

CITY OF GLENDORA
CITY COUNCIL MEETING 2/14/2023
WARRANT REGISTER FOR 1/20/2023
GENERAL WARRANT REGISTER $ 1,243,215.39
TOTAL $ 1,243,215.39
PREPARED BY: Jonathan Logue

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #5. Page 19
Meeting Date: 2/14/2023 / Packet Page #: 41
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/20/2023 CITY OF GLENDORA ACCTPA21
TIME: 10:37:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230120 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V5993 01/20/23 2392 AFLAC - INDIV 970 AFLAC INS IP DEC 22 0.00 3,230.80 10001 V5994 01/20/23 6158 BOA EXPRESS TAX 970 PAYROLL TAXES 0.00 172,552.42 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS HEALTH 12/22 0.00 119,237.54 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 0014306 PERS HEALTH 12/22 0.00 5,719.08 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 SFTY 319 EE 0.00 12,535.84 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 SFTY 25278 ER 0.00 14,194.62 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 SFTY 25278 EE 0.00 14,288.19 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 MISC 318 EE 0.00 17,061.89 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 MISC 26261 EE 0.00 17,141.08 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 0014306 PERS RETIRE RBP 01/23 0.00 17,447.40 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 MISC 318 ER 0.00 20,511.18 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 MISC26261 ER 0.00 22,626.15 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 SFTY 319 ER 0.00 35,713.37 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 SURV BEN 0.00 187.86 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 SVS CRED PURCH 0.00 271.53 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 SFTY 23264 EE 0.00 901.41 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 970 SFTY 23264 ER 0.00 1,990.09 10001 V5995 01/20/23 1110 CA.PUBLIC EMPLOYEES RETI 5314306 PERS HEALTH 12/22 0.00 2,115.27 TOTAL CHECK 0.00 301,942.50
10001 V5996 01/20/23 7836 FDAC EBA 970 FDAC HEALTH 01/23 0.00 64,419.88 10001 V5997 01/20/23 1112 GLENDORA CITY EMPLOYEE A 970 EMPLOYEE SOCIAL GROUP 0.00 420.00 10001 V5998 01/20/23 1115 GLENDORA MANAGEMENT ASSO 970 GMA DUES 0.00 430.00 10001 V5999 01/20/23 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 401.50 10001 V5999 01/20/23 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 148.50 TOTAL CHECK 0.00 550.00
10001 V6000 01/20/23 7369 MIDAMERICA ADMIN&RETIRE 970 EXEC MGMT - HRA 0.00 400.00 10001 V6001 01/20/23 7369 MIDAMERICA ADMIN&RETIRE 970 PART TIME RETIREMENT 0.00 2,075.18 10001 V6002 01/20/23 5012 NATIONWIDE RETIREMENT SO 970 EXEC 401A PLAN 0.00 2,283.35 10001 V6002 01/20/23 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 2,844.47 10001 V6002 01/20/23 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 66,873.24 10001 V6002 01/20/23 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 752.18 TOTAL CHECK 0.00 72,753.24
10001 V6003 01/20/23 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 78.13 10001 V6003 01/20/23 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 2,550.00 TOTAL CHECK 0.00 2,628.13
10001 V6004 01/20/23 1119 STATE DISBURSEMENT UNIT 970 WAGE GARNISHMENT 0.00 264.92 10001 V6005 01/20/23 4133 WAGEWORKS, INC. 970 LIMITED PURPOSE FSA 0.00 25.00 10001 V6005 01/20/23 4133 WAGEWORKS, INC. 970 DEPEND CARE REIMBURSE 0.00 965.03 10001 V6005 01/20/23 4133 WAGEWORKS, INC. 970 FSA MEDICAL REIMBURSE 0.00 980.07 10001 V6005 01/20/23 4133 WAGEWORKS, INC. 970 HSA WITH HDHP 0.00 468.76 Item #5. Page 20
Meeting Date: 2/14/2023 / Packet Page #: 42
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 01/20/2023 CITY OF GLENDORA ACCTPA21
TIME: 10:37:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230120 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 2,438.86
10001 V6006 01/20/23 6865 ALTA PLANNING & DESIGN I 2229999 URBAN TRAILS DESIGN CO 0.00 1,563.24 10001 V6006 01/20/23 6865 ALTA PLANNING & DESIGN I 2039999 URBAN TRAILS DESIGN CO 0.00 1,826.85 10001 V6006 01/20/23 6865 ALTA PLANNING & DESIGN I 2559999 URBAN TRAILS DESIGN CO 0.00 7,579.32 10001 V6006 01/20/23 6865 ALTA PLANNING & DESIGN I 2229999 URBAN TRAILS DESIGN CO 0.00 10,796.71 10001 V6006 01/20/23 6865 ALTA PLANNING & DESIGN I 2039999 URBAN TRAILS DESIGN CO 0.00 12,617.43 10001 V6006 01/20/23 6865 ALTA PLANNING & DESIGN I 2559999 URBAN TRAILS DESIGN CO 0.00 52,347.69 TOTAL CHECK 0.00 86,731.24
10001 V6007 01/20/23 1130 AQUA BACKFLOW & CHLORINA 5316568 CITY OWNED BACKFLOW DE 12.30 396.82 10001 V6007 01/20/23 1130 AQUA BACKFLOW & CHLORINA 5316568 CITY OWNED BACKFLOW DE 89.25 2,378.71 TOTAL CHECK 101.55 2,775.53
10001 V6008 01/20/23 1282 ARMORCAST PRODUCTS COMPA 5309999 METER BOXES FOR COUNTR 673.84 7,369.26 10001 V6008 01/20/23 1282 ARMORCAST PRODUCTS COMPA 5309999 METER BOXES FOR COUNTR 724.18 7,917.77 TOTAL CHECK 1,398.02 15,287.03
10001 V6009 01/20/23 6876 AXON ENTERPRISE INC 2085127 BODY WORN CAMERAS - IN 3,673.67 86,087.64 10001 V6009 01/20/23 6876 AXON ENTERPRISE INC 1035127 CHARGING STATION DOCKS 338.66 3,642.66 TOTAL CHECK 4,012.33 89,730.30
10001 V6010 01/20/23 6434 CHARTER COMMUNICATIONS H 0015134 INTERNET SVC/JAN 0.00 94.98 10001 V6010 01/20/23 6434 CHARTER COMMUNICATIONS H 5484419 INTERNET SVC/JAN 0.00 329.98 10001 V6010 01/20/23 6434 CHARTER COMMUNICATIONS H 5484419 INTERNET SVC/JAN 0.00 1,699.00 TOTAL CHECK 0.00 2,123.96
10001 V6011 01/20/23 4296 AMOSBUILT INC. 0016582 CONCRETE SLAB 0.00 690.00 10001 V6011 01/20/23 4296 AMOSBUILT INC. 0016582 CONCRETE SLAB 0.00 760.00 TOTAL CHECK 0.00 1,450.00
10001 V6012 01/20/23 7415 D AND H WATER SYSTEMS, I 5316571 T TUBES 53.04 595.52 10001 V6013 01/20/23 1766 ENTENMANN-ROVIN CO. 0014103 SERVICE AWARDS PINS 156.23 1,839.73 10001 V6014 01/20/23 1212 GLENDORA TROPHY & ENGRAV 0017581 PERPETUAL PLATE 2.41 25.91 10001 V6015 01/20/23 1941 GRAINGER 5316570 EQUIPMENT PARTS/SUPP 6.16 66.32 10001 V6016 01/20/23 1752 HACH COMPANY 5316571 CHLORINATION SUPPLIES 60.68 652.92 10001 V6017 01/20/23 7742 LIGHT UP MY HOLIDAY 0016584 HOLIDAY LIGHT INSTALLA 0.00 22,374.50 10001 V6018 01/20/23 2950 INTER-CON SECURITY SYSTE 0015127 PARKING ENFORCEMENT CO 0.00 16,776.84 10001 V6019 01/20/23 7678 KANOPY 2297079 PLAY CREDITS 0.00 104.00 10001 V6020 01/20/23 7797 KRZYSZTOF CHRIS BALASINS 0017588 GLENDORA YOUTH BASKETB 0.00 4,558.00 10001 V6021 01/20/23 7720 LANDSCAPE FORMS DBA LOLL 2629999 FURNITURE FOR MEDA AVE 5,738.19 61,720.30 10001 V6022 01/20/23 6962 MIDWEST TAPE LLC 2297079 BOOKS 0.00 1,323.25 Item #5. Page 21
Meeting Date: 2/14/2023 / Packet Page #: 43
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 01/20/2023 CITY OF GLENDORA ACCTPA21
TIME: 10:37:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230120 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V6023 01/20/23 2871 OVERDRIVE, INC. 2297079 OVERDRIVE ANNUAL PO 0.00 1,974.54 10001 V6024 01/20/23 7785 QUESTCDN 5314216 MAINTENANCE/PLANS 0.00 517.50 10001 V6024 01/20/23 7785 QUESTCDN 0014216 MAINTENANCE/PLANS 0.00 517.50 TOTAL CHECK 0.00 1,035.00
10001 V6025 01/20/23 3848 ROMO PLANNING GROUP INC. 0016051 CONTRACT PLANNING/DEC 0.00 495.00 10001 V6026 01/20/23 1386 R&R CUSTOM SIGNS 0017583 BANNER 38.95 418.95 10001 V6027 01/20/23 1573 SOUTHERN CALIFORNIA MUNI 0017583 PAYMENT FOR DAY CAMP I 0.00 2,460.00 10001 V6027 01/20/23 1573 SOUTHERN CALIFORNIA MUNI 0017581 MEMBERSHIP DUES 0.00 82.00 10001 V6027 01/20/23 1573 SOUTHERN CALIFORNIA MUNI 0017583 MEMBERSHIP DUES 0.00 84.00 10001 V6027 01/20/23 1573 SOUTHERN CALIFORNIA MUNI 0017588 MEMBERSHIP DUES 0.00 84.00 TOTAL CHECK 0.00 2,710.00
10001 V6028 01/20/23 6305 SWANK MOVIE LICENSING US 2297078 COPYRIGHT COMPLIANCE 0.00 896.00 10001 V6029 01/20/23 1362 THREE VALLEYS MUNICIPAL 5316567 LEADERSHIP BREAKFAST 0.00 240.00 10001 V6029 01/20/23 1362 THREE VALLEYS MUNICIPAL 5316571 PURCHASED WATER/DEC 0.00 11,902.41 TOTAL CHECK 0.00 12,142.41
10001 V6030 01/20/23 1929 TRENCH SHORING COMPANY 5316570 RENTALS 0.00 1,098.00 10001 V6031 01/20/23 7202 TRAPEZE SOFTWARE GROUP, 2096086 YEAR 1 HOSTING FEES 0.00 7,938.75 10001 V6031 01/20/23 7202 TRAPEZE SOFTWARE GROUP, 2096086 DISPATCHING SOFTWARE A 0.00 1,380.00 10001 V6031 01/20/23 7202 TRAPEZE SOFTWARE GROUP, 2076086 DISPATCHING SOFTWARE A 0.00 12,420.00 TOTAL CHECK 0.00 21,738.75
10001 V6032 01/20/23 3657 ULINE 5316571 EQUIPMENT PARTS/SUPP 7.23 98.08 10001 V6032 01/20/23 3657 ULINE 0016582 EQUIPMENT PARTS/SUPP 13.48 159.75 TOTAL CHECK 20.71 257.83
10001 V6033 01/20/23 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 654.00 10001 V6033 01/20/23 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 2,144.00 10001 V6033 01/20/23 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 2,403.00 10001 V6033 01/20/23 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 2,460.00 10001 V6033 01/20/23 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 7,530.00 10001 V6033 01/20/23 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 10,890.00 10001 V6033 01/20/23 1244 WEST COAST ARBORISTS, IN 0016584 TREES 0.00 26,255.00 TOTAL CHECK 0.00 52,336.00
10001 V6034 01/20/23 7513 WILLDAN ENGINEERING 1039999 TASK ORDER NO. 6522280 0.00 17,709.00 10001 108981 01/20/23 1113 AFSCME DISTRICT COUNCIL 970 AFSCME DUES 0.00 1,512.86 10001 108982 01/20/23 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 464.71 10001 108982 01/20/23 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 TOTAL CHECK 0.00 514.71
10001 108983 01/20/23 2827 AD GRAPHICS 5316569 PRINTING 17.94 192.94 Item #5. Page 22
Meeting Date: 2/14/2023 / Packet Page #: 44
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 01/20/2023 CITY OF GLENDORA ACCTPA21
TIME: 10:37:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230120 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 108984 01/20/23 1273 BAKER & TAYLOR, INC. 0017079 BOOKS 10.85 117.75 10001 108985 01/20/23 6966 BIBLIOTHECA LLC 2297079 BIBLIOTHECA ANNUAL PO 0.00 1,214.30 10001 108986 01/20/23 5830 BLUE 360 MEDIA LLC 0015133 CALIFORNIA PENAL CODE 0.00 886.20 10001 108987 01/20/23 1550 CALIFORNIA DEPT OF TAX F 2629999 SALES TAX 0.00 1,144.21 10001 108987 01/20/23 1550 CALIFORNIA DEPT OF TAX F 205 SALES TAX 0.00 221.40 10001 108987 01/20/23 1550 CALIFORNIA DEPT OF TAX F 001 SALES TAX 0.00 569.01 10001 108987 01/20/23 1550 CALIFORNIA DEPT OF TAX F 0014306 SALES TAX 0.00 0.47 10001 108987 01/20/23 1550 CALIFORNIA DEPT OF TAX F 231 SALES TAX 0.00 1.94 10001 108987 01/20/23 1550 CALIFORNIA DEPT OF TAX F 531 SALES TAX 0.00 31.29 10001 108987 01/20/23 1550 CALIFORNIA DEPT OF TAX F 549 SALES TAX 0.00 80.68 TOTAL CHECK 0.00 2,049.00
10001 108988 01/20/23 4349 CODE 5 GROUP LLC 0015128 QUARTERLY TRACKING 0.00 1,200.00 10001 108988 01/20/23 4349 CODE 5 GROUP LLC 0015128 QUARTERLY TRACKING 0.00 1,500.00 TOTAL CHECK 0.00 2,700.00
10001 108989 01/20/23 1311 COVINA IRRIGATING COMPAN 5316571 CAPACITY IMPR CHARGE 0.00 4,306.25 10001 108990 01/20/23 7817 CULLIGAN OF COVINA 5316571 SOFT WATER/JAN 0.00 138.25 10001 108991 01/20/23 TEMP DAVID RODRIGUEZ 0017581 PERMIT REFUND 0.00 300.00 10001 108992 01/20/23 7496 SOUTHWEST HYDROTECH 5316571 EMERGENCY REPAIRS AND 235.59 4,265.48 10001 108993 01/20/23 TEMP DEREK L SANCHEZ 5316569 WATER SAVING DEVICE 0.00 165.00 10001 108994 01/20/23 4488 ARROYO BACKGROUND INVEST 0015126 POLICE DEPARTMENT BACK 0.00 1,350.00 10001 108995 01/20/23 5405 YOUNGBLOOD & ASSOCIATES 0015126 POLYGRAPH EXAMINATION 0.00 700.00 10001 108996 01/20/23 4959 FRONTIER 5484419 INTERNET SVC/JAN 0.00 89.99 10001 108996 01/20/23 4959 FRONTIER 5484432 INTERNET SVC/JAN 0.00 601.68 TOTAL CHECK 0.00 691.67
10001 108997 01/20/23 6570 NAPA AUTO PARTS 5496563 VEHICLE PARTS/SUPP 7.30 78.50 10001 108998 01/20/23 TEMP GERARDO CISNEROS 0017581 PERMIT REFUND 0.00 300.00 10001 108999 01/20/23 4106 IACP 0015126 MEMBERSHIP RENEWAL 0.00 190.00 10001 109000 01/20/23 1447 INTOXIMETERS 2545194.23 DIVISION SUPPLIES 38.44 450.94 10001 109001 01/20/23 7840 JANE PALMER 531 UB REFUND 0.00 930.52 10001 109002 01/20/23 TEMP JENNY WONG 5316569 WATER SAVING DEVICE 0.00 150.00 10001 109003 01/20/23 TEMP JOHN MAR 5316569 TURF RETIREMENT 0.00 2,096.00 Item #5. Page 23
Meeting Date: 2/14/2023 / Packet Page #: 45
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 01/20/2023 CITY OF GLENDORA ACCTPA21
TIME: 10:37:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230120 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 109004 01/20/23 TEMP KIMBERLY SOLICHIN 5316569 WATER SAVING DEVICE 0.00 100.00 10001 109005 01/20/23 TEMP LAURA NAVA 0017581 PERMIT REFUND 0.00 300.00 10001 109006 01/20/23 TEMP LIXIN TANG 0015139 PARKING REFUND 0.00 35.00 10001 109007 01/20/23 1123 LOS ANGELES COUNTY CLERK 5309999 CEQA EXEMPTION FILING 0.00 75.00 10001 109008 01/20/23 1123 LOS ANGELES COUNTY CLERK 0016051 CEQA EXEMPTION 0.00 75.00 10001 109009 01/20/23 1123 LOS ANGELES COUNTY CLERK 2229999 CEQA EXEMPTION FILING 0.00 75.00 10001 109009 01/20/23 1123 LOS ANGELES COUNTY CLERK 3219999 CEQA EXEMPTION FILING 0.00 75.00 TOTAL CHECK 0.00 150.00
10001 109010 01/20/23 7805 PIPE SOLUTIONS 5316570 EMERGENCY LEAK DETECTI 0.00 2,800.00 10001 109011 01/20/23 1921 OFFICE DEPOT 0014103 OFFICE SUPPLIES 9.99 107.44 10001 109011 01/20/23 1921 OFFICE DEPOT 0014103 OFFICE SUPPLIES 2.95 31.73 10001 109011 01/20/23 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 1.04 11.23 10001 109011 01/20/23 1921 OFFICE DEPOT 0017585 OFFICE SUPPLIES 19.46 209.35 10001 109011 01/20/23 1921 OFFICE DEPOT 0017585 OFFICE SUPPLIES 19.97 214.78 10001 109011 01/20/23 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 38.19 410.77 TOTAL CHECK 91.60 985.30
10001 109012 01/20/23 TEMP PATRICK BONACCI 5316569 TURF RETIREMENT 0.00 3,654.00 10001 109013 01/20/23 TEMP PETER SCHWAB 5316569 WATER SAVING DEVICE 0.00 150.00 10001 109014 01/20/23 1850 PROFORCE LAW ENFORCEMENT 0015126 SIX GLOCK MODEL 17 GEN 213.76 2,463.76 10001 109015 01/20/23 3929 RAIN BIRD INTERNATIONAL 0016582 ANNUAL DATA PLAN 0.00 2,250.00 10001 109015 01/20/23 3929 RAIN BIRD INTERNATIONAL 2056584 ANNUAL DATA PLAN 0.00 4,500.00 TOTAL CHECK 0.00 6,750.00
10001 109016 01/20/23 TEMP RAYA SANDJAJA 0016064 OVER PAYMENT 0.00 3,187.89 10001 109017 01/20/23 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 125.00 10001 109017 01/20/23 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 75.00 10001 109017 01/20/23 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 23.83 10001 109017 01/20/23 1192 RIO HONDO COLLEGE 0015126 POLICE TRAINING 0.00 25.00 TOTAL CHECK 0.00 248.83
10001 109018 01/20/23 TEMP ROBERT GRAY 5316569 WATER SAVING DEVICE 0.00 150.00 10001 109019 01/20/23 1776 SAN GABRIEL VALLEY WATER 5316571 2022 PRODUCER DUES 0.00 11,265.24 10001 109020 01/20/23 TEMP SARA CAIAZZA 5316569 TURF RETIREMENT 0.00 5,000.00 10001 109021 01/20/23 1027 SOCALGAS 2096086 GAS SERVICE/DEC 0.00 462.37 10001 109021 01/20/23 1027 SOCALGAS 0017583 GAS SERVICE/DEC 0.00 514.97 10001 109021 01/20/23 1027 SOCALGAS 5316568 GAS SERVICE/DEC 0.00 549.15 10001 109021 01/20/23 1027 SOCALGAS 0017583 GAS SERVICE/DEC 0.00 567.56 Item #5. Page 24
Meeting Date: 2/14/2023 / Packet Page #: 46
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 01/20/2023 CITY OF GLENDORA ACCTPA21
TIME: 10:37:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230120 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 109021 01/20/23 1027 SOCALGAS 0016566 GAS SERVICE/DEC 0.00 569.12 10001 109021 01/20/23 1027 SOCALGAS 0017080 GAS SERVICE/DEC 0.00 589.29 10001 109021 01/20/23 1027 SOCALGAS 0015126 GAS SERVICE/DEC 0.00 589.29 10001 109021 01/20/23 1027 SOCALGAS 5496563 GAS SERVICE/DEC 0.00 597.12 10001 109021 01/20/23 1027 SOCALGAS 0017076 GAS SERVICE/DEC 0.00 1,767.87 10001 109021 01/20/23 1027 SOCALGAS 0015126 GAS SERVICE/DEC 0.00 7,665.51 10001 109021 01/20/23 1027 SOCALGAS 5316566 GAS SERVICE/DEC 0.00 179.72 10001 109021 01/20/23 1027 SOCALGAS 0017588 GAS SERVICE/DEC 0.00 316.64 10001 109021 01/20/23 1027 SOCALGAS 0016582 GAS SERVICE/DEC 0.00 28.93 10001 109021 01/20/23 1027 SOCALGAS 0016582 GAS SERVICE/DEC 0.00 40.59 10001 109021 01/20/23 1027 SOCALGAS 0017583 GAS SERVICE/DEC 0.00 62.61 TOTAL CHECK 0.00 14,500.74
10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/DEC 0.00 3.58 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/DEC 0.00 4.06 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016584 ELECTRIC UTILITY/DEC 0.00 4.57 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316570 ELECTRIC UTILITY/DEC 0.00 5.97 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/DEC 0.00 112.44 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/DEC 0.00 15.26 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/DEC 0.00 15.26 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/DEC 0.00 15.63 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/DEC 0.00 16.05 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/DEC 0.00 20.18 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/DEC 0.00 61.38 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/DEC 0.00 71.54 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/DEC 0.00 128.27 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/DEC 0.00 134.76 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/DEC 0.00 137.53 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316570 ELECTRIC UTILITY/DEC 0.00 196.10 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316566 ELECTRIC UTILITY/DEC 0.00 624.72 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 5496563 ELECTRIC UTILITY/DEC 0.00 960.62 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/DEC 0.00 1,147.84 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 0017080 ELECTRIC UTILITY/DEC 0.00 1,149.02 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016566 ELECTRIC UTILITY/DEC 0.00 1,979.59 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/DEC 0.00 2,586.71 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 0017076 ELECTRIC UTILITY/DEC 0.00 4,596.09 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/DEC 0.00 4,759.70 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 0015126 ELECTRIC UTILITY/DEC 0.00 7,538.48 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/DEC 0.00 7,910.60 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 2026562 ELECTRIC UTILITY/DEC 0.00 30,490.35 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/DEC 0.00 50,500.12 10001 109022 01/20/23 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/DEC 0.00 352.42 TOTAL CHECK 0.00 115,538.84
10001 109023 01/20/23 2038 SPARKLETTS 2096086 DRINKING WATER/DEC 0.00 210.61 10001 109023 01/20/23 2038 SPARKLETTS 0016561 DRINKING WATER/DEC 0.00 248.99 10001 109023 01/20/23 2038 SPARKLETTS 0015126 DRINKING WATER/DEC 0.00 348.39 10001 109023 01/20/23 2038 SPARKLETTS 0014216 DRINKING WATER/DEC 0.00 84.78 10001 109023 01/20/23 2038 SPARKLETTS 5314216 DRINKING WATER/DEC 0.00 84.78 10001 109023 01/20/23 2038 SPARKLETTS 0017581 DRINKING WATER/DEC 0.00 88.13 10001 109023 01/20/23 2038 SPARKLETTS 0014101 DRINKING WATER/DEC 0.00 97.13 10001 109023 01/20/23 2038 SPARKLETTS 0017585 DRINKING WATER/DEC 0.00 104.62 Item #5. Page 25
Meeting Date: 2/14/2023 / Packet Page #: 47
SUNGARD PENTAMATION PAGE NUMBER: 7
DATE: 01/20/2023 CITY OF GLENDORA ACCTPA21
TIME: 10:37:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230120 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 109023 01/20/23 2038 SPARKLETTS 0016582 DRINKING WATER/DEC 0.00 123.10 10001 109023 01/20/23 2038 SPARKLETTS 0017588 DRINKING WATER/DEC 0.00 7.00 10001 109023 01/20/23 2038 SPARKLETTS 0017583 DRINKING WATER/DEC 0.00 7.00 TOTAL CHECK 0.00 1,404.53
10001 109024 01/20/23 1321 STAMP OUT INC. 0015133 CUSTOM STAMP 16.13 185.93 10001 109024 01/20/23 1321 STAMP OUT INC. 0015133 CUSTOM STAMP 12.14 139.94 TOTAL CHECK 28.27 325.87
10001 109025 01/20/23 7841 TAREK ZAKY 531 UB REFUND 0.00 81.27 10001 109026 01/20/23 4637 TOP BILLING ENTERTAINMEN 2314390 SMALL BUSINESS SATURD 0.00 1,200.00 10001 109027 01/20/23 1924 UNIFIRST CORPORATION 5316570 WATER-DISTRIBUTION 0.51 272.08 10001 109027 01/20/23 1924 UNIFIRST CORPORATION 5316570 WATER-DISTRIBUTION 0.51 304.65 10001 109027 01/20/23 1924 UNIFIRST CORPORATION 5316570 WATER-DISTRIBUTION 0.51 308.80 TOTAL CHECK 1.53 885.53
10001 109028 01/20/23 1561 TAS 0015126 EMBROIDERY 6.15 66.15 10001 109028 01/20/23 1561 TAS 0015126 BADGES 6.77 72.77 10001 109028 01/20/23 1561 TAS 0015126 EMBROIDER 1.54 16.54 TOTAL CHECK 14.46 155.46
10001 109029 01/20/23 4391 VIRAMONTES EXPRESS INC. 0016582 FREIGHT CHARGE 0.00 990.00 10001 109030 01/20/23 TEMP YOLANDA ABBLETT 5316569 WATER SAVING DEVICE 0.00 165.00 10001 109031 01/20/23 1123 COUNTY OF LOS ANGELES 0016051 CEQA EXEMPTION 0.00 75.00 10001 109032 01/20/23 1123 LOS ANGELES COUNTY CLERK 2229999 CEQA EXEMPTION 0.00 75.00 10001 109033 01/20/23 1123 LOS ANGELES COUNTY CLERK 3219999 CEQA EXEMPTION 0.00 75.00 TOTAL CASH ACCOUNT 12,248.01 1,243,215.39
TOTAL FUND 12,248.01 1,243,215.39
TOTAL REPORT 12,248.01 1,243,215.39
Item #5. Page 26
Meeting Date: 2/14/2023 / Packet Page #: 48
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/20/2023 CITY OF GLENDORA VENCHK11
TIME: 08:47:55 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 54,965.97
202 STREET LIGHTING ASSESSMT 30,490.35
202B LANDSCAPE ASSESSMENT 46.15
205 STATE GAS TAX FUNDS 13,121.95
209 PROP A TRANSIT FUND 1,949.09
222 MEASURE R TRANSPT. 2009 75.00
229 LIBRARY FOUNDATION 1,214.30
231 GLENDORA VILLAGE BUS DIST 1,201.94
254 STEP OTS GRANTS 450.94
262 AMERICAN RESCUE PLAN FUND 1,144.21
321 CAPITAL PROJECTS FUND 75.00
530 WATER CAPITAL PROJECTS 75.00
531 WATER OPERATIONS FUND 88,691.57
548 TECHNOLOGY FUND 691.67
549 VEHICLE REPLACEMENT FUND 1,716.92
TOTAL REPORT 195,910.06
Item #5. Page 27
Meeting Date: 2/14/2023 / Packet Page #: 49
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/20/2023 CITY OF GLENDORA VENCHK11
TIME: 08:53:59 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 103,757.16
103 MEASURE E FUND 21,351.66
203 TRANS DEVELOP ACT FUND 14,444.28
207 GRANTS 12,420.00
208 ASSET FORFEITURE FUND 86,087.64
209 PROP A TRANSIT FUND 9,318.75
222 MEASURE R TRANSPT. 2009 12,359.95
229 LIBRARY FOUNDATION 4,297.79
255 MEASURE M 59,927.01
262 AMERICAN RESCUE PLAN FUND 61,720.30
530 WATER CAPITAL PROJECTS 15,287.03
531 WATER OPERATIONS FUND 17,946.28
548 TECHNOLOGY FUND 2,028.98
TOTAL REPORT 420,946.83
Item #5. Page 28
Meeting Date: 2/14/2023 / Packet Page #: 50
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/19/2023 CITY OF GLENDORA VENCHK11
TIME: 12:03:43 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
970 PAYROLL DISBURSEMENT FUND 2,027.57
TOTAL REPORT 2,027.57
Item #5. Page 29
Meeting Date: 2/14/2023 / Packet Page #: 51
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/19/2023 CITY OF GLENDORA VENCHK11
TIME: 12:12:08 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 23,166.48
531 WATER OPERATIONS FUND 2,115.27
970 PAYROLL DISBURSEMENT FUND 598,824.18
TOTAL REPORT 624,105.93
Item #5. Page 30
Meeting Date: 2/14/2023 / Packet Page #: 52
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/20/2023 CITY OF GLENDORA VENCHK11
TIME: 10:17:54 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 75.00
222 MEASURE R TRANSPT. 2009 75.00
321 CAPITAL PROJECTS FUND 75.00
TOTAL REPORT 225.00
Item #5. Page 31
Meeting Date: 2/14/2023 / Packet Page #: 53

CITY OF GLENDORA
CITY COUNCIL MEETING 2/14/2023
WARRANT REGISTER FOR 1/27/2023
GENERAL WARRANT REGISTER $ 729,225.80
PAYROLL EFT - P/E 01/23/23 $ 596,590.24
TOTAL $ 1,325,816.04
PREPARED BY: Jonathan Logue

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #5. Page 32
Meeting Date: 2/14/2023 / Packet Page #: 54
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/27/2023 CITY OF GLENDORA ACCTPA21
TIME: 14:20:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230127 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V6035 01/27/23 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD SERVICE 0.00 5,391.84 10001 V6035 01/27/23 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD SERVICE 0.00 10,095.36 TOTAL CHECK 0.00 15,487.20
10001 V6036 01/27/23 1007 ALTA-FOODCRAFT INC. 0014101 FOOD SUPPLIES 10.09 477.33 10001 V6037 01/27/23 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/FEB 0.00 95.00 10001 V6037 01/27/23 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/FEB 0.00 95.00 TOTAL CHECK 0.00 190.00
10001 V6038 01/27/23 1125 ATHENS SERVICES 5316570 SWEPER SERVICES 0.00 4,037.89 10001 V6038 01/27/23 1125 ATHENS SERVICES 5316570 SWEEPER SERVICES 0.00 9,989.39 TOTAL CHECK 0.00 14,027.28
10001 V6039 01/27/23 7826 AVID TRAILS LLC 0014101 DESIGN SERVICES FOR SO 0.00 1,249.23 10001 V6039 01/27/23 7826 AVID TRAILS LLC 5314101 DESIGN SERVICES FOR SO 0.00 1,290.89 10001 V6039 01/27/23 7826 AVID TRAILS LLC 0014306 DESIGN SERVICES FOR SO 0.00 2,659.88 TOTAL CHECK 0.00 5,200.00
10001 V6040 01/27/23 7546 BAY ALARM COMPANY 0017588 ALARM SERVICE/DEC 0.00 115.00 10001 V6040 01/27/23 7546 BAY ALARM COMPANY 0016566 ALARM SERVICE/NOV 0.00 760.00 TOTAL CHECK 0.00 875.00
10001 V6041 01/27/23 5820 BLACK AND WHITE EMERGENC 5496563 RADIO REMOVAL 0.00 200.00 10001 V6042 01/27/23 7844 NEONDRAGON 2314390 SMALL BUS SAT COUPON 0.00 448.16 10001 V6043 01/27/23 6434 CHARTER COMMUNICATIONS H 2304102 INTERNET SVC/JAN 0.00 161.85 10001 V6043 01/27/23 6434 CHARTER COMMUNICATIONS H 5484432 INTERNET SVC/JAN 0.00 357.02 TOTAL CHECK 0.00 518.87
10001 V6044 01/27/23 1541 CLEAN SWEEP SUPPLY CO., 0016566 CREDIT MEMO -14.42 -155.09 10001 V6044 01/27/23 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 71.19 765.71 10001 V6044 01/27/23 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 54.34 665.90 10001 V6044 01/27/23 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 14.51 156.03 10001 V6044 01/27/23 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 17.45 187.71 10001 V6044 01/27/23 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 20.13 216.55 10001 V6044 01/27/23 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 4.17 44.87 10001 V6044 01/27/23 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 9.01 96.91 10001 V6044 01/27/23 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 12.54 134.84 TOTAL CHECK 188.92 2,113.43
10001 V6045 01/27/23 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 0.00 80.00 10001 V6045 01/27/23 3147 COLLEY AUTO CARS INC 5496563 CREDIT MEMO -71.45 -768.48 10001 V6045 01/27/23 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 11.94 128.46 10001 V6045 01/27/23 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 0.97 10.41 10001 V6045 01/27/23 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 5.59 60.09 10001 V6045 01/27/23 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 5.89 63.38 10001 V6045 01/27/23 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 92.96 999.91 10001 V6045 01/27/23 3147 COLLEY AUTO CARS INC 5496563 VEHICLE PARTS/MAINT 107.94 1,160.94 TOTAL CHECK 153.84 1,734.71
Item #5. Page 33
Meeting Date: 2/14/2023 / Packet Page #: 55
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 01/27/2023 CITY OF GLENDORA ACCTPA21
TIME: 14:20:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230127 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V6046 01/27/23 7585 TANGLED WEB SOLUTIONS 0015126 BACKGROUND INVESTIGAT 0.00 1,600.00 10001 V6047 01/27/23 4670 ENNIS-FLINT INC 2056562 ST PAINT MATERIALS 96.17 1,046.31 10001 V6048 01/27/23 1618 EXCEL ELECTRIC FIRE 0016566 ANNUAL MONITORING 0.00 660.00 10001 V6048 01/27/23 1618 EXCEL ELECTRIC FIRE 0016566 FIRE ALARM TESTING 0.00 400.00 TOTAL CHECK 0.00 1,060.00
10001 V6049 01/27/23 1212 GLENDORA TROPHY & ENGRAV 0014000 BRASS PLATE 2.42 26.02 10001 V6049 01/27/23 1212 GLENDORA TROPHY & ENGRAV 0014000 BRASS PLATE 3.79 40.74 TOTAL CHECK 6.21 66.76
10001 V6050 01/27/23 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 40.21 432.57 10001 V6050 01/27/23 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 73.01 785.35 10001 V6050 01/27/23 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 73.62 791.77 10001 V6050 01/27/23 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 14.26 153.47 10001 V6050 01/27/23 1941 GRAINGER 2056562 EQUIPMENT PARTS/SUPP 16.90 181.72 TOTAL CHECK 218.00 2,344.88
10001 V6051 01/27/23 4405 MICHELLE HARRINGTON 0017583 COMM SVC EDUCATN CLSS 0.00 360.00 10001 V6052 01/27/23 4046 HYLAND SOFTWARE INC 5484419 SHAREBASE ANNUAL RENEW 0.00 6,000.00 10001 V6053 01/27/23 2502 IMS REFRIGERATION INC. 0016566 ICE MAKER MAINT 0.00 205.00 10001 V6053 01/27/23 2502 IMS REFRIGERATION INC. 0016566 ICE MAKER MAINT 29.70 514.41 TOTAL CHECK 29.70 719.41
10001 V6054 01/27/23 1173 INLAND VALLEY HUMANE SOC 0015139 ANIMAL CARE AND CONTRO 0.00 18,900.00 10001 V6055 01/27/23 5315 JMD 0016565 ON-CALL CONSULTANT SER 0.00 873.00 10001 V6055 01/27/23 5315 JMD 2586575 TASK ORDER 65221016 ST 0.00 2,813.00 TOTAL CHECK 0.00 3,686.00
10001 V6056 01/27/23 2944 JOE A. GONSALVES & SON 0016052 LEGISLATIVE REPRESENTA 0.00 1,750.00 10001 V6056 01/27/23 2944 JOE A. GONSALVES & SON 5316567 LEGISLATIVE REPRESENTA 0.00 1,750.00 TOTAL CHECK 0.00 3,500.00
10001 V6057 01/27/23 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 78.03 2,146.39 10001 V6057 01/27/23 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 55.62 960.35 TOTAL CHECK 133.65 3,106.74
10001 V6058 01/27/23 7659 LA - C.A.D.A. 2627585 PAYMENT FOR CONTRACT W 0.00 20,833.33 10001 V6059 01/27/23 3621 LA VERNE POWER EQUIPMENT 2056562 EQUIPMENT PARTS/SUPP 12.60 135.54 10001 V6059 01/27/23 3621 LA VERNE POWER EQUIPMENT 5496563 EQUIPMENT PARTS/SUPP 13.01 153.93 TOTAL CHECK 25.61 289.47
10001 V6060 01/27/23 6473 LOUISE ERNESTINE CRISS B 2314390 SOCIAL MEDIA MARKETIN 0.00 1,000.00 10001 V6061 01/27/23 2401 MUSCO SPORTS LIGHTING, L 0017581 CONTROL LINK 0.00 1,425.00 10001 V6062 01/27/23 6692 OCEAN BLUE ENVIRONMENTAL 0016575 WASTE CLEANUP 0.00 1,332.72 Item #5. Page 34
Meeting Date: 2/14/2023 / Packet Page #: 56
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 01/27/2023 CITY OF GLENDORA ACCTPA21
TIME: 14:20:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230127 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V6062 01/27/23 6692 OCEAN BLUE ENVIRONMENTAL 0016575 HOMELESS ENCAMPMENT 0.00 10,183.81 TOTAL CHECK 0.00 11,516.53
10001 V6063 01/27/23 7804 LONGO TOYOTA 5496563 NEW VEHICLE FOR FLEET 4,312.69 46,396.44 10001 V6064 01/27/23 3178 PLACEWORKS 2629999 DESIGN, ENGINEERING, A 0.00 1,359.15 10001 V6065 01/27/23 1605 DISCOUNT ROOTER CO. 0016566 PLUMBING SERVICE 0.00 2,400.00 10001 V6066 01/27/23 1386 R&R CUSTOM SIGNS 2314390 BANNER CHANGES 0.00 230.00 10001 V6067 01/27/23 4572 L.A. COUNTY SANDBAGS 2056562 SAND BAGS FOR RESIDEN 166.25 2,366.25 10001 V6068 01/27/23 2697 HAAKER EQUIPMENT COMPANY 5316570 EQUIPMENT PARTS/SUPP 86.23 947.52 10001 V6069 01/27/23 2250 TRI-XECUTEX CORPORATION 0017585 FIRE ALARM SERVICE 0.00 270.00 10001 V6070 01/27/23 4027 JOHNSON CONTROLS SECURIT 0016566 ALARM SERVICE 0.00 829.74 10001 V6071 01/27/23 2254 VERONICA TAM & ASSOCIATE 2126056 CONSULT. SVCS TO PREPA 0.00 210.00 10001 V6072 01/27/23 6553 WATERSIDE INDUSTRIAL INC 0016566 CHEMICAL SVC/DEC 0.00 400.00 10001 V6072 01/27/23 6553 WATERSIDE INDUSTRIAL INC 0016566 CHEMICAL SVC/DEC 0.00 500.00 TOTAL CHECK 0.00 900.00
10001 V6073 01/27/23 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 16.96 182.46 10001 V6073 01/27/23 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 160.14 1,722.54 TOTAL CHECK 177.10 1,905.00
10001 V6074 01/27/23 2580 XEROX CORPORATION 0016561 COPIER SVC/DEC 0.00 138.66 10001 V6074 01/27/23 2580 XEROX CORPORATION 0014010 COPIER SVC/DEC 0.00 143.14 10001 V6074 01/27/23 2580 XEROX CORPORATION 5314010 COPIER SVC/DEC 0.00 143.14 10001 V6074 01/27/23 2580 XEROX CORPORATION 0016582 COPIER SVC/DEC 0.00 146.06 10001 V6074 01/27/23 2580 XEROX CORPORATION 0014216 COPIER SVC/DEC 0.00 161.32 10001 V6074 01/27/23 2580 XEROX CORPORATION 0016561 COPIER SVC/DEC 0.00 185.56 10001 V6074 01/27/23 2580 XEROX CORPORATION 0016051 COPIER SVC/DEC 0.00 185.56 10001 V6074 01/27/23 2580 XEROX CORPORATION 5314216 COPIER SVC/DEC 0.00 369.27 10001 V6074 01/27/23 2580 XEROX CORPORATION 0015133 COPIER SVC/DEC 0.00 414.92 10001 V6074 01/27/23 2580 XEROX CORPORATION 5314010 COPIER SVC/DEC 0.00 745.65 10001 V6074 01/27/23 2580 XEROX CORPORATION 0014010 COPIER SVC/DEC 0.00 745.66 10001 V6074 01/27/23 2580 XEROX CORPORATION 0014101 COPIER SVC/DEC 0.00 80.52 10001 V6074 01/27/23 2580 XEROX CORPORATION 0014103 COPIER SVC/DEC 0.00 80.52 10001 V6074 01/27/23 2580 XEROX CORPORATION 0017080 COPIER SVC/DEC 0.00 82.22 10001 V6074 01/27/23 2580 XEROX CORPORATION 0015133 COPIER SVC/DEC 0.00 271.91 10001 V6074 01/27/23 2580 XEROX CORPORATION 5316567 COPIER SVC/DEC 0.00 271.91 10001 V6074 01/27/23 2580 XEROX CORPORATION 0017581 COPIER SVC/DEC 0.00 276.56 10001 V6074 01/27/23 2580 XEROX CORPORATION 0017076 COPIER SVC/DEC 0.00 328.90 10001 V6074 01/27/23 2580 XEROX CORPORATION 0016565 COPIER SVC/DEC 0.00 344.95 10001 V6074 01/27/23 2580 XEROX CORPORATION 0015133 COPIER SVC/DEC 0.00 344.95 TOTAL CHECK 0.00 5,461.38
10001 V6075 01/27/23 7498 Y TIRE PERFORMANCE LLC 5496563 TIRES 51.72 636.28 Item #5. Page 35
Meeting Date: 2/14/2023 / Packet Page #: 57
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 01/27/2023 CITY OF GLENDORA ACCTPA21
TIME: 14:20:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230127 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V6076 01/27/23 2392 AFLAC - INDIV 970 AFLAC INS IP JAN 23 0.00 3,163.84 10001 V6077 01/27/23 6158 BOA EXPRESS TAX 970 PAYROLL TAXES 0.00 150,210.67 10001 V6078 01/27/23 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS RETIREMENT 01/22 0.00 159,206.47 10001 V6079 01/27/23 1112 GLENDORA CITY EMPLOYEE A 970 EMPLOYEE SOCIAL GROUP 0.00 410.00 10001 V6080 01/27/23 1115 GLENDORA MANAGEMENT ASSO 970 GMA DUES 0.00 420.00 10001 V6081 01/27/23 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 401.50 10001 V6081 01/27/23 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 148.50 TOTAL CHECK 0.00 550.00
10001 V6082 01/27/23 7369 MIDAMERICA ADMIN&RETIRE 970 EXEC MGMT - HRA 0.00 400.00 10001 V6083 01/27/23 7369 MIDAMERICA ADMIN&RETIRE 970 PART TIME RETIREMENT 0.00 2,814.68 10001 V6084 01/27/23 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 3,188.25 10001 V6084 01/27/23 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 33,491.87 10001 V6084 01/27/23 5012 NATIONWIDE RETIREMENT SO 970 EXEC 401A PLAN 0.00 1,866.68 10001 V6084 01/27/23 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 752.18 TOTAL CHECK 0.00 39,298.98
10001 V6085 01/27/23 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 2,550.00 10001 V6085 01/27/23 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 78.13 TOTAL CHECK 0.00 2,628.13
10001 V6086 01/27/23 7577 LEGALSHIELD 970 LEGAL & ID SHIELD NOV 0.00 282.20 10001 V6086 01/27/23 7577 LEGALSHIELD 970 LEGAL & ID SHIELD DEC 0.00 325.05 10001 V6086 01/27/23 7577 LEGALSHIELD 970 LEGAL & ID SHIELD JAN 0.00 568.35 TOTAL CHECK 0.00 1,175.60
10001 V6087 01/27/23 1119 STATE DISBURSEMENT UNIT 970 WAGE GARNISHMENT 0.00 264.92 10001 V6088 01/27/23 4133 WAGEWORKS 970 FSA FEES &MTLY JAN 23 0.00 230.00 10001 V6089 01/27/23 4133 WAGEWORKS, INC. 970 DEPEND CARE REIMBURSE 0.00 965.03 10001 V6089 01/27/23 4133 WAGEWORKS, INC. 970 FSA MEDICAL REIMBURSE 0.00 1,090.52 10001 V6089 01/27/23 4133 WAGEWORKS, INC. 970 HSA WITH HDHP 0.00 468.76 10001 V6089 01/27/23 4133 WAGEWORKS, INC. 970 LIMITED PURPOSE FSA 0.00 25.00 TOTAL CHECK 0.00 2,549.31
10001 109034 01/27/23 2420 ALLIED 100, LLC 0015127 MEDICAL EQUIPMENT 0.00 385.20 10001 109035 01/27/23 1193 AT&T 5484432 TELEPHONE SVC/JAN 0.00 73.10 10001 109035 01/27/23 1193 AT&T 5484432 TELEPHONE SVC/JAN 0.00 626.51 TOTAL CHECK 0.00 699.61
10001 109036 01/27/23 6674 AVALON COLLISION CENTERS 5496563 FLEET REPAIRS 295.56 5,351.12 Item #5. Page 36
Meeting Date: 2/14/2023 / Packet Page #: 58
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 01/27/2023 CITY OF GLENDORA ACCTPA21
TIME: 14:20:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230127 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 109037 01/27/23 1194 CPCA 0015126 ANNUAL TRAINING SYMPOS 0.00 2,625.00 10001 109037 01/27/23 1194 CPCA 0015126 REGISTRATION FEE 0.00 450.00 TOTAL CHECK 0.00 3,075.00
10001 109038 01/27/23 1550 CALIFORNIA DEPARTMENT OF 5496563 SALES TAX 0.00 1,944.00 10001 109039 01/27/23 TEMP CHRISTINA HABROCK 0017588 TRIP REFUND 0.00 35.00 10001 109040 01/27/23 TEMP CLIFTON LARSON ALLEN LLP 0015127 ALARM REFUND 15857 0.00 375.00 10001 109041 01/27/23 1123 COUNTY OF LOS ANGELES IN 2096086 RADIO FREQUENCY FOR TR 0.00 723.28 10001 109042 01/27/23 4860 DONNA COUPLAND 0017585 COMM SVC EDUCATN CLSS 0.00 255.00 10001 109043 01/27/23 TEMP DANIEL ANTILLON 5314306 RETIREE MEIDCAL PAY 0.00 56.00 10001 109043 01/27/23 TEMP DANIEL ANTILLON 0014306 RETIREE MEIDCAL PAY 0.00 144.00 TOTAL CHECK 0.00 200.00
10001 109044 01/27/23 TEMP DAWN MELLGREN 0014306 DEPOSIT REFUND 0.00 200.00 10001 109045 01/27/23 2199 DEPARTMENT OF JUSTICE 0014103 FINGERPRINTING/DEC 0.00 196.00 10001 109045 01/27/23 2199 DEPARTMENT OF JUSTICE 5314103 FINGERPRINTING/DEC 0.00 64.00 10001 109045 01/27/23 2199 DEPARTMENT OF JUSTICE 0015133 FINGERPRINTING/DEC 0.00 909.00 TOTAL CHECK 0.00 1,169.00
10001 109046 01/27/23 TEMP DERRIK NISHIYAMA 5316569 WATER SAVING DEVICE 0.00 150.00 10001 109047 01/27/23 1068 DEWEY PEST CONTROL CO. 0016566 TRANSPORTATION BUILDIN 0.00 3,500.00 10001 109048 01/27/23 1191 DOWD ROOFING CO. 0016566 VENTS 0.00 400.00 10001 109049 01/27/23 7628 EPD SOLUTIONS, INC. 5309999 PERFORM ENVIRONMENTAL 0.00 1,382.50 10001 109050 01/27/23 4488 ARROYO BACKGROUND INVEST 0015126 BACKGROUND INVEST 0.00 1,350.00 10001 109051 01/27/23 7843 INLAND URBAN FOREST GROU 0016582 LIVE OAK ISSUES EVAL 0.00 900.00 10001 109052 01/27/23 4959 FRONTIER 5484432 TELEPHONE SVC/JAN 0.00 114.14 10001 109053 01/27/23 TEMP FUNG PUI WAN 0017583 CLASS REFUND 0.00 214.00 10001 109054 01/27/23 TEMP GABRIELA FRIERSON 0017588 TRIP REFUND 0.00 35.00 10001 109055 01/27/23 TEMP GRETA STARKEY 5316569 WATER SAVING DEVICE 0.00 150.00 10001 109056 01/27/23 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 19.92 276.92 10001 109056 01/27/23 3626 HOLLIDAY ROCK CO., INC. 2056562 ST REPAIR/MAINT SUPP 23.21 322.71 TOTAL CHECK 43.13 599.63
10001 109057 01/27/23 7306 ICONTRACTS INC. 0014010 POLICYSTAT ANNUAL SUBS 0.00 7,394.00 10001 109058 01/27/23 TEMP JENNY AHN 5316569 WATER SAVING DEVICE 0.00 150.00 Item #5. Page 37
Meeting Date: 2/14/2023 / Packet Page #: 59
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 01/27/2023 CITY OF GLENDORA ACCTPA21
TIME: 14:20:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230127 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 109059 01/27/23 7853 JILING CHEN 531 UB REFUND 0.00 127.13 10001 109060 01/27/23 TEMP JOANNA BELTRAN 0017588 TRIP REFUND 0.00 35.00 10001 109060 01/27/23 TEMP JOANNA BELTRAN 0017588 TRIP REFUND 0.00 45.00 TOTAL CHECK 0.00 80.00
10001 109061 01/27/23 7852 JOSEPH CARMONA 531 UB REFUND 0.00 57.87 10001 109062 01/27/23 TEMP KAITLYN MIRANDA-BELT 0017581 PERMIT REFUND 0.00 300.00 10001 109063 01/27/23 TEMP KRISTAN WILSON 0017588 TRIP REFUND 0.00 35.00 10001 109064 01/27/23 TEMP KYLE LAW 0017588 TRIP REFUND 0.00 35.00 10001 109065 01/27/23 3252 REGIONAL TAP SERVICE CEN 2096086 TAP SALES/DEC 0.00 678.92 10001 109066 01/27/23 4265 LA COUNTY SHERRIF'S DEPA 0015134 INMATE MEAL SERVICE 0.00 399.12 10001 109067 01/27/23 TEMP LAN ZHANG 5316569 WATER SAVING DEVICE 0.00 150.00 10001 109068 01/27/23 TEMP LORETTA SWEAT 0017583 CLASS REFUND 0.00 40.00 10001 109069 01/27/23 1123 LOS ANGELES COUNTY PUBLI 2586575 FY 2022-2023 CIMP IMPL 0.00 77,862.00 10001 109070 01/27/23 TEMP LUCAS CLAUSSEN 0017588 TRIP REFUND 0.00 35.00 10001 109071 01/27/23 TEMP LUZ GOMEZ 0017581 BUILDING REFUND 0.00 300.00 10001 109072 01/27/23 TEMP MARISSA BERG 0017581 PERMIT REFUND 0.00 25.00 10001 109073 01/27/23 7249 MUNICIPAL MAINTENANCE EQ 2056562 MAINT PARTS/EQUIP 66.72 784.66 10001 109074 01/27/23 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 3.33 35.82 10001 109074 01/27/23 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 3.67 39.45 10001 109074 01/27/23 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 3.98 42.85 10001 109074 01/27/23 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 7.16 77.05 10001 109074 01/27/23 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 15.75 169.40 10001 109074 01/27/23 1921 OFFICE DEPOT 0015134 OFFICE SUPPLIES 1.31 14.05 10001 109074 01/27/23 1921 OFFICE DEPOT 0014101 OFFICE SUPPLIES 1.42 15.32 10001 109074 01/27/23 1921 OFFICE DEPOT 5484419 OFFICE SUPPLIES 0.93 9.99 10001 109074 01/27/23 1921 OFFICE DEPOT 5484419 OFFICE SUPPLIES 5.12 55.11 TOTAL CHECK 42.67 459.04
10001 109075 01/27/23 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 0.33 3.60 10001 109075 01/27/23 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 3.82 41.12 10001 109075 01/27/23 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 9.03 97.08 10001 109075 01/27/23 4076 O'REILLY AUTO PARTS 5496563 VEHICLE PARTS/SUPP 23.49 252.67 TOTAL CHECK 36.67 394.47
10001 109076 01/27/23 3857 SEQUOIA PACIFIC SOLAR I, 2177588 SOLAR SERVICE/DEC 0.00 1,164.80 Item #5. Page 38
Meeting Date: 2/14/2023 / Packet Page #: 60
SUNGARD PENTAMATION PAGE NUMBER: 7
DATE: 01/27/2023 CITY OF GLENDORA ACCTPA21
TIME: 14:20:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230127 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 109077 01/27/23 7854 PAUL BUEHLMAIER 531 UB REFUND 0.00 187.51 10001 109078 01/27/23 1022 PITNEY BOWES POSTAGE BY 0014306 POSTAGE/DEC 0.00 3,561.96 10001 109079 01/27/23 1850 PROFORCE LAW ENFORCEMENT 0015126 SIX GLOCK MODEL 17 GEN 27.64 297.34 10001 109080 01/27/23 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 4.42 47.51 10001 109080 01/27/23 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 11.06 119.01 10001 109080 01/27/23 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 78.21 841.20 10001 109080 01/27/23 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 45.29 487.11 10001 109080 01/27/23 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 34.83 374.59 TOTAL CHECK 173.81 1,869.42
10001 109081 01/27/23 1905 QUINN COMPANY 5496563 EQUIPMENT MAINTENANCE 14.70 169.39 10001 109082 01/27/23 3633 RIGHT OF WAY, INC. 2056562 SAFETY SIGNS/SUPPLIES 56.38 606.38 10001 109083 01/27/23 6998 SAFE AND SOUND SECURITY 0016566 EXTENDED WARRANTY 0.00 825.00 10001 109084 01/27/23 TEMP SEAN LARSON 0017581 PERMIT REFUND 0.00 145.00 10001 109085 01/27/23 4276 SECURITY PUBLIC STORAGE- 2314390 STORAGE FOR BID EVENT 0.00 361.00 10001 109086 01/27/23 1286 SGV COUNCIL OF GOVERNMEN 0016554 FOOD RECOVERY PROGRAM 0.00 28,859.00 10001 109087 01/27/23 1224 PECK ROAD GRAVEL 2079999 TIPPING 240404 0.00 180.00 10001 109087 01/27/23 1224 PECK ROAD GRAVEL 2079999 TIPPING 242106 0.00 180.00 10001 109087 01/27/23 1224 PECK ROAD GRAVEL 2079999 TIPPING 24207 242082 0.00 380.00 TOTAL CHECK 0.00 740.00
10001 109088 01/27/23 3029 SOUTHEAST CONSTRUCTION 0016582 ST REPAIR/MAINT SUPP 5.43 62.63 10001 109088 01/27/23 3029 SOUTHEAST CONSTRUCTION 2056562 ST REPAIR/MAINT SUPP 47.42 598.62 TOTAL CHECK 52.85 661.25
10001 109089 01/27/23 1027 SOUTHERN CA. GAS COMPANY 2629999 PROJECT 00000265113 0.00 8,686.99 10001 109090 01/27/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELETRIC UTILITY/JAN 0.00 79.15 10001 109090 01/27/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELETRIC UTILITY/JAN 0.00 214.36 10001 109090 01/27/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELETRIC UTILITY/JAN 0.00 79.00 10001 109090 01/27/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELETRIC UTILITY/JAN 0.00 116.59 10001 109090 01/27/23 1225 SOUTHERN CALIFORNIA EDIS 2177588 ELETRIC UTILITY/JAN 0.00 2,452.64 10001 109090 01/27/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELETRIC UTILITY/JAN 0.00 2,760.86 10001 109090 01/27/23 1225 SOUTHERN CALIFORNIA EDIS 0015126 ELETRIC UTILITY/JAN 0.00 484.14 10001 109090 01/27/23 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELETRIC UTILITY/JAN 0.00 6.27 10001 109090 01/27/23 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELETRIC UTILITY/JAN 0.00 21.26 10001 109090 01/27/23 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELETRIC UTILITY/JAN 0.00 42.56 10001 109090 01/27/23 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELETRIC UTILITY/JAN 0.00 52.51 10001 109090 01/27/23 1225 SOUTHERN CALIFORNIA EDIS 0016584 ELECTRIC UTILITY/DEC 0.00 8.57 TOTAL CHECK 0.00 6,317.91
10001 109091 01/27/23 2038 SPARKLETTS 5496563 DRINKING WATER/DEC 0.00 159.37 Item #5. Page 39
Meeting Date: 2/14/2023 / Packet Page #: 61
SUNGARD PENTAMATION PAGE NUMBER: 8
DATE: 01/27/2023 CITY OF GLENDORA ACCTPA21
TIME: 14:20:20 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20230127 00:00:00.000' ACCOUNTING PERIOD: 7/23
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 109092 01/27/23 2783 SPRAGUES READY MIX 2056562 ST REPAIR/MAINT SUPP 68.55 737.30 10001 109093 01/27/23 7851 TERRI Y LUJAN 531 UB REFUND 0.00 34.13 10001 109094 01/27/23 TEMP THIRUMULU PONNIAH RAJU 0017581 PERMIT REFUND 0.00 300.00 10001 109095 01/27/23 4737 KANDID GRAPHICS 2314390 SANTA VILLAGE POSTER 4.61 49.61 10001 109096 01/27/23 1924 UNIFIRST CORPORATION 0016582 PARKS 0.00 22.13 10001 109096 01/27/23 1924 UNIFIRST CORPORATION 0016584 TREES 0.00 11.06 10001 109096 01/27/23 1924 UNIFIRST CORPORATION 2556584 TREES/MEASURE M 0.00 11.08 10001 109096 01/27/23 1924 UNIFIRST CORPORATION 2056562 STREETS - GAS TAX 1.24 68.06 10001 109096 01/27/23 1924 UNIFIRST CORPORATION 2056562 STREETS - GAS TAX 1.57 71.74 10001 109096 01/27/23 1924 UNIFIRST CORPORATION 5316562 STREETS - WATER FUND 1.24 68.06 10001 109096 01/27/23 1924 UNIFIRST CORPORATION 5316562 STREETS - WATER FUND 1.57 71.74 10001 109096 01/27/23 1924 UNIFIRST CORPORATION 5316570 WATER-DISTRIBUTION 0.00 286.27 10001 109096 01/27/23 1924 UNIFIRST CORPORATION 5496563 FLEET 1.24 68.06 10001 109096 01/27/23 1924 UNIFIRST CORPORATION 5496563 FLEET 1.57 71.75 TOTAL CHECK 8.43 749.95
10001 109097 01/27/23 TEMP VANESSA GONZALEZ 0017581 PERMIT REFUND 0.00 300.00 10001 109098 01/27/23 1029 VERIZON BUSINESS 5484432 TELEPHONE SVC/JAN 0.00 40.00 10001 109099 01/27/23 1029 VERIZON WIRELESS 5484419 TELEPHONE SVC/DEC 0.00 6,870.18 10001 109099 01/27/23 1029 VERIZON WIRELESS 5484419 TELEPHONE/DEC 0.00 580.92 10001 109099 01/27/23 1029 VERIZON WIRELESS 5484432 TELEPHONE/DEC 0.00 1,524.14 TOTAL CHECK 0.00 8,975.24
10001 109100 01/27/23 3200 HIGGINS CARPET CARE 0016566 CARPET CLEANING 0.00 270.00 10001 109101 01/27/23 1113 AFSCME DISTRICT COUNCIL 970 AFSCME DUES 0.00 1,490.28 10001 109102 01/27/23 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 10001 109102 01/27/23 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 TOTAL CHECK 0.00 100.00
10001 109103 01/27/23 3133 CALIFORNIA BUILDING STAN 0016064 BLDG STD FEE/OCT-DEC 0.00 -78.70 10001 109103 01/27/23 3133 CALIFORNIA BUILDING STAN 001 BLDG STD FEE/OCT-DEC 0.00 787.00 TOTAL CHECK 0.00 708.30
10001 109104 01/27/23 1555 DEPARTMENT OF CONSERVATI 001 SMI FEE/OCT-DEC 0.00 2,508.64 10001 109104 01/27/23 1555 DEPARTMENT OF CONSERVATI 655 SMI FEE/OCT-DEC 0.00 -125.43 TOTAL CHECK 0.00 2,383.21
TOTAL CASH ACCOUNT 6,547.90 729,225.80
TOTAL FUND 6,547.90 729,225.80
TOTAL REPORT 6,547.90 729,225.80
Item #5. Page 40
Meeting Date: 2/14/2023 / Packet Page #: 62
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/26/2023 CITY OF GLENDORA VENCHK11
TIME: 09:23:05 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 59,470.87
205 STATE GAS TAX FUNDS 3,466.39
207 GRANTS 740.00
209 PROP A TRANSIT FUND 1,402.20
217 MEASURE A/PARKS 3,617.44
231 GLENDORA VILLAGE BUS DIST 410.61
255 MEASURE M 11.08
258 MEASURE W 77,862.00
262 AMERICAN RESCUE PLAN FUND 8,686.99
530 WATER CAPITAL PROJECTS 1,382.50
531 WATER OPERATIONS FUND 1,611.49
548 TECHNOLOGY FUND 9,894.09
549 VEHICLE REPLACEMENT FUND 10,027.58
TOTAL REPORT 178,583.24
Item #5. Page 41
Meeting Date: 2/14/2023 / Packet Page #: 63
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/26/2023 CITY OF GLENDORA VENCHK11
TIME: 09:32:58 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 71,817.08
205 STATE GAS TAX FUNDS 3,729.82
212 COMMUNITY DEV BLOCK GRANT 210.00
230 PEG CABLE TV 161.85
231 GLENDORA VILLAGE BUS DIST 1,678.16
258 MEASURE W 2,813.00
262 AMERICAN RESCUE PLAN FUND 22,192.48
531 WATER OPERATIONS FUND 21,450.66
548 TECHNOLOGY FUND 6,357.02
549 VEHICLE REPLACEMENT FUND 52,228.10
TOTAL REPORT 182,638.17
Item #5. Page 42
Meeting Date: 2/14/2023 / Packet Page #: 64
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/26/2023 CITY OF GLENDORA VENCHK11
TIME: 16:25:17 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
970 PAYROLL DISBURSEMENT FUND 1,590.28
TOTAL REPORT 1,590.28
Item #5. Page 43
Meeting Date: 2/14/2023 / Packet Page #: 65
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/26/2023 CITY OF GLENDORA VENCHK11
TIME: 16:30:31 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
970 PAYROLL DISBURSEMENT FUND 363,322.60
TOTAL REPORT 363,322.60
Item #5. Page 44
Meeting Date: 2/14/2023 / Packet Page #: 66
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 01/27/2023 CITY OF GLENDORA VENCHK11
TIME: 14:17:43 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 7/23

FUND FUND TITLE AMOUNT
001 GENERAL FUND 3,216.94
655 TRUST FUND -125.43
TOTAL REPORT 3,091.51
Item #5. Page 45
Meeting Date: 2/14/2023 / Packet Page #: 67

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 14, 2023
FROM: PUBLIC WORKS DISTRICT(S): 1
SUBJECT: ACCEPT EASEMENT DEED FOR PUBLIC STREET IMPROVEMENT PURPOSES AT 1068 W. MILTON DRIVE (APN: 8625-017-027)

RECOMMENDATION
That the City Council:

1. Accept the offer of easement for public street improvement purposes at 1068 W. Milton Drive (APN: 8625-017-027);

2. Authorize the City Clerk to sign the Certificate of Acceptance; and,

3. Authorize the City Clerk to transmit documents to Los Angeles County Recorder for recording purposes.

EXECUTIVE SUMMARY
As a condition of approval for the development of Tract Map 66609, commonly known as La Colina Estates, the City required the Developer to submit improvement plans, including streets. The Developer’s originally submitted street improvement plans were approved by the City on December 29, 2014.

However, construction of the homes took longer than anticipated, and during this time, ownership changed. The current developer, Taylor Morrison, found that the proposed street improvements at Milton Drive require an easement dedication from the property owner at 1068 Milton Drive, and Taylor Morrison was asked by the City to procure this easement per plans in order to complete the street improvements.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Tract Map 66609 was approved by the City Council on August 4, 2014. Original street improvement plans were approved on December 29, 2014.

DISCUSSION
Approval of Tract Map 66609, commonly known as La Colina Estates, created forty-five parcels in the northwest corner of the City. As a condition of approval for the development, the City required the Developer to submit improvement plans including streets. These plans proposed constructing new streets in the development project and connecting to the existing streets with minor modifications at the intersections.

Development construction activities were phased with the homes in the southwestern area of the development built first. Construction of the homes took longer than anticipated, and ownership changed since construction first began. Construction for four homes in the northwestern area began in 2022, and the current developer, Taylor Morrison, found that the proposed street improvements require a right-ofway easement at 1068 Milton Drive that was not granted to the City during the initial design and approval phase.

The City requested that Taylor Morrison procure this easement per plans in order to complete the street improvements, and after negotiating with the property owners, Taylor Morrison secured the easement for City acceptance. Staff has reviewed these documents and is in agreement with them, and recommends Item #6. Page 1
Meeting Date: 2/14/2023 / Packet Page #: 68
Staff Report Page 2 of 2
that City Council accepts the easement dedication for public street purposes.

FISCAL IMPACT
There is no fiscal impact associated with the recommendations in this report.

ENVIRONMENTAL DETERMINATION
None.

Prepared By Maliha Ansari, Principal Engineer
Concurs With Not Applicable
Reviewed By Michael Sledd, Assistant Public Works Director Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Resolution Accepting Easement
B. Easement Deed
C. Certificate of Acceptance
Item #6. Page 2
Meeting Date: 2/14/2023 / Packet Page #: 69
RESOLUTION CC 2023-_____

A RESOLUTION OF THE CITY COUNCIL ACCEPTING AN

IRREVOCABLE OFFER OF DEDICATION FOR PUBLIC STREET
PURPOSES (APN 8625-017-027)

THE CITY COUNCIL
City of Glendora, California
WHEREAS, pursuant to Government Code § 7050, Aden King and Berenice Campos, Husband and Wife, made an irrevocable offer of dedication to the City of Glendora (“City”), attached hereto as Exhibit “A,” of a portion of APN 8625-017-027, in the City of Glendora, County of Los Angeles, State of California as more particularly described in the legal description attached to Exhibit “A,” for public street purposes (the “Offer”); and WHEREAS, pursuant to Government Code § 7050, the City’s City Council may accept all or any portion of an irrevocable offer of dedication at any time; and WHEREAS, the City Council desires to accept the Offer at this time for the public purposes stated therein, namely for highway, roads, and public utility improvements.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. All of the above-stated recitals are true and correct and incorporated herein by reference.

SECTION 2. The City Council hereby accepts the Offer for public street improvements as reflected in Exhibit “A” attached hereto and incorporated herein by this reference.

SECTION 3. The Mayor, City Manager, and City Clerk are hereby authorized and directed to execute any and all other documents as may be necessary to effect the recordation of the Certificate of Acceptance and its enforcement.

SECTION 4. The City Clerk is hereby directed to cause a Certificate of Acceptance to be recorded on behalf of the City in the Office of the Los Angeles County Recorder, and to certify the adoption of this resolution.

SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

APPROVED and PASSED this __ day of ________, 20__.

City Council of Glendora, CA
BY:

GARY BOYER
Mayor
Item #6. Page 3
Meeting Date: 2/14/2023 / Packet Page #: 70
Resolution CC 2023-_____ Page 2 of 3
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk/Communications Director of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the ___ day of ______, 20__, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #6. Page 4
Meeting Date: 2/14/2023 / Packet Page #: 71
Resolution CC 2023-_____ Page 3 of 3
Exhibit “A”
Irrevocable Offer of Dedication
[on following pages]
Item #6. Page 5
Meeting Date: 2/14/2023 / Packet Page #: 72
Item #6. Page 6
Meeting Date: 2/14/2023 / Packet Page #: 73
Item #6. Page 7
Meeting Date: 2/14/2023 / Packet Page #: 74
Item #6. Page 8
Meeting Date: 2/14/2023 / Packet Page #: 75
Item #6. Page 9
Meeting Date: 2/14/2023 / Packet Page #: 76

CITY OF GLENDORA

CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by the deed or grant signed on __________________ by Aden King and Berenice Campos, Husband and Wife, to the City of Glendora, a municipal corporation, is hereby accepted by the undersigned officer or agent on behalf of the City Council, pursuant to authority conferred by Resolution No. 1606 of the City Council adopted on October 9, 1958, and the grantee consents to recordation thereof by its duly authorized officer.

Dated:

City of Glendora
By: _________________________
Kathleen R. Sessman, MMC
City Clerk
(Seal)
Item #6. Page 10
Meeting Date: 2/14/2023 / Packet Page #: 77

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 14, 2023
FROM: COMMUNITY DEVELOPMENT DISTRICT(S): 3
SUBJECT: PRESENTATION OF GLENDORA VILLAGE BUISINESS IMPROVEMENT DISTRICT (BID)

SURVEY RESULTS

RECOMMENDATION
That the City Council:

1. Receive and file the report; and

2. Provide additional direction, as necessary.

EXECUTIVE SUMMARY
The Glendora Village Business Improvement District (BID) was formed in 2009 pursuant to the Parking and Business Improvement Area Law of 1989 (California Streets and Highway Code Section 36500 et seq.). On August 23, 2022, the City Council discussed expanding the BID boundaries to areas including Glendora Avenue south of Foothill Boulevard and west along Foothill Boulevard. Pursuant to the discussion, the City Council passed a motion directing staff to survey members of the BID on the topics including satisfaction with the BID, operation and administration of the BID, and a vision for growth. This report presents the results of the survey.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The BID was established in 2009 as provided by the Parking and Business Improvement Area Law of 1989 (California Streets and Highway Code Section 36500 et seq.). The BID was established based on requests from the Glendora Village Business Association (VBA). The VBA was an association of businesses operating within the Village area that chose to participate and voluntarily contribute time and money to activities that benefit the Village.

DISCUSSION
Staff developed a survey with questions that addressed the themes suggested by Council at the August 23rd meeting. The survey was organized into three categories with a total of 14 questions. The three categories were: 1. General Satisfaction; 2. Operation / Administration; and 3. Vision for Future / Growth of the Village. The survey was distributed to BID members via email with a Survey Monkey link on October 24, 2022. Staff emailed the survey and sent follow up email reminders to complete the survey.

Staff also visited businesses in person to encourage survey responses. The survey period was open for six weeks. There are approximately 115 primary businesses within the BID; 45 responses were received, which constitutes a response rate of nearly 40%.

The consensus for each of the three survey categories are summarized in the following paragraphs. For a complete review of all questions and responses, the BID survey is included as Attachment A and responses are included as Attachment B.

Item #7. Page 1
Meeting Date: 2/14/2023 / Packet Page #: 78
Staff Report Page 2 of 3
General Satisfaction:

Overall, a majority (60%-70%) of the respondents are satisfied with the Business Improvement District, their assessment fee, and believe that it is necessary to support the businesses in the BID. Within that group, however, approximately 30% believe that the BID needs improvement. Approximately 11% are unsatisfied, 39% believe that the assessments are too high and nearly 16% think the BID should be dissolved.

Regarding BID programs and events, 80% of respondents noted that events generate the greatest value to BID members. This category also included open-ended questions related to planned activities which resulted with various answers. When asked what programs or activities should be added, responses from 13% stated the need for increased/improved marketing/hiring of a photographer, 10% want a regular/weekly event , and 26% want a farmers’ market. When asked if respondent would volunteer to serve on an event committee, 56% responded they would not. Only nine respondents indicated they would be interested in volunteering.

Operation / Administration:

The BID Advisory Board (Board) oversees BID activities and programs through their monthly meetings held in the City Council Chambers. The Board is selected and appointed by the City Council. The City supports the administration and operation of the BID and provides assistance with activities. The purpose of this survey category was to determine if the BID membership was interested in more independence from City oversight. The responses suggest that the BID membership prefers that the City to continue their current role of managing the administration and operation of the BID activity (59.46%).

Approximately 18% think that the BID should hire someone to manage the BID and conduct meetings outside of City Hall and with minimal involvement from the City.

Vision for Future / Growth of the Village:

This category provided an opportunity for members to share their vision for the BID, including what changes might improve the BID, how the City could assist, and whether they think the boundaries should be expanded. These questions allowed each respondent to enter their response into a text box.

Responses do not reveal a definitive consensus on a particular vision. Instead, the survey generated a variety of ideas and suggestions that can be reviewed in Attachment B. Most respondents (64.71%) replied that they would be interested in attending a workshop to establish a vision and plan for the BID.

With regard to expanding the BID boundaries, a slight majority (51.61%) expressed that no change should be made. A total of 48% felt expanding the boundaries south along Glendora Ave. would benefit the BID.

A smaller percentage (35.48%) felt expanding the boundaries to Glendora Ave. on the South and West along Foothill Blvd. to Grand Ave. would benefit the BID. A few responses throughout the survey suggested that the BID area be reduced.

NEXT STEPS
The BID is comprised of more than one hundred businesses, owned by a diverse group of individuals. The activities that comprise the BID’s Annual Plan are dependent on business owners to volunteer their time to plan and oversee the BID events and programs. Throughout the history of the BID, businesses and observers have expressed varying opinions on the effectiveness and quality of BID programs activities.

Since its inception, BID members have debated over the specific marketing efforts and events that would provide the most benefit. While there are many opinions on these issues, only a small number of businesses provide support outside of paying their annual assessments.

Under the Parking and Business Improvement Area Law of 1989, activity that a business improvement district may undertake incudes events, outdoor music, and other activity that benefits business in the Item #7. Page 2
Meeting Date: 2/14/2023 / Packet Page #: 79
Staff Report Page 3 of 3
district area such as marketing and beautification. The Glendora BID activity focuses on events, marketing, and beautification. Throughout the years, BID events have grown, marketing has expanded to include social media platforms, and the Glendora Village is well maintained; however, the survey did suggest that improvement in BID programming is desired. In addition, survey responses suggest interest in attending a workshop to establish a vision and plan for the BID.

Staff will work with the BID to schedule and hold a workshop to encourage engagement and establish a vision with goals to tackle for improvement. The BID currently has an undesignated fund balance exceeding $125,000. While these funds are not sufficient to support staffing for the BID, the funds are sufficient for the BID to undertake additional projects as part of their annual plan.

The question directed at expansion was narrowly divided with 52% favoring no change to the boundaries and 48% interested in expansion. Considering the survey results, if directed by the Council, staff will survey the businesses in the areas of proposed expansion to further explore that option. With regards to expanding or increasing revenue to pay for independent administration of the BID, survey responses suggest most businesses prefer the City’s current level of administrative support.

FISCAL IMPACT
This report is for discussion only; there is no fiscal impact.

ENVIRONMENTAL DETERMINATION
Not Applicable.

Prepared By Valerie Velasquez, Economic Development and Housing Manager Concurs With Dalel Snider, Business Improvement District (BID) Advisory Board Chair Reviewed By Jeff Kugel, Community Development Director
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. BID Survey
B. BID Survey Responses
C. PowerPoint
Item #7. Page 3
Meeting Date: 2/14/2023 / Packet Page #: 80
Hello Glendora Business Improvement District,
The City is conducting this comprehensive survey to help the Glendora Business Improvement District (BID) look ahead and prepare a vision for its future. Please take a few minutes to answer the following questions. City staff will review responses and identify common goals, ideas and concerns. Based on the results of the survey, the City will further work with the BID Advisory Board and the general membership to help address top findings of the survey.

A. General Satisfaction
The BID annual budget is roughly $100,000. Approximately half of this amount is generated through assessments (your BID fees) and half from event revenue. The budget provides for the following activity and programming:
 Social Media Marketing on Instagram and Facebook
 Website Presence
 Events: Halloween Walk, Holiday Stroll, Santa in the Village, Wine Walk and more  Beautification efforts: Seasonal banners, contribution to landscape maintenance, outdoor music system.

1. How satisfied are you with activity/programs that the Business Improvement District provides? a. Very
b. Somewhat
c. Neutral
d. Not At All

2. Do you feel that your assessments (assessments range from $0 - $600 per year) are proportional to the benefits/activity received?
a. Definitely, value of BID programs and activities exceed the annual assessment. b. The benefits provided by the BID are about equal to the assessment paid. c. No, the assessment is too high for the benefits and activity received.

3. Do you think that the BID is necessary to support businesses in the Village? a. Absolutely, there needs to be unified marketing and the additional attention to beautification as well as the special events.
b. I think the BID is a good idea, but it needs improvement, new ideas and activity. c. It does not matter to me one way or the other.
d. I think the BID offers no value and should go away.

4. What activity or programs that the BID currently performs do you think is unnecessary and should be discontinued?
a. Fill in the blank text box

5. What activity or programs do you think the BID should add to their annual planning? (Must benefit the Village as a whole; can include items such as capital improvements, marketing, events, beautification, security).
a. Fill in the blank text box
Item #7. Page 4
Meeting Date: 2/14/2023 / Packet Page #: 81

6. Which BID program or activity provides the greatest value to the BID members? a. Regular events such as the Wine Walk and Holiday Stroll b. Website and social media marketing
c. Contributions to maintenance of Village landscaping, banners, and other beautification efforts
d. Other? (fill in the blank text box)

7. Would you be willing to volunteer your time and serve on an event committee to help plan and organize events?
a. No, unfortunately I do not have the time.
b. Yes, I would be willing to serve on the following committee(s):
i. Halloween Walk
ii. Small Business Saturday
iii. Wine Walk
iv. Chalk Festival
v. Friday Night Twilight
vi. Other: Fill in the Blank
Continued next page.

Item #7. Page 5
Meeting Date: 2/14/2023 / Packet Page #: 82
B. Operation / Administration
The BID Advisory Board (Board) oversees the activity and programs of the BID through their regular scheduled meetings held in the City Council Chambers. The Board is selected and appointed by the City Council. The City is greatly involved in the administration and operation of the BID and provides assistance with activities.

8. What should the City’s role be, as it pertains to the operation of the Business Improvement District?
a. The City should continue their current role managing the administration and operation of BID activity.
b. Neutral, no opinion on the matter.
c. City involvement should be minimal. The BID should be able to conduct meetings independently, outside of City Hall and without City direct oversight. The City role should be limited to collection of the assessments, appointment of BID member selected Board members and approval of the required Annual Plan/renewal process. d. Fill in the blank text box

9. Do you think that the BID would be better off if the City did not assist with administration and operation of the BID?
a. Yes, having some independence from the City might encourage more business participation. The BID could hire someone to manage the BID and conduct their own meetings outside of City Hall and with minimal involvement from the City. b. Neutral, no opinion on the matter.
c. No, the City should continue to manage the administration and operation of the BID.

Continued next page.

Item #7. Page 6
Meeting Date: 2/14/2023 / Packet Page #: 83
C. Vision for Future / Growth of the Village (BID)
As previously noted, the BID provides for several activities and programs. These activities and programs are flexible and can be adjusted annually upon recommendation and planning. The Gold Line extension is expected to be completed in 2025. Glendora will have a station less than half a mile South of the Village at Ada and Vermont. In addition, the City is moving forward with the People Movement Project, over 10 miles of bicycle and pedestrian pathways that will better connect the Glendora Village with the Gold Line.

In preparation for the expected increase in redevelopment opportunities and activity in response to the Gold Line and People Project, the City is interested in your vision for the future of the BID?

10. What is your vision for the future of the BID?
a. Fill in the blank text box

11. What changes do you think would improve the BID?
a. Fill in the blank text box

12. How can the City assist the BID with ascertaining their goals? a. Fill in the blank text box

13. Would you be interested in attending a workshop with your fellow BID neighbors in establishing a vision and steps required to make that vision a reality? a. I think a workshop is a great idea to get the BID moving in a new and improved direction.
b. I do not have the time or interest in attending a workshop for the BID.

14. Knowing that the Gold Station is coming as well as the People Movement Project, what are your thoughts on the boundaries of the BID? (Currently South to the shopping center at the SW Corner of Glendora Ave & Foothill Blvd., North to Bennett, East to Vista Bonita and West to Vermont). a. The current boundaries are appropriate, no changes are necessary. b. Expanding the BID South to Route 66, including assessments collected to expand benefits provided, will further help connect the Village to the Gold Line; c. Expanding the BID South to Route 66 and West to Grand Ave., including assessments collected to expand benefits provided, will help connect the Village to both the South and the West, further strengthening the BID through expansion and increased opportunities for collaboration with additional businesses.

Continued next page.

Item #7. Page 7
Meeting Date: 2/14/2023 / Packet Page #: 84
D. Respondent Information (This section has been deliberately excluded from results) Our goal is to hear back from as many BID businesses as possible. The survey will first be sent out via Survey Monkey with later efforts made via phone calls and business visits. Completing the information below will help us keep record of who has already responded. While survey results will be shared, we will not tie your business name to your specific responses.

Business
Name:

Completed
By:

Address:

Email
Address: Phone No.:

Thank you, this completes the survey.

Item #7. Page 8
Meeting Date: 2/14/2023 / Packet Page #: 85
Glendora Business Improvement District
1 / 20

42.22% 19

24.44% 11

22.22% 10

11.11% 5
Q1 How satisfied are you with activity/programs that the Business Improvement District provides?
Answered: 45 Skipped: 0
TOTAL 45
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Very
Somewhat
Neutral
Not At All

ANSWER CHOICES RESPONSES
Very
Somewhat
Neutral
Not At All
Item #7. Page 9
Meeting Date: 2/14/2023 / Packet Page #: 86
Glendora Business Improvement District
2 / 20

31.82% 14

29.55% 13

38.64% 17
Q2 Do you feel that your assessments (assessments range from $0 - $600 per year) are proportional to the benefits/activity received? Answered: 44 Skipped: 1
TOTAL 44
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Definitely,
value of BID...

The benefits
provided by ...

No, the
assessment i...

ANSWER CHOICES RESPONSES
Definitely, value of BID programs and activities exceed the annual assessment.

The benefits provided by the BID are about equal to the assessment paid.

No, the assessment is too high for the benefits and activity received.

Item #7. Page 10
Meeting Date: 2/14/2023 / Packet Page #: 87
Glendora Business Improvement District
3 / 20

40.00% 18

33.33% 15

11.11% 5

15.56% 7
Q3 Do you think that the BID is necessary to support businesses in the Village?
Answered: 45 Skipped: 0
TOTAL 45
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Absolutely,
there needs ...

I think the
BID is a goo...

It does not
matter to me...

I think the
BID offers n...

ANSWER CHOICES RESPONSES
Absolutely, there needs to be unified marketing and the additional attention to beautification as well as the special events.

I think the BID is a good idea, but it needs improvement, new ideas and activity.

It does not matter to me one way or the other.

I think the BID offers no value and should go away.

Item #7. Page 11
Meeting Date: 2/14/2023 / Packet Page #: 88
Glendora Business Improvement District
4 / 20
Q4 What activity or programs that the BID currently performs do you think is unnecessary and should be discontinued?
Answered: 25 Skipped: 20
# RESPONSES DATE
1 can not think of one 12/15/2022 4:04 PM
2 Halloween because of our Faith, and would be more crimes because people disguise themselves with masks especially when the train starts operating. No hard feelings. Also we don’t get candy or participate in it, we normally close this day for safety. 12/15/2022 3:37 PM
3 None 12/15/2022 3:00 PM
4 None 12/14/2022 7:01 PM
5 I am pleased with the activities and programs the BID currently performs. 12/14/2022 12:55 PM 6 None 12/14/2022 10:39 AM
7 N/A 12/9/2022 9:01 AM
8 We need to evaluate the cost of Santa in the Village. Is this event worth the cost of the event? I attended this on the first night and it didn't seem that the people attending were patronizing any of the restaurants.
12/9/2022 8:28 AM
9 Just go away 12/7/2022 4:32 PM
10 None 12/7/2022 9:37 AM
11 Wine walk Stroll was designed for retail stores originally now its just an expensive party 12/7/2022 7:04 AM 12 N/A we appreciate all the BID does 12/6/2022 8:41 PM 13 NA 12/2/2022 12:40 PM
14 The win walk. Christmas pareade 10/27/2022 9:57 PM
15 Chalk Festival Small Biz Saturday 10/27/2022 2:25 PM 16 The addition of sponsorship opportunities to BID events should be discontinued. It is understandable they help raise funds, but the optics to the community are negative. Many people have asked me why is the city wanting sponsors? Also, the fundraising events in the Village should be done by the 501c3's in town too. The benefit to the BID should be the traffic they bring, not raining funds for marketing and beautification. There are a lot of non-profits in town that work to raise funds to help the community, but when the BID/City competes with them, it makes it difficult. This is especially true when the BID copies an event already being done then eliminates the service club from doing theirs. This was when the wine walk added beer. It destroyed the Rotary Satelite Club's event and has not happened since. The community is too small for 2 separate events.
10/27/2022 1:29 PM
17 N?A 10/27/2022 9:50 AM
18 Friday nights in the summer, actually less events and more advertising 10/26/2022 8:38 PM 19 The communication of what is BID supported and supported by other organizations is not clear.

So sadly, we do not know how to answer.
10/26/2022 2:35 PM
20 I like them all. 10/25/2022 2:55 PM
21 I’m off the downtown area so I don’t get any benefits exept 2 bags of candy 10/25/2022 2:35 PM 22 None...I think they are all valuable to the businesses as well as the community at large and target a broad range of demographics. Even though, I personally hate the Halloween Walk and 10/25/2022 12:08 PM
Item #7. Page 12
Meeting Date: 2/14/2023 / Packet Page #: 89
Glendora Business Improvement District
5 / 20
think that it should be modified to target pre-school aged kids, should end earlier and have better quality candy.
23 All of them, but in particular the Winewalk which benefits only a few businesses. Our tenants consist of realtors, insurance companies, graphic designers. Why are we subsidizing costs of a Winewalk?
10/25/2022 11:44 AM
24 Santa on the bus plaza should be during times when the businesses are open. Needs BID branding on a carpet or something around him.
10/25/2022 11:08 AM
25 I believe all current activities have benefited the businesses on the Avenue 10/25/2022 10:53 AM Item #7. Page 13
Meeting Date: 2/14/2023 / Packet Page #: 90
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6 / 20
Q5 What activity or programs do you think the BID should add to their annual planning? (Must benefit the Village as a whole; can include items such as capital improvements, marketing, events, beautification, security).

Answered: 31 Skipped: 14
# RESPONSES DATE
1 Parking - we are short of parking 12/15/2022 4:04 PM
2 Replace Halloween with Easter and Fourth of July. 12/15/2022 3:37 PM 3 Events that are recurring and regular, same day every week. Also improved marketing. Not all of us have social media, or the expertise and time to post, so having that assistance would be beneficial, and the marketing should be targeted to the appropriate audience in terms of proximity and those most likely to shop in the Village. 12/15/2022 3:17 PM
4 Some kind of family event at the beginning of summer/end of school 12/15/2022 3:00 PM 5 Maybe one big event in the summer instead of multiple little ones. Some kind of family night near the beginning of summer/end of school.
12/14/2022 7:01 PM
6 Greater security in the plaza area. We have experienced a few homeless individuals loitering, entering the art school, consuming alcohol in public around children. Groups of teenagers loitering in the plaza area, consuming alcohol, smoking, starting fights, graffiti, stealing of studio fliers. The public bathrooms in the plaza are locked and individuals attempt to enter our business to use the bathroom. There should be a sign on Glendora Ave. that posts the names of the businesses in the plaza area as customers often struggle locating our studio. The parking lot has multiple broken concrete pieces. Adding lighting to the parking lot, very dark in the winter time.
12/14/2022 12:55 PM
7 None 12/14/2022 10:39 AM
8 I personally would like to get involved to incorporate new events into the downtown district including Quarterly Artisan and Maker Activations that I could spearhead because of the line of work our CommUNITY provides.
12/11/2022 12:21 PM
9 ? 12/9/2022 9:01 AM
10 Farmer's Market 12/9/2022 8:28 AM
11 For the businesses located adjacent to Glendora Avenue, it has been a challenge to direct traffic to our specific location. It has been especially difficult during the stroll. 12/8/2022 8:25 AM
12 Bid is of no value to the downtown village 12/7/2022 4:32 PM 13 I think improvements can be made to landscaping in the planters along with a watering system to hopefully avoid more trees falling. San dimas has very nice sidewalk level landscaping we could do as well. In addition the trees themselves need better shaping and trimming and the Christmas lighting needs to be revisited as they are not very bright. 12/7/2022 9:37 AM
14 Open the streets 12/7/2022 7:04 AM
15 Events that draw people downtown are great and are beneficial to all. What about bringing back a farmers market?
12/6/2022 8:41 PM
16 I feel like there should be a year-round effort to bring business downtown so there should be something every month that the community can look forward to participating in. 12/2/2022 12:40 PM
17 Farmer’s Market Marketing Committee Musical Events Food Events 11/5/2022 12:55 AM 18 If the Bid is to stay. They need to do a lot of more marketing for all the business. Like hiring a professional photographer that goes around and take pictures of the business and the menus 10/27/2022 9:57 PM
Item #7. Page 14
Meeting Date: 2/14/2023 / Packet Page #: 91
Glendora Business Improvement District
7 / 20
and promote them all. Or maybe create a website or a directory for all the business in the village.
19 Farmers Market 10/27/2022 2:25 PM
20 No new should be added. The BID should focus on advertising, working with Glendora organizations on events to help bring people downtown, and focus on what types of businesses come to the village and how they look. There is very little to no work being done by the BID regarding business types coming in. More retail and restaurants are needed and fewer services.
10/27/2022 1:29 PM
21 A summer car show? 10/27/2022 9:50 AM
22 Possibly a farmers market 10/26/2022 8:38 PM
23 Marketing on social platforms for ALL BID businesses, not just re posts of our content. I think that more activities need to be included in the Holiday Stroll and Village Trick or Treat. We need to add a Spring Fling or something like that and close the street and have kid based activities and events in the village to bring families in 10/26/2022 8:10 PM
24 It would be really helpful if 131 Foothill and 115 Foothill would be given the same decorations that the businesses receive in Glendora village as we are also paying to be part of the BID. 10/26/2022 2:35 PM
25 All activities benefits the Glendora ave only the side streets don’t get any profit 10/25/2022 2:35 PM 26 The summer Friday nights should be expanded and marketed better so that businesses can capitalize on the activity down here.
10/25/2022 12:08 PM
27 NO MORE , NARROW IT DOWN TO JUST BUSINESS ALONG THE MAIN THOROUGHFAIR.

Stop charging us on Foothill Blv.
10/25/2022 11:44 AM
28 More attention to trees and their droppings. 10/25/2022 11:08 AM 29 Weekly or monthly vendor/farmers market. Art installments/photo ops in the bus plaza (malls do this for each holiday), summer live entertainment series - game nights, movie nights, fashion shows with local people in them, karaoke night. More family activities. Younger generations are looking for experiences to bring them to a location as they do most everything else online including shopping now.
10/25/2022 11:08 AM
30 Add on a regular famers market to help draw additional activity. Additionally, the Summer Nights event series were well received. That should be a regular occurance. 10/25/2022 10:53 AM
31 I think a fourth of July Parade or event. I think more music and activities to promote nights out in the great California weather.
10/25/2022 10:44 AM
Item #7. Page 15
Meeting Date: 2/14/2023 / Packet Page #: 92
Glendora Business Improvement District
8 / 20

80.00% 28

5.71% 2

14.29% 5
Q6 Which BID program or activity provides the greatest value to the BID members?
Answered: 35 Skipped: 10
TOTAL 35
# OTHER (PLEASE SPECIFY) DATE
1 I believe all three list are a plus, events, website, and Maintenance 12/15/2022 4:04 PM 2 Foot traffic events 12/15/2022 3:37 PM
3 Marketing, but it needs improvement 12/15/2022 3:17 PM 4 Holiday and flash back 12/14/2022 10:39 AM
5 No value 12/7/2022 4:32 PM
6 None !!!! 12/7/2022 4:20 PM
7 Include all Glendora Business 12/7/2022 7:04 AM
8 All the above are not enough. 10/27/2022 9:57 PM
9 Increased and accurate promotion. 10/27/2022 1:29 PM
10 There is not enough advertising done by the BID for the businesses that do participate, 10/26/2022 2:35 PM 11 Nothing for my side on foothill 10/25/2022 2:35 PM
12 Website and Social Media doesn't do anything to generate business for me. I manage my own marketing far more effectively. The events are great and I think necessary, but don't necessarily generate a ton of business or new customers. However, if the Village doesn't look nice, isn't well lit and clean, none of the other stuff matters. It needs to be maintained with regularity and improved upon aesthetically to keep the charm that people love. 10/25/2022 12:08 PM
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Regular events
such as the...

Website and
social media...

Contributions
to maintenan...

ANSWER CHOICES RESPONSES
Regular events such as the Wine Walk and Holiday Stroll Website and social media marketing
Contributions to maintenance of Village landscaping, banners, and other beautification efforts Item #7. Page 16
Meeting Date: 2/14/2023 / Packet Page #: 93
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13 NO MORE , NARROW IT DOWN TO JUST BUSINESS ALONG THE MAIN THOROUGHFAIR.

Stop charging us on Foothill Blv.
10/25/2022 11:44 AM
14 The trees need a lot of attention during the spring and Summer it caused us a lot of problems this year
10/25/2022 11:08 AM
Item #7. Page 17
Meeting Date: 2/14/2023 / Packet Page #: 94
Glendora Business Improvement District
10 / 20

56.10% 23

14.63% 6

17.07% 7

21.95% 9

12.20% 5

19.51% 8
Q7 Would you be willing to volunteer your time and serve on an event committee to help plan and organize events?
Answered: 41 Skipped: 4
Total Respondents: 41
# OTHER (PLEASE SPECIFY) DATE
1 Beer Walk and additional Artisan Activations 12/11/2022 12:21 PM 2 No the BID needs to go away 12/7/2022 4:20 PM
3 Already on the bid! 10/27/2022 2:25 PM
4 The chamber already handles calls and information delivery for all BID events. 10/27/2022 1:29 PM 5 I have been a member of the wine walk committee for several years 10/26/2022 2:35 PM 6 I might have more time coming into the next calendar year, but as of right now committee work 10/25/2022 12:08 PM 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
No,
unfortunatel...

Yes, I would
be willing t...

Other (please
specify)

ANSWER CHOICES RESPONSES
No, unfortunately I do not have the time.

Yes, I would be willing to serve on the Halloween Walk Committee.

Yes, I would be willing to serve on the Small Business Saturday Committee.

Yes, I would be willing to serve on the Wine Walk Committee.

Yes, I would be willing to serve on the Chalk Festival Committee.

Yes, I would be willing to serve on the Friday Night Twilight Committee.

Other (please specify)
Item #7. Page 18
Meeting Date: 2/14/2023 / Packet Page #: 95
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11 / 20
has been a part time job for past events. I'm always happy to provide feedback, resources and suggestions but executing the activities is not something I can carve out of my busy schedule. 7 NO MORE , NARROW IT DOWN TO JUST BUSINESS ALONG THE MAIN THOROUGHFAIR.

Stop charging us on Foothill Blv.
10/25/2022 11:44 AM
8 I already service on the wine walk committee and sponsor the Halloween and chalk events 10/25/2022 10:44 AM Item #7. Page 19
Meeting Date: 2/14/2023 / Packet Page #: 96
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12 / 20

59.46% 22

24.32% 9

16.22% 6
Q8 What should the City’s role be, as it pertains to the operation of the Business Improvement District?
Answered: 37 Skipped: 8
TOTAL 37
# OTHER (PLEASE SPECIFY) DATE
1 BID should be dissolved 12/7/2022 4:34 PM
2 The bear is of no value to the city and the village 12/7/2022 4:21 PM 3 We pay extra money for our business license, the city should be required to be involved and help
10/26/2022 8:34 PM
4 Re: Q 9: YES...the BID should have some independence from the City...as in organizing monthly/quarterly meetings outside of the City prescribed meeting as well as annual planning session that businesses are invited to attend. And Yes...I think the City should continue to manage the admin/distribution of funds/provide insurance...etc. etc. but the BID should hire a part-time adminstrator who can grow the social media presence and do more effective print marketing while executing the plans of the event committee and serving as a liaison between the BID/Committees and the businesses.
10/25/2022 12:17 PM
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
The City
should conti...

Neutral, no
opinion on t...

City
involvement...

ANSWER CHOICES RESPONSES
The City should continue their current role managing the administration and operation of BID activity.

Neutral, no opinion on the matter.

City involvement should be minimal. The BID should be able to conduct meetings independently, outside of City Hall and without City direct oversight. The City role should be limited to collection of the assessments, appointment of BID member selected Board members and approval of the required Annual Plan/renewal process.

Item #7. Page 20
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13 / 20

18.42% 7

34.21% 13

47.37% 18
Q9 Do you think that the BID would be better off if the City did not assist with administration and operation of the BID?
Answered: 38 Skipped: 7
TOTAL 38
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Yes, having
some...

Neutral, no
opinion on t...

No, the City
should conti...

ANSWER CHOICES RESPONSES
Yes, having some independence from the City might encourage more business participation. The BID could hire someone to manage the BID and conduct their own meetings outside of City Hall and with minimal involvement from the City.

Neutral, no opinion on the matter.

No, the City should continue to manage the administration and operation of the BID.

Item #7. Page 21
Meeting Date: 2/14/2023 / Packet Page #: 98
Glendora Business Improvement District
14 / 20
Q10 What is your vision for the future of the BID?
Answered: 24 Skipped: 21
# RESPONSES DATE
1 More luxurious events to attract buyers 12/15/2022 3:41 PM 2 Continued focus on drawing people to the downtown through ongoing events. If there are other ways to bring people down more regularly we are all for it. 12/15/2022 3:06 PM
3 More fun events in the community. 12/14/2022 1:55 PM
4 MIGHT BE SAME AS TODAY 12/9/2022 9:09 AM
5 The BID and the city worked with landlords and building owners to get a better variety of business on the street.
12/9/2022 8:46 AM
6 None 12/7/2022 4:35 PM
7 The bed does nothing of value for the city and the downtown village 12/7/2022 4:24 PM 8 Keep the events going! 12/7/2022 9:55 AM
9 To include all businesses in the City 12/7/2022 7:07 AM 10 Continue to plan and promote events downtown to draw shoppers and diners from cities farther away.
12/6/2022 8:49 PM
11 It's important for the downtown businesses to take an active interest in promoting the downtown area and providing positive experiences for visitors and the community. 12/2/2022 12:55 PM
12 provide some funding 11/15/2022 8:10 PM
13 Growth and expansion Increase Restaurants Promote Glendora Village as a destination Increase more retail Promote the village to have an entertainment center (movie theater) to attract more visitors We currently have an overflow of hair and nail salons and office spaces 11/5/2022 1:08 AM
14 I don't see the bid is needed now or later. 10/27/2022 10:02 PM 15 That people in the city would know what we do and see it weekly...farmers market. 10/27/2022 2:26 PM 16 The BID needs better buy-in from the merchants. This is seen by the attendance at the meetings. I believe a lot of this is because of the types of businesses in the Village. More buyin would come from retail and Food type businesses. How to do it? 10/27/2022 1:47 PM
17 Continue as it is 10/26/2022 8:40 PM
18 The BID should be more organized and run in a way that supports and helps the businesses in the village. Right now it feels like a lot is just going thru the motion and not a lot of action/new ideas/implementation.
10/26/2022 8:38 PM
19 Is good only the North Glendora ave only 10/25/2022 2:41 PM 20 I don't think the events need to grow. They are already wildly successful and have reached that breaking point where bigger isn't always better. I think the BID needs to focus more on the big picture of the Village and how the day-to-day marketing, aesthetics, lighting, cleanliness of Downtown impacts our community and businesses. The events are a bonus. Something to offer residents and something to entice businesses to engage with the community. But, as a person who both lives and works in Glendora, I am more concerned about the issues of daily parking and the lost business I receive because it is such challenge (I'm really tired of hearing our City Council members say parking isn't a problem because there is plenty of parking available at the park and rides and behind classic coffee. Because, The Village is not that awesome to warrant a long walk from the middle of town). I am wanting to see more care taken to cleaning the Village after big events (there have been times when the trash can in front of my shop has overflowed with trash for as much as 48 hours with flies buzzing around). I'd love 10/25/2022 12:44 PM
Item #7. Page 22
Meeting Date: 2/14/2023 / Packet Page #: 99
Glendora Business Improvement District
15 / 20
to see more businesses provided resources and encouraged to stay open later particularly on the weekends and have the BID find ways to make that possible for the businesses who struggle with staffing or finances to make that happen....or new licensing requirements that list a minimum hours of operation for new businesses (shopping malls and some strip malls do this so it isn't outside the scope of normal for the Village to have operational hour requirements for different business categories).
21 SHRINK THE BOUNDARIES 10/25/2022 11:47 AM
22 Manage and execute events, advertising, and maintenance of the Village. 10/25/2022 11:09 AM 23 Continue to provide the marketing services and events they are today helping provide traffic to the businesses on the Avenue.
10/25/2022 10:56 AM
24 I think over the last few years with covid, business turnover, and attrition from retired and passing away the bid does not have solid leadership or support and without adding members it will be a struggle to continue with the current man power. You want to have 6 or 8 committees and i don't know which means you need 30 to 40 bodies. Currently that means a lot of people serve on multiple committees
10/25/2022 10:53 AM
Item #7. Page 23
Meeting Date: 2/14/2023 / Packet Page #: 100
Glendora Business Improvement District
16 / 20
Q11 What changes do you think would improve the BID?
Answered: 20 Skipped: 25
# RESPONSES DATE
1 More online marketing for the business 12/15/2022 3:41 PM 2 If there was a way to really get the businesses to buy into the BID and be a part of it more that would make it better. I don't have any solutions to that end though. I don't know if there is some goal or activity they could participate in that is smaller than being on a committee.

Maybe annual reports to businesses about the marketing and its effects? 12/15/2022 3:06 PM
3 OUR OFFICE IS NO LONGER IN THE BID ZONE 12/9/2022 9:09 AM 4 Get rid of that 12/7/2022 4:35 PM
5 The bid should just be devolved 12/7/2022 4:24 PM
6 Improved social media and advertising of events 12/7/2022 9:55 AM 7 To go away 12/7/2022 7:07 AM
8 None that I can think of at this time. We appreciate everyone who works on the BID. We wish we had more time to volunteer.
12/6/2022 8:49 PM
9 More active participation from downtown businesses. 12/2/2022 12:55 PM 10 Need more volunteers Enhance communication with all BID members More participation/involvement from BID members
11/5/2022 1:08 AM
11 Noted previously. 10/27/2022 10:02 PM
12 More connection with the city council. Maybe a joint meeting once/quarter to understand bigger picture vision.
10/27/2022 2:26 PM
13 More accurate and timely data on BID websites with contact numbers and emails. The directory is not accurate. Also, the growth of the BID should not be discussed without major development in the areas south of Foothill and west to grand. There needs to be a lot done to gain access to L Line riders to benefit the Village.
10/27/2022 1:47 PM
14 All BID businesses should be required to go to meetings quarterly. I think that each business should volunteer for at least 2 events. Then, 1 person will lead the event and have a contact at the city to determine rules/regulations etc. and work with the city to help make that event great, and all other businesses owners that signed up for that event, will be support people for that event and have specific tasks assigned by the main person for that event. Everyone will be accountable for their part. We need to have specific support from the city. We need more leadership, that has defined roles and expectations and accountability. 10/26/2022 8:38 PM
15 If they take care of the businesses around the corners of the BID map 10/25/2022 2:41 PM 16 Connecting with the landlords of the vacant shop fronts and targeting specific retail businesses to occupy those spaces to fill out the vacancies of the Village with businesses that will drive community members to the Village. A marketing team with a better understanding or execution of the evolving world of social media. I.e...maximizing the use of Reels/Stories on Instagram, promoting events on FB of not just the BID but all of the businesses who have thriving activity schedule, utilizing print marketing for utility bills beyond the annual events to add interest within the community, working with local realtors to add gifts/materials to "welcome to glendora" move-in gift baskets and finding other creative avenues to promote what the Village has to offer. Some of these things may be happening but I don't know about it. Or, the marketing has been the same for so long that I don't even see it anymore. 10/25/2022 12:44 PM
17 It should be OPt in for business to cooperate together WILLINGLY. Land ownwer's should have the right to NOT be DOUBLE TAXED. If we wanted to particpate in promoting alcohol we would have opened a liqour store.
10/25/2022 11:47 AM
Item #7. Page 24
Meeting Date: 2/14/2023 / Packet Page #: 101
Glendora Business Improvement District
17 / 20
18 Facilitate better communication between the businesses, monthly check ins with the owners and sharing marketing goals or upcoming events so the businesses can share those across all their customers, hire skilled people to work and run the events and not rely on volunteers.

Yearly meeting with the owners to discuss ideas and goals for each year in the Village and make a plan to implement at least one or two of the ideas each year. I have been here since 2007 and we do this process every 5 or so years and then nothing is implemented so making a plan and making it happen is key to getting the owners on board. 10/25/2022 11:09 AM
19 Increase funding for hiring of staff that can assist with coordination. Seems business owners do not have the time to volunteer as much as they should. 10/25/2022 10:56 AM
20 I would love to see people outside of the downtown participate. The downtown can't support everyone who attends the wine walk or the Christmas stroll. Other restraints and bars also can benefit from the influx of attendees. Additionally asking some of the businesses further south to get involved as we try to connect the gold line and down town. 10/25/2022 10:53 AM
Item #7. Page 25
Meeting Date: 2/14/2023 / Packet Page #: 102
Glendora Business Improvement District
18 / 20
Q12 How can the City assist the BID with ascertaining their goals? Answered: 21 Skipped: 24
# RESPONSES DATE
1 Higher budget for marketing 12/15/2022 3:41 PM
2 Not sure. 12/15/2022 3:06 PM
3 STREET DECORATION SEASONALLY 12/9/2022 9:09 AM
4 The city to provide incentives to landlords and building owners to improve the buildings and get a better variety of businesses.
12/9/2022 8:46 AM
5 None 12/7/2022 4:35 PM
6 Quit taking money from the business owners for something that is not necessary 12/7/2022 4:24 PM 7 Traffic control and security for events and perhaps changes in some outside contractors.

Cross walk improvements in the village as well.
12/7/2022 9:55 AM
8 None 12/7/2022 7:07 AM
9 Shared and clearly stated vision 12/6/2022 8:49 PM
10 Help promote the BID to new and established businesses in the downtown district and work with the BID to meet city requirements.
12/2/2022 12:55 PM
11 funding 11/15/2022 8:10 PM
12 Provide more resources and man power to effectively communicate with all BID members Police enforcement (safety on the avenue) Encourage BID members to be proactive 11/5/2022 1:08 AM
13 What are the goals? The bid at the moment have no goals that is beneficial to the businesses. 10/27/2022 10:02 PM 14 Pay for street closures for the farmers market 10/27/2022 2:26 PM 15 I do not think the city should be responsible for this. The BID board and Village merchants should be responsible. The City should be there to regulate and assess activities to make sure they conform to the code the city has in place. If that code is not current or relevant, it would then be the BID board's job to work with the city and its commissioners to make changes. Can even work with the chamber to do it.
10/27/2022 1:47 PM
16 be more of a support for events and in the details of how things impact us - especially since we pay more money. Events should help our business not hurt us! 10/26/2022 8:38 PM
17 N.A 10/25/2022 2:41 PM
18 Eliminating the red tape that seems to be prolific with coordinating Village activities, providing resources such as PD/Cadets to help with the cost prohibitive aspect of expanding some events, using City resources as a marketing avenue. Some of the changes that I would like to see happen are shifts in the business culture in the Village, and that can't happen overnight or even in a fiscal year. It will take years to make those adjustments. I've watched the Bid make attempts to do that very thing, and then after a year of lackluster results, give up. Covid set the BID back in a variety of up and coming initiatives, like Friday nights, and a robust Small Business Saturday, but I believe that with some additional paid staffing that can help the committees to execute their plans, we can grow these initiatives and build on a culture of business & community engagement.
10/25/2022 12:44 PM
19 Make sure they stay on track financially 10/25/2022 11:09 AM 20 Ensure there are good leaders in place that are committed to the BID vision. 10/25/2022 10:56 AM 21 reaching out to business and community leaders for additional support. promoting business in Glendora and maybe somehow incentivizing participation. 10/25/2022 10:53 AM
Item #7. Page 26
Meeting Date: 2/14/2023 / Packet Page #: 103
Glendora Business Improvement District
19 /20

64.71% 22

35.29% 12
Q13 Would you be interested in attending a workshop with your fellow BID neighbors in establishing a vision and steps required to make that vision a reality?
Answered: 34 Skipped: 11
TOTAL 34
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
I think a
workshop is ...

I do not have
the time or...

ANSWER CHOICES RESPONSES
I think a workshop is a great idea to get the BID moving in a new and improved direction.

I do not have the time or interest in attending a workshop for the BID.

Item #7. Page 27
Meeting Date: 2/14/2023 / Packet Page #: 104
Glendora Business Improvement District
20 / 20

51.61% 16

12.90% 4

35.48% 11
Q14 Knowing that the Gold Station is coming as well as the People Movement Project, what are your thoughts on the boundaries of the BID? (Currently South to the shopping center at the SW Corner of Glendora Ave & Foothill Blvd., North to Bennett, East to Vista Bonita and West to Vermont).

Answered: 31 Skipped: 14
TOTAL 31
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
The current
boundaries a...

Expanding the
BID South to...

ANSWER CHOICES RESPONSES
The current boundaries are appropriate, no changes are necessary.

Expanding the BID South to Route 66, including assessments collected to expand benefits provided, will further help connect the Village to the Gold Line;
Expanding the BID South to Route 66 and West to Grand Ave., including assessments collected to expand benefits provided, will help connect the Village to both the South and the West, further strengthening the BID through expansion and increased opportunities for collaboration with additional businesses.

Item #7. Page 28
Meeting Date: 2/14/2023 / Packet Page #: 105
BID Survey Results
Community Development Department
City Council Meeting
February 14, 2023
Valerie Velasquez, Economic Development and Housing Manager CityOfGlendora.org Item #7. Page 29
Meeting Date: 2/14/2023 / Packet Page #: 106
2 BID Survey
• Directed by City Council
• Survey BID on the following:
• General Satisfaction
• Operation / Administration
• Vision / Growth
• Open October 24 for six weeks
• Email and In Shop Visits
• 45 Responses Received
Item #7. Page 30
Meeting Date: 2/14/2023 / Packet Page #: 107
3 General Satisfaction (Questions 1 – 7) Item #7. Page 31 Meeting Date: 2/14/2023 / Packet Page #: 108
4 General Satisfaction (Questions 1 – 7)
• Questions 4 – 5 open ended; variety of answers.
• Programs to be added included:
-Improve Marketing Hire Photographer (13%)
-Program Regular-Recurring/Weekly Event (10%)
-Program a Farmer’s Market (26%)
• Question 6: Which activity is greatest value:
• Events (80%)
• Landscaping/Banners/Beautification (14%)
• Website and social media marketing (6%)
• Question 7:
• Too Busy (56%)
• Varied responses for each of the additional events.

Item #7. Page 32
Meeting Date: 2/14/2023 / Packet Page #: 109
5 Operation / Administration (Questions 8 & 9) Item #7. Page 33 Meeting Date: 2/14/2023 / Packet Page #: 110
6 Vision for Future / Growth of the Village (Questions 10 – 14) • Questions 10 – 12 open ended; variety of
answers, with no consensus.
• Question 13:

Workshop is a great idea 65% (22)
• Question 14:

No change to current boundaries (52%)
Expand BID South to Route 66 and
West to Grand Ave. (35%)
• Expand BID South to Route 66 (13%)
Note, open comments included that the BID boundaries
should be reduced.

Item #7. Page 34
Meeting Date: 2/14/2023 / Packet Page #: 111
7 Next Steps
• Conduct a BID Workshop
o To establish a vision and action required to achieve vision. o Approximately 65% (22) respondents interested in attending. o Generate new engagement from BID members.

Item #7. Page 35
Meeting Date: 2/14/2023 / Packet Page #: 112
8 RECOMMENDATIONS

1. Receive and file the report; and

2. Provide additional direction, as necessary
That the City Council :

Item #7. Page 36
Meeting Date: 2/14/2023 / Packet Page #: 113

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 14, 2023
FROM: CITY CLERK DISTRICT(S): N/A
SUBJECT: CITY COUNCIL APPOINTED BOARDS AND COMMISSIONS RECUITMENT FOR TERMS THAT EXPIRE ON JUNE 30, 2023

RECOMMENDATION
That the City Council:

1. Direct staff to recruit for scheduled and unscheduled vacancies since the unscheduled vacancy created by Commissioner David Chavez resignation is associated with an office term that is scheduled to expire on June 30, 2023;

2. Approve the proposed timeline for the 2023 recruitment for City Council appointed boards and commission with terms that expire on June 30, 2023; and

3. Confirm City Council availability and direct staff to move forward with schedule a special meeting for Tuesday, April 18, 2023 to conduct interviews and make appointments.

EXECUTIVE SUMMARY
On January 12, 2023, the City Clerk’s Department received a letter of resignation (Attachment A) from Commissioner David Chavez which has created an unscheduled vacancy in Office No. 4 on the Community Services and is set to expire on June 30, 2023. A Notice of Vacancy (Attachment B) was prepared for publication for the City’s Website and San Gabriel Valley Examiner.

In addition, the City Clerk’s Department conducts an annual review of upcoming vacancies on the various City Council appointed boards and commissions and plans for the recruitment of offices set to expire on June 30, 2023. A Notice of Vacancy has been prepared and is tentatively scheduled to be published in the San Gabriel Valley Examiner on February 25, March 4, and 11, 2021, and posted to City’s website, social media, and legal posting centers. The Terms of Office for these upcoming vacancies is July 1, 2023 through June 30, 2027.

On June 30, 2023, the following City Council appointed boards and commissions terms are set to expire:

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
In December 2018, the City Council adopted Ordinance 2036 that updated and consolidated various municipal code sections and brought uniformity to the policies and procedures governing the City’s five Boards/Commissions and the recruitment process to be utilized to fill vacancies.

Item #8. Page 1
Meeting Date: 2/14/2023 / Packet Page #: 114
Staff Report Page 2 of 4
In addition, as required by the Maddy Act (Gov. Code Section 54970) (Attachment D), before December 31st, a list of City Council appointed boards and commissions is prepared and posted annually highlighting any appointments scheduled expire in June 2023.

DISCUSSION
The City Clerk’s Department has conducted its annual review of City Council appointed boards and commission and on June 30, 2023 the below appointments expire. In preparation, the required notices of vacancies (Attachment B & C) has been prepared to announce that the City is seeking applications for the Business Improvement District (BID) Advisory Board, Community Services Commission, Planning Commission and Water Commission.

Board/Commission No. of Vacancies Office(s)
Business Improvement District (BID) Advisory Board 3 Office 2, 3 and 5 Community Services Commission 3 Office 3, 4 and 5
Planning Commission 3 Office 1, 2 and 3
Water Commission 2 Office 1 and 2
In addition to the annual recruitment, on January 12, 2023, the City Clerk’s Department received a letter of resignation from Commissioner David Chavez which has created an unscheduled vacancy on the Community Services, Office No. 4 and expires on June 30, 2023. Pursuant to CA Govt Code § 54974 a Notice of Vacancy was prepared and posted to the City’s Website as required. Since this office is scheduled to expire on June 30, 2023, staff is recommending that this unscheduled vacancy remain vacant and follow the recruitment timeline outlined.

Proposed Recruitment timeline:

Dates Description
February 15 – March 9 Open Recruitment
February 16,
February 23 &
March 2
Publication Date (Notices of Vacancies)
March 16 Applications Deadline
March 28 Updated on Recruitment presented at City Council meeting April 18 Conduct Interviews and appointment applicants to fill vacancies. (It is anticipated that interviews will require between 2 to 3 hours depending on the number of applicants)
April 19 Candidate notifications
May Training
July Administer Oath of Office during July board and commission meetings Overview of Board and Commission Information and Requirements:

Business Improvement District (BID) Advisory Board
Term: 4-year term
Term Limit: Two full consecutive terms
Meets: 1st Thursday of month at 8:30 a.m.

Compensation: Members receive no compensation.

Duties/Responsibilities: The BID Advisory Board of the city shall consist of five members and must be registered to vote. Members must operate bona fide businesses located within the District and that are subject to charges and assessments imposed by Section 5.40 of the Glendora Municipal Code during their entire term of service. Members must be current with the payment of charges and assessments imposed.

Item #8. Page 2
Meeting Date: 2/14/2023 / Packet Page #: 115
Staff Report Page 3 of 4
Disclosure and Regulatory Requirements: Members are required to complete AB1234 Ethics Training and Brown Act Training within one year of appointment and every two years thereafter and are required to attend meetings on a regular basis. (Ordinance 2036)
Community Services Commission
Term: 4-year term
Term Limit: Two full consecutive terms
Meets: 3rd Thursday of month at 7:00 p.m.

Compensation: Members receive no compensation.

Duties/Responsibilities: The Community Services Commission of the city shall consist of five members.

Members must be registered to vote, reside within the incorporated city limits during their entire term of service.

This Commission serves in an advisory capacity to the City Council and Community Services Director in all matters pertaining to the park maintenance, park development, recreation programs, human services, and community beautification.

Compensation: Members receive no compensation.

Duties/Responsibilities: The Planning Commission of the city shall consist of five members. Members must be registered to vote and reside within the incorporated city limits during their entire term of service and no person of the Planning Commission shall hold any other remunerative office or position with the city. This Commission serves in an advisory capacity to the City Council on land-use policy planning matters which guide the future development of the City.

Compensation: Members receive no compensation.

Duties/Responsibilities: The Water Commission of the City shall consist of five members. Members must be registered to vote, reside within the incorporated city limits during their entire term of service, and be customers of the City’s water division of the Public Works Department. This Commission shall act in an advisory capacity to the City Council on policies and programs related to water rates, conservation efforts and financial matters.

FISCAL IMPACT
The fiscal impact cost for publication of the recruitment in the local newspaper was allocated out of the Item #8. Page 3
Meeting Date: 2/14/2023 / Packet Page #: 116
Staff Report Page 4 of 4
General Fund 0014010.55310 and Water Fund 5314010.55310 in the FY 2022-23 budget, no additional funds are needed.

ENVIRONMENTAL DETERMINATION
There is no environmental impact associated with the recommendation to this report.

Prepared By Lorena Cordova, City Clerk Specialist
Concurs With Not Applicable
Reviewed By Kathleen Sessman, City Clerk/Communications Director Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Resignation from David Chavez
B. Notice of Unscheduled Vacancy
C. Notice of Scheduled Vacancies
D. Maddy Act
E. Application (Blank)
F. PowerPoint
Item #8. Page 4
Meeting Date: 2/14/2023 / Packet Page #: 117
1 Lorena Cordova
From: David Chavez <[email protected]>
Sent: Thursday, January 12, 2023 10:26 AM
To: Kathleen Sessman
Subject: GCSC Resignation
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Kathleen, happy new year… hope all is well.

Unfortunately I will have to resign from my position at a community service commissioner of Glendora for 2023. I wish I had more time to devote to the awesome work we do here for the city, my schedules have changed so much I won’t have the time.

Moving forward please feel free to give me a call or let me know if you have any questions..

Thank You!
David Chavez
P.O. Box 1273 Glendora, Ca 91740
P: 626‐202‐4863 F: 626‐202‐0504
[email protected]
www.themillikengroup.com
Item #8. Page 5
Meeting Date: 2/14/2023 / Packet Page #: 118

NOTICE OF UNSCHEDULED VACANCY
on the

COMMUNITY SERVICES COMMISSION
_____________________________________________
NOTICE IS HEREBY GIVEN, pursuant to Cal. Gov't Code§ 54974 the following unscheduled vacancy exists on the following legislative body in the City of Glendora:

COMMUNITY SERVICES COMMISSION
A resignation was received on January 12, 2023 for Office No. 4, the unexpired terms will end June 30, 2023.

ABOUT THE COMMUNITY SERVICES COMMISSION:

Community Services Commission: Members serve a 4-year term. This Commission serves in an advisory capacity to the City Council and Community Services Director in all matters pertaining to park maintenance, park development, recreation programs, human services, and community beautification. This Commission meets on the third Thursday of each month.

Pursuant to City Resolution, members are required to complete AB1234 Ethics Training and Brown Act Training and are required to attend meetings on a regular basis.

NOTICE IS FURTHER GIVEN, special vacancy notice shall be posted not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final appointment to an unscheduled vacancy on a board/commission, shall not be made by the City Council for at least 10 working days after the posting of the notice by the City Clerk’s office. That date will be Monday, February 27, 2023.

APPOINTMENT PROCEDURE: Applications are available via the City’s website at www.cityofglendora.org or at the City Clerk’s Office, Monday through Friday, between the hours of 8:00 a.m. and 5:00 p.m., except holidays. Completed application forms will be accepted until the position has been filled. Please call the City Clerk’s Office at (626) 914-8210 for more information.

Date for interviews and/or appointments will be scheduled at a later date. Applicants will be contacted to schedule interview times following the recruitment deadline.

Kathleen R. Sessman, MMC
City Clerk/Communications Director
Item #8. Page 6
Meeting Date: 2/14/2023 / Packet Page #: 119
NOTICE IS HEREBY GIVEN that the City of Glendora invites interested persons of the City of Glendora to submit applications to serve on the following City Advisory Boards and Commissions for vacancies effective June 30, 2023. The deadline to submit an application for consideration is no later than 12:00 p.m. on Thursday, March 9, 2023:

City Council
Business Improvement
District (BID) Advisory
Board
3 Vacancies
Community Services
Commission
3 Vacancies
Water Commission
2 Vacancies
Planning Commission
3 Vacancies
Business Improvement District (B.I.D.) Advisory Board: 3 Vacancies: Office Nos. 2, 3 & 5 (4- year term). This Board serves local businesses within the district through promotional activities and beautification and serves in an advisory capacity to the City Council and Community Development Director. Members must operate bona fide businesses within the District that are subject to charges and assessments imposed by the Glendora Municipal Code during their entire term of service and must be current with payments. This Board meets on the first Thursday of each month at 8:30 a.m.

Community Services Commission: 3 Vacancies: Office Nos. 3, 4 & 5 (4-year term). This Commission serves in an advisory capacity to the City Council and Community Services Director in all matters pertaining to park maintenance, park development, recreation programs, human services, and community beautification. This Commission meets on the third Thursday of each month.

Planning Commission: 3 Vacancies: Office Nos. 1, 2 & 3 (4-year term). This Commission serves in an advisory capacity to the City Council on land-use policy planning matters which guide the future development of the City. This Commission meets on the first Tuesday of each month.

Water Commission: 2 Vacancies: Office Nos. 1 & 2 (4-year term). This Commission serves in an advisory capacity to the City Council on policies and programs related to water rates, conservation efforts and financial matters. Members must be customers of the City’s water division of the Public Works Department. This Commission meets on a quarterly basis.

Applicants must be 18 years or older, register to vote and must maintain residency within the incorporated areas of the City of Glendora during their term of office, except for the Business Improvement District Advisory Board. Applications are available via the City’s web site at www.cityofglendora.org or at City Hall in the City Clerk’s Department, 116 E. Foothill Boulevard, Glendora, Tuesday through Thursday, between the hours of 8:00 a.m. and 5:00 p.m., except holidays. Completed application forms must be filed with the City Clerk no later than 12:00 p.m. on Thursday, March 9, 2023. Please call the City Clerk’s Office at (626) 914-8210 for more information.

It is anticipated that interviews will be schedule for Tuesday, April 12, 2023 between 4:00 p.m. and 7:00 p.m.

Applicants will be contacted to schedule interview times following the recruitment deadline.

Kathleen R. Sessman, MMC
City Clerk/Communications Director

NOTICE OF VACANCY
City Council appointed Advisory Boards, Commissions and Committees Item #8. Page 7
Meeting Date: 2/14/2023 / Packet Page #: 120

CITY OF GLENDORA
Local Appointments List
Notice of Board, Commission and Committee Appointments
Pursuant to Government Code Section 54972
The City of Glendora encourages residents to apply for positions on City Commissions, Committees and Boards that will have vacancies in the year 2023. Each member of a city commission shall serve at the pleasure of the City Council. Residents interested in openings must file an application which may be obtained at the City Clerk’s Office or on the City’s website, www.cityofglendora.org. City Council appointed boards and commissions are regulated by Glendora Municipal Code (GMC) Section 2.18.

In compliance with the requirements of the Maddy Act, Government Code 54970, the following appointment list is posted on an annual basis by December 31st. It shows all currently appointed members of City Boards, Commissions, and Committees appointed by the City Council and the dates of their terms of office as of the time of this posting. Appointments listed below in blue expire on June 30, 2023, and appointment in red are currently vacant.

Names on this list are subject to change as term expirations and resignations occur during the year. For a current list, go to www.cityofglendora.org.

BOARD OF LIBRARY TRUSTEES
Term Length: 3-year term, Term Limit: Two full consecutive terms Meets 3rd Monday of month
Council Chamber, 116 E. Foothill Boulevard, Glendora - 7:00 p.m. Members receive no compensation.

The Board of Library Trustees of the city shall consist of five members. Members must be registered to vote and reside within the incorporated city limits during their entire term of service (GMC, 2.32). This Board provides strategic leadership and serves as the creative catalyst for developing and implementing the mission, values and vision of the Glendora Public Library.

Disclosure and Regulatory Requirements: Members are required to file a Statement of Economic Interests (Form 700) upon appointment to office, and annually thereafter (Conflict-of-interest code), complete AB1234 Ethics Training and Brown Act Training within one year of appointment and every two years thereafter and are required to attend meetings on a regular basis. (Ordinance 2036) Date of Office Present Term Term
Members Appointment Number (Unexpired/1st/2nd)
Carrie Johnson 7/2022 Office No. 1 7/1/2022-6/30/2025 1st Steven Flowers 7/2021 Office No. 2 7/1/2021-6/30/2024 1st Erica Landmann 7/2021 Office No. 3 7/1/2021-6/30/2024 1st Brianna Chew 7/2019 Office No. 4 7/1/2022-6/30/2025 2nd Tomoko Toland 7/2019 Office No. 5 7/1/2022-6/30/2025 2nd Staff Liaison: Janet Stone, Library Director

BUSINESS IMPROVEMENT DISTRICT (BID) ADVISORY BOARD
Term Length: 4-year term, Term Limit: Two full consecutive terms Meets 1st Thursday of month
Council Chamber, 116 E. Foothill Boulevard, Glendora - 8:30 a.m. Members receive no compensation.

The BID Advisory Board of the city shall consist of five members and must be registered to vote. Members must operate bona fide businesses located within the District and that are subject to charges and assessments imposed by Section 5.40 of the Glendora Municipal Code during their entire term of service. Members must be current with the payment of charges and assessments imposed.

Disclosure and Regulatory Requirements: Members are required to complete AB1234 Ethics Training and Brown Act Training within one year of appointment and every two years thereafter and are required to attend meetings on a regular basis. (Ordinance 2036) Date of Office Present Term Term
Members and Village Business Appointment Number (Unexpired/1st/2nd) Dalel Snider, Glendora Florist 9/2021 Office No. 1 7/1/2021-6/30/2025 1st Don Nolan, Village Eatery** 1/2016 Office No. 2 7/1/2019-6/30/2023 Unexpired Matthew Davis, Bistro Studios, Inc.*** 10/2022 Office No. 3 7/1/2019-6/30/2023 Unexpired Matthew Klingler, Village Fitness 5/2020 Office No. 4 7/1/2021-6/30/2025 1st Cathy Jarvis, Cathy’s Wishing Well* 9/2021 Office No. 5 7/1/2019-6/30/2023 Unexpired Staff Liaison: Valerie Velasquez, Housing & Economic Development Manager Mahmud Alam, Village Vault resigned 06/2021 (Office No. 5; Term: 7/1/19-6/30/23)*; Jesus Villegas, TelWorx resigned effective 01/2022 (Office No. 2: Term7/1/19- 6/30/23)**; Janna Hirth resigned 8/2022 (Office No. 3: Term 7/1/19-6/30/23)*** 2023 Item #8. Page 8
Meeting Date: 2/14/2023 / Packet Page #: 121

COMMUNITY SERVICES COMMISSION
Term Length: 4-year term, Term Limit: Two full consecutive terms Meets 3rd Thursday of month
Council Chamber, 116 E. Foothill Boulevard, Glendora - 7:00 p.m. Members receive no compensation.

The Community Services Commission of the city shall consist of five members. Members must be registered to vote, reside within the incorporated city limits during their entire term of service. This Commission serves in an advisory capacity to the City Council and Community Services Director in all matters pertaining to the park maintenance, park development, recreation programs, human services, and community beautification.

Disclosure and Regulatory Requirements: Members are required to file a Statement of Economic Interests (Form 700) upon appointment to office, and annually thereafter (Conflict-of-interest code), complete AB1234 Ethics Training and Brown Act Training within one year of appointment and every two years thereafter, and are required to attend meetings on a regular basis. (Ordinance 2036) Date of Office Present Term Term
Members Appointment Number (Unexpired/1st/2nd)
Britanny Lewis-Porchia 7/2021 Office No. 1 7/1/2021-6/30/2025 1st Eddie Kouyoumdjian 7/2021 Office No. 2 7/1/2021-6/30/2025 1st Mallory Buril 7/2019 Office No. 3 7/1/2019-6/30/2023 1st David Chavez 9/2021 Office No. 4 7/1/2019-6/30/2023 Unexpired David Gerber 7/2019 Office No. 5 7/1/2019-6/30/2023 1st Staff Liaison: John Aguirre, Community Services Director Ramiro Carrasco resigned 7/2021 (Office No. 4; Term: 7/1/2019-6/30/2023)*

PLANNING COMMISSION
Term Length: 4-year term, Term Limit: Two full consecutive terms Meets 1st Tuesday of the month
Council Chamber, 116 E. Foothill Boulevard, Glendora - 7:00 p.m. Members receive no compensation.

The Planning Commission of the city shall consist of five members. Members must be registered to vote, and reside within the incorporated city limits during their entire term of service and no person of the Planning Commission shall hold any other remunerative office or position with the city. This Commission serves in an advisory capacity to the City Council on land-use policy planning matters which guide the future development of the City.

WATER COMMISSION
Term Length: 4-year term, Term Limit: Two full consecutive terms Meets Quarterly, 4th Thursday of January, April, July and October Council Chamber, 116 E. Foothill Boulevard, Glendora - 6:00 p.m. Members receive no compensation.

The Water Commission of the City shall consist of five members. Members must be registered to vote, reside within the incorporated city limits during their entire term of service, and be customers of the City’s water division of the Public Works Department. This Commission shall act in an advisory capacity to the City Council on policies and programs related to water rates, conservation efforts and financial matters.

Disclosure and Regulatory Requirements: Members are required to file a Statement of Economic Interests (Form 700) upon appointment to office, and annually thereafter (Gov Code 87200), complete AB1234 Ethics Training and Brown Act Training within one year of appointment and every two years thereafter, and are required to attend meetings on a regular basis. (Ordinance 2036) Date of Office Present Term Term
Members Appointment Number (Unexpired/1st/2nd)
Richard Hansen 7/2019 Office No. 1 7/1/2019-6/30/2023 1st Justin Nakano 5/2016 Office No. 2 7/1/2019-6/30/2023 2nd Michael Holmes * 10/2022 Office No. 3 7/1/2021-6/30/2025 Unexpired Pat Cici** 10/2022 Office No. 4 7/1/2021-6/30/2025 Unexpired David Thomas*** 11/2022 Office No. 5 7/1/2021-6/30/2025 Unexpired Staff Liaison: Chisom Obegolu, Assistant Public Works Director - Water Division Ryan Shaw resigned 7/2022 (Office No. 2; Term 7/1/21-6/30/25)*; John Fields resigned 7/2022 (Office No. 4; Term: 7/1/21-6/30/25)**; Benjamin Armel Resigned 10/2022 (Office No. 5; Term: 7/1/21-6/30/25)*** I, Kathleen R. Sessman, City Clerk/Communications Director of the City of Glendora, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing Commissions Local Appointments List was prepared pursuant to provisions of Government Code Section 54972 and posted in a bulletin board at designated “official” posting location; and on the City’s website on Wednesday, December 14, 2022.

Dated this 23rd day of November 2022.

Kathleen R. Sessman, MMC
City Clerk/Communications Director
Item #8. Page 9
Meeting Date: 2/14/2023 / Packet Page #: 122

FOR CITY OF GLENDORA

CITY COUNCIL APPOINTED BOARDS AND COMMISSIONS
The City of Glendora has established Boards and Commissions made up of citizens who volunteer their time and act in an advisory capacity to the City Council and city staff in the management of City affairs. Members of boards, commissions and committees serve at will and pleasure of the City Council (GMC §2.04.060), receive no compensation and are only eligible to serve on one commission at a time. Besides a willingness to serve, most of the Boards and Commissions have no formal background requirement established; however, experience in the specific area of concentration is desirable.

A list of the advisory bodies established is as follows:
➢ BOARD OF LIBRARY TRUSTEES (3-year term) 5 Members
Meets 3rd Monday, Council Chamber, 116 E. Foothill Boulevard - 7:00 p.m. Members receive no compensation Eligibility Requirements:
- Registered to vote, at least 18 years old, and a resident within the incorporated City of Glendora city limits - Must file a Statement of Economic Interests (Form 700) upon appointment and annually thereafter - Within 60 days of assuming office and every two years thereafter members are required to attend a City-held Brown Act and a two hour AB1234 Ethics Training
➢ BUSINESS IMPROVEMENT DISTRICT ADVISORY BOARD (4-year term) 5 Members Meets 1st Thursday, Council Chamber, 116 E. Foothill Boulevard – 8:30 a.m. Members receive no compensation Eligibility Requirements:
- Registered to vote and at least 18 years old
- Residency NOT required
- Must operate a business located within the District (GMC §5.40) - Must be current with payment of charges and assessments imposed - Within 60 days of assuming office and every two years thereafter members are required to attend a City-held Brown Act and a two hour AB1234 Ethics Training
➢ COMMUNITY SERVICES COMMISSION (4-year term) 5 Members Meets 3rd Thursday, Council Chamber, 116 E. Foothill Boulevard - 7:00 p.m. Members receive no compensation Eligibility Requirements:
- Registered to vote, at least 18 years old, and a resident within the incorporated City of Glendora city limits. - Must file a Statement of Economic Interests (Form 700) upon appointment and annually thereafter - Within 60 days of assuming office and every two years thereafter members are required to attend a City-held Brown Act and a two hour AB1234 Ethics Training
➢ PLANNING COMMISSION (4-year term) 5 Members
Meets 1st Tuesday, Council Chamber, 116 E. Foothill Boulevard - 7:00 p.m. Members receive no compensation Eligibility Requirements:
- Registered to vote, at least 18 years old, and a resident within the incorporated City of Glendora city limits. - Must file a Statement of Economic Interests (Form 700) upon appointment and annually thereafter - Within 60 days of assuming office and every two years thereafter members are required to attend a City-held Brown Act and a two hour AB1234 Ethics Training
➢ WATER COMMISSION (4-year term) 5 Members
Meets Quarterly, Council Chamber, 116 E. Foothill Boulevard - 6:00 p.m. Members receive no compensation (Quarterly meeting held on the 4th Thursday of January, April, July and October) Eligibility Requirements:
- Registered to vote, at least 18 years old, and a resident within the incorporated City of Glendora city limits. - Customer of the City’s water division
- Must file a Statement of Economic Interests (Form 700) upon appointment and annually thereafter - Within 60 days of assuming office and every two years thereafter members are required to attend a City-held Brown Act and a two hour AB1234 Ethics Training
Limitation of Terms
No person shall be appointed to serve more than two consecutive full terms on any board or commission before being required to take a two-year break in service on each board or commission. (GMC 2.18.080) Item #8. Page 10
Meeting Date: 2/14/2023 / Packet Page #: 123
Revised: 2019 Adoption of Ordinance 2036 (Jan 8, 2019) consolidate City Council appointed Boards/Commission GMC Sections Application Process
To apply for an office, you must complete and submit the Application for Boards, Commissions and Committees for the City of Glendora.

1. Those interested in applying for appointment to a board, commission or committee may obtain an Application for Appointment from the Office of the City Clerk, 116 E. Foothill Boulevard, Glendora, or may download from the city's web site: www.cityofglendora.org.

2. Completed applications for appointment must be submitted to the Office of the City Clerk prior to the advertised application deadline.

3. All requested information must be furnished on the application itself. Resumes, attachments and other supporting documentation may be included but cannot be substituted for an application form.

4. A separate application must be submitted for each advisory body to which a candidate seeks appointment.

5. Applications will be kept on file for two years.
(a) Applications on file will NOT be automatically included in future recruitments. (b) City Clerk’s Department will email notice of vacancy(ies) to applicants on file. (c) Candidates with applications on file wishing to be considered for appointment to vacancy(ies) occurring after the initial recruitment, must notify the City Clerk’s Department in writing during the recruitment period and prior to the advertised application deadline.
(d) It is the candidates’ responsibility to ensure their application is current and updated prior to each recruitment.

Eligibility

1. Applicants must meet all requirements of the board or commission being applied for at the time their application is submitted as well as during their entire term of service.

2. Applicants must be registered voters at the time their application is submitted as well as during their entire term of service, at least 18 years old, and a resident within the incorporated City of Glendora city limits, except for the Business District Advisory Board

3. No person who holds office in the City of Glendora government or who is employed by the City of Glendora shall be appointed to any board or commission.

4. Applicants shall be considered ineligible to serve on city boards or commissions that serve a particular city department if the candidate’s relative (as defined by City of Glendora Personnel Rules and Regulations: Mother, Father, Grandfather, Grandmother, Aunt, Uncle, Cousin, Sister, Brother, Son, Daughter, Nephew, Niece, Grandchildren, In- Laws, and Spouse or Domestic Partner) is employed by the city in the same department serving as liaison to the board or commission (Example, a candidate is ineligible to serve on the Board of Library Trustees if the candidate’s immediate family member is employed fulltime in the Library Department, but the candidate is eligible to serve on other commissions or boards such as the Planning Commission or Community Services Commission), or if they are currently an elected official of the City of Glendora.

Disclosure and Regulatory Requirements and Non-Compliance Attendance (GMC §2.18.100 Attendance)
Board/Commission/Committee members are required to attend meetings on a regular basis and may be removed if a member does not attend three regularly-scheduled meetings in a year.

Brown Act (Government Code sections 54950, et seq.)
The referenced boards, commissions, and committees are subject to the Brown Act and must maintain “substantial compliance” with the Brown Acts various provisions. Board, commission, and committee members are required to attend a City-held Brown Act training within one year of appointment and every two-years thereafter.

Conflict of Interest Disclosure
In compliance with state law, appointed officials may be required to file a Statement of Economic Interests upon appointment to office, and annually thereafter. If appointed you may be required to make information available as to any potential conflict of interest arising from business/affiliations where that affiliation or business may be doing business with the City of Glendora, or any decisions taken by the City of Glendora that may influence that business or affiliation.

Ethics Training (Government Code §53235 et seq.)
Following California State Law, all appointments, past, present, and future, will be required to complete the AB1234 Ethics Training. AB1234 requires two hours of ethics training within 60 Days upon assuming office and every two years thereafter. The State has an online ethics-training program which may be completed from any computer with internet access. The training may be completed all at once, or in smaller increments, as the program keeps track of your time every time you sign on.

Public Records Act (Government Code sections 6250-6276.48.) This application qualifies as a public record and all information furnished on the application itself and any supporting documents attached hereto will be treated as a public record.

Non-Compliance with Requirements
City of Glendora board, commission or committee members not in compliance with the required state law disclosure and regulatory requirements, which can include a current AB1234 Ethics Training certificate, conflict of interest disclosure statements and attendance of a city-held Brown Act training, will be suspended from participating in meetings until compliance is reestablished.

Item #8. Page 11
Meeting Date: 2/14/2023 / Packet Page #: 124
Revised: 2019 Adoption of Ordinance 2036 (Jan 8, 2019) consolidate City Council appointed Boards/Commission GMC Sections APPLICATION FOR APPOINTMENT Requirements Met: Yes No Active Until:
(Active for 2 years)

TO CITY OF GLENDORA

BOARDS AND COMMISSIONS
CLERK’S DATE STAMP
Appt’d On: To: (Ex.: PC,WC)
Office #: Term:

Full Unexpired (M/D/YY – 6/30/YY)
Instructions (Please Type or Print Clearly)
All requested information must be furnished on the application itself. Resumes, attachments and other supporting documentation may be included but cannot be substituted for an application form. It is important that you answer all questions on your application fully and accurately.

If additional space is needed to answer questions, attach additional sheets. In addition, a separate application must be submitted for each advisory body to which you seek appointment. Applications received after the deadline will be kept on file for future vacancies.

Information Sheet

1. Board, Commission or Committee being applied for:

Are you currently a City of Glendora Commissioner? Yes No If yes, Commission Name:

2. Name:
(Last) (First) (Middle)
Residential Address:

Phone Number: Email:
(Required) (Required)
Are you a registered voter within the City of Glendora? Yes No (If you have questions about your registration status, please contact the Los Angeles Registrar of Voters at (800) 815-2666) Do you currently reside within the incorporated City limits? Yes No If so for how long? Required if applying for BID:

Business Name: Occupation:

Business Address:

Phone Number: Email:
(Required) (Required)

3. Occupation and Place of Employment:

4. Have you ever been a member of any City Board or Commission, or employed by the City of Yes No Glendora? If Yes, in what capacity? When?
Do you have any relatives currently working for the City of Glendora? Yes No If Yes, please list name(s), relationship and department:

5. List Community/Professional Organizations in which you hold active membership(s). In addition, please list any positions of responsibility held:

6. Please state your reasons as to why your background and/or experience makes you a suitable candidate for appointment to this position:

Submittal Requirements (Completed Application must contain the following) Completed, signed application Three (3) references with contact information Item #8. Page 12
Meeting Date: 2/14/2023 / Packet Page #: 125
Revised: 2019 Adoption of Ordinance 2036 (Jan 8, 2019) consolidate City Council appointed Boards/Commission GMC Sections Appling for: Applicant Name:

7. Please state the reasons you are interested in filling this vacancy:

8. Please briefly express your views regarding current and future development in Glendora:

9. References

1. Phone No.:

Name

2. Phone No.:

Name

3. Phone No.:

Name
*Letters of Recommendation may be attached to application, but cannot be substituted in lieu of the requested references name and contact information.

10. DISCLOSURE AND REGULATORY REQUIREMENTS
Conflict of Interest Disclosure - In compliance with state law, appointed officials may be required to file a Statement of Economic Interests upon appointment to office, and annually thereafter.

I, acknowledge, that if appointed I may be required to make information available as to any potential conflict of interest arising from my business/affiliations where that affiliation or business may be doing business with the City of Glendora, or any decisions taken by the City of Glendora that may influence that business or affiliation. The City Clerk will provide appointees with the filing form and instructions. Initials Attendance (GMC §2.18.100) - Board/Commission/Committee members are required to attend meetings on a regular basis and may be removed if a member does not attend three regularly scheduled meetings.

If appointed, I confirm that I will be able to attend meetings regularly and devote the time necessary to fulfill my duties as a member. Initials
Mandatory Ethics Training (Government Code §53234) - In compliance with state law, if appointed I agree to complete an approved AB1234 Ethics Training seminar within one year of appointment and agree to maintain my compliance throughout my entire term in office. Initials Affidavit of Residency - I declare, under penalty of perjury, that I am a resident within the incorporated City of Glendora city limits.
* Not Required for Business Improvement District Advisory Board. Initials

11. I, the undersigned, certify that the foregoing information is true and correct and that I am sincerely interested in serving in this position for the City of Glendora.

Furthermore, I, the undersigned, acknowledge that this application qualifies as a public record and that all information furnished on the application itself and any supporting documents attached hereto will be treated as a public record and I, therefore, waive any perceived rights to privacy of the information furnished.

Applicant’s Signature Date
Required for Water Commission Applicants Only:

12. I, the undersigned, certify that I am a customer of the City of Glendora’s Water Division.

Applicant’s Signature Date
Completed applications should be returned to the City Clerk’s Office, 116 East Foothill Boulevard, Glendora, CA 91741.

FOR INTERNAL USE ONLY
Verification Completed: Yes No Issues:
_______ Residency Verified (Incorporated Area) BID Applicants Only _______ Registered to Vote Verified Active/Current Business Owner in BID Current with payment of Charges/Assessment.
_______ Water Division Customer (WC Applicants Only) BL Verified:

Notes: ____________________________________________________________________________________________________________________________ Item #8. Page 13
Meeting Date: 2/14/2023 / Packet Page #: 126
2023 Recruitment for Board/Commission
and Current Vacancy to the Community
Services Commission
City Clerk’s Department
City Council
February 14, 2023
Lorena Cordova, City Clerk Specialist CityOfGlendora.org Item #8. Page 14
Meeting Date: 2/14/2023 / Packet Page #: 127
2 OVERVIEW
• Resignation of Community Services Commissioner David Chavez • Annual recruitment for all City Council boards and commissions with terms expiring on June 30, 2023
• Recruitment Timeline
• Special meeting to conduct interviews and appoint
Item #8. Page 15
Meeting Date: 2/14/2023 / Packet Page #: 128
Overview of Vacancies
4 Board/Commission No. of Vacancies Office(s)
Business Improvement District (BID) Advisory
Board
3 Office No. 2, 3 and 5
Community Services Commission 3 Office No. 3, 4* and 5
Planning Commission 3 Office No. 1, 2 and 3
Water Commission 2 Office No. 1 and 2
* Unscheduled vacancy
Item #8. Page 16
Meeting Date: 2/14/2023 / Packet Page #: 129
Timeline for Recruitment
5 Dates Description
February 15 - March 9 Open Recruitment
February 16,
February 23 and
March 2
Publication Date (Notice of Vacancies)
March 16 Application Deadline
March 28 Update on Recruitment presented at City Council meeting April 18 Conduct Interviews and appointment applications to fill vacancies. (It is anticipated that interviews will require between 2 to 3 hours depending on the number of applicants)
April 19 Candidate notification
May Training
July Administer Oath of Office during July Board / Commission meetings Item #8. Page 17
Meeting Date: 2/14/2023 / Packet Page #: 130
April Chamber Calendar Schedule
6 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1. 2 3 4
7pm Planning Commission
mtg
5 6
8:30am – BID mtg
7 8
9 10 11
8am Citrus College Class
hosted by Jeff
7 pm City Council mtg
12 13 14 15
16 17
7pm Library Board Mtg
18 Proposed Interview Date
19 20
7 pm Community Services
Commission mtg
21 22
23 24 25
7 pm City Council mtg
26 27
6 pm Water Commission
mtg
28 29
30 Item #8. Page 18
Meeting Date: 2/14/2023 / Packet Page #: 131
7 RECOMMENDATIONS

1. Since the unscheduled vacancy created by Commissioner David Chavez resignation is associated with an office term that is scheduled to expire on June 30, 2023 direct staff to utilize the same recruitment time for scheduled and unscheduled vacancies;

2. Approve the proposed timeline for the 2023 recruitment for City Council appointed boards and commission with terms that expire on June 30, 2023; and

3. Confirm City Council availability and direct staff to move forward with scheduling a special meeting for Tuesday, April 18, 2023 to conduct interviews and make appointments.

That the City Council:

Item #8. Page 19
Meeting Date: 2/14/2023 / Packet Page #: 132

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 14, 2023
FROM: CITY ATTORNEY DISTRICT(S): CITYWIDE
SUBJECT: CONSIDERATION OF A RESOLUTION AND POSSIBLE ACTION TO UPDATE THE LANGUAGE ON THE CITY’S AGENDAS TO REFLECT RECENT LEGISLATIVE CHANGES

AND TO ADOPT A CITY COUNCIL POLICY RELATED TO REASONABLE ACCOMMODATION FOR BROWN ACT MEETINGS (AB 2449, SB 1100, AND SB 1489) (STRATEGIC PLAN ITEM 58-EMO)

RECOMMENDATION
That the City Council:

1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL UPDATING THE LANGUAGE ON THE CITY’S AGENDAS TO REFLECT THE CHANGES TO THE BROWN ACT ENACTED BY AB 2449, SB 1100, AND SB 1489";

2. Adopt City Council Policy, the City’s Reasonable Accommodations Policy for City Brown Act meetings; and

3. Direct staff to prepare a form to Brown Act Teleconference Opt-In Form for use.

EXECUTIVE SUMMARY
On September 13, 2022, Governor Newsom signed a series of bills that went into effect on January 1, 2023, regarding how public meetings should be conducted. Tonight, the City Council is being asked to adopt a resolution and a new City Council Policy to bring the City into compliance with the new provisions related to Brown Act meetings so that City Council meetings are properly noticed in time for the anticipated end of the statewide COVID-19 state of emergency, which is currently anticipated to be on February 28, 2023. It should be noted that the City Council appointed boards and commissions will all follow these new provisions.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
During early March 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Orders N-25-20, N-29-20, N-35-20 (collectively, the Brown Act Orders), which, among other things, suspended the provisions of the Brown Act expressly or impliedly requiring the physical presence of Council Members, staff, or the public at local agency meetings and specifically allowed for Legislative Bodies (City Council, Commissions, Committees, etc.) to hold meetings entirely virtually with no physical meeting place. These changes made it feasible and safer for Brown Act bodies to meet remotely, with meeting participants joining virtual platforms such as Zoom, Teams, WebEx, etc., for the continued conduct of the government’s business during the pandemic in order to comply with public health orders.

In the interest of health and safety, on March 24, 2020, the City Council ratified and continued an Emergency Proclamation of the Existence of a Local Emergency Issued by the Director of Emergency Services/City Manager (which remains in effect today) and began conducting public meetings virtually with no central physical location where members of the body, staff and the public can gather; this has been the sole means for conducting meetings of all public bodies subject to the Brown Act. To ensure public access, the meetings are being broadcasted live on:
 Spectrum Cable TV Channel 3 and Verizon Channel 31,
Item #9. Page 1
Meeting Date: 2/14/2023 / Packet Page #: 133
Staff Report Page 2 of 4
 City Website www.cityofglendora.org/citymeetings,
 YouTube at https://www.youtube.com/cityofglendoraca, and  Media Center at https://www.cityofglendora.org/departments-services/television-and-media.

The various ways for members of the public to participate are outlined on the first page of every agenda (in person, virtually, email, phone call, mail and etc).

On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which states that the provisions in Executive Order N-29-20 suspending certain elements of the Brown Act will continue to apply through September 30, 2021 which means that the City would no longer be able to hold entirely virtual meetings starting October 1, 2021. On September 16, 2021 Governor Newsom signed AB 361, which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the Brown Act Orders. This pending expiration of the Brown Act Orders and the enactment of AB 361 created ambiguity as to whether cities are required to comply with the requirements of the Brown Act Orders or the requirements of AB 361. To provide clarification, the Governor issued Executive Order N-15-21 on September 20, 2021, explaining that cities may continue to hold meetings in accordance with the Brown Act Orders until October 1, 2021 or they may hold meetings in accordance with the requirements of AB 361 (Attachment A).

Pursuant to AB 361, starting at the September 28, 2021 City Council meeting, and again at its April 26, 2022, May 24, 2022, June 28, 2022, July 12, 2022, August 23, 2022, September 27, 2022, October 25, 2022, November 8, 2022 and December 13, 2022 the City Council has considered and unanimously adopted resolutions ratifying the State of Emergency by Governor Newsom and reauthorizing remote teleconference meetings of the legislative bodies for a 30-day period or until such time as the City Council adopts a subsequent resolution in accordance with Government Code § 54953(e)(3) to extend the time during which the legislative bodies of the City may continue to teleconference without compliance with paragraph (3) of subdivision (b) of Section 54953.

On November 10, 2021, Governor Newsom issued Executive Order N-21-21 which extended the State of Emergency in California due to the COVID-19 pandemic and as of the writing of this report is in effect.

On Thursday, March 3, 2022 Los Angeles County released a new health order that revised mask and vaccination verification requirements. As of March 4, 2022, mask and vaccination verifications are no longer required for indoor public settings and businesses, they are now strongly recommended, for all persons, regardless of vaccine status.

Starting at the March 22, 2022 City Council meeting, and again at its April 26, 2022, May 24, 2022, June 28, 2022, July 12, 2022, August 23, 2022, September 27, 2022, October 25, 2022, November 8, 2022 and December 13, 2022 City Council meeting, the City Council adopted resolutions that returned the City to “In-Person” Brown Act meetings and allowed the City the flexibility to continue to conduct public meetings of the City via teleconferencing, in person and/or hybrid meetings pursuant to AB 361 if needed. This “inperson hybrid approach” was utilized during all City public meetings in the months of April, May, June, July, August, September, October, November, and December and is set to expire on January 29, 2022.

On September 13, 2022, Governor Newsom signed AB 2449 and a series of bills regarding how public meetings should be conducted. and provides agencies with long-term permissions to hold remote meetings without having to give the public access to private locations, subject to certain restrictions. The new amendments to the Brown Act went into effect on January 1, 2023 and are set to remain in effect through 2026.

Item #9. Page 2
Meeting Date: 2/14/2023 / Packet Page #: 134
Staff Report Page 3 of 4

DISCUSSION
Staff has provided summaries of the changes reflected in bills enacted by state legislators regarding updates to how public meetings are conducted, along with a proposed new City Council Policy memorializing changes to reasonable accommodations for conducting public meetings for the City Council’s consideration.

1. Legislative Updates on Public Meeting
The attached draft resolution (Attachment A) reflects changes enacted by AB 2449, SB 1100, and SB 1489. Summaries for each bill are provided below.

Assembly Bill No. 2449 (AB 2449) modernizes existing teleconferencing requirements under the Brown Act. This is in addition to the traditional teleconferencing rules that still apply, and Assembly Bill No. 361 (AB 361) regarding remote participation rules. Additionally, the Legislature added provisions to allow less than a quorum of the members of a governing body to attend remotely without having to notice their location and allowing access to the location by the public, for just cause or in the event of an emergency.

It should be noted that the Governor has indicated that he will likely lift the state of emergency due to COVID-19 at the end of February 2023, which would mean that members of governing bodies need to rely on the traditional teleconferencing rules or the new teleconferencing rules.

AB 2449 also requires that the legislative bodies adopt a reasonable accommodation policy for individuals with disabilities, consistent with the Americans with Disabilities Act (ADA). The agenda language should also be amended to reflect the new changes.

Senate Bill No. 1100 (SB 1100) adds provisions to the Brown Act authorizing a new process in which the presiding member of a legislative body conducting a meeting, or their designee, may remove an individual for disrupting the meeting.

Senate Bill No. 1489 (SB 1489) amended Government Code Section 36934 to no longer require reading of ordinances by title only, as follows (new language in bold): “Except when, after reading the title, further reading is waived by regular motion adopted by majority vote all ordinances shall be read in full either at the time of introduction or passage; provided, however, that a reading of the title or ordinance shall not be required if the title is included on the published agenda and a copy of the full ordinance is made available to the public online and in print at the meeting prior to the introduction or passage.”

2. City Council Policy – Reasonable Accommodations
AB 2449 additionally requires that legislative bodies have and implement a reasonable accommodation policy for individuals with disabilities, consistent with the Americans with Disabilities Act (ADA). The City therefore needs to update its agenda language to reflect the new changes. AB 2449 took effect on January 1, 2023.

The attached draft City Council Policy (Attachment B) outlines the accommodations that the City already has in place and that are readily available upon request, a process to request additional accommodations, and guidance for staff who receive such a request. The draft policy defines “readily available accommodations” for persons with hearing loss, visual or mobility impairments. Additionally, the City Attorney’s Office has provided recommended edits to the standard agenda language to reflect the changes to the Brown Act made by these bills.

CONCLUSION:

Staff recommends adopting the attached resolutions and new City Council Policy to reflect the recent legislative changes.

Item #9. Page 3
Meeting Date: 2/14/2023 / Packet Page #: 135
Staff Report Page 4 of 4
ALTERNATIVES:

In addition to the Staff recommendation, the following alternative actions are available for the City Council’s consideration:

1. Do not adopt the resolution and policy. Staff does not recommend this action, as the City would not be in compliance with legislative guidelines.

2. Take other action, as deemed appropriate.

FISCAL IMPACT
There is no Fiscal Impact anticipated with this item at this time.

ENVIRONMENTAL DETERMINATION
There is no Environmental Impact associated with this item.

Prepared By William W. Wynder, City Attorney
Concurs With Not Applicable
Reviewed By William W. Wynder, City Attorney
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Resolution
B. Policy
C. City Attorney’s summary of legislative changes
D. Teleconferencing Opt-In Form
Item #9. Page 4
Meeting Date: 2/14/2023 / Packet Page #: 136
RESOLUTION CC 2023-____

A RESOLUTION OF THE CITY COUNCIL UPDATING THE LANGUAGE
ON THE CITY’S AGENDAS TO REFLECT THE CHANGES TO THE
BROWN ACT ENACTED BY AB 2449, SB 1100, AND SB 1489

THE CITY COUNCIL
City of Glendora, California
WHEREAS, on September 13, 2022, Governor Newsom signed Assembly Bill 2449 (“AB 2449”) to modernize existing teleconferencing requirements under the Brown Act by temporarily allowing less than a quorum of a legislative body to attend public meetings remotely without posting their location and removing the requirement for public participation in a nonpublic location, provided certain requirements are met; WHEREAS, AB 2449 also requires that the legislative bodies adopt a reasonable accommodation policy for an individual with disabilities, consistent with the Americans with Disabilities Act (“ADA”), and the bill requires that “In each instance in which notice of the time of the meeting is otherwise given or the agenda for the meeting is otherwise posted, the legislative body shall also give notice of the procedure for receiving and resolving requests for accommodation;”
WHEREAS, on August 22, 2022, Governor Newsom signed Senate Bill 1100 (“SB 1100”), amending the Brown Act by adding Section 54957.95 to the Government Code, which adds provisions that articulate the authority of the presiding member of a legislative body to have an individual removed for disrupting a meeting of the body, as well as the process for the presiding member to follow.

WHEREAS, on September 18, 2022, Governor Newsom signed Senate Bill 1489 (“SB 1489”), which amends Government Code Section 36934 to no longer require reading of ordinances by title only, as follows (new language in italics): “Except when, after reading the title, further reading is waived by regular motion adopted by majority vote all ordinances shall be read in full either at the time of introduction or passage; provided, however, that a reading of the title or ordinance shall not be required if the title is included on the published agenda and a copy of the full ordinance is made available to the public online and in print at the meeting prior to the introduction or passage.”
WHEREAS, the City Council of the City of Glendora wishes to update the agenda language to reflect the requirements of AB 2449, SB 11000, and SB 1489 which went into effect on January 1, 2023.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by reference.

Item #9. Page 5
Meeting Date: 2/14/2023 / Packet Page #: 137
Resolution CC 2023-_____ Page 2 of 2
SECTION 2. The Brown Act meetings’ agenda language shall be updated in accordance with AB 2449, SB 1100, and SB 1489. The City Manager is authorized to ensure that all agendas for Brown Act meetings are updated to reflect these changes.

PASSED, APPROVED and ADOPTED this __ day of ________, 2023.

City Council of Glendora, CA
BY:

GARY BOYER
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #9. Page 6
Meeting Date: 2/14/2023 / Packet Page #: 138
SECTION or POLICY NO:

Policy No. <<XXXX>>
ORIGINATING DEPT:

City Clerk/Legal

REASONABLE ACCOMMODATIONS

FOR PUBLIC MEETINGS
Reference:

City Council Policy
SUPERSEDES:

New
NEW EFFECTIVE DATE:
<< date new policy is effective>> PAGE 1 of 6
APPROVED BY:

Resolution CC 2023-___
Prepared by: Finance Page 1 of 3
Policy Objective:

To establish a policy to provide for reasonable accommodations for public Agency Brown Act meetings to comply with Section 54953(g) of the Government Code
Authority:

Government Code Section 54953(g)
Assigned Responsibility:

City Attorney and City Clerk’s Department
Procedure:

It shall be the policy of the City Council to adopt reasonable accommodations for public Agency Brown Act meetings to comply with Section 54953(g) of the Government Code. The following requirements shall apply:

Readily available accommodations
Agendas and staff reports: Agendas or staff reports can be made available in appropriate alternative formats to persons with a disability, including hyperlinks where appropriate so that the user can access the linked information.

For individuals with hearing loss: assistive listening devices; assistive listening systems; and best efforts to ensure closed captioning as provided by teleconferencing platform used for meetings.

For individuals with visual impairments: audio recordings and large print materials.

For individuals with mobility impairments: Americans with Disabilities Act-accessible facilities, including ramps and elevators, to access council chambers; closed circuit broadcast/Zoom/telephone access.

Additional Accommodations (Upon Request)
Individuals who are deaf or hard of hearing, who are blind or have low vision, have mobility impairments, or have any other disability, may also request accommodations other than those readily available using the process outlined below. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation. Note that an accommodation will be considered to be unreasonable and will not be provided if it imposes undue Item #9. Page 7
Meeting Date: 2/14/2023 / Packet Page #: 139
Reasonable Accommodations for Public Meetings – effective date

Page 2 of 3 ends

financial or administrative burdens on the City or requires a fundamental alteration in the nature of a program. If a particular accommodation is deemed unreasonable, the City will endeavor to offer an alternative accommodation that is reasonable.

Process to request an additional accommodation:

1. If you would like an additional accommodation that is not identified above, please request the accommodation as soon as you can, preferably before the meeting you wish to attend, or at the meeting itself if necessary. The sooner the request is made, the more likely it is that the City can provide the accommodation or an alternative. You can make this request yourself, or someone can make it on your behalf with your permission.

2. Your request can be made orally or in writing, and you should submit it to the City Clerk’s Department so as to avoid delay in reviewing and processing the request. Requests can be made at either by telephone at (626) 914-8210 during business hours, by email at [email protected], or at the following mailing address:

City of Glendora
City Clerks Department
116 E. Foothill Boulevard
Glendora, CA 91741

3. Your request for an accommodation must provide the following information:
(a) What accommodation? We need to know the type of accommodation you are seeking, and/or how the accommodation will allow you to access and participate in the meeting.

You are not required to disclose the particular disability, instead a general statement of explanation will suffice. You may, but are not required to, submit a letter from a physician to the effect that the requested accommodation is required for you to access and participate in the meeting.
(b) Contact information. You must give staff current contact information so they can respond in a timely manner. This can be a mailing address, an email address, or telephone number, for example. Note that if only a mailing address is provided, you need to make the request early enough that a mailed response can be timely provided. (c) Which meeting or meetings? Please specify if the accommodation is requested for a specific meeting, or for all or a series of meetings before a particular body.

Procedures for City Staff:

1. Any staff member who receives, or believes they may have received, an accommodation request, will promptly relay the request and the requestor’s contact information to the City Clerk, City Manager, or City Attorney.

2. The City Attorney may be requested to assist in the review of requests, and to assist staff in providing a response to the requestor as soon as practicable.

Item #9. Page 8
Meeting Date: 2/14/2023 / Packet Page #: 140
Reasonable Accommodations for Public Meetings – effective date

Page 3 of 3 ends

3. All reasonable accommodation request responses shall be provided in writing, when such written response can be transmitted in a timely manner prior to the start of the specific meeting.

Otherwise, the response will be provided orally. Responses will identify whether the accommodation is granted or granted in the alternative, and any instructions necessary to access the accommodation. If the requested accommodation is denied, the response will identify the grounds for denial. City staff will document requests and responses provided orally.

4. The law requires that all doubt be resolved in favor of accommodations. Staff will make reasonable efforts to communicate with requestors to obtain clarifications or to discuss whether alternative accommodations will be viable.

Additional References:

For addition information see AB 2449, SB 1100, AND SB 1489 History:

Created and adopted by City Council to comply with new legislation pursuant to AB 2449 and GC 54953(g) which went into effect on January 1, 2023.

Item #9. Page 9
Meeting Date: 2/14/2023 / Packet Page #: 141
CITY ATTORNEY’S SUMMARY OF LEGISLATIVE CHANGES
RELATED TO BROWN ACT MEETINGS AB 2449
A. Amended the Brown Act to add alternative teleconferencing provisions, in addition to the existing traditional teleconferencing rules (“Traditional Rules”) and the AB 361 teleconferencing rules.

Traditional Rules Gov’t Code § 54953(b)(3): members can participate by teleconference, provided that: at least a quorum of the members participate in-person from locations identified on the agenda that are within the local agency’s jurisdictional boundaries; each teleconference location is accessible to the public; the meeting agenda is posted at each teleconference location; and any such location is posted on the meeting notices and agenda. These provisions remain essentially unchanged except for some reorganization.

AB 361 Gov’t Code § 54953(e): these provisions, added to allow remote participation during a state of emergency, will remain in the Brown Act until January 1, 2024. However, once the Governor lifts the emergency order, likely February 28, 2023, these rules cannot be used to hold remote meetings as was done during the COVID-19 pandemic.

New teleconferencing rules Gov’t Code § 54953(f): members can teleconference into meetings without meeting the requirements of the Traditional Rules only for just cause or due to emergency circumstances. Members cannot use these provisions to attend remotely for more than three months out of the year, or 20% of the annual meetings.
“Just cause” includes: (i) necessary caregiving to a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner; (ii) having a contagious illness, (ii) having a physical or mental disability that is not otherwise accommodated; or (iv) traveling on official business of the local agency or another state or local agency. This can only be used twice in one year by each member.
“Emergency circumstances” means a physical or family medical emergency that prevents a member from attending in person.

The new teleconferencing rules include requirements for how a member can notify the body that they need to teleconference without complying with the Traditional Rules, and provides a process for how to address the request if it comes after the time for publishing the agenda. Under the new teleconference rules, a quorum of the members must participate from a single physical location that is noticed and open to the public. These new teleconferencing provisions also have a number of requirements for remote participation by the public, including the type of platform that should be used, and providing the public with the ability to comment in real time during the meeting, and including information on the agenda regarding how the public can participate.

B. Amended the Brown Act to add a requirement for a reasonable accommodation policy, Gov’t Code § 54953(g).
• All agencies must have and implement a written policy to swiftly address reasonable accommodation requests, and either provide it as part of the agenda, or reference it on the agenda and provide a link. Current agenda language regarding accessibility should be updated to include reference to reasonable accommodations.

Item #9. Page 10
Meeting Date: 2/14/2023 / Packet Page #: 142
Policy Title – effective date

Page 2 of 2 ends

• This requirement went into effect January 1, 2023, and therefore requires action by the City Council. The ADA requires reasonable accommodations irrespective of any language in the Brown Act.

C. Amended Brown Act to add non-discrimination provisions, reflecting current law.

SB 1100
This bill amended the Brown Act by adding provisions that articulate the authority of the presiding member of a legislative body to have an individual removed for disrupting a meeting of the body.

Before being removed, the person must be warned that that their behavior is disruptive, and that continued disruption may result in their removal (however, no prior warning is required if the person is engaging in use of force or threatening to use force against anyone). Behavior is otherwise “disruptive” if it disrupts or impedes the orderly conduct of the meeting. This bill added Section 54957.95 to the Government Code, and reflects current free speech law.

SB 1489
This bill amended Gov’t Code Section 36934 to no longer require reading of ordinances by title only, as follows (new language in bold): “Except when, after reading the title, further reading is waived by regular motion adopted by majority vote all ordinances shall be read in full either at the time of introduction or passage; provided, however, that a reading of the title or ordinance shall not be required if the title is included on the published agenda and a copy of the full ordinance is made available to the public online and in print at the meeting prior to the introduction or passage.” Item #9. Page 11
Meeting Date: 2/14/2023 / Packet Page #: 143
Effective January 2023, AB 2449 was signed into law and makes several changes to the Ralph M. Brown Act (Brown Act) regarding member remote participation (aka teleconferencing) in public meetings.

Legislative bodies still have the option to meet via teleconference by following the traditional Brown Act rules of identifying the teleconference site on the agency’s agenda and ensuring it is accessible for the public to attend.

By filling out this form, you are requesting to attend a public meeting(s) via teleconference. Please provide the requested information so a determination can be made on which method should be utilized.

Name:

Legislative body:

Meetings Dates:
(List meeting dates requesting teleconferenced attendance) TELECONFERENCED INFORMATION:

Location:

Street Address City Zip
Phone Number: Email Address:

Via teleconferencing attendance is being requested due to the following circumstances (Checkmark box(es) that best apply/ies):

Childcare or Caregiving Issues Contagious Illness
Travel associated with City or State Business Physical or Mental Disability Personal Travel and/or Business Other: ________________________________ Emergency Circumstances
Please provide a general description of the circumstances relating to your need to appear remotely (less than 20 words and please do not provide medical information):

Please return this form to staff. If you have any questions about teleconferencing under the Brown Act, please be in touch with City Clerk’s Department at [email protected].

OFFICE USE ONLY
Request Received: Methodology Approved: Brown Act Rules AB 2449 Rules Notification Sent:

Comments:

TELECONFERENCING OPT-IN FORM
Brown Act
Item #9. Page 12
Meeting Date: 2/14/2023 / Packet Page #: 144
The following outlines the members responsibility relating to teleconferencing requirements under each set of rules. Please review and confirm your ability to meet them. If you have any questions contact City Clerk’s Department, [email protected]
Brown Act teleconferencing rules
(1953 – no sunset date)
AB 2449 Teleconferencing rules
(2023 – December 31, 2025)
□ I have the ability to set up a computer or two-way phone call from my teleconference location. □ Members participating remotely must participate through both audio and visual technology. □ My teleconference location has a spot, which is accessible to the public 24/7, where I am allowed to post the meeting agenda (it will remain up for at least 72 hours prior to the meeting without interference).
□ Members participating remotely must publicly disclose at the meeting before any action is taken whether any other individuals 18 years of age or older are present in the room at the remote location with the member and the general nature of the member’s relationship with the individual.
□ My teleconference location will be accessible to the general public during meetings. □ A member may only participate remotely under the just cause provisions up to two meetings per calendar year per member. □ I have the ability to print the meeting agenda and post it at my teleconference location once it has been emailed to me – at least 72 hours before the meeting.
□ Under Just Cause: Individual board members can participate remotely when caregiving of a family member, a contagious illness, a physical or mental disability, or City related travel prevents them from appearing in person
□ I will provide City staff with the address of the teleconference location, and I am aware that the address will be shared in the agenda packet and therefore with the public. □ Under Emergency Circumstances, a member must describe the emergency in approximately 20 words without disclosing any personal medical information.
□ Member can participate in meetings solely by
teleconferenced under this law. □ Under Emergency Circumstances, a member must make a request to participate remotely under the emergency circumstances provisions as soon as possible. The legislative body may take action on this request at the earliest opportunity. If the request does not allow sufficient time to place it on the agenda for the meeting for which the request is made, the legislative body may take action on the request at the beginning of the meeting by majority vote.
□ A member may not participate in meetings solely by teleconference under this law for more than three consecutive months or 20% of the regular meetings for the public agency within a calendar year. If the legislative body regularly meets less than 10 times a year, a member may not participate remotely for more than two meetings.

The following outline the teleconferencing requirements under each set of rules.

Brown Act teleconferencing rules
(1953 – no sunset date)
AB 2449 Teleconferencing rules
(2023 – December 31, 2025)
□ The agenda must be posted at the remote location.
□ No requirement to disclose the teleconferencing location □ At least a quorum of member of the legislative board must participate from locations within the boundaries of the territory over which body exercise jurisdiction
□ The legislative body cannot require comments to be submitted before the start of the meeting. The public must be allowed to make “real time” public comment.
□ Public Comment must be allowed at the in-person meeting and from every teleconference location. □ The legislative body must implement a procedure for receiving and resolving requests for reasonable accommodations for individuals with disabilities, and must give notice of these procedures. □ An agenda must be posted for the required period of time (24 or 72 hours) at each teleconference location from which a member will be participating.
□ If there is a disruption to the meeting broadcast or in the ability to take call-in/internet-based public comment, no further action can be taken on agenda items until the issue is resolved.
□ Members of the public must be able to physically address the body from each teleconference location. □ A quorum must participate in person from a singular physical location identified in the agenda, that is open to the public, and within the boundaries of the territory over which body exercise jurisdiction. □ Each teleconference location must be accessible to the public so the public may attend the remote location. □ The agenda must identify and include an opportunity for the public to attend and directly address the legislative body through a call-in and/or internet-based service option, and in-person at the location of the meeting.
□ At least a quorum of member of the legislative body must participate from locations within the boundaries of the territory over which body exercise jurisdiction
□ The legislative body must provide a way for the public to remotely hear, visually observe, and remotely address the legislative body in real time, either by a two-way audiovisual platform or a two-way telephonic service and a live webcasting of the meeting.
□ The teleconference location must be noted on the agenda. □ The legislative body must provide notice of how the public can access the meeting and offer comments.
□ Any vote must be done by roll call.

Item #9. Page 13
Meeting Date: 2/14/2023 / Packet Page #: 145

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 14, 2023
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: APPROVE 2023-2026 MEMORANDUM OF UNDERSTANDING (MOU) WITH THE

AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) (STRATEGIC PLAN ITEM 31-EMO)

RECOMMENDATION
That the City Council:

1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL APPROVING A 2023-2026 MEMORANDUM OF UNDERSTANDING (MOU) WITH THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES.”

EXECUTIVE SUMMARY
The City reached a Tentative Agreement with AFSCME on December 10, 2022. This action consolidates the 2016-2019 MOU, June 25, 2019 Tentative Agreement, 2 Side Letters (Vacation and Disability) approved on December 8, 2020 Side Letter, Water Class and Compensation Study Side Letter approved on March 9, 2022, and December 10, 2022 Tentative Agreement into one MOU.

There were 2 minor corrections to the Tentative Agreement which create no additional financial impact:
 Longevity will be effective February 1, 2023 instead of July 1, 2022, and  Water Certificate Pay will be increased to $80 from $50.

This action is consistent with Strategic Plan item 31-EMO, Update to Employee Group MOU.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
City Council Approved:
 The February 1, 2016 to June 30, 2019 MOU on February 12, 2019  Tentative Agreement July 1, 2019 to January 31, 2023 on June 25, 2019  2 Side Letters, one for Vacation and one for Disability were approved on December 8, 2020  Water Class and Compensation Study Side Letter approved on March 9, 2022,  The February 1, 2023 to January 31, 2026 Tentative Agreement on December 10, 2022

DISCUSSION
The February 1, 2023 to January 31, 2026 MOU consolidates six different documents into one to make it easier to review the salary and benefits package for AFSCME. The 6 documents are listed below:
 The February 1, 2016 to June 30, 2019 MOU on February 12, 2019  Tentative Agreement July 1, 2019 to January 31, 2023 on June 25, 2019  Two Side Letters, one for Vacation and one for Disability were approved on December 8, 2020 Item #10. Page 1
Meeting Date: 2/14/2023 / Packet Page #: 146
Staff Report Page 2 of 2
 Water Class and Compensation Study Side Letter approved on March 9, 2022,  The February 1, 2023 to January 31, 2026 Tentative Agreement on December 10, 2022 There were two minor corrections to the Tentative Agreement which create no additional financial impact:
 Longevity will be effective February 1, 2023 instead of July 1, 2022, and  Water Certificate Pay will be increased to $80 from $50.

FISCAL IMPACT
No additional fiscal impact is created with this action; previous fiscal impacts were included with each item noted above.

ENVIRONMENTAL DETERMINATION
Not Applicable
Prepared By Kyle Johnson, Assistant Director - Finance
Concurs With Not Applicable
Reviewed By Marie Ricci, Administrative Services Director/City Treasurer Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Resolution Approving AFSCME MOU
B. Exhibit A to the Resolution
Item #10. Page 2
Meeting Date: 2/14/2023 / Packet Page #: 147
RESOLUTION CC 2023-____
A RESOLUTION OF THE CITY COUNCIL APPROVING THE 2023-2026

MEMORANDUM OF UNDERSTANDING AGREEMENT WITH THE

AMERICAN FEDERATION OF STATE, COUNTY, AND MUNCIPAL,

EMPLOYEES

THE CITY COUNCIL
City of Glendora, California
WHEREAS, the City of Glendora and the American Federation of State, County, And Municipal Employees met and negotiated a 2023 to 2026 Memorandum of Understanding, which was voted upon and approved by AFSCME membership.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves the 2023-2026 MOU between the City of Glendora and the American Federation of State, County, And Municipal Employees attached as Exhibit “A,” and incorporated herein by this reference.

SECTION 2. The Mayor shall sign and the City clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the Book of Original Resolutions and that this resolution shall take effect and be in force on this date.

SECTION 3. The City Clerk is hereby directed to forward a copy of this resolution to the Administrative Services Department.

APPROVED and PASSED this __ day of ________, 2023.

City Council of Glendora, CA
BY:

GARY BOYER
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney
Item #10. Page 3
Meeting Date: 2/14/2023 / Packet Page #: 148
Resolution CC 2023-_____ Page 2 of 2

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #10. Page 4
Meeting Date: 2/14/2023 / Packet Page #: 149
01240.0004/841626.1

MEMORANDUM OF UNDERSTANDING

BETWEEN

AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL
EMPLOYEES, LOCAL 3915 (AFSCME)
AND

THE CITY OF GLENDORA
FEBRUARY 1, 2023 – JANUARY 31, 2026
Approved by the Glendora City Council
on _______________, 20
Resolution CC 23-_____
DocuSign Envelope ID: B9F6A6DF-0FFE-46B5-97C9-319F0EEF28AA Item #10. Page 5
Meeting Date: 2/14/2023 / Packet Page #: 150
i

TABLE OF CONTENTS FOR

AFSCME MOU

ARTICLE/SUBJECT PAGE
ARTICLE 1 - PURPOSE.......................................................................................1 ARTICLE 2 - RECOGNITION ...............................................................................1 ARTICLE 3 - TERM ..............................................................................................1 ARTICLE 4 - CITY FACILITIES ............................................................................1 ARTICLE 5 - DUES DEDUCTION ........................................................................2 ARTICLE 6 - WAGES ...........................................................................................2 ARTICLE 7 - OVERTIME AND COMPENSATORY TIME ....................................2 ARTICLE 8 – LONGEVITY PAY ...........................................................................4 ARTICLE 9 – SHIFT DIFFERENTIAL...................................................................4 ARTICLE 10 – ON-CALL/CALL OUT/STANDBY/BEEPER SCHEDULE
COMPENSATION.................................................................................................5 ARTICLE 11 - MECHANICS’ TOOL ALLOWANCE ..............................................6 ARTICLE 12 - UNIFORM ALLOWANCE ..............................................................6 ARTICLE 13 - FLEXIBLE BENEFIT PLAN/HEALTH INSURANCE ......................7 ARTICLE 14 - LIFE INSURANCE.......................................................................10 ARTICLE 15 - DISABILITY INSURANCE/PAID FAMILY LEAVE........................10 ARTICLE 16 - IRS SECTION 125 AND 129 .......................................................10 ARTICLE 17 - PERS RETIREMENT...................................................................10 ARTICLE 18 - PERS CONTRACT AMENDMENTS............................................11 ARTICLE 19 - VACATION LEAVE ACCUMULATION ........................................12 ARTICLE 20 - VACATION LEAVE SCHEDULE .................................................12 ARTICLE 21 - HOLIDAYS ..................................................................................13 DocuSign Envelope ID: B9F6A6DF-0FFE-46B5-97C9-319F0EEF28AA Item #10. Page 6
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ARTICLE 22 - SICK LEAVE ACCRUAL..............................................................13 ARTICLE 23 - BEREAVEMENT LEAVE.............................................................13 ARTICLE 24 - PERSONAL EMERGENCY AND FAMILY ILLNESS LEAVE ......14 ARTICLE 25 - JURY DUTY ................................................................................14 ARTICLE 26 - MEDICARE DEDUCTION ...........................................................14 ARTICLE 27 - MILEAGE REIMBURSEMENT ....................................................14 ARTICLE 28 - VEHICLE ALLOWANCE..............................................................15 ARTICLE 29 - TEMPORARY ASSIGNMENT COMPENSATION .......................15 ARTICLE 30 - TUITION REIMBURSEMENT......................................................15 ARTICLE 31 - EMPLOYEE ASSISTANCE PLAN...............................................17 ARTICLE 32 - RESIDENCY REQUIREMENT ....................................................17 ARTICLE 33 - CITY RIGHTS..............................................................................17 ARTICLE 34 - NO STRIKE .................................................................................17 ARTICLE 35 - BARGAINING UNIT LITERATURE..............................................18 ARTICLE 36 - PREGNANCY LEAVE .................................................................19 ARTICLE 37 - TRAINING AND TRAVEL ............................................................19 ARTICLE 38 - JOB SHARING ............................................................................19 ARTICLE 39 - TRAINING PAY ...........................................................................20 ARTICLE 40 - DISCIPLINE AND GRIEVANCE ..................................................20 ARTICLE 41 - RETIREE MEDICAL INSURANCE CONTRIBUTION..................21 ARTICLE 42 - BILINGUAL PAY..........................................................................21 ARTICLE 43 - PUBLIC WORKS CERTIFICATES ..............................................22 ARTICLE 44 - WATER CERTIFICATES.............................................................22 ARTICLE 45- WELDING CERTIFICATION PAY ................................................22 ARTICLE 46- TRAINEE APPOINTMENTS.........................................................23 ARTICLE 47 - COURT APPEARANCE ..............................................................23 DocuSign Envelope ID: B9F6A6DF-0FFE-46B5-97C9-319F0EEF28AA Item #10. Page 7
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ARTICLE 48 - MEAL RECEIPTS........................................................................24 ARTICLE 49 - EMPLOYEE RELEASE TIME......................................................24 ARTICLE 50 - WAIVER OF BARGAINING DURING THE TERM OF THIS AGREEMENT .....................................................................................................24 ARTICLE 51 - REOPENER ON PERFORMANCE STANDARDS AND
CONTRACTING OUT OF WORK.......................................................................24 ARTICLE 52 - SAVINGS CLAUSE .....................................................................25 ARTICLE 53 – FMLA POLICY............................................................................25 ARTICLE 54 – PERSONNEL RULE 4.5(2).........................................................25 ARTICLE 55 – ALTERNATIVE WORK SCHEDULE...........................................25 ARTICLE 56 – PROMOTIONS ...........................................................................26 EXHIBIT A - AFSCME EMPLOYEES ..................................................................28

EXHIBIT B - THIRD PARTY ADVISORY PROCESS FOR DISCIPLINARY APPEALS ...........................................................................................................30 EXHIBIT C – SALARY SCHEDULE...................................................................34 DocuSign Envelope ID: B9F6A6DF-0FFE-46B5-97C9-319F0EEF28AA Item #10. Page 8
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1 MEMORANDUM OF UNDERSTANDING

BETWEEN

AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL
EMPLOYEES, LOCAL 3915 (AFSCME)

AND THE CITY OF GLENDORA
February 1, 2023 – January 31, 2026
ARTICLE 1 - PURPOSE
Representatives of the American Federation of State, County, and Municipal Employees Local 3915 (AFSCME) and the City of Glendora have met and conferred in good faith relative to wages, hours and other terms and conditions of employment of the employees covered herein. It is the purpose of the Memorandum of Understanding to set forth the full and entire understanding of the parties reached as a result of good faith negotiation, which understanding the parties intend jointly to submit and recommend for approval and implementation to the Glendora City Council. It is agreed that this Memorandum of Understanding shall not be binding upon the parties unless and until said Glendora City Council acts, by majority vote, formally to approve said Memorandum of Understanding.

ARTICLE 2 - RECOGNITION
Pursuant to the provisions of the City's Employee Relations Resolution, the City of Glendora hereby recognizes the American Federation of State, County and Municipal Employees Local 3915 (AFSCME) as the certified bargaining representative for the members of the Bargaining Unit listed in Exhibit A.

ARTICLE 3 - TERM
The term of this Memorandum of Understanding (“MOU”) shall commence on February 1, 2023, which is deemed the “effective date” of the MOU and shall conclude on January 31, 2026, and shall supersede any other agreements in effect at that time. Unless otherwise provided herein, all of the provisions of this Memorandum of Understanding will remain in effect until amended.

ARTICLE 4 - CITY FACILITIES
The Bargaining Unit shall have use of City facilities for membership meetings and conferences upon reasonable advance notice to the appropriate City official, subject to applicable City regulations and availability. No Bargaining Unit meetings to interview and/or to endorse political candidates will be held within the Glendora City Hall building, including the City Council Chambers. Bargaining Unit DocuSign Envelope ID: B9F6A6DF-0FFE-46B5-97C9-319F0EEF28AA Item #10. Page 9
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2 may book and use other City facilities subject to the required facility use and insurance rules, and City will waive any applicable rental fees.

ARTICLE 5 - DUES DEDUCTION
Upon written authorization by AFSCME, the City shall, on behalf of the Bargaining Unit, deduct monthly Bargaining Unit dues from the Members' salary.

AFSCME agrees to indemnify the City and to hold the City harmless against any and all claims, demands, suits or other forms of liability that may arise out of, or by reason of, any action taken by the City for the purposes of complying with the provisions of this article.

ARTICLE 6 - WAGES
Section I: All full-time AFSCME members on the payroll as of December 13, 2022 will receive a one-time, off schedule lump sum retention payment in the amount of two thousand dollars ($2,000), not subject to CalPERS treatment as “special compensation.” This one-time, off-schedule lump sum payment will be paid out by the first full pay period in February 2023.

Section II.

A. Effective the first payroll period commencing on or after July 1, 2023, all full-time AFSCME members shall have their base salaries adjusted by the attached revised salary schedule.

B. Effective the first payroll period commencing on or after July 1, 2024, all full-time AFSCME members shall receive a 3.5% base salary increase.

C. Effective the first payroll period commencing on or after July 1, 2025, all full-time AFSCME members shall receive a 3.0% base salary increase.

ARTICLE 7 - OVERTIME AND COMPENSATORY TIME
(Complies with FLSA and current City practices)
When it is in the best interest of the City, either the City Manager or the department head, or their designee may require an employee to be employed beyond the employee's regular hours of employment. Daily work period and weekly work period shall be determined by the department head. All overtime shall be computed in increments of one-quarter hour.

1. OVERTIME FOR HOURS WORKED IN EXCESS OF 40 HOURS
DURING THE WORK WEEK. When required by law, overtime
worked in excess of 40 hours per work week (excluding leave, holidays and compensatory time off), shall be compensated at one and one-half times the regular rate of pay. If not required by law, DocuSign Envelope ID: B9F6A6DF-0FFE-46B5-97C9-319F0EEF28AA Item #10. Page 10
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3 such overtime shall be compensated in accordance with Paragraph 2 following.

2. OVERTIME FOR HOURS WORKED NOT EXCEEDING 40 HOURS
DURING THE WORK WEEK. Overtime for hours worked and
earned in excess of 40 hours per work week (with paid leave, holidays and compensatory time off counted as hours earned), and overtime for hours worked in excess of the regularly scheduled daily work period, but not in excess of 40 hours during the work week, shall be compensated by comp time off or reimbursement as agreed to by the department head and the employee. Scheduled Paragraph 2 overtime shall be compensated as straight time. Non-scheduled Paragraph 2 overtime, which is overtime not scheduled more than 24 hours in advance, shall be compensated at one and one-half times the regular rate. All accrued compensatory time in excess of 85 hours shall be reimbursed at the current rate. Upon termination, employees shall be paid for accumulated compensatory time at the current rate.

Utilization of compensatory time off (CTO) shall be subject to the following terms and conditions:
a) All requests to use CTO must be made in writing by
completing a Request for Time Off form and submitting the form to the requestor’s supervisor.
b) The request for CTO shall be approved or denied by the supervisor as soon as possible after being submitted.
i. The request for CTO shall be approved on a first come, first served basis, provided the request does not result in a drop below the minimum staffing levels deemed
appropriate by the applicable supervisor.
ii. In order to allow the use of CTO, the City shall not be required to pay another employee on an overtime basis
in order to prevent a drop below minimum staffing
levels.
iii. If the CTO request is denied, the employee shall be given the option of scheduling an alternate date to use CTO within 60 calendar days of the date the request
was to be effective. If a date is not available within the 60-day period, the employee may choose, at his or her
option, to receive cash compensation for the hours
requested off.
iv. The City has established a 60-calendar-day rule as
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4 for providing cash compensation. This clause is
included to comply with the FLSA and the case of
Mortensen v. County of Sacramento.
a. If the department is unable to schedule and
grant use of the requested CTO within one year,
cash payment shall be made in lieu of
compensating time.

3. Work performed on call-back shall be compensated in the same manner as overtime. Standby duty, which does not constitute time worked, shall be compensated in a manner prescribed in writing by the City Manager.

4. Work performed on a City-observed holiday, during the regularly scheduled daily work period(s), shall be additionally compensated with eight hours pay or eight hours of comp time within the pay period it occurs or within 60 days after the holiday, with approval of Division Supervisor.

5. Work performed on a City-observed holiday which is not a regularly scheduled daily work period, shall constitute overtime, which shall be paid at one and one-half times the regular rate of pay, in addition to holiday pay earned for that holiday.

ARTICLE 8 – LONGEVITY PAY
A Longevity Pay benefit shall be paid effective the first full payroll period commencing on or after February 1, 2023, in addition to normal compensation, when a full-time employee with a job classification that is part of the bargaining unit covered by this Agreement completes 5, 10, or 15 full years of continuous and uninterrupted employment with the City, part-time employment may be included as long as there was no separation from the City. Such benefit shall be subject to applicable payroll deductions. The Longevity Pay benefit will be implemented based on the following formula and paid on regular paydays:

Completed Years of
Continuous Service Amount Per Year Amount Per Pay Period 5 – 9 Years $1,000 $38.47
10 – 14 Years $1,500 $57.70
15+ Years $2,000 $76.93
ARTICLE 9 – SHIFT DIFFERENTIAL
Non-sworn members will receive an additional 5% of base pay when working the following shifts:
 3:00 p.m. to 3:20 a.m. shift
 5:10 p.m. to 5:30 a.m. shift.

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5 ARTICLE 10 – ON-CALL/CALL OUT/STANDBY/BEEPER SCHEDULE

COMPENSATION
A. On-Call Compensation
On-Call pay is designed to compensate employees for being required to be available to return to duty with limited notice. There are two types of On-Call Pay:
1) On-Call Duty Pay and 2) Court On-Call Pay. Assignment and approval of OnCall assignments shall be at the discretion of the City based on business needs.

1. On-Call Duty Pay:

Eligible employees who are pre-assigned or scheduled to be available during non-working hours to respond to unscheduled calls shall be compensated at $30 per day for non-work hours on scheduled workdays and $60 per day for full non-workdays.

Employees assigned to On-Call Duty should have sufficient working knowledge, skills, and abilities to address any unscheduled work.

Employees in a training or initial probationary capacity are generally not eligible for On-Call Duty. On-Call Duty will generally be assigned for a consecutive 7-day period.

Employees shall not receive On-Call pay during hours they are scheduled to, and are, working, or during meal/break periods.

An Employee assigned to On-Call Duty who becomes ill or has an emergency preventing them from carrying out their On-Call Duty assignment shall be responsible for immediately notifying their supervisor or manager. Prior to returning to scheduled On-Call Duty, the employee must first notify their supervisor or manager to determine whether they are needed or required to resume such duty.

2. Court On-Call Pay:

Employees who have been subpoenaed to appear in Court on a City of Glendora case, and who are not on duty, who are in an "on-call" status, shall receive two hours CTO for all time spent in Court on-call prior to 12:30 p.m., and two hours CTO for all time spent on call after 12:30 p.m.

Employees who are on paid working time during any portion of the morning or afternoon when they are called into Court shall not be eligible for Court on-call compensation.

B. Call-Out Compensation:

Call-Out pay is provided when an employee returns to work at the request of the City after the employee has been released from duty and left the DocuSign Envelope ID: B9F6A6DF-0FFE-46B5-97C9-319F0EEF28AA Item #10. Page 13
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6 worksite. An employee need not be assigned to On-Call Duty to be eligible to receive Call-Out Pay.

All call-out duty time, either scheduled or non-scheduled, will be compensated by time-and-one-half pay in accordance with the following schedule:

1. Preassigned or scheduled field responsibilities or assignments (e.g., checking telemetering and engines, checking barricades or excavations, etc.) on non-workdays will be compensated at a (2) twohour minimum at a pay rate of time-and-one-half, and all time in excess of (2) two-hour minimum will be compensated at time-andone-half for actual time worked.

2. Unscheduled call out duty will be compensated at a (2) two-hour minimum at a pay rate of time-and-one-half, and all time in excess of the (2) two-hour minimum will be compensated at time-and-one-half for actual hours worked.

3. Multiple call-outs will not be considered as separate call-outs if they occur within the same minimum compensated period.

4. Compensated Work Time exceeding minimums will be computed as half-hour intervals as follows:

ARTICLE 11 - MECHANICS’ TOOL ALLOWANCE
Public Works mechanics will receive $500.00 per year tool allowance on a reimbursement basis and upon approval of the Director of Public Works for appropriate tools.

ARTICLE 12 - UNIFORM ALLOWANCE
A. Community Preservation Officers, Sr. Community Service Officers, Community Service Officers, Jailers, Police Service Representatives, and Police Records Specialists (hereafter referred to as “Defined Uniformed Employees”):

1. Newly hired full-time Defined Uniformed Employees receive initial uniform issue as specified by the Police Chief in Police Departmental Orders.

Actual Time
Worked Reporting Time
1 - 30 Minutes 30 Minutes
31 - 60 Minutes 1 Hour
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7 2. An annual uniform allowance of $650.00 will be paid to full-time Defined Uniformed Employees.

3. Eligibility for annual uniform allowance begins 12 months after the original date of continuous employment in that classification, provided each employee purchases and maintains uniforms as directed by the Police Chief. The uniform allowance will be paid annually by the first pay period in December. The amount of the annual uniform allowance is subject to the employees' cost sharing provisions of PERS as specified in Article No. 16.

4. Subject to the review and approval of the Chief of Police or designee, City will replace or repair damaged uniforms (not including boots) for field personnel or others having contact with prisoners, damaged in the “line of duty”.

B. Parks and Public Works Field Personnel:

Parks and Public Works field personnel will receive nine sets of rental uniforms per month.

C. Voluntary Safety Shoe Policy
The City shall provide two-hundred and fifty dollars ($250) per fiscal year through the payroll process each July for full-time employees required to wear designated safety footwear pursuant to City Policy. Employees shall follow City safety policies/regulations and wear safety footwear to work and purchase such footwear at least annually. Employees, on an annual basis, pursuant to the City’s Personnel Policies, will self-certify that their footwear conforms to the City’s safety policy.

ARTICLE 13 - FLEXIBLE BENEFIT PLAN/HEALTH INSURANCE
A. Health, Dental & Vision Insurance:
(1) Medical Insurance
(a) Plans Offered: The City will maintain its contract with PERS to provide coverage under the Public Employees' Medical and Hospital Care Act. Annuitants may participate at their cost subject to PERS regulations.
(b) Circumstances Under Which an Employee May Opt Out of City Coverage:

An employee is required to carry one of the City's designated medical plans unless they opt out. An employee may opt out of the City's designated medical plans during the annual open enrollment period DocuSign Envelope ID: B9F6A6DF-0FFE-46B5-97C9-319F0EEF28AA Item #10. Page 15
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8 by signing a written waiver each year. If the employee provides a written waiver and documentation confirming that they are enrolled in an alternative group health plan that satisfies the Patient Protection and Affordable Care Act’s (ACA) group health plan mandates, that employee will also be entitled to the flexible benefit described below in Section B. Any employee who opts out of the City’s offered health insurance may use the flexible benefit amount as described in Section B below as long as they have opted out and provided proof of enrollment in an alternative group health plan. (2) Dental Insurance: It is mandatory for employees to enroll in the City's designated dental plan and pay the premium unless, during the annual open enrollment period, the employee provides a written waiver and documentation confirming that they are enrolled in an alternative dental health plan. Dependent coverage is optional (and at the employee’s cost).
(3) Vision Insurance: It is mandatory for employees to enroll in the City's designated vision plan. The City will pay the employee's portion of the Vision Plan cost. Dependent coverage is optional (and at the employee’s cost).

B. Flexible Benefits:
 Effective the first full payroll period commencing on or after January 1, 2023, AFSCME members will be allotted a flexible benefit of one thousand two hundred dollars ($1,200) per month.
 Effective the first full payroll period commencing on or after January 1, 2024, AFSCME members will be allotted a flexible benefit of one thousand three hundred dollars ($1,300) per month.
(1) Flexible Benefit for Employees hired before January 1, 2017:

Employees hired before January 1, 2017, allotted flexible benefit amount may be allocated as described in Section B(3) below.
a. no more than $850 per month may be convertible to cash as set forth in Section B(3), subsection (e) below.
(2) Flexible Benefit for Employees hired on or after January 1, 2017:

AFSCME employees hired on or after January 1, 2017, allotted flexible benefit amount may be allocated as described in Section B(3) below, subject to the following provisions:
(a) no more than $425 per month may be allocated to deferred compensation as set forth in Section B(3), subsection (d) below; and
(b) none of the flexible benefit amount is convertible to cash as set forth in Section B(3), subsection (e) below.

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9 (3) Allocation of Flexible Benefit Amounts: The employee will designate how the flexible benefit amount will be allocated for medical insurance, dental insurance, dependent vision coverage, cash (which is taxable), deferred compensation (Medicare taxable) or additional life insurance, subject to the following provisions:
(a) Employees may direct flexible benefit amounts to City designated medical plans. To the extent any premium
exceeds the flexible benefit amount, the employee will pay the additional cost.
(b) Employees may use flexible benefit amounts to purchase coverage for City dental and/or vision plans. If the premium exceeds the flexible benefit amount, the employee will pay the additional cost.
(c) Employees may use flexible benefit amounts toward the purchase of additional life insurance to a maximum of
$500,000 or 5 times annual salary, whichever is less, subject to the terms and conditions of the insurance policy.
(d) Employees may use flexible benefit amounts to participate, up to the maximum amount allowed by law, in a City provided deferred compensation plan. (Participation is not limited to flexible benefit funds.)
(e) Employees hired on before January 1, 2017 may receive cash payment of the flexible benefit amount as set forth in Section B, subsections (1) and (2) above, or any portion thereof, as long as the employee has enrolled in a City health plan or has presented proof of enrollment in alternative group health coverage, unless otherwise required by PERS or the I.R.S.

Any flexible benefit amount taken as cash is subject to state and federal taxable deductions. The flexible benefit amount may not be used to reimburse an employee for any premium expenses an employee may incur for an individual health insurance policy, including a policy purchased through
Covered California.

C. Reopener:

Either party may reopen negotiations at any time during the term of the MOU to address the impact of the Affordable Care Act (ACA) or any other change in state or federal law.

D. Medical Task Force:

The City and Union agree to establish a Medical Task Force to explore other medical benefit options outside of CalPERS Health.

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10 ARTICLE 14 - LIFE INSURANCE
The City of Glendora shall maintain, for the benefit of full-time employees within the Association, term life and accidental death insurance policy in the amount of $50,000 (premiums paid by the City). Employees may purchase additional term insurance to a maximum of $500,000 or five times annual salary, whichever is less, subject to the terms and conditions of the insurance policy.

ARTICLE 15 - DISABILITY INSURANCE/PAID FAMILY LEAVE
Effective January 1, 2021, the City will maintain a disability benefit employer plan, which shall include a short-term and a long-term disability insurance benefit and the City shall pay the premium for the employee. Integration of leave balances (e.g., sick, vacation, etc.), either partially or fully, is allowed.

ARTICLE 16 - IRS SECTION 125 AND 129
City will maintain the IRS Section 125 and Section 129 plans to allow employees within this group the option to set aside pretax salary for excess premium costs for health, dental and vision insurance and other eligible costs, with the understanding that if a third-party administrator is retained, any service or administration fees will be employee costs and with the added condition that the Finance Department can accommodate implementation without additional administrative burden. The City retains the right to select and change the thirdparty administrator as necessary.

ARTICLE 17 - PERS RETIREMENT
A. Classic Employees (As defined by the PUBLIC EMPLOYEES’ PENSION REFORM ACT OF 2013 and SUBSEQUENT AMENDMENTS TO THE
ACT)
The City shall maintain its contract with PERS for retirement benefits to be calculated on the 2.5% at 55 formula for current unit members. The employee portion of PERS is presently 8%, of which the employee pays 100% as it may from time to time exist, and the City will pay 0%.

As soon as practical following City Council approval of the 2011-2013 MOU, the City amended its PERS contract to provide for the 2% at 60 benefit formula with final three years compensation, which shall apply to all “Classic” miscellaneous employees hired on and after the effective date of said contract amendment.

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11 B. New Members (As defined by the PUBLIC EMPLOYEES’ PENSION REFORM ACT OF 2013 and SUBSEQUENT AMENDMENTS TO THE
ACT)
The California Public Employees’ Pension Reform Act (PEPRA,) as it may from time to time exist, shall in its entirety be given full force and effect during and after the term of the 2013-2015 MOU. Any provision in this MOU which contradicts any provision of PEPRA shall be deemed null and void, with the contrary PEPRA provision(s) being given full force and effect.

Therefore, no provision of PEPRA shall be deemed to impair any provision of this MOU, the 2013-2015 MOU or any MOU, Agreement, Rule or Regulation predating the 2013-2015 MOU.

Unit members hired on and after January 1, 2013, deemed to be a "new member" as defined in Government Code § 7522.04, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said "new member" is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. (Government Code § 7522.30)
Unit members who are "new members" (miscellaneous employees) on and after January 1, 2013, shall be enrolled in the PEPRA-provided for 2% @ 62 retirement formula (Government Code § 7522.20).

Unit members who are "new members" on and after January 1, 2013, shall have "final compensation" measured by the highest average annual pensionable compensation earned by the member during a period of at least 36 consecutive months (Government Code § 7522.32.) ARTICLE 18 - PERS CONTRACT AMENDMENTS
Any provision of Article 17 that is contrary to any provision of the Public Employees’ Pension Reform Act of 2013, as the Act from time to time exists, shall be deemed invalid as to “new members” as defined by the PEPRA.

A. City agrees to maintain contract with PERS to include Section 21024, “Military Service Credit as Public Service”.

B. City to maintain contract with PERS to retain "single-highest year retirement compensation" formula (Retirement Law Section 20042) for unit employees hired prior to the provisions of paragraph two of Article 16 above. (This provision does not apply to “new members” as defined by the PEPRA.) C. City to maintain contract with PERS to provide unused sick leave credit (Section 20965). This retirement formula modification was made in 1986 in consideration for dropping prior sick leave bonus paid upon retirement.

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12 D. 1959 Survivors Benefit Revision: The City will maintain its contract with PERS for the 1959 Survivors Benefits Program "increased" level (Level 2) at no additional cost to the employee. (The current standard level monthly employee cost is $2.00 and will remain an employee cost.) E. Section 21551 (formerly Section 21237), as of January 1, 2000, automatically covers a spouse of a deceased local member who has remarried. If, at some future time, the City amends its contract with PERS to include Sections 21624, 21626 and 21628 (Post-Retirement Survivor Allowance), the City will include Section 21635 (formerly Section 21266) allowing a surviving spouse to continue to receive benefits after remarriage.

ARTICLE 19 - VACATION LEAVE ACCUMULATION
Employees will stop accruing vacation leave if they have more than 160 working hours of vacation leave accumulated at the first pay period that ends in January. Only under abnormal or special situations may more than this amount be carried over and then only with the consent of the Department Head and City Manager. An example of an “abnormal or special situation” would be if the employee sought, and received prior approval, for extended vacation leave for an unusually long pre-planned vacation in Europe or where, due to the work demands of his/her department the employee was not allowed to take requested vacation time during that year.

ARTICLE 20 - VACATION LEAVE SCHEDULE
A. All eligible full-time employees with a job classification within the bargaining unit covered by this Agreement shall accrue vacation in accordance with the schedule below, which shows the number of hours of vacation accrual possible relative to completed years of service. “Initial hire” is the most recent date of hire into a full-time position with the City of Glendora.

Vacation Leave Schedule
Days of
Vacation Per
Year
Accrual Rate
Per Pay
Period
Initial Hire through completion of 5 years 13 4.00
After 5 years (Start of Year 6) 14 4.31
After 6 years (Start of Year 7) 15 4.62
After 7 years (Start of Year 8) 16 4.92
After 8 years {Start of Year 9) 17 5.23
After 9 years (Start of Year 10) 18 5.54
After 10 years {Start of Year 11 and through End of Year 12) 19 5.85 After 12 years (Start of Year 13 and through End of Year 15) 20 6.15 After 15 years (Start of Year 16 and Beyond) 21 6.46
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13 B. Department supervisors will endeavor to review and process all AFSCME Employees’ vacation leave requests in a timely fashion so as to serve the needs of the department and the interests of the employee.

ARTICLE 21 - HOLIDAYS
The following twelve (12) holidays shall be equivalent to a regularly scheduled work shift:

New Year’s Eve Day Labor Day
New Year's Day Veterans’ Day
Martin Luther King, Jr. Day Thanksgiving Day
Presidents' Day Friday following Thanksgiving Day
Memorial Day Christmas Eve Day
Independence Day Christmas Day
Two (2) floating holidays will be included in the annual holiday schedule, subject to supervisory approval of scheduling. Floating holidays must be used by the last pay period with a June pay date of each City fiscal year. Floating holidays that are unused by the final June pay date will be paid out to the employee.

Holidays which fall on a Saturday will be observed on the preceding Friday.

Holidays that fall on a Sunday will be observed on the following Monday.

Employees required to work on a holiday (either the actual day or the day on which a holiday is observed) shall receive, in addition to regular compensation, one floating holiday for each holiday worked, which shall be taken by the end of the current fiscal year. Any such additional floating holidays which are not taken by the end of the fiscal year will be paid out to the employee.

Employees normally scheduled to work on a City-paid holiday, but who are on approved paid time off on the holiday, shall receive holiday pay in lieu of using their accrued paid time off.

ARTICLE 22 - SICK LEAVE ACCRUAL
Sick leave for full-time employees is accumulated on a biweekly basis at the rate of 3.69 hours per pay period on an unlimited basis. All other employees accrue paid sick time in accordance with City policy and applicable law.

ARTICLE 23 - BEREAVEMENT LEAVE
If there is a death in the immediate family, including grandparents, greatgrandparents, grandparents-in-law and great-grandparents-in-law, as defined under Section 10.8 of the Personnel Rules, a full-time employee (including Probationary employees) shall be allowed to use up to 5 days (i.e., 40 hours) of DocuSign Envelope ID: B9F6A6DF-0FFE-46B5-97C9-319F0EEF28AA Item #10. Page 21
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14 bereavement leave. In the event that the deceased family member's place of residence or the interment service is more than a 500-mile radius from Glendora, two additional bereavement leave days (i.e., 16 hours), will be allowed.

ARTICLE 24 - PERSONAL EMERGENCY AND FAMILY ILLNESS LEAVE Part A: Full-time employees may, upon their request and with department head pre-approval, use up to four (4) days (i.e., 32 hours) of sick leave as “Personal Emergency Leave” per 12-month period commencing the first pay period with a January pay date. Personal emergency leave may include such situations as lawyers and doctors’ appointments, driver license renewal, home repair appointments, domestic situations not involving family illnesses, and business appointments which normally cannot be done at other non-work times. It shall not be used to extend vacation time.

Part B: (Family Illness Leave). Subject to the provisions of this MOU, the City Personnel Rules, and Section 233 of the California Labor Code, employees may use up to one-half (currently 48 hours) of their annually accrued paid sick time every year to attend to the illness of a family member as defined under applicable law.

ARTICLE 25 - JURY DUTY
Full-time employees who are called to jury service during their regularly scheduled work period shall be encouraged to perform this civic responsibility and shall be excused from work and shall receive regular compensation during, and up to a maximum of ten calendar jury service days (whole or partial day = one day), pursuant to Section 10.7 of the City Personnel Rules.

In the event an employee is impaneled on a jury case prior to the completion of ten days service, regular compensation will be paid for the duration of that case not to exceed an additional ten days.

ARTICLE 26 - MEDICARE DEDUCTION
Employees hired by the City of Glendora on after April 1, 1986, must participate in Medicare with the appropriate amount deducted from wages.

ARTICLE 27 - MILEAGE REIMBURSEMENT
Vehicle mileage reimbursement shall be made at the same rate as approved by the IRS effective January 1 each year for the authorized use of a personal vehicle on City business. This does not apply to employees designated and receiving a fixed monthly vehicle allowance from the City or who are provided with a City-owned vehicle for business purposes.

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15 Employees receiving a fixed monthly vehicle allowance, or who use their personal vehicle on City business and receive mileage reimbursement, shall obtain and maintain personal vehicle insurance as required by California law and said employee’s insurance shall be “primary”. Once annually, these employees shall provide their department head with evidence (such as an insurance identification card), that their personal vehicle is insured to at least the minimum level required by state law. Employees by doing so do not waive any sections of the State Government, Insurance or Vehicle Codes that may relate to driving while employed.

ARTICLE 28 - VEHICLE ALLOWANCE
A $200.00 monthly vehicle allowance is provided to Plans Examiners.

ARTICLE 29 - TEMPORARY ASSIGNMENT COMPENSATION
A temporary increase shall be given to all employees in the AFSCME Bargaining Unit, who have been temporarily assigned to a higher-level position.

The temporarily-assigned employee will be compensated at Step 1 of the higherlevel position or receive a five percent (5%) increase, whichever is greater. The temporary placement is at the discretion of the department head and the pay increase shall be effective beginning the first full workday of each assignment; provided, however, that such temporary increase shall not be given in the case of vacation relief.

An employee who has been temporarily assigned to a higher-level position for six (6) months during any consecutive 12-month period shall be promoted to the higher-level classification where: a) there is no incumbent; b) where the assigned employee meets the minimum qualifications; and c) it is a budgeted vacant position. Vacancy assessment and any resulting reorganization may impact position qualifications but shall not be used for the purposes of avoiding promotion.

Should there be multiple employees qualifying for an acting assignment, it may be made on a rotating basis, but shall not be rotated for the purpose of avoiding compensation under this section.

ARTICLE 30 - TUITION REIMBURSEMENT
All employees , except first time probationary employees, shall be eligible for the tuition reimbursement program, subject to the availability of budgeted funds, and must be for courses of study or training taken at an accredited California college or university, and directly related to the job or in preparation for future promotions within the City, subject to the limitations and provisions as described below:

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16 higher learning. With the advance approval of the Department Head and the City Manager, on-line courses of instruction offered by a California community college or a California State College or University may be substituted in lieu of personal attendance in a classroom.

Each eligible employee shall obtain approval from their department head and the Human Resources Director for the requested course of study a minimum of two weeks prior to enrollment. Advance approval must be obtained for place of education, course of study, time of completion and a total estimated cost to the City for the course or courses anticipated. Re-approval must be obtained for each change in course or place of education. Maximum costs for tuition and required class materials and books taken each year under this program shall be reimbursed for actual out-of-pocket costs incurred, based on the current cost of one academic year’s undergraduate tuition (or portion thereof), at Cal Poly Pomona California Resident rate. (Refer to annual State University Fee Schedule adopted by the Board of Trustees). The maximum reimbursement for required class materials and books shall not exceed $200.00 per semester. The City, for the purposes of maximum reimbursement to employees, will view the academic year as September through August and will reimburse tuition at an amount not to exceed the cost of an academic year for 6.1 or more undergraduate units taken at Cal Poly Pomona, as shown on the State University Fee Schedule.

Tuition reimbursement eligibility shall apply only to expenditures at State of California accredited community colleges and universities, or at State of California accredited private not for profit institutions. On-line or other home-study courses and institutions shall not be eligible for reimbursement unless they are offered by accredited California colleges and universities.

Once the reimbursement request is approved, the employee shall be reimbursed by the City, upon successful course completion and upon submittal of verified receipts of pre-payment by the employee of all costs related to the program. Costs that may be considered for reimbursement include tuition, books and other educational material as may be reasonably required with the proviso that any monies received from the subsequent sale of textbooks or materials previously paid for by the City, shall be returned to the City, or the employee shall provide proof by written declaration that the books and materials will be retained by the employee.

In order to receive reimbursement from the City for the course of study, the employee must complete the course with a minimum “C” (or passing “credit” for classes without letter grades) for each class taken that is subject to reimbursement consideration.

If the employee voluntarily terminates employment with the City within one year after completion of their reimbursed course of study, the employee shall be required to repay to the City all sums reimbursed to them expended for the educational program during the one year prior to their voluntary termination. The terminating employee will receive credit on the basis of one-twelfth (1/12) of the DocuSign Envelope ID: B9F6A6DF-0FFE-46B5-97C9-319F0EEF28AA Item #10. Page 24
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17 reimbursed cost each month that they worked for the City after completion of the course.

ARTICLE 31 - EMPLOYEE ASSISTANCE PLAN
City will maintain the current Employee Assistance Plan and supervisor training. Selection of the provider and administration of the plan will continue to be at discretion of City.

ARTICLE 32 - RESIDENCY REQUIREMENT
In order to provide an adequate response in the event of a natural disaster, major civil disobedience, or other City needs, any employee hired by the City to fill an employment position on or after July 1, 1997, must have and maintain a permanent primary (i.e. 51% or more of the time) residence within sixty-five (65) miles or less of the Glendora City Hall.

ARTICLE 33 - CITY RIGHTS
It is understood that all rights, powers and authority possessed by the City prior to the execution of the Agreement are retained by the City and remain exclusively and without limitation within the rights of the City. Such rights include, but are not limited to, determinations as to appropriate levels of service; consideration of the merits, necessity or organization of any service; determining the missions of its constituent departments; setting standards of service; determining staffing requirements; assigning and approving overtime; determining the procedures and standard of selection for employment and promotion; directing its employees; contracting for any work or operation; determining the number and location of work stations; determining employee performance standards including but not limited to, quality and quantity standards; determining the methods, means and personnel by which government operations are to be conducted; determining the content of job classifications; taking disciplinary action up to and including discharge for cause; relieving employees from duty because of lack of work or other economic reasons; taking all necessary actions to carry out its missions in emergencies, including the determination of whether or not an emergency exists; exercising control and discretion over its organization and the technology of performing its work, and establishing reasonable work and safety rules and regulations in order to maintain the efficiency and economy desirable in the performance of City services.

ARTICLE 34 - NO STRIKE
A. It is agreed and understood that there will be no concerted strike, sympathy strike, work stoppage, slow-down, obstructive picketing, or concerted refusal or failure to fully and faithfully perform job functions and DocuSign Envelope ID: B9F6A6DF-0FFE-46B5-97C9-319F0EEF28AA Item #10. Page 25
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18 responsibilities, or other concerted interference with the operations of the City by the Bargaining Unit or by its officers, agents, or members during the term of this Agreement. Compliance with the request of other labor organizations to engage in such activities is included in the prohibition.

B. The Bargaining Unit recognizes the duty and obligation of its representatives to comply with the provisions of the Agreement and to make every effort toward inducing its members not to strike or participate in a sympathy strike, work stoppage, slow-down, or obstructive picketing. The Association agrees in good faith to actively take affirmative action to cause those employees to cease such action.

C. It is agreed and understood that any employee concertedly violating this article may be subject to disciplinary action up to and including discharge.

D. The expiration or violation of this Agreement shall not prejudice the City's right to assert the illegality of any such activities mentioned above if engaged in by the Bargaining Unit or employees.

ARTICLE 35 - BARGAINING UNIT LITERATURE
Pursuant to Assembly Bill (“AB”) No. 119, signed by the Governor on June 27, 2017, the parties hereto agree to the terms and conditions set below:

1. AFSCME will be allowed up to twenty (20) minutes with each new employee orientation session to talk to new Unit members and to explain the rights and benefits under the M.O.U. AFSCME will be given notice of a new employee onboarding session at least ten (10) days prior to the session.

2. “New employee orientation” shall mean and be understood by the parties as the onboarding process of a newly hired, promoted, demoted, or transferred Glendora City employee, whether in person, online, or through other means or media, in which newly hired Glendora City employees are advised of their employment status, rights, benefits, duties and responsibilities, or any other employment-related matters. “Newly hired employees” includes employees being hired to a permanent, temporary, full-time, part-time, promoted, demoted, transferred or seasonal position.

3. Within the earlier of 30 days after the date of hire or by the first pay period of the month following the hire of each newly hired Glendora City employee, the City will provide AFSCME with an electronic copy of the name, home address, personal email address, employee number, classification title, pay rate, work location, work phone number, hire date, birthdate, ethnicity, gender, and personal cell phone number of all new employees within 30 days of hire, and the City will provide AFSCME with an electronic copy of the same information above for all employees at least every 120 days.

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19 4. AB 119 Employee Disclosure form will be agreed upon by both parties.

ARTICLE 36 - PREGNANCY LEAVE
City shall provide employee pregnancy leaves for eligible employees as required by state and federal law.

ARTICLE 37 - TRAINING AND TRAVEL
AFSCME employees assigned to training will attend, and travel to the training, on-duty whenever possible by administratively adjusting their regular work shift(s) accordingly and with manager approval. AFSCME employees will not be required to use their accrued paid time off to attend, or travel to, training assigned by the department.

AFSCME employees assigned to training off-duty will receive hour for hour overtime for time actually spent in training. AFSCME employees will receive onehour minimum travel time and hour for hour thereafter for additional time spent traveling to and from training, if the AFSCME employee's work hours cannot be adjusted to cover travel to and from training.

AFSCME employees who request to participate in non-assigned training are subject to the discretionary approval of the Chief of Police or their Department Head for compensation.

ARTICLE 38 - JOB SHARING
Two employees, with the advance approval of the Department Head and the City Manager, may share one full-time position on a fifty-fifty basis. The salary and all benefits of such approved job-sharing arrangements shall be allocated on a fifty-fifty basis between the two employees. The City shall not incur any additional costs in salary and/or benefits as a consequence of the job sharing arrangements and the sharing of benefits is subject to any policies or rules of the benefit provider.

The determination of the schedule worked (both days and hours) shall be approved by the Department Head. Once the schedule is agreed upon, the employees may not modify the schedule without the approval of the Department Head.

Prior to commencement of the job sharing arrangement, both employees shall enter into a written agreement with the Department Head setting forth the specifics of salary, benefits, work hours and other related benefits.

The job sharing arrangement may be revoked at any time by the Department Head in the event the Department Head determines the job sharing arrangement is not in the best interests of the City. The decision to revoke, as well DocuSign Envelope ID: B9F6A6DF-0FFE-46B5-97C9-319F0EEF28AA Item #10. Page 27
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20 as the decision to deny, a job sharing arrangement is not subject to the grievance procedure or any other appeal procedure.

ARTICLE 39 - TRAINING PAY
The City has the sole and exclusive right to determine which non-sworn police employees, and how many employees, are eligible to receive training pay of $100.00 per month. Training pay shall be paid only during those pay periods during which an employee is actually designated as the trainer.

ARTICLE 40 - DISCIPLINE AND GRIEVANCE
A. Minor Discipline: Employees from this bargaining group subjected to “minor discipline” of suspension of 2 days or less, a performance evaluation, or written reprimand, may meet one-on-one with their Department Head to discuss the matter. The affected employee shall be allowed to exercise an employee’s option to secure representation for the meeting process. The Department Head’s decision shall be final, whether verbal or written.

B. Group/Bargaining Unit Grievance: A group grievance may be filed when one (1) set of circumstances or occurrences affects more than one (1) employee in the same manner or to the same extent. The group may file one (1) document which all members of the group have read and signed.

Members of the group shall be limited to those who have signed the grievance. The resolution of a group grievance may not be consistent among all employees in the group grievance due to differences in the circumstances or occurrences that brought about the grievance.

A group grievance affecting all members of an employee organization may be brought by the employee organization itself. In such case the procedure shall be commenced directly within fifteen (15) working days after authorized representatives of the employee organization knew or by reasonable diligence should have known of the condition giving rise to the grievance and shall be subject to all applicable time limitations and the provisions set forth in Rule 11 of the Personnel Rules.

C. Section 11.1 of the City Personnel Rules shall be amended to read as follows: Matters subject to grievance procedures. Any alleged violations(s) of the Personnel Rules or adopted MOU, except matters subject to Rule

9.0, shall be considered to be a matter subject to review through the grievance procedure.

D. Section 9.7.7 and Section 9.7.8 of the City Personnel Rules dealing with disciplinary appeal hearing procedures, shall be inapplicable to this bargaining unit and replaced by the procedures contained in attached Exhibit B.

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21 E. Section 11.4 of the City Personnel Rules dealing with grievance appeal procedures, shall be inapplicable to this bargaining unit. The Advisory Arbitration process set forth in the Amendments to Rule 9 contained in attached Exhibit B, shall be utilized if the employee does not agree with the decision reached by the Department Head. It is expressly agreed and understood that the burden of proof, and the burden of going forward with the evidence, rests with the grievant(s) rather than the City.

ARTICLE 41 - RETIREE MEDICAL INSURANCE CONTRIBUTION
The City pays the current minimum employer contribution for retiree medical insurance as required by the Public Employees' Medical and Hospital Care Act (PEMHCA). Effective January 1, 2017, the City will increase the employer contribution to pay a total of $200 per month towards the cost of any City designated PERS retiree medical plan.

In recognition of increased medical Insurance costs for retirees, in addition to the employer contribution described above, a supplemental reimbursement payment will be paid to members who retire directly from their employment with the City of Glendora by taking a regular service retirement, and drawing a retirement allowance, provided the member has a minimum of 20 years of service as a Glendora City employee, and at the time of retirement, has a minimum balance of 1,000 hours of accumulated sick leave. If a retiree ceases drawing a retirement allowance (by reinstatement to the PERS system), this payment shall cease forever and will not be reestablished upon a future retirement. This benefit shall also cease upon the death of the retiree and the retiree's survivors shall receive no further benefit under this provision.

Any member retiring after July 1, 2000, shall be eligible for a supplemental medical insurance reimbursement payment of $100.00 per month, paid quarterly, to age 65. Payment will only be made upon submittal of evidence satisfactory to the City of medical insurance coverage and costs actually incurred by the retiree during the period claimed for reimbursement. The quarterly payments shall be subject to withholding tax and other deductions required by law.

If at any time the retiree changes from a normal service retirement to disability retirement, all supplemental payments shall cease and previously paid amounts shall be returned to the City within a specified time. At the time of retirement, the employee must sign a written agreement containing these terms and conditions prior to the commencement of supplemental payments.

ARTICLE 42 - BILINGUAL PAY
The City has the sole and exclusive right to determine which employees, and how many employees, are eligible to receive bilingual pay of $150.00 per month. Designated employees will be required to speak and/or write fluent Spanish or other languages as designated by the City based on community needs.

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22 The City shall administer a competency test to certify fluency in the designated language. Such certification shall be a condition prior to qualifying for bilingual pay.

ARTICLE 43 - PUBLIC WORKS CERTIFICATES
Unit members in the Public Works Department who obtain a Public Works Certificate issued by Citrus College (or an equivalent institution) shall receive a one-time payment of $80.00 for each certificate obtained (up to a maximum of two certificates). The City will not compensate employees for certificates which are, or become, minimum qualifications for the employee's job classifications.

ARTICLE 44 - WATER CERTIFICATES
The City shall provide Water Certification Pay for eligible employees in the following classifications who obtain a California State Water Certificates beyond what is required by the employee’s classification:
• Water Utility Worker II
• Water Production Operator II
• Water Utility Leadworker
Eligible employees shall receive $80 monthly, paid in biweekly installments (over 26 pay periods per year), for certification above what is minimally required for the employee’s classification and shall be limited to a maximum of two (2) certificates (maximum of $160 monthly). The City will not compensate employees for water certificates which are, or become, minimum qualifications for the employee’s job classification.

ARTICLE 45- WELDING CERTIFICATION PAY
The City shall provide Welding Certification Pay in the amount of $200 monthly, paid in biweekly installments (over 26 pay periods per year), for eligible employees in the following designated classifications:
• Maintenance Worker
• Maintenance Leadworker
• Mechanic
• Water Utility Worker I/II
• Water Utility Leadworker
The number of employees required to perform welding tasks during the normal course and scope of their duties, and therefore eligible to receive this certification pay, is at the discretion of the City. The number of employees selected shall not be subject to appeal or the grievance procedure.

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23 To be eligible for Welding Certification Pay, the employee must be designated by the City to perform welding duties and must possess and maintain all required certifications as per the official City class specification.

Welding Certification Pay shall be terminated upon removal of such duties from the assignment, upon leaving a designated classification and/or upon loss of required certification.

ARTICLE 46- TRAINEE APPOINTMENTS
A trainee appointment is an underfill appointment to a regular position made from an appropriate eligible list for a lower classification (one with a lower maximum rate of pay) and is for the prescribed period as provided for in the City class specification. An employee appointed to a trainee classification must qualify for the higher classification or be terminated; promotional requirements are outlined in the City class specification.

During the period of trainee appointment, the trainee shall be in an at-will status and an incumbent cannot attain permanent status in any designated trainee classification. Appointments to each higher classification within the series are subject to probationary period requirements as provided for in the Personnel Rules.

A promotion from the trainee classification to the first regular classification in the series in which the employee can attain regular status (e.g., following successful completion of the probationary period), shall be considered the initial appointment to the City, and follow probationary period requirements for initial appointments.

The City shall follow the Personnel Rules concerning any City employees who have attained regular status in another classification prior to appointment to a trainee classification, and who are not successful during the training period or a subsequent promotional probationary period within the series.

ARTICLE 47 - COURT APPEARANCE
(Minimum: 1-hour travel plus actual court time)
This Article applies to employees who are required during off duty time to make an appearance in court at the request or instruction of the City of Glendora.

It is the responsibility of each employee to inform their supervisor of the actual time involved to make such court appearances. It is not necessary for the off-duty employee to start from the police department and/ or other city facility or to return to a city facility immediately upon leaving court.

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24 ARTICLE 48 - MEAL RECEIPTS
Business-related travel expenses and meal reimbursement shall be in the amount allowed by and subject to the conditions of City of Glendora Administrative Policy No. 3.08 as adopted December 1, 1998, or as later amended. No meal receipts shall be required from the employee requesting reimbursement, unless receipts are required by a third-party funding agency or unless the expense exceeds the Per Diem amount allowed by City policy. If meal reimbursement is deemed taxable income, the employee shall pay the tax, if any.

Commuter lunch for training purposes shall be that amount which is reimbursed by POST (currently $8.00). For POST or other authorized related offsite training, which requires an overnight stay, per diem meal reimbursement shall not exceed $45.00 per day calculated in the amounts of $9.00 breakfast, $11.00 lunch and $25.00 dinner. No meal receipts are required for per diem meals. Any meals provided by the hotel or training conference, not including continental breakfast, which are included in the registration or hotel fee, will be deducted from the per diem. If meal reimbursement is deemed taxable income, the employee shall pay the tax, if any.

ARTICLE 49 - EMPLOYEE RELEASE TIME
For meet and confer issues with management, City agrees to grant paid employee release time for up to five regular committee members and one alternate to attend scheduled bargaining or negotiating sessions. This paid time includes one half-hour release time at the beginning and at the end of each session for preparation. The alternate member shall only be released to attend a bargaining session when a “regular” member has indicated they are unable to attend. No employee shall receive overtime compensation for time spent in the meet and confer process. No more than two employees from the same division may serve on a committee.

ARTICLE 50 - WAIVER OF BARGAINING DURING THE TERM OF THIS

AGREEMENT
Except as provided herein, during the term of this Memorandum of Understanding, the parties mutually agree that they will not seek to negotiate or bargain with regard to wages, hours and terms and conditions of employment specifically provided for in the Memorandum of Understanding.

ARTICLE 51 - REOPENER ON PERFORMANCE STANDARDS AND

CONTRACTING OUT OF WORK
During the term of this Agreement, the City of Glendora has and retains the exclusive right to set performance standards for all positions in the bargaining unit.

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25 The City also has and retains the exclusive right to contract out work currently performed by positions in the bargaining unit. Any such decision shall be preceded by a 60-day notice given to the bargaining unit which shall then be given an opportunity to meet and confer with the City on the implementation and impact of such a decision. City will consider displaced employees for existing vacancies provided employee is qualified and meets the competitive standard for the position.

The exercise of this reopener provision shall not be subject to any internal grievance or appeal process, PERB proceeding, and/or court action, and the obligation to meet and confer does not require the parties to utilize mediation or fact finding as part of the impasse process.

ARTICLE 52 - SAVINGS CLAUSE
If any part or provision of the Memorandum of Understanding is held to be invalid or unenforceable by any tribunal of competent jurisdiction, such determination shall not affect the validity of the remainder of this Memorandum of Understanding.

ARTICLE 53 – FMLA POLICY
The City shall provide family and medical care leave for eligible employees as required by state and federal law.

ARTICLE 54 – PERSONNEL RULE 4.5(2)
A unit member shall be eligible for salary step 2 (i.e., B) upon completion of twelve (12) months of employment and for continued satisfactory and efficient service and continued improvement in the effective performance of the duties of the position. All remaining personnel rule conditions precedent to advancement to salary step 2 (i.e., B) shall remain unchanged.

ARTICLE 55 – ALTERNATIVE WORK SCHEDULE
Alternative work schedules may be provided to AFSCME employees. The City’s intent regarding the alternative work schedules is to consider employee requests for such schedules whenever operationally feasible and to permit employees currently on such alternative work schedules to remain on their approved work schedule. Operational needs of the department will affect scheduling decisions, and may necessitate the end of such schedules.

Available alternative work schedules may include the 9/80, 4/10, 3/12, variants; along with the traditional 5/8 schedule. Employees on alternative schedules will accrue paid time off based on the number of hours they work per workweek, in the same manner as do employees working a 5/8 schedule.

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26 Approved time off taken will be charged based on the schedule worked (e.g. 10 hours of vacation charged for each vacation day on a 4/10 schedule).

Approval of any alternative schedules will be determined by the department head with the approval of the City Manager. Such requests shall not be unreasonably denied. Every effort shall be made to honor alternative work schedules for those employees currently on them. Any movement of employees to and from AWS shall be done in accordance with applicable Personnel Rules, Administrative Policies and or Procedures.

ARTICLE 56 – PROMOTIONS
For position vacancies within the bargaining unit, the City shall consider all qualified employee applicants. Initial screening of internal candidates will be for minimum qualifications only; external candidates may be screened for additional highly desired criteria. Overall, the City will select the applicant who, in the City’s judgement and discretion, is best qualified by virtue of skills, abilities, experience and other qualifications as defined in the job descriptions and/or outlined in the City’s posting for the vacancy. The City reserves the right to hire the most qualified candidate for any position, whether an internal or external candidate.

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27 The parties hereto have caused this Memorandum of Understanding to be executed this _____ day of _________________ 2023.

CITY OF GLENDORA
Dated: By:

Adam Raymond
City Manager
Dated: By:

Marie Ricci
Director, Administration & Finance
American Federation State County
Municipal Employees, Local 3915
Dated: By:

Luis Schmidt
Business Representative
AFSCME District Council 36
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28 EXHIBIT A - AFSCME EMPLOYEES
Accountant
Accounting Technician
Assistant/Associate Planner
Building Inspector
Building Technician
Civil Engineering Assistant
Community Preservation Officer
Community Services Coordinator
Community Services Officer
Construction Inspector
Digital Media Specialist
Digital Media Technician
Jailer
Librarian I/II
Library Technician
Maintenance Leadworker
Maintenance Worker
Mechanic
Office Assistant
Payroll Accountant
Planning Technician
Plans Examiner
Police Officer Trainee
Police Records Specialist
Police Service Representative I/II
Registered Associate Civil Engineer
Senior Accountant
Senior Accounting Technician
Senior Digital Media Specialist
Senior Library Technician
Senior Maintenance Worker
Senior Office Assistant
Water Conservation Officer
Water Production Lead Operator
Water Production Operator I/II
Water Utility Leadworker
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29 Water Utility Worker I/II
Water Utility Trainee
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30 EXHIBIT B - THIRD PARTY ADVISORY PROCESS FOR DISCIPLINARY

APPEALS
The "third party" advisory process is the step between the Department Director's action and the City Manager's final decision. In the Department Director's notice of final disciplinary action (which should be served by certified mail or personal delivery) shall be a statement which clearly informs the employee that he/she has the right, within ten (10) working days after receipt of the response, to request the next level of appeal. The day the employee receives the Department Director's final notice shall not count as one of the ten (10) days.

The employee's request for the next level of appeal must be addressed to the Personnel Director and received in the Personnel Office so that same is date stamped by the Personnel Office within the ten-day period.

If, within the ten-day appeal period, the employee involved does not file said appeal, unless good cause for the failure is shown, the action of the Department Director shall be considered conclusive and shall take effect as prescribed. If within the ten-day appeal period, the employee involved files such notice of appeal by giving written notice of appeal to the Personnel Director, an appeal hearing shall be established as follows:
a) If a single third party hearing officer cannot be agreed upon by the Personnel Director and the employee's representative (or employee alone if unrepresented), the American Arbitration Association shall be requested to submit a list of seven (7) persons qualified to act as arbiters to the City and the employee. Within ten (10) days following receipt of the list of arbiters, the parties shall meet to select the arbiter.

The parties shall alternately strike one (1) name from the list of arbiters (the right to strike the first name to be determined by lot) until one (1) name remains, and that person shall be the arbiter.
b) Where practicable, the date for a hearing shall not be less than twenty (20) days, nor more than sixty (60) days, from the date of the filing of the appeal with the Personnel Director. The parties may stipulate to a longer or shorter period of time in which to hear the appeal. All interested parties shall be notified in writing of the date, time and place of hearing.
c) All hearings shall be private, however, the arbiter shall, at the request of the employee, open the hearing to the public.

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31 d) Subpoenas and subpoenas duces tecums pertaining to a hearing shall be issued at the request of either party, not less than five (5) working days, prior to the commencement of such hearing. After the commencement of such hearing, subpoenas shall be issued only at the discretion of the arbiter.
e) The hearing need not be conducted in accordance with technical rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which reasonable persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rules which might make improper the admission of such evidence over objection in civil actions.

Hearsay evidence may be used for the purpose of supplementing or explaining any direct evidence but shall not be sufficient in itself to support a finding unless it would be admissible over objection in civil actions. The rules of privilege shall be effective to the same extent that they are now or hereafter may be recognized in civil and criminal actions, and irrelevant and unduly repetitious evidence shall be excluded. The arbiter shall not be bound by technical rules of evidence. The arbiter shall rule on the admission or exclusion of evidence.
f) Each party shall have these rights: To be represented by legal counsel or other person of his/her choice; to call and examine witnesses; to introduce evidence; to cross-examine opposing witnesses on any matter relevant to the issues even though that matter was not covered in the direct examination; to impeach any witness regardless of which party first called him/her to testify; and to rebut the evidence against him/her. If the respondent does not testify in his/her own behalf, he/she may be called and examined as if under cross-examination. Oral evidence shall be taken only on oath or affirmation. A court reporter will be engaged to record the hearing, unless the parties (City, employee/employer representative) mutually agree that same is not necessary. In the event that both parties mutually agree that a court reporter is not necessary, the hearing shall be electronically recorded.

If either party requests a transcript of the electronic recording, the City shall have the recording transcribed by a court reporter. g) The hearing shall proceed in the following order, unless the arbiter, for special reason, otherwise directs:
(1) The party imposing discipline shall be permitted to make an opening statement;
(2) The appealing party shall then be permitted to make an opening statement;
(3) The party imposing disciplinary action shall produce the evidence on his/her part; the City bears the burden of proof and burden of producing evidence;
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32 (4) The party appealing from such disciplinary action may then open his/her defense and offer his/her evidence in support thereof; the employee bears the burden of proof and the burden of producing evidence for any affirmative defenses asserted; (5) The parties may then, in order, respectively offer rebutting evidence only, unless the arbiter for good reason, permits them to offer evidence upon their original case;
(6) Closing arguments shall be permitted and written briefs may be permitted at the discretion of the arbiter.
h) The arbiter shall determine relevancy, weight, and credibility of testimony and evidence. He/she shall base his/her findings on the preponderance of evidence. During the examination of a witness, all other witnesses, except the parties, shall be excluded from the hearing unless the arbiter, in his/her discretion, for good cause, otherwise directs. No still photographs, moving pictures, or television pictures shall be taken in the hearing chamber during a hearing. The arbiter, prior to or during a hearing, may grant a continuance for any reason he/she believes to be important to reaching a fair and proper decision.

The arbiter shall render his/her written judgment as soon after the conclusion of the hearing as possible and in no event later than thirty (30) days after conducting the hearing. His/her decision shall set forth which charges, if any, are sustained and the reasons therefore. The opinion shall set forth findings of fact and conclusions. The opinion shall be advisory only.
i) The arbiter may recommend sustaining or rejecting any or all of the charges filed against the employee. He/she may recommend sustaining, rejecting or modifying the disciplinary action invoked against the employee. He/she may not recommend for discipline more stringent than that invoked by the Department Director.

The arbiter's opinion and recommendation shall be filed with the City Manager, with a copy sent to the charged employee, and the Personnel Director, and shall set forth his/her findings and recommendations. If it is a dismissal hearing and a dismissal is not the arbiter's recommendation, the opinion shall set forth the recommended date the employee is recommended to be reinstated and/or other recommended action. The reinstatement date, if appropriate, may be any time on or after the date of disciplinary action.
j) Within thirty (30) days of the receipt of the arbiter's findings and recommendation, and transcript (if requested), whichever date is later, the City Manager shall adopt, amend, modify or reject the recommended findings, conclusions, and/or opinions of the arbiter.

Prior to making a decision which modifies or rejects the recommendation of the arbiter, the City Manager shall order and read DocuSign Envelope ID: B9F6A6DF-0FFE-46B5-97C9-319F0EEF28AA Item #10. Page 40
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33 the transcript of the Third Party Advisory Process. Prior to making a decision which supports the arbiter, the City Manager may order and read the subject transcript, at his/her option. The City Manager shall not conduct a de novo hearing. The City Manager may, at his/her option, allow limited oral arguments and/or may request and review written statements from either side. The decision of the City Manager shall be final and conclusive. Copies of the City Manager's decision, including the arbiter's recommendation(s) shall be filed where appropriate, including the employee's personnel file, unless no discipline is upheld by the City Manager.

Each party shall bear equally the cost of facilities, fees and expenses of the arbiter, including the court reporter and transcripts. Each party shall bear its own witness and attorney fees. If either party unilaterally cancels or postpones a scheduled arbitration, thereby resulting in a fee charged by the arbiter or court reporter, then the party responsible for the cancellation or postponement shall be solely responsible for payment of that fee. This process shall not apply to mutual settlements by the parties which result in an arbitration fee.
k) In the case of suspension, demotion, reduction in salary, or dismissal prescribed by the City Manager, the time of such suspension, demotion or dismissal shall be effective from the first day after such delivery of said decision or shall relate back to and be effective as of the date the employee was suspended from duty pending hearing before and decision by the City Manager, whichever is applicable. If discipline imposed resulted in loss of pay, and the decision results in reduction or elimination of loss of pay, the pay loss shall be restored to the employee based on the number of standard work hours lost computed at his/her then base hourly rate.
l) The provisions of Section 1094.6 of the Code of Civil Procedure shall be applicable to proceedings under this Section.

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34 EXHIBIT C – SALARY SCHEDULE

CITY OF GLENDORA

AFSCME SALARY SCHEDULE
SALARY SCHEDULE EFFECTIVE JULY 11, 2023 Revised 12/13/2022 POSITION TITLE Class Range Step 1 Step 2 Step 3 Step 4 Step 5 1 OFFICE ASSISTANT 3002 4 3,419.00 3,590.00 3,770.00 3,959.00 4,157.00 2 POLICE RECORDS SPECIALIST 3306 8 3,774.00 3,963.00 4,161.00 4,369.00 4,587.00 3 SENIOR OFFICE ASSISTANT 3001 8 3,774.00 3,963.00 4,161.00 4,369.00 4,587.00 4 LIBRARY TECHNICIAN 3604 9 3,868.00 4,061.00 4,264.00 4,477.00 4,701.00 5 ACCOUNTING TECHNICIAN 3203 9 3,868.00 4,061.00 4,264.00 4,477.00 4,701.00 6 WATER UTILITY WORKER TRAINEE 3530 9 3,868.00 4,061.00 4,264.00 4,477.00 4,701.00 7 MAINTENANCE WORKER 3007 10 3,965.00 4,163.00 4,371.00 4,590.00 4,820.00 8 SENIOR LIBRARY TECHNICIAN 3606 12 4,166.00 4,374.00 4,593.00 4,823.00 5,064.00 9 COMMUNITY SERVICES OFFICER 3311 13 4,270.00 4,484.00 4,708.00 4,943.00 5,190.00 10 BUILDING TECHNICIAN 3503 14 4,377.00 4,596.00 4,826.00 5,067.00 5,320.00 11 COMMUNITY SERVICES COORDINATOR 3706 14 4,377.00 4,596.00 4,826.00 5,067.00 5,320.00 12 JAILER 3310 14 4,377.00 4,596.00 4,826.00 5,067.00 5,320.00 13 SENIOR ACCOUNTING TECHNICIAN 3201 14 4,377.00 4,596.00 4,826.00 5,067.00 5,320.00 14 SENIOR MAINTENANCE WORKER 3006 14 4,377.00 4,596.00 4,826.00 5,067.00 5,320.00 15 PLANNING TECHNICIAN 3407 15 4,486.00 4,710.00 4,946.00 5,193.00 5,453.00 16 WATER UTILITY WORKER I 3531 15 4,486.00 4,710.00 4,946.00 5,193.00 5,453.00 17 ENGINEERING TECHNICIAN 3507 16 4,598.00 4,828.00 5,069.00 5,322.00 5,588.00 18 MECHANIC 3511 16 4,598.00 4,828.00 5,069.00 5,322.00 5,588.00 19 POLICE SERVICE REPRESENTATIVE I 3304 16 4,598.00 4,828.00 5,069.00 5,322.00 5,588.00 20 WATER CONSERVATION OFFICER 3524 18 4,831.00 5,073.00 5,327.00 5,593.00 5,873.00 21 WATER PRODUCTION OPERATOR I 3534 18 4,831.00 5,073.00 5,327.00 5,593.00 5,873.00 22 MAINTENANCE LEAD WORKER 3005 19 4,952.00 5,200.00 5,460.00 5,733.00 6,020.00 23 WATER UTILITY WORKER II 3532 20 5,076.00 5,330.00 5,597.00 5,877.00 6,171.00 24 COMMUNITY PRESERVATION OFFICER 3307 21 5,203.00 5,463.00 5,736.00 6,023.00 6,324.00 25 DIGITAL MEDIA TECHNICIAN 3707 21 5,203.00 5,463.00 5,736.00 6,023.00 6,324.00 26 POLICE OFFICER TRAINEE 3302 21 5,203.00 5,463.00 5,736.00 6,023.00 6,324.00 27 SENIOR COMMUNITY SERVICES OFFICER 3312 21 5,203.00 5,463.00 5,736.00 6,023.00 6,324.00 28 LIBRARIAN I 3602 22 5,333.00 5,600.00 5,880.00 6,174.00 6,483.00 29 WATER PRODUCTION OPERATOR II 3535 22 5,333.00 5,600.00 5,880.00 6,174.00 6,483.00 30 ACCOUNTANT 3202 23 5,466.00 5,739.00 6,026.00 6,327.00 6,643.00 31 PAYROLL ACCOUNTANT 3206 23 5,466.00 5,739.00 6,026.00 6,327.00 6,643.00 32 ASSISTANT PLANNER 3401 24 5,603.00 5,883.00 6,177.00 6,486.00 6,810.00 33 BUILDING INSPECTOR 3502 24 5,603.00 5,883.00 6,177.00 6,486.00 6,810.00 34 CIVIL ENGINEERING ASSISTANT 3505 24 5,603.00 5,883.00 6,177.00 6,486.00 6,810.00 35 POLICE SERVICE REPRESENTATIVE II 3309 24 5,603.00 5,883.00 6,177.00 6,486.00 6,810.00 36 WATER UTILITY LEADWORKER 3533 24 5,603.00 5,883.00 6,177.00 6,486.00 6,810.00 37 CONSTRUCTION INSPECTOR 3506 25 5,743.00 6,030.00 6,332.00 6,649.00 6,981.00 38 WATER PRODUCTION LEAD OPERATOR 3535 26 5,887.00 6,181.00 6,490.00 6,815.00 7,156.00 39 DIGITAL MEDIA SPECIALIST 3205 28 6,185.00 6,494.00 6,819.00 7,160.00 7,518.00 40 LIBRARIAN II 3603 28 6,185.00 6,494.00 6,819.00 7,160.00 7,518.00 41 ASSOCIATE PLANNER 3405 29 6,340.00 6,657.00 6,990.00 7,340.00 7,707.00 42 SENIOR ACCOUNTANT 3204 29 6,340.00 6,657.00 6,990.00 7,340.00 7,707.00 43 PLANS EXAMINER 3520 30 6,499.00 6,824.00 7,165.00 7,523.00 7,899.00 44 SENIOR DIGITAL MEDIA SPECIALIST 3207 34 7,174.00 7,533.00 7,910.00 8,306.00 8,721.00 45 REGISTERED ASSOCIATE CIVIL ENGINEER 3523 35 7,353.00 7,721.00 8,107.00 8,512.00 8,938.00

MONTHLY
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STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 14, 2023
FROM: COMMUNITY DEVELOPMENT DISTRICT(S): 3
SUBJECT: APPROVE THE CONSTURCTION CONTRACT WITH MOSHE LEVY D/B/A/ GUY

CONSTRUCTION (CONTRACTOR) FOR THE MEDA AVENUE AND BUS PLAZA IMPROVEMENTS WITHIN THE GLENDORA VILLAGE PROJECT (PLAN #1378) IN AN AMOUNT NOT TO EXCEED $596,191 (STRATEGIC PLAN ITEM 4 – ISED, 51-IMCIF)

RECOMMENDATION
That the City Council:

1. Approve the Contract with Moshe Levy d/b/a/ Guy Construction (Contractor) for the Meda Avenue and Bus Plaza Improvements within the Glendora Village Project (Plan #1378) in an the amount of $541,992 and a 10% contingency in the among of $54,200 for a total amount not to exceed $596,191;

2. Authorize the City Manager or his designee to execute the contract including minimal and/or nonsubstantive changes.

EXECUTIVE SUMMARY
The Meda Avenue and Bus Plaza Improvements Project will add new plaza space at Meda Avenue and make the Bus Plaza more attractive for community and social events. A component of these improvements is the addition of shade and lighting poles. These features will make the plazas more attractive through shade, lighting, and attractive architectural features.

The City Council approved a Categorical Exemption and final conceptual plans on October 25, 2022 for the project. Staff has conducted a competitive bid process for construction elements of the project and two proposals were received from $541,992 to $686,240. As the lowest responsive bidder, staff recommends award of the construction contract to Moshe Levy d/b/a Guy Construction.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
During the COVID-19 pandemic, staff responded to indoor dining restrictions by working closely with restaurants throughout the City to help establish outdoor dining areas. Within the Glendora Village this took the form of parklets as well as the closure of East and West Meda adjacent to Glendora Avenue. As indoor dining restrictions eased, the City Council directed staff to make the outdoor dining arrangements in the Glendora Village permanent as well as to develop plans for creating new plazas along Meda Avenue and enhancing the Bus Plaza.

Staff procured the services of PlaceWorks, Inc. in April 2021 to begin development of plaza concepts which would support the economic health of the Glendora Village as well as provide new recreational amenities. Since then, staff engaged stakeholders at the Flashback Classic Car Show, direct meetings with neighboring businesses, and presentations to the Business Improvement District Board of Directors, City Council, Chamber of Commerce, Community Services Commission, and Planning Commission. On June 28, 2022 the City Council awarded a design contract to PlaceWorks to continue development of design and engineering plans.

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The City Council has taken the following actions related to this project:
 September 13, 2022, approved the purchase of furniture and furnishing for the project;  October 25, 2022, approved final conceptual plans; and  November 8, 2022, approved the purchase and installation of shade and light poles.

DISCUSSION
The project will create two new plazas at the intersection of Meda Avenue and Glendora Avenue as well as improvements to the Bus Plaza. Project elements include new street furniture, outdoor games, shade sails, string lights, balloon canopy at the Bus Plaza, street murals at Meda Avenue Plazas, and additional bicycle parking.

Staff and the design consultant PlaceWorks prepared final plans in December 2022 and conducted a construction bid process via QuestCDN starting December 15, 2022 with the bid closing on January 12, 2023. Staff published notices in the San Gabriel Valley Examiner on December 15 and December 22, 2022. Seven prime bidders downloaded the plans and two submitted formal bids.

The two bids received were Moshe Levy d/b/a Guy Construction ($541,992) and Klassic Engineering & Construction Inc. ($686,240). As the lowest responsive bidder, the staff is recommending the City Council award a construction contract for the project to Moshe Levy d/b/a Guy Construction in the amount not to exceed $541,992 and authorize respective staff to execute the agreement and any necessary change orders.

The recommended contractor has over 20 years of experience with public works projects primarily with school districts.

The construction is estimated to take four to six weeks to complete. Due to the scheduled Wine Walk, staff will likely issue a notice to proceed after March 11, 2023. We anticipate finishing work by the end of April 2023. Transportation Division staff will be going to the neighboring businesses and residents as well as the Business Improvement District Board of Directors to notify affected parties about the construction schedule and what to expect.

FISCAL IMPACT
On October 12, 2021, the City Council approved the Expenditure Plan for the American Rescue Plan Act (ARPA), which included $1.25 million for “Village Public Space Improvements.” Given the unique nature of this project, the City procured many of the individual items listed in the table below to manage costs and reduce risk across the project. As a result, the City projecting a reserve of $87,000 to cover any potential change orders or address any unforeseen issues.

The table below summarizes the revenues, costs, and available funds.

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Project Element Cost
PlaceWorks Design Contract $ 58,216.00
Slow Streets Ordinance $ 18,000.00
Street Furniture $241,067.00
Shade and Lighting Poles $163,417.00
Firepit $ 37,630.00
Street Mural $ 29,815.00
Games $ 17,034.00
SoCal Gas Meter $ 8,687.00
Construction (Contractor) $541.992.00
Mobilization/Demobilization $67,400.00
Construction Layout and Construction Signage $39,000.00 Traffic and Pedestrian Control $30,000.00
Tree Protection $8,000.00
Demolition – Bus Plaza $22,000.00
Demolition – Sign Removal Meda Avenue $15,000.00
Relocate Existing Furnishings at East & West Meda Plaza $10,000.00 Electrical Connections $214,000.00
Gas Connections $15,000.00
Installation of City Provided Furniture $74,000.00
Directory Sign $7,500.00
Fire Pit $7,500.00
Planter Soil, Mulch, Amendment (and Existing Planters) $12,000.00 1-gallon Shrubs $1,104.00
5-gallon Shrubs $720.00
Trees $18,768.00
String Lighting and Balloon Canopy $47,055.00
TOTAL COST $1,162,912.00
AVAILABLE FUNDS $1,250,000.00
NET AVAILABLE FUNDS (CONTINGENCY) $ 87,088.00

ENVIRONMENTAL DETERMINATION
As part of the October 25, 2022 action, the City Council adopted a Categorically Exemption under CEQA Section 15301(c).

Prepared By Steven Mateer, Transportation Manager
Concurs With Dalel Snider, BID Advisory Board
Reviewed By Jeff Kugel, Community Development Director
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Jeff Kugel
ATTACHMENTS:

A. Bid Summary 1378
B. Plan Holder List 1378
C. Bid Proposal 1378
D. Contract Agreement 1378
E. Presentation
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Attachment A

MEDA AVENUE AND BUS PLAZA IMPROVEMENTS
Plan No. 1378
BID OPENING: JANUARY 12, 2023

SUMMARY OF BID
Contractor Name Bid Amount

1. Moshe Levy d/b/a Guy Construction $541,992

2. Klassic Engineering & Construction $686,240
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Attachment B – Plan Holders List 1378
Project: Meda Avenue and Bus Plaza Improvements Project #8352834 Owner: Glendora CA, City of
Solicitor: Glendora CA, City of
Date of Bidding: 1/12/2023 10:00 AM PST
Company Address Contact Name Email Address Phone Number Fax Courts Construction Company, Inc. 449 W. Foothill Blvd., Glendora, CA-91741 Jeffrey Courts [email protected] 6269141432 6269141435 Mariposa Landscapes, Inc. 6232 Santos Diaz St, Irwindale, CA-91702 Patricia Urena [email protected] 626-960-0196 626-960-8477 ConstructConnect 3825 Edwards Rd, Cincinnati, OH-45209 Eric Mills [email protected] 800-364-2059 866-570-8187 Dodge Data & Analytics 2860 S State Hwy 161, Grand Prairie, TX-75052 Daedri Cavuoto [email protected] 513.666.3354 800-768-5594 Newman Midland Corp 9242 WALKER STREET, SUITE A, CYPRESS, CA-90630 Teagan Heidenrich [email protected] 714-220-5940 C.S. Legacy Construction, Inc 5781 Schaefer Ave, Chino, CA-91710 Richard Gonzales [email protected] 9095902626 909-590-4117 BidAmerica 41085 Elm Street, Murrieta, CA-92562 Tom Davis [email protected] 951-837-0559 Construction Bid Source 6265 Hwy 9, felton, CA-95018 Heather Perrell [email protected] 888-786-9450 Minco Construction 522 E. Airline, Gardena, Gardena, CA-_____ Iman Mina [email protected] 3105168100 3105167404 Klassic Engineering & Construction Inc. 250 S. Tustin St., Orange,, CA-92866 Alex Shirali [email protected] 714-369-8389 714-551-4464 PCI 975 W. 1st Street, Azusa, CA-91702 William Jacob [email protected] 562-218-0504 562-218-0634 California Professional Engine 19062 San Jose Ave, La Puente, CA-91748 Van Nguyen [email protected] 6268101338 626-810-1322 G2K Construction, Inc. 28348 Roadside Drive, Agoura Hills, CA-91301 Lito Fernandez [email protected] 818-889-6046 Quest Construction Data Network PO Box 517, Shakopee, MN-55379 QuestCDN Support [email protected] 952-233-1632 Item #11. Page 5
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PUBLIC WORKS AGREEMENT
By and Between

CITY OF GLENDORA
and

GUY CONSTRUCTION
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 1

AGREEMENT FOR PUBLIC WORKS SERVICES

BETWEEN THE CITY OF GLENDORA AND

MOSHE LEVY D/B/A/ GUY CONSTRUCTION
THIS AGREEMENT FOR PUBLIC WORKS SERVICES (herein “Agreement”) is made and entered into this _____ day of _______________ by and between the City of Glendora, a California municipal corporation (“City”) and Moshe Levy d/b/a/ Guy Construction, a sole proprietorship (“Contractor”). City and Contractor may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Contractor, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Glendora Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. WORK OF CONTRACTOR

1.1 Scope of Work.

In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the “Scope of Work” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the work required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein.

Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 2

1.2 Bid Documents.

The Scope of Work shall include the “General Provisions” and “Special Provisions” in the bid documents for the project entitled Meda Avenue and Bus Plaza Improvements Project, Plan #1378, including any documents or exhibits referenced therein (collectively, “bid documents”), all of which are incorporated herein by this reference. In the event of any inconsistency between the terms of the bid documents and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Contractor shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by regulation.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor. (d) Payroll Records. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records.

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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 3 (e) Apprentices. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.

Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section 1810.
(g) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Contractor’s Authorized Initials _______________
Moshe Levy
Owner
(i) Contractor’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 19
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 4 pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

1.5 Licenses, Permits, Fees and Assessments.

Contractor shall obtain at its sole cost and expense such licenses, permits, registrations, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.6 Familiarity with Work.
(a) By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder.
(b) Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown or latent conditions, materially different from those indicated; or (iii) unknown physical conditions at the site of any unusual nature, different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, and will materially affect the performance of the services hereunder.
(c) City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work, shall issue a change order per Section 1.10 of this Agreement.
(d) In the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date set, but shall proceed with all work to be performed under the Agreement. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties.
(e) City will compensate Contractor to the extent required by Government Code Section 4215 by issuing a change order per Section 1.10 of this Agreement.

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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 5

1.7 Protection and Care of Work and Materials.

The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as caused by City’s own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work.

1.8 Warranty.

Contractor warrants all work under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non-conformance of the work to the Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act as soon as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of other contractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work.

Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense.

Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

1.9 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 21
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 6 of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.10 Additional Work and Change Orders.
(a) City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Work or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor (“Change Order”). All Change Orders must be signed by the Contractor and Contract Officer prior to commencing the extra work thereunder.
(b) Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or any increase in the time to perform of up to one hundred eighty (180) days; and does not materially affect the Work and which are not detrimental to the Work or to the interest of the City, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. (c) Any adjustment in the Contract Sum for a Change Order must be in accordance with the rates set forth in the Schedule of Compensation in Exhibit “C”. If the rates in the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work of the Change Order completed, to the satisfaction of the City, as follows:
(i) Labor: the cost of labor shall be the actual cost for wages of workers and subcontractors performing the work for the Change Order at the time such work is done. The use of labor classifications that would increase the cost of such work shall not be permitted.
(ii) Materials and Equipment: the cost of materials and equipment shall be at cost to Contractor or lowest current price which such materials and equipment are reasonably available at the time the work is done, whichever is lower. (iii) If the cost of the extra work cannot be agreed upon, the Contractor must provide a daily report that includes invoices for labor, materials and equipment costs for the work under the Change Order. The daily report must include: list of names of workers, classifications, and hours worked; description and list of quantities of materials used; type of equipment, size, identification number, and hours of operation, including loading and transportation, if applicable; description of other City authorized services and expenditures in such detail as the City may require. Failure to submit a daily report by the close of the next working day may, at the City’s sole and absolute discretion, waive the Contractor’s rights for that day. (d) It is expressly understood by Contractor that the provisions of this Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Work may be more costly or time consuming than Contractor anticipates and that Contractor DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 22
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 7 shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. (e) No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.11 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $541,992.00 (Five Hundred, Forty-One Thousand, Nine Hundred and Ninety-Two Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.10.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services less the contract retention; (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of the Agreement. The invoice shall contain all DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 23
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 8 information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories.

Contractor shall not invoice City for any duplicate services performed by more than one person.

City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 24
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 9 causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Inspection and Final Acceptance.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within forty-five (45) days after submitted to City. City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as to amount to fraud. Acceptance of any work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining to warranty and indemnification and insurance, respectively.

3.5 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Contractor.

The following principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Moshe Levy, Owner
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement.

Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.

All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. Additionally, Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 10

4.2 Status of Contractor.

Contractor shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Contractor, nor any of Contractor’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be the Transportation Manager, or such person as may be designated by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. All subcontractors shall obtain, at its or Contractor’s expense, such licenses, permits, registrations and approvals (including from the City) as may be required by law for the performance of any services or work under this Agreement. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 26
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 11 transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

Without limiting Contractor’s indemnification of City, and prior to commencement of any services under this Agreement, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. Contractor shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 27
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 12 of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Contractor, its agents, representatives, employees or subcontractors. (c) Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement. (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
(g) Enforcement of contract provisions (non-estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 28
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 13 Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely notice of claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

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5.3 Indemnification.

To the full extent permitted by law, Contractor agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s or indemnitors’ reckless or willful misconduct, or arising from Contractor’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Contractor hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

In addition, Contractor agrees to indemnify, defend and hold harmless the Indemnified Parties from, any and all claims and liabilities for any infringement of patent rights, copyrights or trademark on any person or persons in consequence of the use by the Indemnified Parties of articles to be supplied by Contractor under this Agreement, and of which the Contractor is not the patentee or assignee or has not the lawful right to sell the same.

Contractor shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Contractor shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Contractor in the performance of professional services and work hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 30
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 15 indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement.

5.4 Notification of Third-Party Claims.

City shall timely notify Contractor of the receipt of any third-party claim relating to the work under this Agreement. City shall be entitled to recover from Contractor its reasonable costs incurred in providing such notification.

5.5 Performance and Labor Bonds.

Concurrently with execution of this Agreement Contractor shall deliver to the City, the following:
(a) A performance bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the faithful performance of this Agreement.
(b) A labor and materials bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the payment of all persons furnishing labor and/or materials in connection with the work under this Agreement.

Both the performance and labors bonds required under this Section 5.5 shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bond shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement and pays all labor and materials for work and services under this Agreement.

5.6 Sufficiency of Insurer or Surety.

Insurance and bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best’s Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the performance bond required by Section 5.5 may be changed accordingly upon receipt of written notice from the Risk Manager.

5.7 Substitution of Securities.

Pursuant to Public Contract Code Section 22300, substitution of eligible equivalent securities for any funds withheld to ensure performance under this Agreement may be permitted at the request and sole expense of the Contractor. Alternatively, the Contractor may, pursuant to an escrow agreement in a form prescribed by Public Contract Code Section 22300, request payment of retentions funds earned directly to the escrow agent at the sole expense of the Contractor.

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5.8 Release of Securities.

City shall release the Performance and Labor Bonds when the following have occurred:
(a) Contractor has made a written request for release and provided evidence of satisfaction of all other requirements under Article 5 of this Agreement; (b) the Work has been accepted; and
(c) after passage of the time within which lien claims are required to be made pursuant to applicable laws; if lien claims have been timely filed, City shall hold the Labor Bond until such claims have been resolved, Contractor has provided statutory bond, or otherwise as required by applicable law.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to City, and access shall be provided by Contractor’s successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.

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6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the City’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to such use, reuse or assignment. Contractor may retain copies of such documents for its own use.

Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. Moreover, Contractor with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. (c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Contractor’s conduct. (d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 18 ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes.
(a) Default; Cure. In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall proceed with payment on the invoices only when the default is cured. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under this Article.

Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
(b) Dispute Resolution. This contract is subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the Contractor, for the response to such claims by the City, for a mandatory meet and confer conference upon the request of the Contractor, for mandatory non-binding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This Agreement hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

7.3 Retention of Funds.

Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Contractor’s acts or omissions in performing or failing to perform Contractor’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 34
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 19 to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Contractor shall file a claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

7.7 Liquidated Damages.

Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum of $1,000 (One Thousand Dollars) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance (Exhibit “D”). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Pursuant to Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities.

7.8 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Contractor, DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 35
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 20 except that where termination is due to the fault of the Contractor, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Contractor reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Contractor may determine. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.9 Termination for Default of Contractor.

If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.10 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

7.11 Unfair Business Practices Claims.

In entering into this Agreement, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials related to this Agreement. This assignment shall be made and become effective at the time the City renders final payment to the Contractor without further acknowledgment of the Parties.

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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 21 ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class.

8.4 Unauthorized Aliens.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 22 ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing.

Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 38
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 23 relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.

Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Contractor’s Authorized Initials ___________________
Moshe Levy
Owner

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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Meda Avenue and Bus Plaza Improvements Project, Plan #1378 24 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Marie Ricci
Administrative Services Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

MOSHE LEVY d/b/a/ GUY CONSTRUCTION
Name: Moshe Levy
Title: Owner
Address: 28348 Roadside Dr., Suite 205
Agoura Hills, CA 91301
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS

SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

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Item #11. Page 40
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EXHIBIT “A”

SCOPE OF WORK
I. Contractor shall perform all of the work and comply with all of the specifications and requirements in the “General Provisions” and “Special Provisions” included in the bid documents for the project entitled Meda Avenue and Bus Plaza Improvements Project, Plan #1378, including any documents or exhibits referenced therein.

II. Brief description of the work to be performed:

Electrical, plumbing, street work, and furniture assembly for three pedestrian plazas within the Glendora Village.

III. In addition to the requirements of Section 6.2, during performance of the work, Contractor will keep the City apprised of the status of performance by delivering the following status reports:

A. Detailed construction schedule within two business days of notice to proceed.

B. Report at 50% project completion documenting progress made and outstanding work.

C. Report at project completion.

IV. All work is subject to review and acceptance by the City, and must be revised by the Contractor without additional charge to the City until found satisfactory and accepted by City.

V. Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic in accordance with the Work Area Traffic Control Handbook (WATCH), latest edition.

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EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
[THIS PAGE INTENTIONALLY LEFT BLANK]
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EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Contractor shall perform all work at the rates on the Bid Sheet submitted as part of Contractor’s Proposal, and listed below:

A. Items and quantities may be changed and/or deleted.

II. A retention of five percent (5%) shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory completion of services.

III. Within the budgeted amounts for each item on the Bid Sheet, and with the approval of the Contract Officer, funds may be shifted from one item’s subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Work is approved per Section 1.10.

IV. The City will compensate Contractor for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

Section
Title
Line
Item
Item
Code Item Description UofM Quantity
Unit
Price Extension Unit Price Extension
Base Bid $0.00 $541,992.00
1 1 Mobilization/DemobilizationLS 1 $67,400.00 $67,400.00 2 2 Construction Layout and Construction Signage LS 1 $39,000.00 $39,000.00 3 3 Traffic and Pedestrian ControlLS 1 $30,000.00 $30,000.00 4 4 Tree Protection LS 1 $8,000.00 $8,000.00
5 5 Demolition - Bus Plaza LS 1 $22,000.00 $22,000.00
6 6 Demolition - Sign Removal Meda Avenue LS 1 $15,000.00 $15,000.00 7 7 Relocate Existing Furnishings at East and West Meda Plaza LS 1 $10,000.00 $10,000.00 8 8 Electrical Connections LS 1 $214,000.00 $214,000.00 9 9 Gas Connections LS 1 $15,000.00 $15,000.00
10 10 Installation of City Provided Furniture LS 1 $74,000.00 $74,000.00 11 11 Directory Sign LS 1 $7,500.00 $7,500.00
12 12 Fire Pit LS 1 $7,500.00 $7,500.00
13 13 Planter Soil, Mulch, Amendment (and Existing Planters) LS 1 $12,000.00 $12,000.00 14 14 1-gallon Shrubs EA 46 $24.00 $1,104.00
15 15 5-gallon Shrubs EA 24 $30.00 $720.00
16 16 Trees EA 23 $816.00 $18,768.00
Base Bid
Total: $541,992.00
G2K Construction, Inc.

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C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

V. The total compensation for the Services shall not exceed the Contract Sum, as provided in Section 2.1 of this Agreement.

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EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Contractor shall perform all work timely in accordance with the following schedule:

A. Completion within sixty (60) working days after the commencement of work.

II. Contractor shall deliver the following tangible work products to the City by the following dates.

A. City’s Contract Officer will identify the same concurrently with the issuance of the notice to proceed.

III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

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01240.0001/535311.1 D-1

PERFORMANCE BOND
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to Moshe Levy d/b/a Guy Construction, as Contractor (“Principal”), a Contract for the work entitled and described as follows: Meda Avenue and Bus Plaza Improvements Project, Plan #1378; WHEREAS, the Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of the Contract;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of $541,992.00 (Five Hundred, Forty-One Thousand, Nine Hundred and Ninety-Two Dollars), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bound Contractor, or its heirs, executors, administrators, successors, or assigns, shall in all things stand and abide by, well and truly keep and perform all undertakings, terms, covenants, conditions, and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

FURTHER, the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

Executed on 2023.

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 46
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01240.0001/535311.1 D-2
Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of
process in California, if different from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:
(Attorney for CITY)
NOTICE:

No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.

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01240.0001/535311.1

PAYMENT BOND
(Labor and Material Bond)
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to Moshe Levy d/b/a Guy Construction, as Contractor (“Principal”), a Contract for the work entitled and described as follows: Meda Avenue and Bus Plaza Improvements Project, Plan #1378; WHEREAS, said Contractor is required to furnish a bond in conjunction with said Contract, to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of $541,992.00 (Five Hundred, Forty-One Thousand, Nine Hundred and Ninety-Two Dollars), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractor fails to pay: (1) for any work, materials, services, provisions, provender, or other supplies, or for the use of implements of machinery, used in, upon, for, or about the performance of the work to be done, or for any work or labor thereon of any kind; (2) for work performed by any of the persons named in Civil Code Section 9100; (3) for any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract; and/or (4) for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and/or its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon the bond. Moreover, if the City or any entity or person entitled to file stop payment notices is required to engage the services of an attorney in connection with the enforcement of this bond, each shall be liable for the reasonable attorney's fees incurred, with or without suit, in addition to the above sum.

Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

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Executed on , 2023.

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of process in California, if different from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:
(Attorney for CITY)
NOTICE:

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01240.0001/535311.1

WORKERS COMPENSATION INSURANCE CERTIFICATE
Description of Contract: City of Glendora
Project: Meda Avenue and Bus Plaza Improvements Project, Plan #1378
Type of Insurance: Workers' Compensation and
Employers' Liability Insurance
THIS IS TO CERTIFY that the following policy has been issued by the below-stated company in conformance with the requirements of Article 5 of the Contract and is in force at this time, and is in a form approved by the Insurance Commissioner.

The Company will give at least 30 days' written notice to the City and Engineer/Architect prior to any cancellation of said policy.

POLICY NUMBER EXPIRATION DATE LIMITS OF LIABILITY
Workers' Compensation:

Statutory Limits Under the Laws
of the State of California
Employers' Liability:
$_________________ Each Accident
$_________________ Disease - Policy Limit
$_________________ Disease - Each Employee
Named Insured (Contractor) Insurance Company
Street Number Street Number
City and State City and State
By
(Company Representative)
(SEE NOTICE ON NEXT PAGE)
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Insurance Company Agent for Service
of Process in California:

Name
Agency
Street Number
City and State
Telephone Number
This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend, or alter the coverage afforded by the policy listed herein.

This is to certify that the policy has been issued to the named insured for the policy period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions of such policy.

NOTICE:

No substitution or revision to the above certificate form will be accepted. If the insurance called for is provided by more than one insurance company, a separate certificate in the exact above form shall be provided for each insurance company.

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ADDITIONAL INSURED ENDORSEMENT

COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Glendora (“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 52
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to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager, City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380.

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage □ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
General Liability Endorsement □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
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I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

ADDITIONAL INSURED ENDORSEMENT

AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard DocuSign Envelope ID: 493086AD-36E4-418B-B4D6-AA06B780F2F1 Item #11. Page 55
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to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform Act
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
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I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

ADDITIONAL INSURED ENDORSEMENT

EXCESS LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought, except with respect to the limits of the Company's liability.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

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9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
□ Following Form
□ Umbrella Liability
□

11. Applicable underlying coverages:

INSURANCE COMPANY POLICY NO. AMOUNT

12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages:

13. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

14. This is an □ occurrence or □ claims made policy (check one).

15. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
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I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
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Meda Avenue and Bus Plaza
Improvements (4-ISED, 51-IMCIF)
Community Development
City Council
February 14, 2023
Steven Mateer, Transportation Manager
CityOfGlendora.org
Item #11. Page 61
Meeting Date: 2/14/2023 / Packet Page #: 248
2 OVERVIEW
• Background
• Concept Plans
• Next Steps
Item #11. Page 62
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3 BACKGROUND
• Outdoor Dining
• Plaza Concepts
• SGVCOG Slow Streets
• Concept Refinement
Item #11. Page 63
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4 CONCEPT PLANS
Item #11. Page 64
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5 CONCEPT PLANS
Item #11. Page 65
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6 CONCEPT PLANS
Item #11. Page 66
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7 CONCEPT PLANS
Item #11. Page 67
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8 CONCEPT PLANS
Item #11. Page 68
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9 CONCEPT PLANS
Item #11. Page 69
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10 NEXT STEPS
• Award shade and lighting pole contract: November 8, 2022 • Public Works and Building Approval of Construction Plans: Mid-December 2022 • Furnishings Arrive: early January 2023
• Award contracts for electrical and gas line work: February 2023 • Begin construction: Mid-March 2023
• Install lighting and shade poles and sails: Mid-March 2023 • Repaint street: Early April 2023
• Complete construction: May 2023
Item #11. Page 70
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11 RECOMMENDATIONS

2. Authorize the City Manager or his designee to execute the contract including minimal and/or non-substantive changes.

That the City Council:

Item #11. Page 71
Meeting Date: 2/14/2023 / Packet Page #: 258

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 14, 2023
FROM: COMMUNITY DEVELOPMENT DISTRICT(S): CITYWIDE
SUBJECT: APPROVE A CONTRACT WITH DE NOVO PLANNING GROUP TO PREPARE AN

UPDATE TO THE GENERAL PLAN SAFETY ELEMENT, PREPARE AN

ENVIRONMENTAL JUSTICE ADDENDUM, UPDATE THE LOCAL HAZARD MITIGATION

PLAN, AND PREPARE THE ACCOMPANYING CEQA DOCUMENTS IN AN AMOUNT NOT TO EXCEED $205,469 (PROJECT PLN22-0043) (STRATEGIC PLAN 3-IESD) (COMPREHENSIVE GENERAL PLAN UPDATE)

RECOMMENDATION
That the City Council:

1. Approve an Agreement with De Novo Planning Group to prepare an update to the General Plan Safety Element, prepare an Environmental Justice Addendum, update the Local Hazard Mitigation Plan, and prepare the accompanying CEQA documents in the amount of $186,790 including a 10% contingency in the amount of $ 18,679, for a total not to exceed contract amount of $205,469.

2. Authorize the City Manager or his designee to execute the agreement including minimal and and/or non-substantive changes.

EXECUTIVE SUMMARY
State law requires every city and county in California to prepare a general plan for its future growth and development. By State law, general plans must address eight topic areas called elements. The mandatory elements are land use, transportation, housing, open space, conservation, safety, noise, and environmental justice. Cities are also encouraged to adopt optional elements which reflect local issues.

Under the Disaster Mitigation Act of 2000, local jurisdictions are required to have a Federal Emergency Management Agency (FEMA) -approved Local Hazard Mitigation Plan to better position resources in advance of a disaster and to maintain eligibility for certain disaster assistance and hazard mitigation funding programs. Planning Division staff determined it would be beneficial to partner with the Police Department and coordinate the preparation of the Safety Element with the needed update to the Local Hazard Mitigation Plan. Hazard mitigation plans need to be updated and resubmitted for FEMA approval every five years to maintain eligibility.

The City released a Request For Proposals (RFP) for professional consulting services to prepare an update to the General Plan Safety Element, prepare an Environmental Justice addendum, update the Local Hazard Mitigation Plan, and prepare the accompanying CEQA documents. The City received seven proposals which were reviewed by a committee of four. It was a competitive process involving qualitative scoring, analysis of financials, finalist interviews, and reference checks. De Novo Planning Group was evaluated as the best overall. Therefore, staff recommends entering a contract with De Novo Planning Group for these services. Upon execution of the contract, staff will work with De Novo Planning Group to complete this advance planning process.

Item #12. Page 1
Meeting Date: 2/14/2023 / Packet Page #: 259
Staff Report Page 2 of 3
Additionally, this action is consistent with the City’s Strategic Plan; 4-IESD: Begin a Comprehensive General Plan Update.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
California law requires each general plan to address the eight mandated elements listed in Government Code section 65302. The City of Glendora General Plan consists of nine elements, which are the Circulation Element, Conservation Element, Housing Element, Land Use Element, Noise Element, Open Space and Recreation Element, and Safety Element. The two optional elements are Historic Preservation and Air Quality. The General Plan was last comprehensively updated in 2006. A draft Housing Element for the 6th RHNA Cycle (2021-2029) was transmitted to HCD for a 60-day review on September 3, 2021. The 6th RHNA Cycle Housing Element was adopted by Council on December 13, 2022 and subsequently submitted to HCD for final review and certification. State laws adopted since 2006 require updates to the Safety Element and the adoption of Environmental Justice policies. More specifically, communities with “disadvantaged communities” are defined in Gov. Code, § 65302(h)(4)(A) are required to complete environmental justice elements.

The Local Hazard Mitigation Plan was last updated in 2015, adopted by the City of Glendora on January 12, 2016, and FEMA approved on February 2, 2016. The approval of this plan ensures the City of Glendora’s continued eligibility for project grants under FEMA’s hazard mitigation assistance programs, including Hazard Mitigation Grant Program, Pre-Disaster Mitigation, and Flood Mitigation Assistance grant programs. FEMA’s plan approval was for a period of five years, after which time, the City is required to review and revise its Plan to reflect changes in development, progress in local mitigation efforts, and changes in priorities. Once updated, the Plan must be resubmitted to FEMA for approval to continue to be eligible for mitigation project grant funding and be in compliance with the Robert T. Stafford Disaster Relief and Emergency Assistance Act and federal regulations set forth in Title 44 CFR Part 201 – Mitigation Planning.

DISCUSSION
State law requires that Safety and Environmental Justice updates be completed upon the Housing Element Update. The Safety Element’s purpose is to reduce the potential risk of death, injuries, property damage, and economic and social dislocation resulting from hazards including but not limited to fires, floods, earthquakes, and landslides. It serves as a guide for the City government and the public for understanding the hazards facing the Glendora and how to reduce the impacts of these hazards. There is an entire host of Federal and State regulations that provide the legal framework for the Safety Element including but not limited to the California Seismic Hazards Mapping Act, National Flood Insurance Act and Flood Disaster Protection Act, and State fire laws. The element will provide an analysis of hazards that have the potential of impacting the community.

According to the State of California, the purpose of Environmental Justice plans is to:

A. “Identify objectives and policies to reduce the unique or compounded health risks in disadvantaged communities by means that include, but are not limited to, the reduction of pollution exposure, including the improvement of air quality, and the promotion of public facilities, food access, safe and sanitary homes, and physical activity.

B. Identify objectives and policies to promote civic engagement in the public decision making process.

C. Identify objectives and policies that prioritize improvements and programs that address the needs of disadvantaged communities. (Gov. Code, § 65302, subd. (h)(1)(A-C) Glendora does not have Census Tracts that meet the California definition of a disadvantaged community as defined in Gov. Code, § 65302, subd. (h)(4)(A)); however, there are undoubtedly disadvantaged populations within the City. The proposed contract includes an Environmental Justice Addendum to the General Plan. This will include analysis and recommendations that help the City identify and learn more Item #12. Page 2
Meeting Date: 2/14/2023 / Packet Page #: 260
Staff Report Page 3 of 3
about potential environmental justice issues within the City.

Glendora’s Local Hazard Mitigation Plan (LHMP) consists of information regarding the City’s LHMP planning process, a city-wide risk assessment, an overview of the type and location of all natural hazards that affect the city, an overview and analysis of the identified hazards, and an overview of potential losses based on the risk assessment. The plan also contains the city’s mitigation strategy and plan maintenance process. All items in the plan will need to be updated to meet all requirements set forth in the Robert T.

Stafford Disaster Relief and Emergency Assistance Act and the updated FEMA Local Mitigation Planning Policy guide which affects all plans approved on or after April 19, 2023.

The City released a Request For Proposals (RFP) in August of 2022 for professional consulting services to prepare an update to the General Plan Safety Element, prepare an Environmental Justice addendum, update the Local Hazard Mitigation Plan, and prepare the accompanying environmental review and CEQA documents. The City received seven proposals which were reviewed by a committee of four. It was a competitive process involving qualitative scoring, analysis of financials, finalist interviews, and reference checks. De Novo Planning Group was evaluated as the best overall.

De Novo Planning Group is a land use and environmental planning consulting firm specializing in community planning, environmental studies, design, and development services. They have worked with jurisdictions throughout California and were incorporated in 2008. They will provide consulting services to the City including overall project administration. They will be a partner in preparing these plans. Their services will include analysis and evaluation of current plans, plan preparation, community engagement, vulnerability assessments, ensuring state and federal compliance, environmental/CEQA review and compliance, and participation in public hearings and meetings. Staff will provide project management and review the work of the consultants. Staff recommends entering a contract with De Novo Planning Group for their services to complete this required long-range planning.

FISCAL IMPACT
This contract award includes an appropriation request for the following amounts:

Use of Fund Source Amount
Safety Element and Environmental Justice Addendum General Plan $109,000.00 Contingency (10%) General Plan $ 10,900.00
Local Hazard Mitigation Plan General Fund $77,790.00
Contingency (10%) General Fund $7,779.00
Total $205,469.00
Sufficient funds are available these funds.

ENVIRONMENTAL DETERMINATION
Not applicable.

Prepared By Hans Friedel, Senior Planner
Concurs With Not Applicable
Reviewed By Jeff Kugel, Community Development Director
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
ATTACHMENTS:

A. Contract
B. De Novo Proposal
C. Staff Presentation
Item #12. Page 3
Meeting Date: 2/14/2023 / Packet Page #: 261

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Glendora City CouncilFebruary 14, 2023

Glendora City Council
February 14, 2023