CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, FEBRUARY 14, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224
MAYOR/CHAIR
Gary Boyer, District 3
MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, FEBRUARY 14, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
6:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 6:00 p.m., when scheduled, and General Business Session will commence at 7:00 p.m.
NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.
Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
2. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.
PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
3. A Public Hearing for the consideration of a resolution required to submit Federal Transit Administration (FTA) grant applications and receive input on the availability of non-profit transportation service providers to render para-transit service (Strategic Plan Item 54-IMCIF) CITY RECOMMENDATION: Open and conduct the Public Hearing, accept evidence and testimony presented, and in the absence of evidence to the contrary, consider the following: 1.
Make a finding that there are no non-profit agencies readily available to carry out the proposed service within the City of Glendora; and, 2. Adopt a City Council Resolution entitled, “A Resolution of the City Council of the City of Glendora, California, authorizing the Community Development Director to sign the General Certifications and Assurances Required to submit FTA grant applications.”
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
4. Affirm minutes from January 24, 2023 regular joint meeting CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm the minutes as presented.
5. Review and affirm disbursements for January 2023 in the amount of $4,575,149.49 CITY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for January 2023 in the amount of $4,575,149.49.
6. Accept Easement Deed for Public Street Improvement Purposes at 1068 W. Milton Drive (APN: 8625-017-027)
CITY RECOMMENDATION: 1. Accept the offer of easement for public street improvement purposes at 1068 W. Milton Drive (APN: 8625-017-027); 2. Authorize the City Clerk to sign the Certificate of Acceptance; and, 3. Authorize the City Clerk to transmit documents to Los Angeles County Recorder for recording purposes.
MEMBER AGENDA ITEMS
7. Presentation of Glendora Village Business Improvement District (BID) Survey Results CITY RECOMMENDATION: 1. Receive and file the report; and, 2. Provide additional direction, as necessary.
8. City Council Appointed Boards and Commissions Recruitment for Terms that Expire on June 30, 2023
CITY RECOMMENDATION: 1. Direct staff to recruit for scheduled and unscheduled vacancies since the unscheduled vacancy created by Commissioner David Chavez resignation is associated with an office term that is scheduled to expire on June 30, 2023; 2. Approve the proposed timeline for the 2023 recruitment for City Council appointed boards and commission with terms that expire on June 30, 2023; and 3. Confirm City Council availability and direct staff to move forward with schedule a special meeting for Tuesday, April 18, 2023 to conduct interviews and make appointments.
UNFINISHED BUSINESS
9. Consideration of a resolution and possible action to update the language on the City’s agendas to reflect recent legislative changes and to adopt a City Council Policy related to reasonable accommodation for Brown Act meetings (AB 2449, SB 1100, and SB 1489) (Strategic Plan Item 58-EMO)
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL UPDATING THE LANGUAGE ON THE CITY’S AGENDAS TO REFLECT THE CHANGES TO THE BROWN ACT ENACTED BY AB 2449, SB 1100, AND SB 1489"; 2. Adopt City Council Policy, the City’s Reasonable Accommodations Policy for City Brown Act meetings; and 3. Direct staff to prepare a form to Brown Act Teleconference Opt-In Form for use.
10. Approve 2023-2026 Memorandum of Understanding (MOU) with the American Federation of State, County, and Municipal Employees (AFSCME) (Strategic Plan item 31-EMO) CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL APPROVING A 2023-2026 MEMORANDUM OF
UNDERSTANDING (MOU) WITH THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES."
11. Approve the Construction Contract with Moshe Levy D/B/A/ Guy Construction (Contractor) for the Meda Avenue and Bus Plaza Improvements within the Glendora Village Project (Plan #1378) in an amount not to exceed $596,191 (Strategic Plan Item 4-ISED, 51-IMCIF) CITY RECOMMENDATION: 1. Approve the Contract with Moshe Levy d/b/a/ Guy Construction (Contractor) for the Meda Avenue and Bus Plaza Improvements within the Glendora Village Project (Plan #1378) in an the amount of $541,992 and a 10% contingency in the among of $54,200 for a total amount not to exceed $596,191; and 2. Authorize the City Manager or his designee to execute the contract including minimal and/or non-substantive changes.
NEW BUSINESS
12. Approve a contract with De Novo Planning Group to prepare an update to the General Plan Safety Element, prepare an Environmental Justice Addendum, update the Local Hazard Mitigation Plan, and prepare the accompanying CEQA documents in an amount not to exceed $205,469 (Project: PLN22-0043; Comprehensive General Plan Update) (Strategic Plan Item 3- IESD)
CITY RECOMMENDATION: 1. Approve an Agreement with De Novo Planning Group to prepare an update to the General Plan Safety Element, prepare an Environmental Justice Addendum, update the Local Hazard Mitigation Plan, and prepare the accompanying CEQA documents in the amount of $186,790 including a 10% contingency in the amount of $ 18,679, for a total not to exceed contract amount of $205,469; 2. Authorize the City Manager or his designee to execute the agreement including minimal and and/or non-substantive changes; and
3. Approve an additional appropriation from the General Fund (001) in the amount of $85,569 and the General Plan Maintenance Fund (263) in the amount of $119,900 to the appropriate expenditure accounts for this project.
13. Award the contract to Gentry Brothers, Inc. for Bennett Avenue, Washington Avenue, Westridge Avenue, and Bender Avenue Water and Street Improvements, Plan No. 1338 & 1339 in the amount of $4,431,996.50 and 10% contingency in the amount of $443,200 for a total amount not to exceed $4,875,197 (Strategic Plan Item 46-IMCIF) CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;
2. Award the contract to Gentry Brothers, Inc. for Bennett Ave., Washington Ave., Westridge Ave., and Bender Ave. Water and Street Improvements, Plan No. 1338 & 1339, in the amount of $4,431,996.50 and 10% contingency in the amount of $443,200 for a total amount not to exceed $4,875,197; 3. Authorize the City Manager or his designee to execute the agreement with Gentry Brothers, Inc., including minimal and/or non-substantive changes; 4. Approve a supplemental appropriation from the Water Capital Projects Fund 530 towards the project budget in the amount of $600,000; 5. Accept irrevocable offers of the easement dedication grant to the City for public utility purposes at 758 E. Bennett Ave., Glendora; and 6. Authorize the City Clerk to file and record the easement with County of Los Angeles, Office of County Recorder.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: February 8, 2023
Revised: (when applicable) Kathleen R. Sessman, MMC
City Clerk/Communications Director
PARTICIPATING IN PUBLIC MEETING
Any person may request to address a legislative body during a public meeting by submitting to the City Clerk a Speakers Request form and stating the topic to be addressed. Speakers Request forms shall be available at the Council Chambers throughout the council meeting.
Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, voicemail, phone call, mail and such other method of communication which may become available. Methods of participation may be subject to change during such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
Members of the public are invited to select an option to utilize as a vehicle to provide public comments during a public meeting.
Ways to participate?
In-Person;
Virtually via Zoom Video Communications;
To participate in the meeting from the comfort of your own home or office download zoom on any phone or computer device and use the following meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224 Want to watch?
All our City Council meetings can be watched live through Internet Streaming at www.cityofglendora.org, and/or through Spectrum cable television Channel 3 and Verizon Channel 31.
Ways to provide public comment?
You may give public comment at the commencement of the meeting when the presiding officer calls for public comment. Speakers are limited to three (3) minutes, speaking once, on both on- and off-agenda items. If there are public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Please follow along with the meeting via www.cityofglendora.org/meeting, GlendoraTV cable channels, or City social media live feeds to ensure you call in at the appropriate time for your item(s). To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, voicemail, phone call, mail and such other method of communication which may become available. Methods of participation may be subject to change during such times when a State of Emergency, Health Order or State Executive Order limits in-person participation. Members of the public are invited to select an option to utilize as a vehicle to provide public comments during a public meeting.
OPTION 1: IN PERSON
Public Comments can be submitted via the Public Comment Card located in the back of the room and/or by the City Clerk desk at the front of the dais. Public Comment Cards should be submitted to the Clerk upon completion and before the closing of Public Comment or Public Hearing.
When your name is called, please step to the podium and state your name before beginning your presentation.
OPTION 2: LIVE COMMENTS
Public is invited to participate via Zoom Video Communications by enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. If you wish to address the governing board on any matter posted on the agenda or within subject matter jurisdiction should utilize one of the following protocols:
Utilizing “Raise Your Hand” Feature Utilizing “Chat” Feature Call In Step 1. Virtually “raise your hand”
using zoom,
Step 2. Wait to be called on by the City
Clerk, Step 3. Unmute your audio,
Step 4. Verbalize your comments (less
than 3 minutes)
Step 1. Utilizing “Chat” send a message to
webmaster and let them know which item(s)
you wish to comment on (aka: Public
Comment, Item #?)),
Step 2. Wait to be called on by the City Clerk,
Step 3. Unmute your audio,
Step 4. Verbalize your comments (less than 3
minutes)
Step 1. Dial (669) 900-6833,
Step 2. When prompted, enter the Meeting ID
932 924 7224. Once admitted, you will hear the
meeting live,
Step 3. At the beginning of public comment
and/or the public hearing item you wish to
comment, press Star 9 to request to speak,
Step 4. Once it is your turn, you will hear an
audio command asking you to press Star 6 to
unmute your mic.
OPTION 3: E-MAIL
Public Comments can be submitted via email to [email protected] with the subject “Public Comment – Insert Governing Body and Meeting Date”. Public Comments received will be added to the associated Agenda Packet before 5:00 p.m. each day leading up to meeting (weekends and holidays excluded). Emails received in real time and prior to the commencement of Public Comment Period or Public Hearing and not already incorporated in the agenda will be read out loud (up to 3 minutes).
OPTION 4: MAIL
Public comments may be mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment. The City Clerk will read public comments received out loud (up to 3 minutes) into the public record if received before 5 p.m. on the date of the meeting.
Otherwise, public comments will be considered late correspondence and incorporated into the meeting minute record.
If you have any questions, feel free to contact the City Clerk’s Department at (626) 914-8210 or via email at [email protected].
CITY OF GLENDORA PUBLIC MEETINGS
The City Council adopted new rules relating to the conduct of public meetings, proceedings, and business in the City of Glendora on February 9, 2021 (Resolution CC 2021-02) and go into effect on April 1, 2021.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings. For more information, please contact the City Clerk’s office at (626) 914-8210.
MEETING SCHEDULE
Regular meetings of the City Council and Council appointed boards and commission are conducted in the City of Glendora, Council Chamber located at 116 E. Foothill Boulevard, Glendora. To participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224 City Council/Board and Commission Meeting Schedule
Legislative Body Meets Time
Board of Library Trustees 3
rd Monday of each month 7:00 p.m.
Business Improvement District (BID) Advisory Board 1
st Thursday of month 8:30 a.m.
City Council 2
nd & 4th Tuesday of each month 5:00 p.m. Closed Session (when scheduled) 7:00 p.m. General business session
Community Services Commission 3
rd Thursday of month 7:00 p.m.
Planning Commission 1
st Tuesday of the month 7:00 p.m.
Water Commission 4
th Thursday of January, April,
July and October
6:00 p.m.
POSTING LOCATIONS
Agendas are available at the following locations:
• City Clerk's Office • Glendora Public Library Government Kiosk and Bulletin Board • Crowther Teen and Family Center Bulletin Board • City's web page at cityofglendora.org/citymeetings CURFEW
In the absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn City Council meetings at 10:30 p.m. or as soon thereafter as is reasonably practicable. This means that under normal circumstance, the City Council will complete action on whatever agenda item is being discussed/debated at 10:30 p.m. after which the Presiding Officer shall adjourn the regularly scheduled meeting to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continue.
STAFF REPORTS
As a general rule, staff reports, or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72 hours prior to the scheduled City Council meeting for public inspection at Glendora City Hall, via public kiosks located in the City Clerk’s office and at the Glendora Public Library during regular business hours, and on the City’s website at cityofglendora.org/citymeetings. In addition, meetings can be viewed live at the time posted on the agenda and related staff reports can be opened and viewed simultaneously along with the streaming of the meeting at cityofglendora.org/citymeetings.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda after the posting of the agenda will be available for public review in the City Clerk''s Office, 116 E. Foothill Boulevard, Glendora, California, during normal business hours. In addition, such writings or documents will be made available for public review at the respective public meeting and via the City’s website at cityofglendora.org/citymeetings.
SUBMITTAL OF INFORMATION BY MEMBERS OF THE PUBLIC FOR DISSEMINATION MEETINGS Any member of the public who desires to submit documentation in hard copy form may do so prior to the meeting by emailing their comments and/or information to [email protected]. This information will be disseminated.
CITY SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
It is the intention of the City of Glendora to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Irvine will attempt to accommodate you in every reasonable manner. Please contact the City Clerk's Office at (626) 914-8210 no later than 72 hours prior to the meeting. (28 CFR
34.102.104 ADA TITLE II).
Assisted listening devices are available at the meeting for individuals with hearing impairments. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35. 104 ADA Title II) For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at [email protected].