CALL TO ORDER
Mayor Boyer called the regular meeting of the City Council, Successor Agency and Housing Authority of the City of Glendora to order at 6:00 p.m.
ROLL CALL
Council/Commissioners present: Michel Allawos, Karen Davis, David Fredendall, Mayor Pro Tem Mendell Thompson, and Mayor Gary Boyer
Council/Commissioners absent: None
Staff Members present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager Moises Lopez, Administrative Services Director/City Treasurer Marie Ricci, Community Development Director Jeff Kugel, Community Services Director John Aguirre, Library Director Janet Stone, Information Technology Director Sam Robbin (via Zoom), City Clerk/Communications Director Kathleen Sessman, Captain Chris Stabio, Economic Development and Housing Manager Valerie Velasquez, Management Analyst Vanessa Nalbandian, Assistant Director - Finance Kyle Johnson, Transportation Manager Steven Mateer, Senior Planner Hans Friedel, Assistant Public Works Director Michael Sledd, Principal Civil Engineer Maliha Ansari, Management Analyst Julie Linger, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and City Clerk Specialist Lorena Cordova
CLOSED SESSION
City/Agency Attorney Wynder read the agendized Closed Session title into the record as follows:
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property
Mayor Boyer invited public comment and inquired if any requests had been received. There were no written correspondence and/or request from participants wishing to provide public comment; therefore, Mayor Boyer convened the meeting into Closed Session at 6:02 p.m.
Mayor Boyer adjourned Closed Session at 6:14 p.m. and reconvened the meeting back into Open Session at 7:00 p.m. with all members present and requested that City/Agency Attorney Wynder report out of Closed Session.
City/Agency Attorney Wynder stated that Closed Session was held to discuss one item and reported the following actions: Item 1) The City Council was briefed on the status on ongoing negotiations to City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, February 14, 2023
Council Chamber, 116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Minutes Tuesday, February 14, 2023 Page 2 of 8
City Council Meeting City Council, Successor Agency and Housing Authority acquire the property at 1762 Dale Road, there was a privilege and confidential briefing, questions were asked and answered, and there was no reportable action taken.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Pastor Rio Martinez of Cornerstone Bible Church.
The Pledge of Allegiance was given by Barbara Rugeley.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests for reordering of and additions to the agenda.
PUBLIC COMMENT
2. Public Comments received
Mayor Boyer opened the public comment period. Written correspondence and/or requests to provide comments were received from the following: Barbara Rugeley, Marcia Yaross, and Dan Hudock.
There were no additional request received, and therefore; Mayor Boyer closed the public comment period.
MEMBER STATEMENTS/REPORTS
Mayor Pro Tem Thompson commented on 2023 Super Bowl and provided kind words of hope.
Councilmember Davis announced that on March 4, 2023, from 4:00 p.m. to 6:00 p.m. at the American Legion Building a Community Conversation will be held with outgoing President TJ Campbell of NAACP and La Verne University Professor Thomas Alison; on March 10, 2023, Empty Bowls event from 5:00 p.m. to 7:00 p.m.; on March 12, 2023, invited the community to race the Mayor at the crop walk, for more information go to crophungerwalk.org/glendoracalifornia.
Councilmember Fredendall commented on the latest quarterly magazine and invited the city and residents to visit the city’s website to see all the upcoming events.
Councilmember Allows requested to adjourn the meeting to all the 41,000+ souls who have died in the earthquake that occurred in Turkey; provided information about the refurbishment of the Golden Spur Restaurant sign; and commented on COG subcommittee for Energy Environment and Natural Resources.
Mayor Boyer invited the public to attend the 31st Annual Library Friends Foundation on March 10, 2023 for the Great Trivia Challenge.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
There were no statements or reports given.
Minutes Tuesday, February 14, 2023 Page 3 of 8
City Council Meeting City Council, Successor Agency and Housing Authority
PUBLIC HEARINGS
3. A Public Hearing for the consideration of a resolution required to submit Federal Transit Administration (FTA) grant applications and receive input on the availability of non-profit transportation service providers to render para-transit service (Strategic Plan Item 54-IMCIF) Mayor Boyer read the title into the record and opened the public hearing.
Staff report and PowerPoint was was presented by Management Analyst Nalbandian.
Mayor Boyer invited public testimony and inquired if any requests have been received. There were no written correspondence and/or requests from participants wishing to provide public testimony; therefore, Mayor Boyer closed the Public Hearing.
A motion was made by Karen K. Davis, seconded by Mendell Thompson, to 1. Make findings that there are no non-profit agencies readily available to carry out the proposed service within the City of Glendora; and, 2. Adopted City Council Resolution CC 2023-05 entitled, “A RESOLUTION OF
THE CITY COUNCIL AUTHORIZING THE COMMUNITY DEVELOPMENT DIRECTOR TO
SIGN THE GENERAL CERTIFICATIONS AND ASSURANCES REQUIRED TO SUBMIT FTA GRANT APPLICATIONS.”
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
CONSENT CALENDAR
City Clerk/Communications Director Sessman requested to amend recommendations relating to agenda item #6 as follows:
“Accept Irrevocable offer of dedication Easement Deed for Public Street Improvement Purposes at 1068 W. Milton Drive (APN: 8625-017-027)
1. Adopt a Resolution accepting an irrevocable offer of dedication for public street purposes;
2. Authorize the City Clerk to sign the Certificate of Acceptance; and
3. Authorize the City Clerk to transit documents to Los Angeles County Recorder for recording.” A motion was made by Karen K. Davis, seconded by Michael Allawos, to approve Consent Calendar Items #4-#6 as presented affirming the actions appropriate to each item and making the requested amendments to recommended action associated with Item #6.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
4. Affirm minutes from January 24, 2023 regular joint meeting The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.
Minutes Tuesday, February 14, 2023 Page 4 of 8
City Council Meeting City Council, Successor Agency and Housing Authority
5. Review and affirm disbursements for January 2023 in the amount of $4,575,149.49 The City Council reviewed and affirmed disbursements for January 2023 in the amount of $4,575,149.49.
6. Accept Easement Deed for Public Street Improvement Purposes at 1068 W. Milton Drive (APN: 8625-017-027)
The City Council accepted irrevocable offer of dedication for Public Street Improvement Purposes at 1068 W. Milton Drive (APN: 8625-017-027) 1. Adopted City Council Resolution CC 2023-08 accepting an irrevocable offer of dedication for public street purposes; 2.
Authorized the City Clerk to sign the Certificate of Acceptance; and 3. Authorized the City Clerk to transmit documents to Los Angeles County Recorder for recording.”
MEMBER AGENDA ITEMS
7. Presentation of Glendora Village Business Improvement District (BID) Survey Results RECOMMENDATION: 1. Receive and file the report; and, 2. Provide additional direction, as necessary.
Staff report was presented by Economic Development and Housing Manager Velasquez.
City Council discussion included the Business Improvement District (BID) membership participation; and next steps would be to host a community workshop to seek additional information from the vendors in the Business Improvement District (BID).
A motion was made by Karen K. Davis, seconded by Mendell Thompson, to receive and file the report.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
8. City Council Appointed Boards and Commissions Recruitment for Terms that Expire on June 30, 2023
RECOMMENDATION: 1. Direct staff to recruit for scheduled and unscheduled vacancies since the unscheduled vacancy created by Commissioner David Chavez resignation is associated with an office term that is scheduled to expire on June 30, 2023; 2. Approve the proposed timeline for the 2023 recruitment for City Council appointed boards and commission with terms that expire on June 30, 2023; and 3. Confirm City Council availability and direct staff to move forward with schedule a special meeting for Tuesday, April 18, 2023 to conduct interviews and make appointments.
Staff report and PowerPoint was presented by City Clerk Specialist Cordova.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Direct staff to recruit for scheduled and unscheduled vacancies since the unscheduled vacancy created by Commissioner Minutes Tuesday, February 14, 2023 Page 5 of 8
City Council Meeting City Council, Successor Agency and Housing Authority David Chavez resignation is associated with an office term that is scheduled to expire on June 30, 2023; 2. Approve the proposed timeline for the 2023 recruitment for City Council appointed boards and commission with terms that expire on June 30, 2023; and 3. Confirm City Council availability and direct staff to move forward with schedule a special meeting for Tuesday, April 18, 2023 to conduct interviews and make appointments.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
UNFINISHED BUSINESS
9. Consideration of a resolution and possible action to update the language on the City’s agendas to reflect recent legislative changes and to adopt a City Council Policy related to reasonable accommodation for Brown Act meetings (AB 2449, SB 1100, and SB 1489) (Strategic Plan Item 58-EMO)
RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL UPDATING THE LANGUAGE ON THE CITY’S AGENDAS TO REFLECT THE CHANGES TO THE BROWN ACT ENACTED BY AB 2449, SB 1100, AND SB 1489"; 2. Adopt City Council Policy, the City’s Reasonable Accommodations Policy for City Brown Act meetings; and 3. Direct staff to prepare a form to Brown Act Teleconference Opt-In Form for use.
Staff report was presented by City Attorney Wynder and requested that City Council amend recommendation #3, to approve the Teleconference Opt-In Form as presented.
A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Adopt City Council Resolution CC 2023-06 entitled, "A RESOLUTION OF THE CITY COUNCIL UPDATING THE LANGUAGE ON THE CITY’S AGENDAS TO REFLECT THE CHANGES TO THE BROWN ACT ENACTED BY AB 2449, SB 1100, AND SB 1489"; 2. Adopt City Council Policy 1.45, the City’s Reasonable Accommodations Policy for City Brown Act meetings; and 3. Approve the Teleconference Opt-In Form for use.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
10. Approve 2023-2026 Memorandum of Understanding (MOU) with the American Federation of State, County, and Municipal Employees (AFSCME) (Strategic Plan item 31-EMO) RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL APPROVING A 2023-2026 MEMORANDUM OF
UNDERSTANDING (MOU) WITH THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES."
Staff report was presented by Assistant Director - Finance Johnson.
A motion was made by Michael Allawos, seconded by Karen K. Davis, to 1. Adopt City Council Minutes Tuesday, February 14, 2023 Page 6 of 8
City Council Meeting City Council, Successor Agency and Housing Authority Resolution CC 2023-07 entitled, "A RESOLUTION OF THE CITY COUNCIL APPROVING A 2023-2026 MEMORANDUM OF UNDERSTANDING (MOU) WITH THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES."
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
11. Approve the Construction Contract with Moshe Levy D/B/A/ Guy Construction (Contractor) for the Meda Avenue and Bus Plaza Improvements within the Glendora Village Project (Plan #1378) in an amount not to exceed $596,191 (Strategic Plan Item 4-ISED, 51-IMCIF) RECOMMENDATION: 1. Approve the Contract with Moshe Levy d/b/a/ Guy Construction (Contractor) for the Meda Avenue and Bus Plaza Improvements within the Glendora Village Project (Plan #1378) in the amount of $541,992 and a 10% contingency in the among of $54,200 for a total amount not to exceed $596,191; and 2. Authorize the City Manager or his designee to execute the contract including minimal and/or non-substantive changes.
Staff report and PowerPoint was presented by Transportation Manager Mateer.
A motion was made by Mendell Thompson, seconded by Karen K. Davis, to 1. Approve the Contract with Moshe Levy d/b/a/ Guy Construction (Contractor) for the Meda Avenue and Bus Plaza Improvements within the Glendora Village Project (Plan #1378) in the amount of $541,992 and a 10% contingency in the among of $54,200 for a total amount not to exceed $596,191; and 2. Authorize the City Manager or his designee to execute the contract including minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
NEW BUSINESS
12. Approve a contract with De Novo Planning Group to prepare an update to the General Plan Safety Element, prepare an Environmental Justice Addendum, update the Local Hazard Mitigation Plan, and prepare the accompanying CEQA documents in an amount not to exceed $205,469 (Project: PLN22-0043; Comprehensive General Plan Update) (Strategic Plan Item 3- IESD)
RECOMMENDATION: 1. Approve an Agreement with De Novo Planning Group to prepare an update to the General Plan Safety Element, prepare an Environmental Justice Addendum, update the Local Hazard Mitigation Plan, and prepare the accompanying CEQA documents in the amount of $186,790 including a 10% contingency in the amount of $ 18,679, for a total not to exceed contract amount of $205,469; 2. Authorize the City Manager or his designee to execute the agreement including minimal and and/or non-substantive changes; and 3. Approve an additional appropriation from the General Fund (001) in the amount of $85,569 and the General Plan Maintenance Fund (263) in the amount of $119,900 to the appropriate expenditure accounts for this project.
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City Council Meeting City Council, Successor Agency and Housing Authority Staff report and PowerPoint was presented by Senior Planner Friedel.
City Council discussion included the process of updating the plan; the different phases of approval; 2025 General Plan; and inquiry whether De Novo Planning Group would be involved in the remaining phases to complete the general plan.
A motion was made by Michael Allawos, seconded by Karen K. Davis, to 1. Approve an Agreement with De Novo Planning Group to prepare an update to the General Plan Safety Element, prepare an Environmental Justice Addendum, update the Local Hazard Mitigation Plan, and prepare the accompanying CEQA documents in the amount of $186,790 including a 10% contingency in the amount of $ 18,679, for a total not to exceed contract amount of $205,469; 2. Authorize the City Manager or his designee to execute the agreement including minimal and and/or non-substantive changes; and 3. Approve an additional appropriation from the General Fund (001) in the amount of $85,569 and the General Plan Maintenance Fund (263) in the amount of $119,900 to the appropriate expenditure accounts for this project.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
13. Award the contract to Gentry Brothers, Inc. for Bennett Avenue, Washington Avenue, Westridge Avenue, and Bender Avenue Water and Street Improvements, Plan No. 1338 & 1339 in the amount of $4,431,996.50 and 10% contingency in the amount of $443,200 for a total amount not to exceed $4,875,197 (Strategic Plan Item 46-IMCIF) RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Award the contract to Gentry Brothers, Inc. for Bennett Ave., Washington Ave., Westridge Ave., and Bender Ave. Water and Street Improvements, Plan No. 1338 & 1339, in the amount of $4,431,996.50 and 10% contingency in the amount of $443,200 for a total amount not to exceed $4,875,197; 3. Authorize the City Manager or his designee to execute the agreement with Gentry Brothers, Inc., including minimal and/or non-substantive changes; 4. Approve a supplemental appropriation from the Water Capital Projects Fund 530 towards the project budget in the amount of $600,000; 5. Accept irrevocable offers of the easement dedication grant to the City for public utility purposes at 758 E. Bennett Ave., Glendora; and 6. Authorize the City Clerk to file and record the easement with County of Los Angeles, Office of County Recorder.
Staff report and PowerPoint was presented by Principal Civil Engineer Ansari.
City Council discussion included the timing of the left turn lane project at the Grand Avenue and Bennett Avenue; the timing of the project and possible impacts to surrounding schools; project budget; water pipes rating; and public engagement and notifications of the construction and closures.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Award the contract to Gentry Brothers, Inc. for Bennett Ave., Washington Ave., Westridge Ave., and Bender Ave. Water and Street Improvements, Plan No. 1338 & 1339, in the amount of $4,431,996.50 and 10% contingency in the amount of $443,200 for a total amount not to exceed $4,875,197; 3. Authorize the City Manager or his designee to execute the Minutes Tuesday, February 14, 2023 Page 8 of 8
City Council Meeting City Council, Successor Agency and Housing Authority agreement with Gentry Brothers, Inc., including minimal and/or non-substantive changes; 4. Approve a supplemental appropriation from the Water Capital Projects Fund 530 towards the project budget in the amount of $600,000; 5. Accept irrevocable offers of the easement dedication grant to the City for public utility purposes at 758 E. Bennett Ave., Glendora; and 6. Authorize the City Clerk to file and record the easement with County of Los Angeles, Office of County Recorder.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
There were no closing comments reported.
ADJOURNMENT
Mayor Boyer adjourned the meeting at 8:43 p.m. in memory of the lives that were lost in the Turkey Earthquake.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on February 28, 2023.